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Home My WebLink AboutPolling PlaceRESOLUTION 2015-160 ADOPTED DOC ID: 10537 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2015-160 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 10, 2015: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and the Suffolk County Board of Elections to lease the Southold Town Recreation Center for use as a Polling Place on four dates certain in 2015 and 2016, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell ORIGINAL BOARD OF ELECTIONS COUNTY OF SUFFOLK PO BOX 700 • i- YAPHANK, NEW YORK 11980-0700 Tel. (631) 852-4500 TTY (631) 852-4540 FAX (631) 852-4590 POLLING PLACE CONTRACT FOR 2015 AND 2016 LESSOR: TOWN OF SOUTHOLD SCOTT A. RUSSELL, SUPERVISOR PO BOX 1179 SOUTHOLD NY 11971-0959 LESSEE: Suffolk County Board of Elections (SCBOE) Yaphank Ave Yaphank, NY 11980 Mailing Address: P.O. Box 700 Yaphank, NY 11980-0700 Commissioners Anita S. Katz Nick LaLota Deputy Commissioners Jeanne C. O'Rourke William J. Ellis This Agreement, between TOWN OF SOUTHOLD, hereinafter referred to as the Lessor, and the Suffolk County Board of Elections , hereinafter referred to as the Lessee or SCBOE , is for the leasing of certain premise(s) to be used by SCBOE on Primary and General Election Days, located at SOUTHOLD TOWN REC. CENTER, 970 PECONIC LA, PECONIC NY 11958, (the "Polling Place"), for Election District(s) 10 in the Town of Southold. Said premises is to be situated on the ground floor located conveniently for the voting public and shall be reserved for use solely and exclusively as the polling place. The Certificate of Insurance for this building will be issued to the Bis#rict-affice- -Cow n LVr k n K k Q.rno" l,- OV & t, 0011 W It is further agreed that said Lessor shall assign a custodian who shall ensure that the Polling Place is open at 5:00 AM . It is hereby further resolved that said Polling Place shall be used on the date of any and all Primary and/or Special Elections conducted by the Suffolk County Board of Elections, including but not limited, to the following dates and during the designated times noted below: Primary Election: TUESDAY, SEPTEMBER 8, 2015 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 3, 2015 5:OOAM thru 10:30PM. Primary Election: SEPTEMBER 2016 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 8, 2016 5:OOAM thru 10:30PM. Section 8-100 of New York State Election Law sets the date of the Primary Election, however this date may be changed by New York State Legislature. Under New York State Election Law, if there are no contests, there will be no Primary Election. If a Primary or Special Election is to be held, the SCBOE shall advise the Lessor 20 days in advance of said Election. The SCBOE shall protect, indemnify, and hold harmless the Lessor, its agents, servants, officials, and employees from and against all liabilities, fines, penalties, actions, damages, claims, demands, judgments, losses, suits or actions, costs, and expenses, including any copyright infringement, caused by the negligence or any acts or omissions of the SCBOE, including reimbursement of the cost of reasonable attorneys' fees incurred by the Lessor, its agents, servants, officials, and employees in any action or proceeding arising out of or in connection with Contract. The Lessor shall protect, indemnify, and hold harmless the SCBOE, its agents, servants, officials, and employees from and against all liabilities, fines, penalties, actions, damages, claims, demands, judgments, losses, suits or actions, costs, and expenses, including any copyright infringement, caused by the negligence or any acts or omissions of the Lessor, including reimbursement of the cost of reasonable attorneys' fees incurred by the SCBOE, its agents, servants, officials, and employees in any action or proceeding arising out of or in connection with Contract. In witness whereof, the parties hereto have executed the Contract as of the latest date written below. Lessee: Date: Lessor: SCBOE: Commissioner Anita S. Katz %%n.ck ja.4a"ta SCBOE: Commissioner Nick LaLota C � J �J t� Date: ( SI ature of Lessor or Agent of Lessor lawfully authorized to execute this Agreement ) SCOTT A. RUSSELL SUPERVISOR (Name) TOWN OF SOUTHOLD PO BOX 1179 SOUTHOLD NY 11971-0959 ( Address ) (Title) 765-1889 ( Telephone Number) r Suffolk County Board of Elections Voter Entrance: Direct Walkway Lights: Yes Parking Spaces: Yes Parking Lot Paved: Yes Building Access Person: KEN REEVES Office Phone Number: 765-5182 Machine Location: MAIN FLOOR Obtain Keys: CUSTODIAN Delivery Entrance: WEST SIDE -FACING PECONIC LANE Curb Cuts: Yes Parking Lot Lights: Yes Home Phone Number: 653-6552 Equipment Needed: / c.K Custodian On Duty: Work Phone Number: 765-5182 449me-Phone Number: 765 -29891 - Available From To Security Phone Number: :766 86:7 C e - Emergency Phone Number(s): 553-0475 Organization: TOWN OF SOUTHOLD PO BOX 1179 SOUTHOLD NY 11971-0959 Organization Type: Town Federal ID Number: 116001939 Contact: SCOTT A. RUSSELL, SUPERVISOR Office Phone Number: 765-1889 Fax Number: 765-1823 (F{aaaePhone Number: _300-S3 �1- 7 PET riR Q SUPT OF/HWYS 765-3140; Ken Reeves (C) 553-0475