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Home My WebLink AboutMPD-11/20/2014MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, November 20, 2014 @ 7:00 p.m. Presiding Commissioners Call to Order Pledge Approval of 10/9/14 Meeting Minutes Treasurer's Report Clerk's Report Maintenance Report RECEIVED Southold Town Clerk Gerard Goehringer, Co -Chairperson Michael Ryan, Co -Chairperson Russell Williamson, Commissioner Presented via email Shelley Maddaloni Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments reaardina non -agenda items will be held at the end of the meetina Please limit comments to no more than 5 minutes Election — today from 4:00 p.m. to 8:00 p.m. Adopt Revised Beach Safety Plan FEMA Update NYS Storm Recovery Program Update DEC Permit — Vets parking lot Bond Counsel Information —Aldrich Lane Park Improvements Revisions to Employee Handbook Revisions to Policy for Community Room Pike Street Property Extend MHS Girls LaCrosse permit dates — Aldrich Lane fields RESOLUTIONS Resolution No. 2014-94 awarding bid for new oil burner at the Lodge to Kolb Mechanical Corp. Resolution No. 2014-95 adopting revised Beach Safety Plan Resolution No. 2014-96 authorizing Legal Counsel to publish the Press Release in The Suffolk Times in connection with the Commissioners' consideration of developing parkland or conveying the lot in connection with the Pike Street parking lot property Resolution No. 2014-97 authorizing additional language for FEMA application as prepared by FEMA State Executive Liaison Thomas Aloi based upon the Commissioners' meeting with FEMA on 11/7/14 Resolution No. 2014-98 retaining Diane Cotugno, Christine Elliott, and Theresa Kuhn as Election Inspectors at $12.00/hour and Patricia Clark as Notary Public at $15.00/hour to work the election on 11 /20/14 Resolution No. 2014-99 approving Bill Register and authorizing payment of current bills EXECUTIVE SESSION Matter pertaining to proposed acquisition, sale or lease of real property PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES NOVEMBER 20, 2014 Attendance Gerard Goehringer, Co -Chairperson Michael Ryan, Co -Chairperson Russell Williamson, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER L. Krauza called the meeting to order at 7:05 p.m. Pledge of Allegiance APPROVAL OF MINUTES Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to approve the Minutes from the October 9, 2014, Meeting of the Board of Commissioners submitted via email. TREASURER'S REPORT S. Maddaloni reported that cash totaled $22,951.73, Money Market Account is $527,773.25, petty cash is $350.00, assets total $551,074.98, liabilities total $212.06, liabilities and fund balance total $551,074.98 She stated that because the meeting was later in the month, the bills for Harry Goldman, for health insurance and for Mattituck Sanitation are for two months. She also said that the Northeastern Equipment bill was the balance on a repair of a piece of equipment. The Stype bill was for the appraisal of the Love Lane parcel. She also reminded the Commissioners that they need to meet with her to discuss budget modifications. This matter will be placed on the Work Session Agenda for the 12/9/14 meeting. She said she may be late for the meeting on 12/9/14. S. Maddaloni and L. Tortora reports were off by 50 cents in Other Revenues and L. Tortora is aware of this and said it is not a big deal and will review with S. Maddaloni. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora reported that the Community Room revenues totaled $1,050 and that the year-to-date Other Revenues total $28,928.00. D. Prokop and the Commissioners audited Boy Scout Troop 414 and Huey and everything was found to be in order. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT M. Ryan stated that the Maintenance Report is on file in the office if anyone wishes to review same. G. Goehringer stated that he spoke with Dave Reeve about work to be done at the Lodge regarding painting walls and T111, paint floor, cleaning out the garage and throwing out anything moldy, etc. He said the heating system should be installed before this work begins. He said future storage of items in the garage must be kept neat and clean. He said he would like the island in the kitchen area to be tiled and he doesn't want formica. He said he wants something that will last on the island. R. Williamson stated that they need to put 1/4 " wonder board down before tiling. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Maintenance Report. ELECTION M. Ryan asked L. Tortora how the election was going. L. Tortora reported a large turnout and that at 5:10 p.m. they already had over 200 votes. She further stated that things were running smoothly this year. G. Goehringer had asked Ed to have the generator available for lighting up the parking lot. Ed will remove same in the morning. The polls opened at 4:00 p.m. and closed at 8:00 p.m. The election inspectors counted the ballots and absentee ballots twice. The affidavit ballots were not opened and the tally of one ballot was uncertain pending verification from the Suffolk County Board of Elections. The unofficial results were as follows: Number of Voters Registered 4403 Number of Ballots Cast 433 (1?) Number of Poll Votes Cast 415 Number of Absentee Ballots Received 10 Number of Affidavit Ballots 8 Votes for Gerard Goehringer, Jr., Commissioner 215 Votes for Nicholas Deegan, Commissioner 209 Write-in votes for Commissioner 0 Votes for Shelley Maddaloni, Treasurer 269 