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Home My WebLink AboutMPD-10/09/2014MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, October 9, 2014 @ 6:00 p.m. Presiding Commissioners Call to Order Pledge Approval of 9/8/14 Meeting Minutes Treasurer's Report Clerk's Report Maintenance Report RECEIVED �, led FE i d i @..la=o5 f,. Q S thold Town Clerk Gerard Goehringer, Co -Chairperson Michael Ryan, Co -Chairperson Russell Williamson, Commissioner Presented via email Shelley Maddaloni Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non -agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 6:30 p.m. — Barry Murphy, Yacht Club Water Easement Election — Thursday, November 13, 2014 from 4:00 p.m. to 8:00 p.m. Open Sealed Bids — New Oil Burner at the Lodge Pike Street Property Field Use Permits Field Policy for Inclement Weather Field Closings Policy Dr. Mercier's Parcel Winter Projects RESOLUTIONS Resolution No. 2014-84 authorizing the Secretary to notice and publish the Legal Notice for the 11/13/14 Election Resolution No. 2014-85 appointing no more than four (4) Election Inspectors RESOLUTIONS Cont'd. Resolution No. 2014-86 appointing Lydia Tortora as Election Coordinator Resolution No. 2014-87 authorizing renewal of NYSMIR insurance and payment of annual premium Resolution 2014-88 amending Resolution 2014-62 in connection with overseeing the Maintenance crew Resolution 2014-89 authorizing Russell Williamson to oversee the maintenance crew effective immediately through 12/31/14 Resolution 2014-90 awarding bid for new oil burner at the Lodge to Resolution 2014-91 approving Bill Register and authorizing payment of current bills PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES OCTOBER 9, 2014 Attendance Michael Ryan, Co -Chairperson Russell Williamson, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER M. Ryan called the meeting to order at 6:02 p.m. L. Krauza stated that G. Goehringer was excused from this meeting. Pledge of Allegiance APPROVAL OF MINUTES Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to approve the Minutes from the September 8, 2014, Meeting of the Board of Commissioners submitted via email. TREASURER'S REPORT S. Maddaloni reported that cash totaled $21,911.64, Money Market Account is $558,748.06, petty cash is $350.00, assets total $581,009.70, liabilities total $1,110.75, liabilities and fund balance total $581,009.70. She stated that the Bill Register reflected the fee for the annual fire extinguisher inspections as well as the annual fee for our Post Office box. She said everything else listed thereon is standard. S. Maddaloni said she never received the health insurance bill but received an email that it will be sent to us. She will do an add-on once received and provide L. Krauza with a revised Bill Register. S. Maddaloni asked the Commissioners to meet with her regarding budget modifications. It was agreed that this matter will be added to our Work Session Agenda for the 11/3/14 meeting. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora reported that we retained the Bookmiller security deposit and that this is the first time that the Park District has kept a security deposit. She reminded everyone that the Wells wedding is on 10/18/14 with set up on 10/17 and cleanup on 10/19. L. Tortora suggested Chrissy help set up for this wedding to become familiar with process. L. Tortora & R. Williamson ordered two tables for the Lodge and upon receipt, one table was dented and one was defective. We are short two tables for the Lodge. Mary Birch will be hosting a family Thanksgiving dinner at the Lodge (has done this the past 4 years). She cooks 4 turkeys and the oven will need to be lit early enough on the morning of Thanksgiving. D. Prokop and the Commissioners audited Birch and Wells and everything was found to be in order. D. Prokop said to note that Wells is subject to further review regarding insurance. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT M. Ryan stated that the Maintenance Report is on file in the office if anyone wishes to review same. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to accept and approve the Maintenance Report. YACHT CLUB WATER EASEMENT Barry Murphy from the Yacht Club addressed the Commissioners regarding an Easement for them to install public water. D. Prokop told Mr. Murphy to provide the Board with the specifics. D. Prokop said he will pull the SCWA Easement documents for review by the Board. R. Williamson will be the point person for this. Mr. Murphy asked if they should add a provision allowing the Park District to hook up in the future, which G. Goehringer had mentioned to him. Mr. Murphy will be sending the Board the documents for review. DR. MERCIER Dr. Mercier and his wife, Barbara, addressed the Board about purchasing a small piece of property owned by the Park District which abuts his office. Back in 2007 Dr. Mercier approached the then Board about purchasing said property and the Board put it up for a public vote and it was rejected. This matter was in conjunction with a cell tower issue that was also being put up for a vote at the same time. The public was not in favor of the cell tower and both matters were voted down. At that time, Dr. Mercier offered to pay $10,000 for the property. D. Prokop stated that the Board will need updated valuation information. Dr. Mercier said he obtained an appraisal two years ago and the value was $12,500. Dr. Mercier said he can't operate his business without purchasing this parcel. M. Ryan stated that he feels the Park District has no use for this parcel. D. Prokop said we need a current appraisal. M. Ryan feels this would be good for the residents. D. Prokop stated that the Park District should receive a ROW as part of the sale. The parcel is SUM #1000-140-1-19 or 19.1. It was agreed that the Park District will retain a licensed commercial appraiser to appraise the property. Dr. Mercier said Frank W. Lipp did the appraisal in 2011. D. Prokop asked Dr. Mercier to provide him with a copy of the 2011 appraisal and gave Dr. Mercier his business card. Dr. Mercier said he will fax the appraisal to him. ELECTION L. Tortora stated that we have a problem wherein we don't have a notary between 4 and 7 to notarize any affidavit ballots that may be required. D. Prokop can notarize them upon his arrival for the meeting at 7 p.m. D. Prokop said that we can look for someone and worse case he will do it. LODGE OIL BURNER BIDS L. Tortora reported that we received three quotes for the oil burner at the Lodge. They are as follows: Star Mechanical Heating & Air Conditioning - $7,300 Kolb Mechanical Corp. - $3,885 DJK Heating & Cooling - $5,250 Kolb's quote includes a Williamson furnace which is a company that R. Williamson has a financial interest in. R. Williamson will recuse himself from any vote involving Kolb. It was agreed that this resolution will be tabled to the November meeting agenda due to the conflict with R. Williamson. PIKE STREET PROPERTY D. Prokop stated that there is no new information to report from the Town of Southold. D. Prokop will put together a proposed referendum for the public regarding the potential sale of this property. D. Prokop stated that we should provide the public with a list of reasons to sell the property. M. Ryan asked how we would fund converting the property to a park. D. Prokop stated that we need to determine what type of park we want to develop at the site. L. Tortora stated that it is in the best interest of the Town to keep the property as a parking lot. We discussed the need for plans and estimated costs to develop the property as a park. D. Prokop will speak with an architect that he knows about this matter. D. Prokop suggested the Board consider closing the parking lot down now and providing the public with the phone numbers for the Town Attorney and Supervisor. There is one easement on the property for a cesspool. L. Tortora stated that she has been receiving complaints about potholes, etc. M. Ryan suggested we notify the local newspaper about the situation and possibly create a Press Release. N. Deegan stated that prior Legal Counsel to the Park District sent a letter to the Board advising that they dispose of the property. D. Prokop will draft a Press Release and this matter will be placed on the November Work Session Agenda. WINTER PROJECTS This matter will be placed on the November Work Session Agenda for discussion. FIELD POLICY FOR INCLEMENT WEATHER L. Tortora will draft a document for the purposes of notifying Coaches, etc. of field closings and to utilize common sense during bad weather. D. Prokop said there should be a cut off time during the day. D. Prokop reviewed LIJ's policy and said it was reasonable. M. Ryan said he spoke with Jeff Standish at the Town and Jeff notifies everyone regarding field closings for the Town and Riverhead also has a similar procedure. L. Tortora suggested we get on the Town's list for field closings and we can create an email group list for Coaches. D. Prokop stated that R. Williamson can make the decision on closing fields and let L. Tortora and Chrissy know for notification. D. Prokop reminded everyone that we need to recite in emails our Field Policy, #14 and 17. PUBLIC COMMENT Bill Hayes, Jay Burkhart, and Cliff Batuello from the Mattituck Soccer Club, Nick Deegan, and several other people were in attendance at this meeting. Mr. Hayes asked about field use permits. M. Ryan stated that when a group moves from one field to another, they are required to file for a separate permit which requires separate waivers. L. Tortora stated that there is no need to file for separate permits when playing on the jointly owned fields but the waivers state that insurance is required for Mattituck Park District and the Mattituck School District. She said she and D. Prokop reviewed this issue about a month ago. D. Prokop stated there needs to be an easy mechanism for this situation. M. Ryan feels we are making it harder on people. D. Prokop stated he will review the waiver form to see if it can be modified. D. Prokop said our process needs to be tweaked and we will fix it. M. Ryan said the reason that people are switching fields is because they are seeking the lights. L. Tortora explained to Mr. Hayes the recent changes to the field schedules. L. Tortora further stated that Gregg Wormuth is looking to change the Monday night LaCrosse practice to a different night due to a conflict with CCD classes. She suggested to Gregg Tuesdays from 5:30 to 7:30 p.m. and is waiting to hear back from him. Mr. Hayes said that the field inside the fence is poorly maintained and with this additional use he is concerned it will destroy the field. He urged the Commissioners to be mindful of the field usage and resting fields, etc. L. Tortora stated that there was a problem last week with groups scheduled for field 3 and moving inside the fence and that there were people Coaching LaCrosse in the rain on Saturday. L. Tortora will send a Memo to all Coaches with the current schedule and remind them that just because a field is empty doesn't mean they can utilize it and will reiterate adhering to the current schedule and that they just can't switch fields. M. Ryan asked Mr. Hayes if he objected to LaCrosse using the field inside the fence and he said yes. Mr. Hayes stated that he felt the fields were being neglected and suggested that the Park District and the School District each purchase additional light units. Mr. Hayes further stated that the Mattituck Soccer Club own portable lights. Mr. Hayes and Cliff Batuello addressed the irrigation system problems that have not been repaired and have caused the fields to be saturated in some areas. M. Ryan informed everyone that the irrigation system was just winterized. Jay Burkhardt stated that he spoke with Gil from Sound Shore Irrigation and Gil told him that there were 35 broken heads. He further stated that the Mattituck Soccer Club spent approximately $1,700 in seed and fertilizer for the fields in the past. M. Ryan stated that the Park District is aware of these issues. M. Ryan further stated that he understands that the Soccer Club has been utilizing these fields for a long time but emphasized that the Park District cannot discriminate against other groups that want to use the fields. M. Ryan suggested that the Soccer Club email the Park District any maintenance suggestions for the fields. M. Ryan further expressed the need to share the fields with other groups for the lights and stated that they did not plan ahead for early sunsets. L. Tortora stated that she gave North Fork United Soccer everything they asked for and offered them the opportunity to book the fields inside the fence and Lisa Fox said no because she did not want to have any conflicts with the Mattituck Soccer Club. Mr. Batuello stated that LaCrosse uses a small ball and that insufficient lighting causes a dangerous condition. Mr. Batuello further suggested that the Park District speak with the School District about playing on an already damaged field. M. Ryan stated that the Park District and School District worked out their issues. M. Ryan suggested the Park District implement a weather cancellation policy. He said Riverhead has one. This would allow the Park District to close the fields during rain. M. Ryan feels that the fields should be closed when it rains. Mr. Hayes stated that they utilize a 2 hour notice requirement for cancelling games due to weather issues. M. Ryan posed the question about practices during bad weather and Mr. Hayes stated that they use common sense. R. Williamson said Mr. Hayes can contact him with any maintenance issues regarding the fields because he will be taking over the supervision of the maintenance crew. Mr. Hayes stated that he feels the Aldrich Lane fields are sports specific to soccer and M. Ryan disagreed. M. Ryan reiterated that they are multi-purpose fields for everyone to use. M. Ryan further stated that the Park District is obtaining information on a synthetic turf field and is awaiting a proposal. M. Ryan stated that the turf field would be warranted for 10 years and Mr. Hayes felt there were better deals available. M. Ryan said we can't put this expense on the Mattituck and Laurel taxpayers. N. Deegan suggested removing the fence and you could get more use out of the fields and M. Ryan said that the light stanchion in the middle of the field is the issue. N. Deegan suggested practice sessions run north — south and that this can be emphasized in the permit. Bill Hayes suggested that 6 light units be purchased by the Park District and the School District for the fields. Mr. Batuello said this purchase would be a BOE decision and that they (the Soccer Club) "certainly have an ear there". R. Williamson said he is concerned about all of the fields at Aldrich Lane and he will go to the fields to check them out. R. Williamson further stated that our maintenance crew should be checking the fields regularly and he will insure that they do their job. Mr. Hayes said that the topsoil that was recently placed at the fields had glass in it. M. Ryan said he spoke with Ed today about that issue. N. Deegan asked the Commissioners