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HomeMy WebLinkAboutSale of Scrap Metal & Paper4 ION Town Hall, 53095 Main Road P.O. Box 1 179 .JUDITH T. TERRY Southold, New York 11971 TOWN CLERK TELEPHONE REGISTRAR OF VITAL STATISTICS (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 1, 1987 Mr. Roy A. Schelin North Fork Sanitation Services P.O. Box 1498 Southold, New York 11971 Dear Roy: Enclosed herewith, please find photocopy of letter which 1 received . from the North Fork Bank & Trust Co, today. Your certified check no. 497 dated 11/27/81 in the amount of $200.00 issued to the Town of Southold for bid deposit on bid for removal of scrap metal and paper was in fact returned to you on December 16, 1981 (copy of your signed receipt is attached. ) According to the North Fork Bank's letter they are considering the funds from this check as abandoned. You might want to contact them regarding same. Enclosures (2) Very truly yours, el Judith T. Terry �— Southold Town Clerk NORTH FORI<j�4--- GANK The North fork Bank & Trust Co. Sutwdiary of North Fork Bancorporation, Inc. Home Office: M1a�ttit k jer VkIt'S JUN 1 W7 May 27, 1987 sauts'-duw Tftv Ce* Town of Southold Main Road Southold, NY 11971 Gentlemen: Each year all banks in New York State are required to turn over to the state all funds which are considered abandoned. This includes funds from official checks which have never been negotiated. Our records indicate that Certified Check, check number 497, issued to Town of Southold by North Fork Sanitation Service for $200.00, has never been cashed. Please contact Walter Lawrence at 516-298-8366 immediately in this matter. You may have funds coming to you. �Very� truly yours, tom' t/v 4 k� Walter R. Lawrence Assistant Vice President WRL:dam OFFICE OF TOWN CLERK TOWN OF SOUTHOLD JUDITH T. TERRY SUFFOLK COUNTY TELEPIIONI. TowN CLERIC (516) 765-1801 REGISTRAR Ol VITAL STATISTICS Southold, L. I., N. Y. 11971 December 16, 1981 Received bid deposit of $200.00 and deposit for specifications $25.00 this date. - Removal of Scrap Metal and Paper from Southold Town Landfill Site. .s z y A. Schelin North Fork Sanitation Service li AGREEMENT I j f' t THIS AGREEMENT made and entered into this day of J ec�mbe9_-, 1981, between the TOWN OF SOUTHOLD, a municipal i j corporation of the State of New York, having its principal office at Main Road, Southold, Suffolk County, New York, here- �f i inafter called the "Town", and North :Fork Sanitation Service, 1E a domestic corporation of the State of New York, having its principal office at 385 Locust Lane, Southold, i New York, party of the second part, hereinafter called the �4 i' "Contractor". }i WITNESSETH: it In consideration of the covenants and agreements herein !+ i• contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the jlabor to do all the work required for the purchase of scrap metal i� 1 and paper from the Southold Town landfill site at Cutchogue, New York, all as provided in the specifications and Notice to Bidder i therefore on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. I� In consideration of which, the Contractor shall pay to the i` Town of Southold the sum of Two Thousand six *hundred d seventy-five ,dollars ($2,675.00) in three equal installments as follows: j one-third (1/3) thereof ($891.67) on January 1, 1982; one-third (1/3) thereof ($891.67) on May 1, 1982; and one-third (1/3) thereof ($891.66) on September 1, 1982. The foregoing shall be upon the following terms and con- ditions which the parties do mutually covenant and agree, to wit: i' 1. The specifications, notice to bidders and Contractor's proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. E a lip ii 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to j labor under this Agreement. f 3. The Contractor further agrees to secure and furnish and f keep in force during the term hereof compensation and disability j insurance for the benefit of the Contractor's employees engaged i' in the work to be performed, under the provision of the Laws of the State of New York affecting the same, and this contract shall I f be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's em 1 P oyees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the i; Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the contract. 4. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all re- quired permits and/or authorizations in the performance of the } work. IN WITNESS WHEREOF, the respective parties hereto have ex- ecuted this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD By ' I (S E A L) Supervisor -2- STATE OF NEW YORK) COUNTY OF SUFFOLK) SS: i j On this /0 - day of December 1981, before me personally came WILLIAM R. PELL, III, tome known, who, being by me duly +� sworn, did depose and say that he resides at 530 Anglers Road, Greenport, New York, that he is the Supervisor of the Town of ►, Southold, the Corporation described in and which executed the I I f' foregoing instrument; that he knows the seal of said Corporation; i! that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said Corp- oration, and the he signed his name thereto by like order. Notary Public JUDITH T TERRY NOTARY PUB -IM, +;:+e of New York i 11o. 52-C3`,'963 