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HomeMy WebLinkAboutScrap Paper AGREEMENT i' THIS AGREEMENT made and entered into this .;?-Y day of January s; i' I 1985 , between the TOWN OF SOUTHOLD, a municipal corporation of the State 'I of New York, having its principal office at MainRoad, Southold, Suffolk County, New York, hereinafter called the "Town," and B. P. WRECKERS, LTD., a domestic corporation of the State of New York, having its principal office at 1 510 Yennecott Drive, Southold, New York,party of the second part, herein- 1 after called the "Contractor." WITNESSETH : In consideration of the covenants and agreements herein contained, the 1 Contractor agrees to furnish all the equipment, materials, implements, and , incidentals and to furnish all the labor to do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders there- fore on file in the Southold Town Clerk's Office, and the terms and conditions' of this Contract. r In consideration of which the Contractor shall pay to the Town of I Southold the sum of One thousand six hundred fifty-five and 87/100 ($1,655.87), ii , �i in three equal installments as follows: one-third (1/3) thereof ($551.96) On January 1, 1985; one-third (1/3) thereof ($551.96 ) on May 1, 1985; and one-third (1/3) thereof ($551. 95) on September 1, '1985. i The foregoing shall be upon the following terms,and conditions which the parties do mutually covenant and agree, to wit: j' 1. The Specifications, Notice to Bidders and Contractor's Proposal are fi i. i; intended to be and are hereby made a part of this Agreement as though set ! i' forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New i York shall be adhered to by the Contractor as to labor under this Agreement.; 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the _ I `~ Page 2 - Agree*nt - Scrap Paper benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same,'' t and this contract shall be null and void and of no effect if the Contractor I I shall fail to secure and furnish compensation and disability insurance covering r the Contractor's employees engaged in the work provided for in this Agree- Ii ment. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and !j I Ii remains in effect during the term of the contract. ' 4. Each and every provision of law and clause required by law to be I inserted in this contract shall be deemed to have been inserted, and if i I through mistake or otherwise such provision is not inserted, then upon the �I application of either party, this contract shall be physically amended forthwith' I II to make such insertion. 5. It is further expressly understood and agreed that the Contractor i p Y 9 shall comply with all applicable laws and regulations of all governmental i agencies and shall obtain' any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respect- ive parties and their respective seals affixed, the day and year first above written. TOWN SOU B r, ran s rphy, Supervisor (rS E',A �) ' B. P. WRECKERS, LTD. Robert Pfl cqe ,-Contractor i, 1111111!1p ' li 1 is ii p+ Page 3 - Agree&t - Scrap Paper STATE OF NEW YORK) COUNTY OF SUFFOLK) ss: On this 1 day of January , 198 5 before me personally came FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at Old Main Road, Mattituck, New York, that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Publi �q�y pubf,Stege of New Yak No.5 .0344983 Suffolk Cou ,� Cnmm isslon Expires Mwch 30,18 j STATE OF NEW YORK) COUNTY OF SUFFOLK) ss: On this ay of January ,:198 5 before me personally came ROBERT PFLUGER to me personally known, being by me duly sworn did depose and say that he resides at 510 Yennecott Drive, Southold, New York that he is the President of B. P. Wreckers, Ltd. s the corporation described in and which executed the above instrument, that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like i order. NaWfi,Pu1 NM K"Stift of Now Yak I 11a 52404 sum cm* Wo Wo Much 311,iZ�L ! -3- &rxificafe off` Insure ncef THIS CERTIFICATE IS ISSUED AS A POATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED RY THE POLICIES LISTED BELCW NAME AND ADDRESS OF AGENCY COMPANIES AFFORDING COVERAGES ROY H REEVE AGENCY INC COMPANY MAIN ROAD A 1RAyE1.ERS^INS-CD MATTITUCK N Y 11952 CONI?ANY ATTER NAME AND ADDRESS OF INSURED COMPANY LETTER 0i.." D P WRECKERS LTDCOI PANY 514 YENNECOTT DRIVE LETTER SOUTHOLD N Y 11971 COMPANY LETTER This is to ce"that policies of insurance listed below have been Issued to the insured named above and are In force at this time. Notwithstanding any requirement,term or condition of any Contract or other document with respect to which this certificate may be issued or may pertain, the Insurance afforded by the policies described herein is subject to all the terms,exclusions and conditions of such policies. R Limits o Liability in Thousan s LEM -TYPE OF INSURANCE POLICY NUMBER POLICY .. .,... EXPIRATION DATE EACH -AGGREGATi OCCURRENCE IgI`NERAL LIABILITY 4 f*�54l i l F 1154 12116185 BODILY INJURY =544 = COMPREHENSIVE FORM -Inception date da e� 12/16/84 .PREMISES-OPERATIONS f rROPERTV DAMAGE s 54 : -.'-EXPLOSION AND COLLAPSE HAZARD UNDERGROUND HAZARD <OROOUCTSICOMPLETED OPERATIONS HAZARD 3 CONTRACTUAL INSURANCE I")UILYIN.RJRYAND PH OPERTY DAMAGE s Z aROAD FORM PROPERTY :0MBINED 4"•�_..'DAMAGE ±INDEPENDENT CONTRACTORS c ` .PERSONAL INJURY � ZEHSONA.L !%JLRY 1 AUTOMOBILE LIABILITY BODILY INJURY E <� bQIIIIPREHENSIVE FORM i IFACH PERSON) _. a BODILY 1,14JURY �L* .OMINED I 'EACH OCCURRENCE=) ^. HIRED III n OPERTY DAI.fAGE f NON.OWNED '.'.-?.II !INJURY AND s PROPER r�DAA'AGEE COMBINED EXCESS LIABILITY u VMBRELLAFORM BODILY INJURY AND yt OTHER THAN UMBRELLA PROPERTY DAMAGE E s ' FORM COMBINED WORKER'S COMPENSATION STATUTORY and EMPLOYER'S LIABILITY — s. (EACHACCIDENT) OTHER ESCRIPTION OF OPERATIONS/LOCATI ONS,VE HI CL ES REMOVAL OF SCRAP PAPER - Cancellation: Should any of the above desri ed policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail i days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. ..".!E AND ADDHFSS OF CERTIFICATE HOLDER iD:TE ISSGED _ an 3" 1985 8 TOWN OF SOUTHOLD SOUTHOLD NEW YORK 11971 Fi. AU HQRIZEO REPRESENTATIYE ROY �II►E ,' !aw 7*11 t Town Hall, 53095 Main Road P.O. Box 72.8 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR Or VITALS I N I ISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 3, 1985 Mr. Robert Pfluger B. P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: Returned herewith are your two bid deposit checks in the amount of $200.00 each submitted with your bids for the collection, storage, removal and purchase of all scrap metal and scrap paper deposited at the Southold Town Landfill' site located at Cutchogue, for the period January 1, 1985 through December 31, '1985. Very truly yours, 60,0&t- Judith T. Terry Southold Town Clerk Enclosures (2) Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TowN CLERK (516)765-1801. REGISTRAR or VITAL STA I IS HCS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 28, 1984 Mr. Robert Pfluger B.. P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: The Southold Town Board at a regular meeting held on December 28, 1984 accepted your proposal for the collection, storage, removal and purchase of all scrap paper deposited at the Southold Town Landfill Site located at Cutchogue, for the period of January 1, 1985 through December 31, 1985, at the bid price of $1, 655.87. Please stop at this office at your earliest convenience to execute the agreement, at which time please bring with you a copy of your insurance policy covering the Town of Southold under this agreement, and a check in the amount of $551.96 representing one-third payment due on January 1, 1985. You are also required to deposit 'with me $1,00.0.00 in the form of cash or certified check made payable to the Town of Southold as security for the faithful and prompt performance and completion of the work specified in the specifications and agreement. Since we still have your $1,000.00 on deposit from your contract with the Town for the scrap metal and paper for 1984, if you wish this can remain as your deposit under this new agreement for the scrap paper. Upon execution of the agreement your $200. 00 bid deposit check will be returned to you. For your information North Fork Sanitation Service was the highest bidder for the collection, etc. of the scrap metal, at a bid price of $4, 160.00. Very truly yours, v�"-12 Ccs Judith T. Terry Southold Town Clerk PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated December 7, 1984, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paperdeposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1985 to December 31, 1985, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: F A. Bid for one year (Fiscal Year 1985) $ 7 ($ Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1/3) on January 1, 1985. (b) One-third (1/3) on May 1, 1985. (c) One-third (1/3) on September 1, 1985. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or- other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; -1- • Page 2 - Proposa - Scrap Paper (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this 27 day of Ee 198 } Signature _ TitleJ�SL1 Firm or Corporation Address ,550 i /J /1`Ff 079 '5009*42) -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that ✓� wpi-chr-i<S L � (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for- the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by ��� (,(JdPE� �/PS corporation at a meeting of its Board of Directors held on the _day of 1984. Secret ry (Seal of the Corporation) Y PROPOSAL i! `! To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated December 7, 1984, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paperdeposited at the Southold Town Landfill 'Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1985 to December 31, 1985, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and it completely perform the same in accordance with such Notice to Bidders, {1 Specifications and Form of Contract and to the satisfaction of the Town of (} ' Southold for the following price: j A. Bid for one year (Fiscal Year 1985) $ Twelve Hundred Seventy 11- a S. ($ 1,270 .00 ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: f (a) One-third (1/3) on January 1, 1985. i! (b) One-third (1/3) on May 1, 1985. (c) One-third (1/3) on September 1, 1985. If this proposal shall be the Town Board and the under- signed accepted p b y signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that i the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated '. in the specifications. �i By submission of this bid or proposal, the bidder certifies that: f1 ++ (a) This bid or proposal has been independently arrived at without �i collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; j Page 2 - Proposal - Scrap Paper (c) No attempt has been or will ' be made to induce any other person, partnership or, corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this 26th day of December. 