if there was an interest in selling the property. N. Deegan stated that there may be fewer conflicts with use if the School District purchased the property. M. Ryan suggested that we schedule a separate meeting during the month of November with all sports groups regarding the Aldrich Lane field use. M. Ryan said that he would like to raise the fee for non-residents which is currently $5.00. M. Ryan also acknowledged that the Park District could do a better job with maintenance of the fields. Mr. Hayes said that the Soccer Club will not use the fields after December. M. Ryan stated that he would allow the School District to utilize the fields for LaCrosse practices from December to the beginning of March but the other two Commissioners were not in agreement. The Commissioners did agree to re-evaluate and discuss at the November meeting. RESOLUTIONS Resolution 2014-84 authorizing the Secretary to notice and publish the Legal Notice for the 11/13/14 Election was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-84. Resolution 2014-85 appointing no more than four Election Inspectors was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-85 Resolution 2014-86 appointing Lydia Tortora as Election Coordinator was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-86 Resolution 2014-87 authorizing the renewal of NYSMIR insurance and payment of annual premium was unanimously approved. Motion by R. Williamson, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-87 Resolution 2014-88 amending Resolution 2014-62 in connection with overseeing the maintenance crew was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-88 Resolution 2014-89 authorizing Russell Williamson to oversee the maintenance crew effective immediately was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-89 Resolution 2014-90 awarding bid for new oil burner at the Lodge was tabled to the November meeting. Resolution 2014-91 approving the Bill Register and authorizing payment of the current bills was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-91 Resolution 2014-92 authorizing the retention of an appraiser to appraise property that Dr. Mercier is interested in purchasing was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-92 Resolution 2014-93 amending Resolution 2014-30 to reflect that the total BTUs is 140,000 was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-93 There being no further business to come before the meeting, motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to adjourn the meeting at 8:50 p.m. RESOLUTION 2014-84 RESOLUTION AUTHORIZING NOTICING & PUBLISHING OF ELECTION RESOLVED that pursuant to Chapter 924 of the laws of the State of New York, 1941, as amended, the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to publish the legal notice of the November 13, 2014 election in The Suffolk Times newspaper and to post notice of the election 30 days prior thereto, and to adopt the calendar timeline for the month of November 2014 as it relates to meetings and the election. RESULT: Adopted 10/9/14 (Unanimous) RESOLUTION 2014-85 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE NOVEMBER 13, 2014 ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 13th day of November, 2014, from 4:00 p.m. to 8:00 p.m. for the purpose of electing one Commissioner and a Treasurer; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint no more than four (4) Election Inspectors for the November 13, 2014 election to work from 3:30 p.m. until the votes have been tallied at a pay rate of $12.00 per hour. RESULT: Adopted 10/9/14 (Unanimous) RESOLUTION 2014-86 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE 11/13/14 ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 13th day of November, 2014, from 4:00 p.m. to 8:00 p.m. for the purpose of electing one Commissioner and a Treasurer; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Lydia Tortora as Election Coordinator for the November 13, 2014 election to work from 3:30 p.m. until the votes have been tallied. RESULT: Adopted 10/9/14 (Unanimous) RESOLUTION 2014-87 RESOLUTION RENEWING NYSMIR INSURANCE AND AUTHORIZING PAYMENT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the renewal of the Park District's commercial insurance package effective October 2, 2014 through October 1, 2015, and hereby further authorize the Treasurer to pay the annual premium in the sum of $20,866.63 to Roy H. Reeve Insurance Agency, Inc. RESULT: Adopted 10/9/14 (Unanimous) RESOLUTION NO. 2014-88 RESOLUTION AMENDING RESOLUTION 2014-62 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends Resolution 2014-7 appointing Russell Williamson to oversee the Park District maintenance employees and hereby appoints Michael Ryan and Gerard Goehringer to oversee the Park District maintenance employees fqF the rema.p ng term of nn1enrl.;r yeaF 2014. from July 5. 