Suffolk County�U Cor,•,m�ss�oisGxp�res tvi4rch 3G, ..3 !? STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) r On this /(p' day of December 1.981, before me personally i came Roy A. Schelin to me personally know, being by me duly sworn did depose and sa P y that he resides at 385 Locust Lane, Southold, New York, that he is the owner of North Fork Sanitation' Service, the corporation described in and which executed the above instrument, that he knows the seal of said Corporation; �i that the seal affixed to said instrument is such corporate seal; I that it was so affixed by order of the Board. of Directors of said Corporation; and that he signed his name thereto in like order. -3- Notary Publi �ry Pu �,. �a New York j No. �2 C34,9C3 C :`;oik Count COmmiss:o:: Ezp;res Paarch 30, l6? i JUDITH T. TERRY TOWN CLERK REGISTRAR Ol VITAL STATISTICS -14 Southold, L. I., N. Y. 11971 0 December 16, 1981 TELEPHONE (516) 765-1801 Received bid deposit of $200.00 and deposit for specifications $25.00 this date. - Removal of Scrap Metal and Paper from Southold Town Landfill Site. 13�6y A. Schelin North Fork Sanitation Service JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 December 9, 1981 Mr. Roy A. Schelin North Fork Sanitation Services P. O. Box 1498 Southold, New York 11971 Dear Roy: TELEPHONE (516) 765-1801 The Town Board at a regular meeting held on December 8, 1981 accepted your bid in the amount of $2,675.00 for one year for the removal of scrap metal and paper from the Southold Town Disposal Area. They elected to stay with the one year agreement due to the fact possible alternatives may be enacted at the Landfill within the next three years. Your bid deposit of $200.00 and $25.00 deposit for the specifications will be returned to you upon presentation by you,to this office, a suitable performance bond in the amount of $1,000.00, and execution of the Agreement, as well as general liability policies of insurance, naming the Town of Southold as additional insured, in the amount of $300,000.00 with respect to death or bodily injuries to any one person, $500,000.00 with respect to death or bodily injury in any one accident, and $25,000.00 property damage in respect to any one accident. The Agreement is prepared and is ready for your signature upon presentation of the above bond and proof of insurance. The first installment payment of $891.67 is due on January 1, 1982. Very truly yours, Judith T. Terry Southold Town Clerk 11 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 December 10, 1981 Mr. Robert Pfluger B. P. Wreckers 510 Yennecott Drive Southold, New York 11971 Dear Mr. Pfluger: Enclosed herewith is $25.00 refund for deposit for specifications for Sale & Removal of Scrap Paper & Metal from Town Landfill Site. The bid of North Fork Sanitation was accepted at $2,675.00 for fiscal year 1982. Very truly yours, Judith T. Terry Southold Town Clerk ' C. PROPOSAL N 1 To the Town Board of the Town of Southold, Suffolk County, New York: ii I accordance with the Notice to Bidders dated November 10, s 1981, inviting proposals for the Collection, Storage, Removal and i Purchase of all Scrap Metal and Paper deposited at the Southold i Town Landfill site located north of County Route 27, at Cutchogue, New York during the period from January 1, 1982 to December 31, �I 1982, or in the event of the acceptance of the alternate bid - January 1, 1982 to December 31, 1984, and subject to all the i. i i conditions and requirements of the specifications, the undersigned i proposes to furnish all the labor and tools, equipment and con- veyances for the said work and to fully and completely perform i ,: the same in accordance with such notice to bidders, specifications and form of contract and to the satisfaction of the Town of i Southold for the following prices: i A. Bid for one year (Fiscal Year 4$ c2, Z'Z Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1/3) on January 1, 1982. (b) One-third (1/3) on May 1, 1982. (c) One-third (1/3) on September 1, 1982. B. Alternate Bid for three years (Fiscal Year 1982, 1983 and 1984) /h�- /A/0o•ao ) which is to be paid to the Town of Southold in nine (9) equal installments as follows: (a) One -ninth (1/9) on January 1st of each year. (b) One -ninth (1/9) on May 1st of each year. (c) One -ninth (1/9) on September 1st of each year. If this proposal shall be accepted by the Town Board and the undersigned shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Page 2 - Proposal - Scrap Metal and Paper. Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($,200.00) in accordance with the i' conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids +' or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other ' person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; li (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing.the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or to reject any and all proposals. s. i' i i I 0 t • Page 3 - Proposal - Scrap Metal and Paper IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this �� day of /�«t«-.,t��. , 1981. I �E Signature' I Title`s Firm or Corporation Address / e")42� �•c�yd' ���- c u c,c �a� c��`�` r' i! j! I I i BID DEPOSITS FOR SPECIFICATIONS FOR SALE ;& REMOVAL OF SCRAP PAPER & METAL FROM TOWN LANDFILL SITE: 1. Robert Pfluger, B.P. Wreckers, 510 Yennecott Drive,Southold $25.00 cash 11/20/81 2, North Fork Sanitation Service, P,O, Box 1498, Southold, N.Y. 11971 $25,00 check # 490 11/24/81 TOWN CLERK TOWN OF SOUTHOLD Suffolk County, New York 516 - 765-1801 For Cash N? --6899 N.Y. 11971 1SRI— / ATM LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND RE- MOVAL OF SCRAP METAL AND PAPER FROM SOUTHOLD TOWN LANDFILL SITE NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the sale of scrap metal and paper by the Town of Southold according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 10:00 A.M., Friday, November 27, 1981, and will be considered public- ly at such time and place. Specifications, a proposed con- tract for the execution of the work, and forms of proposals can be examined at the Office of the Town Clerk, Southold, New York. Proposals must be made utron and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and he same may be obtained at he Uifice of the 'Town Clerk at the Town Hall, Main Road, Southold, New York, upon the payment of a fee of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be ac- companied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sura of $200.00 conditioned that if the pro- posal is accepted the success- ful bidder will enter into a contract for the work, and that he will furnish within ten days from the date of the accept- ance of the proposal suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work spec- ified. All deposits except that of a successful bidder will be promptly returned and that of successful bidder returned upon his providing the requir- ed security. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescrib- ed in the Specifications within the time limited herein, then the check deposited as afore- said and the moneys standing to the credit of the same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Metal and Paper" and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, Suffolk Coun- ty, New York. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: November 10, 1981. JUDITH T. TERRY SOUTHOLD.TOWN CLERK 1 TN12-3805 UFFOLK, 1 W YORK, ss: tayson , , , , , . , being duly Sworn, .. , is Printer and Publisher of the SUFFOLK :S, a newspaper published at Greenport, in said it the notice, of which the annexed is a printed published in the said Suffolk Weekly Times eek, for . .one .................... weeks mmencing on the ....1. ................. PmT7pr v me m:be:l�....... 19.8.1.. j ........... . .. ,�! .. � �..... ....... . HELEN K DE VOE NOTARY PUBLIC. State of New York No. 4707878, Sultolk County Term Expires March 30, l�Z3 N COUNTY OF SUFFOLK, 1 STATE OF NEW YORK, ss: T p7. Gustayson ..... , being duly Sworn, says that .. 11e .. , is Printer and Publisher of the SUFFOLK WEEKLY TIMES, a newspaper published at Greenport, in said county; and that the notice, of which the annexed is a printed copy, has been published in the said Suffolk Weekly Times once in each week, for . . ,one ..... . ........... . .. weeks successively commencing on the ....12th ................. day of IQ �.... . L ......................... Sworn to before me this . 12t .. day of . NQF.gmber...... 19. $l.. j ..........ii %.,lC:..� .Y. ........ HELEN K. DE VOE NOTARY PUBLIC, State of New York No. 4707878, Suffolk County Term Expires March 30, 143 LEGAL NOTICE NOTICE. TO BIDDERS FOR SALE AND REMOVAL OF SCRAP METAL AND PAPER FROM SOUTHOLD TOWN LANDFILL SITE NOTICE IS HEREBY GIV- EN that sealed proposals are sought and requested for the sale of scrap metal and paper by the Town of Southold according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 10:00 A.M., Friday, November 27, 1981, and will be considered publicly at such time and place. Speci- fications, a proposed contract for the execution of the work, and forms of proposals can be examined at the Office of the Town Clerk, Southold, New York. - Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Town Clerk at the Town Hall, Main Road, Southold, New York, upon the payment of a fee of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200 conditioned that if the propos- al is accepted the successful bidder will enter into a con- tract for the work, and that he will furnish within ten days from the date of the accept- ance of the proposal suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work speci- fied. All deposits except that of a successful bidder will be promptly returned and that of successful bidder returned upon his providing the re- quired security. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the _moneys standing to the credit of the same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Metal and Paper" and must be signed and sealed in envelopes plainly adressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, Suffolk Coun- ty, New York. The Town Board reserves the right to reject and/all bids or parts thereof. Dated: November 10, 1981 JUDITH T. TERRY SOUTHOLD TOWN CLERK 1T -11/12/81(4) COUNTY OF SUFFOLK ss: STATE OF NEW YORK Patricia Wood, being duly sworn, says that she is the Editor, of THE LONG ISLAND TRAVELER -WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Long Island Traveler -Watch- man once each week for ................. ......................weeks successively, commencing on the ...... �.