1984. Signature Title Owner Firm or Corporation North Fork Sanitat; on Service Address P. O. Box 1498, Southold, N.Y. 11971 i -2- s • CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for- the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by I corporation at a meeting of its Board of Directors held on the day of 1984. Secretary (Seal of the Corporation) r LEGAL NOTICE NOTICE TO BIDDERS COUNTY OF SUFFOLK FOR SALE AND REMOVAL ss: SCRAP PAPER FROM STATE OF NEW YORK SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1985 Patricia Wood, being duly sworn, sjy5 that she is the NOTICE IS HEREBY GIY,_ EN that sealed bids are sought Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, ind' equested for the sale of a public newspaper printed at Southold. in Suffolk County; scrap paper by the Town of Southold,according to specifi- and thot the notice of which the annexed is a printed copy, cations and a contract to be let has been published in said Long Island Traveler-Watch- by the Town Board of the Town of Southold. man once each week for ........................................weeks The sealed proposals will be r, received by the Town Clerk of successively, commencing on the ................ :..:............... the Town of Southold at the Southold Town Clerk's Office, day f .. ` . . `.� Town Hall, Main Road, South- old, New York, until 10:00 _ -- A.M., Thursday, December ......... ..................... 1.�.� ...:.......... 27, 1984,and will be consider- ed publicly at such time and place. Specifications, a pro- posed contract for the execu- tion of work, and forms of proposal can be examined at Sworn to before me this ' y of the Office of the Town Clerk, Town Hall, Main Road, South- .... ,t l 19 old, New York. .... Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an ..................................... accompanying copy of the Notary Public specifications for said work and proposed agreement and BARBARA FORBES the same may be obtained at Notary Public, State of New York the Office of the Southold No. 4806846 ToWn Clerk at the Town hall, Qualified in Suffolk County MainCommission Expires" Road, Southold, New l' s March 30, 19 York,upon payment of a fee of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of j a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00 conditioned that if the proposal is accepted the suc- cessful bidder will enter into a contract for the work,and that he will furnish,within ten days from the date of the accept- ance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work speci- fied. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the requir- ed surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper," and must be signed and sealed in envelopes plainly addressed to the South- old Town Clerk, Southold Town Hall, Main Road, South- old, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: December 7, 1984. JUDITH T.TERRY SOUTHOLD TOWN CLERK 1T-12/13/84(17) COUNTY OF SUFFOLK ss: STATE OF NEW YORK Patricia Wood being duly sworn, says that she is the Y Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Long Island Traveler-Watch- man once each week for ........................................weeks successively, commencing on the ................!� .......... dayf ............ .......................................1 19........ ...... .... .............. i Sworn to before me this ................../ ........ day of .............- ...`................... .1 19... ...........1��".`. :... .............................. Notary Public BARBARA FORBES Notary Public, State of New York No. 4806546 Qualified in Suffolk County Commission Expires March 30, 196 I i I I I', cember 27,1984,and will be con- that if the proposal is accepted liquidated damages. sidered publicly at such time and the successful bidder will enter All bids must be marked"Bid place. Specifications,a proposed into a contract for the work,and for Sale and Removal of Scrap contract for the execution of that he will furnish, within ten Paper,"and must he signed and work, and forms of proposal can days from the date of the accep- sealed in envelopes plainly ad- STATE OF NEW YORK be examined at the Office of the tance of the proposal, suitable dressed to the Southold Town SS' Town Clerk, Town Hall, Main surety as provided in the Specifi- Clerk,Southold Town Hall,Main Road,Southold,New York. cations for 'the faithful and Road, Southold, New York COUNTY OF SUFFOLK Proposals must be made upon prompt performance and comple- 11971. and in accordance with the form tion of the work specified. The Town Board reserves the of proposal prepared by the Town All deposits except that of the right to reject any and all bids or ANNA L EKKAS of Greenport, in LEGAL NOTICE Attorney,which form of proposal successful bidder will be parts thereof. NOTICE TO BIDDERS will have an accompanying copy promptly returned and that of DATED: December 7, 1984. said County, being duly sworn, says that he/she is FOR SALE AND REMOVAL of the specifications for said work the successful bidder returned JUDITH T.TERRY Principal Clerk of THE SUFFOLK TIMES, a Weekly SCRAP PAPER FROM and proposed agreement and the upon his providing the required SOUTHOLD TOWN CLERK SOUTHOLD TOWN same may be obtained at the Of- surety. lTD13-4739 Newspaper, published at Greenport, in the Town LANDFILL SITE, fice of the Southold Town Clerk Upon acceptance of his bid, if Of Southold, County of Suffolk and State of New FISCAL YEAR 1985. at the Town Hall, Main Road, the successful bidder fails to NOTICE IS HEREBY GIVEN Southold, New York, upon pay- enter into a contract pursuant to York, and that the Notice Of which the annexed is that sealed bids are sought and ment of a fee of$25.00. the requirements of the Town a printed copy, has been regularly published in requested for the sale of scrap Proposals shall be made and Board,or fails to give the further paper by the Town of Southold, received upon the following con- security prescribed in the said Newspaper once each week for ONE according to specifications and a ditions: ` Specifications within the timeli- Weeks successively, commencing On the 13tr1 contract to be let by the Town Each proposal must be accom- mited herein,then the check de- December8 4 Board of the Town of Southold. panied by the deposit of a cer- posited as aforesaid and the day of 19 The sealed proposals will be re- tified check payable to the order moneys standing to the credit of ceived by the Town Clerk of the of the Town of Southold in the same, shall be forfeited to the Town of Southold at the Southold sum of$200.00, or a bond with Town as liquidated damages,or Town Clerk's Office,Town Hall, sufficient sureties, to be ap- if a bond has been presented in Main Road,Southold,New York, proved by the Town Board,in the lieu of a certified check,then the until 10:00 A.M.,Thursday,De- penal sum of$200.00 conditioned penalty shall be enforced as Principal Clerk Sworn to before me this 1 -1 th dayyof December 1984 EN NOTARY PUBLIC A. of ate o.New York No 479f,131 Suftoik County Term fxp;'c; Mach 3v" 19 STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 7th day of December 19 84 , she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit:' Town Clerk Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice - Notice to Bidders for Sale and Removal of Scrap Paper from Southold Town Landfill Site, Fiscal Year 1985 - Bid Opening 10:00 A.M. - Thursday, December 27, 1984, Southold Town Hall. I j Judith T. Terry Southold Town Clerk ij Sworn to before me this i j 7th day of December 1984 Notary PublicOW RAM SM of Now j UL llll4125M&MA Yank Tiny 8*0111"30,1& i i i I i t LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1985. NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 10:00 A.M. , Thursday, December 27, 1984, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of a fee of $25. 00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200. 00 conditioned that if the proposal is accepted the success- ful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt perform- ance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. x Page 2 - Bid fo sald and removal of scrap paper Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper," and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: December 7, 1984. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, DECEMBER 13, 1984, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Superintendent of Highways Dean Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1985. NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 10:00 A.M. , Thursday, December 27, 1984, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal iprepared by the Town Attorney, which form of proposal will have an I accompanying copy of the specifications for said work and proposed agreement is and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of a fee of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200. 00 conditioned that if the proposal is accepted the success- ful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt perform- ance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the i required surety. Page 2 - Bid for said and removal of scrap paper Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper," and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. i DATED: December 7, 1984. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, DECEMBER 13, 1984, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Superintendent of Highways Dean Town Clerk's Bulletin Board rJA LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1985. NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of ii Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 10:00 A.M., Thursday, December 27, 1984, and will be fconsidered publicly at such time and place. Specifications, a proposed i contract for the execution of work, and forms of proposal can be examined f at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. I Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement ij and the same may be obtained at the Office of the Southold Town Clerk at the I� Town Hall, Main Road, Southold, New York, upon payment of a fee of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check i payable to the order of the Town of Southold in the sum of $200.00 or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200. 00 conditioned that if the proposal is accepted the success- j! ful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt perform- ance and completion of the work specified. All deposits except that of the successful bidder will be promptly j returned and that of the successful bidder returned upon his providing the 11 required surety. f s � Page 2 - Bid for said and removal of scrap paper Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper," and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. i' !` DATED: December 7, 1984. JUDITH T. TERRY ! i SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, DECEMBER 13, 1984, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Superintendent of Highways Dean Town Clerk's Bulletin Board r i .a PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated December 7, 1984, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold Town Landfill 'Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1985 to December 31, 1985, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1985) $ j ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1/3) on January 1, 1985. (b) One-third (1/3) on May 1, 1985. (c) One-third (1 /3) on September 1, 1985. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; -1- b V Page 2 - Propose Scrap Paper (c) No attempt has been or will be made to induce any other person, partnership or, corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) j name in full, together with his '(their) residence address, this day of 198 Signature Title Firm or Corporation Address i -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that _ (Name of Corporation) be authorized to sign and submit the bid'or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1984. Secretary (Sea[ of the Corporation) l i r TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK The following are the specifications providing for the sale and removal of scrap paper from the Southold Town Landfill Site at Cutchogue, int he Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends by these specifications to seek proposals for the sale of scrap paper deposited by the public at its Landfill' Site located north of County Route 48, at Cutchogue, New York, during the period commencing on January 1, 1985 and ending on December 31, 1985. To effectuate such sale, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap paper. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. It is estimated by the head of the Department of Public Works of the Town of Southold that the volume of scrap paper which will be deposited at the site from January 1 to December 31 will be as follows, to wit: 30 containers of scrap paper. It is intended that when used herein, the term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. 2. The lump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all scrap paperremoved from the Town Landfill Site during the period from January 1 to December 31 regardless of the actual volume of scrap paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap paper removed will be rejected as not complying with the terms and conditions of these specifications. -1- Page 2 - Specifitions - Scrap Paper • In the event the Town accepts a bid for a one year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows: 1/3 on January 1, 1985; 1/3 on May 1, 1985; and 1/3 on September 1, 1985. 2. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap paper deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the High- way Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap papercannot be deposited in containers, the Contractor shall be required to remove all scrap paper deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of containers at the site. 5. The Contractor shall within ten days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1, 000. 00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1, 000. 00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provied by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. -2- Page 3 - Specittions - Scrap Paper • The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work on January 1, 1985 and shall continue the work for a period of twelve months, to end on December 31, 1985. 8. The Contractor shall indemnify the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300, 000. 00 with respect to death or bodily injuries to any one person, $500, 000. 00 with respect to death or bodily injury in any one accident, and $25, 000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certif- icates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and ' thereupon the contract shall be deemed terminated and the Contractor shall -3- Page 4 - Specif0ions - Scrap Paper • discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his 'employees in handling the scrap paperor caused by falling from vehicles during transportation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. DATED of Southold, New York, December 7, 1984. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD I