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Home My WebLink AboutScanner - Wide format Southold Town Board - Letter Board Meeting of December 2, 2014 RESOLUTION 2014-936 Item # 5.12 ADOPTED DOC ID: 10266 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-936 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 2, 2014: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of CDW-G, in the amount of$15,999.00, for supplying a large scale Contex HDX5440 scanner, according to the specifications supplied, for the Records Management Department, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated December 3, 2014 Page 19 o��gUfFOt�►�o ELIZABETH A. NEVILLE,MMC �� G,f, Town Hall,53095 Main Road TOWN CLERKo P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ��,( � www.southoldt 765-1800 www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER ldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15, 2014 Amanda Ewertowski CDW-Government LLC 230 North Milwaukee Avenue Vernon Hills, IL 60061 Dear Ms. Ewertowski: Congratulations. At the regular Town Board meeting held on December 2, 2014, the Town Board accepted the bid of CDW—Government LLC for a large scanner. A certified copy of the resolution is enclosed. The bid deposit will be returned to you. Thank you for your bid. Very truly yours4k(L- Lynda � .M Rudder Deputy Town Clerk Ens. o�osuFFoc,�oo ELIZABETH A. NEVILLE,MMC �� G,f, Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 COD = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • .�C Fax(631)765-6145 MARRIAGE OFFICER y� RECORDS MANAGEMENT OFFICER o! �`�� Telephone oldt 7nny.go0 FREEDOM OF INFORMATION OFFICER www•southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15, 2014 Richard Kolberg Customer Computer Specialist 70 Suffolk court Hauppauge, NY 11788 Dear Mr. Kolberg: At the regular Town Board meeting held on December 2, 2014,the Town Board accepted the bid of CDW—Government for a large scanner. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. O��g�FFp(�►coG ELIZABETH A. NEVILLE,MMC �� y Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 C* = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax(631)765-6145 MARRIAGE OFFICER 'y RECORDS MANAGEMENT OFFICER ��,� .� Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www•southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15,2014 Khozi Fatehi Aprisa Technology, LLC 24B Lumber Road Roslyn, NY 11576 Dear Mr. Fatehi: At the regular Town Board meeting held on December 2, 2014, the Town Board accepted the bid of CDW—Government for a large scanner. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE,MMC y� r/y Town Hall,53095 Main Road TOWN CLERK o= P.O. Box 1179 N Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax(631)765-6145 MARRIAGE OFFICER A Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �� `�►� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Scanner for Records Management. Three (3) bids received CDW-G $ 15,999.00 230 North Milwaukee Avenue Vernon Hills, IL 60061 1-800-594-4239 Customer Computer Specialist $ 35,901.73 70 Suffolk court Hauppauge, NY 11788 1-800-598-8989 Aprisa Technology, LLC $ 17,510.00 24B Lumber Road Roslyn, NY 11576 1-516-629-4771 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3 of the General Municipal Law, that sealed bids are sought by the Town of Southold for the purchase of the following Computer Equipment: I Contex HD5450 Plus Scanner 1 Contex 54" floor stand and Document basket 1 Nextimage Scan Plus Archive License 1 Extended service agreement, parts and labor, 2 years, on-site delivered to the Southold Town Records Management Department, 53095 Main road, Southold, New York. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 30, 2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on Scanner", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. DATED: October 7, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 16, 2014 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulleting Board Neville, Elizabeth From: Neville, Elizabeth Sent: Tuesday, November 25, 2014 4:02 PM To: Rudder, Lynda Subject: Emailing: Bid on large scale scann_20141125155952 Attachments: Bid on large scale scan n_20141125155952.pdf Lynnie, Would you please put a resolution on the agenda for next Tuesday to accept the bid of C DW-G for the large scale scanner in accordance with the attachment? Thanks, Betty Your message is ready to be sent with the following file or link attachments: Bid on large scale scann_20141125155952 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Custom Computer Specialists,Inc. 70 Suffolk Ct. Date Hauppauge, New York 11788 Oct 15, 2014 4:25 PM EDT United States http://www.customonline.com Doc# ® Custom Computer Spectalists 50176- rev 1 of 1 Right People.Right Results' Description RECEIVED Contex Scanner and Peripherals SalesRep Alaimo, Stephen OCT O �n�A (P) 631-630-1281 V �F Customer Contact Reisenberg, Lloyd (P) (631) 765-1891 Southold Town Clerk Lloyd.Reisenberg@town.southold.ny.us Customer Bill To Ship To TOWN OF SOUTHOLD (19846) TOWN OF SOUTHOLD TOWN OF SOUTHOLD 53095 MAIN RD PROCESSING, DATA PROCESSING, DATA PO BOX 1179 53095 MAIN RD 53095 MAIN RD SOUTHOLD, New York 11971 PO BOX 1179 PO BOX 1179 SOUTHOLD, New York 11971 SOUTHOLD, New York 11971 Customer PO: Terms: Ship Via: None Undefined Drop Ground Special Instructions: Carrier Account#: None None 1 Contex Holding - CONTEX HD5450 PLUS SCANNER 6700E006058 1 No $15,939.12$15,939.12 2 Contex Holding -CONTEX LOW ADJUSTABLE STAND 54IN 2200H004 1 No $619.16 $619.16 3 Nextimage Scan+Archive 9691A601 1 No (v. 4) - license- 1 user- Win $472.68 $472.68 4 Contex Holding - NEXTIMAGE 4 REPRO- LICENSE 9691A602 1 No $942.24 $942.24 5 Contex Holding - CONTEX HD5450 SCAN STATION 6700E06B26A 1 No $17,049.66$17,049.66 Contex 6 Extended service agreement- parts and labor- 2 years- on-site-for Contex 2898A118HD 1 No $878.87 $878.87 HD3630 Subtotal: $35,901.73 Tax (0.000%): $0.00 Shipping: $0.00 Total:$35,901.73 You may submit your purchase by faxing a purchase order to 1-800-986-5518 or mailing it to: Custom Computer Specialists 70 Suffolk Ct. Hauppauge, NY 11788 PLEASE INCLUDE YOUR QUOTE NUMBER OR A COPY OF YOUR QUOTE TO FACILITATE ORDER PROCESSING. IF YOUR ORGANIZATION DOES NOT ISSUE PURCHASE ORDERS, PLEASE SIGN (INCLUDE YOUR TITLE), DATE AND RETURN A COPY OF THIS QUOTATION AS EVIDENCE OF ACCEPTANCE. DID YOU KNOW WE CAN PROVIDE ASSET TRACKING, MONITORING, REMOTE SUPPORT AND WARRANTY/NON-WARRANTY REPAIR SERVICES FOR ALL PRINTERS, PCs, SERVERS and NETWORK DEVICES. CALL US AT 800-598-8989 for additional details. Public sector customers can purchase our services under NY, RI and MA state Contracts. Please call for the applicable contract number. These prices do NOT include applicable taxes, insurance,shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above. All prices are subject to change without notice. Supply subject to availability. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title (if any) e. /4 Printed Name `�(0)CLM ,r 1 Company t '( }- Address'4 �U Phone U30&�4' LCcf�a Bidon: CDWG.eom 1 800.594.4739 OE400SPS SALES QUOTATION F Q R N 321 317 24 02 10/15/2014 SHIP TO: TOWN OF SOUTHOLD-DATA BILL TO: PROCESSING RECEIVED TOWN OF SOUTHOLD-DATA Attention To: LLOYD REISENBER PROCESSING 53095 ROUTE 25 PO BOX 1179 OCT ? G Z0114 SOUTHOLD, NY 11971-4642 Accounts Payable Contact: LLOYD SOUTHOLD, NY 11971-0959 REISENBERG 631.765.1891 Southold Town Clerk Customer P.O.#CONTEX SCANNER Customer Phone# QUOTE ACCOUNT •• TERMS EXEMPTION VICTORIA PALMIERI 866.795.3449 DROP SHIP-GROUND Net 30 Days-Govt GOVT-EXEMPT State/Local QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDEDPRICE 1 2640604 CONTEX HD5450 PLUS SCANNER 15,999.00 15,999.00 Mfg#:6700E006058 Contract:MARKET 1 3261082 CONTEX HD54 SCAN STATION REPRO KIT 0.00 0.00 Mfg#:2200H004B05 Contract: MARKET 1 3167389 CONTEX NEXTIMAGE 4 SCAN PLUS LIC 0.00 0.00 Mfg#: 9691A601 Contract: MARKET Electronic distribution-NO MEDIA 1 1945563 CONTEX HD 2YR ONSITE WTY 0.00 0.00 Mfg#:2898A118HD Contract:MARKET SUBTOTAL 15,999.00 FREIGHT 0.00 TAX nii Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, IL 60061 Fax: 847.990.8169 Chicago, IL 60675-1515 This quote is subject to CDWs Terms and Conditions of Sales and Service Projects at hftp://www.cdw.com/content/terms-conditions/product-sales.asp For more information, contact a CDW account manager. \� <d . y : � C DW Government LLC Response LPEOPLE WHO NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief,by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Amanda Ewertowski Corporate Title (if any) Senior Pro2ram Manager Company Name CDW Government LLC Mailing Address 230 North Milwaukee Ave Vernon Hills IL 60061 Phone Number (866)795-3449 BID ON LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3 of the General Municipal Law,that sealed bids are sought by the Town of Southold for the purchase of the following Computer Equipment: 1 Contex HD5450 Plus Scanner 1 Contex 54"floor stand and Document basket 1 Nextimage Scan Plus Archive License 1 Extended service agreement,parts and labor, 2 years, on-site delivered to the Southold Town Records Management Department, 53095 Main road, Southold,New York. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bids,together with a Non-Collusive Bid Certificate, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 10:00 A.M.,Thursday,October 30,2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on Scanner", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. DATED: October 7, 2014 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 16,2014 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulleting Board Print https://usm.chatmelonline.com/eaprisalhome/Quotes/print_quote.epl?quo... Aprisa Technology LLC Quotation 24B lumber road Date Roslyn, New York 11576 Oct 28,2014 12:46 PM EDT United States http://www.eaprisa.com Doc# 7799-rev 1 of 1 Description A9sa RECEIVED None SalesRep Ti *041 LLC Fatehi,Khozi (P)516-629-4771 ext.555 (F) 516-403-5386 Customer Contact Southold Town Clerk None Customer Bill To Ship To APRLSA TECHNOLOGY LLC Southold Town Clerk Southold Town Clerk 24 LUMBER ROAD Neville, Elizabeth Neville, Elizabeth ROSLYN, New York 11576 PO Box 1179 PO Box 1179 need loading dock need loading dock SOUTHOLD, New York 11971 SOUTHOLD,New York 11971 (P)631 765-1800 (P)631 765-1800 Item Description Part# List Price Qty Tax Unit Price Total 1 Contex Holding-CONTEX HD5450 PLUS SCANNER 6700E006058 $22,900.00 1 No $15,888.00 $15,888.00 2 Contex Holding- NEXTIMAGE SCAN PLUS ARCHIVE-LICENSE 9691AO93 $950.00 1 No $612.00 $612.00 3 Contex Holding- 54IN FLOOR STAND AND DOC BASKET 2200DO21 $890.00 1 No $638.00 $638.00 4 CONTEX 2-YRS ON-SITE WARRANTY 2898A118 $995.00 1 No $372.00 $372.00 2 Year On-site Warranty Covering Parts and Labor Subtotal: $17,510.00 Tax(0.000%): $0.00 Shipping: $0.00 Total: $17,510.00 A Woman-Minority owned small Business specializing in Government Sales TIN: 113632167 Duns: 129983776 Cage: 3PFP6 We have over 24000 items on our GSA contracts GS-35f-0536T and GS-02F-0182R 1 of 1 10/28/2014 12:49 PM NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor,to its best knowledge and belief,by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name KHOZI FATEHI Corporate Title SALES MANAGER (if any) Company Name APRISA TECHNOLOGY LLC Mailing Address 24 LUMBER ROAD ROSLYN,NY 11576 Phone Number 516-629-4771 BID ON Scanner o�oS%aFFQL/( o ELIZABETH A.NEVILLE, MMC �� r/y Town Hall,53095 Main Road TOWN CLERK C P.O.Box 1179 COO 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • .F Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER Telephone(631)765-1800 0.( � `�►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2014 Scanner for Records Management. Three (3) bids received CDW-G $ 15,999.00 230 North Milwaukee Avenue Vernon Hills, IL 60061 1-800-594-4239 Customer Computer Specialist $ 35,901.73 70 Suffolk court Hauppauge, NY 11788 1-800-598-8989 Aprisa Technology, LLC $ 17,510.00 24B Lumber Road Roslyn, NY 11576 1-516-629-4771 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3 of the General Municipal Law, that sealed bids are sought by the Town of Southold for the purchase of the following Computer Equipment: 1 Contex HD5450 Plus Scanner I Contex 54"floor stand and Document basket 1 Nextimage Scan Plus Archive License 1 Extended service agreement, parts and labor, 2 years, on-site delivered to the Southold Town Records Management Department, 53095 Main road, Southold,New York. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bids,together with a Non-Collusive Bid Certificate, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M.,Thursday, October 30,2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on Scanner", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. DATED: October 7, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 16,2014 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulleting Board FROM: 1 OF 1 tri}, tt�}:rtit:'t: NY 117 0=08 1 LBS t}}•t}. t .�}.rt#.• SHIPPING .. t (516)992-5361 tf'yt{' •t•.t• }� APRISA TECHNOLOGY LLC .tt{fir q, OO •'�}f t 24 B LUMBER RD :#t••tt• ••}••�� ROSLYN NY 11576 'tff{••y••r`'��}Y�'•'•Y SHIP TO: UPS GROUND ELIZABETH A. NEWILLE (TOWN CLERK) TRACKING#: 1Z R41 W48 03 5444 3242 70 TOWN OF SOUTHOLD , TOWN HALL 53095 MAIN ROAD SOUTHOLD NY 11971 REF 1:13ID ON LARGE SCALE SCANNERS BILLING: P/P WS 17.0.31 HP LaserJet P 57.OA 10/2014 Fold here and place in label pouch From: (312)547-2522 Origin ID:VLAA Ship Date:28OCT14 Dan Calhoun Evrmv ActWgt 0.5 LB CDW Government LLC CAD:3591390ANET3550 230 N.MiMraukee Ave. Delivery Address Bar Code Vernon Hills,IL 60061 J14221409Mw III IIIIIIIIIIIIIIIIIIIIIIII I I I I III VIII IIII I I III III SHIP TO: (312)547-2522 BILL SENDER Ref# Town Clerk Invoice# Town of Southhold Po# 53095 Main Rd Dept# SOUTHOLD, NY 11971 WED - 29 OCT 12:00P 1 7716 49712701 PRIORITY OVERNIGHT F020- 11971 r r XE WSHA JFK 1111 1 1 Sealed Bid Enclosed Due: 1-015 0 10'.onAWI Urgent! 522G11DF64BAC9 After printing this label: 1. Use the'Print button on this page to print your label to your laser or inkjet printer. 2.Fold the printed page along the horizontal line. 3. Place label in shipping pouch and affix it to your shipment so that the barcode portion of the label can be read and scanned. Warning: Use only the printed original label for shipping. Using a photocopy of this label for shipping purposes is fraudulent and could result in additional billing charges,along with the cancellation of your FedEx account number. Use of this system constitutes your agreement to the service conditions in the current FedEx Service Guide,available on fedex.com.FedEx will not be responsible for any claim in excess of$100 per package,whether the result of loss,damage,delay,non-delivery,misdelivery,or misinformation,unless you declare a higher value,pay an additional charge,document your actual loss and file a timely claim.Limitations found in the current FedEx Service Guide apply.Your right to recover from FedEx for any loss,including intrinsic value of the package,loss of sales, income interest, profit,attorney's fees,costs,and other forms of damage whether direct,incidental,consequential,or special is limited to the greater of$100 or the authorized declared value.Recovery cannot exceed actual documented loss.Maximum for items of extraordinary value is$1,000,e.g.jewelry,precious metals,negotiable instruments and other items listed in our ServiceGuide.Written claims must be filed within strict time limits,see current FedEx Service Guide. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 10:3 of the General Municipal Law, that sealed bids are sought by the Town of Southold for the purchase of the following Computer Equipment: 1 Contex HD5450 Plus Scanner 1 Contex 54" floor stand and Document basket 1 Nextimage Scan Plus Archive License 1 Extended service agreement, parts and labor, 2 years, on-site delivered to the Southold Town Records Management Department, 53095 Main road, Southold, New York. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 30, 2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on Scanner", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. DATED: October 7, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 16, 2014 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulleting Board NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Scanner #11920 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the 16th day of October, 2014. a/,� Principal Clerk Sworn to before me this e4D day of 2014. LEGAL N077CE NOl3t,'E TO EIDDERS NOTICE ISHEREBY GIVEN, in accordance with the provisions of Sec- tion 10:3 of the General Municipal Law, % that sealed bide are soaaht by the Town TINA VOLINSKI of Southold for the purchase of the fol. lowing CompW-Equipment NOTARY PUBLIC-STATE OF NEW YORK 1 Contex HD5450 Plus Scanner No. 01V06105050 1 Contex 54"floor stand and Docu- ment basket Qualified In Suffolk County 1 Nextimage Scan Plus Archive Li- My Commission Expires February 28, 2016 cease 1 Extended service agreement,parts and labor,2 years,on-site delivered to the Southold Town Re- c0rd6 Management Department,53095 Main road,Southold,New York.Specifi- cations may be obtained at the Office of thelbwn Clerk,Town of Southold,Town Hall,"PO Box 1179,53095 Main Road, Southold,New York 11971. The sealed bids,together with a Non- Collusive Bid Certificate, will be re- ceived by the Town Clerk at the South- old Town Hall,PO Box 1179,53095 Main Road,Southold,New York,until ISM A.M., Thursday, October 30, 2614, at which time they will be opened and read aloud in public.The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on Scanner",and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal,state,or lo- cal,from which the Town of Southold is exempt. DATED:October 7,2014 E .IZASM A NEVIILE 301U`rHOLDT0*N CLERK 11920-1T 1fif16 STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 101h day of October , 2014, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Scanner D,4"& abeth A. Neville Southold Town Clerk Sworn before me this 101h day of October , 2014. Lvgk , T�T Pr) Uxc.�J.L, Votary Public LYNDA M. RUDDER Notary Public, State of New York No. 01 RU6020932 Qualified in Suffolk County Commission Expires March 8, 20 1 S Southold Town Board - Letter Board Meeting of October 7, 2014 �eor�r RESOLUTION 2014-816 Item # 5.33 ADOPTED DOC ID: 10155 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-816 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 7, 2014: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for the following equipment for use in the Records Management Department: 1 Contex HD5450 Plus Scanner 1 Contex 54" floor stand and Document basket 1 Nextimage Scan Plus Archive License 1 Extended service agreement, parts and labor, 2 years, on-site Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated October 7, 2014 Page 43 Southold Town Board - Letter Board Meeting of October 7, 2014 ,FFor°'4y RESOLUTION 2014-816 Item 4 5.33 ADOPTED DOC ID: 10155 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-816 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 7, 2014: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for the following equipment for use in the Records Management Department: 1 Contex HD5450 Plus Scanner 1 Contex 54" floor stand and Document basket 1 Nextimage Scan Plus Archive License 1 Extended service agreement, parts and labor, 2 years, on-site Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated October 7, 2014 Page 43 Rudder, Lynda From: Reisenberg, Lloyd Sent: Tuesday, October 14, 2014 9:34 AM To: Rudder, Lynda Subject: RE:for Publication 10/16 Posted Lloyd H. Reisenberg Network and Systerns Adrninistrator Town of Southold, New York www.southoldtownny.gov lloydr@southoldtownny.aov 0: 631-765-1891 1 M:631-879-1554 I F: 631-765-5178 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda Sent: Saturday, October 11, 2014 11:41 AM To: Jim Dinizio; Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Martin; Ghosio, Bob; Kiely, Stephen; Krauza, Lynne; Louisa Evans; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Tomaszewski, Michelle; Tracey Doubrava (tdoubrava(&timesreview.com); William Ruland Subject: for Publication 10/16 Importance: High For publication in the October 16 edition of the Suffolk times and the town website 1 Rudder, Lynda From: Cerria Torres <ctorres@timesreview.com> Sent: Monday, October 13, 2014 8:55 AM To: Rudder, Lynda Subject: Re: for Publication 10/16 Importance: High Thank you, Lynda.The deadline for legal notices is Monday at 3pm. We are in office for Columbus day, so you are good to go! I have 6 notices scheduled to publish in The Suffolk Times on 10/16/14. ThrT,.,s nk you REVIEW MEDIA GROUP Cerria Torres Display Ad Coordinator 631.354.8011 (D) ctorres timesreview.com legals(aNimesreview.com www.timesreview.com From: <Rudder>, Lynda <Ivnda.rudder@town.southold.ny.us> Date: Saturday, October 11, 2014 11:42 AM To:Times Review<tdoubrava@timesreview.com> Subject: FW: for Publication 10/16 Just wanted to make sure you got this so I sent it twice ;) From: Rudder, Lynda Sent: Saturday, October 11, 2014 11:41 AM To: (iim jamesdinizio.com); Beltz, Phillip; Cushman, John; Doherty, Jill; Finnegan, Martin; Ghosio, Bob; Kiely, Stephen; Krauza, Lynne; Louisa Evans (Ipevans06390 ftmail.com); Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Tomaszewski, Michelle; Tracey Doubrava (tdoubrava@timesreview.com); William Ruland Subject: for Publication 10/16 Importance: High For publication in the October 16 edition of the Suffolk times and the town website I