�:...................... day 3 ................... 19. c • �--� Sworn to before me this ..........\.... ............. 19.1a day of Ar _ i STATE OF NEW YORK: � SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 10th day of November l9 81 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: - Town Clerk Bulletin Board, Town Clerk Office, Main Road, Southold, New York 11971 Notice to Bidders: Sale of Scrap Metal and Paper from Southold Town Landfill Site. Bid Opening: 10:00 A.M., November 27, r 1981, Southold Town Hall, Southold, New York. i i' Judith T. Terry Southold Town Clerk Sworn to be before me this 10th day of November 1981 ari Notary Public li ELIZABETH ANN NEVIE05 �! NOTARY PUBLIC, State of New YON No. 52.81258.57. Suffolk Cou t I Term Expires march 30, 19 LEGAL NOTICE. NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP METAL AND PAPER FROM S.OUTHOLD TOWN LANDFILL SITE NOTICE IS HEREBY GIVEN that sealed proposals are sought and. requested for the sale of scrap metal and paper by the Town of Southold according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Town Hall, Vain Road, Southold, New York, until 10`00 A.M., Friday, November 27, 1981, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms.of proposals can be examined at the Office of the Town Clerk, Southold, New York. Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtain- ed at the Office of the Town Clerk at the Town Hall, Dain Road, Southold, New York,upon the payment of a fee of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00 con- ditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish within ten days from the date of the acceptance of the proposal suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. Page 2 - Legal Notice - Sale of scrap metal and paper. All deposits except that of a successful bidder will be promptly returned and that of successful. bidder returned upon his providing the required security. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of the same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Metal and Paper" and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, Suffolk County, New York. The Town Board reserves the right to reject and and all bids or parts thereof. DATED: November 10, 1981. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 12, 1981, AND FORWARD ONE AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler -Watchman Town Clerk Bulletin Board Town Board Members PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: I accordance with the Notice to Bidders dated November 10, 1981, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Metal and Paper deposited at the Southold Town Landfill site located north of County Route 27, at Cutchogue, New York during the period from January 1, 1982 to December 31, 1982, or in the event of the acceptance of the alternate bid - January 1, 1982 to December 31, 1984, and subject to all the conditions and requirements of the specifications, the undersignec proposes to furnish all the labor and tools, equipment and con- veyances for the said work and to fully and completely perform the same in accordance with such notice to bidders, specification=_ and form of contract and to the satisfaction of. the Town of Southold for the following prices: A. Bid for one year (Fiscal Year 1982): ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1/3) on January 1, 1982. (b) One-third (1/3) on May 1, 1982. (c) One-third (1/3) on September 1, 1982. B. Alternate Bid for three years (Fiscal Year 1982, 1983 an( 1984) which is to be paid to the Town of Southold in nine (9) equal installments as follows: (a) One -ninth (1/9) on January lst of each year. (b) One -ninth (1/9) on May 1st of each year. (c) One -ninth (1/9) on September 1st of each year. If this proposal shall be accepted by the Town Board and the undersigned shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may at its option, determine that the undersigned has abandoned the 0 • Page 2 - Proposal - Scrap Metal and Paper. Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. that: By submission of this bid or proposal, the bidder certifies (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening; of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or to reject any and all proposals. • 0 Page -3 Proposal - Scrap Metal and Paper IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of ,1981. Signature Title Firm or Corporation Address L CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON -COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Metal and Paper from Southold Town Landfill Site at Cutchogue, Nev York, and to include in such bid or proposal the certificate of non -collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any in- accuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1981. cretary (Seal of the Corporation) r • TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL AND PAPER FROM SOUTHOLD TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK The following are the specifications providing for the Sale and removal of scrap metal and paper from the Southold Town Land- fill Site at Cutchogue in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends by these specifications to seek proposals for the sale of scrap metal and paper deposited by the public at its landfill site located north of County Route Y8, at Cutchogue, New York during the period commencing on January 1, 1982 and ending on December 31, 1982, or as an alternate bid, the Town also seeks bids for the sale of said scrap metal and paper for the Fiscal years 1982, 1983 and 1984. To effectuate such sale, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the peri specified, place conventional containers (8' x 30' steel trailer bodies) at convenient locations at the site (a minimum of one con tainer for metal and one for paper) into which the public and tow employees at the site will deposit scrap metal and paper. As sue containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. It is estimated by the head of. the Department of Puboic works of the Town of Southold that the volume of scrap metal and paper which will be deposited at the site from January 1 to December 31 will be as follows, to wit: 20 containers of scrap metal and 24 containers of scrap paper. It is intended that when used herein, the term sc5ap metal is intended to included scrapped automobiles trucks, tractors, refrigerators, and any and all articles compose essentially of metal, whether ferrous or non-ferrous. The term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. • • Page 2 - Specifications - Scrap Metal and Paper 2. The lump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all scrap metal and paper removed from the Town Land- fill site during the period from January 1 to December 31 regard- less of the actual volume of scrap metal and paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap removed will be rejected as not complying with the terms and conditions of thes specifications. In the event that the Town accepts a bid for a on year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows: 1/3 on January 1, 1982; 1/3 on May 1, 1982; and 1/3 on September 1, 1982. In the event the Town accepts an alternate bid for a three year contract, the lump sum bid price must be paid to the Town in nine (9) equal installments, as follows: 1/9 on January 1st of each year; 1/9 on May 1st of each year; and 1/9 on September lst of each year. 3. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap metal and paper deposited at the site. The Contractor shall also be requir- ed to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the Highway Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap cannot be deposited in containers, the Contractor shall be required to remove all scrap deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the landfill site and all activities conducted at such site. Accordingly, the Page 3 - Specifications - Scrap Metal and Paper Contractor, when conducting any work or activity at the landfill site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of containers at the site. 5. The Contractor shall within ten days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1,000.00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York for the work specified herein in accordance with the terms and con- ditions herein set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work on January 1, 1982 and shall continue the work for a period of twelve months, to end on December 31, 1982, or in the event the Town accepts an alternate bid for a three year contract, the Contractor shall commence the work on January 1, 1982 and shall continue the work for a period of 36 months, to end on December 31, 1984. 8. The Contractor shall idemnify and save the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in • 0 Page 4 - Specifications - Scrap Metal and Paper standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the wor performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries to any one person, $500,000.00 with respect to death or bodily injury in any one accident, and $25,000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub -letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation with- out the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work b not fully completed within the time provided in these specifica- tions, the Supervisor shall have the power to notify the Contract to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or otherwise, to complete the work herein described. In the event of the termination of the contrac as herein provided, the Contractor shall within ten days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the Page 5 - Specifications - Scrap Metal and Paper termination of the Contract as hereinprovided, all sums thereto- fore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11. The Contractor shall exercise due care in the performance) of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the par of his employees in handling the scrap or caused by falling from vehicles during transportation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten days of the submission of such statement of charges. DATED at Southold, New York, November 10, 1981. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD