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HomeMy WebLinkAboutCompost Tractor 11G1111i'T,M ENT made this 3rdday of January 1983, between WEST MOUNTAIN SALES, INC. with its principal office and place of business at RD 2, Corinth Road, Glens Falls, New York 12801 , hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following: One Brown Bear Cub tractor with detachable compost auger, all in accordance with the bid documents at the total price of Sixty-two thousand two hundred sixty three dollars ($62,263. 00) , and One Hydrostatic Royer Brush Shredder or Cutter, all in accord- ance with the bid documents at a total price of Twelve-thousand four hundred forty-three dollars ( $12 ,443. 00) . The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this 15th day of February J. 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the 21 day of December 1982. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The seller warrants the above described equipment against defective work- manship and material in accordance with the provisions of paragraph 9 of the Instruct- ions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operators manual, and will also, upon the delivery of the aforesaid eq7.1ipment, provide qualified persons to instruct the Town employees designated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise depose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the -2- same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purellase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. WEST r UNTAI SA ES, INC. 13y TOWN OF SOUTHOLD B U v •or -3- G 5'.PA` E O1NJ-;"XV 'Y01;,K) ss. COUNTY OP � �) On the 1-4'x,day of 198 , before me personally came to me known, who, being by me duly sworn, �did deimse and say that lie resides at /�/" '�" /Q-1 1�6qr: that he is the the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. NotaryPublir_ n,(f STATE OF NEW YOFtli) Cvyyc, SS. : Ce. Cc9.wiP�� COUNTY OF SUFFOLK ) On the 3rd clay of January 198Z), before me personally came Francis J. Murphy � xxl to me known, who, being by me duly sworn, did depose and i�.ai Road, Mattituck, Deputy say that he resides at��4hg� s x(9rNaMj§gIKfj New York; that he is the/Super- visor of the TOWN OF SOUTIIOI..D, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town L'oard of said corporation, and that he signed his name thereto by like order. Notary , NIT TRY Yo'k %12rch 20, -4- Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TowN CLERK (516)765-1801 REGISTRAR OP VITAL STA HSTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Date January 12, 1983 Mr. Claude R. Brandt , Vice President West Mountain Sales, Inc. RD 2, Corinth Road Glens Falls, New York 12801 Dear Mr. Brandt : Returned herewith is your bid deposit check in the amount of $4,721 . 00 which was submitted to the Town of Southold with your bid on landfill equipment. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure L REFERENCE AMOUNT ® WEST MOUNTAIN SALES, INC. - - - 50-256 Phone 793:6693 N2 1892 9 2 O 213 RD 2,Corinih Road Q J GLENS FALLS, NEW YOR6801 13MC/L0.xnrQnasiov 3 DATE I�1 { foRl bl 0 PAY $TO TH ~ ORD REOF �m- - K�-r--�*{ - = WEST MOUNTAIN SALES, INC. TOTAL THE FIRST NATIONAL BANK fai` GLENS FALLS, NEW YORK � .,_i ,� .'< '�� •��_ 1:0213042-S671:-' SOC 1787 RETURNED BY MAIL Rgcgiszed_b�r_ .Date :x t i . Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE Town CLERK � (516)765-1801 REGISTRAR 01:VITAL ST�TISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 3, 1983 Mr. Claude R. Brandt , Vice President West Mountain Sales , Inc. RD 2, Corinth Road Glens falls, New York 12801 Dear Mr. Brandt : As per our telephone conversation of this date, enclosed herewith for execution by you, is the contract for the Brown Bear Cub traction with detachable compost auger and hydrostatic Royer brush shredder or cutter. Please sign both copies of the agreement , have your signature notarized, and return the Town Clerk copy to me. Upon receipt of the executed agreement by me , I will forward to you your $4,721. 00 bid deposit check. Very truly /yours , �LC-CT���✓ �/-fes' '�+' Judith T. Terry Southold Town Clerk Enclosures (2) Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK (516)(516)765-1801 REGISTRAR OP VITAL S ;1 I IS"TICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 23, 1982 Mr. Claude R. Brandt , Vice President West Mountain Sales, Inc. RD 2, Corinth Road Glens Falls, New York 12801 Dear Mr. Brandt : The Southold Town Board at a regular meeting held on December 21, 1982 accepted your bid for supplying the Town with one Brown Bear Cub tractor with detachable compost auger at the total price of $62,263.00, and one Hydrostatic Royer Brush Shredder or Cutter at the total price of $12, 443. 00. The contract agreement is ready to be signed. Please advise me when you will be available to execute this agree- ment , at which time your bid deposit in the amount of $4,721 . 00 will be returned to you. Very truly yours , Judith T. Terry Southold Town Clerk t BID TO TIS TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders, " "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one tractor with detachable compost auger, all in accordance with the bid documents at the total price of SIXTY-TWO THOUSAND TWO HUNDRED SIXTY-THREE no ollars ($ 62 ,263.00 ) Option A. Furnish and deliver one brush shredder or cutter, all in accordance with the bid documents at a total price of TWELVE THOUSAND FOUR HUNDRED FORTY-THREESAA Dollars ($ 12,443.00 ) Option B. Furnish and deliver one brush chipper with hydraulic arm all in accordance with the bid documents at the total price of no NINETEEN THOUSAND NINE HUNDRED FOURTEEN T Dollars ($ 19,914.00 ) Option C. Furnish and deliver one brush chipper without hydraulic arm all in accord- ance with bid documents at the total price of FOURTEEN THOUSAND SIX HUNDRED NINETY no nDollars ($ 14,690.00 In —_ ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within the following number,of days after contract signing, to wit: 1. Tractor with detachable compost auger within 10 days. 2. Brush shredder or cutter within 10 days. 3. Brush Chipper without hydraulic arm within 45 days. 4. Brush Chipper with hydraulic arm within 60 days. In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ 4,721 .00 (5% of total bid price), which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at RD 2, Corinth Rd Glens Falls, NY 12801 By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening -2- of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corpbration to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of Bidder Claude R . Brandt , V . Pres . WEST MOUNTAIN SALES , INC . -3- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFI- CATION IN