HomeMy WebLinkAboutPrinting Town RecordsVOL
THIS AGREEMENT made this 24th day of September , 1982,
between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York,
having its office and principal place of business at Main Road, Southold, Suffolk County,
New York, hereinafter called "Town", and ACADEMY PRINTING SERVICES, INC. ,
a corporation having its office and principal place of business at
Horton's Lane, Southold, Suffolk County, New York
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Town has received bids after due notice for the printing of
500 volumes of Liber D, Volume III of the Southold Town Records, and
WHEREAS, the Town Board has determined that the Contractor was the lowest
responsible bidder and accordingly accepted the bid of the Contractor.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The Town does hereby agree to engage the Contractor for the printing of
500 volumes of Liber D, Volume III of the Southold Town Records and the Contractor
does hereby agree to perform said work in accordance with the Notice to Bidders,
Proposal and Specifications attached hereto.
2. The Town agrees to pay and the Contractor agrees to accept the sum of
($6,765.00)
Six thousand seven hundred sixty-five and no/100 dollars in full
satisfaction for the performance of said work which said sum is to be paid by the Town
to the Contractor as follows: (a) One-third (1/3rd) thereof upon the execution of this
Agreement and (b) the balance thereof upon the completion, delivery and acceptance
of the work by the Town. Any additional sums for printing in excess of 300 pages
per volume shall be paid as provided in (b) hereof.
Additional pages at increments of:
(a) four pages ------ $ 69.00
(b) eight pages -----$138.00
(c) twelve pages ----$207.00
,-' E
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands
and seals the day and year first above written.
STATE OF NEW YORK)
ss.:
COUNTY OF SUFFOLK)
TOWN OF SOUTHOLD
by ' �.�C.�-E•
Supervisor
4"/
On this 24th day of September , 1982, before me personally came
WILLIAM R. PELL III, to me known, who being by me duly sowrn, did depose and
say that he resides at No. 530 Anglers Road, Greenport, New York; that he is the
Supervisor of the TOWN OF SOUTHOLD, the municipal corporation described in,
and which executed the above Agreement; that he knows the seal of said corporation;
that the seal affixed to said instrument is such corporate seal; that it was so
affixed by order of the Town Board of said corporation and that he signed his name
thereto by like order.
Notary Publi
STATE OF NEW YORK) t o�; yI
Cc.,. , ,c,n txpires Nllarcil 3G,
5So .
COUNTY OF SUFFOLK)
On this 24th day of September , 1982, before me personally came
KENNETH W. HAGERMAN to me known, who being by me duly sworn, did
depose and say that he resides at No. Parkway Drive, Southold, New York
11971 : that he is the - President
of Academy Printing
Services, Inc., the corporation described in, and which
executed the above instrument; that he knows the seal of said corporation; that
the seal affixed to said instrument is such corporate seal; that it was so affixed
by order of the Board of Directors of said corporation and that he signed his name
thereto by like order.
STATE OF NEW YORK)
ss.:
COUNTY OF SUFFOLK)
�- Notary Public
JUDITH T TERRY
NOTA'`r of I
Vey^ York
,/�-9
On this day of , 1982, before me came
to me known to be the individual described in, and
who executed, the foregoing Agreement, and acknowledged that he executed the
same.
Notary Public
0
JUDITH T. TERRY
TOWN CLERK
REGISTRAR OI' VITAL STA I ISI'ICS
•
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
TELEPHONE
(516)765-1801
September 24, 1982
Mr. Kenneth W. Hagerman
Academy Printing Services, Inc.
Horton's Lane
Southold, New York 11971
Dear Ken:
Returned herewith is your certified check in the
amount of $340.00 which was deposited with your bid
for printing Liber D, Volume III of Town Records.
Very truly yours,
Judith T. Terry
Southold Town Clerk
Enclosure
0
JUDITH T. TERRY
TONRJ CLERIC
REGISTRAR OP VITAL S'I A I ISTICS
Mr. Troy Gustayson
The Suffolk Times
429 Main Street
Greenport, New York 11944
Dear Troy:
•
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
TELEPHONE
(516) 765-1801
September 24, 1982
Returned herewith is your certified check in the
amount of $525.00 which was deposited with your bid
for printing Liber D, Volume III of Town Records.
The Town Board at a regular meeting held on
September 21, 1982 accepted the bid of Academy
Printing Services, Inc. in the amount of $6,765.00.
PROPOSAL
TO THE TOWN OF SOUTHOLD, SUFFOLK, COUNTY, NEW YORK
FOR PRINTING TOWN RECORDS
The undersigned declares that he has carefully examined and fully understands
the attached "Notice to Bidders", the "Specifications" and this form of Proposal
and that he hereby proposes to perform the work specified for the Town of Southold,
in accordance with the price named in this Proposal and the attached "Notice to
Bidders" and "Specifications", all of which are attached hereto and form a part
hereof, for the following price to writ:
I. Print 500 copies of Liber D,
Volume III of Town Records
2. Additional pages at increments
of:
(a) four pages
(b) eight pages
(c) twelve pages
�F-- -
�3�
The undersigned further agrees that within five (5) days after notification in
writing of the acceptance of this proposal, he will enter into a written contract in the
form attached hereto.
In default of the performance of any of these conditions on my part to be per-
formed, the certified check in the amount of 5% of the bid price which is herewith -
deposited with the Town Board shall be paid to the Town of Southold for the benefit
of said Town as liquidated damages for such default; otherwise, the certified check
deposited herewith will be returned to the undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without collusion
with any other bidder or with any competitor or potential competitor; (b) This
bid or proposal has not been knowingly disclosed and will not be knowingly disclosed,
prior to the opening of bids or proposals for this project, to any other bidder,
•
competitor or potential competitor; (c) No attempt has been or will be made to
induce any other person, partnership or corporation to submit or not to submit a
bid or proposal; (d) The person signing this bid or proposal certifies that he has
fully informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such
penalties being applicable to the bidder as well as to the person signing in its
behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a
resolution authorizing the execution of this certificate by the signator of this bid
or proposal in behalf of the corporate bidder.
Dated: % Z --
Signature o idder
Business Address of Bidder
PROPOSAL
0
TO THE TOWN OF SOUTHOLD, SUFFOLK, COUNTY, NEW YORK
FOR PRINTING TOWN RECORDS
The undersigned declares that he has carefully examined and fully understands
the attached "Notice to Bidders", the "Specifications" and this form of Proposal
and that he hereby proposes to perform the work specified for the Town of Southold,
in accordance with the price named in this Proposal and the attached "Notice to
Bidders" and "Specifications", all of which are attached hereto and form a part
hereof, for the following price to wit:
1. Print 300 copies of Liber D,
Volume III of Town Records
2. Additional pages at increments
of:
(a) four pages
(b) eight pages
(c) twelve pages
a 67(os—d
The undersigned further agrees that within five (5) days after notification in
writing of the acceptance of this proposal, he will enter into a written contract in the
form attached hereto.
In default of the performance of any of these conditions on my part to be per-
formed, the certified check in the amount of 5% of the bid price which is herewith -
deposited with the Town Board shall be paid to the Town of Southold for the benefit
of said Town as liquidated damages for such default; otherwise, the certified check
deposited herewith will be returned to the undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without collusion
with any other bidder or with any competitor or potential competitor; (b) This
bid or proposal has not been knowingly disclosed and will not be knowingly disclosed,
prior to the opening of bids or proposals for this project, to any other bidder,
competitor or potential competitor; (c) No attempt has been or will be made to
induce any other person, partnership or corporation to submit or not to submit a
bid or proposal; (d) The person signing this bid or proposal certifies that he has
fully informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such
penalties being applicable to the bidder as well as to the person signing in its
behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a
resolution authorizing the execution of this certificate by the signator of this bid
or proposal in behalf of the corporate bidder.
Dated: 2 --
Signature oVBidder
Al
7-/-( 1-0
Business Address of Bidder
0
0
NON -COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived
at by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
dsecribed in the invitation for bids, and the contents of this bid
have not been communicated by the bidder, nor, to its best knowledge
and belief, by any of its employees or agents, to any person not an
employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
(Signed)_
(Corporate Title)
(if any) yjZcrS
Bid on
'/o cv A_1 e=—co A d s
SWTHOLD
765-3346
•
ACADEME' PRI
I N C C
Horton's
119 Roanol
ING SERVICES
R A T E D
RMRHBAD
727-8883
As President and majority stockholder of Academy Printing
Services Inc., I am authorized to sign all bids or proposals
in behalf of Academy Printing.
Kenneth W. Hagerman
i
PROPOSAL
TO THE TOWN OF SOUTHOLD, SUFFOLK, COUNTY, NEW YORK
FOR PRINTING TOWN RECORDS
The undersigned declares that he has carefully examined and fully understands
the attached "Notice to Bidders", the "Specifications" and this form of Proposal
and that he hereby proposes to perform the work specified for the Town of Southold,
r,
in accordance with the price named in this Proposal and the attached "Notice to
Bidders" and "Specifications", all of which are attached hereto and form a part
hereof, for the following pri::e to wit:
1. Print 500 copies of Liber D,
Volume III of Town Records
2. Additional pages at increments
of:
(a) four pages
(b) eight pages
(c) twelve pages
$ 10,500000
$260,00
$335.00
$5so,00
The undersigned further agrees that within five (5) days after notification in
writing of the acceptance of this proposal, he will enter into a written contract in the
form attached hereto.
In default of the performance of any of these conditions on my part to be per-
formed, the certified check in the amount of 5% of the bid price which is here«,ith-
Oil
deposited with the Town Board shall be paid to the Town of Southold for the benefit
of said Town as liquidated damages for such default; otherwise, the certif4ed check
deposited herewith will be returned to the undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without c,-1--tision
with any other bidder or with any competitor or potential competitor; (�) `:';lis
bid or proposal has not been knowingly disclosed and will not be knowingly disclosed,
prior to the opening of bids or proposals for this project, to any other bidder,
competitor or potential competitor; (c) No attempt has been or will be made to
induce any other person, partnership or corporation to submit or not to submit a
bid or proposal; (d) The person signing this bid or proposal certifies that he has
r
fully informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such
penalties being applicable to the bidder as well as to the person signing in its
r,
behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a
resolution authorizing the execution of this certificate by the signator of this bid
or proposal in behalf of the corporate bidder.
Dated:
Aug. 27, 1982
I
V
Sn ture of Bidder
Suffolk Tunes
429 Mein st., Greenport, N.Y. 11944
Business Address of Bidder
PROPOSAL
TO THE TOWN OF SOUTHOLD, SUFFOLK, COUNTY, NEW YORK
FOR PRINTING TOWN RECORDS
The undersigned declares that he has carefully examined and fully understands
the attached "Notice to Bidders", the "Specifications" and this form of Proposal
and that he hereby proposes to perform the work specified for the Town of Southold,
in accordance with the price named in this Proposal and the attached "Notice to
Bidders" and "Specifications", all of which are attached hereto and form a part
hereof, for the following price to wit:
1. Print 500 copies of Liber D,
Volume III of Town Records
2. Additional pages at increments
of:
(a) four pages
(b) eight pages
(c) twelve pages
$ 10,500.00
$260.00
$335.00
$580.00
The undersigned further agrees that within five (5) days after notification in
writing of the acceptance of this proposal, he will enter into a written contract in the
form attached hereto.
In default of the performance of any of these conditions on my part to be per-
formed, the certified check in the amount of 5% of the bid price which is herewith -
deposited with the Town Board shall be paid to the Town of Southold for the benefit
of said Town as liquidated damages for such default; otherwise, the certified check
deposited herewith will be returned to the undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without collusion
with any other bidder or with any competitor or potential competitor; (b) This
bid or proposal has not been knowingly disclosed and will not be knowingly disclosed,
prior to the opening of bids or proposals for this project, to any other bidder,
competitor or potential competitor; (c) No attempt has been or will be made to
induce any other person, partnership or corporation to submit or not to submit a
bid or proposal; (d) The person signing this bid or proposal certifies that he has
fully informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such
penalties being applicable to the bidder as well as to the person signing in its
behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a
resolution authorizing the execution of this certificate by the signator of this bid
or proposal in behalf of the corporate bidder.
Dated: Aug• 27, 1942
v GW
S' n ture of Bidder
Suffolk Times
429 Main St., Greenport, A.Y. 11944
Business Address of Bidder
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS I_EREBY
GIVEN that sealed proposals
are sought and requested for
the printing of Liber D,
Volume III of the Southold
Town Records.
The sealed proposals will be
received by the Supervisor of
the Town of Southold at the
Southold Town Hall, Main .
Road, Southold, New York
until 10:00 A.M. prevailing
time on the 9th day of
September, 1982 and will then
be publicly opened and read
aloud. Specifications, form of
proposal, instructions to bid-
ders and general conditions of
the contract can be obtained at
the Town Clerk's Office,
Southold Town Hall, Main
Road, Southold, New York.
Proposals must be made upon
and in accordance with the
form provided and shall be
made and received upon the
following conditions: Propo-
sals shall be made in dupli-
cate, addressed to the Town
Board of the Town of Southold
and delivered to the Super-
visor enclosed in opague,
sealed envelopes, addressed
to the Town Board of the Town
of Southold, marked "Propo-
sal for Printing Town Re-
cords" and bearing the name
of the bidder. Each proposal
must be accompanied by the
deposit of a certified check
payable to the order of the
Town of Southold in the
amount equal to 5% of the bid
price.
The contract will be award
ed to the lowest responsiHe
bidder or the proposAh w�ill;fbe
rejected within 45, dro of `the
date of opening of proposals,
subject, _%wever, to the dis-
cretionary right reserved by
the Town Board to waive any
informalities in, reject any and
all proposals and to advertise
for new proposals, if, in its
opinion, the best interest of
the Town- will thereby be
promoted. No bidder shall
withdraw his bid within 45
days after the opening of bids.
Dated: August 18, 1982
Judith T. Terry.
Town Clerk
Town of Southold
17-8/26/82 (51)
COUNTY OF SUFFOLK ss:
STATE OF NEW YORK
Patricia Wood, being duly sworn, says that she is the
Editor, of THE LONG ISLAND TRAVELER -WATCHMAN,
a public newspaper printed at Southold, in Suffolk County;
and that the notice of which the annexed is a printed copy,
has been published in said Long Island Traveler-Watch-
nicn once each week for ........................................weeks
successively, commencing on the
....................................
da, o ... �: r :...:r .............. 19.`:r.....
9
j ............�. .........
..............................
Sworn to before me this ............:::................ day of
c ....,_
Notary Public
ter".Y f% 23 .t
5321725
6siding in Suffolk waaly
iommissi" lxore$ Abm� A 1gFo
COUNTY OF SUFFOLK ss:
STATE OF NEW YORK
Patricia Wood, being duly sworn, says that she is the
Editor, of THE LONG ISLAND TRAVELER -WATCHMAN,
a public newspaper printed at Southold, in Suffolk County;
and that the notice of which the annexed is a printed copy,
has been published in said Long Island/ once each week for ........................................weeks
successively, commencing on the
....................................
�v
day /..........., 19........
C4�_
Sworn to before me this
.............0.................... day of
............ : .......... 19.1
....... ....
.... mci:
............... ...................
Notaric
CLEMENT J. THpM�'SON
NOTARY PiJi3UC, Stats of New Yat
N" 52-9321725
Residing in Suffolk�
Commission Expires March 34 dffv
Legal Notices
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY
GIVEN that sealed proposals
are sought and requested for
the printing of Liber D,
Volume III of the Southold
Town Records.
The sealed proposals will be
received by the Supervisor of
the Town of Southold at the
Southold Town Hall, Main
Road, Southold, New York
until 10:00 A.M. prevailing
time on the 9th day of
September, 1982 and will then
be publicly opened and read
aloud. Specifications, form of
proposal, instructions to
bidders and general
conditions of the contract can
be obtained at the Town
Clerk's Office, Southold Town
Hall, Main Road, Southold,
New York. Proposals must be
made upon and in accordance
with the form provided and
shall be made and received
upon the following conditions:
Proposals shall be made in
duplicate, addressed to the
Town Board of the Town of
successivel
day of .. ,
Sworn to
day of . .
Southold and delivered to the
Supervisor enclosed in
opaque, sealed envelopes,
addressed to the 'Town Board
of the Town of Southold,
marked "Proposal for
Printing Town Records" and
bearing the name of the
bidder. Each proposal must be
accompanied by the deposit of
a certified check payable to
the order of the Town of
Southold in the amount equal
to 5% of the bid price.
The contract will be
awarded to the lowest
responsible bidder or the
proposals will be rejected
within 45 days of the date of
opening of proposals, subject,
however, to the discretionary
right reserved by the Town
Board to waive any
informalities in, reject any
and all proposals and to
advertise for new proposals,
if, in its opinion, the best
interest of the 'Town will
thereby be promoted. No
bidder shall withdraw his bid
within 45 days after the
opening of bids.
Dated: August 18, 1982
JUDITH T. TERRY
TOWN CLERK
TOWN OF SOUTHOLD
1TA26-4040
d at Greenport. in said
ke annexed is a printed
Suffolk Weekly Times
............... weeks
h
.....................
...............
I
I
**-
...... , ..� lV.el.� .... .
HELEN K. DE UOE
NOTARY PUBt.IC, State of New York
No. 4707578, Suttolk Couni
Term Exp'reS March 30, 19
COUNTY OF SUFFOLK. I ss
STATE OF NEW YORK.
• TroX, Gustayson......... • .. being duly Swornff
says that he ..... is Printer and Publisher sof the SUFFOLK
WEEKLY TIMES. a newspaper published at Greenport. in said
county; and that the notice, of which the annexed is a printed
copy, has been published in the said Suffolk Weekly Times
once in each week, for . . . o??j'.................... weeks
successivc-ly commencing on the .26 �• • • • • • • • • • • • • • . • • • . •
day of �UgLlB $
�------rr'`.
Sworn to before me this
day of .....
Au ust .. 19.8.2. !
.. g•
HELEN K. DE VOE
NOTARY PUBLIC, State of New York
No. 4707878, Suffolk tourrt
Term Expires March 30, 1913
i'
i'
STATE OF NEW YORK:
SS:
COUNTY OF SUFFOLK:
s JUDITH T. TERRY, Town Clerk of the Town of Southold,
New York, being duly sworn, says that she is over the age of
twenty-one years; that on the 19th day of August 1982
she affixed a notice of which the annexed printed notice is a
i
true copy, in a proper and substantial manner, in a most public
place in the Town of Southold, Suffolk County, New York, to wit: -
Town Clerk Bulletin Board, Town Clerk Office, Main Road,
Southold, New York 11971
is
Notice to Bidders for printing of Liber D, Volume III of the
Southold Town Records. Bid opening: 10:00 A.M.,
September 9, 1982. ^
i
i
i
i
's
i;
r
.i
i
i'
Sworn to be before me this
Judith T. Terry
Southold Town Clerk
19th day of August 19 82
i
j Notary -Public
j ELIZABETH ANN NEVILLE
NOTARY PUBLIC, State of New Yor
i No. 52.8125850, Suffolk Coujh�
Term Expires March 30, 19_
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested
for the printing of Liber D, Volume III of the Southold Town Records.
The sealed proposals will be received by the Supervisor of the Town of
Southold at the Southold Town Hall, Main Road, Southold, New York until 10: OOA M
prevailing time on the 9th day of September 1982 and will then be publicly
opened and read aloud. Specifications, form of proposal, instructions to bidders
and general conditions of.the contract can be obtained at the Town Clerks Office,
Southold Town Hall, Main Road, Southold, New York. Proposals must be made
upon and in accordance with the form provided and shall be made and received
upon the following conditions: Proposals shall be made in duplicate, addressed to
the Town Board of the Town of Southold and delivered to the Supervisor enclosed
in opague, sealed envelopes, addressed to the Town Board of the Town of Southold,
marked "Proposal for Printing Town Records" and bearing the name of the bidder.
Each proposal must be accompanied by the deposit of a certified check payable to
the order of the Town of Southold in the amount equal to 516 of the bid price.
The contract will be awarded to the lowest responsible bidder or the pro-
posals will be rejected within 45 days of the date of opening of proposals, subject,
however, to the discretionary right reserved by the Town Board to waive any
informalities in, reject any and all proposals and.to advertise for new proposals,
if, in its opinion, the best interest of the Town will thereby be promoted. No bidder
shall withdraw his bid within 45 days after the opening of bids.
Dated: August 18, 1982
JUDITH T. TEPRv_
TOWN CLERK
TOWN OF SOUTHOLD
PLEASE PUBLISH ONCE, AUGUST 26, 1982, AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO JUDITH T. TERRY, TOWN HALL, MAIN ROAD, SOUTHOLD,NY 11971.
Copies to the following:
The Long Island Travler-Watchman
The Suffolk Times
Town Board Members
Town Historian
Town Clerk's Bulletin Board
f
SPECIFICATIONS FOR THE PRINTING
OF LIBER D, VOLUME III OF THE
RECORDS OF THE TOWN OF SOUTHOLD
GENERAL
Under these Specifications, proposals are sought for a contract for the com-
plete printing and binding of five hundred (500) copies of Liber D, Volume III of the
Southold Town Records. It is estimated that such volume will contain approximately
three hundred (300) pages.
All materials furnished and all work to be performed by the successful bidder
shall in all respects comply with the laws, rules, regulations and requirements of
all governmental agencies having jurisdiction thereof.
Bidders are advised that they will be required to examine the town records
to be printed to ascertain the nature and complexity of the work to be performed.
Bids shall not include sales or other taxes from wich the Town of Southold is
exempt.
Each bidder shall be required to correct any and all errors in the work.
Each bidder must submit with his bid, a properly executed non -collusive
bidding certificate on the form attached to the bid form.
Each bid must be submitted on the bid form supplied by the Town.
All work hereunder shall be completed and delivery made not later than
January 31, 1983.
The bid price shall include any and all delivery costs of the books to the
Southold Town Hall, Main Road, Southold, New York.
PAYMENT
Payment for the work shall be made by the Town as follows: (a) One-third
of the`bid price upon the execution of the Contract, and (b) The balance of the bid
price upon completion and approval of the work and the delivery of the books to the
Town of Southold.
BID SECURITY
Each bid shall be accompanied by a certified check made payable to the Town
of Southold in an amount equal to at least five percent (5%) of the bid price. If the
successful bidder fails or refuses to execute the contract within five (5) days after
he has received notice of the acceptance of his bid, he shall forfeit said bid security
as liquidated damages.
0
0
The Town Board of the Town of Southold reserves the right to reject any and
all bids or to waive any informality if it deems it in the interests of the Town of
Southold to do so.
CONTRACT,
The successful bidder will be required to execute a contract, in the form
a.ttached, within five (5) days of the acceptance of his bid.
SPECIFICATIONS OF WORK
Bidder is to provide all material and to perform all work required for the
printing of five hundred (500) books, estimated to contain approximately 300 pages.
Bidder is also required to submit bids for additional pages at increments of 4, 8
and 12 pages.
Bidder is required to typeset in black ink using 70 pound paper of good quality.
Bidder is to bind the volumes in black hard cover binding with spine imprint.
The paper size is to be 5-1/2 inches by 8-1/2 inches.
Bidders are advised that the printing is to be unabridged printing in the
exact language, spelling and punctuation as contained in the original Town records
unless otherwise authorized by the Town Historian.
Upon request of the Town of Southold, the bidder must be prepared to submit
proof to the Town of Southold of his ability to perform the work and services called
for herein.
Dated: August 1982
W
PROPOSAL
TO THE TOWN OF SOUTHOLD, SUFFOLK, COUNTY, NEW YORK
FOR PRINTING TOWN RECORDS
The undersigned declares that he has carefully examined and fully understands
the attached "Notice to Bidders", the "Specifications" and this form of Proposal
and that he hereby proposes to perform the work specified for the Town of Southold,
in accordance with the price named in this Proposal and the attached "Notice to
Bidders" and "Specifications", all of which are attached hereto and form a part
hereof, for the following price to wit:
1. Print 500 copies of Liber D,
Volume III of Town Records $
2. Additional pages at increments
of:
(a) four pages
(b) eight pages
(c) twelve pages
The undersigned further agrees that within five (5) days after notification in
writing of the acceptance of this proposal, he will enter into a written contract in the
form attached hereto.
In default of the performance of any of these conditions on my part to be per-
formed, the certified check in the amount of 5% of the bid price which is herewith-
deposited with the Town Board shall be paid to the Town of Southold for the benefit
of said Town as liquidated damages for such default;, otherwise, the certified check
deposited herewith will be returned to the undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without collusion
with any other bidder or with any competitor or potential competitor; (b) This
bid or proposal has not been knowingly disclosed and will not be knowingly disclosed,
prior to the opening of bids or proposals for this project, to any other bidder,
0
competitor or potential competitor; (c) No attempt has been or will be made to
induce any other person, partnership or corporation to submit or not to submit a
bid or proposal; (d) The person signing this bid or proposal certifies that he has
fully informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such
penalties being applicable to the bidder as well as to the person signing in its
behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a
resolution authorizing the execution of this certificate by the signator of this bid
or proposal in behalf of the corporate bidder.
Dated:
Signature of Bidder
Business Address of Bidder
.JUDITH T. TERRY
TOWN CLERK
REGISTRAR OP VITAL S A'FIS 'FICS
Mitzi:
s`
4
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
August 12, 1982
V
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
TELEPHONE
(516) 765-1801
Please review and advise if the attached specifications
conform to your requirements for the printing; of Liber D.
� (f 0 1., S Q l�
0%, 1 " - - �el M�
OFFICE
WILLIAM R. PELL III
SUPERVISOR
Hon. Judith T. Terry
Southold Town Clerk
Town Hall
Southold, New York 11971
MAIN ROAD
SOUTHOLD, L.I., N.Y. 11971
August 12, 1982
Re: Bids for Printing Town Records
Dear Judy:
•
RVISOR
Enclosed herewith are the bid documents for the printing of the town
records consisting of Proposal, Notice to Bidders, Specifications and
form of Contract.
At the next Town Board meeting a resolution should be passed authoriz-
ing the advertisement for bids after which you can arrange to have a
copy of the Notice to Bidders transmitted to the newspapers.
I would suggest that you have the Town Historian review the documents
to see whether they conform to her requirements.
Yours very truly,
ROBERT W. TASKER
RWT:MY
Enclosures
TELEPHONE
(516) 765-1800
(516) 765-1939
u
PROPOSAL
TO THE TOWN OF SOUTHOLD, SUFFOLK, COUNTY, NEW YORK
FOR PRINTING TOWN RECORDS
The undersigned declares that he has carefully examined and fully understands
the attached "Notice to Bidders", the "Specifications" and this form of Proposal
and that he hereby proposes to perform the work specified for the Town of Southold,
in accordance with the price named in this Proposal and the attached "Notice to
Bidders" and "Specifications", all of which are attached hereto and form a part
hereof, for the following price to wit:
1. Print 500 copies of Liber D,
Volume III of Town Records
2. Additional pages at increments
of:
(a) four pages
(b) eight pages
(c) twelve pages
The undersigned further agrees that within five (5) days after notification in
writing of the acceptance of this proposal, he will enter into a written contract in the
form attached hereto.
In default of the performance of any of these conditions on my part to be per-
formed, the certified check in the amount of 516 of the bid price which is herewith
deposited with the Town Board shall be paid to the Town of Southold for the benefit
of said Town as liquidated damages for such default; otherwise, the certified check
deposited herewith will be returned to the undersigned.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without collusion
with any other bidder or with any competitor or potential competitor; (b) This
bid or proposal has not been knowingly disclosed and will not be knowingly disclosed,
prior to the opening of bids or proposals for this project, to any other bidder,
0
•
competitor or potential competitor; (c) No attempt has been or will be made to
induce any other person, partnership or corporation to submit or not to submit a
bid or proposal; (d) The person signing this bid or proposal certifies that he has
fully informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such
penalties being applicable to the bidder as well as to the person signing in its
behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of a
resolution authorizing the execution of this certificate by the signator of this bid
or proposal in behalf of the corporate bidder.
Dated:
Signature of Bidder
Business Address of Bidder
•
CERTIFIED COPY OF RESOLUTION AUTHORIZING
THE EXECUTION OF NON -COLLUSIVE BIDDING
CERTIFICATION IN BEHALF OF CORPORATE
BIDDER
RESOLVED THAT
(Name of Corporation)
be authorized to sign and submit the bid or porposal of this corporation for the
following project: Printing 500 volumes of Liber D, Volume III of Southold Town
Records, and to include in such bid or proposal the certificate as to non -collusion
required by Section 103-d of the General Municipal Law as the act and deed of such
corporation, and for any inaccuracies or misstatements in such certificate this corpor-
ate bidder shall be liable under the penalties of perjury.
The foregoing copy is a true and correct copy of the resolution adopted by
corporation at a
meeting of its Board of Directors held on the day of , 1982.
Secretary
(Seal of the
Corporation)
0 •
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested
for the printing of Liber D, Volume III of the Southold Town Records.
The sealed proposals will be received by the Supervisor of the Town of
Southold at the Southold Town Hall, Main Road, Southold, New York until . M
prevailing time on the day of , 1982 and will then be publicly
opened and read aloud. Specifications, form of proposal, instructions to bidders
and general conditions of.the contract can be obtained at the Town Clerk's Office,
Southold Town Hall, Main Road, Southold, New York. Proposals must be made
upon and in accordance with the form provided and shall be made and received
upon the following conditions: Proposals shall be made in duplicate, addressed to
the Town Board of the Town of Southold and delivered to the Supervisor enclosed
in opague, sealed envelopes, addressed to the Town Board of the Town of Southold,
marked "Proposal for Printing Town Records" and bearing the name of the bidder.
Each proposal must be accompanied by the deposit of a certified check payable to
the order of the Town of Southold in the amount equal to 516 of the bid price.
The contract will be awarded to the lowest responsible bidder or the pro-
posals will be rejected within 45 days of the date of opening of proposals, subject,
however, to the discretionary right reserved by the Town Board to waive any
informalities in, reject any and all proposals and to advertise for new proposals,
if, in its opinion, the best interest of the Town will thereby be promoted. No bidder
shall withdraw his bid within 45 days after the opening of bids.
Dated:
WILLIAM R. PELL III
SUPERVISOR
TOWN OF SOUTHOLD
•
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SPECIFICATIONS FOR THE PRINTING
OF LIBER D, VOLUME III OF THE
RECORDS OF THE TOWN OF SOUTHOLD
GENERAL
Under these Specifications, proposals are sought for a contract for the com-
plete printing and binding of five hundred (500) copies of Liber D, Volume III of the
Southold Town Records. It is estimated that such volume will contain approximately
three hundred (300) pages.
All materials furnished and all work to be performed by the successful bidder
shall in all respects comply with the laws, rules, regulations and requirements of
all governmental agencies having jurisdiction thereof.
Bidders are advised that they will be required to examine the town records
to be printed to ascertain the nature and complexity of the work to be performed.
Bids shall not include sales or other taxes from wich the Town of Southold is
exempt.
Each bidder shall be required to correct any and all errors in the work.
Each bidder must submit with his bid, a properly executed non -collusive
bidding certificate on the form attached to the bid form.
Each bid must be submitted on the bid form supplied by the Town.
All work hereunder shall be completed and delivery made not later than
January 31, 1983.
The bid price shall include any and all delivery costs of the books to the
Southold Town Hall, Main Road, Southold, New York.
W. U�
Payment for the work shall be made by the Town as follows: (a) One-third
of the bid price upon the execution of the Contract, and (b) The balance of the bid
price upon completion and approval of the work and the delivery of the books to the
Town of Southold.
BID SECURITY
Each bid shall be accompanied by a certified check made payable to the Town
of Southold in an amount equal to at least five percent (59 of the bid price. If the
successful bidder fails or refuses to execute the contract within five (5) days after
he has received notice of the acceptance of his bid, he shall forfeit said bid security
as liquidated damages.
0
BIDS
•
The Town Board of the Town of Southold reserves the right to reject any and
all bids or to waive any informality if it deems it in the interests of the Town of
Southold to do so.
CONTRACT
The successful bidder will be required to execute a. contract, in the form
attached, within five (5) days of the acceptance of his bid.
SPECIFICATIONS OF WORK
Bidder is to provide all material and to perform all work required for the
printing of five hundred (500) books, estimated to contain approximately 300 pages.
Bidder is also required to submit bids for additional pages at increments of 4, 8
and 12 page s.
Bidder is required to typeset in black ink using 70 pound paper of good quality.
Bidder is to bind the volumes in black hard cover binding with spine imprint.
The paper size is to be 5-1/2 inches by 8-1/2 inches.
Bidders are advised that the printing is to be unabridged printing in the
exact language, spelling and punctuation as contained in the original Town records
unless otherwise authorized by the Town Historian.
Upon request of the Town of Southold, the bidder must be prepared to submit
proof to the Town of Southold of his ability to perform the work and services called
for herein.
Dated: August 1982