2014 through October 8, 2014. RESULT: Adopted 10/9/14 (Unanimous) RESOLUTION 2014-89 RESOLUTION REGARDING OVERSEEING THE MAINTENANCE CREW RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Commissioner Russell Williamson to oversee the Park District maintenance crew effective October 9, 2014 through December 31, 2014. RESULT: Adopted 10/9/14 (Unanimous) RESOLUTION 2014-90 RESOLUTION AWARDING BID TO FOR THE NEW OIL BURNER AT THE LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District, having reviewed all bids for the new oil burner at the Lodge, hereby award the bid to , as the lowest responsible bidder and that the Board of Commissioners hereby authorize and direct Co -Chairperson of the Board to execute a Contract with the amount of $ , subject to the approval of Legal Counsel. RESULT: TABLED to the 11/13/14 Meeting RESOLUTION 2014-91 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the October 9, 2014 meeting and further authorizes payment of the current bills. RESULT: Adopted 10/9/14 (Unanimous) in RESOLUTION 2014-92 RESOLUTION AUTHORIZING APPRAISAL OF PARCEL SCTM #1000-140-1-19.1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the retention of a Licensed Commercial Appraiser for purposes of appraising property owned by the Park District known as SCTM #1000-140-1- 19.1 for potential sale to Dr. Thomas Mercier. RESULT: Adopted 10/9/14 (Unanimous) RESOLUTION 2014-93 RESOLUTION AMENDING RESOLUTION 2014-30 AUTHORIZING THE CLERK TO SOLICIT QUOTES FOR NEW OIL BURNER AT THE LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit quotes for a new 435;090140.000 BTU oil burner for the Lodge. RESULT: Adopted 10/9/14 (Unanimous) Mattituck Park District Balance Sheet 10/9/2014 Assets Account Account Name Balance A.200 Cash 21, 911.64 A.201 Cash in Time 558,748.06 A.210 Petty Cash 350.00 Total Assets 581,009.70 Liabilities Account Account Name Balance A.021 NYS Tax Payable 265.29 A.022 Federal Tax Payable 223.91 A.026 FICA Tax Payable 621.55 Total Liabilities 1,110.75 A.909 Fund Balance 579,898.95 Total Liabilities plus Fund Balance 581,009.70 BILL REGISTER OCTOBER 2014 Check No. Payee Date Amount 24528 ADVANCE AURO 10/9/2014 $124.46 24529 ALL-OUT FIRE EXT. 10/9/2014 $296.95 24530 BP 10/9/2014 $517.81 24531 BOARD OF ELECTIONS 10/9/2014 $15.32 24532 CALL A HEAD 10/9/2014 $98.00 24533 CALL A HEAD 10/9/2014 $49.00 24534 CALL A HEAD 10/9/2014 $49.00 24535 CALL A HEAD 10/9/2014 $49.00 24536 GNS MERMAID 10/9/2014 $95.45 24537 GRIFFING HARDWARE 10/9/2014 $150.00 24538 G. GOEHRINGER 10/9/2014 $19.98 REIMB. AGWAY 24539 HARRY GOLDMAN 10/9/2014 $55.00 24540 HOME DEPOT 10/9/2014 $348.22 24541 INK SPOT 10/9/2014 $4.50 24542 JAMESPORT HARDWAF 10/9/2014 $21.87 24543 LACORTE FARM & LAW 10/9/2014 $43.36 24544 LOU'S SERVICE 10/9/2014 $87.69 24545 MADDALONI 10/9/2014 $16.95 REIMB. POSTAGE 24546 MARJAM 10/9/2014 $25.57 24547 MATTITUCK SANITATIO 10/9/2014 $190.08 24548 MATTITUCK SANITATIO 10/9/2014 $190.08 24549 MATTITUCK SANITATIO 10/9/2014 $259.00 24550 MATTITUCK PLUMBING 10/9/2014 $86.50 24551 MATTITUCK POST OFFI 10/9/2014 $140.00 ANNUAL PO BOX FEE 24552 NAPA AUTO 10/9/2014 $9.98 24553 NATIONAL GRID 10/9/2014 $71.89 24554 NORTHEASTERN EQ 10/9/2014 $18.70 24556 CABLEVISION 10/9/2014 $154.85 24557 ORLOWSKI HARDWARE 10/9/2014 $246.37 24558 PSEG 10/9/2014 $854.25 24559 PSEG 10/9/2014 $26.61 24560 SOLID WASTE 10/9/2014 $7.80 24561 STAPLES 10/9/2014 $45.88 24562 STORR TRACTOR 10/9/2014 $53.68 24563 VERIZON 10/9/2014 $42.49 24564 ZAZESKI, DAVE 10/9/2014 $45.00 24565 DAVE PROKOP 10/9/2014 $822.50 OCTOBER 24566 VERIZON WIRELESS 10/9/2014 $144.62 TOTAL: $5,478.41 24526 ROY REEVE 10/1/2014 $20,866.83 RENEWAL Datg:-10/07/2014 • Time: 9:45 AM Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 404,860.00 0.00 404,859.80 0.20 A.1090 Interest -Real Prop. Tax 0.00 0.00 0.00 0.00 A.2401 Interest & Earnings 2,091.00 0.00 1,383.46 707.54 A.2440 Concession Rental 400.00 0.00 316.40 83.60 A.2590 Beach Permits 10,160.00 0.00 22,095.00 -11,935.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 130.00 -130.00 A.2655 Ramp Keys 100.00 0.00 80.00 20.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 0.00 100.00 A.2705 Gifts & Donations 650.00 0.00 975.00 -325.00 A.2771 Other Revenues 19,185.00 225.00 27,177.50 -7,992.50 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg. Man. Aid 1,649.00 0.00 0.00 1,649.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 520,225.00 225.00 457,017.16 63,207.84 Expenditures Parking Attendants A.5650.12 Parking Attend., Hourly 19,000.00 0.00 14,003.52 4,996.48 Total Parking Attendants 19,000.00 0.00 14,003.52 4,996.48 Parks A.7110.12 Parks, Part -Time Hourly 48,500.00 0.00 20,261.45 28,238.55 A.7111.12 Parks, Full-time Hourly 59,000.00 0.00 52,872.90 6,127.10 A.7112.12 Parks, Office 30,000.00 0.00 24,444.25 5,555.75 Total Parks Personnel 137,500.00 0.00 97,578.60 39,921.40 Capital Outlay A.7110.242 Site Improvements 123,600.00 0.00 16,036.07 107,563.93 A.7110.243 Equipment 29,000.00 53.68 586.85 28,413.15 Total Capital Outlay 152,600.00 53.68 16,622.92 135,977.08 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies & Materials 36,000.00 1,603.57 38,267.97 -2,267.97 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 341.96 3,133.75 766.25 A.7110.422 Electric 10,000.00 880.86 