BEHALF OF CORPORATE BIDDER Claude R . Brandt ,V. Pres . , RESOLVED THAT WEST MOUNTAIN SALES , INC . (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by WEST MOUNTAIN SALES , INC . GeFgo-r-ert}or+ at a meeting of the Board of Directors held on the 3rd day of December, 1982 1982. Lorai F. B t _ cretary (Seal of the Corporati:).n) West Mountain Sales, Inc. R.D. 2 Corinth Road Glens Falls, N.Y. 12801 (518) 793-6693 STATEMENT OF SERVICE FACILITIES as per page 1 , Item 7 of Information and Instructions to Bidders West Mountain Sales , Inc . maintains a complete service department with road service and a parts department . West Mountain Sales owns five trucks and an airplane which are employed in road service . Our service de- partment is located at Cor' nth Rd. , Glens Falls, NY, 12801 . MJS : l Michael J. Smith ` WEST MOUNTAIN SALES , INC . • ®J Sidewinder 13MC, SnoTillel"— nown vehicle LOGAN DIVISION LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIV- COUNTY OF SUFFOLK ss: EN,- that sealed bids are STATE OF N EW YOR K sought and requested for the purchase of landfill equipment by the Town of Southold. The sealed bids will be Patricia Wood, being du:v sworn, says that she is the received by the Town Clerk of the'Town,of Southold at"the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, town Clerk's Office, Main a public newspaper printed at Southold, in Suffolk County; Road, Southold, New York, until 10:00 A.M. on the 10th and that the notice of which the annexed is a printed copy, day 4 December, 1982, at has been published in said Long Island Traveler-Watch- which time and place they will be;publicly opened, and read man once each week for ..................weeks . ...................... aload. Specifications, bid forms and form of contract can successively, commencing on the be examined and obtained from the Town Clerk of the da of � �—� 19.. '' Town of southold, Main Road, Y r.................-�.............. Southold New York. _ Bids must be upon and in C.. ........................................... �... ........ accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accom- Sworn to before me this ... ...... day of panied by the deposit of a v certified check made payabie 19. to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, condi- tioned that if the bid is accepted, the successful bid- ..... . ... ......................... der will enter into a contract NotaryPublic for the work within ten (10) days from the date of the V FPhNT acceptance of the bid. 0'�X€'s SLIC,State of Pgm York All deposits except that of 1,j,52-15J'17.5 the successful bidder will be !irB in sf�"<,S Uki;AI returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements ,of the Town, then the check deposited with the bid and the monies standing to the credit .of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the re- quirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and,all bids and to waive any and all ,informality in any bid should it be deemed in the best inter- est of the Town of Southold. All bids must be signed and ,enclosed in .sealed envelopes plainly marked "Bid for Land- fill Equipment" and address- ed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: November 23, 1982 JUDITH T.TERRY TOWN CLERK __ 1T-12/2/82(152) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY G1V- COUNTY OF SUFFOLK ss: EN, that sealed bids are STATE OF NEW YORK sought stud requested for the purchase of landfill equipment by the Town of Southold. The sealed bids will be Patricia Wood, being du'y sworn, says that she is the received_by the Town Clerk of the Town,of Southold at"the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, town Clerk's Office, Main a public newspaper printed at Southold, in Suffolk County; Road, .Southold, New York, until 10:00 A.M. on the 10th and that the notice of which the annexed is a printed copy, day of December, 1982, at has been published in said Lon Island Traveler-Watch- which time and place they will p g be publicly opened and read man once each week for ........................................weeks aloud. Specifications, bid ,"y forms and form of contract can successively, commencing on the .................................... be examined and obtained from the Town Clerk of the day of15!. :f --.............. 19..�- Town of southold, Main Road, Southold, New York. r. Bids must be upon and in C ................................... .r... ''-...... accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: .-_� Each bid must be accom- Sworn to before me this ...... day of paned by the deposit of a certified check made payable ............................................. 19 �v to the order of the Town o'1': = Southold in an amount of not less than five (5%)percentum of the total bid price, condi- tioned that .if the bid is 4, �^ accepted, the successful bid- ......................... der will enter into a contract NotaryPublic for the work within ten (10) days from the date of the ,#p acceptance of the bid. XTAPY P41C utite.of f,!e*"or4 All deposits except that of ,.,j, a2_�S k 17< the successful bidder will be ijiq in s;f �cots; returned. ' r..a�� ,X,;e Pt; ( st Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the monies standing to the credit .of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the .re- quirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and,all bids and to waive any and all informality in any bid should it be deemed in the best inter- est of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment" and address- ed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: November 23, 1982 JUDITH T.TERRY TOWN CLERK ___ 1T-12/2/82(152) toreject any and all bids and ti Legal Noces. to waive any and all informality in any bid should LEGAL NOTICE it be deemed in the best NOTICE TO BIDDERS interest of the Town of NOTICE IS HEREBY Southold. GIVEN, that sealed bids are All bids must be signed and sought and requested for the enclosed in sealed envelopes purchase of landfill equipment . plainly marked "Bid for by the Town of Southold. Landfill Equipment" and The sealed bids will be addressed to Judith T. Terry, received by the Town Clerk of Town Clerk, Southold Town OF SUFFOLK. 