HomeMy WebLinkAboutAsphalt Road Materials w--o,THE
The Hanover Insurandt*Company MERICA
Roup
STATUS INQUIRY
......The..Town-o-f-Southold........................... . ...December2
- .............................x_.......19............
Owner. Obliges or Originating Co.
Cit
....Hall
................................................................... ............ Our Bond No—P... ..............
Address
.......
Southold _New,. 1971 Reinsurd's No...............................................
... J .. ..........
Contractor:...............................1,8=dell Asphalt & AStuminous...Cor!p
...........................Asphalt ........ ............................................
Address:..............................Old Nor��..Rd��
.................. ,-39X69.7......Up
...gg...P
Description of Contract:.....Perfoman.ce...&-Payme.nt...Bond-------F!unA.sh...and...
.............................. ... .................. ......... .. ... ............. ..... ......... . ..............
(include Location and Owner's Contract Number)
................ Asph ..Rq.4d..Mgterials
..............................................................................................................
Owner:...................The Town of
...................................---Southold..........---.....----- ..................................
Effective
Contract Price $.�?9?�J50?50.00......... Bond(s) $...9;�Z....75M9....... Date...... ........4I7182.......................
Without prejudicing your right or affecting our liability under our bond(s) described above, we would
appreciate such of the following information as is now available.
Very trul yours,
By .................................
Bonda
DerPrGmen-u
1. IF CONTRACT COMPLETED, PLEASE STATE: pa
Date of: Completion.........1...2.../...3Y.---8Z-----Acceptance... /i2_.. ...__.__Final PaymentJ 2 7 82
Final Contract Price $...1-1.5.,.7.9u-..$$ �8
.......................Total paid to date ...........................
2. IF CONTRACT UNCOMPLETED, PLEASE STATE:
Date of latest estimate......................................................Total paid to date $....-......-------------- --------- -
Adjusted Contract Price $------ .........................................Done since last estimate $....-......------------------------ ----
Value work completed $---------------------- ------------------------Estimated Completion Date..........................................
Retained Percentage $................................................Is progress satisfactory?.................
3. Do you know of any unpaid bills for labor or material (Check) YES............................NO......_..........._.........
(IF YES, LIST ON BACK)
4. Remarks: (If any)------------------------------------------- ------------ .................................................... .......................... ...................
..................................................................................................................................................................................-...............
...................................................................................................................................................................................................
Date-Dee ember..8..................19.82
--- ........... Signature...........................................................................................
PLEASE RETURN ORIGINAL Of THIS INQUIRY TO: Title..SQqt.119.1.d...Town...Clerk
.............................................
.. .. ............
;'ALL CC E SPON 1)E f\11-CE ``- ADDRESS.......Town T2wn Hall , Main Road
440 31-REET Southold, New....York...11371........_.-'
INORCESTER, MA&SXHtr,-sMS 01605 ATTENTION...................................................................................
Form 281-0015 (Federal cases to be submitted in duplicate. Stamped addressed envelope to be attached.)
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLERK (516)765-1801
REGISTRAR Or VITAL STA FISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
DATE:
y�i9�� ,
Received of Judith T. Terry, Town Clerk, this date,
certified bid check in the amount of $4, 500. 00, placed
with bid for Grades RC-2 and MC-2 Asphalt Road Materials.
ug a M. Martino, Vice-President
Lansdell Asphalt & Bituminous Corp.
t
v° iif
� Town Hall, 53095 Main Road
,. P.O. Box 728
Southold, New York 11971
JUDITH T.TERRYTELEPHONE
TOWNCLERK
(516)765-1801
REGISTRAR OP VITAL S \I ISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
DATE:
Received of Eugene M. Martino, Vice President, Lansdell
Asphalt & Bituminous Corp. , Performance and Payment Bond
in the amount of $222, 750. 00 in connection with bice for
Grades RC-2 and MC-2 Asphalt Road Materials.
J di T. Terry
Southold Town Clerk
ThAanover Insurance Compal)
PERFORMANCE AND PAYMENT BOND
SNOW ALL MEN BY THESE PRESENTS, That,.Lansdell_.AsPhalt..�??a Bituminous
----........
........... Cor oration
---------•------------------_..------------------._.---------•--------------------...--.........----......---------..--------------....._--------------•------.................----------------
(hereinafter called the Principal), as Principal, and THE HANOVER INSURANCE COMPANY, a
corporation organized and existing under the laws of the State of New Hampshire, having its Executive Offices
in the Cit of Worcester, Massachusetts (hereinafter called the Surety), as Surety, are held and firmly bound unto
.................'�.v e Town of Southold,...Sovthd.v...Uew..YQ k...............................................,......................................
................ ....... .....
-------------------------------------------------------------------------------------------------------.....----------....-------------------------------------------------------- ...................
..................................................................................................................................................................------------------------------------
(hereinafter called the Owner), and to all persons who furnish labor or material directly to the Principal
for use in the prosecution of the work hereinafter named, in the just and full sum of .�?d'ed _
'Itaent TWo Thousand Seven Hundred Fiftyand 00/100-------------- X222:_ Dollars,
----... --- ----•-•----.------- _ _ 750.00)
to the payment of which sum, well and truly to be made, the said Principal and Surety bind themselves,
and their respective heirs, administrators, executors, successors and assigns, jointly and severally, firmly
by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the
7th. day of.. April 19__.82., to k'un' sh-and App1Y.Asphalt
------ --------
.K�j
Materials.
---------------------------------------------------------------•--------
--•------•••..............•----------•-•--------•-----•------------•---•---••---•--------------•--------------------••--.........----•-------------------------------------------------------------------.
which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied
at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said
Principal shall fully indemnify the Owner from and against any failure on his part faithfully to perform
the obligations imposed upon him under the terms of said contract free and clear of all liens arising
out of claims for labor and material entering into the work, and if the said Principal shall pay all persons
who shall have furnished labor or material directly to the Principal for use in the prosecution of the
aforesaid work, each of which said persons shall have a direct right of action on this instrument in his
own name and for his own benefit, subject, however, to the Owner's priority, then, this obligation to be
void, otherwise to remain in full force and effect;
PROVIDED, HOWEVER, that no action, suit or proceeding shall be had or maintained against the
Surety on this instrument unless the same be brought or instituted and process served upon the Surety
within one year after completion of the work mentioned in said contract, whether such work be completed
by the Principal, Surety or Owner; but if there is any maintenance period provided in the contract for
which said Surety is liable, an action for maintenance may be brought within three months from the
expiration of the maintenance period, but not afterwards.
IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument
this.......... 3thday of.....wril............................... 19---32--•
TN Lansdell Asphalt and Bituminous Corporation
�
--- -•-•(Seal)
------------------------------------------------•----------------------------------------- ---•--------------........-------•-•------------------------------------------------(Seal)
...-..............................-......-..................-..........-................... ...............-...................................................................(Seal)
HA OVER INSURANC COMPANY
� ... .
/f��
Attorney-in-fact
Brenda L. Davis
M�EMwBEwRS OFTMC
Foes 141-05988E�
All
INV
a
The Hanover Insurance Company
-o-THE
MERICAp
POWER OF ATTORNEY
CERTIFIED COPY
KNOW ALL MEN BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY,a corporation organized
and existing under the laws of the State of New Hampshire,does hereby constitute and appoint
— William G. Franey, Debby Bair, James J. Nevins,
W. Braxton Godbey, Jr. , Ronald E. Parr and/or Brenda L. Davis —
of Capitol Heights, Maryland, and each is its true and lawful Attorney(s)-in-fact.
to sign,execute,seal,acknowledge and deliver for,and on its behalf,and as its act and deed,at any place within the United
States,or,if the following line be filled in,only within the area therein designated
any and all bonds, recognizances, undertakings, contracts of indemnity or other writings obligatory in the nature thereof,
as follows:
Any such obligations in the United States, in any amount. — — — — —
And said Company hereby ratifies and confirms all and whatsoever said Attorney(s)-in-fact may lawfully do in the premises
by virtue of these presents.
This appointment is made under and by authority of the following Resolution passed by the Board of Directors of
said Company at a meeting held on the thirteenth day of December, 1972, a quorum being present and voting, which
resolution is-still in effect:
"Resolved, that the President or any Vice President,in conjunction with any Secretary or Assistant Secretary,
be and they are hereby authorized and empowered to appoint Attorneys-in-fact of the Company, in its name
and as its acts,to execuie and acknowledge for and on its behalf as Surety any and all bonds,recognizances,con-
tracts of indemnity, waivers of citation and all other writings obligatory in the nature thereof,with power to at-
tach thereto the seal of the Company. Any such writings so executed by such Attorneys-in-fact shall be as bind-
ing upon the Company as if they had been duly executed and acknowledged by the regularly elected Officers of
the Company in their own proper persons."
IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY has caused these presents to be sealed with its.
corporate seal,duly attested by its Vice President and its Secretary,this 3 Oth
day of December 1980
THE RANCE COMPANY
.. . . ..... .........................
Vice President
(Seal) r �.
�—/ Secretary
THE COMMONWEALTH OF MASSACHUSETTS
COUNTY OF WORCESTER ss.
On this 30th day of December 1980 , before me came the above named
Vice President and Secretary of The Hanover Insurance Company,to me personally known to be the individuals and officers
described herein, and acknowledged that the seal affixed to the preceding instrument is the corporate seal of The.Hanover
I%rlsutdt rrr IWWny and that the said corporate seal and their signatures as officers were duly affixed and subscribed to said
e
thority and direction of said Corporation.
o� V axe Q�IVVE ®ay
��•� -di '�o e. ... ..GGA .. ....�,^r'^((4,.!r��4�:L�GlG:1�/
e °•
Notary Public
s O * w®
=p 2•a4� J�o; My Commission Expires May 31, 1985
p�fi; trn•t�d Secretary of The Hanover Insurance Company,hereby certify that the above and foregoing is a full,
�fryle a�1�b6rge ;4py of the Original Power of Attorney issued by said Company,and do hereby further certify that the
said,14d# F1d14Attorney is still in force and effect.
This Certificate may be signed by fascimile under and by authority of the following resolution of the Board of Directors of
The Hanover Insurance Company at a meeting held on the 13th day of December, 1972
"RESOLVED. That any and all Powers of Attorney, and Certified Copies of such Powers of Attorney and
certification in respect thereto,granted and executed by the President or any Vice President in conjunction with
any Secretary or Assistant Secretary of the Company shall be binding on the Company to the same extent as if
all signatures thereon were manually affixed even though one or more of any such signatures thereon may be
facsimile".
GIVEN under my hand and the seal of said Company,at Worcester,Massachusetts,this 13th
day of April 19 82
FORM 111-0402 NS .. .... . ...............
Secret r�
SURETY ACKNOWLEDGMM
State of
County of ,tib
On the 13th day of April 19 82
before me personally appeared Brenda L. Davis
to me known, who being by me duly sworn, did depose and say: that she resides
in Capitol Heights, Maryland
that she is the Attorne -In-Fact of the Hanover Insurance Conran
the corporation scri bed in and which execute the foregoing instrument; that
she knows the seal of said corporation: that the seal affixed to said instrument
is such corporate seal; that it was so affixed by order of the Board of
Directors of said corporation; and that she signed her name thereto by like order.
r
Notary is
Commission Expires 1/82.
1 ,k
' 1
----THE
The Hanover Insurance Company MANCHESTER,NEW HAMPSHIRE _Roup
FINANCIAL STATEMENT AS OF DECEMBER 31, 1980
ASSETS
Cash in banks and in offices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,738,996
Bonds and Stocks . . . . . . . . . . . . . . . 522,917,724
Agency balances not over 90 days due . . . . . . . . . . . . . . . . . . . . . 39,990,062
Other Admitted Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . 51,124,090
Total Admitted Assets $616,770,872
LIABILITIES,CAPITAL AND SURPLUS
Reserve for Unearned Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $133,189,107
Reserve for Loss and Loss Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265,685,510
Reserve for Taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,579,916
Funds held under reinsurance treaties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,401,400
Reserve for all other Liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32,385,911
Capital Stock -$2 par . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 6,796,038
Net Surplus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169,732,990
Policyholders'Surplus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176,529,028
Total Liabilities, Capital and Surplus . . . . . . . . . . . . . . $616
770 872
THE COMMONWEALTH OF MASSACHUSETTS
COUNTY OF WORCESTER ss.:
W. A. Henderson, Treasurer of The Hanover Insurance Company,being duly sworn deposes and says that he is
the above,described officer of said Company, and certifies that the foregoing statement is a true statement of
the condition and affairs of the said Company on December 31, 1980.
W.A. HENDERSON
Treasurer
FORM 111-0193 (Rev.12/80)
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY "> 4 TELEPHONE
TowN CLERK (516)765-1801
REGISTRAR oP VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
April 9, 1982
Mr. Eugene M. Martino, Vice-President
Lansdell Asphalt & Bituminous Corp.
Old Northport Road, P. O. Box 697
Kings Park, New York 11754
Dear Mr. Martino:
The Southold Town Board at a meeting held on April 7,
1982 accepted your bid for supplying the Town of Southold
Highway Department with 150, 000 gallons, more or less, of
Grades RC-2 and MC-2 Asphalt Road Materials at a bid price
of $1.485.
In accordance with the Specifications, upon receipt
of a bond for the faithful performance of the contract
in the amount of $222,750. 00, your $4, 500. 00 bid deposit
will be returned to you.
