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HomeMy WebLinkAboutChipping MachineJUNE 19, 1984 R w SUPERVISOR MURPHY: If you would like to, we may turn it down. COUNCILMAN TOWNSEND: 1 don't understand it. 19. Moved by Councilman Schondebare, seconded by Councilwoman Cochran, it was RESOLVED that the Town Board of the Town of Southold hereby proclaims July 1, 1984 as TAXPAYERS DAY IN THE TOWN OF SOUTHOLD. COUNCILMAN TOWNSEND: We're all taxpayers. COUNCILWOMAN COCHRAN: Every day is taxpayers day. COUNCILMAN STOUTENBURGH: Every day is, this is ridiculous. Somebody's got something going, I don't know. COUNCILMAN SCHONDEBARE: Is there a second on this so we can discuss it? SUPERVISOR MURPHY: Anyone like to second it? COUNCILWOMAN COCHRAN: I'll second it for discussion. COUNCILMAN STOUTENBURGH: I'd just let it die without a second. COUNCILMAN SCHONDEBARE: Tax Action by Senior Citizens Inc., a non-profit, non-partisan is sponsoring Suffolk Taxpayers on Parade. And they sent us a letter and they feel at last a day to recognize the taxpayers. So they've asked us to set aside a day that taxpayers of the towns could be recognized. They're going to try to have a parade in Riverhead. COUNCILMAN STOUTENBURGH: Asking for advertisers, too, on the back, $20.00 and $30.00 apiece. COUNCILWOMAN COCHRAN: I would like to believe the Southold Town Board considers the taxpayer every day. SUPERVISOR MURPHY: Any other questions on this resolution? (No response.) J�=� 19. -Vote of the Town Board: Ayes: Councilman Schondebare, Justice Edwards, I'� Supervisor Murphy. Noes: Councilwoman Cochran, Councilman Stouteriburgh, Councilman Townsend. This resolution was declared LOST. SUPERVISOR MURPHY; Number 20 is an emergency resolution to replace a machine at the landfill. due to unsafe conditions. COUNCILMAN T-OWNSEND: What was this thing about two months rental on the back there? -- I'm sorry, I'll offer the resolution. 0. Moved by Councilman Townsend, seconded by Councilman Schondebare, it was RESOLVED that the Town Board of the Town of Southold hereby declares that an. emergency exists in the need to replace the Morbark Super Beever Chipper at the Southold Town Landfill, and therefore authorizes the trade-in of said machine for a Factory Rebuilt Super Beever S/N 120 with Cummins 504 Diesel & Clutch at a total cost to the Town of $8,665.00, plus transportation costs. SUPERVISOR MURPHY: On the question. COUNCILMAN TOWNSEND: On the back of the proposal they have a three month rental here. Have we been using the new one for three months? SUPERVISOR MURPHY: We've used the new one for almost a year, Jim? Eight, nine. months? The one we have now. COMMUNITY DEVELOPMENT DIRECTOR McMAHON: For almost a year. SUPERVISOR MURPHY: For almost a year, and the man is buying it back, the' firm is buying it back at the exact price we paid for it. COUNCILMAN TOWNSEND: I'm talking about three months rental, is that -- SUPERVISOR MURPHY: It's on both of them, either way you want to go. COUNCILMAN TOWNSEND: We own the other one, how can we rent it? SUPERVISOR MURPHY: Wait a second. We're not renting it. Okay, what the story is, there's a serious safety hazard --- COUNCILMAN TOWNSEND: No clutch. 271 Z7 2 • JUNE 19, 1984 SUPERVISOR MURPHY: Okay, the new machine --the same machine we have, built with a clutch, would cost $51,000.00, "x" number of dollars. He's giving us back, as a trade-in of our machine, on a new machine, or a demonstrator, with less hours than ours has, and he's giving us the actual purchase price that we bought our machine for, and we are paying then for use of the machine for three months instead of a year. It's costing us $8,000-00 to own the machine for the year, basically what it is. We can buy a demonstrator with less hours than ours has for $8,000-00, approximately, or we could buy a brand new machine, a brand new machine, for the actual cost, less our trade-in, plus the $8,000.00. COUNCILMAN TOWNSEND: The three months rental is for the machine we presently have then? SUPERVISOR MURPHY: Which we've used for a year. .COUNCILMAN TOWNSEND: Okay. Why can't we just say it's an unsafe machine and give us a new one? SUPERVISOR MURPHY: Well, that's why we have an emergency resolution. Any other questions on it? COUNCILMAN STOUTENBURGH: Has anybody seen this machine? This used one? SUPERVISOR MURPHY: No. They're a very honorable firm. Want to go out to Michigan? COUNCILMAN STOUTENBURGH: No, no, I just---_ . SUPERVISOR MURPHY: It's a completely factory reconditioned machine that they're taking in, they're repainting it, redoing everything so that it will look just like a brand new machine. When they take ours back in trade-in, they will do the same thing with our machine and then sell it. COUNCILMAN TOWNSEND: Sell it to some other sucker or what? SUPERVISOR MURPHY: They probably will adapt it to a clutch. COUNCILMAN SCHONDEBARE: Put a clutch in? SUPERVISOR MURPHY: Yes. t0. -Vote of the Town Board: Ayes: Councilwoman Cochran, Councilman Schondebare, , Councilman Stoutenburgh: With reservations. Justice Edwards, Councilman Townsend; Because it was recommended early on that we, have a clutch, and that we do have a very dangerous condition there:.- Supervisor. Murphy. This resolution -was declared duly ADOPTED. SUPERVISOR MURPHY: Number 21 to approve a bond. 21. Moved by Councilwoman Cochran, seconded by Councilman Schondebare, it was RESOLVED that the Town Board of the Town of Southold hereby approves the bond in the amoutn of $9,130.00 submitted by Leon Marcus in connection with the installation of a water main in the Minor Subdivision entitled, "Leon Marcus," located at Greenport, New York. SUPERVISOR MURPHY: Any questions? COUNCILMAN TOWNSEND: Yes, where is this located? I was trying to figure it out on here. SUPERVISOR MURPHY: Where is the subdivision? COUNCILMAN SCHONDEBARE: You can't figure it out from here, this is a" bond. COUNCILMAN TOWNSEND: Well, I'll withdraw the question. SUPERVISOR MURPHY: I've no idea. COUNCILMAN TOWNSEND: It's just for the installation of a water main. thy. 1 _���'�. V�2 MORBARK INDUSTRIES, INC. `STFtlEy WINN, MICHIGAN 48896 • 517-866-2381 • TELEX 227 443 (MORBARK WINN) July 21, 1983 Town of Southold Office of the Town Clerk Town Hall - 53095 Main Road Southold, NY 11971 Dear Sir/Ms: RE: BID DEPOSIT - MORBARK SUPER BEEVER CHIPPER Your check for payment of the above equipment has been received and we appreciate your prompt response. Our bid deposit in the amount of $2,673.75 (check number 032415, dated May 20, 1983) has not been returned, to date. Please check on this and advise if there are any problems. Thank you in advance. Sincerely, MORBARK INDUSTRIES, INC. 2o"� —4 Dennis Tracy 67 - Division Sales Manager DT/gw Enclosure "With Pride In Performance" • s • TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT(WOOD CHIPPER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders," "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment(wood chipper) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one Morbark Super Beever Chipper (or Equal), all in accordance with the bid documents at the total price of Fifty three thousand, four hundred seventy five & no/1-00 ------------------- Dollars ($ 53,475.00'` ) In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ 2,673.75 ( 50 of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at Morbark Industries, Inc Winn W-1 an 48886 By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or cor- poration to submit or not to submit a bid or proposal; (d) The person signing. this bid **5o CASH DISCOUNT WILL BE ALLOWED, IF PAID WITHIN TEN (10) DAYS FROM DATE OF INVOICE. JUDITH T. TERRY TOWN CLERK REGISTRAR Or VITAL STA IIS FICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 13, 1983 Mr. Ronald Paporello, V.P. - Finance Morbark Industries, Inc. P. 0. Box 1000 Winn, Michigan 48896 Dear Mr. Paporello: Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 TELEPHONE (516) 765-1801 The Southold Town Board at a regular meeting held on June 7, 1983 accepted your bid in the amount of $53,475.00 for supplying the Town with one Morbark Super Beever Chipper, together with a spare parts kit including ten (10) spare knives and Michigan Knife Model 40" knife grinder. Enclosed herewith is the contract for the above- mentioned piece of equipment. Please execute both copies and returned the one I have indicated to me in the enclosed self-addressed stamped envelope. Very 'truly yours, Judith T. Terry Southold Town Clerk Enclosures (2) AGREEMENT made this 13th day of June , 1983, between MORBARK INDUSTRIES, INC. with its principal office and place of business at P. 0. Box 1000, Winn, Michigan 48896 hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following: One Morbark Super Beever Chipper, together with a spare parts kit including ten (10) spare knives and Michigan Knife Model 40" knifegrinder. Purchase price: Fifty-three thousand four hundred seventy-five and no/100 dollars ($53,475.00). The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this 15th day of July 1 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the 7th day of June , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The seller warrants the above described equipment against defective workman- ship and material in accordance with the provisions of paragraph 9 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the aforesaid equipment, provide qualified persons to instruct the Town employees designated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing, of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. **A PARTS BOOK WILL BE SHIPPED WITH THE UNIT. THE OPERATORS MANUAL IS NOT COMPLETED, BUT WILL BE SENT AFTER IT IS PUBLISHED. FOR SERVICE ASSISTANCE, CONTACT MORBARK'S SERVICE DEPARTMENT ON OUR TOLL FREE NUMBER, (800) 621-3540. -2- 1 The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and super- sedes any and all other agreements respecting the equipment herein described. IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. By Ronald L. Papo llo TOWN OF SOUTHOLD By A Supervisor -3- MICHIGAN STATE OF)REUVORK) COUNTY OF I SABELLA ) On the 17TH day of ss.. JUNE , 1983, before me personally came RONALD L. PAPORELLO , to me known, who, being by me duly sworn, did depose and say that he resides at 4350 CEDAR CT. MT. PLEASANT, MI 48858 ; that he is the ASST. SECRETARYof MORBARK INDUSTRIES, INC. the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. KATHLEEN MARY DROSTE Notary Public, lsabeiia County, Michigan MY Commission Expi s: u^e 27,1984 Notary Public STATE OF NEW YORK ) COUNTY OF SUFFOLK ) ss.; On the 13th day of June , 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that he is the Super- visor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public JUDITH T TERRY NOTARY PUP!, Si; of Ne. -v York Con mission Expires t,'iarch 30, J- E 0 TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUiPMENT(WOOD CHIPPER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders," "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment(wood chipper) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one Morbark Super Beever Chipper (or Equal), all in accordance with the bid documents at the total price of Fifty three thousand, four hundred seventy five & no/1-00 ------------------- Dollars ($ 53,475.00** ) In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ 2,673.75 _( 50 of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at Morbark Indus ries, Inc Winn Michi an 48896 By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or cor- poration to submit or not to submit a bid or proposal; (d) The person signing this bid **5o CASH DISCOUNT WILL BE ALLOWED, IF PAID WITHIN TEN (10) DAYS FROM DATE OF INVOICE. r or proposal certifies that tie has fully informed himself regarding the accuracy of the state- ments contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolu- tion authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. -2- x, '�o 4"/, Signature of Wdder (Ronald Paporello, V.P.-Finance) MORBARK INDUSTRIES, INC. P.O. Box 1000 Winn, MI 48896 e 0 CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON -COLLUSIVE BIDDING CERTIFI- CATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT MORBARK INDUSTRIES, INC. Name of -Corporation) be authorized to sign and submit the bid or proposal of this corporation for the furnish- ing of Landfill Equipment (wood chipper) to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non -collusion required by Section 103-d of the General Municipal Law astheact and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by Morba rk Industries, Inc. Corporation .at a meeting of the Board of Directors held on the 20th day of May 1983. Asslstant Secretar (Seal of the Corporation) .4 I dw .. +e. _ • . A MAY 313 Tom ChA IMIll dd MCI TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT(WOOD CHIPPER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders," "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment(wood chipper) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one Morbark Super Beever Chipper (or Equal) , all in accordance with the bid documents at the total price of no hid Dollars ($ no bid ) In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ no bid (5a of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at m„nicTal Mnrhinery rn.y Tnr. Box 1717 Terry Road, Smithtown New York 11787 By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or cor- poration to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the state- ments contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolu- tion authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. i ure of Bidde Jose pi atore, Jr. e President Municipal Machinery Co., Inc. -2- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the Purchase of landfill equipment (wood chipper) by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10:00 A.M. on the 27th day of May, 1983, at which, time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be open and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. Dated: MAY 12,1983. JUDITH T. TERRY 1TMy19-4251 TOWN CLERK STATE OF NEW YORK ) 1 SS: COUNTY OF SUFFOLK ) Joan. Gustayson of Greenport, in said County, being duly sworn, says that he/she is Principal Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Greenport, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for one weeks successively, commencing on the 19 h day of i'Tay 19 8 HELEN K, DE VOE NOTARY PUBLIC, State of New York No. 4707878, Suttolk Count Te"n Expires March 30, i s Principal Clerk A , e ,fit 610 --- Sworn to before me this 11th day of liay 198 3 r LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIV- EN, that sealed bids are sought and requested for the purchase of landfill equipment (wood chipper) by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10:00 A.M. on the 27th day of May, 1983, at which time and place they will be publicly opened and read a- loud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, South- old, New York. Bids must be open and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accom- panied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price condition- ed that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of the accep- tance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his hid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneysstanding to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the re- quirements of the Town, then said check shall be returned to said bidder. The—Town . Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment" and address- ed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. Dated: MAY 12, 1983 JUDITH T. TERRY TOWN CLERK 1T-5%19/83(2) COUNTY OF SUFFOLK ss: STATE OF NEW YORK Patricia Wood, being duly sworn, says that she is the Editor, of THE LONG ISLAND TRAVELER -WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Long Island Traveler -Watch- man once each week for ..................... .................weeks successively, commencing on the .................................... day f ...... ��t c•�F.................19 k 3 C Sworn to before me this ............ }......`.I .................... 1 ` r7; .............. SY day of COUNTY OF SUFFOLK ss: STATE OF NEW YORK Patricia Wood, being duly sworn, says that she is the Editor, of THE LONG ISLAND TRAVELER -WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Long Island Traveler -Watch- man once each week for ..................... .................weeks successively, commencing on the y...................... 19 83 1z ..... ................................................... Sworn to before me this ..............!................. day of .............. yvi,. `i.................... 19..8 3 CLEMFNI'.f. -'4(),,,tf'SON NOTARY PUBLIC, Skate of New York o, 52-9321725 Residing in Suffolk County Commission Expires Ma?rh 30, 1, i LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment (wood chipper) by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10:00 A.M. on the 27thday of MAY , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be open and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any s any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. Dated : MAY 12, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, MAY 19, 1983, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. COPIES TO THE FOLLOWING: The Suffolk Times The Long Island Traveler -Watchman Superintendent of Highways Dean Town Board Members Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment (wood chipper) by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10:00 A.M. on the 27thday of MAY 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be open and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any :7 • any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. Dated : MAY 12, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, MAY 19, 1983, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. COPIES TO THE FOLLOWING: The Suffolk Times The Long Island Traveler -Watchman Superintendent of Highways Dean Town Board Members Town Clerk's Bulletin Board STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 12th day of May 1983 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: - Town Clerk Bulletin Board, Town Clerk Office, Main Road, Southold, New York 11971 Notice to Bidders: One Morbark Super Beever Chipper (or equal). Landfill Equipment. - Bid Opening - 10 A.M. - May 27, 1983 - Southold Town Hall. udith T. Terry Southold Town Clerk Sworn to be before me this 12th day of May 19 83 NqL1(BETH ANN Public/ NOTARY PUBLIC, State of New York No. 52-8125850, Suffolk Coin Term Expires March 30, 19.. ,. 414 • LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment (wood chipper) by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10:00 A.M. on the 27thday of MAY , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be open and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certii-ied check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. Dated : MAY 12, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, MAY 19, 1983, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. COPIES TO THE FOLLOWING: The Suffolk Times . The Long Island Traveler -Watchman Superintendent of Highways Dean Town Board Members Town Clerk's Bulletin Board -2- ME TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT(WOOD CHIPPER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders," "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment(wood chipper) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one Morbark Super Beever Chipper (or Equal), all in accordance with the bid documents at the total price of Dollars ($ In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ ( 5% of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or cor- poration to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the state- ments contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolu- tion authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. -2- Signature of Bidder CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON -COLLUSIVE BIDDING CERTIFI- CATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT (Name of Cor—po-rat�on be authorized to sign and submit the bid or proposal of this corporation for the furnish- ing of Landfill Equipment (wood chipper) to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non -collusion required by Section 103-d of the General Municipal Law as theact and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by Corporation .at a meeting of the Board of Directors held on the day of 1983. Secretary (Seal of the Corporation) TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT 1. It is the intention of these specifications to request bids for the purchase of a Morbark Super Beever Chipper (or equal) , together with a spare parts kit including ten (10) spare knives and Michigan knife Model 40" knife grinder (or equal) . 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete new equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for a period of not less than one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall r 0 require the bidder to furnish to the Town, without cost, including transporation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guaran- tee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O.B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to perform two (2) days start-up and to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non -collusion Statement. Each bidder must execute a "Non -collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will enter into a written contract in the form attached hereto, to furnish said equipment within ten (10) days from the date of the acceptance of his bid. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. -2- c 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder with all of the require- ments, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. Dated: APRIL 19, 1983 BY ORDER OF THE SOUTHOLD TOWN BOARD -3- JUDITH T. TERRY TOWN CLERK SPECIFICATIONS FOR LANDFILL EQUIPMENT 1 MORBARK SUPER BEEVER CHIPPER (OR EQUAL) equipped as follows; Hydraulic three wheel feed system - bottom feed roll, side feed roll S swinging feed roll that pivots from the top of side feed roll. Each wheel is powered by independent circuit and driven by reduction drives. Uni-body construction Single axle suspension with dual 8.75 x 16.5, 10 ply radial tires Air Brakes E lights for highway use 52" Diameter chipper disc with staggered, split knife configuration design (10" knives) Knuckle Boom Loader (backhoe style) , 1800 rotation, reach of 8' from infeed spout, large capacity log S brush grapple Operator's cab 6 console Adjustable feed plate anvil Hydraulic powered stabilizer Pintle hitch Cummins 504 V-8, 195 HP @ 3000 RPM, Diesel Engine 2 EXTRA EQUIPMENT: Spare Parts Kit (includes ten (10) spare knives 3 IuIICHIGAN KNIFE MODEL 40" KNIFE GRINDER (OR EQUAL) equipped as follows; Spindle Motor - 1 HP TEFC 1750 RPM, 115/230 Volt, single phase 60 cycle Traveling Head - Mounted with easily maintained drive mechanism travels at a constant 45 FPM Grinding Wheel - 6 x 4 x 41 plate mounted cylinder wheel for 100% work contact Carriage Feed System - 4HP, 1750 RPM, TEFC with Browning gear reducer Knife Bar - Adjustable for various bevel angles with Acme bar Coolant System - 12 gallon capacity with fittings, hose, nozzle, settling tank & power shut-off, Including 110V coolant pump -2- THE CLM41NS V -504-C WILL CON1FORM TO BULLETIN X1338017, AND BE EQUIPPED AS FOL UMS : FW -7009 FLYWHEEL FH -7303 FLS, HOUSING DA --7809 DAMPER EM -7801 MCG )M-7823 MANIFOLD XM -7822 MANIFOLD XS -7003 900 ELBOWS IC -7818 CROSSOVER - FA -7077 0.85:1 RATIO 11.5" C2I41ER FN -2474 24" SUCKER FAN SP -7042 SPA=R WP -7017 PUMP WI -7006 INLET TH-7018 THERMOSTAT Wr'-7029 FILOM OP -7820 PAN OB -7001 DIPSTICK FO -7803 FILL BR -7805 BREATHER LF -7814 FILTER OF -8004 FILTER FR -7802 195 HP AT 3000 RPM FV -7001 12 V. VALVE FP -7035 VS GOV. TL -7050 LEVER FF -7014 FILTER HD -7075 DRIVE FS -7003 DRAIN CP -7016 DRIVE ST -7029 12 V. STARTER EE -7121 ALT M Gj EE -8079 60 AMP 12 V ALT EC -8005 SWITCH EC -8006 SWITCH SS -7003 PAINT AGREEMENT made this day of , 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following: The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. 11 This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The seller warrants the above described equipment against defective workman- ship and material in accordance with the provisions of paragraph 9 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the aforesaid equipment, provide qualified persons to instruct the Town employees designated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing, of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. -2- The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and super- sedes any and all other agreements respecting the equipment herein described. IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. By TOWN OF SOUTHOLD By Supervisor M11 STATE OF NEW YORK ) COUNTY OF ) On the day of ss.: 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK ) ss.; COUNTY OF SUFFOLK ) On the day of , 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that he is the Super- visor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public TO: Dave Anderson r. FROM: Richard I. Paulson RE: Brush DATE: January 14,. 1983 In 1980 the Department began to experiment with equipment that would chip the. brush we collect, The equipment utilized in 1980 proved to be inappropriate. The equip- ment utilized in 1981 proved appropriate and ultimately'we purchased the Morbark Model 12 for a cost ,of $54,826.30. We received the `;.equipment 'in June, 1981. All brush in 1981 was chipped ,either through the rented machine,or.through our own machine. 1981 proved to be a break-in period for the operation and maintenance of the chipper. Costs in 1981 were less than costs in 1982. We have `kept accurate records of all costs in.1982. In 1982 the Department collected 32,135 cubic yards of brush, utilized 720 hours to chip the brush, and 75 hours to haul the chips to various locations. The chipper used 1,420 gallons of fuel. In tabular form these costs _plus maintenance are as follows: Chipping: 72.0 rranhours X $8.88/hr. _ $ 6;393.60 1,420 gal. fuel X $1.10/gal = 1,562.00 Hauling Chips: 75 manhours X $8.88/hr. = 666.00 150 gal. fuel X $1._10/gal. 165.00 Maintenance: 188.8 hours X $22:00 4,153.60 Parts - 4,424.07 Outside Repair _ 307.71 TOTAL------------ $17,691.98 If the Department had continued to haul the brush to the landfill our theoretical cost would have been as follows: