The URL can be used to link to this page

Home My WebLink AboutAsphalt Road Materials w--o,THE The Hanover Insurandt*Company MERICA Roup STATUS INQUIRY ......The..Town-o-f-Southold........................... . ...December2 - .............................x_.......19............ Owner. Obliges or Originating Co. Cit ....Hall ................................................................... ............ Our Bond No—P... .............. Address ....... Southold _New,. 1971 Reinsurd's No............................................... ... J .. .......... Contractor:...............................1,8=dell Asphalt & AStuminous...Cor!p ...........................Asphalt ........ ............................................ Address:..............................Old Nor��..Rd�� .................. ,-39X69.7......Up ...gg...P Description of Contract:.....Perfoman.ce...&-Payme.nt...Bond-------F!unA.sh...and... .............................. ... .................. ......... .. ... ............. ..... ......... . .............. (include Location and Owner's Contract Number) ................ Asph ..Rq.4d..Mgterials .............................................................................................................. Owner:...................The Town of ...................................---Southold..........---.....----- .................................. Effective Contract Price $.�?9?�J50?50.00......... Bond(s) $...9;�Z....75M9....... Date...... ........4I7182....................... Without prejudicing your right or affecting our liability under our bond(s) described above, we would appreciate such of the following information as is now available. Very trul yours, By ................................. Bonda DerPrGmen-u 1. IF CONTRACT COMPLETED, PLEASE STATE: pa Date of: Completion.........1...2.../...3Y.---8Z-----Acceptance... /i2_.. ...__.__Final PaymentJ 2 7 82 Final Contract Price $...1-1.5.,.7.9u-..$$ �8 .......................Total paid to date ........................... 2. IF CONTRACT UNCOMPLETED, PLEASE STATE: Date of latest estimate......................................................Total paid to date $....-......-------------- --------- - Adjusted Contract Price $------ .........................................Done since last estimate $....-......------------------------ ---- Value work completed $---------------------- ------------------------Estimated Completion Date.......................................... Retained Percentage $................................................Is progress satisfactory?................. 3. Do you know of any unpaid bills for labor or material (Check) YES............................NO......_..........._......... (IF YES, LIST ON BACK) 4. Remarks: (If any)------------------------------------------- ------------ .................................................... .......................... ................... ..................................................................................................................................................................................-............... ................................................................................................................................................................................................... Date-Dee ember..8..................19.82 --- ........... Signature........................................................................................... PLEASE RETURN ORIGINAL Of THIS INQUIRY TO: Title..SQqt.119.1.d...Town...Clerk ............................................. .. .. ............ ;'ALL CC E SPON 1)E f\11-CE ``- ADDRESS.......Town T2wn Hall , Main Road 440 31-REET Southold, New....York...11371........_.-' INORCESTER, MA&SXHtr,-sMS 01605 ATTENTION................................................................................... Form 281-0015 (Federal cases to be submitted in duplicate. Stamped addressed envelope to be attached.) Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR Or VITAL STA FISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD DATE: y�i9�� , Received of Judith T. Terry, Town Clerk, this date, certified bid check in the amount of $4, 500. 00, placed with bid for Grades RC-2 and MC-2 Asphalt Road Materials. ug a M. Martino, Vice-President Lansdell Asphalt & Bituminous Corp. t v° iif � Town Hall, 53095 Main Road ,. P.O. Box 728 Southold, New York 11971 JUDITH T.TERRYTELEPHONE TOWNCLERK (516)765-1801 REGISTRAR OP VITAL S \I ISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD DATE: Received of Eugene M. Martino, Vice President, Lansdell Asphalt & Bituminous Corp. , Performance and Payment Bond in the amount of $222, 750. 00 in connection with bice for Grades RC-2 and MC-2 Asphalt Road Materials. J di T. Terry Southold Town Clerk ThAanover Insurance Compal) PERFORMANCE AND PAYMENT BOND SNOW ALL MEN BY THESE PRESENTS, That,.Lansdell_.AsPhalt..�??a Bituminous ----........ ........... Cor oration ---------•------------------_..------------------._.---------•--------------------...--.........----......---------..--------------....._--------------•------.................---------------- (hereinafter called the Principal), as Principal, and THE HANOVER INSURANCE COMPANY, a corporation organized and existing under the laws of the State of New Hampshire, having its Executive Offices in the Cit of Worcester, Massachusetts (hereinafter called the Surety), as Surety, are held and firmly bound unto .................'�.v e Town of Southold,...Sovthd.v...Uew..YQ k...............................................,...................................... ................ ....... ..... -------------------------------------------------------------------------------------------------------.....----------....-------------------------------------------------------- ................... ..................................................................................................................................................................------------------------------------ (hereinafter called the Owner), and to all persons who furnish labor or material directly to the Principal for use in the prosecution of the work hereinafter named, in the just and full sum of .�?d'ed _ 'Itaent TWo Thousand Seven Hundred Fiftyand 00/100-------------- X222:_ Dollars, ----... --- ----•-•----.------- _ _ 750.00) to the payment of which sum, well and truly to be made, the said Principal and Surety bind themselves, and their respective heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the 7th. day of.. April 19__.82., to k'un' sh-and App1Y.Asphalt ------ -------- .K�j Materials. ---------------------------------------------------------------•-------- --•------•••..............•----------•-•--------•-----•------------•---•---••---•--------------•--------------------••--.........----•-------------------------------------------------------------------. which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall fully indemnify the Owner from and against any failure on his part faithfully to perform the obligations imposed upon him under the terms of said contract free and clear of all liens arising out of claims for labor and material entering into the work, and if the said Principal shall pay all persons who shall have furnished labor or material directly to the Principal for use in the prosecution of the aforesaid work, each of which said persons shall have a direct right of action on this instrument in his own name and for his own benefit, subject, however, to the Owner's priority, then, this obligation to be void, otherwise to remain in full force and effect; PROVIDED, HOWEVER, that no action, suit or proceeding shall be had or maintained against the Surety on this instrument unless the same be brought or instituted and process served upon the Surety within one year after completion of the work mentioned in said contract, whether such work be completed by the Principal, Surety or Owner; but if there is any maintenance period provided in the contract for which said Surety is liable, an action for maintenance may be brought within three months from the expiration of the maintenance period, but not afterwards. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this.......... 3thday of.....wril............................... 19---32--• TN Lansdell Asphalt and Bituminous Corporation � --- -•-•(Seal) ------------------------------------------------•----------------------------------------- ---•--------------........-------•-•------------------------------------------------(Seal) ...-..............................-......-..................-..........-................... ...............-...................................................................(Seal) HA OVER INSURANC COMPANY � ... . /f�� Attorney-in-fact Brenda L. Davis M�EMwBEwRS OFTMC Foes 141-05988E� All INV a The Hanover Insurance Company -o-THE MERICAp POWER OF ATTORNEY CERTIFIED COPY KNOW ALL MEN BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY,a corporation organized and existing under the laws of the State of New Hampshire,does hereby constitute and appoint — William G. Franey, Debby Bair, James J. Nevins, W. Braxton Godbey, Jr. , Ronald E. Parr and/or Brenda L. Davis — of Capitol Heights, Maryland, and each is its true and lawful Attorney(s)-in-fact. to sign,execute,seal,acknowledge and deliver for,and on its behalf,and as its act and deed,at any place within the United States,or,if the following line be filled in,only within the area therein designated any and all bonds, recognizances, undertakings, contracts of indemnity or other writings obligatory in the nature thereof, as follows: Any such obligations in the United States, in any amount. — — — — — And said Company hereby ratifies and confirms all and whatsoever said Attorney(s)-in-fact may lawfully do in the premises by virtue of these presents. This appointment is made under and by authority of the following Resolution passed by the Board of Directors of said Company at a meeting held on the thirteenth day of December, 1972, a quorum being present and voting, which resolution is-still in effect: "Resolved, that the President or any Vice President,in conjunction with any Secretary or Assistant Secretary, be and they are hereby authorized and empowered to appoint Attorneys-in-fact of the Company, in its name and as its acts,to execuie and acknowledge for and on its behalf as Surety any and all bonds,recognizances,con- tracts of indemnity, waivers of citation and all other writings obligatory in the nature thereof,with power to at- tach thereto the seal of the Company. Any such writings so executed by such Attorneys-in-fact shall be as bind- ing upon the Company as if they had been duly executed and acknowledged by the regularly elected Officers of the Company in their own proper persons." IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY has caused these presents to be sealed with its. corporate seal,duly attested by its Vice President and its Secretary,this 3 Oth day of December 1980 THE RANCE COMPANY .. . . ..... ......................... Vice President (Seal) r �. �—/ Secretary THE COMMONWEALTH OF MASSACHUSETTS COUNTY OF WORCESTER ss. On this 30th day of December 1980 , before me came the above named Vice President and Secretary of The Hanover Insurance Company,to me personally known to be the individuals and officers described herein, and acknowledged that the seal affixed to the preceding instrument is the corporate seal of The.Hanover I%rlsutdt rrr IWWny and that the said corporate seal and their signatures as officers were duly affixed and subscribed to said e thority and direction of said Corporation. o� V axe Q�IVVE ®ay ��•� -di '�o e. ... ..GGA .. ....�,^r'^((4,.!r��4�:L�GlG:1�/ e °• Notary Public s O * w® =p 2•a4� J�o; My Commission Expires May 31, 1985 p�fi; trn•t�d Secretary of The Hanover Insurance Company,hereby certify that the above and foregoing is a full, �fryle a�1�b6rge ;4py of the Original Power of Attorney issued by said Company,and do hereby further certify that the said,14d# F1d14Attorney is still in force and effect. This Certificate may be signed by fascimile under and by authority of the following resolution of the Board of Directors of The Hanover Insurance Company at a meeting held on the 13th day of December, 1972 "RESOLVED. That any and all Powers of Attorney, and Certified Copies of such Powers of Attorney and certification in respect thereto,granted and executed by the President or any Vice President in conjunction with any Secretary or Assistant Secretary of the Company shall be binding on the Company to the same extent as if all signatures thereon were manually affixed even though one or more of any such signatures thereon may be facsimile". GIVEN under my hand and the seal of said Company,at Worcester,Massachusetts,this 13th day of April 19 82 FORM 111-0402 NS .. .... . ............... Secret r� SURETY ACKNOWLEDGMM State of County of ,tib On the 13th day of April 19 82 before me personally appeared Brenda L. Davis to me known, who being by me duly sworn, did depose and say: that she resides in Capitol Heights, Maryland that she is the Attorne -In-Fact of the Hanover Insurance Conran the corporation scri bed in and which execute the foregoing instrument; that she knows the seal of said corporation: that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation; and that she signed her name thereto by like order. r Notary is Commission Expires 1/82. 1 ,k ' 1 ----THE The Hanover Insurance Company MANCHESTER,NEW HAMPSHIRE _Roup FINANCIAL STATEMENT AS OF DECEMBER 31, 1980 ASSETS Cash in banks and in offices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,738,996 Bonds and Stocks . . . . . . . . . . . . . . . 522,917,724 Agency balances not over 90 days due . . . . . . . . . . . . . . . . . . . . . 39,990,062 Other Admitted Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . 51,124,090 Total Admitted Assets $616,770,872 LIABILITIES,CAPITAL AND SURPLUS Reserve for Unearned Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $133,189,107 Reserve for Loss and Loss Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265,685,510 Reserve for Taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,579,916 Funds held under reinsurance treaties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,401,400 Reserve for all other Liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32,385,911 Capital Stock -$2 par . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 6,796,038 Net Surplus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169,732,990 Policyholders'Surplus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176,529,028 Total Liabilities, Capital and Surplus . . . . . . . . . . . . . . $616 770 872 THE COMMONWEALTH OF MASSACHUSETTS COUNTY OF WORCESTER ss.: W. A. Henderson, Treasurer of The Hanover Insurance Company,being duly sworn deposes and says that he is the above,described officer of said Company, and certifies that the foregoing statement is a true statement of the condition and affairs of the said Company on December 31, 1980. W.A. HENDERSON Treasurer FORM 111-0193 (Rev.12/80) Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY "> 4 TELEPHONE TowN CLERK (516)765-1801 REGISTRAR oP VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 9, 1982 Mr. Eugene M. Martino, Vice-President Lansdell Asphalt & Bituminous Corp. Old Northport Road, P. O. Box 697 Kings Park, New York 11754 Dear Mr. Martino: The Southold Town Board at a meeting held on April 7, 1982 accepted your bid for supplying the Town of Southold Highway Department with 150, 000 gallons, more or less, of Grades RC-2 and MC-2 Asphalt Road Materials at a bid price of $1.485. In accordance with the Specifications, upon receipt of a bond for the faithful performance of the contract in the amount of $222,750. 00, your $4, 500. 00 bid deposit will be returned to you. Very truly yours, L Judith T. Terry Southold Town Clerk a. Town Hall, 53095 Main Road P.O. Box 728 , Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK '`-- (516)765-1801 REGISTRAR or VITAL Sra I ISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 9, 1982 Mr . Raymond 0. Welch R. 0. Welch Asphalt Co. 1064 Woodcrest Avenue Riverhead, New York 11901 Dear Mr . Welch: The Southold Town Board at a regular meeting held on April 7, 1982 accepted the bid for supplying the Town of Southold with 150, 000 gallons, more or less, of Grades RC-2 and MC-2 Asphalt Road Materials from Lansdell Asphalt and Bituminous Corp. at a bid price of $1.485 per gallon. Your certified check in the amount of $5000. 00 placed as a bid deposit will be returned to you as soon as the contract with Lansdell is signed. Very truly yours, Judith T. Terry Southold Town Clerk 9 _ • (07. BID FPR T FOR ASPHALT ROAD MATERIALS FOR DELTtiERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby propose to furnish. and apply 150, 000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated March 9 , 198 2. A. Delivered to the Town of Southold and applied per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities Heated steel storage tanks. Old Northport Road B. Location of Storage Facilities Kings Park, New York C. Capacity of Storage Facilities 195,000 'gallons' 3. The undersigned further states that the type, capacity and number of heated tank trucks and transports that he will utilize are Etynre hauling units, International trackors, International trucks as follows : with. Etynre Road Oilers. A total of 12 units ranging in capacity } from 1550 gallons to 6,700 gallons. 4. In submitting this bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The undersigned further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this proposal he or they waive all right to plead any misunderstanding regarding the same. Page 2 - Specifiti for the Purchase anpp+lcation " 9 of Asphalt Road Materials _ .. vIciency �z s=areL__s ar-,- che ma�naer of �.:ecution shall be approved by the Town Board. ITEM N0. 1 Under this Item No. 1, bids are requested for the purchase of 150, 000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1982, of Grades RC-2 and MC-2 Asphalt Road Materials , which materials shall comply with the specifications set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150, 000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its require- ments for the 1982 calendar year. The bidder will be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. The bidder must have not less than 30,000 gallons of Grade RC-2 material and not less than 30, 000 gallons of Grade ARC-2 material in heated storage tanks located in the Town of Southold, or deliver to and applied in locations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit, as and when required byihe Superintendent of Highways for the calendar year 1982. The bidder must specify the facilities which he will maintain in the Town of Southold for storage of the above materials as well as the location of said storage facilities in the Town of Southold, or the heated tank trucks to be utilized in the performance of the contract. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8,000 gallons within three (3) hour of notification by the Highway Department . Each bid must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant , and authorizing the Bidder to act as agency for the supplier, in the Town of Southold. The Town will only pay for such_ road materials as. actually- ordered ctuallyordered and used in any calendar year. DATED: - March 9.', 1982: Y SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Under these specifications, bids are sought for the purchase and application of Asphalt Road material for the use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid must be marked "Bid for Asphalt Road Materials" . Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Main Road, Town Hall, Southold, New York. Bids will be received at the Office of the Town Clerk of the Town of Southold, Main Road, Southold, New York until 11: OOo' clock A.M. on Anril 1 , 1982, as set forth in the published notice to bidders published in the Long Island Traveler-Watchman or The Suffolk Times . Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in an amount equal to 21% of the amount of the bid. All bid deposit checks except those of the lowest responsible bidder will be returned within 5 days after the signing of the contract . The bid check 'of the lowest responsible bidder will be retained until said bidder has executed and delivered to the Super- intendent of Highways the contract , bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his bid deposit shall be forfeited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit of the proper Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in effect at his expense, during the term of the contract, a bond for the faithful performance of the contract , the amount of which. shall be 100% of the total bid price. The form of the required performance bond, the 3 4 . t 5. Accompanying this proposal is cash, a bank check or certifi-0. check in the amount of $ 40500.00 In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the monies represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of the award of the bid with the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract . 7. In submitting this bid the undersigned understands that the Town of Southold will only pay for such road materials as actually ordered and used in any calendar year. DATED: April 1 1982 Lansdell Asphalt & Bituminous Corp., Legal name of person, firm or corporation BY: �� Vice-President The P. 0. Address of the Bidder is: Old Northport Road, Box 697 Street Kings Park, New York 11754 City and State -2- y IF A CORPORATION NAME ADDRESS Clairemont Road Robert H. Lansdell 111 President Ridgewood, Near Jxw 07460 23 Biscayne Drive Mark Lansdell S691ett`ary Ramsey, New Jersey 07556 Prospect St., Treasurer Ramsey. New Jersey 07446 Carroll neG Lansdell - IF A FIRM NATME OF MEMBERS ADDRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S -3- 19 Ke'eqf ary BIDDER' S CERTIFICATE For ASPHALT CUTBACK This is to certify that the undersigned proposes to furnish Cutback Asphalt which will comply with the requirements for type NYS Iter 702-12 Grade RC_25e and MC_z50 NYS Item 702-22 The Cutback Asphalt is manufactured by Exxon. U.S.AO _ whose plant is located at foot of 22nc1 St. - R v P' NPW TPT-SPX .�nnn The plant has a capacity of 200 000 gallons per 8 hour day and has regularly manufactured Cutback` Asphalt for the past 50 years years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we .receive and award of order or contract on any of the item(s ) bid upon we will begin delivery of Cutback Asphalt within 3 hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of 50,000 gallons per 8 hour day. Lansdell Asphalt & Bituminous Corp., Company BY- Vice-President Official Title Date March 26,1982 X57'LL 0 - If the bidder is an authorized 4gaa--t of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that Lanadell Asphalt & Bituminous Corp., Name of Bidder Old Northport Road, Box 697, Kings Park, New York 11754 Street City & Zone No. State is our and is capable of making deliveries in compliance with the above certificate. Exxon Company, U.S.A. Name of P-anuf acturer BY Official Tit e Date o� L � NON-COLLUSIVE BIDDING CERTIFICATE BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFICATES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION; (b) THIS BID OR OROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COTITETITOR OR POTENTIAL COATETER: ( c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION TO SUB''1IT OR NOT TO SUB: IT A BID OR PROPOSA: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFOR!IED HIMSELF REGARDING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT: Eugene M. Martino, Vice-President Name of Officer AUTHORIZED TO SIGN AND SUBIMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT. It Bid for Asphalt Road Materials" 150,000 more or less of Grades RC-250 and MC-250. Described project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL 11UNICIDAL LAW AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION ADOPTED BY Lansdell Asphalt & Bituminous CORPORATION AT' -A MEETING OF ITS BOARD OF DIRECTORS HELD ON THE 22 DAY OF�r4ae 19 SecWf ary 7 SPECIFICATIONS FOR RC-2 and MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17. 3 15. 7 Spec . Gravity @ 77°F 0. 95 0. 96 Flash Tea CC°F 87. 1704 Vis SSF 140°F 152 149 Distillation o Rec. @ 3740F 14 @ 437°F 19 @ 500°F 21 8 @ 600OF 23 18 @ 680°F 24 23 Distillate % to 680°F Cy o @ 374°F 57 @ 437°F 78 0 @ 500°F 86 35 @ 6000F 98 78 Residue by diff . o Vol . 76 77 Test on Residue from distial Den at 77°F 96 187 Ductility at 77°F 1104 1104 1/0 Sol in CC 14 99. 9 99.9 Spot test OLIENSIS Reg. Rea. DATED: March 9, 1982. TOWN OF SOUTHOLD BY: RAYMOND C. DEAN Superintendent of Highways b Resolved that Lansdell Asphalt & Bituminous Corp., be ( Name of the Corporation ) authorized to sign and submit the bid or proposal of this corporation for the following project to gid for Asphalt Road Materials" 150,000 gallons, mire or less of rades_RC-2 and MC-2 ( Describe Project ) and to include in such bid or proposal the certificate as to non-collusion required by section one hundred three-d of the general municipal law as the act and deed of such corporation, and for any inaccuracies or mis- statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is a true and correct copy of resolution adopted by Lansdell Asphalt & Bitumino s Corpp corporation at a meeting of its board of directors held on the 22 day of March 19u__ ( SEAL OF THE CORPORATION ) low Secre y " Non-collusive bidding certification. By submission of this bid or proposal, the bidder certifies that (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, compet- itor or potential. competitor; (c) No attempt has been or will be made to induca any other person, partnership of corparatioii to submit or not W 9al3mit a bid or proposal; (d) '1'lik� pet-son signing this kid or proposal certfflos that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto ( if a corporate bidder ) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. " BID 0-Pf FOR ASPHALT ROAD MATERIALS FOR DELT`iEPY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK I TEP: NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby nr000se to furnish. and apply 150, 000 gallons, more or less as may be needed, of Grades RC-2 and PTC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated March 9 , 198 2. A. Delivered to the Town of Southold and applied 1, 5� per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities CGeef� �t� veeoG B. Location of Storage Facilitie ZaIii C. Capacity of Storage Facilities 3. The undersigned further states that the type, capacity and number of heat d tank trucks and transports that he will utilize are 6000 GAAAoiY as fol lows : / QDD d:A,GGOA/. 1,;00 6Auey, OF01 � � VZL ".I— 36 j 6env,. _ / y� aro6N►�. "sg c.w� �i3ao a'*A.. a!t h jn&erd"-e*a '��r�ioSAL. n su mutingthis i e un de sres t at he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The undersigned further declares that he has or they have carefully examined the specifications and this form of bid 41 and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this Droposal he or they waive all right to plead any misunderstanding regarding the same. Y -1- 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ QQQ In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the monies represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of the award of the bid with the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract . 7. In submitting this bid the undersigned understands that the Town of Southold will only pay for such road materials as actually ordered and used in any calendar year. DATED: 19 0 Legal n me of per n firm or cor ration BY: O ��GC D7alhP11� 7/r/8� The P. 0.. Address of the Bidder is : �Q6 Street ' f0/ City and State 7 z -2- IF A CORPORATION NAME ADDRESS President Secretary Treasurer IF A FIRM CCOAyj/;ANy) NATME OF ME11BERS ADDRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -a-)-, 601~�), lava-,, -3- BIDDEW S CERTIFICATE A FOR { CUTBACK ASPHALT This is to certify that the unde igned proposes to furnish CUTBACK ASPHALT which will comply with the requirements for Type AK , The CUTBACK ASPHALT is manufactured by EXXON COMPANY, U.S.A. whose plant is located at Foot of East 22nd Street, Bayonne, New Jersey. The plant has a capacity of 200,000 gallons per eight (8) hour day, and has regularly manu- factured CUTBACK ASPHALT for more than fifty years. The specific source of the asphaltic base is selected domestic and imported crudes. If we tbeeive an award of order or contract on any of the item(s) bid upon, we will begin delivery of CUTBACK ASPHALT at the rate ordered to a maximum rate of 50,000 gallons per eight hour day= . D Company By:: , B GntirYl�. (Official Title) Date: If the bidder is an authorized customer of the manufacturer, the following authorization must be executed by the manufacturer. This is to certify that: t �'LCNA*eG, (Name of Bidder) (Street) (City) I (State) (Zip Code) is our customer and considered capable of making deliveries in compliance with the above certificate, provided the volume specified in this bid is covered by our contract EXXON COMPANY, U.S.A. By: ?!/S TR/eT SA�t ES /h�tn'A Gam'¢. Date: BiDDER' S CERTIFICATE For ASPHALT CUTBACK This is to certify that the undersigned proposes to furnish Cutback i r Asphalt which will comply with the reaui��reements for type RC-.250 Aiy Ift-15110 Grade Z)it.acLtQ. 1 The Cutback Asphalt is manu actured by A• whose plant is located atqvrf The plant has a capacity of ,�pQ, �QQ gallons per 8 hour day and has regularly manufactured Cutback: Asphalt for the past 4FX years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive and award of order or contract on any of the item(s ) bid upon we will begin delivery of Cutback Asphalt within 3 -rw E hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of 14,pOD gallons per 8 hour day. Com an QQ BY: �JJ,4 / aol" Official Title Date If the bidder is an authorized agent of the manufacturer, the following authorization must be ex7ed ba,, V he ma ufacturer: Th is is to certify that Name of B dder &6 4 h. - nel, Ir 14qk— Street City & 2, ne Ro . St e is our authorized agent and is capable of making deliveries in compliance with the above certificate. 4,r-� sA. _ Namej6f M ufacturer BY/Y/C f�� 4 S /�/Tk 4 ' 'Isne/cT S•4US 0,,4NAGkA Official Title Date 313/�BoZ -r�qo M iCXX 0 N. Co, V S A, NON-COLLUSIVE BIDDING CERTIFICATE BY SUBt'IISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFICATES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION; (b) THIS BID OR OROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, C011METITOR OR POTENTIAL COMPETER: ( c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHE?? PERSON, PARTNERSHIP OR CORPORATION TO SUB)'lIT OR NOT TO SUBMIT A BID OR PROPOSA: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF REGARDING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATIOi: AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO ( IF A CORPORATE BIDDER) IS A CE_R,TIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT• Name of fOff icer oxmfOL AUTHORIZED TO SIGN AND SUBIMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT. / 7 v De y1fib e nroj dret AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL 11UNICInAL LAW AS THE ACT AND DEED OF SUCH COR.POR.ATION AND FOR ANY INACCURACIES OR MISSTATEI.TENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGO IS A TRUE AND C RRE COPY OF TH : _.S7TA ION ADOPT BY �XR OR N r1EETING OF IT OA RD DIRECTO S HELD N THE DAY OF 19 D _ � SPECIFICATIONS FOR RC-2 and MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17. 3 15. 7 Spec . Gravity @ 77°F 0. 95 0.96 Flash Teg CC°F 87. 1704 Vis SSF 140°F 152 149 Distillation o Rec. @ 374°F 14 @ 437°F 19 @ 500°F 21 8 @ 600°F 23 18 @ 680°F 24 23 Distillate % to 680°F o@ 374°F 57 @ 4370F 78 0 @ 500°F 86 35 @ 600°F 98 78 Residue by diff . o Vol . 76 77 Test on Residue from distial Den at 77°F 96 187 Ductility at 77°F 1104 1104 1/0 Sol in CC 14 99. 9 99 .9 Spot test OLIENSIS Reg. Reg. DATED: March 9, 1982. TOWN OF SOUTHOLD BY: RAYMOND C. DEAN Superintendent of Highways COUNTY OF SUFFOLK LEGAL NOTICE STATE OF NEW YORK ss: NOTICE TO BIDDERS NOTICE IS HEREBY GIV- EN, in accordance with the provisions of Section 103 of the Patricia Wood, being duly sworn, says that she is the General Municipal Law, seal- ed bids are sought and re- Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, quested for the purchase and a public newspaper printed of Southold, in Suffolk County; application of 150,000 gallons, more or less as may be and that the notice of which the annexed is o printed copy, needed, of Grades RC-2 and has been published in said Long Island Traveler-Watch- MC-2 Asphalt Road Materials, man once each week for .................\.....................weeks delivered to the Town of Southold and applied. Specifi- cations for the above may be successively, commencing on the ...... ....................... obtained at the Office of the Town Clerk,Town of Southold, da(af .. ..... ......... --.::�`Y.---........., 19. Town Hall, Main Road, South- old, New York 11971. �. ..:.... ....:..°: :. .. . .......... ......... ......... .... . The sealed bids, together with a Non-Collusive Certifi- cate, bank draft or certified check in the amount equal to 2% of the amount of the bid, Bid Form, and Bidder's Certi- ficate will be receiv;d by the Sworn to before me this ..................�............ day of Town Clerk of the Town of Q Southold at the Town Hall, ..............�,. -). .1.........., 19.:J..... Main Road, Southold New York until 11:00 A.M., April 1, 1982, at which time they will be opened and read aloud in public. The Towr. Board of the �'� Town of Southold reserves the ..................C�=' 1" 1 :} ................C:............... right to reject any and all bids Notary Public and waive any and all infor NAw w.> mality in any bid should it be State deemed to be in the best A72811- interest of the Town of South- a;4ried n Suhao �O°"t 9 old to to do so. .o,oi=.ion �',XPires Marct31., , All bids must be signed and sealed in envelopes plainly marked"Bid for Asphalt Road Materials" and submitted to the Office of the Town Clerk. The bid price, shall not include any tax, federal, state or local, from which the Town of Southold is exempt. Dated: March 9, 1982. JUDITH T.TERRY SOUTHOLD TOWN CLERK 1T-3/18/82(80) old,New York 11971. any tax,federal,state or local, The sealed bids, together from which the Town of with a Certificate, bank draft Non-Collusive 1 or DATED March 9 1982. certified check in the amount JUDITH T.TERRY equal to 2% of the amount of SOUTHOLD TOWN CLERK the bid, Bid Form, and 1TM18-3903 Bidder's Certificate will be _ received by the Town Clerk of the Town of Southold at the NEW YORK, t s8 LEGAL NOTICE Town Hall,Main Road,South- NOTICE TO BIDDERS old,New York until 11:00 A.M., NOTICE IS HEREBY April 1, 19s2, at which time u s t ays on being duly Sworn. GIVEN, in accordance with they will be opened and read the provisions of Section 103 of aloud in public. The Town .he . . . , is Printer and Publisher of the SUFFOLK the General Municipal Law, Board of the Town of Southold sealed bids are sought and re- reserves the right to reject any ,'IMES, a newspaper published at Greenport. in said quested for the purchase and and all bids and waive any application of 150,000 gallons, and all informality in any bid, I that the notice, of which the annexed is a printed more or less as may be needed should it be deemed to be in the of Grades RC-2 and MC-2 best interest of the Town of been published in the said Suffolk Weekly Times Asphalt Road Materials Southold to do so. delivered to the Town of All bids must be signed and ch week, for ane Southold and applied. Specif- sealed in envelopes plainly weeks ications for the above may be marked"Bid for Asphalt Road ,ly commencing on the . . . 8th. . obtained at the Office of the Materials" and submitted to Town Clerk,Town of Southold, the Office of the Town Clerk. Mar Cb 82 Town Hall,Main Road,South- The bid price shall not include . . . . . . . . . . . . :�.�.► —fir � Sworn to before me this . I. . 8th; March 82 t day of . . . . . . . . . . . . . . . . . . 19 ) n . . . . . . . . . . . . .e�. . ."!.�'!K-. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HELEN K DE VOE NOTARY PUBLiC, State of Now fork No.4701878, Sottolk C,)ur;ty Term Expires (starch 30. 190 I i i i r I i COUNTY OF SUFFOLK. 1 STATE OF NEW YORK. ss: Troy .,Gustays on being duly Sworn. says that is Printer and Publisher of the SUFFOLK !j WEEKLY TIMES, a newspaper published at Greenport. in said county; and that the notice. of which the annexed is a printed copy, has been published in the said Suffolk Weekly Times on* once in each week, for . . . . . . . . . . . . . . . . . . . . . . . . weeks successively commencing on the . . .9£nth. . . . . . . .. . . . . . . . . . �) day of . . . .�:r. . . . . . . . . 82 . . . . . . .1. . . . .�. . . . . . . . . . . . . . . . . . Swamto before me this 8th day of . . March. . . . . . . . . 19. .82 HELEN K. DE VOE NOTARY PUBLIC,State of New York No.4707878,Suffolk County Term Expires March 30, 190 l i ii�rlu 1 1 1-."1171T'17"T'711717"1"".. qqqqqqqqqqq i I PP ii r rur,„nur nrr o,. o. .1111 i i i I i STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, I New York, being duly sworn, says that she is over the age of twenty-one years; that on the 11th day of March 1982 she affixed a notice of which the annexed printed notice is a 1 true copy, in a proper and substantial manner, in a most public f place in the Town of Southold, Suffolk County, New York, to wit : - ' Town Clerk Bulletin Board, Town Clerk Office, Main Road, Southold, New York 11971 1 3 7 Notice to Bidders - Asphalt Road Material Grades RC-2 & MC-2 f Bid Opening - 11: 00 A.M. , April 1, 1982. 1�"'—JU-dith T. Terry Southold Town Clerk i i Sworn to be before me this j 11th day of March 1982 s Notary Public d` fLIZA89H ANN NEVILLN kj WARY PUBLIC, State of New Yad j No. 92.8125850, Suffolk Cou i Tian E*pWn March 30 l j c t i i r i i; i' r • LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase and application of 150, 000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of. Southold and applied. Specifications for the above may be obtained at the Office of. the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Certificate, bank draft or certified check in the amount equal to 2% of the amount of the bid, Bid Form, and Bidder ' s Certificate will be received by the Town Clerk of the Town of Southold at the Town Fall, Main Road, Southold, New York until 11:.00 'A.M , April 1, 1982 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid, should it be deemed to be in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid for Asphalt Road Materials" and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: March9, 1°9$x..: JUDITH T.. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, MARCH 18, 1982, AND FORWARD ONE AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on March 11, 1982: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Highway Superintendent Dean Town Clerk' s Bulletin Board B I D F=-! FOR ASPHALT ROAD MATERIALS FOR DELTVERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby propose to furnish. and apply 150, 000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated March 9 198 2. A. Delivered to the Town of Southold and applied per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities B. Location of Storage Facilities C. Capacity of Storage Facilities' . . . . . . . . . . . . . . . . . . . . . . . 3. The undersigned further states that the type, capacity and number of heated tank trucks and transports that he will utilize are as follows : 4. In submitting this bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The undersigned further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this proposal he or they waive all right to plead any misunderstanding regarding the same. R . Page 2 - Specifica i,_.s for the Purchase and App_:cation of Asphalt Road Materials sufficiency of sureties and the manner of execution shall be approved by the Town Board. ITE\1 NO. 1 Under this Item No. 1, bids are requested for the purchase of 150,000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1982, of Grades RC-2 and MC-2 Asphalt Road Materials , which materials shall comply with the specifications set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150, 000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its require- ments for the 1982 calendar year. The bidder will be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. The bidder must have not less than 30,000 gallons of Grade RC-2 material and not less than 30, 000 gallons of Grade MC-2 material in heated storage tanks located in the Town of Southold, or deliver to and applied in locations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit , as and when required bythe Superintendent of Highways for the calendar year 1982. The bidder must specify the facilities which he will maintain in the Town of Southold for storage of the above materials as well as the location of said storage facilities in the Town of Southold, or the heated tank trucks to be utilized in the performance of the contract . The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8,000 gallons within three (3) hour of notification by the Highway Department . Each bid must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant , and authorizing the Bidder to act as agency for the supplier, in the Town of Southold. The Town will only pay for such_ road materials. as. actually ordered and used in any calendar year. DATED: March 9', 1982: ..4 SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Under these specifications, bids are sought for the purchase and application of Asphalt Road Material for the use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid must be marked "Bid for Asphalt Road Materials" . Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Main Road, Town Hall, Southold, New York. Bids will be received at the Office of the Town Clerk of the Town of Southold, Main Road, Southold, New York until 11: 00o' clock A.M. on April 1 , 1982, as set forth in the published notice to bidders published in the Long Island Traveler-Watchman or The Suffolk Times . Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in an amount equal to 2% of the amount of the bid. All bid deposit checks except those of the lowest responsible bidder will be returned within 5 days after the signing of the contract . The bid check 'of the lowest responsible bidder will be retained until said bidder has executed and delivered to the Super- intendent of Highways the contract , bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his bid deposit shall be forfeited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit of the proper Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in effect at his expense, during the term of the contract , a bond for the faithful performance of the contract , the amount of which shall be 100% of the total bid price. The form of the required performance bond, the 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the monies represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of the award of the bid with the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract . 7. In submitting this bid the undersigned understands that the Town of Southold will only pay for such road materials as actually ordered and used in any calendar year. DATED: 19 . . . . . . . . . . . . . . . . Legal name of person, firm or corporation BY: The P. 0. Address of the Bidder is: Street City and State -2- .�' ill, IF A CORPORATION NAME ADDRESS President . . . . . . . . . . . . Secretary . Treasurer IF A FIRM NAME OF MEMBERS ADDRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BIDDER' S CERTIFICATE For ASPHALT CUTBACK This. is to certify that the undersigned proposes to furnish Cutback Asphalt which will comply with the renuirements for type Grade The Cutback Asphalt is manufactured by whose plant is located at The plant has a capacity of gallons per 8 hour day and has regularly manufactured Cutback Asphalt for the past years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive and award of order or contract on any of the item(s ) bid upon we will begin delivery of Cutback Asphalt within hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of gallons per 8 hour day. Company BY: Official Title Date If the bidder is an authorized agent of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that Name of Bidder Street City &, Zone No. State is our authorized agent and is capable of making deliveries in compliance with the above certificate. Name of *ianuf acturer BY Official Title Date NON-COLLUSIVE BIDDING CERTIFICATE BY SUBH'ISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFICATES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION; (b) THIS BID OR OROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING_OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COA-LPETITOR OR POTENTIAL COMPETER: ( c) NO ATTEITTI HAS OR WILL BE I-,iADE TO INDUCE ANY OTHER PFRSON, PARTNERSHIP OR CORPORATION TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSA: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORM.'-D HIMSELF REGARDING THE ACCURACY OF THE STATEMENTS CONTAINFED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CE_R,TIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT: Name of Officer AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT. Described project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW AS THE ACT AND DEED OF SUCH COPyPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION ADOPTED BY CORPORATION AT A l-TEETING OF ITS BOARD OF DIRECTORS HELD ON THE DAY OF 19 . . . . . . . . . . . . . . . . . . . . . . Secretary SPECIFICATIONS FOR RC-2 and MC-2 ASPHALT MATERIALS GRADE RC-2) PSC-2 GR API 17. 3 15. 7 Spec . Gravity @ 770F 0. 95 0. 96 Flash Tea CCoF 87. 1704 Vis SSF 140OF 152 149 Distillation o Rec. @ 3740F 14 @ 437oF 19 @ 5000F 21 8 @ 600OF 23 18 @ 680OF 24 23 Distillate % to 680 OF o @ 3740F 57 @ 4370F 78 0 @ 5000F 86 35 @ 600°F 98 78 Residue by diff . o Vol . 76 77 Test on Residue from distial Pen at 770.9 96 187 Ductility at 770F 1104 110 1/0 Sol in CC 1.4 99. 9 99.9 Spot test OLIENSIS Reg. Reg. DATED: March 9, 1982. TOWN OF SOUTHOLD BY: RAYMOND C. DEAN Superintendent of Highways X1ghfvM! Pepartntent Tofnn of '*uutholb �cconic, �. �_ 11958 RAYMOND C. DEAN Tal, 765-3140 SupsrlMM►dsM 734-5211 RESOLUTION BY: SECONDED BY: RESOLVED: That the �owTcAHIi,�t of the Town of Southold, be authorized to advertise for bids for the following: PURCHASE AND APPLICATION OF 150,000 GALLONS, MORE OR LESS AS MAY BE NEEDED, OF GRADES RC-2 and MC-2 ASPHALT ROAD MATERIALS. VOTE OF THE TOMN BOARD Supervisor William R. Pell III (Yes) (No) Councilman John J. Nickles (Yes) (No) Councilman Lawrence Murdock, Jr. (Yes) (No) Councilman Francis J. Muiphy (Yes) (No) Councilman Joseph L. Townsend, Jr. (Yes) (No) Justice Raymond W. Edwards, Jr. (Yes) (No) Town Clerk Town of Southold Dated: March 9, 1982