HomeMy WebLinkAbout01/2015Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Fax (631) 765-9064
Telephone (631) 765-1809
TO: Elizabeth Neville, Town Clerk (for Distribution to Supervisor Russell and
Town Board Members)
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RE: COMBINED MONTHLY DEPARTMENT HEAD AND NE'0_,fi
APPLICATIONS/FEES REPORT for: January 2,015 1
DATE: February 5, 2015
1. Requires Immediate Attention: Nothing at this time
H. Board and Office Policies, Practices, and Activities:
ZBA Policy and Practices Documents
At our January Organizational Meeting, the Board of Appeals updated and
unanimously re -adopted our three policy documents: The ZBA Code of Conduct,
ZBA Guidelines to Open Meetings Law and Ethical Issues, and ZBA Procedural
Guidelines. These documents were revised based upon current case law and changes
to the Town Code. Originally, they were voluntarily developed, as permitted by
Town Code Section 280-148, to supplement and further clarify the responsibilities
and ethical standards proscribed for Zoning Boards by the Town of Southold and
New York State and to explicate the responsibilities and operating procedures of
Board Members, the Board Chair, and the ZBA Assistant.
Coordination of Tent Permits and Special Event Permits
To insure that applicants for Tent Permits are reviewed by the Office of the ZBA to
determine if they also need a Special Event Pen -nit prior to the issuance of same, Fire
Marshall Fisher worked with the ZBA Chairperson and Board Assistant to
incorporate a line on the application form to the Building Department for a Tent
Permit as follows:
ZBA Special Event Permit Required? .—Yes – Permit No
111. Fin ancia I/Budget/Personn el Issues:
Full 'Time 'Clerk. Typist Position:
In January, the ZBA's part time Senior Clerk Typist Elizabeth Sakarellos joined the
office staff as a full time Clerk Typist.
Increase in Fees and Number of Applications
In 2014 the Office staff processed 162 applications to the Board of Appeals and 42
applications for Special Event Permits (up from 103 applications and 16 Special
Event permits in 2013). Fees collected in 2014 totaled $108,250 (up from $82,250 in
20 13).
IV. Activities of the Board/Accomplishments:
Regular Meeting: Date: 01/08/15 Call to Order: 8:38 AM Adjourned: 2:43 PM
Public Hearin s: Total: 9,
Number of new applications heard: 7
Number of carryovers from previous hearings: 2
Number closed reserving decision to later date: 4
Number closed subject to receipt of additional information: 0
Number adjourned to another date: 5
Number adjourned w/o a date: 0
Number of Resolutions passed: 15
Number of decisions made: 2
Number of Site Inspections made by Board members: 9x5 = 45
Next Regular Meeting: 02/05/15
Special McoiM Date: 01/22/15 Call to Order: 5:03 PM Adjourned: 6:50 PM
Number of draft findings discussed: 7
Number of decisions made: 7
Number of Resolutions passed: 13
Meetings attended/initiated by ZBA ChaiEperson/Department Head
0 01 /07 - Planning Director Lanza, Principal Planner Terry, Site Planner
Cummings, ZBA Assistant Toth and ZBA Chairperson re- specific
application before Planning and Zoning
0 01/07- Town Engineer Richter re: various applications before the Board
a 01/07- ATA Kiely apd ZBA Assist. Toth rc: concurrent jurisdiction of Trustees
and ZBA
0 01/09- Planning Director Lanza re: specific application before Planning and
Zoning
* 01/14- ZBA staff Meeting with Chairperson
0 01/20- ATA Kiely re: various applications before the Board
a 01 /21 - Leadership Academy Meeting
01/21- Chief Building Inspector Verity re: conditions on a prior ZBA decision
0 01/22- ATA Kiely, ATA Hulse, Trustee Bredeineyer, Trustee King, ZBA
Chair re. bulkhead setbacks in Chapters 275 and 280 of the Town Code
a 01/29- Building Department re: de minimus request to the ZBA
0 01/29- Code Committee re: proposed Historic Preservation District
0 01/30- Trustee Bredemeyer re: specific application before ZBA and Trustees
V. Staff Activities
Number of people assisted at the counter: 51 flours spent assisting: 9 hrs. 50 min.
(Assistance includes filling out new applications, mailings and postings, providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Number of F.O.I.L. requests processed by__staff: 4
Meetings Attended by ZBA Assistant Vicki Toth:
0 01/07 —Town Engineer, ZBA Chairperson, ZBA Assist. Toth re: various
applications before the Board
0 01/07 - ATA Kiely, ZBA Chairperson, and ZBA Assist. Toth re: concurrent
jurisdiction of Trustees and ZBA in Chapters 275 and 280 of the
Town Code
0 01 /14 — Individual and Full Staff Meetings with ZBA Chairperson. re:
Preliminary Annual Employee Performance Appraisal
Total Applications Received for the month of January 2015..., 12
Special Event Applications for the month of January 2015:
Total Fees Collected in January2015:
,Resppectfully Sub led,
Leslie Kanes Weisman,
Chairpersoii/Department Head