Very truly yours,
L
Judith T. Terry
Southold Town Clerk
a. Town Hall, 53095 Main Road
P.O. Box 728
, Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLERK '`-- (516)765-1801
REGISTRAR or VITAL Sra I ISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
April 9, 1982
Mr . Raymond 0. Welch
R. 0. Welch Asphalt Co.
1064 Woodcrest Avenue
Riverhead, New York 11901
Dear Mr . Welch:
The Southold Town Board at a regular meeting held
on April 7, 1982 accepted the bid for supplying the Town
of Southold with 150, 000 gallons, more or less, of Grades
RC-2 and MC-2 Asphalt Road Materials from Lansdell Asphalt
and Bituminous Corp. at a bid price of $1.485 per gallon.
Your certified check in the amount of $5000. 00 placed
as a bid deposit will be returned to you as soon as the
contract with Lansdell is signed.
Very truly yours,
Judith T. Terry
Southold Town Clerk
9 _ • (07.
BID FPR T
FOR ASPHALT ROAD MATERIALS FOR
DELTtiERY TO THE TOWN OF SOUTHOLD
SUFFOLK COUNTY, NEW YORK
ITEM NO. 1
TO THE TOWN BOARD
TOWN OF SOUTHOLD
SOUTHOLD, NEW YORK
1. The undersigned hereby propose to furnish. and apply 150, 000
gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt
Road Materials to the Town of Southold, Suffolk County, New York, all
in accordance with the Specifications of the Superintendent of Highways
of said Town dated March 9 , 198 2.
A. Delivered to the Town of Southold and
applied per gallon.
2. The undersigned further states that the location, type and
capacity of the storage facilities in the Town of Southold are as
follows:
A. Type of Storage Facilities Heated steel storage tanks.
Old Northport Road
B. Location of Storage Facilities Kings Park, New York
C. Capacity of Storage Facilities 195,000 'gallons'
3. The undersigned further states that the type, capacity and
number of heated tank trucks and transports that he will utilize are
Etynre hauling units, International trackors, International trucks
as follows : with. Etynre Road Oilers. A total of 12 units ranging in capacity
} from 1550 gallons to 6,700 gallons.
4. In submitting this bid the undersigned declares that he is or
they are the only person or persons interested in the said bid and that
it is made without any connection with any person making another bid
for the same contract. The undersigned further declares that he has
or they have carefully examined the specifications and this form of bid
and has or have satisfied himself or themselves as to all the terms and
conditions and understand that in signing this proposal he or they waive
all right to plead any misunderstanding regarding the same.
Page 2 - Specifiti for the Purchase anpp+lcation
" 9 of Asphalt Road Materials
_ .. vIciency �z s=areL__s ar-,- che ma�naer of �.:ecution shall be approved
by the Town Board.
ITEM N0. 1
Under this Item No. 1, bids are requested for the purchase of
150, 000 gallons, more or less as may be needed, for the use in repair
and maintenance of the town highways, for the calendar year 1982, of
Grades RC-2 and MC-2 Asphalt Road Materials , which materials shall
comply with the specifications set forth below. The attention of the
bidder is specifically called to the fact that the quantity of 150, 000
gallons specified herein is an estimate only of the quantity of asphalt
material which will be actually required by the Town for its require-
ments for the 1982 calendar year. The bidder will be paid for only
such quantities as are ordered by the Town and delivered and applied
by the bidder.
Said materials must be delivered and applied in the Town of Southold.
The bidder must have not less than 30,000 gallons of Grade RC-2
material and not less than 30, 000 gallons of Grade ARC-2 material in
heated storage tanks located in the Town of Southold, or deliver to
and applied in locations in the Town of Southold designated by the
Superintendent of Highways, heated to a temperature of not less than
150 degrees Farenheit, as and when required byihe Superintendent of
Highways for the calendar year 1982.
The bidder must specify the facilities which he will maintain
in the Town of Southold for storage of the above materials as well
as the location of said storage facilities in the Town of Southold,
or the heated tank trucks to be utilized in the performance of the
contract.
The successful bidder will be required to deliver and apply
such asphalt materials in quantities of approximately 8,000 gallons
within three (3) hour of notification by the Highway Department .
Each bid must be accompanied by a "Bidder Certificate" for
Asphalt Cut Back, showing the supplier of this material and the
location of the plant , and authorizing the Bidder to act as agency
for the supplier, in the Town of Southold.
The Town will only pay for such_ road materials as. actually-
ordered
ctuallyordered and used in any calendar year.
DATED: - March 9.', 1982:
Y
SPECIFICATIONS FOR THE PURCHASE AND
APPLICATION OF ASPHALT ROAD MATERIALS
TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK
Under these specifications, bids are sought for the purchase and
application of Asphalt Road material for the use by the Southold Town
Highway Department in the repair and maintenance of Town Highways.
Each bid must be submitted in a sealed envelope clearly endorsed
with the name of the person, firm or corporation presenting it. Each
bid must be marked "Bid for Asphalt Road Materials" . Bid forms and
Bidders Certificate may be obtained at the Office of the Town Clerk
of the Town of Southold, Main Road, Town Hall, Southold, New York.
Bids will be received at the Office of the Town Clerk of the Town of
Southold, Main Road, Southold, New York until 11: OOo' clock A.M. on Anril
1 , 1982, as set forth in the published notice to bidders published
in the Long Island Traveler-Watchman or The Suffolk Times .
Each bid must be accompanied by a bank draft or certified check
made payable to the "Town of Southold" in an amount equal to 21% of the
amount of the bid. All bid deposit checks except those of the lowest
responsible bidder will be returned within 5 days after the signing
of the contract . The bid check 'of the lowest responsible bidder will
be retained until said bidder has executed and delivered to the Super-
intendent of Highways the contract , bonds and all other documents
required by these specifications. Should the lowest responsible bidder
fail to execute the contract and furnish the bond and other documents
required, his bid deposit shall be forfeited to the Town of Southold
as liquidated damages and shall be deposited by an officer or employee
of the Town of Southold to the credit of the proper Town fund, and the
Town Board may award the contract to the second lowest bidder or may
reject all bids and readvertise for bids; whichever is deemed in the
best interest of the Town. In the event all bids are rejected, all
bid checks will be returned immediately upon such rejection.
The Town Board reserves the right to reject any and all bids.
The successful bidder shall furnish and maintain in effect at his
expense, during the term of the contract, a bond for the faithful
performance of the contract , the amount of which. shall be 100% of the
total bid price. The form of the required performance bond, the
3
4
. t
5. Accompanying this proposal is cash, a bank check or certifi-0.
check in the amount of $ 40500.00 In case this proposal shall
be accepted by the Town of Southold, and the undersigned shall fail to
execute the contract and in all respects comply with the specifications
and this form of bid, the monies represented by such cash or check shall
be regarded as liquidated damages and shall be forfeited and become the
property of the Town of Southold; otherwise to be returned to the bidder
as provided in the above said provisions.
