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HomeMy WebLinkAboutRFP for Land Preservation 2014 Audit01/28/2015 9:25 AM FAX 6317656145 SOUTHOLD TOWN CLERK Multiple Destinations Job No. 0286 Sheets 2 Unsent Sent ----- [x0371 18775588282 MCGRAW HILL [038] 18005243329 BURELLE'S INFO [039] 18882329941 DATA CONSTRUCT [x040] 18007685594 DODGE REPORTS 1*0411 18009620544 CONSTRUCT INFO Error ----- NOTICE TO BIDDERS REQUEST FOR PROPOSALS Town of Southold Land Preservation Department Community Preservation Funds Annual Audit The Town of Southold is interested in receiving written bid proposals from qualified vendors for the preparation of an annual audit of the Community Preservation Funds for the year 2014 for purposes of determining whether the fund has been administered consistent with the provisions of New York State Law § 64-e and Southold Town Code Chapter 17. Written bid proposals are due on February 6, 2015 and must be delivered to the Southold Town Clerk's office, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971 by 4:00 PM on that date. Bid proposals must be in sealed envelopes and clearly marked, "2014 CPF Audit". The following specifications and/or qualifications are required and may not be deviated from: • Must be qualified to prepare an annual audit of properties acquired through Community Preservation Funds of the Town of Southold. • Must possess qualifications or certifications as either an Independent Certified Public Accountant or an Independent Public Accountant, and may not be the accountant that performs the general audit of the Town's finances. • The audit is to be conducted in conformity with U.S. generally accepted accounting principles and auditing standards. • Must have knowledge of the provisions of § 64-e of the Town Law of the State of New ity Preservation Funds", and all amendments York, "Peconic Bay Region Commun thereto. of the contract and • Said Audit for the 2014 fiscal year must be initiated upon awarding completed with due diligence. The Audit must be completed and submitted to the Town within sixty (60) days of the execution of an agreement between the Town and the auditor. • Five (5) copies of the Audit shall be submitted to the Land Preservation Department of the Town of Southold for its distribution The lAudit shalltate then bemadeer, Town ava table Comptroller, the publ c and to the Southold Town Clerk. within thirty (30) days of its completion. A u.,t;,.P ..f tha Awiit'c rmmnletinn will be published in the official newspaper of the P.0001 NOTICE TO BIDDERS REQUEST FOR PROPOSALS Town of Southold Land Preservation Department Community Preservation Funds Annual Audit The Town of Southold is interested in receiving written bid proposals from qualified vendors for the preparation of an annual audit of the Community Preservation Funds for the year 2014 for purposes of determining whether the fund has been administered consistent with the provisions of New York State Law § 64-e and Southold Town Code Chapter 17. Written bid proposals are due on February 6, 2015 and must be delivered to the Southold Town Clerk's office, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971 by 4:00 PM on that date. Bid proposals must be in sealed envelopes and clearly marked, "2014 CPF Audit". The following specifications and/or qualifications are required and may not be deviated from: • Must be qualified to prepare an annual audit of properties acquired through Community Preservation Funds of the Town of Southold. • Must possess qualifications or certifications as either an Independent Certified Public Accountant or an Independent Public Accountant, and may not be the accountant that performs the general audit of the Town's finances. • The audit is to be conducted in conformity with U.S. generally accepted accounting principles and auditing standards. • Must have knowledge of the provisions of § 64-e of the Town Law of the State of New York, "Peconic Bay Region Community Preservation Funds", and all amendments thereto. • Said Audit for the 2014 fiscal year must be initiated upon awarding of the contract and completed with due diligence. The Audit must be completed and submitted to the Town within sixty (60) days of the execution of an agreement between the Town and the auditor. • Five (5) copies of the Audit shall be submitted to the Land Preservation Department of the Town of Southold for its distribution to the State Comptroller, Town Comptroller, and to the Southold Town Clerk. The Audit shall then be made available to the public within thirty (30) days of its completion. • A Notice of the Audit's completion will be published in the official newspaper of the Town of Southold and posted on the official sign board of the Town within ten (10) days of its filing with the Town Clerk. Said Audit and Notice shall also be posted on the internet site for the Town. • The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. • Contract period shall be from the date of award until completion of the 2014 Community Preservation Fund audit, with an option for renewal, under the same terms and conditions, with concurrence of the Town and the Contractor for two additional one-year periods. The Town will review all proposals and choose the professional whom the Town deems to be most capable of providing the services sought herein. The Town may consider other factors in addition to the costs for such services, including, but not limited to, the professional's credentials, experience within the Town of Southold, and the Town Board's assessment of the professional's ability based upon the submissions made with the response to this proposal, previous submissions to the various town boards or subsequent inquiries or interviews. DATED: January 20, 2015 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON January 29, 2015 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulleting Board Land Preservation #12071 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 29th day of January. 2015. w 3 Sworn to before me this LEGAL NOTICE NOTICE TO BIDDERS REQUEST FOR PROPOSALS Town of Southold Land Preservation Department Community Preservation Funds Annual Audit The Town of Southold is --interested in receiving written bid proposals from qualified vendors for the preparation of an annual audit of the Community Preserva- tion Funds for the year 2014 for purposes of determining whether the fund has been administered consistent with the provisions of New York State Law § 64-e and South- old Town Code Chapter 17. Written bid proposals are due on February 6, 2015 and must be delivered to the Southold Town Clerk's office, Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971 by 4A0 PM on that date. Bid proposals must be in sealed envelopes and clearly marked,"2014 CPFAudit". The following specifications and/or qualifications are required and may not be deviated from: • Must be qualified to prepare an annual audit of properties acquired through Com- munity Preservation Funds of the Town of Southold. • Must possess qualifications or certifi- cations as either an Independent Certified Public Accountant or an Independent Pub- lic Accountant, and may not be the accoun- tant that performs the general audit of the Town's finances • The audit is to be conducted in confor- mity with U.S. generally accepted account- ing principles and auditing standards • Must have knowledge of the provi- sions of § 64-e of the Town Law of the --AState of New York, "Peconic Bay Region Community Preservation Funds", and all amendments thereto. • Said Audit for the 2014 fiscal year must be initiated upon awarding of the contract and completed with due diligence. The Au- dit must be completed and submitted to the Town within sixty (60) days of the execu- tion of an agreement between the Town and the auditor. • Five (5) copies of the Audit shall be submitted to the Land Prescrvatima De= partment of the Town of Southold for itf distribution to the State Comptroller, and to the Som Clerk, The Audit shall"then be , able to the public within thirty its completion. • A Notice of the Audtt's'ott will be published in the officialwspape' of the Town of Southold and`' P�� official sign board of the Town wits m (10) days of its filing with the Tbwn Said Audit and Notice shall also be posW on the internet site for the Town • The bid price shall not indtrde ani+ federal, state, or local, from which the Town of Southold is exempt. • Contract period shall be from the date of award until completion of the 2014 Community Preservation Fund audit, with an option for renewal, under the same terms and conditions, with concurrence of the Town and the Contractor for two addi- tional one-year periods The Town will review all proposals and choose the professional whom the Town deems to be most capable of providing the services sought herein. The Town may con- sider other factors in addition to the costs for such services, including, but not limited to, the professional's credentiaK experience within the Town of Southold, and the Town Board's assessmentof the professional's ability based upon the submissions made with the response to this proposal, previous submissions to the various town boards or subsequent inquiries or interviews. DATED: January 20, 2015 ELIZABETH A. NEVILL.E SOUTHOLD TOWN CLERK 120711T 1/29 Principal Clerk day of J)L2015. aWUL___-, CHRISTINA VOLINSKI NOTARY PUBLIC -STATE OF NEW YORK No. 01V06105050 Qualified In Suffolk County My Commission Expires February 28, 2016 GR Georp.e R. RehnCertified Public Accountant February 2, 2015 Ms. Elizabeth A. Neville Southold Town Clerk Southold Town Hall PO Box 1179 Southold, NY 11971 Dear Ms. Neville: 286 Main Street • East Setauket • New York 11733 (631) 751-3886 • Fax (631) 751-2740 RECEIVED Southold Town Clerk My firm is interested in performing the Land Preservation Department Community Preservation Funds annual audit for 2014 and if the town board concurs 2015 and 2016. My fee would be $5,000 for each year. Since my firm presently performs the audit, I understand the provisions of section 64-e of the Town Law of the State of New York, "Peconic Bay Region Community Preservation Funds," and all the amendments thereto. The audit will be completed and submitted to the Town within sixty days of the execution of the agreement between the Town and my firm. Five copies of the audit will be submitted to the Land Preservation Department of the Town of Southold for its distribution to the State Comptroller, Town Comptroller, and to the Southold Town Clerk. Sincerely, George Rehn, CPA TosKi & Co., P.C. CERTIFIED PUBLIC ACCOUNTANTS February 2, 2015 Ms. Elizabeth A. Neville Town Clerk Town of Southold P.O. BOX 1179 53095 Main Road Southold, New York 11971 Dear Ms. Neville: RECEIVED Southold Town Clerk Enclosed is our proposal to provide audit and related services to the Town of Southold Peconic Bay Community Preservation Fund for the year ended December 31, 2014, and two option years ending December 31, 2015 and 2016. Please call me if you have any questions with regard to this proposal. Very truly yours, TOSKI & CO PA C. Douglas E. ' merman, CPA Managing Director DEZ:kms Enclosures 6390 Main Street, Suite 200 1 Williamsville, New York 14221 1 P 716.634.0700 1 TF 800.546.7556 1 F 716.634.0764 1 ToskiCPA.com PECONIC BAY COMMUNITY PRESERVATION FUND Proposal to Provide Audit and Related Services Year ended December 31, 2014, and Option years ending December 31, 2015 and 2016 C 1 u 1 1 i 1 i 1 1 TOWN OF SOUTHOLD PECONIC BAY COMMUNITY PRESERVATION. FUND Proposal to Provide Audit and Related Services Year ended December 31, 2014, and Option years ending December 31, 2015 and 2016 1 1 1 i L TosKi & Co., P.C. CERTIFIED PUBLIC ACCOUNTANTS February 2, 2015 Ms. Elizabeth A. Neville Town Clerk Town of Southold P.O. Box 1179 53095 Main Road Southold, New York 11971 Dear Ms. Neville: We are pleased to submit our proposal to provide audit and related services to the Town of Southold Peconic Bay Community Preservation Fund (the Fund) for the year ended December 31, 2014, and two option years ending December 31, 2015 and 2016. We believe Toski & Co., CPAs, P.C. is highly qualified to provide audit and related services to the Fund based on: • Our substantial experience with regard to providing audit and related services for governmental organizations. We provide audit services for over 175 governmental organizations annually. • Our substantial experience providing audit and related services to municipalities, including the following: • County of Columbia • Town of Middletown • County of Delaware • Town of Milton • County of Lewis • Town of Mount Pleasant • County of Madison • Town of North Elba • County of Niagara • Town of Patterson • County of Saratoga • Town of Ulster • County of Sullivan • Village of Clayton • City of Johnstown • Village of Delhi • Town of Alexandria • Village of Montebello • Town of Campbell • Village of Morrisville • Town of Lumberland • Village of Waterford • Town of Malta • Our experience with various State agencies, including the following: • New York Local Government Assistance Corporation • New York Power Authority • New York State Affordable Housing Corporation • New York State Assembly • New York State Bridge Authority • New York State Department of Health 6390 Main Street, Suite 200 1 Williamsville, New York 14221 1 P 716.634.0700 1 TF 800.546.7556 1 F 716.634.0764 1 ToskiCPA.com t t F1 1 r 1 1 t Ms. Elizabeth A. Neville February 2, 2015 • New York State Department of Transportation • New York State Energy Research Development Agency • New York State Executive Chamber • New York State Homeless Housing Assistance Corporation • New York State Insurance Fund • New York State Office for People With Developmental Disabilities • New York State Office of Alcoholism and Substance Abuse Services • New York State Office of Attorney General • New York State Office of Children and Family Services • New York State Office of General Services • New York State Office of the Medicaid Inspector General • New York State Office of the State Comptroller • New York State Office of Temporary Disability Assistance • New York State Senate • New York State Thoroughbred Breeding and Development Fund • New York State Thruway Authority • New York State Unified Court System • New York State Urban Development Corporation • New York State Workers' Compensation Board • Our use of substantially more partner time on engagements than other firms, resulting in improved client service. • Our ability to provide quality services on a timely basis for reasonable fees. Our depth of experience working with many governmental entities should provide peace of mind that the Fund would be served by a highly competent team of professionals committed to assist in whatever capacity you require. We understand that for our services to be valuable to the Fund, we need to provide more than just financial reporting. At Toski & Co., CPAs, P.C., we take a proactive approach to our client relationships in order to ensure we are anticipating our client's needs before they call on us for assistance. We are available throughout the year to answer questions and address concerns that may arise. We would consider it a distinct privilege to provide professional services as outlined in this letter or any additional services you may desire. Please contact us if there are any questions regarding this letter. A copy of this letter is enclosed; if the terms of this proposal are satisfactory to you, please sign the copy and return it to me at your convenience. Very truly yours, TOSKI & COf*e`r�m PAs, P.C. ouglas E.an,CPA Managing Director I FIRM PHILOSOPHY Toski & Co., CPAs, P.C. was founded on the principle of providing our clients with the same high quality level of service expected from a national firm yet with the dedicated involvement that can only be developed by personal attention. We are dedicated to the pursuit of imaginative, intelligent and proactive solutions to all of your accounting and consulting service needs. KEY CONSIDERATIONS REGARDING TOSKI & CO., CPAs, P.C. Our Firm has achieved its present position in the accounting profession by providing quality services on a timely basis, for reasonable fees. Accounting firms should be evaluated in light of several important conditions: • The firm's qualifications, experience and its ability to provide auditing, accounting and consulting services for a reasonable fee. ' • The firm's ability to assemble and commit ' a team of professionals experienced in providing audit, accounting and consulting services for governmental organizations. • The firm's involvement of client personnel and active participation and coordination on ' a year-round basis. • The firm's commitment to provide services which will contribute to the success of our clients. In the following paragraphs, we shall demonstrate that Toski & Co., CPAs, P.C. is the accounting firm best qualified to serve the Town of Southold Peconic Bay Community Preservation Fund. FIRM QUALIFICATIONS AND EXPERIENCE ' Our Firm provides audit, accounting, and tax services to over 175 governmental organizations on an annual basis. Additionally, we serve more than 400 organizations which ' require an audit performed in accordance with Government Auditing Standards and 150 organizations which require a single audit performed in accordance with the provisions of OMB Circular A-133. The firm employs 70 professionals with 10 partners and directors. The Firm's Governmental Audit Practice Group consists of 40 highly trained professionals. Our Firm has offices located in Williamsville and Albany. The work on this engagement ' will be managed by the governmental industry professionals located in our Williamsville, New York office. Please see Appendix A for the qualifications of our Firm's key personnel and Appendix B for a partial listing of governmental organizations which are our clients. Our Firm has substantial experience providing audit, accounting and consulting services to governmental organizations. We are completely familiar with generally accepted Government ' Auditing Standards (GAGAS), issued by the Comptroller General of the United States, standards promulgated by the Governmental Auditing Standards Board (GASB), General Municipal Law, New York Code of Rules and Regulations and the New York State Internal Control Act. We perform more than 400 GAGAS audits annually. Our team of professionals from our governmental audit practice is well versed and keeps up-to-date on all standards affecting the government environment. 1 I Town of Southold Peconic Bay Community Preservation Fund I+ J t 1 I] Our Firm currently provides annual financial statement and single audit services to eight New York State counties and numerous other municipalities. Our audits of these counties are performed in accordance with auditing standards generally accepted in the United States of America, the provisions of Government Auditing Standards and OMB Circular A-133 Audits of States, Local Governments, and Non -Profit Organizations. As part of these engagements, we issue a report on compliance and internal control over financial reporting. We have assisted our clients with implementation of various Governmental Accounting Standards Board (GASB) pronouncements, including the impact of GASB Statement No. 34 - "Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments" and GASB Statement No. 45 - "Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions." We keep our clients informed about the latest developments in governmental accounting standards and help them assess the impact of newly issued GASB pronouncements. We currently provide financial statement audit, single audit and related services to the following counties: • County of Columbia • County of Delaware • County of Lewis • County of Madison • County of Niagara • County of Ontario • County of Saratoga • County of Sullivan Our Firm also provides financial statement audit and related services to the following municipalities: • City of Johnstown • Town of Alexandria • Town of Campbell • Town of Lumberland • Town of Malta • Town of Middletown • Town of Milton • Town of Mount Pleasant • Town of North Elba • Town of Patterson • Town of Ulster • Village of Clayton • Village of Delhi • Village of Montebello • Village of Waterford Our Firm previously provided audit services to the New York State Division of the Budget in connection with performing the Single Audit (OMB Circular A-133 Audit) of the State of New York (the New York State Single Audit is the largest Single Audit prepared in the United States). Our Firm was responsible for auditing the State's expenditures of Federal financial assistance. New York State expends approximately $62 billion dollars in Federal financial assistance on an annual basis. Our examination was conducted in accordance with the provisions of OMB Circular A-133 and included a study and evaluation of the internal accounting and administration control systems of major Federal programs administered by the State of New York. As part of this audit engagement, we audited the federally funded programs of the following New York State agencies: • New York State Department of Environmental Conservation • New York State Department of Health • New York State Department of Labor • New York State Department of State • New York State Department of Transportation • New York State Education Department • New York State Emergency Management Office • New York State Housing Trust Fund Corporation • New York State Office for the Aging 21 Town of Southold Peconic Bay Community Preservation Fund 1 1 1 11 1 t 1 11 • New York State Office of Alcoholism and Substance Abuse Services • New York State Office of Children and Family Services • New York State Office of General Services • New York State Office of Homeland Security • New York State Office of Temporary and Disability Assistance • State University of New York Our Firm provides audit services to the New York State Urban Development Corporation d/b/a Empire State Development. We perform the annual audit of the general purpose financial statements of the Corporation (a component unit of the State of New York) in accordance with auditing standards generally accepted in the United States of America, the provisions of Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The Corporation's goal is to create and retain jobs and to reinvigorate economically distressed areas of the State. The Corporation administers various economic development programs which provides tax incentives designed to attract new businesses to New York State and to enable existing businesses to expand and create more jobs. The Corporation has over 150 subsidiaries which are consolidated for financial reporting purposes. Our firm provides audit and related services to various subsidiaries of Empire State Development. Empire State Development has annual revenues in excess of $1.5 billion and assets of more than $12.5 billion. Our Firm provides audit services to the New York State Office of the State Comptroller. We recently performed the audit of the system of internal controls of the New York State Office of the State Comptroller. Our examination was conducted in accordance with Government Auditing Standards, issued by the Comptroller General of the United States and the standards established by the American Institute of Certified Public Accountants and, accordingly, included obtaining an understanding of internal controls, testing and evaluating the design and operating effectiveness of the internal controls, and performing such other procedures as we considered necessary under the circumstances. The Office of the State Comptroller is responsible for paying New York State's bills and payrolls, verifying all financial transactions of the State, reviewing the financial and management practices of State agencies, supervising the fiscal affairs of local governments, investing State funds and issuing bonds and notes and administering the retirement program for the State and most local government employees. In addition to our audit of the system of internal controls of the New York State Office of the State Comptroller, our Firm performs audits in accordance with the "New York State Governmental Accountability Audit and Internal Control Act" of the following New York State Agencies and Departments: • New York State Executive Chamber • New York State Assembly • New York State Division of the Budget • New York State Senate • New York State Unified Court System Our Firm provides audit services to the Town of Mount Pleasant. We perform the annual audit of the financial statements of the Town in accordance with auditing standards generally accepted in the United States of America, the provisions of Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. 31 Town of Southold Peconic Bay Community Preservation Fund t Our Firm provides audit services to the New York State Bridge Authority. We perform the annual audit of the general purpose financial statements of the Authority (a component unit of the State of New York) in accordance with auditing standards generally accepted in the United States of America and the provisions of Government Auditing Standards, issued by the Comptroller General of the United States. Additional Services Provided to Governmental Clients We have provided consulting services to our clients with regard to implementation of Governmental Accounting Standards Board (GASB) Statement No. 33 - "Accounting and Financial Reporting for Nonexchange Transactions," and GASB Statement No. 34 - "Basic Financial Statements and Management's Discussion and Analysis." Consulting services offered to our clients with regard to implementation of GASB Standards include, but are not limited to, the following: • Implementation of infrastructure reporting • Implementation of fixed asset policies and procedures • Reporting of' infrastructure costs and assistance and guidance in preparing the Management Discussion and Analysis (MD&A) We have vast knowledge of GASB Statement No. 45 - "Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions." GASB Statement No. 45 requires that governmental organizations record a liability for postemployment benefits, primarily health insurance. We have assisted our governmental clients with the implementation of this statement which requires that the actuarial determined liability for the cost of health insurance for active and retired employees be recorded as a liability on the financial statements of the governmental organization. As a result of the implementation of this statement we have worked extensively with actuaries and the management of our clients in order to determine the proper liability. Additionally, we keep our clients abreast of changes in the governmental accounting environment. We are currently assisting several of our clients with regard to the specific requirements of the implementation of GASB Statement No. 63 - "Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources and Net Position." This statement amends the net asset reporting requirements in Statement No. 34 - "Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Government" and other pronouncements by incorporating deferred outflows of resources and deferred inflows or resources into the definitions of the required components of the residual measure and by then renaming that measure as net position, rather than net assets. We are also assisting in the implementation of ' GASB Statement No. 65 - "Items Previously Reported as Assets and Liabilities." This statement established accounting and financial reporting standards that reclassify, as deferred outflows of resources or deferred inflows of resources, certain items that were previously reported as assets and liabilities and recognizes as outflows of resources or inflows of resources, certain items that were previously reported as assets or liabilities. Experience with Tax -Exempt Debt Financing Our Firm has experience with regard to providing audit services to governmental organizations which issue substantial debt financing. We provide annual audit services to Empire State Development, New York Local Government Assistance Corporation, and the New York State Thruway Authority, which have a combined total of more than $35 billion in tax exempt bonds outstanding. The following is a listing of recent bond financing in which our Firm has issued consent or comfort letters for: 41 Town of Southold Peconic Bay Community Preservation Fund • New York State Thruway Authority issued General Revenue Bonds, Series K in the amount of $743,865,000 on December 4, 2014. • New York State Thruway Authority issued General Revenue Bonds, Series J in the amount of $677,460,000 on March 15, 2013. • New York State Thruway Authority issued General Revenue Bonds, Series I in the amount of $1,101,345,000 on June 27, 2012. • Ulster County Resource Recovery Agency issued Solid Waste System Revenue Refunding Bonds, Series 2012 in the amount of $9,410,000 on May 25, 2012. • Ulster County Resource Recovery Agency issued Solid Waste System Revenue 1 Refunding Bonds, Series 2012 in the amount of $6,435,000 on May 18, 2012. • New York State Bridge Authority issued General Revenue Refunding Bonds, Series 2011 in the amount of $32,410,000 on December 7, 2011. • New York State Bridge Authority issued General Revenue Bonds, Series 2012 in the amount of $90,325,000 on April 23, 2012. iQUALITY ASSURANCE t 11 P, A 1 Peer Review Toski & Co., CPAs, P.C. retains an independent accounting firm to conduct a review of its system of quality control every three years in accordance with the rigorous standards of the American Institute of Certified Public Accountants. In June 2014, our Firm successfully completed the most recent peer review of its accounting and auditing practice. The review determined that the Firm complies with the stringent quality control standards set by the American Institute of Certified Public Accountants. Our Firm has received the highest rating possible (pass) with no letter of comments being required in each of its last eight peer reviews. According to the peer review team, less than one percent of the firms in the nation achieve this level of excellence. We believe that this attests to our commitment to quality. Peer reviews, which are performed every three years, are required of all CPA firms and are conducted in accordance with rules issued by the American Institute of Certified Public Accountants. (See Appendix C for a copy of the report issued in connection with our most recent peer review). BDO Alliance USA We are an independent member of the BDO Alliance USA. The BDO Alliance USA is a division of BDO USA, LLP, a national professional services firm providing assurance, tax, financial advisory and consulting services to a wide range of publicly traded and privately held companies. The company serves clients through 52 offices and more than 400 independent alliance firm locations nationwide. Members tap into the resources of BDO USA, LLP and other BDO Alliance USA members to strengthen proficiency in a variety of disciplines, gain extensive domestic and global coverage, explore new business opportunities, and secure and maintain clients. Our clients benefit from the collective knowledge and experience of an association of independently owned firms providing excellent client service. 51 Town of Southold Peconic Bay Community Preservation Fund 1 J 1 t i 1 1 Government Audit Quality Center We are also a member of the American Institute of Certified Public Accountants Government Audit Quality Control Center (GAQC). The GAQC promotes the importance of quality governmental audits and the value of such audits to purchasers of governmental audit services. As members, we have access to the latest developments in accounting, auditing, and the various rules and regulations that affect governmental audits. We also receive periodic updates on current issues through news alerts and Webcasts. We are proud of the quality of our work and in order to ensure that this high level of quality is maintained, we have established a comprehensive quality assurance program. The program starts with hiring the best people available and continues with extensive continuing education, an annual minimum of 40 hours per staff member. Our involvement in the GAQC is optional, but indicates a level of commitment above non-member Certified Public Accounting firms. Our participation requires that our firm and personnel attain additional continuing professional education on an annual basis. QUALIFICATIONS OF PROFESSIONAL STAFF Achieving our present position in the profession has come as a result of being responsive to the needs of our clients. Accordingly, we will assemble an engagement team from the firm's Governmental Audit Practice Group that will include personnel with extensive governmental audit and accounting experience. A combination of a coordinated team approach and up-to-date knowledge allows for the most efficient approach to providing comprehensive professional services. The key individuals to be assigned and their roles are as follows: Douglas E. Zimmerman, CPA will be a partner assigned to this engagement. He has over 28 years of public accounting experience. He currently functions as the managing director in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. He received a Bachelor of Science degree in Accounting from State University of New York College at Geneseo in 1986. He was licensed in New York State as a Certified Public Accountant in 1989. He is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. Joseph M. Klimek, CPA will be a partner assigned to this engagement. He has over 35 years of public accounting experience. He currently functions as a director in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. He received a Bachelor of Science degree in Accounting from State University of New York at Buffalo in 1979. He was licensed in New York State as a Certified Public Accountant in 1983. He is a member of the American Institute of Certified Public Accountants, the New York State Society of Certified Public Accountants, the Government Finance Officers Association and the Association of School Business Officials. John S. Costilow, CPA will be a supervisor assigned to this engagement. He has over eight years of public accounting experience. He currently functions as a supervisor in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. He received a Bachelor of Science degree in Accounting from State University of New York at Buffalo in 2006. He was licensed in New York State as a Certified Public Accountant in 2008. He is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. 61 Town of Southold Peconic Bay Community Preservation Fund i 1 1 1 it 1 U With regard to continuing professional education (CPE), each of our staff members is required to complete an annual minimum of 40 hours of CPE programs approved by the American Institute of Certified Public Accountants. Additionally, since we perform audits in accordance with generally accepted Government Auditing_ Standards (GAGAS) (over 400 each year), our staff members must complete at least 24 of the 80 hours (over a two-year period) of CPE in subjects directly related to the government environment and government auditing. Due to the substantial volume of governmental audits performed by our Firm, we continually monitor staff CPE compliance with the GAGAS requirements. All of the individuals listed above are in compliance with the CPE requirements. SPECIFIC AUDIT APPROACH Our audits are made in accordance with generally accepted auditing standards and, accordingly, include such tests of the accounting records and other auditing procedures as we consider necessary. and appropriate in the circumstances. These standards include conformity with the guidelines prescribed in Statements on Auditing Standards, issued by the American Institute of Certified Public Accountants. Although audits conducted by different firms should all comply with certain professional requirements and thus might appear identical in nature, you should distinguish individual firms by at least two key factors: I. The extent to which the firm understands or expands its understanding of the organization in advance of the audit and tailors its auditing procedures to the conditions and needs of that client. 2. The pertinent skills and processes the auditor can bring to bear upon the engagement to ensure an effective and efficient audit. Audit examinations performed by our Firm are conducted from a risk-based approach. This approach yields two major benefits: • Maximization of understanding of the client's operating environment, and • Minimization of audit time by starting with broad considerations and narrowing to specific audit objectives in critical areas. When performing an audit, our approach consists of the following four phases: • Planning • Systems evaluation • Testing • Reporting • Planning provides the foundation for the direction of the audit. While facilitating an understanding between our firm and the client, we highlight areas which should receive emphasis during our audit. This type of analytical review process permits identification of critical areas. As a result, appropriate audit procedures are focused therein. 71 Town of Southold Peconic Bay Community Preservation Fund t • Systems Evaluation consists of the following steps: A review of internal control systems. - A review of information technology systems utilized by the organization. - An identification of control strengths and weaknesses in management and accounting controls, and - The development of a tailored audit program to be responsive to the client's concerns and reflective of the internal control system. • Testing conducted is of two types: - Compliance tests of internal control, and - Substantive tests of financial data. • Reporting is completed at the conclusion of the audit process. As part of our risk assessment procedures of the organization, we review and document the five components- of internal control. A description of the components of internal control is as follows: • Control environment sets the tone of an organization, influencing the control consciousness of its people. It is the foundation for all other components of internal control, providing discipline and structure. • Risk assessment is the entity's identification and analysis of relevant risks to the achievement of its objectives. This forms a basis for determining how the risks should be managed. • Control activities are the policies and procedures that help to ensure that management's directives are carried out. • Information and communication are the means to identify, capture, and exchange information in a form and time frame that enable people to carry out their responsibilities. • Monitoring is the process that assesses the quality of internal control performance over time. Reporting to the Board As required by professional standards, we will ensure that the Board will be informed of the following: • The Auditors' responsibility under auditing standards generally accepted in the United States of America • Significant accounting policies. • Management judgments and accounting estimates. • Significant audit adjustments. • Other information in documents containing audited financial statements. • Disagreements with management. • Management consultation with other accountants. • Major issues discussed with management prior to retention. • Difficulties encountered in performing the audit. • Any other matter which may be important to the fair presentation of the Fund's financial statements. 81 Town of Southold Peconic Bay Community Preservation Fund 1 VALUE ADDED SERVICES Management Consulting Services Understanding our client's operations and being involved throughout the year provides us with a unique opportunity to make recommendations and provide consulting services relating to operations which contributes to the success of your organization. The types of consulting services provided include, but are not limited to, the following areas: • Entity reorganization to minimize the impact of unrelated business income taxes on nonprofit organizations. • Review of leases and other legal agreements and interpretations of such provisions of leases and agreements. • Ability to provide better internal control recommendations as a result of our extensive internal control audit experience with regard to governmental organizations. • Operational audits. • Exempt bond financing assistance. • Analysis of Certificate of Participation lease agreements. • Activity Based Cost consulting. • Low-income housing tax credit projections, including projected cash flows and calculations of internal rates of return. • Consulting services to low-income housing tax credit projects ascertaining that tenants meet the eligibility requirements for taking the low-income housing credits in compliance with Section 42 of the Internal Revenue Code. • Internal financial reporting systems. • Computer consulting. • Organizing for-profit and nonprofit subsidiaries. • Rate reimbursement consulting. • Cash management analysis and budgeting. • Assistance in implementing a business plan and long-range planning. • Tax planning, consulting and preparation. Fraud Detection and Prevention Stonebridge Business Partners (SBP), an affiliate of Toski & Co., CPAs, P.C., provides a full suite of business valuation, forensic accounting and litigation services to an array of business clients across the United States. In addition, they now provide a state-of-the-art confidential, nationwide ethics hotline and on-line portal. Powered by Red Flag Reporting, the SBP ethics hotline and on-line portal system is recognized as the number one method of identifying and reporting unethical or unsafe conditions so you can prevent any threat to your firm's long-term sustainability. The Association of Certified Fraud Examiners recognizes this service as the most effective method of fraud detection and prevention saving clients thousands of dollars in losses and litigation exposure. The Stonebridge system provides: • 24 -hour -a -day access for employees, strategic partners and suppliers • An easy to use and completely confidential telephone and on-line reporting system • The ability to make reports in English and Spanish • Certified Fraud Examiners to review each report • Posters and wallet cards to create employee awareness and facilitate quick response 91 Town of Southold Peconic Bay Community Preservation Fund 1 • Quarterly emails to employees and newsletters to management • A live fraud awareness seminar and pre-recorded issue awareness webinars • Detained reports to pre -designated members of your organization • "Reduced Risk" and increased "Peace of Mind" Reputation and Crisis Management Ignition Consulting, an affiliate of Toski & Co., CPAs, P.C., provides a comprehensive array of Reputation, Crisis and Media Management services to clients across North America. Each i year, over 70,000 disasters and crises occur worldwide. In today's information intensive society, a ■ cell phone can record an event and social media venues can transmit it to millions in seconds. Despite the cause, it's highly probable your organization will experience a crisis in the future. While some crises are completely unpredictable, many can be anticipated. In addition, all crises share a common set of elements that require immediate attention. If these elements are ignored, the reputation of the organization and its leaders can be severely impacted. Ignition Consulting has been in the business of protecting leaders and their organizations for over 20 years. Our reputation management services include the following: j • Reputation and Crisis Management Planning • The Advanced Media Management Workshop • Defending Yourself Against Cyber Terrorism • Monitoring Your Media Image SCOPE OF SERVICES The followingis an outline of the services to be provided to the Town of Southold Pecomc Bay Community Preservation Fund for the year ended December 31, 2014, and two option years ending December 31, 2015 and 2016: • Audit the financial statements in accordance with auditing standards generally accepted in the United States of America. The primary purpose of this audit is the expression of an opinion as to the fair presentation of the financial statements in conformity with 1 accounting principles generally accepted in the United States of America. • Prepare a letter to management detailing comments and suggestions for improvements in internal control or general management techniques which come to our attention during our audit. We will review and explain all observations and recommendations so that appropriate changes may be implemented. • Maintain contact throughout the year to discuss: (a) changes in accounting which could affect the Fund and (b) the progress toward fulfilling current needs and future objectives. TIMING AND COST Upon receiving notice of appointment as auditors, we will meet with you and establish a definite time program for the performance of services. The time program will be established in such a way to insure that work is efficient and structured in such a way as to avoid disrupting the day-to-day routine duties of your staff. 101 Town of Southold Peconic Bay Community Preservation Fund Fees are based on the actual time spent on the engagement and the qualifications of personnel assigned. On the basis of our previous experience with governmental organizations similar to yours, we have determined the fees for services for the year ended December 31, 2014, and two option years ending December 31, 2015 and 2016 will not exceed the following: December 31, 2014 $ 6,500 December 31, 2015 6,500 December 31, 2016 6,500 These fees include all indirect costs, including report reproduction, travel, clerical, postage, etc. OTHER SIGNIFICANT INFORMATION • Experience - Since Toski & Co., CPAs, P.C. "specializes" in providing audit and related services to governmental organizations, our field staff is experienced in providing such services. • Technology - All of our field staff are equipped with laptop computers and have access to various software packages and databases (e.g. data extraction software, flowchart software, Microsoft Office, etc.) and other electronic means to ensure that the audit is performed in the most efficient manner. • Continuing Education - With regard to continuing professional education, each of our staff members is required to complete an annual minimum of 40 hours of continuing education programs approved by the American Institute of Certified Public Accountants. Additionally, since we perform audits in accordance with Government Auditing Standards (over 400 each year), our staff members must complete at least 24 of the 80 hours (over a two-year period) of continuing education in subjects directly related to the government environment and government auditing. • Affirmative Action - Toski & Co., CPAs, P.C. is an equal opportunity employer and as such possesses a firm commitment to affirmative action and to hiring only the best - qualified candidates regardless of gender or ethnic origin. Toski & Co., CPAs, P.C. does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability or marital status. 11 I Town of Southold Peconic Bay Community Preservation Fund 1 We would consider it a distinct privilege to provide professional services as outlined in this letter or any additional services you may desire. Please contact us if there are any questions regarding this letter. A copy of this letter is enclosed; if the terms of this proposal are satisfactory to you please sign the copy and return it to me at your convenience. ACCEPTED: TOSKI & CO., CPAs, P.C. By: - By: ouglas immerman, CPA Managing Director TOWN OF SOUTHOLD PECONIC BAY COMMUNITY PRESERVATION FUND Date: February 2, 2015 Date: 121 Town of Southold Peconic Bay Community Preservation Fund t i Appendix A BACKGROUND AND QUALIFICATIONS OF PERSONNEL DOUGLAS E. ZIMMERMAN, C.P.A. Mr. Zimmerman has over 28 years of public accounting experience. He currently functions as the managing director in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. Mr. Zimmerman received a Bachelor of Science degree in Accounting from State University of New York College at Geneseo in 1986. He was licensed in New York State as a Certified Public Accountant in 1989. Mr. Zimmerman is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. JOSEPH M. KLIMEK, C.P.A. I Mr. Klimek has over 35 years of public accounting experience. He currently functions as a director in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. Mr. Klimek received a Bachelor of Science degree in Accounting from State University of New York at Buffalo in 1979. He was licensed in New York State as a Certified Public Accountant in 1983. Mr. Klimek is a member of the American Institute of Certified Public Accountants, the New York State Society of Certified Public Accountants, the Government Finance Officers Association and the Association of School Business Officials. 1 1 Appendix A, Cont. DAVID J. SPARA, C.P.A., M.B.A. Mr. Spara has over 39 years of accounting experience. He currently functions as a director in the ' Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. Mr. Spara received a Bachelor of Science degree in Business Administration from St. Bonaventure University in 1975, and a Master of Business Administration from State University of New York at Buffalo in 1981. He was licensed in New York State as a Certified Public Accountant in 1986. Mr. Spara is a member of the American Institute of Certified Public Accountants, the New York State Society of Certified Public Accountants and was a Chairman of the Accounting and Auditing Standards Committee. JOSEPH J. KEHM, C.P.A., C.G.M.A. Mr. Kehm has over 34 years of accounting experience. He currently functions as a director for the firm and has responsibility for providing audit, tax and consulting services to numerous ' governmental organizations. Mr. Kehm received a Bachelor of Science degree in Accounting from St. John Fisher College in 1980. He was licensed in New York State as a Certified Public Accountant in 1982 and the State of Virginia in 2004. He is also a Chartered Global Management Accountant. Mr. Kehm is a member of the American Institute of Certified Public Accountants, the New York State Society of Certified Public Accountants, the Virginia Society of Certified Public Accountants, the Government Finance Officers Association, and the BDO Seidman Alliance. 1 Appendix A, Cont. r 1 TIMOTHY R. THOMAS C.P.A. Mr. Thomas has over 32 years of public accounting experience. He currently functions as a director for the firm and has responsibility for providing audit, accounting and consulting services to numerous governmental organizations. Mr. Thomas received a Bachelor of Arts degree in Accounting and Economics from Grove City College in 1982. He was licensed in New York State as a Certified Public Accountant in 1984. Mr. Thomas is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. 1 ROBERT J. ZIELINSKI, C.P.A. I Mr. Zielinski has over 23 years of accounting and auditing experience. He currently functions as a director in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. Mr. Zielinski received a Bachelor of Science in Business Administration degree, with a concentration in Accounting from Boston University in 1991. He was licensed in New York State as a Certified Public Accountant in 2010, and was previously licensed in Massachusetts since 2004. Mr. Zielinski is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. 1 7 1 1 Appendix A, Cont. _ROBERT J. WILLIAMS, C.P.A. Mr. Williams has over 20 years of public accounting experience. He currently functions as a director in the Firm and is responsible for providing audit, accounting and consulting services for numerous governmental organizations. ' Mr. Williams received a Bachelor of Science degree in Accounting from Niagara University in 1994. He was licensed in New York State as a Certified Public Accountant in 1998. Mr. Williams is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. DAVID GABEL, C.P.A. I Mr. Gabel has over 26 years of public accounting experience. He currently functions as a director ' in the Firm and has responsibility for providing auditing, accounting and consulting services for numerous governmental organizations. Mr. Gabel received a Bachelor of Science degree in Accounting from State University of New York at Fredonia in 1988. He was licensed in New York State as a Certified Public Accountant in 1990. ' Mr. Gabel is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. i Appendix A, Cont. JENNIFER KIBLIN, C.P.A. Ms. Kiblin has over 22 years of accounting experience. She currently functions as a director for the firm and has responsibility for providing audit, accounting and consulting services to numerous governmental organizations. ' Ms. Kiblin received a Bachelor of Science degree in Accounting from D'Youville College in 1992. She was licensed in New York State as a Certified Public Accountant in 1995. ' Ms. Kiblin is a member of the America Institute of Certified Public Accountants and the New York Society of Certified Public Accountants. DEBRA M. ZEVETCHIN, C.P.A. M.A. 1 Ms. Zevetchin has over 16 years of accounting experience. She currently functions as a director in ' the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. F1 1 1 1 1 Ms. Zevetchin received a Bachelor of Arts degree in Management Accounting from Tusculum College in 1998 and a Master of Accountancy from East Tennessee State University in 2000. She was licensed in New York State as a Certified Public Accountant in 2004. Ms. Zevetchin is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. 1 1 Appendix A, Cont. SCOTT R. HERSEE, M.B.A. Mr. Hersee has over 15 years of accounting experience. He currently functions as a senior accountant in the firm and has responsibility for providing auditing, accounting and consulting services for numerous governmental organizations. ' Mr. Hersee received a Bachelor of Science degree in Business Administration - Accounting from State University of New York at Empire State College in 1999. He received a Masters in Business Administration and Strategic Management from Medaille College in 2004. BRENT M. JENSEN, C.P.A. ' Mr. Jensen has over eight years of public accounting experience. He currently functions as a manager in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. ' Mr. Jensen received a Bachelor of Science degree in Accounting from State University of New York at Buffalo in 2006. He was licensed in New York State as a Certified Public Accountant in ' 2013. Mr. Jensen is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. IAppendix A, Cont. JOHN S. COSTILOW, C.P.A. ' Mr. Costilow has over eight years of public accounting experience. He currently functions as a supervisor in the Firm and has responsibility for providing audit, accounting and consulting services for numerous governmental organizations. tMr. Costilow received a Bachelor of Science degree in Accounting from State University of New York at Buffalo in. 2006. He was licensed in New York State as a Certified Public Accountant in ' 2008. Mr. Costilow is a member of the American Institute of Certified Public Accountants and the New ' York State Society of Certified Public Accountants. IMARK PEREZ, C.P.A. ' Mr. Perez has over eight years of accounting experience. He currently functions as a supervisor for the firm and has responsibility for providing audit, tax and consulting services to numerous education related and governmental organizations. Mr. Perez received a Bachelor of Science degree in Accounting from Camsius College in 2006. He received his Master of Business degree in Accounting in 2007. He was licensed in New York State as a Certified Public Accountant in 2010. Mr. Perez is a member of the American Institute of Certified Public Accountants and the New York State Society of Certified Public Accountants. 11 1 t 1 Appendix B PARTIAL LISTING OF GOVERNMENTAL ORGANIZATIONS WHICH ARE OUR CLIENTS 1 1 *County of Delaware *County of Lewis *County of Madison *County of Niagara *County of Ontario *County of Saratoga *County of Sullivan Deferred Compensation Plan for the Employees of Broome County Deferred Compensation Plan for the Employees of Delaware County Deferred Compensation Plan for the Employees of Erie County Deferred Compensation Plan for the Employees of Lewis County Deferred Compensation Plan for the Employees of Ontario County Deferred Compensation Plan for the Employees of the Town of Bethlehem Deferred Compensation Plan for the Employees of the Town of Huntington *East Hampton Union Free School District *Elmira Housing Authority *Empire State Development Corporation *Evans -Brant Central School District * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States, Local Governments and Non -Profit Organizations. Albion Central School District *Amsterdam Housing Authority ' *Berkshire Union Free School District Blind Brook -Rye Union Free School District *Brentwood Union Free School District Broome County Tobacco Asset Securitization Corporation Carmel Central School District Cayuga County Health Insurance Consortium Cayuga Tobacco Asset Securitization. Corporation *Cheektowaga Economic Development Corporation City of Buffalo Police Department *City of Canandaigua City of Dunkirk Housing Authority ' *City of Oneonta Housing Authority City University of New York (CUNY) *County of Columbia 1 1 *County of Delaware *County of Lewis *County of Madison *County of Niagara *County of Ontario *County of Saratoga *County of Sullivan Deferred Compensation Plan for the Employees of Broome County Deferred Compensation Plan for the Employees of Delaware County Deferred Compensation Plan for the Employees of Erie County Deferred Compensation Plan for the Employees of Lewis County Deferred Compensation Plan for the Employees of Ontario County Deferred Compensation Plan for the Employees of the Town of Bethlehem Deferred Compensation Plan for the Employees of the Town of Huntington *East Hampton Union Free School District *Elmira Housing Authority *Empire State Development Corporation *Evans -Brant Central School District * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States, Local Governments and Non -Profit Organizations. J 1 1 11 71, 1 Appendix B, Cont. PARTIAL LISTING OF GOVERNMENTAL ORGANIZATIONS WHICH ARE OUR CLIENTS Fire District No. 3 of the Town of Plattsburgh *Geneva Housing Authority Getzville Fire Company *Glen Cove Industrial Development Agency *Glen Cove Community Development Agency Greenwood Lake Joint Fire District *Harlem Community Development Corporation *Herkimer Housing Authority *Hudson River Park Trust *Indian River Central School District *Ithaca Housing Authority Leroy Fire District *Lower Manhattan Development Corporation Monroe County Soil and Water Conservation District *Newark Housing Authority *Newark Valley Central School District New York City Department for the Aging New York City Department of Citywide Administrative Services New York City Human Resources Administration New York City Tax Lien Trusts (four trusts) *New York Convention Center Development Corporation *New York Empowerment Zone Corporation *New York Job Development Authority New York State Assembly New York State Affordable Housing Corporation New York State Bridge Authority New York State Department of Transportation *New York State Division of the Budget New York State Executive Chamber New York State Fair New York State Homeless Housing Assistance Corporation *New York State Housing Trust Fund Corporation New York State Office for People With Developmental Disabilities New York State Office of Alcoholism and Substance Abuse Services * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States, Local Governments and Non -Profit Organizations. Appendix B, Cont. ' PARTIAL LISTING OF GOVERNMENTAL ORGANIZATIONS WHICH ARE OUR CLIENTS New York State Office of the State Comptroller New York State Office of General Services New York State Senate New York State Thoroughbred Breeding and Development Fund ' New York State Unified Court System *New York State Urban Development Corporation ' Starpoint Central School District State University of New York at Stony Brook Dental School *Syracuse Housing Authority ' *Three Village Central School District Tobacco Settlement Financing Corporation ' Town of Alexandria *Town of Campbell Town of Hannibal Water District ' *Town of Malta * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States, Local Governments and Non -Profit Organizations. Niagara County Asset Forfeiture Accounts ' *Niagara Falls Housing Authority *Niagara Falls Water Board ' Niagara Wheatfield Central School District *Ogdensburg Bridge and Port Authority *Orange -Ulster BOCES *Orleans County Industrial Development Agency ' Pine Hill Fire District No. 5 Bridge Quassaick Fire District *Queens Borough Public Library *Rhinebeck Central School District *Rome Housing Authority ' Starpoint Central School District State University of New York at Stony Brook Dental School *Syracuse Housing Authority ' *Three Village Central School District Tobacco Settlement Financing Corporation ' Town of Alexandria *Town of Campbell Town of Hannibal Water District ' *Town of Malta * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States, Local Governments and Non -Profit Organizations. *Roosevelt Island Operating Corporation Royalton -Hartland Central School District *Sachem Central School District ' *Scarsdale Union Free School District *Schenectady Municipal Housing Authority Schuylerville Public Library *Seneca Nation Housing Authority ' Starpoint Central School District State University of New York at Stony Brook Dental School *Syracuse Housing Authority ' *Three Village Central School District Tobacco Settlement Financing Corporation ' Town of Alexandria *Town of Campbell Town of Hannibal Water District ' *Town of Malta * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States, Local Governments and Non -Profit Organizations. IAppendix B, Cont. PARTIAL LISTING OF GOVERNMENTAL ORGANIZATIONS WHICH ARE OUR CLIENTS C' * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States. Local Governments and Non -Profit Organizations. *Town of Mount Pleasant tTown *Town of North Elba of Patterson Town of Ulster ' Trust for Cultural Resources of the City of New York *Vernon -Verona -Sherrill Central School District Village of Clayton *Village of Delhi Village of Lyndonville ' Village of Morrisville Village of Waterford ' *Ulster County Community College Ulster County Resource Recovery Agency University at Albany Athletics Department ' Walden Fire District *Warren County Local Development Corporation *Warwick Valley Central School District Washingtonville Central School District * Watertown Housing Authority Williamsville Central School District Wilton Fire District i C' * Audit conducted in compliance with the provisions of Office of Management and Budget (OMB) Circular A-133; Audits of States. Local Governments and Non -Profit Organizations. i� u [ I I 3`_;1 Harvey Avt:nue, Suite A C h a r I o s rA. DeIuzio, CPA Green I i rg, Pry '!5601.1 :'11 J ffrzy P An;zovino, C PA, MSA DELUzio S'ace �t E PE t Crs CP Q .4 E-.3, 3:372 ;ai r. A. tiandc rs, CPA. CSF.P „® r Cit};41`F}ANY, L 1 , P . vw.1?elurioCP,A cin Lipa Il, All schaffl, CPA SYSTEM REVIEW REPORT June 11, 2014 To the Shareholders of Toski & Company P.C. and the National Peer Review Committee We have reviewed the system of quality control for the accounting and auditing practice of Toski & Company P.C. (the firm) applicable to engagements not subject to PCAOB permanent inspection in effect for the year ended November 30, 2013. Our peer review was conducted in accordance with the Standards for Performing and Reporting on .Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in confonnity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firni's compliance therewith based on our review. The nature, objectives, scope, limitations of and the procedures performed in a System Review are described in the standards at www.aicpa-org/prsurnmary. As required by the standards, engagements selected for review included engagements perfonned under Government Auditing Standards and audits of employee benefit pians. In our opinion, the system of quality control for the accounting and auditing practice of Toski & Company P.C. applicable to engagements not subject to PCAOB permanent inspection in effect for the year ended November 30, 2013, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of Pass, pass with deficiency(ie.$) or fail. Toski & Company P.C. has received a peer review rating of' pass. DBirI zIt CO Deluzio & Company LLP Rudder, Lynda From: Reisenberg, Lloyd Sent: Friday, January 23, 2015 12:48 PM To: Rudder, Lynda Subject: RE: REVISED RFP Auditor LP.docx Posted [,loyd H. Reisenberg Network and Systeins Administrator Town of Southold, New York www. south oldtownny, gov Iloydr@southoldtownny. pov 0: 631-765-1891 I M:63 1-879-1554 1 F: 63 1-765-5178 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Friday, January 23, 2015 10:35 AM To: Jim Dinizio; Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Martin; Ghosio, Bob; Kiely, Stephen; Krauza, Lynne; Louisa Evans; Michaelis, Jessica; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Tomaszewski, Michelle; Tracey Doubrava (tdoubrava(gi)timesreview.com); William Ruland Cc: Doroski, Melanie Subject: REVISED RFP Auditor LP.docx Please publish this revised RFP in the 1/29 edition and on the Town Website. Not the one that was sent earlier. NON -COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number RPF ON 2014 Land Preservation Audit STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 23rd day of January , 2015, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. RFP for 2014 Audit Land Preservation lizabeth A. Neville Southold Town Clerk Sworn before me this 23rd day of January , 2015. AlC4 r Notary Public LYNDA M. RUDDER Notary Public, State of New York No. 01 RU6020932 Qualified in Suffolk County Commission Expires March 8, 201C Rudder, Lynda From: Cerria Torres <ctorres@timesreview.com> Sent: Friday, January 23, 2015 10:22 AM To: Rudder, Lynda; Jim Dinizio; Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Martin; Ghosio, Bob; Kiely, Stephen; Krauza, Lynne; Louisa Evans; Michaelis, Jessica; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Tomaszewski, Michelle; Tracey Doubrava; William Ruland Cc: Doroski, Melanie Subject: Re: REVISED RFP Auditor LP.docx Confirmed. I have replaced this notice and deleted the previous sent. ThrT,.,s nk you REv�EW MED€A. iitt0UP Cerria Torres Display Ad Coordinator 631.354.8011 (D) ctorres(a)timesreview.com IegaIs(@,timesreview.com www.timesreview.com From: <Rudder>, Lynda Rudder <lynda.rudder@town.southold.ny.us> Date: Friday, January 23, 2015 10:35 AM To: Jim Dinizio <iim@iamesdinizio.com>, "Beltz, Phillip" <Phillip.Beltz@town.southold.ny.us>, "Cushman, John" <John.Cushman@town.southold.ny.us>, "Doherty, Jill" <lill.doherty@town.southold.ny.us>, "Finnegan, Martin" <martin.finnegan@town.southold.ny.us>, "Ghosio, Bob" <bob.ghosio@town.southold.ny.us>, "Kiely, Stephen" <stephen.kiely@town.southold.ny.us>, "Krauza, Lynne" <Ivnne.krauza@town.southold.nv.us>, Louisa Evans <Ipevans06390@gmail.com>, "Michaelis, Jessica" <iessicam@southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.ny.us>, "Russell, Scott" <Scott.Russe ll@town.southold.ny.us>, "Standish, Lauren" <Lauren.Standish@town.southold.ny.us>, "Tomaszewski, Michelle"<michellet@town.southold.nv.us>, Times Review <tdoubrava@timesreview.com>, William Ruland <rulandfarm@vahoo.com> Cc: "Doroski, Melanie" <Melanie.Doroski@town.southold.ny.us> Subject: REVISED RFP Auditor LP.docx Please publish this revised RFP in the 1/29 edition and on the Town Website. Not the one that was sent earlier. ryp�w�� o Southold Town Board - Letter Board Meeting of January 20, 2015 RESOLUTION 2015-124 ADOPTED Item # 5.36 DOC ID: 10505 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-124 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 20,2015: RESOLVED that the Town Board of the Town of Southold herby authorizes and directs the Town Clerk to advertise a Request for Proposals for an annual audit of the Community Preservation Funds for the year 2014, in accordance with specifications and/or qualifications, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ghosio, Ruland, Doherty, Evans, Russell ABSENT: James Dinizio Jr Generated January 21, 2015 Page 51