1 the Town of Southold at the Hall, Main Road, Southold, F NEW YORK, ss: Town Clerk's Office, Main New York. Road, Southold, New York, Dated:November 23,1982 until 10:00 A.M. on the 10th JUDITH T.TERRY CzuStaV on , • • being duly Sworn. day of Dec., 1982, at which TOWN CLERK ' ' ' ' ' ' ' ' ' ' ' time and place they will be lTD24119 • • •111. . . is Printer and Publisher sof the SUFFOLK publicly opened and read aloud. Specifications, bid forms and form of contract WEEKLY TIMES, a newspaper published at Greenport. in said can be examined and obtained county; and that the notice, of which the annexed is a printed from the Town Clerk of the Y' Town of Southold,Main Road, , ,has been published in the said Suffolk Week Times Southold,New York. PY P � Bids must be upon and in accordance with the bid forms once in each week, for . . .QX1.Q . . . . . . . . . . . . . . . . . . . . weeks prepared by the Town which 2nd bids shall be made and will be successively commencing on the . . . . . . . . . . . . . . . . . . . . . . . . . . received upon the following conditions: day of 8 Each bid must be C accompanied by the de it of "'� . . . . . .. . . . . . . a certified check made pay- 2nd able to the order of the Town Sworn to before me this . . d . of Southold in an amount of not less than five(5%)percentum day of De Ce mbb e r e . . . . . of the total bid price, � � moi !. . conditioned that if the bid is . . . . . . . . . . . • • • • • accepted, the successful bidder will enter into a . . . . . . . . . . . . . . . . . . ' • • • " ' • • " " " " ' contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of HELEN K DE VOE the successful bidder will be NOTARY PUBLIC, State of New York returned. No 4707878, Suffolk Coun Upon the acceptance of his Tenn Expires March 30, 19b bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same,shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right COUNTY OF SUFFOLK. 1 STATE OF NEW YORK. ss: Troy Gustayson . . . . . . . . . . . . . . . . . being duly Sworn. says that . . JIV. . . is Printer and Publisher of the SUFFOLK WEEKLY TIMES, a newspaper published at Greenport, in said county;and that the notice. of which the annexed is a printed it copy, has been published in the said Suffolk Weekly Times once in each week, for Olde . . . . . . . . . . . . . . . . . . . . weeks successivc-ly commencing on the . . .2nd. . . . . . . . . . . . . . . . . . . day of . . .Dece . . $ . . . . .. . . . . . . . . . Swom to before me this . . nd . . ; day of . . December. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F HELEN K. DE VOE NOTARY PUBLIC, State of New York No.4707878, Suffolk Count Term Expires March 30, 19b i ■ to reject any and all bids and Legal Notices to waive any and all informality in any bid should LEGAL NOTICE it be deemed in the best NOTICE TO BIDDERS interest of the Town of NOTICE IS HEREBY Southold. GIVEN, that sealed bids are All bids must be signed and sought and requested for the enclosed in sealed envelopes ppurchase of landfill equipment . plainly marked "Bid for by the Town of Southold. Landfill Equipment" and The sealed bids will be addressed to Judith T. Terry, QTY OF SUFFOLK, J received by the Town Clerk of Town Clerk, Southold Town E OF NEW YORK, ss: the Town of Southold at the Hall, Main Road, Southold, Town Clerk's Office, Main New York. Road, Southold, New York, Dated:November 23,1982 Proy Gustayson being duly Sworn, until 10:00 A.M. on the 10th JUDITH T.TERRY day of Dec., 1982, at which TOWN CLERK hat . . he. . . is Printer and Publisher of the SUFFOLK time and place they will be 1TD24119 publicly opened and read WEEKLY TIMES, a newspaper published at Greenport. in said aloud. Specifications, bid forms and form of contract county; and that the notice. of which the annexed is a printed can be examined and obtained from the Town Clerk of the copy, has been published in the said Suffolk Weekly Times Town of Southold,Main Road, Southold,New York. once in each week, for . . . QXl Q. . . . . . . . . . . . . . . . . . weeks Bids must be upon and in accordance with the bid forms successive) commencing on the . . . . . . . prepared by the Town which y g 2nd . , . . . , , , . • • , • • , . , , , bids shall be made and will be -2day of December received upon the following • conditions Each bid must be • • -.•f• (•'� i• • • �^-^�• • • • • • ' • ' ' ' ' ' ' accompanied by the deposit of Sworn to before me this . . . a certified check made pay- 2• •d ' able to the order of the Town t of Southold in an amount of not day of . . December 19 .. J less than five(5%)percentum . .r . .p .� of the total bid price, • • • • • • • • • . . ' ' ' ' conditioned that if the bid is , , . . • • • • • • • • accepted, the successful " ' " " " " " " " " " " " " bidder will enter into a contract for the work within ten(10) days from the date of the acceptance of the bid. HELEN K. DE VOE All deposits except that of NOTARY PUKIC, State of New York the successful bidder will be On.4707878, Suffolk County returned. lean Expires Mirch 30, 19Z3 Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same,shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right COUNTY OF SUFFOLK, ) STATE OF NEW YORK, Bs: . . . Troy Gustayson . . . . . . . . . being duly Sworn. says that . . h e. . . is Printer and Publisher of the SUFFOLK II WEEKLY TIMES, a newspaper published at Greenport, in said u county; and that the notice, of which the annexed is a printed 'I copy, has been published in the said Suffolk Weekly Times once in each week, for . . . . PA@. . . . . . . . . . . . . . . . . . weeks successively commencing on the . . .2nd . . . . . . . . . . . . . . . . . . . day of December, r . . . . . . . . . . . . . . . . . . . . . . . . . . Sworn to before me this . . d day of . . Decemper 19$2 . j . . . . . . . . . . . . . .p�:.� :. . . . . . .. . . . . . . . . . . . . .. .. . . . . . . . . . . . . . HELEN K. DE VOE NOTARY PUBLIC, State of New York No.4707878,Suffolk County r Term Expires March 30, 19Z.3 Y� i i I' i i' �i i; i) I }r i STATE OF NEW YORK: SS: 1 COUNTY OF SUFFOLK: 3l � JUDITH T. TERRY, Town Clerk of the Town of Southold, ii New York, being duly sworn, says that she is over the age of i; i jtwenty-one years; that on the 29th day of November 1982 she affixed a notice of which the annexed printed notice is a it true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: _ i Town Clerk Bulletin Board, Town Clerk Office, Main Road, !i Southold, New York 11971 t Notice to Bidders - Landfill equipment- tractor and compost auger and shredder (Option A) , chipper with hydraulic f I' arm (Option B) , and chipper without a hydraulic arm i (Option C) . Bid opening - December 10, 1982 - 10 A.M. { ii ► i i i Judith T. Terry Southold Town Clerk I' f i t (i '! Sworn to be before me this is 29th day of November 19 82 ) i� { i I Notary Public ELIZABETH ANN NEVILLE NOTARY PUBLIC, State of New York i No. 52-8125850, Suffolk Cou Term Expires March 30, 19. 1 ,i i! -- - 4 LEGAL NOTICE NO'T'ICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10:00 A. M. on the 10th day of Dec. , 1982 at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made pay- able to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the success- ful bidder will enter into a contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a con- tract pursuant to the requirements of the Town, then said check shall be returned 4J • • to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: November 23, 1982 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, DECEMBER 2, 1982, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on November 29, 1982: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board f Dur OFFIC ORNEY ROBERT W.TASKER T D TELEPHONE Town Attorney (516) 477-1400 425 MAIN ST. GREENPORT, L.I., NEW YORK 11944 November 29, 1982 Hon. Judith T. Terry Town Clerk Town of Southold Main Road Southold, New York Re: Bid for Landfill Equipment Dear Judy: The bid documents in the above matter have been redrafted and I enclose herewith the amended documents together with two copies of the Notice to Bidders. In order to save time, I have inserted a bid opening date of December 10, 1982 at 10:00 A. M. If publication is made this week, December 2, this will give eight days for the bidders to submit bids. Since West Mountain Sales will probably be the only bidders, I would suggest that a copy of the bid documents be sent to them. Under the revised bid documents, a bid will be received for the tractor and compost auger and for the shredder (Option A); a chipper with a hydra- ulic arm (Option B); and a chipper without a hydraulic arm (Option C). Yours very truly, ROBERT W. TASKER RWT:aa encs. BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders, " "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one tractor with detachable compost auger, all in accordance with the bid documents at the total price of Dollars ($ ) Option A. Furnish and deliver one brush shredder or cutter, all in accordance with the bid documents at a total price of Dollars ($ ) Option B. Furnish and deliver one brush chipper with hydraulic arm all in accordance with the bid documents at the total price of Dollars ($ ) Option C. Furnish and deliver one brush chipper without hydraulic arm all in accord- ance with bid documents at the total price of Dollars ($ ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within the following number,of days after contract signing, to wit: 1. Tractor with detachable compost auger within days. 2. Brush shredder or cutter within days. 3. Brush Chipper without hydraulic arm within days. 4. Brush Chipper with hydraulic arm within days. In default of the performance of any of these conditions on my part to be per- formed, the certified check .in the amount of $ (5% of total bid price), which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening -2- of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of Bidder -3- CERTIFIED COPY OF RESOLUTION .AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFI- CATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by Corporation at a meeting of the Board of Directors held on the day of. , 1982. Secretary (Seal of the Corporation) TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT 1. It is the intention of these specifications to request bids for the purchase of a tractor with an attachable composter auger. It is also the intention to request bids on optional equipment which is attachable to the tractor and consisting of the following: (A) Brush shredder or cutter; (B) Brush chipper with hydraulic arm; (C) Brush chipper without hydraulic arm. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete new equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. + 0 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for a period of not less than one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O.B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satis- faction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southo'c!. in an amount equal to 5010 of the total bid price conditioned that if the bid is accepted, the successful bidder will enter into a written contract -2- 4 I in the form attached hereto, to furnish said equipment within ten (10) days from the date of the acceptance of his bid. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the require-, ments, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. Dated: November 23, 1982 BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK SPECIFICATIONS FOR LANDFILL EQUIPMENT COMPOST TRACTOR The compost tractor shall be new or may be a tractor used only for demonstration purposes and has no more than 500 hours of operating time thereon. It is the intention of the Town that the tractor to be purchased will be of such design and construction that the attachments hereinafter specified may be readily attached thereto and operated by the power supplied by such tractor. The tractor shall be a Brown Bear Cub Compost Tractor, Series 78-02 (or equal) meeting the following specifications, to wit- ENGINE it:ENGINE John Deere Diesel, verticle 4-cylinder, valve-in-head, 4 stroke cycle, turbo-charged Bore and Stroke: 4. 19 cu. in. X 5. 00 in. Displacement: 276 cu. in. Compression Ratio: 16. 8:1 Maximum Torque: @ 1400 RPM = 265 ft. -lb. Lubrication: Pressure system with full flow filter Cooling: Pressurized Thermostat Fan: Suction Air Cleaner: Dry, Dual element Electrical System: 12 Volt, Negative ground w/alternator Battery: 12 Volt, 4-DA TRANSMISSION Hydraulic over mechanical four speed 16' drop transmission Ratios: 1st=14. 06:1, 2nd=6. 80:1, 3rd=2. 38:1, 4th•=1. 15:1 j., 0 � FORWARD SPEEDS 1L: 0 - 1. 6 MPH 1H: 0 - 2. 4 MPH 2L: 0 - 9. 3 MPH 2H: 0 - 19. 3 MPH REVERSE SPEEDS Same as forward speeds HYDRAULIC SYSTEM Propel: Closed loop system, 3. 9 cu. in. variable volume, pressure compensated piston pump delivers 53. 9 gpm at pressure override setting of 5500 psi at 2100 rpm. 3. 9 cu. in. fixed displacement piston motor has a relief valve setting of 6000 psi. Implement: Closed loop system, 3. 9 cu. in. variable volume, pressure compensated piston pump delivers 53. 9 gpm at a pressure override setting of 5500 psi at 2100 engine rpm. 3. 9 cu. in. fixed displacement piston motor has a relief valve setting of 6000 psi. Auxillary: Open center, open loop type system, 1. 02 cu. in. gear pump delivers 12. 6 gpm at a relief setting of 2250 psi at engine speed of 2100 rpm. Control: 3 lever, 4 position, 2 way hydraulic valve TIRES 16. 9 X 26, 6 Ply, Tube type, R-1 Tread TIRE FLUID Hydro-flotation - Dealer installed WHEEL TRACT 76 in. Front and Rear W/16. 9 X 26 Tires WHEEL BASE 96 in. -2- WI-M, EL LENGTH 15 3 in. WHEEL WIDTH - (Outside Tires) 96 in. W16. 9 X 26 Tires WHEEL HEIGHT 106 in. W16. 9 X 26 Tires CAPACITIES Engine Cooling System: 8 gal. Fuel Tank: 50 gal. Crank Case (incd. Filter): 15 qt. Transmission: 1 gal. Pump Drive: 1. 5 qt. Axle Differential: 3 gal. Axle Planetaries: 1 qt. Hydraulic Reservoir (Sealed, Non-Breathing type): 27 gal. LIGHTS (2) Sealed beam headlights, Cab mounted amber flashers, Rear mounted taillight INSTRUMENTATION All guages shall be electric and are lighted Guages include: Engine Oil Pressures Engine Water Temperature Hourmeter Tachometer Voltmeter CANOPY - STANDARD ROPS and ROPS ADDITIONAL STANDARD EQUIPMENT Locking tool box and battery compartment Quick detachable fenders - front and rear Access panels for easy servicing -3- SMV emblem Reverse alarm "Neutral Only" safety starting switches Fixed drawbar hitch Rain cap Hand holds Anti Freeze Fuel filter Key Switch Transistorized voltage regulator (built into alternator) COMPOSTING AUGER This attachment shall be a Roscoe Brown Auger Composter, Series 30 (or equal) meeting the following specifications, to wit: The Auger shall be new or may be one used for demonstration purposes with no more than 500 hours of use, and must be designed and manufactured for attachment to the compost tractor to be offered by the bidder. The Composting Auger shall meet the following specifications, to wit: LENGTH 8' overall WIDTH 3,411 HEIGHT 50" WEIGHT 1350 lbs. MAX. LIFT 16" MAX. TILT 7' Either direction -4- PITCH 28" CIIAIN DRIVE # 120 roller chain greased by zerk fitting PLANETARY DRIVE 19. 75 Reduction WORKING DIAMETER ON SCREW 30" WEARING EDGE ON SCREW Patented replaceable and adjustable BACKSIIIELD T-1 Type "A" strength BRUSII SIIREDDER (Option A) The shredder shall be new or a demonstration model with less than 200 hours of operating time with new cutters. The shredder shall be designed and manufactured to attach to the tractor to be supplied.• The shredder shall be a Royer Woodsman (or equal), with a 60 inch wide rotor with twenty 19 inch diameter discs and 38 heat treated alloy steel cutters, double edged, free swinging and easily reversed and replaced, and to include attached operator protective screens and belly pad. BRUSII CHIPPER WITH HYDRAULIC ARM (Option B) The brush chipper shall be a new MorbaFkModel 37 (or equal)_equipped with hydraulic feeding arm mounted on the rear of tractor. BRUSH CHIPPER WITHOUT HYDRAULIC ARM (Option C) The Brush Chipper shall be a new Morbark Model 37 (or equal) -5- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10:00 A. M. on the 10th day of Dec. , 1982 at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made pay- able to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the success- ful bidder will enter into a contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a con- tract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: November 23, 1982 JUDITH T. TERRY TOWN CLERK AGRE'ENI ENT made this day of 1982, between with its principal office and place of business at , hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the f ollo wing The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1982. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of J. 1982. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The seller warrants the above described equipment against defective work- manship and material in accordance with the provisions of paragraph 9 of the Instruct- ions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operators manual, and will also, upon the delivery of the aforesaid equipment, provide qualified persons to instruct the Town employees designated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise depose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the -2- I same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of aiiy such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. By TOWN OF SOUTHOLD By Supervisor -3- S'.PA`I'1. 010 NEW YORK) I ss. . COUN'T'Y Ota' ) On the day of 1982, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) SS. . COUNTY OF ) On the clay of 1982, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that he is the Super- visor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- BID REJECTED BY TOWN BOARD AT NOVEMBER 23, 1982 BOARD MEETING. AUTHORIZED TOWN CLERK TO REBID. Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY%' TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR OI'VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 26, 1982 Mr. Claude R. Brandt , Vice President West Mountain Sales, Inc. RD 2, Corinth Road Glens Falls, New York 12801 Dear Mr. Brandt : The Southold Town Board at a regular meeting held on November 23, 1982 rejected your bid for supplying the Town with one tractor with detachable compost auger, shredder and chipper. I am returning your 5% bid check in the amount of $4,721. 00. We should be going to bid again within the next week and I will send you a copy of the bid form, information to bidders and specifications for the equipment. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure ' REFERENCE AMOUNT !� WEST MOUNTAIN SALES, INC. .:, t, - 50-256 Phone 7936693 N 18920 213 RD 2,Corinth Road GLENS FALLS,tNF1 YORI 5801 �� i- �� DATE • 1i t Fr a'q % ' 00 PAY ul�-`.A( E 3 J J� i t"'`I .'a�'!:,••• `.� v r`::� 7.� l. — tr u �• 4 TOTHEOF J - , r "' WEST MOUNTAIN SALES, INC. ORDERTOTAL e THE FIRST NATIONAL BANK GLENS FALLS, NEW YORK 4 s /Lj / J 0 v 1:0 2 3 05 6 ?�: 1 8y? L j s ;r t BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders:, "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one tractor with detachable compost auger, shredder and chipper all in accordance with the specifications at the total price of no NINETY-FOUR THOUSAND SIX-HUNDRED TWENTY 100 Dollars ($ 94,620.00 ) Note: Attachment o Bid, Page it Alternative rackages_ A, and B The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within ** days after ��::con- See Attachment to Bid, Page 1s Exceptions to Cid, tract signing. Delivery Times . In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ $49721 .00 (5% of total bid price), which is herewith deposited with the Town Board shall be paid to the the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. (See Attachment to Bid, Page 2, Item 6. ) The undersigned maintains service facilities at Corinth Road, Glens Falls , NY 12801 By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signatur f Bidder Claude R . Brandt V. President WEST MOUNTAIN SALES, INC . -2- Page 1 • TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD , SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT BY THE TOWN OF SOUTHOLDs ATTACHMENT TO BID 1 . Alternative packages A & B: Package As Brown Bear Cub/Auger Composter $62,263.00 Royer Shredder 12,443.00 Morbark chipper without hydraulic arm (demonstrator unit, 4 hours total time) Model 37 13,140.00 Total, Package A $87,846.00 Package Bs Brown Bear Cub/Auger Composter $62,263.00 Royer Shredder 120443.00 New Morbark chipper without hydraulic arm, Model 37 14,690.00 Total, Package B $89,396.00 2. Exceptions to Bid, Delivery Times, Page 2, Item 14: Brown Bear Cub/Auger Composter 10 days Royer Shredder 10 days Demonstrator Morbark Model 37 chipper 10 days New Morbark Model 37 chipper 45 days Hydraulic arm for Morbark chipper 60 days** **Delivery of Morbark hydraulic arm for Morbark Model 37 chipper is contingent on Morbark Industries re- solving engineering problems on hydraulic arm. 3. Exceptions to Bid, Warranties, Page 2, Item 9: RoscoeBrgwn tractor and Auger: 4_.1 month parts and labor, 5 additicnal months parts John Deere Eng rf&.i 6 months parts and labor Royer Shredders 90 days parts only Morbark Hydraulic Drive chippers 1 year parts and labor at manufactuer' s discretion and manufacturer' s choice of location for repair Page 2 ATTACHMENT TO BID 4. Exception to Bid, Page 3, Item 15: If West Mountain Sales , Inc . is awarded the bid, the Town of Southold must pay West Mountain Sales for the a. Brown Bear Cub/Auger Composter, and b . , Royer Shredder, a sum of $74,706. 00, within Ten (10) days of delivery; the balance owing to be paid within Ten (10) days following delivery of additional equipment . 5 . Information and instructions to Bidders, Page 1 , Item 7: West Mountain Sales, Inc . maintains a complete service department with road service and a parts department . West Mountain Sales owns five trucks and an airplane which are employed in road service . Our service de- partment is located at Corinth Rd. , Glens Falls, NY 12801 6. Return of Bid Deposit , Bid, Page 2: The Town of Southold hereby agrees to return the Bid Deposit, $4,721 .00, within Ten (10) days of final delivery of equipment and acceptance thereof, to West Mountain Sales , Inc . In the case that West Mountain Sales is not awarded Bid, said Bid Deposit shall be returned to West Mountain Sales within 10 days after the Bid Opening. 7 . All prices quoted include delivery to Peconcic, New York. w CORPOPATE RESOLUTION ;1 3 RESOLVED thatJjftik` h &TJftkI � ,„3S-,# INC . Name of Corporation be authorized to sign and submit the bid, or proposal , of this cor- poration for the following project "Bid, far- Landfill: Equipment” Town of Southold,. New York Describe project and to include in such bid, or proposal , the certificate as to non- collusion required by Section 103--d of the Geperal Ilunicipal Law as the act and deed of such corporation, and for any inaccuracies or ¢ misstatements in such certificate this corp"Orate bidder shall be liable tinder the ponaltics of perjury . ,a .zw The for(-( is a true .and correct copy of the resolution V adopted by WEST- MOUNTAIN SALES. INC � at a meeting of ;,'ame of corporation _---- its Board of Directors held on. the 29th day of October, 1982 . 19 WEST MOUNTAIN SALES, INC . rai Brandt Secretary (Seal) the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at NO BID By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signa of Bidder �— - 7 Joseph Murat—Ore, Jr. Vice President Munininal Machinery Co. , Inc. P.O. Box 1717 Terry Road Smithtown New York 11787 -2- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders:, "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one tractor with detachable compost auger, shredder and chipper all in accordance with the specifications at the total price of NO BID NO BID Dollars ($ NO BID ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within NO BID days after con- tract signing. In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ NO BID (5% of total bid price), which is herewith deposited with the Town Board shall be paid to the SPECIFICATIONS FOR LANDFILL EQUIPMENT:- 1. Pratt & Pratt , Inc. , 608 Union Avenue, Holtsville , N.Y. 11742 2 . Municipal :Machinery , 1717 Terry Road, Smithtown, N.Y. 11787 3. B & B Equipment , Inc. , 18 Central Avenue, Hauppauge, N.Y. 11788 4 , Kalin ' s Service, Main Road, Cutchogue, N.Y. 11935 5, Trius, Inc, , 369 Duffy Avenue P.O. Box 741, Hicksville, N.Y. 11802 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIV- COUNTY OF SUFFOLK EN, that sealed bids are ss: sought and requested for the STATE OF NEW YORK purchase of landfill equipment by the Town of Southold. The sealed bids will be received by the Town Clerk of Patricia Wood, being duly sworn, says that she is the the Town of Southold at the Town Clerk's Office, .Main Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, Road, Southold, New York, c public newspaper printed at Southold, in Suffolk County; until 10:00 A.M.on November 4, 1982, at which time and and that the notice of which the annexed is o printed copy, place they will be publicly has been published in said Long Island Traveler-Watch- opened and read aloud. Speci- fications, bid forms and form mzn once each week for ......................................weeks of contract can be examined f �l- and obtained from the Town essively, commencing on the _,mac .................................... Clerk of the Town of Southold, �- Main Road, Southold, New day ... 19� - York. 1 Bids must be upon and in accordance with.the bid forms ............... prepared by the Town which bids shallbe made and will be received upon the following conditions: Each bid must be accompan- ied by the deposit of a certified Sworn to before me this ................................ day of check made payable to the , order of the Town of Southold in an amount of not less than ............................................ ....... five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter , into a contract for the work ...••••• .. ......... within ten (10) days from the Notary Nublic date of the acceptance of the bid. All deposits except that of CLEMENT J.THOMrSON the successful bidder will be NOTARY PUBLIC,State of New Yost returned. No.52.9321725 Upon the acceptance of his Residing in Suffolk County C011m.'sSion Exp'rF;march 3(1. Id 1V if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the monies standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated dam- ages. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment" and address- ed.to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: October 5, 1982 JUDITH T.TERRY TOWN CLERK I"f-10/21/82(107) Southold, Main Road, informality in any bid should Southold,New York. it be deemed in the best Bids must be upon and in interest of the Town of accordance with the bid forms Southold. prepared by the Town which All bids must be signed and bids shall be made and will be enclosed in sealed envelopes received upon the following plainly marked "Bid for conditions: Landfill Equipment" and Each bid must be addressed to Judith T. Terry, 7FOLR. 1 accompanied by the deposit of Town Clerk, Southold Town J YORK. ss a certified check made Hall, Main Road, Southold, 1 payable to the order of the New oOctober5,1982 Gustayson Town of Southold in an amountDated: . . . . . . . . . . . . . . . . . . . . . . . being duly Sworn. of not less than five ('5%) JUDITH T.TERRY percentum of the total bid TOWN CLERK is Printer and Publisher of the SUFFOLK price, conditioned that if the 1TO21-4078 bid is accepted,the successful w TIMES. a newspaper published at Greenport. in said bidder will enter into a LEGAL NOTICE contract for the work within county; and that the notice, of which the annexed is a printed NOTICE TO BIDDERS ten(10) days from the date of NOTICE IS HEREBY the acceptance of the bid. GIVEN, that sealed bids are All deposits except that of pY• .has been published in the said Suffolk Weekly Times sought and requested for the the successful bidder will be purchase of landfill equipment returned. once in each week. for . one weeks by the Town of Southold. Upon the acceptance of his successively commencing on the . . , •21 S t The sealed bids will be bid, if the successful bidder success • ' • • • received by the Town Clerk of fails to enter into a contract the Town of Southold at the pursuant to the requirements day of . , U C t 0 b ez _19 P8 Town Clerk's Office, Main of the Town, then the check Road, Southold, New York, deposited with the bid and the • • • • • • • • .. until 10:00 A.M. on November moneys standing to the credit 215 , �, 4—, 1682, at which time and of the same,shall be forfeited Sworn to before me this . . . . . . place they will be publicly to the Town of Southold as tO er i opened and read aloud. liquidated damages. day of QG. . 1?• X . . . . . • 9. $� } Specifications, bid forms and The Town Board of the Town .��,f/� ' form of contract can be of Southold reserves the right • • • • • • • • • • • • • • • • • • . examined and obtained from to reject any and all bids and the Town Clerkbf the Town of to waive any and all • " ' • " " . . . . . . " " . . . . . . . . . . . . . . . . . . " • HELFN K. CE VIE NOTARY PUBLIC. State of New York No.4707878, Suffolk County Term Expires March 30, 19 ,3 COUNTY OF SUFFOLK. 1 STATE OF NEW YORK. � ss: Troy Gustayson. . . . . . . . . . . . . being duly Sworn. it says that he. . . . , is Printer and Publisher of the SUFFOLK I I' WEEKLY TIMES, a newspaper published at Greenport. in said jcounty; and that the notice. of which the annexed is a printed copy, has been published in the said Suffolk Weekly Times once in each week, for one . . . . . . . . . . . . . . . . . . . . . . . weeks successively commencing on the . . . .?-1-8t , , , , , , , , , , , , , , , day of . . .Oct-ober.,;..—.. - 191 8. i, Sworn to before me this . . . . . . . . . . . day of . . . . . . .l�i(a'�!�.!. . 1/'f . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I i HELEN K. DE VOE NOTARY PUBLIC. State of New York No.4707878, Suffolk Count ql Y Term Expires March 30, 193 k i STATE OF NEW YORK: i SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 13th day of October 1982 , she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit : - Town Clerk Bulletin Board, Town Clerk Office, Main Road, Southold, New York 11971 ;; Notice to Bidders - Purchase of landfill equipment - (Brown Bear " Cub Compost Tractor, or equal. Bid opening- 10:00 A.M. , i November 4, 1982, Southold Town Hall. I Judith T. Terry Southold Town Clerk Sworn to be before me this 13th day of October 1982 Notary Public ELIZABETH ANN NEVILLE NOTARY PUBLIC, State of New York No. 52.8125850, Suffolk County. Term Expires March 30, 19-O i I 0 0 b OFFIC ORNEY ROBERT W.TASKER T D TELEPHONE Town Attorney (516) 477-1400 425 MAIN ST. GREENPORT, L.I., NEW YORK 11944 October 12, 1982 Hon. Judith T. Terry Town Clerk Town of Southold Main Road Southold, New York 11971 Re: Specifications for Landfill Equipment Dear Judy: Enclosed herewith are the bid documents for the purchase of equipment at the landfill consisting of a tractor, compost auger, brush shredder and brush chipper. The documents consist of Bid Forms, Information to Bidders, Specifications for the equipment, Notice to Bidders and Form of Contract. You should photocopy the Notice to Bidders forms, fill in the appropriate dated and hours and then publish the Notice. As you know, you should have available sufficient copies of the documents for interested bidders. If you have any questions, please contact me. Yours very truly, ROBERT W. TASKER RWT;aa encs. BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders:, "Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: Furnish and deliver one tractor with detachable compost auger, shredder and chipper all in accordance with the specifications at the total price of Dollars ($ ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within days after con- tract signing. In default of the performance of any of these conditions on my part to be per- formed, the certified check in the amount of $ (5% of total bid price), which is herewith deposited with the Town Board shall be paid to the 0 • the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of Bidder -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT 1. It is the intention of these specifications to request bids for the purchase of a tractor together with the following interchangeable attachments, to wit: (a) com- poster auger; (b) brush shredder or cutter, and (c) brush chipper (hereinafter referred to as "equipment"), for use at the landfill site of the Town of Southold, Suffolk County, New York. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete new equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for a period of not less than one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O.B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satis- faction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order -2- of the Town of Southold in an amount equal to 516 of the total bid price conditioned that if the bid is accepted, the successful bidder will enter into a written contract in the form attached hereto, to furnish said equipment within ten (10) days from the date of the acceptance of his bid. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the require- ments, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. Dated: October 5 1982 BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- SPECIFICATIONS FOR LANDFILL EQUIPMENT COMPOST TRACTOR The compost tractor shall be new or may be a tractor used only for demonstration purposes and has no more than 500 hours of operating time thereon. It is the intention of the Town that the tractor to be purchased will be of such design and construction that the attachments hereinafter specified may be readily attached thereto and operated by the power supplied by such tractor. The tractor shall be a Brown Bear Cub Compost Tractor, Series 78-02 (or equal) meeting the following specifications, to wit- ENGINE it:ENGINE John Deere Diesel, verticle 4-cylinder, valve-in-head, 4 stroke cycle, turbo-charged Bore and Stroke: 4. 19 cu. in. X 5. 00 in. Displacement: 276 cu. in. Compression Ratio: 16. 8:1 Maximum Torque: @ 1400 RPM = 265 ft. -lb. Lubrication: Pressure system with full flow filter Cooling: Pressurized Thermostat Fan: Suction Air Cleaner: Dry, Dual element Electrical System: 12 Volt, Negative ground w/alternator Battery: 12 Volt, 4-DA TRANSMISSION Hydraulic over mechanical four speed 16' drop transmission Ratios: 1st=14. 06:1, 2nd=6. 80:1, 3rd=2. 38:1, 4th-1. 15:1 0 FORWARD SPEEDS 1L: 0 - 1. 6 MPH 1H: 0 - 2. 4 MPH 2L: 0 - 9. 3 MPH 211: 0 - 19. 3 MPH REVERSE SPEEDS Same as forward speeds HYDRAULIC SYSTEM Propel: Closed loop system, 3. 9 cu. in. variable volume, pressure compensated piston pump delivers 53. 9 gpm at pressure override setting of 5500 psi at 2100 rpm. 3. 9 cu. in. fixed displacement piston motor has a relief valve setting of 6000 psi. Implement: Closed loop system, 3. 9 cu. in. variable volume, pressure compensated piston pump delivers 53. 9 gpm at a pressure override setting of 5500 psi at 2100 engine rpm. 3. 9 cu. in. fixed displacement piston motor has a relief valve setting of 6000 psi. Auxillary: Open center, open loop type system, 1. 02 cu. in. gear pump delivers 12. 6 gpm at a relief setting of 2250 psi at engine speed of 2100 rpm. Control: 3 lever, 4 position, 2 way hydraulic valve T IRE S 16. 9 X 26, 6 Ply, Tube type, R-1 Tread TIRE FLUID Hydro-flotation - Dealer installed WHEEL TRACT 76 in. Front and Rear W/16. 9 X 26 Tires WHEEL BASE 96 in. -2- WHEEL LENGTH 153 in. WHEEL WIDTH - (Outside Tires) 96 in. W16. 9 X 26 Tires WHEEL HEIGHT 106 in. W16. 9 X 26 Tires CAPACITIES Engine Cooling System: 8 gal. Fuel Tank: 50 gal Crank Case (incd. Filter): 15 qt. Transmission: 1 gal. .- Pump Drive: 1. 5 qt. Axle Differential: 3 gal. Axle Planetaries: 1 qt. Hydraulic Reservoir (Sealed, Non-Breathing type): 27 gal. LIGHTS (2) Sealed beam headlights, Cab mounted amber flashers, Rear mounted taillight INSTRUMENTATION All guages shall be electric and are lighted Guages include: Engine Oil Pressures Engine Water Temperature Hourmeter Tachometer Voltmeter CANOPY STANDARD ROPS and ROPS ADDITIONAL STANDARD EQUIPMENT Locking tool box and battery compartment Quick detachable fenders - front and rear Access panels for easy servicing -3- SMV emblem Reverse alarm "Neutral Only" safety starting switches Fixed drawbar hitch Rain cap Hand holds Anti Freeze Fuel filter Key Switch Transistorized voltage regulator (built into alternator) COMPOSTING AUGER This attachment shall be a Roscoe Brown Auger Composter, Series 30 (or equal) meeting the following specifications, to wit: The Auger shall be new or may be one used for demonstration purposes with no more than 500 hours of use, and must be designed and manufactured for attachment to the compost tractor to be offered by the bidder. The Composting Auger shall meet the following specifications, to wit: LENGTH 8' overall WIDTH 3'4" HEIGHT 50" WEIGHT 1350 lbs. MAX. LIFT 16" MAX. TILT 7° Either direction -4- Y LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 10: 00 A.M-on November 4, 1982 , at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less that five (510) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. JUDITH T. TERRY Dated: October 5, 1982 TOWN CLERK PLEASE PUBLISH ONCE, OCTOBER 21 , 1982, AND FORWARD ONE AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on October 13, 1982: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Highway Superintendent Dean Town Clerk' s Bulletin Board -2- a � • AGREEMENT made this day of 1982, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before the day of 1982. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1982. Upon delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price of Dollars ($ ) The Seller warrants the above described equipment against defective workmanship and material for the period of one (1) year, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and omoperator's manual, and will also, upon the delivery of the aforesaid equip- ment, provide qualified persons to instruct the Town employees designated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise depose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing, of the Pur- chaser. Risk of loss or damage to said equipment by any cause whatsoever until the -2- same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. By TOWN OF SOUTHOLD By Supervisor -3- STATE OF NEW YORK) ss. : COUNTY OF ) On the day of 1982, before me personally came , to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss. : COUNTY OF ) On the day of 1982, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that he is the Super- visor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- PITCH 28" CHAIN DRIVE #120 roller chain greased by zerk fitting PLANETARY DRIVE 19. 75 Reduction WORKING DIAMETER ON SCREW 30" WEARING EDGE ON SCREW Patented replaceable and adjustable BACKSHIELD T-1 Type "A" strength BRUSH SHREDDER The shredder shall be new or a demonstration model with less than 200 hours of operating time with new cutters. The shredder shall be designed and manufactured to attach to the tractor to be supplied. The shredder shall be a Royer Woodsman (or equal), with a 60 inch wide rotar with twenty 19 inch diameter discs and 38 heat treated alloy steel cutters, double edged, free swinging and easily reversed and replaced, and to include attached operator protective screens and belly pad. BRUSH CHIPPER The brush chipper shall be a new Morbak Model 37 (or equal) equipped with hydrolic feeding arm mounted on the rear of tractor. -5- { SPECIFICATIONS M 0 D E L - BROWN BEAR CUB COMPOST TRACTOR SERIES - 78-02 /yam ?:�3'=�.' �.G��U�?r/_ ri'�/►' ENGINE John Deere Diesel , verticle 4-cylinder , valve-in-head , 4 stroke cycle, turbo-charged Bore and Stroke: 4 .19 cu . in. (106 mm) X 5.00 in . (127 mm) Displacement : 276 cu. in (4 ,522.6 cm3) Compression Ratio : 16.8 : 1 Maximum Torque: @ 1400 RPM = 265 ft . -lb. (36 .6 kg-m) Lubrication : Pressure system with full flow filter Cooling: Pressurized Thermostat Fan : Suction Air Cleaner : Dry, Dual element Electrical System: 12 Volt , Negative ground IV/alternator Battery : 12 Volt , 4-DA TRANSMISSION Hydraulic over mechanical four speed 16 ' drop transmission Ratios : 1st=14 .06: 1 , 2nd=6.80 : 1 , 3rd=2. 38 : 1 , 4th=1 . 15: 1 NOTE: No Warranty on Submerged Parts FORWARD SPEEDS 1L: 0 - 1 . 6 MPH 0 - 2. 5 km/h 1H: 0 - 2. 4 MPH ' 0 - 3 .8 km/h 2L: 0 - 9. 3 MPH 0 - 15.0 km/h 2H: 0 - 19.3 MPH 0 32. 1 km/h REVERSE SPEEDS Same as forward speeds