6. On acceptance of this bid the undersigned does or do hereby
bind himself or themselves to enter into a written contract within ten
days of the date of notice of the award of the bid with the said Town
of Southold, and to comply in all respects with the provisions of the
specifications in relation to the security for the faithful performance
of the terms of said contract .
7. In submitting this bid the undersigned understands that the
Town of Southold will only pay for such road materials as actually
ordered and used in any calendar year.
DATED: April 1 1982
Lansdell Asphalt & Bituminous Corp.,
Legal name of person, firm or corporation
BY: ��
Vice-President
The P. 0. Address of the Bidder is:
Old Northport Road, Box 697 Street
Kings Park, New York 11754 City and State
-2- y
IF A CORPORATION
NAME ADDRESS
Clairemont Road
Robert H. Lansdell 111 President Ridgewood, Near Jxw 07460
23 Biscayne Drive
Mark Lansdell S691ett`ary Ramsey, New Jersey 07556
Prospect St.,
Treasurer Ramsey. New Jersey 07446
Carroll neG Lansdell -
IF A FIRM
NATME OF MEMBERS ADDRESS
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
S
-3-
19
Ke'eqf ary
BIDDER' S CERTIFICATE
For
ASPHALT CUTBACK
This is to certify that the undersigned proposes to furnish Cutback
Asphalt which will comply with the requirements for type NYS Iter 702-12
Grade RC_25e and MC_z50 NYS Item 702-22
The Cutback Asphalt is manufactured by Exxon. U.S.AO _
whose plant is located at foot of 22nc1 St. - R v P' NPW TPT-SPX
.�nnn
The plant has a capacity of 200 000 gallons per 8 hour day and
has regularly manufactured Cutback` Asphalt for the past 50 years
years.
The specific source of the Asphaltic Base is selected Gulf Coast and
Venezuelian Crudes.
If we .receive and award of order or contract on any of the item(s )
bid upon we will begin delivery of Cutback Asphalt within 3
hours of notice to deliver. We agree to furnish Cutback Asphalt at
the rate ordered to maximum rate of 50,000 gallons per 8 hour day.
Lansdell Asphalt & Bituminous Corp.,
Company
BY-
Vice-President
Official Title
Date March 26,1982
X57'LL 0 -
If the bidder is an authorized 4gaa--t of the manufacturer, the following
authorization must be executed by the manufacturer:
This is to certify that Lanadell Asphalt & Bituminous Corp.,
Name of Bidder
Old Northport Road, Box 697, Kings Park, New York 11754
Street City & Zone No. State
is our and is capable of making deliveries in compliance
with the above certificate.
Exxon Company, U.S.A.
Name of P-anuf acturer
BY
Official Tit e
Date o�
L �
NON-COLLUSIVE BIDDING CERTIFICATE
BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFICATES THAT:
(a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT
COLLUSION; (b) THIS BID OR OROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED,
PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY
OTHER BIDDER, COTITETITOR OR POTENTIAL COATETER: ( c) NO ATTEMPT HAS OR
WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION
TO SUB''1IT OR NOT TO SUB: IT A BID OR PROPOSA: (d) THE PERSON SIGNING
THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFOR!IED HIMSELF
REGARDING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION
AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH
PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON
SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER)
IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE
CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE
CORPORATE BIDDER.
RESOLVED THAT: Eugene M. Martino, Vice-President
Name of Officer
AUTHORIZED TO SIGN AND SUBIMIT THE BID OR PROPOSAL OF THIS CORPORATION
FOR THE FOLLOWING PROJECT.
It Bid for Asphalt Road Materials" 150,000 more or less of
Grades RC-250 and MC-250.
Described project
AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON-
COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL 11UNICIDAL LAW
AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES
OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL
BE LIABLE UNDER THE PENALTIES OF PERJURY.
THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION
ADOPTED BY Lansdell Asphalt & Bituminous CORPORATION AT' -A MEETING
OF ITS BOARD OF DIRECTORS HELD ON THE 22 DAY OF�r4ae
19
SecWf ary
7
SPECIFICATIONS FOR
RC-2 and MC-2 ASPHALT MATERIALS
GRADE RC-2 MC-2
GR API 17. 3 15. 7
Spec . Gravity @ 77°F 0. 95 0. 96
Flash Tea CC°F 87. 1704
Vis SSF 140°F 152 149
Distillation o Rec. @ 3740F 14
@ 437°F 19
@ 500°F 21 8
@ 600OF 23 18
@ 680°F 24 23
Distillate % to 680°F
Cy
o @ 374°F 57
@ 437°F 78 0
@ 500°F 86 35
@ 6000F 98 78
Residue by diff . o Vol . 76 77
Test on Residue from
distial Den at 77°F 96 187
Ductility at 77°F 1104 1104
1/0 Sol in CC 14 99. 9 99.9
Spot test OLIENSIS Reg. Rea.
DATED: March 9, 1982. TOWN OF SOUTHOLD
BY: RAYMOND C. DEAN
Superintendent of Highways
b
Resolved that Lansdell Asphalt & Bituminous Corp., be
( Name of the Corporation )
authorized to sign and submit the bid or proposal of this corporation for
the following project to gid for Asphalt Road Materials" 150,000 gallons,
mire or less of rades_RC-2 and MC-2
( Describe Project )
and to include in such bid or proposal the certificate as to non-collusion
required by section one hundred three-d of the general municipal law as
the act and deed of such corporation, and for any inaccuracies or mis-
statements in such certificate this corporate bidder shall be liable under
the penalties of perjury.
The foregoing is a true and correct copy of resolution adopted by
Lansdell Asphalt & Bitumino s Corpp corporation at a meeting of its
board of directors held on the 22 day of March 19u__
( SEAL OF THE CORPORATION )
low
Secre y
" Non-collusive bidding certification. By submission
of this bid or proposal, the bidder certifies that
(a) This bid or proposal has been independently arrived
at without collusion with any other bidder or with any
competitor or potential competitor; (b) This bid or
proposal has not been knowingly disclosed and will not
be knowingly disclosed, prior to the opening of bids or
proposals for this project, to any other bidder, compet-
itor or potential. competitor; (c) No attempt has been or
will be made to induca any other person, partnership of
corparatioii to submit or not W 9al3mit a bid or proposal;
(d) '1'lik� pet-son signing this kid or proposal certfflos that
he has fully informed himself regarding the accuracy of
the statements contained in this certification, and under
the penalties of perjury, affirms the truth thereof, such
penalties being applicable to the bidder as well as to the
person signing in its behalf; (e) That attached hereto ( if
a corporate bidder ) is a certified copy of resolution
authorizing the execution of this certificate by the signator
of this bid or proposal in behalf of the corporate bidder. "
BID 0-Pf
FOR ASPHALT ROAD MATERIALS FOR
DELT`iEPY TO THE TOWN OF SOUTHOLD
SUFFOLK COUNTY, NEW YORK
I TEP: NO. 1
TO THE TOWN BOARD
TOWN OF SOUTHOLD
SOUTHOLD, NEW YORK
1. The undersigned hereby nr000se to furnish. and apply 150, 000
gallons, more or less as may be needed, of Grades RC-2 and PTC-2 Asphalt
Road Materials to the Town of Southold, Suffolk County, New York, all
in accordance with the Specifications of the Superintendent of Highways
of said Town dated March 9 , 198 2.
A. Delivered to the Town of Southold and
applied 1, 5� per gallon.
2. The undersigned further states that the location, type and
capacity of the storage facilities in the Town of Southold are as
follows:
A. Type of Storage Facilities CGeef� �t� veeoG
B. Location of Storage Facilitie ZaIii
C. Capacity of Storage Facilities
3. The undersigned further states that the type, capacity and
number of heat d tank trucks and transports that he will utilize are
6000 GAAAoiY
as fol lows : / QDD d:A,GGOA/.
1,;00 6Auey, OF01
� � VZL ".I— 36 j 6env,.
_ / y� aro6N►�.
"sg c.w� �i3ao a'*A.. a!t h jn&erd"-e*a '��r�ioSAL.
n su mutingthis i e un de sres t at he is or
they are the only person or persons interested in the said bid and that
it is made without any connection with any person making another bid
for the same contract. The undersigned further declares that he has
or they have carefully examined the specifications and this form of bid
41
and has or have satisfied himself or themselves as to all the terms and
conditions and understand that in signing this Droposal he or they waive
all right to plead any misunderstanding regarding the same.
Y
-1-
5. Accompanying this proposal is cash, a bank check or certified
check in the amount of $ QQQ In case this proposal shall
be accepted by the Town of Southold, and the undersigned shall fail to
execute the contract and in all respects comply with the specifications
and this form of bid, the monies represented by such cash or check shall
be regarded as liquidated damages and shall be forfeited and become the
property of the Town of Southold; otherwise to be returned to the bidder
as provided in the above said provisions.
6. On acceptance of this bid the undersigned does or do hereby
bind himself or themselves to enter into a written contract within ten
days of the date of notice of the award of the bid with the said Town
of Southold, and to comply in all respects with the provisions of the
specifications in relation to the security for the faithful performance
of the terms of said contract .
7. In submitting this bid the undersigned understands that the
Town of Southold will only pay for such road materials as actually
ordered and used in any calendar year.
DATED: 19 0
Legal n me of per n firm or cor ration
BY:
O ��GC D7alhP11�
7/r/8�
The P. 0.. Address of the Bidder is :
�Q6 Street
' f0/ City and State
7 z
-2-
IF A CORPORATION
NAME ADDRESS
President
Secretary
Treasurer
IF A FIRM CCOAyj/;ANy)
NATME OF ME11BERS ADDRESS
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
-a-)-,
601~�), lava-,,
-3-
BIDDEW S CERTIFICATE
A FOR
{ CUTBACK ASPHALT
This is to certify that the unde igned proposes to furnish CUTBACK ASPHALT which will comply
with the requirements for Type AK ,
The CUTBACK ASPHALT is manufactured by EXXON COMPANY, U.S.A. whose plant is located at Foot
of East 22nd Street, Bayonne, New Jersey.
The plant has a capacity of 200,000 gallons per eight (8) hour day, and has regularly manu-
factured CUTBACK ASPHALT for more than fifty years.
The specific source of the asphaltic base is selected domestic and imported crudes. If we
tbeeive an award of order or contract on any of the item(s) bid upon, we will begin delivery
of CUTBACK ASPHALT at the rate ordered to a maximum rate of 50,000 gallons per eight hour day=
. D
Company
By:: ,
B
GntirYl�.
(Official Title)
Date:
If the bidder is an authorized customer of the manufacturer, the following authorization must
be executed by the manufacturer.
This is to certify that:
t �'LCNA*eG,
(Name of Bidder)
(Street) (City) I (State)
(Zip Code)
is our customer and considered capable of making deliveries in compliance with the above
certificate, provided the volume specified in this bid is covered by our contract
EXXON COMPANY, U.S.A.
By:
?!/S TR/eT SA�t ES /h�tn'A Gam'¢.
Date:
BiDDER' S CERTIFICATE
For
ASPHALT CUTBACK
This is to certify that the undersigned proposes to furnish Cutback i
r Asphalt which will comply with the reaui����reements for type RC-.250 Aiy Ift-15110
Grade Z)it.acLtQ.
1 The Cutback Asphalt is manu actured by A•
whose plant is located atqvrf
The plant has a capacity of ,�pQ, �QQ gallons per 8 hour day and
has regularly manufactured Cutback: Asphalt for the past 4FX
years.
The specific source of the Asphaltic Base is selected Gulf Coast and
Venezuelian Crudes.
If we receive and award of order or contract on any of the item(s )
bid upon we will begin delivery of Cutback Asphalt within 3 -rw E
hours of notice to deliver. We agree to furnish Cutback Asphalt at
the rate ordered to maximum rate of 14,pOD gallons per 8 hour day.
Com an QQ
BY: �JJ,4
/ aol"
Official Title
Date
If the bidder is an authorized agent of the manufacturer, the following
authorization must be ex7ed ba,, V
he ma ufacturer:
Th
is is to certify that
Name of B dder
&6 4 h. - nel, Ir
14qk—
Street City & 2, ne Ro . St e
is our authorized agent and is capable of making deliveries in compliance
with the above certificate.
4,r-�
sA. _
Namej6f M ufacturer
BY/Y/C f��� �4 S /�/Tk 4
' 'Isne/cT S•4US 0,,4NAGkA
Official Title
Date 313/�BoZ
-r�qo M iCXX 0 N. Co, V S A,
NON-COLLUSIVE BIDDING CERTIFICATE
BY SUBt'IISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFICATES THAT:
(a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT
COLLUSION; (b) THIS BID OR OROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED,
PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY
OTHER BIDDER, C011METITOR OR POTENTIAL COMPETER: ( c) NO ATTEMPT HAS OR
WILL BE MADE TO INDUCE ANY OTHE?? PERSON, PARTNERSHIP OR CORPORATION
TO SUB)'lIT OR NOT TO SUBMIT A BID OR PROPOSA: (d) THE PERSON SIGNING
THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF
REGARDING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATIOi:
AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH
PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON
SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO ( IF A CORPORATE BIDDER)
IS A CE_R,TIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE
CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE
CORPORATE BIDDER.
RESOLVED THAT•
Name of fOff icer oxmfOL
AUTHORIZED TO SIGN AND SUBIMIT THE BID OR PROPOSAL OF THIS CORPORATION
FOR THE FOLLOWING PROJECT. /
7 v
De y1fib e nroj dret
AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON-
COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL 11UNICInAL LAW
AS THE ACT AND DEED OF SUCH COR.POR.ATION AND FOR ANY INACCURACIES
OR MISSTATEI.TENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL
BE LIABLE UNDER THE PENALTIES OF PERJURY.
THE FOREGO IS A TRUE AND C RRE COPY OF TH : _.S7TA
ION
ADOPT BY
�XR OR N r1EETING
OF IT OA RD DIRECTO S HELD N THE DAY OF
19
D _ �
SPECIFICATIONS FOR
RC-2 and MC-2 ASPHALT MATERIALS
GRADE RC-2 MC-2
GR API 17. 3 15. 7
Spec . Gravity @ 77°F 0. 95 0.96
Flash Teg CC°F 87. 1704
Vis SSF 140°F 152 149
Distillation o Rec. @ 374°F 14
@ 437°F 19
@ 500°F 21 8
@ 600°F 23 18
@ 680°F 24 23
Distillate % to 680°F
o@ 374°F 57
@ 4370F 78 0
@ 500°F 86 35
@ 600°F 98 78
Residue by diff . o Vol . 76 77
Test on Residue from
distial Den at 77°F 96 187
Ductility at 77°F 1104 1104
1/0 Sol in CC 14 99. 9 99 .9
Spot test OLIENSIS Reg. Reg.
DATED: March 9, 1982. TOWN OF SOUTHOLD
BY: RAYMOND C. DEAN
Superintendent of Highways
COUNTY OF SUFFOLK
LEGAL NOTICE STATE OF NEW YORK ss:
NOTICE TO BIDDERS
NOTICE IS HEREBY GIV-
EN, in accordance with the
provisions of Section 103 of the Patricia Wood, being duly sworn, says that she is the
General Municipal Law, seal-
ed bids are sought and re-
Editor, of THE LONG ISLAND TRAVELER-WATCHMAN,
quested for the purchase and a public newspaper printed of Southold, in Suffolk County;
application of 150,000 gallons,
more or less as may be and that the notice of which the annexed is o printed copy,
needed, of Grades RC-2 and has been published in said Long Island Traveler-Watch-
MC-2 Asphalt Road Materials,
man once each week for .................\.....................weeks
delivered to the Town of
Southold and applied. Specifi-
cations for the above may be successively, commencing on the ...... .......................
obtained at the Office of the
Town Clerk,Town of Southold, da(af .. .....
......... --.::�`Y.---........., 19.
Town Hall, Main Road, South-
old, New York 11971. �. ..:.... ....:..°: :.
.. . .......... ......... ......... .... .
The sealed bids, together
with a Non-Collusive Certifi-
cate, bank draft or certified
check in the amount equal to
2% of the amount of the bid,
Bid Form, and Bidder's Certi-
ficate will be receiv;d by the Sworn to before me this ..................�............ day of
Town Clerk of the Town of Q
Southold at the Town Hall, ..............�,. -). .1.........., 19.:J.....
Main Road, Southold New
York until 11:00 A.M., April 1,
1982, at which time they will
be opened and read aloud in
public. The Towr. Board of the �'�
Town of Southold reserves the ..................C�=' 1" 1 :} ................C:...............
right to reject any and all bids Notary Public
and waive any and all infor NAw w.>
mality in any bid should it be State
deemed to be in the best A72811-
interest of the Town of South- a;4ried n Suhao �O°"t
9
old to to do so. .o,oi=.ion �',XPires Marct31., ,
All bids must be signed and
sealed in envelopes plainly
marked"Bid for Asphalt Road
Materials" and submitted to
the Office of the Town Clerk.
The bid price, shall not include
any tax, federal, state or local,
from which the Town of
Southold is exempt.
Dated: March 9, 1982.
JUDITH T.TERRY
SOUTHOLD TOWN CLERK
1T-3/18/82(80)
old,New York 11971. any tax,federal,state or local,
The sealed bids, together from which the Town of
with a Certificate, bank draft Non-Collusive 1
or DATED March 9 1982.
certified check in the amount JUDITH T.TERRY
equal to 2% of the amount of SOUTHOLD TOWN CLERK
the bid, Bid Form, and 1TM18-3903
Bidder's Certificate will be _
received by the Town Clerk of
the Town of Southold at the NEW YORK, t s8
LEGAL NOTICE Town Hall,Main Road,South-
NOTICE TO BIDDERS old,New York until 11:00 A.M.,
NOTICE IS HEREBY April 1, 19s2, at which time u s t ays on being duly Sworn.
GIVEN, in accordance with they will be opened and read
the provisions of Section 103 of aloud in public. The Town .he
. . . , is Printer and Publisher of the SUFFOLK
the General Municipal Law, Board of the Town of Southold
sealed bids are sought and re- reserves the right to reject any ,'IMES, a newspaper published at Greenport. in said
quested for the purchase and and all bids and waive any
application of 150,000 gallons, and all informality in any bid, I that the notice, of which the annexed is a printed
more or less as may be needed should it be deemed to be in the
of Grades RC-2 and MC-2 best interest of the Town of been published in the said Suffolk Weekly Times
Asphalt Road Materials Southold to do so.
delivered to the Town of All bids must be signed and ch week, for ane
Southold and applied. Specif- sealed in envelopes plainly weeks
ications for the above may be marked"Bid for Asphalt Road ,ly commencing on the . . . 8th. .
obtained at the Office of the Materials" and submitted to
Town Clerk,Town of Southold, the Office of the Town Clerk. Mar Cb 82
Town Hall,Main Road,South- The bid price shall not include
. . . . . . . . . . . . :�.�.► —fir �
Sworn to before me this . I. . 8th;
March 82 t
day of . . . . . . . . . . . . . . . . . . 19 ) n
. . . . . . . . . . . . .e�. . ."!.�'!K-. . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
HELEN K DE VOE
NOTARY PUBLiC, State of Now fork
No.4701878, Sottolk C,)ur;ty
Term Expires (starch 30. 190
I
i
i
i
r
I
i
COUNTY OF SUFFOLK. 1
STATE OF NEW YORK. ss:
Troy .,Gustays on being duly Sworn.
says that is Printer and Publisher of the SUFFOLK
!j WEEKLY TIMES, a newspaper published at Greenport. in said
county; and that the notice. of which the annexed is a printed
copy, has been published in the said Suffolk Weekly Times
on*
once in each week, for . . . . . . . . . . . . . . . . . . . . . . . . weeks
successively commencing on the . . .9£nth. . . . . . . .. . . . . . . . . .
�) day of . . . .�:r. . . . . . . . . 82
. . . . . . .1. . . . .�. . . . . . . . . . . . . . . . . .