Write-in votes for Treasurer Carol Manzo 59 Write-in votes other 4 Number of VOID Ballots 0 The clerk called the Board of Elections Friday morning, November 21, to determine the status of the affidavit ballots and the one ballot in question. The valid affidavit ballots were opened and tallied and one questionable ballot tallied. The official tally gave Goehringer 215 votes and Mr. Deegan 214 votes. Both parties were notified of the results and Mr. Deegan requested a recount. A recount was scheduled for the following Tuesday but had to be rescheduled until Tuesday, December 2, 2014. The recount was held in the Mattituck Park District Community Room. Those present were Park District Attorney, David Prokop; Election Inspectors, Diane Cotugno and Christine Elliott; Election Coordinator, Lydia Tortora; Gerard Goehringer and his attorney, Abigail Wickham; Nicholas Deegan and his attorney, Daniel Ross; and Mr. Monahan, friend of Mr. Deegan. The Election inspectors displayed and recounted every ballot twice. At the conclusion, all appeared satisfied with the Park District's official tally: Number of Voters Registered 4403 Number of Ballots Cast 434 Number of Poll Votes Cast 416 Number of Absentee Ballots Received 10 Number of Affidavit Ballots 8 Votes for Gerard Goehringer, Jr., Commissioner 215 Votes for Nicholas Deegan, Commissioner 214 Write-in votes for Commissioner 0 Votes for Shelley Maddaloni, Treasurer 272 Write-in votes for Treasurer Carol Manzo 59 Write-in votes other 4 Number of VOID Ballots 3 REVISED BEACH SAFETY PLAN L. Tortora stated that the revised Beach Safety Plan is in their meeting packet. A resolution has been placed on tonight's Agenda for adopting the revised Beach Safety Plan. G. Goehringer stated that AEDs were discussed at a recent Mattituck Fire Department meeting and that it is necessary to take a class before using AED and they are expensive. The AEDs that the MFD has are $2,500 each. He said we will need to inquire as to whether any lifeguards are certified to operate these. He also said that the pads alone cost between $25 and $30 each. He further emphasized that the body has to be completely dry when using or you can electrocute someone. FEMA UPDATE D. Prokop stated that he circulated a narrative to the Commissioners after the 11/7/14 meeting w/FEMA prepared by Tom Aloi for consideration and approval. A resolution is on tonight's Agenda regarding this matter. G. Goehringer and M. Ryan are okay with it. M. Ryan stated he wants it reflected in the Minutes the long haul we went through with FEMA and stated that we owe L. Tortora a debt of gratitude for all of her work on this matter. G. Goehringer thanked R. Williamson for all of the work he did on the bulkhead. NYS STORM RECOVERY PROGRAM UPDATE D. Prokop said he attended a meeting on Wednesday about this and L. Tortora got the Park District in the system. D. Prokop said that the meeting regarding this State 10% match program showed how to put a bid package together. He said any Project Work Sheets that the Park District was already paid on, like the bulkhead, will be reviewed and any grant monies will be sent to us without the need for any additional applications. He said a fair amount of disclosure is necessary on any reimbursements we would be eligible for on anything we have to go out for bid. He said the State has a list of minority contractors for various projects and that they require that we make an attempt to retain minority contractors. He also said we will have to add to our bid package 13 schedules as attachments. He said we need to try to attract these contractors through advertising and other avenues. L. Tortora said we would have to use prevailing wage for workers. L. Tortora said we should be eligible for 10% reimbursement for the beach cleanup work. D. Prokop said he will speak with C. Dwyer if we decide to put together a bid package for this program. G. Goehringer inquired about an apprentorship program and D. Prokop said they did not offer this. DEC PERMIT— VETS PARKING LOT L. Tortora stated that G. Goehringer asked her to reach out to C. Dwyer to continue to prepare the bid package. D. Prokop said we need consistency with FEMA. The DEC will not issue a nonjurisdiction letter and that we need to apply for a permit and that we will get the permit. D. Prokop posed the question as to whether we want to acknowledge that there was no bulkhead in the center area, which is what DEC is saying. L. Tortora reminded everyone that going out to bid will take about 3 months and by the time we would be in a position to have the work done that no contractor will be available. G. Goehringer and M. Ryan said they have no objection to obtaining a DEC permit. D. Prokop stated that if we file for a DEC permit, we are agreeing with their position. L. Tortora said that she and C. Dwyer feel that if we fight them, it is a losing battle. She further stated that it was her understanding from C. Dwyer that he fought the fight and that the DEC would not change their position. D. Prokop stated that we could give a general response to the DEC with the argument that per FEMA sand over wood is a bulkhead. D. Prokop said he will coordinate with C. Dwyer a response to the DEC. D. Prokop said he will ask Tom Aloi for any decisions they may have to assist us. BOND COUNSEL INFO —ALDRICH LANE PARK IMPROVEMENTS D. Prokop said he spoke with Bob Smith from Hawkins, Delafield and Wood and that running an amortization schedule for 15 years at 1.5 million at 2.5% interest