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Planning - 2012 Year-end Report & 2013 Goals
Planning 2012 Year End Report
A.Planning Board Applications
Applications Reviewed 79
Work Sessions 23
Public Meetings 12
Applications Received * Total: 35
*Subdivision application includes each (Subdivisions: 19)
phase: Sketch, Preliminary, Final (Site Plans: 15) (Sp. Exceptions: 1)
Applications Completed Total: 29
(Site Plans: 14) (Sp. Exceptions: 4)
(Standard Subdivisions: 4)
(Conservation Subdivisions: 2)
(Lot Line Modifications: 5)
Fees Collected Total: $95,1443
Application Fees: $39,809
Park & Playground Fees: $45,500
Administration Fees: $ 9,834
B.Coastal Consistency Assessment Reviews (LWRP):
307
C.People served
1.Planning Counter: 381
2.Requests for information and FOILs (some overlap with Counter visits):
Requests: 66 FOILS: 73
Please note: the above numbers do not count additional people served via phone calls
and e-mails.
D.Planning reviews for other boards:
1.Reviewed for Town Board: 19
2.Reviewed for ZBA: 8
E.Comprehensive Plan Update
1.Chapters completed
i.Parks & Recreation Chapter
ii.Agriculture Chapter
iii.Housing Chapter
iv.Human Services Chapter
v.Land Preservation Chapter
2.Drafted the Natural Resources & Environmental Protection Chapter
Planning 2012 Year-end Report & 2013 Goals
F.Other projects & accomplishments
1.The two provisional planner trainees passed their civil service test and received their
appointments.
2.
to be implemented in 2013
3.Drafted new zoning for Plum Island together with the Town Attorney
4.Participated in the drafting of the Affordable Apartment Development RFP
5.Performed a rapid assessment of storm flooding after Hurricane Sandy on the
ground comparison to FEMA FIRM maps.
6.New Town Website
i.Participated in web site committee to develop new website.
ii.Re-designed Planning website to be more user-friendly
G.Projects with Grant Funding
1.Stormwater watershed project EPF grant written & awarded for $67,909
2.Hamlet Study Implementation I Grant Project (LWRP/NYSEPF)
Submitted vouchers for reimbursement for work completed on the Mattituck
Corridor Study and Economic Chapter.
Reimbursed $138,126
3.Hamlet Study Implementation II Grant Project (LWRP/NYSEPF)
Submitted voucher for work completed on the Comprehensive Plan Update for
$40,635.
4.Goldsmith Inlet Watershed Restoration Grant Project
Town Board approved Inter-municipal Agreement between Suffolk County and
the Town on December 20, 2011 providing $85,666.00 to project.
Submitted voucher to Suffolk County for $31,693.00
5.Stormwater Management Phase II Grant Project
Amended budget to shift money to contractual services.
6.Impaired Waterbody & Subwatershed Management Plans Grant Project
Project on hold while issues with the subcontractor are worked out.
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Planning 2012 Year-end Report & 2013 Goals
7.Stormwater Management Town Code Revisions Grant Project
Amended contract to include a public education campaign about Chapter 236
Stormwater Management (includes $9,855 for production of brochures and
posters).
8.Hashamomuck Pond Watershed Management Plan Implementation Grant Project
Completed two stormwater pollution prevention projects at Laurel Ave. & Long
Creek Dr.
9.Planning and Development of Southold Town Code Revisions (LWRP/NYSEPF)
Amended the Local Waterfront Revitalization Program document.
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Planning 2012 Year-end Report & 2013 Goals
Planning Goals & Priorities for 2013
1.Current Planning Board Applications
Continue to find ways to increase the efficient processing of applications
Devise standardized policies for following up on expired or languishing applications
2.Comprehensive Plan Update complete the remaining chapters:
Natural Resources & Environmental Protection
Infrastructure/Transportation
Land Use
Disaster/Emergency Planning
3.Complete Plum Island zoning
4.Continue to work with the Economic Development Committee to create a How-to Guide for
businesses in Southold
5.Source training opportunities on Hazard Mitigation Planning and work to integrate additional
tools in planning decisions
6.Hamlet Study Implementation I Grant Project (LWRP/NYSEPF)
($395,247 remaining in budget)
Amend work plan and budget to shift a portion of the funding to Hazard Mitigation
Planning
Identify action items the remainder of the grant could fund in the updated Comprehensive
Plan.
7.Hamlet Study Implementation II Grant Project (LWRP/NYSEPF)
($55,858 remaining in budget)
Submit a second voucher to collect more funds from this grant for work done on the
Comprehensive Plan Update
8.Goldsmith Inlet Watershed Restoration Grant Project
($222,882 remaining in budget)
st
Submit 1 voucher
Continue to manage & implement Tidal Prism Study
Continue to manage & implement source tracking analysis
Continue permitting debris & phragmites removal projects.
Continue to manage and implement Bathymetric Study
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Planning 2012 Year-end Report & 2013 Goals
Modify budget of grant
Suffolk County Intermunicipal Agreement Funding remaining = $53,972.80
9.Stormwater Management Phase II
(
$160,000 remaining in budget)
Identify stormwater retrofit project for RFP design and construction.
Submit 1st voucher
10.Grant Project
Stormwater Management Town Code Revisions
($40,037 remaining in budget)
Produce brochures & posters for public education regarding stormwater pollution
prevention
nd
Submit 2 voucher for $29,482 reimbursement to the Town
11.Impaired Waterbody & Subwatershed Management Plans Grant Project
Work with subcontractor to determine next steps
12.Hashamomuck Pond Watershed Management Plan Implementation Grant Project
Work with Town Engineer to develop RFP for construction of best-management
practices
Meet with NYS DEC to request that their funding ($196,000) be moved to priority
projects.
st
Submit 1 voucher
13.Planning and Development of Southold Town Code Revisions (LWRP/NYSEPF)
Request time extension for code revisions expected following adoption of
Comprehensive Plan Update.
th
Submit 5 voucher
14.Design and implement in-house Planning Board training sessions for 2013
15.Schedule additional Fishers Island visits to review any open applications, and conduct
planning-related meetings, including Comprehensive Plan public input meetings.
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