8,064.79 1,935.21 A.7110.423 Water 500.00 0.00 338.55 161.45 A.7110.424 Natural Gas 5,000.00 71.89 4,352.12 647.88 A.7110.431 Insurance 25,000.00 20,866.63 29,352.21 -4,352.21 A.7110.442 Site Maint/Facility Rprs 25,000.00 1,281.11 15,298.32 9,701.68 A.7110.443 Equipment Repairs 6,000.00 265.49 5,307.75 692.25 A.7110.451 Legal Council 10,000.00 822.50 8,225.00 1,775.00 A.7110.452 Secretary 6,400.00 0.00 4,807.60 1,592.40 A.7110.453 Treasurer 7,400.00 0.00 5,600.00 1,800.00 A.7110.454 Election Tellers 300.00 0.00 88.00 212.00 A.7110.455 Auditing Services 12,000.00 0.00 0.00 12,000.00 A.7110.461 Postage 550.00 156.95 442.95 107.05 A.7110.462 Permits 475.00 0.00 470.00 5.00 Total Contractual Expense 149,025.00 26,290.96 123,749.01 25,275.99 Beaches A.7180.11 Beach Manager 5,400.00 0.00 5,304.00 96.00 A.7180.12 Beaches, Hourly 25,000.00 0.00 21,602.44 3,397.56 Total Beaches 30,400.00 0.00 26,906.44 3,493.56 Employee Benefits A.9030.8 FICA, Employee Benefits 14,000.00 0.00 11,496.20 2,503.80 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 15,000.00 0.00 13,858.19 1,141.81 Total Employee Benefits 29,000.00 0.00 25,354.39 3,645.61 Total Expenditures 517,525.00 26,344.64 304,214.88 213,310.12 Page no. 1 e October 2014 Clerk's Report of Receipts Period Covering September 9 - October 8, 2014 Deposit ------------------------------------------------------- ------------------ Other -------------------------- Revenue — ----------------------------------------- Picnic ---------------------------------------------- Comm ------------------------- ---------------- Total Beach ----------- I RaT Federal 0 P--nc, ------------------ i----------- Date ::Group/Payee Description Dates Booked Lodge Area Room Other I Other Rev. ---------------- Permits - - ------ ---- ----------------- t 'Donations, - - - ---- ------------------------------- ------- 1---i Aid Re :January Report ------------------------------------------------------------------- --------------- ---------- ---------------------- ----------------------- ----------------------------- ----------------- - ------- ------------------ -------------- ----------------------------------------- - Tebruary Report ------------------------------------- ------------------------------- 950.00 -------------------------------------------------- ---------------------- -------------- 2,055.00 -------------------------------- - ---- 3,005.00 ------------------------- - ------------ - ----- - - --------- --------- ---------------------------------------------------------------------- March Report 1,560.00 1,560.00 -------------------------- -------------------------- 25.00 ---------- :April Report j $ 1,475.00 --------------------------- - ---------------------- 800.00 ---------------------- ---------------- 660.00 1 $ 1,460.00 950.06� ------------------ --------- - --------------------- -------------------- ---------------------------------------------------------------------- May Report $ 1,525 00 1 $ 550.00 i 1,200.00 ---------- 45.00 $ --------------- 3,320.00 ---- ---------- ---------- -------------------------------- ---------- 6( June Report ------------------------------------- ------------------------------ $ 1,250.00 1 $ 650.00 1$ $--------------------------- 1,300.00 $ ----------------------- 465.00 $ ----------------- 3,665,00 $ 4,800.00 40.00i 25C ------------------ ------------------------------------------------------- �,July Report ------------------------------------- ------------- — -------------- $ 800.00 1 $ 550.00 ----------------- - ------- -------------------------------- ---------------------- $ 800.00 $ - ------------- ------------- 1,387.50 $ ----------------------- ------------- 3,537.50 ----------------------------------- $ 7,140.00 ----------------- 20.00: -------------------- ------------------ ----------------------------------------------- August Report $ 2,315.00 $ 1,450.00 -- $ ------------- 3,765.00 ---------------- ---------- $ 6,770.00 ------------------ -------------- X ----------- ------------- --------------------------------- j --------------------------------------- I September Report ------------------------------------------------- - ------- --------------------- ------------------ ------------------ ----------- ------- -- $ 640.00 $ 400.00 $ 800-00 $ 555.00:1$ 2,395.00 ----------- ------- ------ $ 3,385.00 ------- ----------------- ---------------- ------------- �Totals previously reported ------------------ ---------------- ------------ -------- -------- ------------------------------------- ------------------------- - 10,515.00 2,150.00 6,350.00 5,167.50 24,182.50 $ 22,095.00 80-00 975.00 316. October Report 9/9/14 Noreen &Stephen Bedell Usage Fee 9/20/14 100.00 400.00 ::Colleen/Brent Bookmiller security deposit 9/6/14 250.00 ------------ ------- ----------- --------------------------------- ------------------------- ------------- - ------ kali -2014 -------- -------- ------------ -------------------- ----------- -------------- ------------ I -------------------------- ----------------------------------------- ----- ----------------- -- ------------- Henry Santacroce (MSC -Stars) Field Usage Fee 4 addl players 20. oo ------------------ -------- ------------- --------------------------------- ------------------------------------- ---------------------------------------------------------- ------------ ---------+---------------- ----------------- ---- --------------- --------- ------------------- -------- --------------------------- ------------- -- -------------------------------- 9/15/14 ::Jean& Peter Vermaelen 9/15/14 Usage Fee 9/27/14 400.00 Rachel Wells';Usage Fee 10/18/14 450.00 ------------------ --------------------------------------------------------------------------------------------- ------------------------------ -------------------------- ---------------------- ----------------------- ------------------------- -------------------------- -------------------------- --------------- -------------------------------- -------------- :Mary Bertsch Usage Fee 11/27/14 j 250.00 9/22/14 ::Boy Scout Troop 179 -------- Usage Fee ---------------------------- 12/13 & 14 ------------------------------ 375.00 ------ ------------------- ---------------------- -------------------------------------------------- ------------------------ ------------------ ------- ------------------------------------------------ Orls Scouts SC Service Unit 54 Usage Fee 11/7, 8 & 9 ------------------------ 475.00 ------------------ ------- --------------------- ---------- ------------- ------------------------- -------------------------- -------------------------- ------------------ --------- - --------------- ----------------------------------------- -------------- ------------------------------------- Girls Scouts SC Troop 238 -------------------------------------- Usage Fee 9/19 -------------- --------------- 50.00 1 -------------------------- ---------------------- ----------------------- ------------------------ --------------------------- ----------------------- ------ ------ ----------------- L --------------- ------------ ---- 1- ------------------------------- ---------------------- 10/3/14 - Babylon Village Gid Scouts 835 ---------------------------------------------------------------- ----------- --------------------------------------------------------------------------- ------------------------------------- ----------------- --------------------------------------------------------- Usage Fee ------------------------ ------------------------------------ 10/25 & 26 --- ----------------------------- ------------------------- --------------------------------- ------------------------------ 225.00 ------------------------- ----------------------- ---------------------- --------------------------------------------- --------------------------- I --- -------- --------- ----------------------- ----------------------------------------------- --------------------- ------------------------- --- --------------------- ------------------------ - --------------------------- ----- --------------------------- ----- --------------------------- - ------- --- ------------ --------------- -------------- ----------- - --------- ---------------- -------------- ---------------- --------------- ----------------- --------------- --------- - - - - - - - - - - - - - - - - ---------------- ----------------- ----------- - - - - - - - - - - - - - - - - - - - - - - - - OCTOBER RECEIPTS $ 1,825.00 $100.00 $1,050.00 20.00 $ 2,995.00 $ ;$ $ $ ------------ YEAR TO DATE 12,340.00 2,250.00 7,400.00 5,187.00 27,177.50 22,095.00 80-00 i 917500 $ 316.40 ntal LODGE Sept 5,6&7 Sept.10 Sept. 17 Sept 19 Sept. 20 & 21 Sept. 24 Oct. 1 Oct. 3, 4 & 5 Oct. 8 Oct. 15 Oct. 17&18 Oct. 22 Oct. 25 & 26 Oct. 29 Nov. 5 Nov. 7, 8 & 9 Nov. 12 Nov. 14, 15 &16 Nov. 19 Nov. 27 Dec. 3 Dec. 10 Dec. 12, 13 & 14 Dec. 17 Dec. 19 2015 Jan. 7 Jan. 14 Jan. 21 Jan.28 Feb.4 Feb. 11 Feb. 13, 14 &15 Feb.25 Feb. 27 March 4 March 11 March 18 March 19 & 20 March 25 April 1 April 15 April 22 April 29 May 6 May 13 May 15 May 20 October Report 2014 Events Booked this Period Girl Scout Suffolk County Troop 3195 Boy Scout Troop 39 Boy Scout Troop 39 Cub Scout Pack 39 Girl Scout Suffolk County Troop 238 Boy Scout Troop 39 Boy Scout Troop 39 Girl Scout Troop 1618 Boy Scout Troop 39 Boy Scout Troop 39 Johanna Wells, Wedding Reception Boy Scout Troop 39 Girl Scout Troop 835 Boy Scout Troop 39 Boy Scout Troop 39 SCGS Troop 133 Boy Scout Troop 39 Boy Scout Troop 197 Boy Scout Troop 39 Mary Bertsch, Family Thanksgiving Dinner Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 197 Boy Scout Troop 39 Cub Scout Pack 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 221 Boy Scout Troop 39 Cub Scout Pack 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Cub Scout Pack 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Boy Scout Troop 39 Cub Scout Pack 39 Boy Scout Troop 39 1 r October Report 2014 Events Booked this Period LODGE cont. May 27 Boy Scout Troop 39 June 3 Boy Scout Troop 39 June 10 Boy Scout Troop 39 June 17 Boy Scout Troop 39 June 24 Boy Scout Troop 39 July 29 Boy Scout Troop 39 COMMUNITY ROOM Sept. 13 Frank Koscheka, Wedding Reception Sept. 27 Peter and Jean Vermaelen, Engagement party Oct. 19 Nicole Webb, Christening Nov. 27 Suzanne Auer, family Thanksgiving dinner 2015 Jan. 17 Vincent and Kristin Tirelli, Birthday Party June 6 Maureen Sheldon, Bridal Shower June 19 Jean Richards, Rehersal dinner MISC Oct. 1 Janine Ruland, MUFSD field trip, 'Day in the Life of the Peconic Estuary' Oct. -Dec. Page 2 of 2 a September 2014 Report Aldrich Field 1. Cut grass, and weed whacked. 2. Trimmed hedge. 3. Replaced bad sprinkler heads on school property. We have replaced 28 heads so far this year, 99% due to age. 4. Found sprinkler zone 17 reading short called Sound Shore in for repair, fixed. 5. Spread ground asphalt on parking lot. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Cut grass, and weed whacked. 3. Unable to put key in door lock on main deck. Called Tim Griffen Locksmith. He had to disassemble entire lock assembly. Including removal of pins and springs in the cylinder. Found a small broken jewelers screw driver head in cylinder. Lock has been repaired. 4. Let Suffolk County Board of Health in for water testing, and inspection of system. Was told by inspector everything looked very good. Just waiting for test results. 5. Unable to get in chair storage closet. Door lock jammed, could not unlock removed door knob, and replaced with one we had at Aldrich. 6. Replaced damaged ceiling tiles in basement. Bay Avenue Ball Field 1. Cut grass, and weed whacked. Breakwaters Beach 1. Cleaning bathrooms. 2. Installed Beach closed sign. 3. Removed Life Guard stand from beach. 4. Removed beach plumb bushes from around gate house, and cut brush around parking lot. 5. Put concrete around new guard rail posts. 6. Replace rotten legs on picnic table, and painted legs. 7. Painted benches on platform. 8. Unable to reset GFI for coke machine, replaced GFI. Found new GFI acting strangely. Resets , and lights came on the coke machine, but no compressor start. Checked voltage, reading 50 volts on one phase. Called PSEG for lost phase. Met PSEG repairs have been made, bad drop. Love Lane Boat Ramp 1. Cut, and weed whacked grass. 2. Opening, and closing bathroom. 3. Cleaned barbeque grill. Yacht Club 1. Cut grass, and weed whacked. 2. Used roto tiller on ball field infield. Pike Street Parking lot 1. Weed whacked. 2. Picked up trash. Veteran's Beach Park 1. Cut grass, and weed whacked. 2. Calling in for dumpster pick ups. 3. Removed burnt charcoal from barbecues, and ash can. 4. Cleaned windows. 5. Cleaning bathrooms, and main hall. 6. Removed summer signage, put up "Beach Closed" sign. 7. Removed Life Guard stand. 8. Rented rug shampooer and cleaned rug in main hall. 9. Used non toxic bee spray to get rid of bees in playground. 10. Received, put together, and installed bench donated by East End Lions. No plaque at this time. 11. Removed weeds from beach grass, in front of main building, and by beach. 12. Removed swim area floats, and anchors. Wolf Pit 1. Cut,and weed whacked,grass. 2. Trimmed bushes. Misc. 1. Brought dump truck in for service, and inspection, passed. 2. Installed new Southold Town Recycle Center sticker on Dump truck. 3. Wire brushed, and painted battery compartment on John Deere Tractor. Found Battery hold down clamp, and bolts partially eaten away. Replaced bolts, and clamp. General info this area is checked at least every six months due to bad electrolysis. 4. All Island Fire did yearly inspection on fire extinguishers, and suppression system on stove at Lodge. 5. Worked on Toro lawn mower at Veterans Park, Replaced: Blades, oil, oil filter, Primary, and secondary air filters, and gas filter. Lubricated fittings,and blew out radiator. 6. Adjusting sprinkler times according to weather changes. Remove Lamp lens Veterans, and Lodge wash and reinstall Work on picnic tables repair replace rotten sections repaint. Leaf clean up. Trim trees Bay Avenue, and Yacht Club. Repair Garbage bins, and repaint. Repair shed at Bay Avenue remove rotten wood replace repaint. Replace rotten trim around windows and repaint at Veterans Park, main building. Work on equipment service repaint. Replace and repaint rotten trim on tractor shed Veterans Park. Remove dead pine trees at Veterans Park. Paint Basement floor and walls Lodge. Paint deck at Lodge. Paint west wall on building at Love Lane Boat Ramp. Paint inside at Aldrich Floors stairs. Some of the battens at Breakwaters need to be replaced, delamanateing. Floor at Love lane needs to be stripped and repainted. Men's room stall wall needs to be moved over 4 inches. Still handicapped assessable, too close to urinal over spray on wall. Snow removal. Install eye hooks for decorations in main hall Veterans Park. Replace all air filters Veterans Park, and Lodge. Clean carpets Veterans Park office, meeting hall, and main hall. Clean Life Guard storage areas Veterans, and Breakwaters. Fix lighting at building. Work on steel doors remove rust, and repaint Veterans Park, main building. RECEIVED �" lei► FH1 8 2,015 e. %O"Osp" Q2�1" Sout old Town Clerk