would cost about $10,000/month. G. Goehringer stated that if we decide to go out for a bond for the Vets parking lot project, it would be the same. This matter will be placed on the December Work Session Agenda. REVISIONS TO EMPLOYEE HANDBOOK This matter will be placed on the December Work Session Agenda. REVISIONS TO POLICY FOR COMMUNITY ROOM M. Ryan stated he wants more specifics as to tent sizes. G. Goehringer said he will send L. Tortora an email with various tent sizes. L. Tortora stated that she has bookings in June, July and August with no tents. L. Tortora stated that Southold Park District requires people to remove tents the same day. This matter will be placed on the December Work Session Agenda. PIKE STREET PROPERTY D. Prokop stated that the Press Release that is part of tonight's meeting packet is the same as was previously distributed except the word "private" was changed to "public". A resolution is on tonight's Agenda approving same. EXTEND MHS GIRLS LACROSSE PERMIT Tom Hoeg was present at the meeting. Tom requested an extension of his permit and stated that the practices are one night per week, 7th to 11th grade girls, 10-16 girls there at one time, and that most of the girls wear sneakers to the practices. He said the field held up well. G. Goehringer agreed to extend until 12/30/14 and then reevaluate. M. Ryan agrees to extend through 3/2/15 because he feels that Mother Nature will dictate field use with the weather. Tom said they won't practice with temperatures below 40 degrees because the Lacrosse sticks will crack. Tom said they will not practice in the rain. R. Williamson agreed to extend the permit through 3/2/15 on the practice field. G. Goehringer reiterated his desire to reevaluate after Christmas. The permit is extended through 3/2/15 with M. Ryan and R. Williamson voting yes and G. Goehringer voting no. A resolution will be added to tonight's Agenda. MISCELLANEOUS G. Goehringer asked R. Williamson about the quality of the second heating system at the Lodge. R. Williamson said it is working fine, no leaks and will make it through this winter. R. Williamson said the system should be replaced in the Spring or Summer of 2015. G. Goehringer discussed a problem with an adjoining neighbor, Kavouris, at Breakwater Beach. He said there are encroachments on our property (construction debris, lawn, etc.) and showed everyone a survey. This was an application that went before the ZBA in 2012. He said there is no indication at this time as to where our property starts and stops. There are also encroachments on the Town's property as well. G. Goehringer stated that we should fence our property (Captain Kidd Estates area). D. Prokop said to avoid an expense on the part of the Park District, the property owner should be required to have a surveyor outline the encroachments and then be required to remove same. G. Goehringer stated the ZBA has no control over the application. He said the Building Department has a request for the issuance of a Certificate of Occupancy and that all inspections have been completed. G. Goehringer suggested a letter be sent to the Building Department regarding this issue. L. Krauza will email D. Prokop the ZBA decision and D. Prokop will draft a letter to the property owner. PUBLIC COMMENT Tom Hoeg and Nicholas Deegan were in attendance from the public. RESOLUTIONS Resolution 2014-94 awarding bid for new oil burner at the Lodge to Kolb Mechanical Corp. was approved 2 to 1. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to approve Resolution 2014-94 2 to 1. R. Williamson abstained from voting on this matter. Resolution 2014-95 adopting revised Beach Safety Plan was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-95 Resolution 2014-96 authorizing the publishing of the Press Release in connection with Pike Street property was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-96 Resolution 2014-97 authorizing additional language for our FEMA application as prepared by FEMA State Executive Liaison was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-97 Resolution 2014-98 retaining Election Inspectors and Notary Public to work tonight's election was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-98 Resolution 2014-99 approving the Bill Register and authorizing payment of the current bills was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-99 Resolution 2014-100 authorizing the extension of the Mattituck High School Girls Lacrosse permit to 3/2/15 was approved 2 to 1. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to approve Resolution 2014-100 was approved 2 to 1. Motion by M. Ryan, seconded by G. Goehringer to go into Executive Session at 8:15 p.m. to discuss a matter pertaining to proposed acquisition, sale or lease of real property. Motion by M. Ryan, seconded by G. Goehringer to come out of Executive Session at 8:25 p.m. There being no further business to come before the meeting, motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 8:25 p.m. RESOLUTION 2014-94 RESOLUTION AWARDING BID TO KOLB MECHANICAL CORP. FOR THE NEW OIL BURNER AT THE LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District, having reviewed all bids for the new oil burner at the Lodge, hereby award the bid to Kolb Mechanical Corp., as the lowest responsible bidder in the amount of $3,885.00, subject to the approval of Legal Counsel. RESULT: ADOPTED 11/20/14 (2 to 1) AYES: M. Ryan and G. Goehringer ABSTAIN: R. Williamson RESOLUTION 2014-95 RESOLUTION ADOPTING REVISED BEACH SAFETY PLAN RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the revised Beach Safety Plan, a copy of which is attached to this resolution. RESULT: ADOPTED 11/20/14 (Unanimous) RESOLUTION 2014-96 RESOLUTION AUTHORIZING THE PUBLISHING OF THE PRESS RELEASE IN CONNECTION WITH PIKE STREET PARKING LOT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize David Prokop, Esq., Legal Counsel, to publish the attached Press Release in The Suffolk Times with respect to the consideration by the Commissioners of developing parkland or conveying said property with respect to the Pike Street parking lot property. RESULT: ADOPTED 11/20/14 (Unanimous) RESOLUTION 2014-97 RESOLUTION AUTHORIZING ADDITIONAL LANGUAGE FOR OUR FEMA APPLICATION AS PREPARED BY FEMA STATE EXECUTIVE LIAISON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the insertion of additional language for the Park District's FEMA Application as prepared by FEMA State Executive Liaison Thomas Aloi based upon the Commissioners' meeting with FEMA on November 7, 2014. RESULT: ADOPTED 11/20/14 (Unanimous) RESOLUTION 2014-98 RESOLUTION RETAINING ELECTION INSPECTORS AND NOTARY PUBLIC TO WORK THE ELECTION ON 11/20/14 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain Diane Cotugno, Christine Elliott and Theresa Kuhn as Election Inspectors at an hourly rate of $12.00 and hereby further retain Patricia Clark as Notary Public at an hourly rate of $15.00 to work the election on 11/20/14. RESULT: ADOPTED 11/20/14 (Unanimous) RESOLUTION 2014-99 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the November 20, 2014 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 11/20/14 (Unanimous) RESOLUTION 2014-100 RESOLUTION AUTHORIZING EXTENSION OF MHS GIRLS LACROSSE PERMIT TO 3/2/15 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the extension of the MHS Girls Lacrosse permit to March 2, 2015, on field 1A, otherwise known as the practice field. RESULT: ADOPTED 11/20/14 (2 to 1) AYES: M. Ryan and R. Williamson NAYES: G. Goehringer �2eso (o, zOn aD t q ?� Beach Safety Plan Mattituck Park District Mattituck Park District P.O. Box 1413 11280 Peconic Bay Blvd Mattituck, NY 11952-1413 Organization and Management Commissioners: Gerard Goehringer, Russell Williamson, Michael Ryan Facility Supervisor Michael Ryan Lifeguard Manager: Nancy Hartmann Maintenance Staff: Ed Grohoski, Tim Pumillo, Dave Reeve Lifeguards: Supervising Lifeguard/Lifeguards (Seasonal) Job Duties and Descriptions --General Commissioners: A. Supervises all recreational facilities within the municipality with the assistance of the Facility Supervisor. Supervise interviews and hires all personnel. B. Makes periodic inspection of the Park facilities C. Responsible for budget and direction of Park District operations Facility Supervisor: A. Directs and supervises all personnel in the maintenance and operation of the Park District. B. Co-ordinates equipment and crews. C. Inventories, purchases and makes requests for Park facilities. Lifeguard Manager: Under the direction of the Facility Supervisor, the lifeguard manager supervises the operation of aquatic activities at the beach. This includes: A. Scheduling work hours, breaks, rotation of guards and posting of schedules. B. Logs and coordinates fitness training, weekly drills and certification requirements. C. Responsible for the condition and placement of lifesaving equipment. D. Designating and scheduling flagged swim area use. E. Assisting Facility Supervisor in development of emergency plan. F. Maintain logbook of incidents and reporting them to Facility Supervisor immediately. Supervising lifeguard/lifeguards: Under the supervision of the Lifeguard Manager A. Guards the beach assigned B. Enforces rules and regulations C. Participates in fitness training D. Maintains daily log & written reports of incidents E. Keeps flagged and/or roped areas free of debris Maintenance Staff: Under the supervision of the Facility Supervisor maintains the facilities in a clean and safe condition. Daily routine as follows: A. Throughout the day periodically checks bathroom for safety conditions B. Repairs any deficiencies reported by the lifeguard staff. If repairs cannot be immediately done, appropriate areas are marked and closed until repairs are made. Lifeguard Duties: Performs the following daily: A. Prior to opening each day the sand area is to be raked to smooth holes and remove debris. B. Check flags and/or float lines and buoys. Concrete blocks with eye bolts anchoring lines are to be outside swim area. C. The bottom shall be checked prior to use using masks, fins and snorkel for any debris such as branches, glass, etc. and removed. Any sudden changes in depth or potholes which develop are to be eliminated if possible or marked with buoys. D. All lifesaving equipment is to be inspected at the end of each day. Any defects are to be reported to the lifeguard manager for immediate repair or replacement. Waterfront Supervision: Enforcement of Rules and Regulations Swimming is prohibited when the beach is closed and in areas not part of the designated beach. This information is posted on signs along with the hours of operation. When a rule is broken: A. Lifeguard contacts the person breaking the rule by one short blast from his/her whistle and points to the offender. B. Explains what rule has been broken. Same Person(s) break same rule again A. Contact person again B. Explain again what rule is being broken Same person(s) continue to break same rule again: A. Call the facility manager. B. Explain the situation to the facility manager C. Facility manager to take action in the best interest of patrons and/or Park District. 2 The following rules are to be posted A. No "horseplay" in the water B. No glass allowed in the beach area C. Patrons are not allowed to use whistles or air homs near the beach area D. Children under 12 must be accompanied by an adult when in the water E. Boating, water skiing, jet skiing, surfboarding or surf sailing are prohibited in the swimming area. F. No motorized vehicles permitted on the beach except for official vehicles and Park equipment. Capacity of swim area: The capacity of the swim area is based on the flagged and/or lined buoy area divide by 5 square feet per person and not to exceed 250 people. Conditions that require Clearing of the water and/or Closing of the Beaches: A. Thunderstorms. At the first sign of a thunderstorm the water and beach area are to be closed and a BEACH CLOSED sign to be posted. B. Heavy rain and/or hail C. Fog. If the swim area is not completely visible the beach will be closed to swimming. D. Excessive turbidity. After storms, the clarity of the water must have a visibility of at least two (2) feet. If not, No Swimming be allowed and posted. Supervision and Coverage: The lifeguard manager projects the number of guards needs based on anticipated bather load. Holidays and exceptionally warm weather resulting in increased attendance. A. One lifeguard chair is provided in the mid -point of the flagged and/or buoy lined area on the beach 5 feet above and not to exceed 10 feet from the waters edge. Each lifeguard will be equipped with a rescue buoy attached with 6 feet of rope and a whistle. Each chair will be equipped with a 25 person First Aid Kit (fully stocked), a 6 foot floating device. And a 6 foot rescue board. B. During heavy use a roving guard will be on shore. C. Seated guards will be provided a 15 minute break each hour. During this time he/she will perform the roving guard duties. D. Each guard will scan back and forth over their area of coverage which is designated by flags and/or buoy lined area. This must be done slow enough to see what each swimmer is doing. If a swimmer goes underwater the guard must watch until the swimmer surfaces prior to continuing scanning. E. The guards must not engage in activities that interfere with supervision of the bathing area. Eating is not allowed on duty. Emergency Plan: Communication System: 3 Whistle A. 1 short blast — To get the attention of the swimmer B. 2 short blasts — To get the attention of another lifeguard. C. 3 short — Emergency. Lifeguard leaving station D. 1 long blast — To clear the water Air Horn 1 long blast — Emergency. Facility manager or other staff to report to beach area quickly. Emergency Procedure Notification: A. Lifeguard(s) will have a cellular phone at location to contact Police- Fire Rescue - Ambulance. B. Each will know his/her location and will instruct the dispatcher of that location. Type of incident: drowning, cardiac arrest, severe bleeding, etc. Required assistance: Police, Fire- Rescue, Ambulance. Direction to emergency area. Stay on line until dispatcher confirms. Flow Chart: Situation Awareness Victim Recognition Lifeguard Reaction Lifeguard enters water NO YES Contacts Victim Drowning, etc. Victim to Safety Calls second lifeguard for assistance Victim OK Clears Water Lifeguard returns to duty Rescued to Shore First Aid Applied EMS Takeover Chain of Command Transport to Hospital Witnesses Interviewed Family Notified Reports Completed Critique Department of Health Notified Facility Manager or MPD Commissioner Notified Search Procedures: If a victim is reported missing in the water or become submerged, search procedures shall be immediately initiated. A. Upon receiving a report of a missing person(s), a description of the individual(s) and a last location is to be determined. B. A designated person is to be assigned to stay with the individual(s) reporting the missing person. C. Emergency (Police, Fire -Rescue) to be activated by second Lifeguard or Staff. D. Notify Facility Supervisor. E. Clear water of patrons(If water incident). F. Facility Supervisor to coordinate all staff personnel in land search. 4 Shallow Water Search A. Begin in area where victim was presumed lost. B. Link arms together and wade in a line across the search area in a designated pattern. The feet should gently sweep across the bottom with each step. Restricted to four (4) foot depths or less. Deep Water Search A. Searchers line up in a straight line no more than arms length apaprt. B. On command, they surface dive to bottom and swim forward a specified number of strokes. C. Searcher's hands touch the bottom then sweep outward from the inwards towards their bodies. D. After completing the specified number of strokes, the searchers should swim straight up. E. They should then back up approximately six (6) feet, reform their line and repeat their sequence. Care must be taken that all divers are accounted for at the end of each sequence. Log Books- Reports A written report is to be completed by the lifeguard immediately following the incident. Times, actions by individuals, witness statements and equipment used to be specified. All incidents are to be logged in the book and the incident report sheets filed to the Lifeguard Manager for review and turned over to the Facility Supervisor for proper filing and reporting. Emergency and Suffolk County Phone Numbers: A. Suffolk County Dept. Division of Environmental Quality - (631) 852-5760 B. Suffolk County prerecorded Beach Hotline of closures and advisories - (631) 852-5822 These items must be reported to the Health Department within 24 Hours: A. Result in Death B. Require Resuscitation C. Require referral to Hospital D. Bather illness associated with water quality Epileptic Seizures A. Any person suffering from an apparent seizure in the water and who submerges should be transported to a Medical Facility regardless of apparent recovery. B. A person suffering from an apparent seizure should not be allowed in the water again for the remainder of the day. Drills and Training The Lifeguard Manager will schedule weekly drills and training activities. This will include: communication systems. Rotation systems, guard awareness, use of rescue equipment, physical conditioning, first aid certification (including CPR ), practice and simulated emergencies. MATTITUCK PARK DISTRICT P.O Box 1413 •11280 Peconic Bay Blvd. Mattituck, New York 11952 PhlFx: (831) 298-9103, Email: mattparkdist@optonline.net NEWS RELEASE FOR IMMEDIATE RELEASE November 21, 2014 Contact: David B. Prokop, Esq. (631) 821-1314 Mattituck, New York - The Mattituck Park District was formed for the residents of Mattituck as a park district in 1941 by a legislative act of New York State with the purpose of acquiring lands and constructing park improvements. The Mattituck Park District is the owner of the parking lot on the south side of Pike Street behind the U.S. Post Office and certain other merchants on the east side of Love Lane. The parking lot also adjoins certain property owners on the north side of the main road (Route 25). This parcel was acquired in 1948 pursuant to a special Park District referendum that approved the expenditure of $2,500 for its acquisition and the sum of $1,000 for the development of a park. The legislation that created the Park District and New York State law require that the Park District either develop a park on this parcel or divest itself of the parcel. The Park District recognizes the value that the parcel provides for parking in the Mattituck business district and has been in discussions with the Town of Southold to determine if the town can secure funding to purchase the parcel and maintain the lot for municipal parking. The next meeting of the Park District is on December 16, 2014 at 6:00 p.m. at Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York. For more information contact: David B. Prokop, Esq. at (631) 821-1314. Mattituck Park District Balance Sheet 11/20/2014 A.909 Fund Balance Total Liabilities plus Fund Balance Balance 22,951.73 527,773.25 350.00 551, 074.98 Balance 212.06 0.00 0.00 212.06 550,862.92 551,074.98 Assets Account Account Name A.200 Cash A.201 Cash in Time A.210 Petty Cash Total Assets Liabilities Account Account Name A.021 NYS Tax Payable A.022 Federal Tax Payable A.026 FICA Tax Payable Total Liabilities A.909 Fund Balance Total Liabilities plus Fund Balance Balance 22,951.73 527,773.25 350.00 551, 074.98 Balance 212.06 0.00 0.00 212.06 550,862.92 551,074.98 Check No. Payee 24585 ADVANCE AUTO 24586 BP 24587 CALL A HEAD 24588 CALL A HEAD 24618 CALL A HEAD 24619 CALL A HEAD 24589 GLATFELTER 23590 GNS MERMAID 24591 HARRY GOLDMAN 24592 HARRY GOLDMAN 24593 HARRY GOLDMAN 23594 HEALTH REPUBLIC 24595 HEALTH REPUBLIC 24596 HOME DEPOT 24597 LAUREL STONE 24598 LOU'S SERVICE 24617 LYDIA TORTORA 24620 SHELLEY MADDALONI 24599 MATTITUCK SANITATIO 24600 MATTITUCK SANITATIO 24601 MATTITUCK SANITATIO 24602 MATTITUCK PLUMBING 24603 NATIONAL GRID 24604 NORTHEASTERN EQ 24605 CABLEVISION 24606 ORLOWSKI HARDWARE 24608 PSEG 24607 DAVE PROKOP 24622 SCHWING 24610 SOLID WASTE 24609 SOUND SHORE IRRIGA" 24611 STAPLES 24612 STORR TRACTOR 24621 ANDREW STYPE REALI 24613 SUFFOLK TIMES 24614 VERIZON 24615 ZAZESKI, DAVE 24616 VERIZON WIRELESS TOTAL: BILL REGISTER NOVEMBER 2014 Date Amount 11/20/2014 $189.41 11/20/2014 $490.33 11/20/2014 $49.00 11/20/2014 $49.00 11/20/2014 $98.00 11/20/2014 $49.00 11/20/2014 $18.30 11/20/2014 $1,298.00 11/20/2014 $175.00 11/20/2014 $40.00 11/20/2014 $55.00 11/20/2014 $2,122.89 NOVEMBER 11/20/2014 $2,122.89 DECEMBER 11/20/2014 $97.72 11/20/2014 $58.00 11/20/2014 $83.82 11/20/2014 $29.32 INK CARTIDGE 11/20/2014 $114.67 FILE CABINET 11/20/2014 $259.00 11/20/2014 $95.04 11/20/2014 $95.04 11/20/2014 $295.00 11/20/2014 $53.73 11/20/2014 $1,519.83 11/20/2014 $154.85 11/20/2014 $391.41 11/20/2014 $644.59 11/20/2014 $822.50 11/20/2014 $41.64 11/20/2014 $10.80 11/20/2014 $245.00 11/20/2014 $128.85 11/20/2014 $53.68 11/20/2014 $350.00 APPRAISAL 11/20/2014 $87.76 11/20/2014 $32.28 11/20/2014 $45.00 11/20/2014 $164.53 $12,630.88 pate•1:45PM 014 Time: 6:45 PMattituck Park District P.O. Box 1413 Matdtuck, New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 404,860.00 0.00 404,859.80 0.20 A.1090 Interest -Real Prop. Tax 0.00 0.00 0.00 0.00 A.2401 Interest & Earnings 2,091.00 0.00 1,408.65 682.35 A.2440 Concession Rental 400.00 0.00 316.40 83.60 A.2590 Beach Permits 10,160.00 0.00 22,095.00 -11,935.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 130.00 -130.00 A.2655 Ramp Keys 100.00 0.00 80.00 20.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 0.00 100.00 A.2705 Gifts & Donations. 650.00 0.00 975.00 -325.00 A.2771 Other Revenues 19,185.00 1,100.00 28,927.50 -9,742.50 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg. Man. Aid 1,649.00 0.00 0.00 1,649.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 A.1980 Total Revenues 520,225.00 1,100.00 458,792.35 61,432.65 Page no. 1 Expenditures 149,025.00 13,153.94 139,546.21 9,478.79 Parking Attendants A.5650.12 Parking Attend., Hourly 19,000.00 168.00 14,339.52 4,660.48 A.7180.12 Total Parking Attendants 19,000.00 168.00 14,339.52 4,660.48 Parks 30,400.00 0.00 26,906.44 3,493.56 A.7110.12 Parks, Part -Time Hourly 48,500.00 308.60 21,187.25 27,312.75 A.7111.12 Parks, Full-time Hourly 59,000.00 3,216.00 59,304.90 -304.90 A.7112.12 Parks, Office 30,000.00 1,348.00 27,050.25 2,949.75 A.9060.8 Total Parks Personnel 137,500.00 4,872.60 107,542.40 29,957.60 Capital Outlay 29,000.00 129.78 25,630.67 3,369.33 A.7110.242 Site Improvements 123,600.00 41.64 16,077.71 107,522.29 A.7110.243 Equipment 29,000.00 53.68 640.53 28,359.47 Total Capital Outlay 152,600.00 95.32 16,718.24 135,881.76 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies & Materials 36,000.00 4,871.69 43,139.66 -7,139.66 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 351.66 3,485.41 414.59 A.7110.422 Electric 10,000.00 644.59 8,709.38 1,290.62 A.7110.423 Water 500.00 0.00 338.55 161.45 A.7110.424 Natural Gas 5,000.00 53.73 4,405.85 594.15 A.7110.431 Insurance 25,000.00 4,264.08 35,739.17 -10,739.17 A.7110.442 Site Maint/Facility Rprs 25,000.00 1,254.08 16,552.40 8,447.60 A.7110.443 Equipment Repairs 6,000.00 273.23 5,580.98 419.02 A.7110.451 Legal Council 10,000.00 822.50 9,047.50 952.50 A.7110.452 Secretary 6,400.00 240.38 5,288.36 1,111.64 A.7110.453 Treasurer 7,400.00 280.00 6,160.00 1,240.00 A.7110.454 Election Tellers 300.00 0.00 88.00 212.00 A.7110.455 Auditing Services 12,000.00 0.00 0.00 12,000.00 A.7110.461 Postage 550:00 98.00 540.95 9.05 A.7110.462 Permits 475.00 0.00 470.00 5.00 Page no. 1 Total Contractual Expense 149,025.00 13,153.94 139,546.21 9,478.79 Beaches A.7180.11 Beach Manager 5,400.00 0.00 5,304.00 96.00 A.7180.12 Beaches, Hourly 25,000.00 0.00 21,602.44 3,397.56 Total Beaches 30,400.00 0.00 26,906.44 3,493.56 Employee Benefits A.9030.8 FICA, Employee Benefits 14,000.00 425.44 12,363.80 1,636.20 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 15,000.00 -295.66 13,266.87 1,733.13 Total Employee Benefits 29,000.00 129.78 25,630.67 3,369.33 Total Expenditures 517,525.00 18,419.64 330,683.48 186,841.52 Page no. 1 November 2014 Clerk's Report of Receipts Period Covering October 9 - November 17, 2014 Deposit ------------;---------------------------------------------------- ------------------------------- Other Revenue ---- - --------------------------- -------- Picnic Comm Total Beach Ramp Federal woncessio Date ;Group/Payee Description -------- ------------------------------- ------------------------------------- ----------- ------- Dates Booked Lodge ----------------------------------------------------------- ------------------- - Area ------------ ------- ---------------- Room --------------- ---------------------- ----------------------------------------- Other Other Rev. - - ------------------------------------------------------------ Permits - --------- T -------------- T ----------------- Keys !Donations': Aid Rental ----------------- --------------- ----------------- January Report --------- -- ------------ ;February Report ---------------------------------------------------------------- --------- ------------------------ --------------------------------- 950.00 ------------- ------ ------------- -------------- ----------- ----------- : -------------- 2,055.00 3,005.00 ----------- ----------- - ---------- ----------- ----------------- i ---------------- --------------- ----------------- :March Report ------------- --------------------------------- -------------------- ---------------------------------- 1,560.00 ---------------- ------------- ------- ----------------------------------------- ---------------------- -------------------------- I ---------------- 1,560.00 --- -------- ----------------- ---------------- 25,00 ---------------- --------------- --------------- - :April Report ------------------- --------------------------- T ------------------------------------- I $ 1,475.00 1 ------------------------ ------ -------------------------- ---------------------- 800.00 ----------------------- L ------------------- 660-00: $ ----- : -------------------------- 1,460.00 --------------------------------- 950.001 ----------- ----------------- --------------- ----------------- May Report $ 1,525.00 $ 550.001 1,200.00 45.001$ 3,320.00 66.40 ;June Report ------------- ------------------------------------------------------- ------------------------------------------------------------------ $ 1,250.00 --------------- --------- $ 650.00 ----------- $ 1,300.00 $ --------------- ------------- 465.00 $ _ ------ --------------------------- 3,665.00 $ 4,800.00 ----------------- ---------- 40.00: 250.00 ---------------- ----------------- --------------- ------ ---------- :July Report -------------- ------------------------- ----------- ------------------ ---------- $ 800.00 i --------- -------- _1 ---------------------- ----------------------- $ 550.00::$ 800.00 1 $ ---------------------- 1,387.50 $ ......... ------------------- 3,537.50 --- $ 7,140.00 ---------------------- I ---- 20.00: ---------------- ------------ T ------------ -------------------- August Report $ 2,315.00:1$ $ 1,450.00 $ 3,765.00 $ 6,770.00 20.001 ---------- ------- -------------------------------------------- ---------- ---------------- -------------------- ------------------ --------- ------------------------- ----------------------- --------- ------------- : --------_------------ ------ ------ ---- ---------------- --------------- ---------- --- ------------------------- ::September Report $ 640.00 $ 400.00 $ 800.00 $ 555.00::$ 2,395.00 $ 3,385.00 -------------- - ---------- ----------- -------------- ---------------------- --------------- ---------------------- ------------- ------ ------------------ ---------------- ----------- ------------------------- ----- ------------------- ----- -------- - j - --------- ------------- ----------------- --------------------------------- October Report ----------------- ----------------------------------- --------------- I --------------------------------- -- 1 $ 1,825.00 ------------------- -------- $ 100.00 $1,050.00 $ 20.00 1$ 2,995.00 $ $ $ $ $ $ 22,095.00 1 80.00 975.00 316.40 ;Totals previously reported -------------- ------- --------------------- ------------ - ---------- ------ - -------------- --------- 1 12,340.00 1 2,250.00 7,400.00 5,187.50 27,177.50 ---------------- - ------------ --------------- ------------ ------------ ---------------- - ------------------ -------------------- - ---------------- ------------ ----------------------- --------------- ------------ ------- ---------- ---------------- --- --------------------------- ----------------- November Report 10/14/14 Nicole Webb -Love Lane Kitchen:: Usage Fee ------------------------------------------------------- T ------------------------------------- 10/19/14 ------------------------------ ------------------------- ---------------------- 400.00 ---------------- I --------------------------- ---------------------------- -------------------------- ----------------------------------------------- ------------------ 10/28/14:: Michael & Doreen Huey Usage Fee 11/8/14 250.00 Boy Scouts Ame. Troop 414 11/11/14: Usage Fee 2t6,7 & 8 -2015 700.00 1 --------------------------------------- ------------------------------------- ---------------------------------------------- ---------- ---------------- ------- --------------- ---------------- --------- ---------------- --------------------------- ----------- ----------------- --------------- ----------------- 11 /17/14:: Suzanne Auer Usage Fee ------------------ -------------------------------------- - --- --------------------- ----------- ---------------------- -------------------------------------------------------- ------------ ----------- ------------------------ ------------------------------ -------- --------- ------------------- 11/27/14 ----------------------- -------------------- : -- ----------------------------- - ------------------------- ----------------------- -------- --------------------- --------- ----------- ---------------------- --------- ------------ 400.00 ---------- ------------------------------------ ---------------------- I ------------- --------------------- -------------------------- ---------------- ------------- -------------------- — ---------------------- ------ ------ -- --------------------------- --------------------------- -------------------------- --------- ---------------- ----------------- --------------- ----------------- ---------------- ------------- --------------- ----------------- ------ j ----------- --------------- ----------------- NOVEMBER RECEIPTS$ 700.00 1 1,050.00 1 1,750.00 YEAR TO DATE 13,040.00 2,250.00 8,450.00 5,187.50 28,927.50 22,095.00 80.00 975.00 ::$ 316.40 October 2014 Report Aldrich 1. Cutting grass, and weed whacking. 2. Cleaned outside around building, and dumpster. 3. Spread top soil on field, and over seeded. 4. Sprinkler system has been winterized. 5. Painted concrete car stops. 6. Emptying garbage bins. 7. Started to paint trim on main building. Bailey Beach Lodge 1. Cleaning, and setting up building, for rentals. 2. Cutting grass, weed whacking. 3. Shut off, and drained outside shower. 4. Cleaned, and moved tables, and chairs for wedding. 5. Water treatment equipment has been updated with new controls. Work done by G&S Mermaid water treatment. 6. Replaced bad bulbs. Veteran's 1. Cutting grass, weed whacking. 2. Weeded in font of main building. 3. Drained, and blew out outside shower, and picnic area. 4. Removed grass, and leaves from sand in playground area. 5. Picking up garbage. Yacht Club Ball field 1. Cutting grass, and weed whacking. 2. Painting backstop fence. 3. Sprinkler system has been winterized. 4. Painted building. 5. Picking up garbage. Bay Avenue 1. Cutting grass, and weed whacking. 2. Removed tree that fell on left field fence. 3. Sprinkler system has been winterized. 4. Picking up garbage. Love Lane Boat Ramp 1. Removed floating docks, and ramp. 2. Covered large summer trash can bin. 3. Removed American flag, and brought to Mattituck American Legion Post for disposal. 4. Building has been winterized. 5. Cutting grass, and weed whacking. Breakwaters 1. Bathrooms have been winterized. 2. Picking up trash. 3. Repaired gate lock. Misc. 1. Repaired battery cables on dump truck. 2. Scagg mower would not start called Northeastern Equipment for repair. Replaced bad fuel shut off solenoid, back in service. 3. Spare Toro lawn mower has been repaired, and returned from Northeastern. 4. Serviced spare Toro lawn mower. New primary, and secondary air filters, put mower deck on. 5. Removed fallen tree from Pike Street Parking lot. 6. Gray Ford pickup went in for inspection, and service. 7. Replaced primary air filter on Toro lawn mower at Veterans. RECEIVED FEB 18 Q isorold Town lerk