Swamto before me this 8th
day of . . March. . . . . . . . . 19. .82
HELEN K. DE VOE
NOTARY PUBLIC,State of New York
No.4707878,Suffolk County
Term Expires March 30, 190
l
i ii�rlu 1 1 1-."1171T'17"T'711717"1"".. qqqqqqqqqqq i I PP ii r rur,„nur nrr o,. o. .1111
i
i
i
I
i
STATE OF NEW YORK:
SS:
COUNTY OF SUFFOLK:
JUDITH T. TERRY, Town Clerk of the Town of Southold,
I
New York, being duly sworn, says that she is over the age of
twenty-one years; that on the 11th day of March 1982
she affixed a notice of which the annexed printed notice is a
1
true copy, in a proper and substantial manner, in a most public
f
place in the Town of Southold, Suffolk County, New York, to wit : - '
Town Clerk Bulletin Board, Town Clerk Office, Main Road,
Southold, New York 11971 1
3
7
Notice to Bidders - Asphalt Road Material Grades RC-2 & MC-2
f
Bid Opening - 11: 00 A.M. , April 1, 1982.
1�"'—JU-dith T. Terry
Southold Town Clerk
i
i
Sworn to be before me this j
11th day of March 1982 s
Notary Public d`
fLIZA89H ANN NEVILLN kj
WARY PUBLIC, State of New Yad j
No. 92.8125850, Suffolk Cou i
Tian E*pWn March 30 l j
c
t
i
i
r
i
i;
i'
r •
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of
Section 103 of the General Municipal Law, sealed bids are sought
and requested for the purchase and application of 150, 000 gallons,
more or less as may be needed, of Grades RC-2 and MC-2 Asphalt
Road Materials, delivered to the Town of. Southold and applied.
Specifications for the above may be obtained at the Office of. the
Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New
York 11971.
The sealed bids, together with a Non-Collusive Certificate,
bank draft or certified check in the amount equal to 2% of the
amount of the bid, Bid Form, and Bidder ' s Certificate will be
received by the Town Clerk of the Town of Southold at the Town
Fall, Main Road, Southold, New York until 11:.00 'A.M , April 1, 1982
at which time they will be opened and read aloud in public. The
Town Board of the Town of Southold reserves the right to reject
any and all bids and waive any and all informality in any bid,
should it be deemed to be in the best interest of the Town of
Southold to do so.
All bids must be signed and sealed in envelopes plainly
marked "Bid for Asphalt Road Materials" and submitted to the
Office of the Town Clerk. The bid price shall not include any
tax, federal, state or local, from which the Town of Southold is
exempt.
DATED: March9, 1°9$x..:
JUDITH T.. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, MARCH 18, 1982, AND FORWARD ONE AFFIDAVIT OF
PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD,
SOUTHOLD, NEW YORK 11971.
Copies to the following on March 11, 1982:
The Long Island Traveler-Watchman
The Suffolk Times
Town Board Members
Highway Superintendent Dean
Town Clerk' s Bulletin Board
B I D F=-!
FOR ASPHALT ROAD MATERIALS FOR
DELTVERY TO THE TOWN OF SOUTHOLD
SUFFOLK COUNTY, NEW YORK
ITEM NO. 1
TO THE TOWN BOARD
TOWN OF SOUTHOLD
SOUTHOLD, NEW YORK
1. The undersigned hereby propose to furnish. and apply 150, 000
gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt
Road Materials to the Town of Southold, Suffolk County, New York, all
in accordance with the Specifications of the Superintendent of Highways
of said Town dated March 9 198 2.
A. Delivered to the Town of Southold and
applied per gallon.
2. The undersigned further states that the location, type and
capacity of the storage facilities in the Town of Southold are as
follows:
A. Type of Storage Facilities
B. Location of Storage Facilities
C. Capacity of Storage Facilities'
. . . . . . . . . . . . . . . . . . . . . . .
3. The undersigned further states that the type, capacity and
number of heated tank trucks and transports that he will utilize are
as follows :
4. In submitting this bid the undersigned declares that he is or
they are the only person or persons interested in the said bid and that
it is made without any connection with any person making another bid
for the same contract. The undersigned further declares that he has
or they have carefully examined the specifications and this form of bid
and has or have satisfied himself or themselves as to all the terms and
conditions and understand that in signing this proposal he or they waive
all right to plead any misunderstanding regarding the same.
R .
Page 2 - Specifica i,_.s for the Purchase and App_:cation
of Asphalt Road Materials
sufficiency of sureties and the manner of execution shall be approved
by the Town Board.
ITE\1 NO. 1
Under this Item No. 1, bids are requested for the purchase of
150,000 gallons, more or less as may be needed, for the use in repair
and maintenance of the town highways, for the calendar year 1982, of
Grades RC-2 and MC-2 Asphalt Road Materials , which materials shall
comply with the specifications set forth below. The attention of the
bidder is specifically called to the fact that the quantity of 150, 000
gallons specified herein is an estimate only of the quantity of asphalt
material which will be actually required by the Town for its require-
ments for the 1982 calendar year. The bidder will be paid for only
such quantities as are ordered by the Town and delivered and applied
by the bidder.
Said materials must be delivered and applied in the Town of Southold.
The bidder must have not less than 30,000 gallons of Grade RC-2
material and not less than 30, 000 gallons of Grade MC-2 material in
heated storage tanks located in the Town of Southold, or deliver to
and applied in locations in the Town of Southold designated by the
Superintendent of Highways, heated to a temperature of not less than
150 degrees Farenheit , as and when required bythe Superintendent of
Highways for the calendar year 1982.
The bidder must specify the facilities which he will maintain
in the Town of Southold for storage of the above materials as well
as the location of said storage facilities in the Town of Southold,
or the heated tank trucks to be utilized in the performance of the
contract .
The successful bidder will be required to deliver and apply
such asphalt materials in quantities of approximately 8,000 gallons
within three (3) hour of notification by the Highway Department .
Each bid must be accompanied by a "Bidder Certificate" for
Asphalt Cut Back, showing the supplier of this material and the
location of the plant , and authorizing the Bidder to act as agency
for the supplier, in the Town of Southold.
The Town will only pay for such_ road materials. as. actually
ordered and used in any calendar year.
DATED: March 9', 1982:
..4
SPECIFICATIONS FOR THE PURCHASE AND
APPLICATION OF ASPHALT ROAD MATERIALS
TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK
Under these specifications, bids are sought for the purchase and
application of Asphalt Road Material for the use by the Southold Town
Highway Department in the repair and maintenance of Town Highways.
Each bid must be submitted in a sealed envelope clearly endorsed
with the name of the person, firm or corporation presenting it. Each
bid must be marked "Bid for Asphalt Road Materials" . Bid forms and
Bidders Certificate may be obtained at the Office of the Town Clerk
of the Town of Southold, Main Road, Town Hall, Southold, New York.
Bids will be received at the Office of the Town Clerk of the Town of
Southold, Main Road, Southold, New York until 11: 00o' clock A.M. on April
1 , 1982, as set forth in the published notice to bidders published
in the Long Island Traveler-Watchman or The Suffolk Times .
Each bid must be accompanied by a bank draft or certified check
made payable to the "Town of Southold" in an amount equal to 2% of the
amount of the bid. All bid deposit checks except those of the lowest
responsible bidder will be returned within 5 days after the signing
of the contract . The bid check 'of the lowest responsible bidder will
be retained until said bidder has executed and delivered to the Super-
intendent of Highways the contract , bonds and all other documents
required by these specifications. Should the lowest responsible bidder
fail to execute the contract and furnish the bond and other documents
required, his bid deposit shall be forfeited to the Town of Southold
as liquidated damages and shall be deposited by an officer or employee
of the Town of Southold to the credit of the proper Town fund, and the
Town Board may award the contract to the second lowest bidder or may
reject all bids and readvertise for bids; whichever is deemed in the
best interest of the Town. In the event all bids are rejected, all
bid checks will be returned immediately upon such rejection.
The Town Board reserves the right to reject any and all bids.
The successful bidder shall furnish and maintain in effect at his
expense, during the term of the contract , a bond for the faithful
performance of the contract , the amount of which shall be 100% of the
total bid price. The form of the required performance bond, the
5. Accompanying this proposal is cash, a bank check or certified
check in the amount of $ In case this proposal shall
be accepted by the Town of Southold, and the undersigned shall fail to
execute the contract and in all respects comply with the specifications
and this form of bid, the monies represented by such cash or check shall
be regarded as liquidated damages and shall be forfeited and become the
property of the Town of Southold; otherwise to be returned to the bidder
as provided in the above said provisions.
6. On acceptance of this bid the undersigned does or do hereby
bind himself or themselves to enter into a written contract within ten
days of the date of notice of the award of the bid with the said Town
of Southold, and to comply in all respects with the provisions of the
specifications in relation to the security for the faithful performance
of the terms of said contract .
7. In submitting this bid the undersigned understands that the
Town of Southold will only pay for such road materials as actually
ordered and used in any calendar year.
DATED: 19
. . . . . . . . . . . . . . . .
Legal name of person, firm or corporation
BY:
The P. 0. Address of the Bidder is:
Street
City and State
-2-
.�' ill,
IF A CORPORATION
NAME ADDRESS
President . . . . . . . . . . . .
Secretary .
Treasurer
IF A FIRM
NAME OF MEMBERS ADDRESS
. . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . .
. . . . . . . . . . .
BIDDER' S CERTIFICATE
For
ASPHALT CUTBACK
This. is to certify that the undersigned proposes to furnish Cutback
Asphalt which will comply with the renuirements for type
Grade
The Cutback Asphalt is manufactured by
whose plant is located at
The plant has a capacity of gallons per 8 hour day and
has regularly manufactured Cutback Asphalt for the past
years.
The specific source of the Asphaltic Base is selected Gulf Coast and
Venezuelian Crudes.
If we receive and award of order or contract on any of the item(s )
bid upon we will begin delivery of Cutback Asphalt within
hours of notice to deliver. We agree to furnish Cutback Asphalt at
the rate ordered to maximum rate of gallons per 8 hour day.
Company
BY:
Official Title
Date
If the bidder is an authorized agent of the manufacturer, the following
authorization must be executed by the manufacturer:
This is to certify that
Name of Bidder
Street City &, Zone No. State
is our authorized agent and is capable of making deliveries in compliance
with the above certificate.
Name of *ianuf acturer
BY
Official Title
Date
NON-COLLUSIVE BIDDING CERTIFICATE
BY SUBH'ISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFICATES THAT:
(a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT
COLLUSION; (b) THIS BID OR OROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED,
PRIOR TO THE OPENING_OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY
OTHER BIDDER, COA-LPETITOR OR POTENTIAL COMPETER: ( c) NO ATTEITTI HAS OR
WILL BE I-,iADE TO INDUCE ANY OTHER PFRSON, PARTNERSHIP OR CORPORATION
TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSA: (d) THE PERSON SIGNING
THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORM.'-D HIMSELF
REGARDING THE ACCURACY OF THE STATEMENTS CONTAINFED IN THIS CERTIFICATION
AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH
PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON
SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER)
IS A CE_R,TIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE
CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE
CORPORATE BIDDER.
RESOLVED THAT:
Name of Officer
AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION
FOR THE FOLLOWING PROJECT.
Described project
AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON-
COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW
AS THE ACT AND DEED OF SUCH COPyPORATION AND FOR ANY INACCURACIES
OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL
BE LIABLE UNDER THE PENALTIES OF PERJURY.
THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION
ADOPTED BY CORPORATION AT A l-TEETING
OF ITS BOARD OF DIRECTORS HELD ON THE DAY OF
19
. . . . . . . . . . . . . . . . . . . . . .
Secretary
SPECIFICATIONS FOR
RC-2 and MC-2 ASPHALT MATERIALS
GRADE RC-2) PSC-2
GR API 17. 3 15. 7
Spec . Gravity @ 770F 0. 95 0. 96
Flash Tea CCoF 87. 1704
Vis SSF 140OF 152 149
Distillation o Rec. @ 3740F 14
@ 437oF 19
@ 5000F 21 8
@ 600OF 23 18
@ 680OF 24 23
Distillate % to 680 OF
o @ 3740F 57
@ 4370F 78 0
@ 5000F 86 35
@ 600°F 98 78
Residue by diff . o Vol . 76 77
Test on Residue from
distial Pen at 770.9 96 187
Ductility at 770F 1104 110
1/0 Sol in CC 1.4 99. 9 99.9
Spot test OLIENSIS Reg. Reg.
DATED: March 9, 1982. TOWN OF SOUTHOLD
BY: RAYMOND C. DEAN
Superintendent of Highways
X1ghfvM! Pepartntent
Tofnn of '*uutholb
�cconic, �. �_ 11958
RAYMOND C. DEAN Tal, 765-3140
SupsrlMM►dsM 734-5211
RESOLUTION BY:
SECONDED BY:
RESOLVED: That the �owTcAHIi,�t of the
Town of Southold, be authorized to advertise for bids
for the following:
PURCHASE AND APPLICATION OF 150,000 GALLONS, MORE OR LESS
AS MAY BE NEEDED, OF GRADES RC-2 and MC-2 ASPHALT ROAD
MATERIALS.
VOTE OF THE TOMN BOARD
Supervisor William R. Pell III (Yes) (No)
Councilman John J. Nickles (Yes) (No)
Councilman Lawrence Murdock, Jr. (Yes) (No)
Councilman Francis J. Muiphy (Yes) (No)
Councilman Joseph L. Townsend, Jr. (Yes) (No)
Justice Raymond W. Edwards, Jr. (Yes) (No)
Town Clerk
Town of Southold
Dated: March 9, 1982