HomeMy WebLinkAboutScrap Metal AGREEMENT
THIS AGREEMENT made and entered into this %/ '6 day of January ,
1985 , between the TOWN OF SOUTHOLD, a municipal corporation of the State
of New York, having its principal office at Main Road, Southold, Suffolk
NORTH FORK
County, New York, hereinafter called the "Town, " and SANITATION SERVICE
a domestic corporation of the State of New York, having its principal office at
Locust Lane, Southold, New York, party of the second part, herein-
after called the "Contractor."
WITNESSETH :
In consideration of the covenants and agreements herein contained, the
i
Contractor agrees to furnish all the equipment, materials, implements, and I
incidentals and to furnish all the labor to do all the work required for the
purchase of scrap metal from the Southold Town Landfill Site at Cutchogue,
New York, all as provided in the Specifications and Notice to Bidders there-
fore on file in the Southold Town Clerk's Office, and the terms and conditions
of this Contract.
In consideration of which the Contractor shall pay to the Town of
Southold the sum of Four thousand one hundred sixty dollars and 00/100
j;
($4, 160. 00)
i' in three equal installments as follows: one-third ( 1/3) thereof ($1,386. 67) on
January 1, 1985; one-third ( 1/3) thereof ($1,386.67) on May 1, 1985; and
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one-third (1/3) thereof ($1,386.66) onSeptember '1, 1985.
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The foregoing shall be upon the following terms and conditions which
is
the parties do mutually covenant and agree, to wit:
1. The Specifications, Notice to Bidders and Contractor's Proposal are j
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intended to be and are hereby made a part of this Agreement as though set
forth in full herein.
2. All the applicable provisions of the Labor Law of the State of New
York shall be adhered to by the Contractor as to labor under this Agreement.
3. The Contractor further agrees to secure and furnish and keep in
force during the term hereof compensation and disability insurance for the
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Page 2 - Agreerlet - Scrap Metal
benefit of the Contractor's employees engaged in the work to be performed
under the provisions of the Laws of the State of New York affecting the same,
and this contract shall be null and void and of no effect if the Contractor
shall fail to secure and furnish compensation and disability insurance covering
the Contractor's employees engaged in the work provided for in this Agree-
ment. The Contractor shall promptly furnish to the Supervisor of the Town
of Southold certificates showing that such insurance has been secured and
remains in effect during the term of the contract.
4. Each and every provision of law and clause required by law to be
inserted in this contract shall be deemed to have been inserted, and if
! through mistake or otherwise such provision is not inserted, then upon the
application of either party, this contract shall be physically amended forthwith
to make such insertion.
S. It is further expressly understood and agreed that the Contractor
shall comply with all applicable laws and regulations of all governmental
agencies and shall obtain any and all required permits and/or authorizations
in the performance of the work.
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IN WITNESS WHEREOF, the respective parties hereto have executed this
Agreement and cause same to be signed by the proper officer of the respect-
ive parties and their respective seals affixed, the day and year first above i
written.
TOWN SOU SOUT L ;
B
i rands h , Supervisor
(S E A -L) '
NORTH FORK SANITATION SERVICE
By` / !
Roy A• Schefin, -Contractor
1
(S E A L)
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Page 3 - Agreeot - Scrap Metal
STATE OF NEW YORK)
COUNTY OF SUFFOLK) ss:
On this_.�— day of January , 1985 , before me personally came
FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose
and say that he resides at Old Main Road, Mattituck, New York, that he is
the Supervisor of the Town of Southold, the Corporation described in and
which executed the foregoing instrument; that he knows the seal of said
Corporation; that the seal affixed to said instrument is such Corporate seal;
that it was so affixed by order of the Town Board of said Corporation, and
that he signed his 'name thereto by like order.
Notary Public
JUDM T.TERRY
NO
per,State of New York
No.6 .0344983 Suffolk CountY),�
STATE OF NEW YORK) Commission Expires March 30,19
COUNTY OF SUFFOLK) ss.
On this / day of January ,1985 , before me personally j
came ROY A. SCHELIN to me personally known, being by me
duly sworn did depose and say that he resides at Locust Lane,
Southold, New York that he is the President of North Fork Sanitation
Service
the corporation described in and which executed the above instrument, that
he knows the seal of said Corporation; that the seal affixed to said instrument
is such corporate seal; that it was so affixed by order of the Board of
Directors of said Corporation; and that he signed his name thereto by like
order.
Notary Public
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A0CM T-TERRYVok
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51=98 30.~
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C:Ord
NAME AND ADDRESS OF AGENCY t
The G.H. Corwin Agy. , Inc. COMPANIES AFFORDING COVERAGES
200 Front Street
Greenport, N.Y. 11944 L°nER"Y A St. Paul Fire & Marine Ins.
COMPANY
LETTER LJ
NAM' AND ADDRESS OF INSURE^
COMPANY
Roy Schelin d/b/a ETTEI'
North Fork Sanitation Service COMPANY
P.O. Box 1498 LETTER
_ Southold, N.Y. 11971 LETTER
COMPANY C
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This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Notwithstanding any requirement,term or condition
of any contract or other document with respect to which this certificate may be issued or may pertain,the insurance afforded by the policies described herein is subject to all the
terms,exclusions and conditions of such policies. x`'
COMPANY POLICY Limits of Liability in Thousands(000)
LETTER TYPE OF INSURANCE POLICY NUMBER EXPIRATION DATE EACH AGGREGATE
OCCURRENCE
GENERAL LIABILITY
BODILY INJURY $ 500 $
❑COMPREHENSIVE FORM j �j •"r"
?' A XI PREMISES—OPERATIONS 565JL3317 2/9/86 PROPERTY DAMAGE $ 25 S 25 f
❑ EXPLOSION AND COLLAPSE <
_ HAZARD 'WTn
❑UNDERGROUND HAZARD _
❑ PRODUCTS/COMPLETED --------------- •�
OPERATIONS HAZARD BODILY INJURY
❑CONTRACTUAL INSURANCE PROPERTY DAMAGE $ $
❑ BROAD FORM PROPERTY COMBINED `
DAMAGE
❑ INDEPENDENT CONTRACTORS X
❑ PERSONAL INJURY
�* PERSONAL IN.IU RY $
t:
AUTOMOBILE LIABILITY BODILY INJURY
(EACH PERSON
❑ COMPREHENSIVE FORM $
BODILY INJURY
❑ OWNED (EACH ACCIDENT)
❑ HIRED
PROPERTY DAMAGE $
BODILY INJURY AND
- ❑ NON-ONiNED PROPERTY DAMAGE $
COMHbNED I
EXCESS LIABILITY
BODILY INJURY AND
❑ UMBRELLA FORM g
❑ OTHER THAN UMBRELLA PROPERTY DAMAGE $
COMBINED
FORM
WORKERS'COMPENSATION STATUTORY
and
EMPLOYERS'LIABILITY I $
:EYE
OTHER
its
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES
Garbage, ashes or refuse collection
x
Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com-
pany will endeavor to mail —15 ;fays written nntice. to the below named certificate holder, but failure to _
mall such notice shall impose no onhi jatlon or liability of any kind upon the company.
WMEAND A r.;t c:;of CERTIFICATE HOt DER
DATE ISSUED, Jan. 4. 1985
Town of Southold --
Town Clerks Office
Main Rd. L=rev, - : --
Southold, N.Y. 11971 '-b H0RIZED RLPPESENTAI r - --
1
ACORD 25(1-79) 4rV
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLERK (516)765-1801
REGISTRAR or VITAL ST,crISI ICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 10, :1985
Mr. Roy A. Schelin
North Fork Sanitation Service
P. O. Box 1498
Southold, New York 11971
Dear Roy:
Returned herewith are your two bid deposit checks in the amount
of $200.00 each submitted with your bids for the collection, storage,
removal and purchase of all scrap metal and scrap paper deposited at
the Southold Town Landfill Site located at Cutchogue, for the period
from January 1, 1985 through December 31, 1985.
Very truly yours,
Judith T. Terry
Southold Town Clerk
Enclosures (2)
_ 'd4:.1e...
4�7
'
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLERK (516)765-1801
REGIS'rRAR or VITAL S-1 N I ISTICs OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 28, 1984
Mr. Roy A. Schelin'
North Fork Sanitation Service
P. O. Box 1498
Southold, New York 1.1971
Dear Roy:
The Southold Town Board at a regular meeting held on December
28, 1984 accepted your proposal for the collection, storage, removal
and purchase of all scrap metal deposited at the Southold Town Landfill
Site located at Cutchogue, for the period January 1, '1985 through Dec-
ember 31, ;1985, at the bid price of $4, 160.00.
Please stop at this 'office at your earliest convenicne to execute the
agreement, at which time, please bring with you a copy of your insurance
policy covering the Town of Southold under this agreement, and a check
in the amount of $1, 386'. 67 representing one-third payment due on January
1, 1985. You are also required to deposit with me $1,000.00 in the form
of cash or certified check made payable to the Town of Southold as security
for the faithful and prompt performance and completion of the work specified
in the specifications and agreement.
Upon execution of the agreement your $200.00 bid deposit check will »�
be returned to you. ,
For your information, B. P. Wreckers, Ltd. was the high bidder fol•
the collection, etc. of the scrap paper, at a bid'price of $1, 655.87.
Very truly yours,
U
Judith T. Terry
Southold Town Clerk
PROPOSAL
To the Town Board of the Town of Southold, Suffolk County, New York:
In accordance with the Notice to Bidders dated December 7, 1984,
inviting proposals for the Collection, Storage, Removal and Purchase of all
Scrap Metal deposited at the Southold Town Landfill Site located north of
County Route 48, at Cutchogue, New York during the period from January
1, 1985 to December 31, 1985, and subject to all the conditions and require-
ments of the specifications, the undersigned proposes to furnish all the labor
and tools, equipment and conveyances for the said work and to fully and
completely perform the same in accordance with such Notice to Bidders,
Specifications and Form of Contract and to the satisfaction of the Town of
Southold for the following price:
A. Bid' for one year (Fiscal Year 1985) $Four Thousand One Hundred
gnd Sixty Dollars .
($ 4. 160 .00 ) Dollars which is to be paid to the Town of Southold in three
(3) equal installments as follows:
(a) One-third (1/3) on January 1, 1985.
(b) One-third ( 1/3) on May 1, 1985.
(c) One-third (1/3) on September 1, 1985.
If this proposal shall be accepted by the Town Board and the under-
signed shall fail to execute the contract or fails to file the required bond or
other security, then the said Town Board may, at its option, determine that
the undersigned has abandoned the Contract, and thereupon his proposal
shall be returned to the undersigned.
Attached herewith is a certified check or proposal bond for the sum of
Two Hundred Dollars
($200.00) in accordance with the conditions stipulated
in the specifications.
By submission of this bid or proposal, the bidder certifies that: t
(a) This bid or proposal has been independently arrived at without
collusion with any other bidder or with any competitor or potential competitor;
(b) This bid or proposal has not been knowingly disclosed and will not
be knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor;
7if Page 2 - ProposJO Scrap Metal
(c) No attempt has been or will be made to induce any other person,
partnership or corporation to submit or not to submit a bid or proposal;
(d) The person signing this bid or proposal certifies that he has fully
informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirm the truth thereof,
such penalties being applicable to the bidder as well as to the person signing
in its behalf;
(e) That attached hereto (if a corporate bidder) is a certified copy of
resolution authorizing the execution of this certificate by the signator of this
bid or proposal on behalf of the corporate bidder.
By submitting this proposal, the undersigned understands and agrees
that the Town Board reserves the right, in its absolute discretion, to accept
or reject any and all proposals.
IN WITNESS WHEREOF, the undersigned has herewith set his (their)
name in full, together with his (their) residence address, this 26th day
of December, 1984
Signature ,
Title Owner
Firm or Corporation North Fork Sanitation Service
Address P.O. Box 1498, Southold, NY 11971
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CERTIFIED COPY OF RESOLUTION AUTHORIZING THE
EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION
ON BEHALF OF CORPORATE BIDDER.
RESOLVED that
(Name of Corporation)
be authorized to sign and submit the bid or proposal of this corporation for
the following project: Sale and Removal of Scrap Metal from the Southold
Town Landfill Site at Cutchogue, New York, and to include in such bid or
proposal the certificate of non-collusion required by Section 103-d of the
General Municipal Law as the act and deed of such corporation, and for any
inaccuracies or misstatements in such certificate this corporate bidder shall
be liable under the penalties of perjury.
The foregoing copy is a true and correct copy of the resolution adopted
by corporation at a meeting of its Board of
Directors held on the day of 1984.
Secretary
(Seal of the
Corporation)
i
PROPOSAL
To the Town Board of the Town of Southold, Suffolk County, New York:
In accordance with the Notice to Bidders dated December 7, 1984,
inviting proposals for the Collection, Storage, Removal and Purchase of all
Scrap Metal deposited at the Southold Town Landfill Site located north of
County Route 48, at Cutchogue, New York during the period from January
1, 1985 to December 31, 1985, and subject to all the conditions and require-
ments of the specifications, the undersigned proposes to furnish all the labor
and tools, equipment and conveyances for the said work and to fully and
completely perform the same in accordance with such Notice to Bidders,
Specifications and Form of Contract and to the satisfaction of the Town of
Southold for the following price:
A. Bid for one year (Fiscal Year 1985) $ ��-�• 67
($ 67 ) Dollars which is to be paid to the Town of Southold in three
(3) equal installments as follows:
(a) One-third (1/3) on January 1, 1985.
(b) One-third ( 1/3) on May 1, 1985.
(c) One-third (1/3) on September 1, 1985.
If this proposal shall be accepted by the Town Board and the under-
signed shall fail to execute the contract or fails to file the required bond or
other security, then the said Town Board may, at its option, determine that
the undersigned has abandoned the Contract, and thereupon his proposal
shall be returned to the undersigned.
Attached herewith is a certified check or proposal bond for the sum of
Two Hundred Dollars ($200.00) in accordance with the conditions stipulated
in the specifications.
ti
By submission of this bid or proposal, the bidder certifies that:
` (a) This bid or proposal has been independently arrived at without
collusion with any other bidder or with any competitor or potential competitor;
(b) This bid or proposal has not been knowingly disclosed and will not
be knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor;
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Page 2 - Proposal' Scrap Metal
(c) No attempt has been or will be made to induce any other person,
partnership or corporation to submit or not to submit a bid or proposal;
(d) The person signing this bid or proposal certifies that he has fully
informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirm the truth thereof,
such penalties being applicable to the bidder as well as to the person signing
in its behalf;
(e) That attached hereto (if a corporate bidder) is a certified copy of
resolution authorizing the execution of this certificate by the signator of this
bid or proposal on behalf of the corporate bidder.
By submitting this proposal, the undersigned understands and agrees
that the Town Board reserves the right, in its absolute discretion, to accept
or reject any and all proposals.
IN WITNESS WHEREOF, the undersigned has herewith set his (their)
name in full, together with his (their) residence address, this day
of 198
Signature
Title �•!1S?/�
Firm or Corporation
Address SIO
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CERTIFIED COPY OF RESOLUTION AUTHORIZING THE
EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION
ON BEHALF OF CORPORATE BIDDER.
RESOLVED that Wffe�PR_S /_ rp
(Name of Corporation)
be authorized to sign and submit the bid or proposal of this corporation for
the following project: Sale and Removal of Scrap Metal from the Southold
Town Landfill Site at Cutchogue, New York, and to include in such bid or
proposal the certificate of non-collusion required by Section 103-d of the
General Municipal Law as the act and deed of such corporation, and for any
inaccuracies or misstatements in such certificate this corporate bidder shall
be liable under the penalties of perjury.
The foregoing copy is a true and correct copy of the resolution adopted
by 611P (, lefc S L7'P corporation at a meeting of its Board of
Directors held on the 62 day of 1984.
Secret y
(Seal of the
Corporation)
LEGAL NOTICE
NOTICE TO BIDDERS
FOR SALE AND REMOVAL COUNTY OF SUFFOLK
ss:
OF SCRAP METAL FROM STATE OF NEW YORK
SOUTHOLD TOWN
LANDFILL SITE,
FISCAL YEAR 1985.
NOTICE IS HEREBY GIV- Patricia Wood, being duly sworn, says that she is the
EN that sealed bids are sought Editor, of THE LONG ISLAND TRAVELER-WATCHMAN,
and requested for the sale of
scrap metal by the Town of a public newspaper printed of Southold, in Suffolk County;
Southold, according to sPecifi- and that the notice of which the annexed is a printed copy,
cations and a contract to be let has been published in said Lon Island Traveler-Watch-
Townthe Town Board of the p g
Town of Southold. man once each week forweeks
.....................................
The sealed proposals will be
received by the Town Clerk of /--
successively, commencing on the ....................................
the Town of Southold at the
Southold Town Clerk's Office,
day 19........
Town Hall, Main Road, South- �—�
old, New York, until 10:00 �� l
A.M., Thursday, December ....,...............................
27, 1984, and will be consid-
ered publicly at such time and
place. Specifications, a pro-
posed contract for the execu-
tion of the work, and forms of
proposal can be examined at
the Office of the Town Clerk, Sworn to before me this ................................ day of
Town Hall Main_Road, South-
j �
old, New York.
............................................ 19..., .....
Proposals must be made
upon and in accordance with
the form of proposal prepared
by the Town Attorney, which
form of proposal will have an
accompanying copy of the Notary Public
specifications for said work
and proposed agreement and BARBARA FORBES
the same may be obtained at Notary Public, State of New York
the Office of the Southold No. 4806846
Town Clerk at the Town Hall, Qualified in Suffolk Cou��ty
Main Road, Southold, New Commission Expires Marcie 6u,
York,upon payment of a fee of
$25.00.
Proposals shall be made and
received upon the following
conditions:
Each proposal must be
accompanied by the deposit of
a certified check payable to the
order of the Town of Southold
in the sum of $200.00, or a
bond with sufficient sureties,
to be approved by the Town
Board, in the penal sum of
$200.00 conditioned that if the
proposal is accepted the suc-
cessful bidder will enter into a
contract for the work,and that
he will furnish,within ten days
from the date of the accept.
ance-of the proposal, suitable
surety as provided in the
Specifications for the faithful
and prompt performance and
completion of the work speci-
fied.
All deposits except that of
the successful bidder will be
promptly returned and that of
the successful bidder returned
upon his providing the requir-
ed surety.
Upon acceptance of his bid,
if the successful bidder fails to
enter into a contract pursuant
to the requirements of the
Town Board, or fails to give
the further security pre-
scribed in the Specifications
within the time limited herein,
then the check deposited as
aforesaid and the moneys
standing to the credit of same,
shall be forfeited to the Town
as liquidated damages, or if a
bond has been presented in
lieu of a certified check, then
the penalty shall be enforced
as liquidated damages.
All bids must be marked
"Bid for Sale and Removal of
Scrap Metal" and must be
signed and sealed in envelopes
plainly addressed to the South-
old Town Clerk, Southold
Town Hall, Main Road, South-
old, New York 11971.
The Town Board reserves
the right to reject any and all
bids or parts thereof.
DATED: December 7, 1984.
JUDITH T.TERRY
SOUTHOLD TOWN CLERK
1T-12/13/84(18)
COUNTY OF SUFFOLK
ss:
STATE OF NEW YORK
i
iI
Patricia Wood, being duly sworn, says that she is the
Editor, of THE LONG ISLAND TRAVELER-WATCHMAN,
a public newspaper printed at Southold. in Suffolk County;
and that the notice of which the annexed is a printed copy,
has been published in said Long Island Traveler-Watch-
man once each week for ......................................weeks
successively, commencing on the ....................................
day ............. .......................................
...............................
i
Swornn to before me this ................................ day of
.......
........... .........................
Notary Public
BARBARA FORBES
No QTYPublic State of New York
No. 4806846
Qualified in Suffolk County p
Commission Expires Marcia bu, 19 0 6
I
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r _
STATE OF NEW YORK ►
1 SS:
Proposals shall be made and All bids must be marked"Bid 1
Legal Not-ices received upon the following con- for Sale and Removal of Scrap
ditions: Metal and must be signed and
LEGAL NOTICE Each proposal must be accom- sealed in envelopes plainly ad- of Greenport, in
NOTICE TO BIDDERS panied by the deposit of a cer- dressed to the Southold Town sworn, says that he/she is
FOR SALE AND REMOVAL tified check payable to the order Clerk,Southold Town Hall,Main
OF SCRAP METAL FROM of the Town of Southold in the Road,. Southold, New York iUFFOLK TIMES, a Weekly
SOUTHOLD TOWN sum of$200.00, or a bond with 11971. it Greenport, in the Town
LANDFILL SITE, sufficient sureties, to be ap- The Town Board reserves the
FISCAL YEAR 1985. proved by the Town Board,in the right to reject any and all bids or Suffolk and State of New
NOTICE IS HEREBY GIVEN penal sum of$200.00conditioned parts thereof. ;e of which the annexed is
that sealed bids are sought and that if the proposal is accepted DATED:December 7,1984.
requested for the.sale of scrap the successful bidder will enter JUDITH T.TERRY Bn regularly published in
metal by the Town of Southold, into a contract for the work,and SOUTHOLD TOWN CLERK
according to specifications and a that he will furnish,within ten 1TD13-4738 each week for O Tl C
contract to be let by the Town days from the date of the accep- wee ws successively, commencing on the 3th
Board of the Town of Southold. tance of the proposal, suitable 1 ,Z
The sealed proposals will be re- surety as provided in the Specifi- day of =C @ C 3' 19 r�
ceived by the Town Clerk of the cations for the faithful and
Town of Southold at the Southold prompt performance and comple-
Town Clerk's Office,Town Hall, tion of the work specified.
Main.Road,Southold New York, All deposits except that of the
until 10:00 A.M.,Thursday,De- successful bidder will be r
cember 27,1984,and will be con- promptly returned.and that of Principe C ark
sidered publicly at such time and the successful bidder returned
place. Specifications,a proposed upon his providing the required
contract for the execution of the surety. Sworn to before me this!
work,and forms of proposal can Upon acceptance of his bid,if i)C C ellb e 7
be examined at the Office of the the successful bidder fails to {A CHIEN ay of 19
Town Clerk, Town Hall, Main enter into a contract purusant to ; State of New YurM
Road,Southold,New York. the requirements of the Town Suffolk County
Proposals must be made upon Board,or fails to give the further March 30 19
and in accordance with the form security prescribed in the _ l G�:t 1 1 �{ , �.t"t
of proposal prepared by the Town Specifications within the time li-
Attorney,which form of proposal mited herein,then the check de-
will have an accompanying copy posited as aforesaid and the
of the specifications for said work moneys standing to the credit of
and proposed agreement and the same, shall be forfeited to the
same may be obtained at the Of- Town as liquidated damages,or
fice of the Southold Town Clerk if a bond has been presented in
at the Town Hall, Main Road, lieu of a certified check,then the
Southold, New York,upon pay- penalty shall be enforced as
ment of a fee of$25.00. liquidated damages.
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STATE OF NEW YORK 1
� w 1 SS:
COUNTY OF SUFFOLK 1
y
ANNA LLK:r AS
of Greenport, in
said County, being duly sworn, says that he/she is
rv; Principal Clerk of THE SUFFOLK TIMES,a Weekly
Newspaper, published at Greenport, in the Town
_ of Southold, County of Suffolk and State of New
York, and that the Notice of which the annexed is
a printed copy, has been regularly published in
said Newspaper once each week for one
weeks successively, commencing on the 1 3th
day of
December 19 84
r
Principe C ark
Sworn to before me this 13th
day of December 19 84
JUDITH A.CHIEN
NOTARY PUBLIC,State of New York
No.4796131,Suffolk County
Term Expires March 30 1! (� 10(,{ f1A v�
STATE OF NEW YORK:
SS:
COUNTY OF SUFFOLK:
JUDITH T. TERRY, Town Clerk of the Town of Southold, New
York, being duly sworn, says that she is over the age of twenty-one
years; that on the 7th day of December 19 84 she affixed a
notice of which the annexed printed notice is a true copy, in a proper
and substantial manner, in a most public place in the Town of Southold,
Suffolk County, New York, to wit:'
Town Clerk Bulletin Board, Southold Town Hall, Main Road,
Southold, New York 11971.
Legal Notice - Notice to Bidders for Sale and Removal of Scrap Metal
from Southold Town Landfill Site, Fiscal Year .1985. - Bid Opening
10:00 A.M. - Thursday, December 27, 1984, Southold Town Hall.
Judith T. Terry
Southold Town Clerk
Sworn to before me this
I
7th day of December 19 84
J
Notary Public
EUTABETH ANN NEVIU.E
NOTARY PUBLIC,Stde of New York
No.52-8125850,Suffolk County
Term Expires March 30, 19.8
i
LEGAL NOTICE
NOTICE TO BIDDERS FOR SALE AND REMOVAL
OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR 1985.
NOTICE IS HEREBY GIVEN that sealed bids are sought and requested
for the sale of scrap metal by the Town of Southold, according to specifica-
tions and a contract to be let by the Town Board of the Town of Southold.
The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold,
New York, until 10:00 A.M. , Thursday, December 27, 1984, and will be
considered publicly at such time and place. Specifications, a proposed
contract for the execution of the work, and forms of proposal can be examined
at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York.
Proposals must be made upon and in accordance with the form of proposal
�! prepared by the Town Attorney, which form of proposal will have an
accompanying copy of the specifications for said work and proposed agreement
and the same may be obtained at the Office of the Southold Town Clerk. at the
Town Hall, Main Road, Southold, New York, upon payment of a fee of $25. 00.
Proposals shall be made and received upon the following conditions:
Each proposal must be accompanied by the deposit of a certified check
payable to the order of the Town of Southold in the sum of $200.00, or a
bond with sufficient sureties, to be approved by the Town Board, in the
penal sum of $200.00 conditioned that if the proposal is accepted the success-
ful bidder will enter into a contract for the work, and that he will furnish,
i
within ten days from the date of the acceptance of the proposal, suitable
surety as provided in the Specifications for the faithful and prompt perform-
. j
ance and completion of the work specified.
All deposits except that of the successful bidder will be promptly
returned and that of the successful bidder returned upon his providing the
required surety.
Page 2 - Bid for *e and removal
of scrap metal
Upon acceptance of his bid, if the successful bidder fails to enter into
a contract pursuant to the requirements of the Town Board, or fails to give
the further security prescribed in the Specifications within the time limited
herein, then the check deposited as aforesaid and the moneys standing to the
credit of same, shall be forfeited to the Town as liquidated damages, or if a
bond has been presented in lieu of a certified check, then the penalty shall
be enforced as liquidated damages.
All bids must be marked "Bid for Sale and Removal of Scrap Metal" and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971.
The Town Board reserves the right to reject any and all bids or parts
c
thereof.
i
DATED: December 7, 1984.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
i
PLEASE PUBLISH ONCE, DECEMBER 13, 1984, AND FORWARD ONE ( 1)
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Long Island Traveler-Watchman
The Suffolk Times
Town Board Members j
Superintendent of Highways Dean
Town Clerk's Bulletin Board
,! I
r ,
LEGAL NOTICE
NOTICE TO BIDDERS FOR SALE AND REMOVAL
OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR 1985.
NOTICE IS HEREBY GIVEN that sealed bids are sought and requested
for the sale of scrap metal by the Town of Southold, according to specifica-
tions and a contract to be let by the Town Board of the Town of Southold.
i
The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold,
New York.. until 10:00 A.M., Thursday, December 27, 1984, and will be
I!
!' considered publicly at such time and place. Specifications, a proposed
s
s
contract for the execution of the work, and forms of proposal can be examined
at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York.
i Proposals must be made upon and in accordance with the form of proposal,
prepared by the Town Attorney, which form of proposal will have an
accompanying copy of the specifications for said work and proposed agreement
and the same may be obtained at the Office of the Southold Town Clerk at the
Town Hall, Main Road, Southold, New York, upon payment of a fee of $25.00.
Proposals shall be made and received upon the following conditions:
Each proposal must be accompanied by the deposit of a certified check
ii i
!{ payable to the order of the Town of Southold in the sum of $200.00, or a
s
bond with sufficient sureties, to be approved by the Town Board, in the
penal sum of $200.00 conditioned that if the proposal is accepted the success-
ful bidder will enter into a contract for the work, and that he will furnish,
1
within ten days from the date of the acceptance of the proposal, suitable
Ij
�I surety as provided in the Specifications for the faithful and prompt perform-
s
ance and completion of the work specified.
All deposits except that of the successful bidder will be promptly i
returned and that of the successful bidder returned upon his providing the
�j I -
required surety.
i
i
low-
Page 2 - B1for sale and, removal
of scrap metal
Upon acceptance of his bid, if the successful bidder fails to enter into
a contract pursuant to the requirements of the Town Board, or fails to give
the further security prescribed in the Specifications within the time limited
herein, then the check deposited as aforesaid and the moneys standing to the
credit of same, shall be forfeited to the Town as liquidated damages, or' if a
bond has been presented in lieu of a certified check, then the penalty shall
be enforced as liquidated damages.
All bids must be marked "Bid for Sale and Removal of Scrap Metal" and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971.
The Town Board reserves the right to reject any and all bids or parts
thereof.
I
DATED: December 7, 1984.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, DECEMBER 13, 1984, AND FORWARD ONE ( 1)
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Long Island Traveler-Watchman
The Suffolk Times
Town Board Members
Superintendent of Highways Dean
Town Clerk's Bulletin Board
n
LEGAL NOTICE
NOTICE TO BIDDERS FOR SALE AND REMOVAL
OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR 1985.
NOTICE IS HEREBY GIVEN that sealed bids are sought and requested
for the sale of scrap metal by the Town of Southold, according to specifica-
tions and a contract to be let by the Town Board of the Town of Southold. i
�! The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold,
New York, until 10:00 A.M., Thursday, December 27, 1984, and will be
I I
considered publicly at such time and place. Specifications, a proposed
�! I
1)
contract for the execution of the work, and forms of proposal can be examined
at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York.
!� Proposals must be made upon and in accordance with the form of proposal
prepared by the Town Attorney, which form of proposal will have an
accompanying copy of the specifications for said work and proposed agreement j
and the same may be obtained at the Office of the Southold Town Clerk at the
I Town Hall, Main Road, Southold, New York, upon payment of a fee of $25.00. 1
Proposals shall be made and received upon the following conditions:
'. Each proposal must be accompanied by the deposit of a certified check f
payable to the order of the Town of Southold in the sum of $200.00, or a
�4 r
bond with sufficient sureties, to be approved by the Town Board, in the
penal sum of $200.00 conditioned that if the proposal is accepted the success-
ful bidder will enter into a contract for the work, and that he will furnish,
within .ten days from the date of the acceptance of the proposal, suitable
i surety as provided in the Specifications for the faithful and prompt perform-
jiance and completion of the work specified.
All deposits except that of the successful bidder will be promptly
+ returned and that of the successful bidder returned upon his providing the
required surety.
`f
1
j
Page 2 - 130for sale and removal
of scrap metal
Upon acceptance of his bid, if the successful bidder fails to enter into
a contract pursuant to the requirements of the Town Board, or fails to give
the further security prescribed in the Specifications within the time limited
herein, then the check deposited as aforesaid and the moneys standing to the
credit of same, shall be forfeited to the Town as liquidated damages, or if a
bond has been presented in lieu of a certified check, then the penalty shall
be enforced as liquidated damages.
Ail bids musi be bark-ed "Bid for Sale and Removal of Scrap Metal" and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 119711.
The Town Board reserves the right to reject any and all bids or parts
thereof.
i
DATED : December 7, 1984.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, DECEMBER 13, 1984, AND FORWARD ONE ( 1)
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Long Island Traveler-Watchman
The Suffolk Times
Town Board Members
Superintendent of Highways Dean
Town Clerk's Bulletin Board
j
RVA
PROPOSAL
To the Town Board of the Town of Southold, Suffolk County, New York:
In accordance with the Notice to Bidders dated December 7, 1984,
inviting proposals for the Collection, Storage, Removal and Purchase of all
Scrap Metal deposited at the Southold Town Landfill Site located north of
County Route 48, at Cutchogue, New York during the period from January
1, 1985 to December 31, 1985, and subject to all the conditions and require-
ments of the specifications, the undersigned proposes to furnish all the labor
and tools, equipment and conveyances for the said work and to fully and
completely perform the same in accordance with such Notice to Bidders,.
Specifications and Form of Contract and to the satisfaction of the Town of
Southold for the following price:
A. Bid for one year (Fiscal Year 1985) $
($ ) Dollars which is to be paid to the Town of Southold in three
(3) equal installments as follows:
(a) One-third (1/3) on January 1, 1985.
(b) One-third ( 1/3) on May 1, 1985.
(c) One-third (1/3) on September 1, 1985.
If this proposal shall be accepted by the Town Board and the under-
signed shall fail to execute the contract or fails to file the required bond or
other security, then the said Town Board may, at its option, determine that
the undersigned has abandoned the Contract, and thereupon his proposal
shall be returned to the undersigned.
Attached herewith is a certified check or proposal bond for the sum of
Two Hundred Dollars ($200.00) in accordance with the conditions stipulated
in the specifications.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without
collusion with any other bidder or with any competitor or potential competitor;
(b) This bid or proposal has not been knowingly disclosed and will not
be knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor;
Page 2 - Proposal•- Scrap Metal
(c) No attempt has been or will be made to induce any other person,
partnership or corporation to submit or not to submit a bid or proposal;
(d) The person signing this bid or proposal certifies that he has fully
informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirm the truth thereof,
such penalties being applicable to the bidder as well as to the person signing
in its behalf;
(e) That attached hereto (if a corporate bidder) is a certified copy of
resolution authorizing the execution of this certificate by the signator of this
bid or proposal on behalf of the corporate bidder.
By submitting this proposal, the undersigned understands and agrees
that the Town Board reserves the right, in its absolute discretion, to accept
or reject any and all proposals.
IN WITNESS WHEREOF, the undersigned has herewith set his (their)
name in full, together with his (their) residence address, this day
of 198 .
Signature
Title
Firm or Corporation
Add ress
-2-
CERTIFIED COPY OF RESOLUTION AUTHORIZING THE
EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION
ON BEHALF OF CORPORATE BIDDER.
RESOLVED that
(Name of Corporation)
be authorized to sign and submit the bid or proposal of this corporation for
the following project: Sale and Removal of Scrap Metal from the Southold
Town Landfill Site at Cutchogue, New York, and to include in such bid or
proposal the certificate of non-collusion required by Section 103-d of the
General Municipal Law as the act and deed of such corporation, and for any
inaccuracies or misstatements in such certificate this corporate bidder shall
be liable under the penalties of perjury.
The foregoing copy is a true and correct copy of the resolution adopted
by corporation at a meeting of its Board of
Directors held on the day of 1984.
Secretary
(Seal of the
Corporation)
TOWN OF SOUTHOLD
SPECIFICATIONS FOR THE SALE AND REMOVAL
OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE AT CUTCHOGUE, NEW YORK
The following are the specifications providing for the sale and removal of
scrap metal from the Southold Town Landfill Site at Cutchogue, int he Town
of Southold, County of Suffolk, New York. The provisions hereof are to be
deemed a part of the contract upon its being awarded to the successful
bidder.
1. The Town of Southold intends by these specifications to seek
proposals for the sale of scrap metal deposited by the public at its Landfill
Site located north of County Route 48, at Cutchogue, New York, during the
period commencing on January 1, 1985 and ending on December 31, 1985. To
effectuate such sale, it is intended that the successful bidder (hereinafter
referred to as the Contractor) will, at all times during the period specified,
place conventional containers (8 ft. by 30 ft. steel trailer bodies) at
convenient locations at the site into which the public and Town employees at
the site will deposit scrap metal. As such containers are filled the Contractor
will be required to promptly remove them and replace them with empty
containers. It is estimated by the head of the Department of Public Works
of the Town of Southold that the volume of scrap metal which will be deposited
at the site from January 1 to December 31 will be as follows, to wit: 30
containers of scrap metal. It is intended that when used herein, the term
scrap metal is intended to include scrapped automobiles, trucks, tractors,
refrigerators, and any and all articles composed essentially of metal, whether
ferrous or non-ferrous.
2. The lump sum price set forth in the proposal shall be the amount
that the Contractor will be required to pay to the Town of Southold for all
scrap metal removed from the Town Landfill Site during the period from
January 1 to December 31 regardless of the actual volume of scrap metal
actually removed. Accordingly, any proposals submitted on the basis of
volume, or on the basis of actual containers of scrap metal removed will be
rejected as not complying with the terms and conditions of these specifications.
Page 2 - Specificatns - Scrap Metal
In the event the Town accepts a bid for a one year contract, the lump sum
bid price must be paid to the Town in three (3) equal installments, as follows:
1/3 on January 1, 1985; 1/3 on May 1, 1985; and 1/3 on September 1, 1985.
2. 1t shall be the duty of the Contractor, at all times during the term
of the Contract, to provide a sufficient number of containers at the site
available to receive all scrap metal deposited at the site. The Contractor
shall also be required to maintain a telephone at which he may be contacted
by the Town. The telephone number shall be filed in the office of the High-
way Department. The Contractor shall remove filled containers and deposit
empty containers within 24 hours of notice by the Town. In the event that
the Contractor fails to provide a sufficient number of containers, as a result
of which scrap metal cannot be deposited in containers, the Contractor shall
be required to remove all scrap metal deposited within an area of 100 feet
from the filled containers.
4. It is understood and agreed between the Contractor and the Town
that, notwithstanding the terms and conditions contained herein, the Town of
Southold, and its officers, and employees shall continue to have supervision
and control of the Landfill Site and all activities conducted at such site.
Accordingly, the Contractor, when conducting any work or activity at the
landfill Site, shall be subject to the orders of the Town of Southold, and its
officers and employees in the manner in which the Contractor performs his
work, including the location of containers at the site.
5. The Contractor shall within ten days from the date of the acceptance
of his bid furnish a suitable performance bond in the amount of $1,000.00,
conditioned upon the faithful and prompt performance and completion of the
work specified herein. In lieu of such performance bond, the successful
bidder may deposit cash or a certified check made payable to the Town of
Southold in the amount of $1,000.00 as security for the faithful and prompt
performance and completion of the work specified herein.
6. Each bidder will be required to submit a sealed proposal (on the
form provied by the Town) to the Town Clerk of the Town of Southold,
Southold Town Hall, Main Road, Southold, New York 11971, for the work
specified herein in accordance with the terms and conditions herein set forth.
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i
Page 3 - SpecifiAns - Scrap Metal
The Town Board reserves the right to reject any and all proposals.,
or parts thereof.
7. The successful bidder hereinafter called the Contractor, shall
commence the work on January 1, 1985 and shall continue the work for a
period of twelve months, to end on December 31, 1985.
8. The Contractor shall indemnify the Town of Southold harmless of and
from any and all claims, damages and charges of every name and nature
arising from the negligence or want of care of the Contractor or his agents
and employees in the prosecution of the work. The Contractor further agrees
to provide and keep in force at his own expense during the term of this
agreement, general liability policies of insurance in standard form protecting
the Contractor and the Town of Southold against any liability whatsoever
occasioned as a result of the work performed under this agreement. Such
policies shall name the Town of Southold as an additional named insured and
are to be written by good and solvent insurance companies satisfactory to
the Town Board in the amount of $300,000.00 with respect to death or bodily
injuries to any one person, $500,000.00 with respect to death or bodily injury
in any one accident, and $25,000.00 property damage in respect to any one
accident. The Contractor shall promptly furnish to the Town Clerk certif-
icates showing that such insurance has been secured and maintained in force
during the term hereof.
9. The Contractor, to whom the contract shall be let or awarded, is
prohibited from assigning, transferring, sub-letting or otherwise disposing of
the same or any part of the work called for by the same to any other person,
company or corporation without the prior consent in writing of the Town
Board.
10. If at any time the Town Board shall determine that the work is
unnecessarily delayed or that the Contractor is willfully violating any of the
conditions of the contract, or if the work be not fully completed within the
time provided in these specifications, the Supervisor shall have the power to
notify the Contractor to discontinue all work or any part thereof, by a
written notice to be served upon the Contractor, either personally or by
leaving said notice at his residence or with his agent in charge of work, and
thereupon the contract shall be deemed terminated and the Contractor shall
3-
Page 4 - Specifications - Scrap Metal
discontinue all work, and the Town Board shall thereupon have the power to
employ such other persons as it may deem necessary, by contract or other-
wise, to complete the work herein described. In the event of the termination
of the contract as herein provided, the Contractor shall within ten days of
the service of such notice, remove all containers and other equipment owned
by him from the site. If the Contractor shall fail to remove the same within
the time specified, the same shall become the property of the Town of
Southold. In the event of the termination of the Contract as herein provided,
all sums theretofore paid to the Town by the Contractor shall become the
property of the Town and the Contractor shall have no claim thereto, or any
part thereof.
11. The Contractor shall exercise due care in the performance of the
work, both in the handling of the containers and in the transportation of
them to and from the site. The Contractor shall clean up any unsightly
condition caused by carelessness on the part of his employees in handling the
scrap metal or caused by falling from vehicles during transportation.
12. The Town may notify the Contractor of any unsightly conditions
caused during transportation. If the Contractor fails to correct such
conditions within twenty-four (24) hours after such notice, the Town may
appoint a suitable party to perform such work and charge the Contractor for
such expense, which shall be paid by the Contractor within ten ( 10) days of
the submission of such statement of charges.
DATED at Southold, New York, December 7, 1984.
JUDITH T. TERRY
TOWN CLERK
TOWN OF SOUTHOLD
i
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