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1 OFFICE OF'TOWN' CLERK TQ)YN J,,SOUTHOL-D'- JUDITH T.TERRY SUFFOLK COUNTY TELEPHONE TOWN CLERK ' ' (516) 765-1801 REGISTRAR 017 VITAL STATISTICS Southold, L. I., N. Y. 11971 July 13, 1981 Mr . Thomas P. Hart, President J. J. Hart , Inc. Route 58 & Osborne Avenue Riverhead, New York 11901 Dear Mr. Hart : Returned herewith is your bid deposit check for supplying the Town of Southold with five new 1981 Special Type model four door sedans. Very truly yours, Z ✓`rte� - Judith T. Terry Southold Town Clerk Enclosure OFFICE OF TOWN CLERK TOWN OF SOUT9dD" JUDITH T.TERRY SUFFOLK COUNTYTELEPHONE TowN CLERK u '.,,•kyR,. (516) 765-1801 REGISTRAR OF VITAL STATISTICS � Southold, L. I., N. Y. 11971 July 13, 1981 Mr. Richard F. Mullen, Jr . Vice-President Mullen Motors, Inc. East Main Street Southold, New York 11971 Dear Mr. Mullen: Returned herewith is your $100. 00 bid deposit check which was received by your bid for five 1981 four-door sedan police cars. Very truly yours, Judith T. Terry Southold Town Clerk f air OFFS K ow;ly� JUDITH T.TERRY L TELEPHONE TowN CLERK (516) 765-1801 REGISTRAR OF VITAL STATISTICS Southold, L. I., N. Y. 11971 February 25, 1981 Mr. Thomas P. Hart, President J. J. Hart, Inc . Route 58 & Osborne Avenue Riverhead, New York 11901 Dear Mr. Hart : The Town Board of the Town of Southold on February 24 , 1981 , awarded J. J. Hart, Inca the bid for supplying the Town of Southold with five new 1981 Special Police Type model four door sedans at a bid price of $40, 876. 35, which includes the trade--yin allowance for five cars presently owned by the Town of Southold (less special equipment on said cars), and including the options of air conditioning and limited slip differential. You may proceed with ordering aforementioned cars as per bid specifications. Very truly yours, Judith T. Terry Southold Town Clerk cc: Chief Cataldo Ford Motor Company 250 Westchester Avenue Ford Division White Plains,New York 10604 New York District Sales Office February 23, 1981 Ms Judith T. Terry Southold Town Clerk Registrar of Vital Statistics Southold, New York 11971 Dear Ms Terry: This letter is in response to your inquiry concerning the bid you received from J. J. Hart, Inc., Riverhead, New York for five special police units with limited slip differential for the Town of Southold. As of this date, barring unforeseen production problems, Ford Motor Company anticipates no problem meeting your desired delivery dates, May 1 through 20, 1981. It is expected that the order for the subject vehicles will be placed with the dealership within five days from this date to meet your delivery requirements. Very truly yours, Peter Bossis Fleet, Leasing and Rental Manager New York District /jk C'cE x wnJ i TOj�N JUDITH T.TERRY FF TELEPHONE Town CLERK (516) 765-1801 REGISTRAR OF VITAL STATISTICS Southold, L. I., N. Y. 11971 February 12, 1981 Mr. Thomas P. Hart, President J. J. Hart, Inc. Route 58 & Osborne Avenue Riverhead, New York 11901 Dear Mr. Hart: The Town Board of the Town of Southold reviewed your bid for five special police type model . four door sedans at their February 10th meeting. Before awarding the bid, the Board would like to receive, within 10 days from this date, a certified letter from the Ford Motor Company guaranteeing that the aforementioned vehicles will be delivered between May 1 - 20, 1981 WITH the limited slip differential. Very truly yours , Judith T. Terry Southold Town Clerk • moutfi CHRYSLER COLT EAST MAIN STREET SOUTHOLD, NEW YORK 11971 TELEPHONE (516) 765-3564 February 9, 1981 Southold Town Hall Main Road Southold, NY 11971 To Whom It May Concern: We are pleased to submit the following bid for five (5) 1981 Four-Door Sedan Police Cars as per specifications attached. Our bid price for five (5) 1981 cars including trade-in allowance for five (5) used cars is $39,183.00, (Thirty-Nine thousand, One hundred "Eighty-Three dollars) . Delivery date is May 1-20, 1981. Our bid prices for requested options are as follows: a. Factory installed air conditioning $545.00, per car. (Five hundred Forty-Five dollars) b. Limited slip differential $109.00, per car. (Cne hundred and Nine dollars) Thank you for the opportunity to bid on these vehicles. Yours truly, MULLEN MOTORS, INC. Richard F. Mullen, Jr. Vice-President RFMjr:PQ, POLICE VEHICLE SPECIFICATION %JLSTIONNAIRE �, '' 'V Attachment to: Bid by —A (D 1 ` ,n) Na Pe ( r Address) FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT, IOWN OF SOUTHOLD, N.Y. Make of vehicle r s Model wheelbase (inches) _7 overall length (inches)kQS,t�/_ overall width(inchesVt Style or Series! `'� � Engine C.T.D. _ _ 'Carburetor type -4 . SAE Net H.P. @ R.P.M. 5� � Cooling system Capacity(Qts.) ' �� . Exhaust system type Transmission type 4 Rear Axle ratio Brake type _AVIJ Wheel size �5 , X C_ � Tire size b,41 0-* Tire type �l Tire Manufacturer—/�1L�it 13attery (amps)_-40 d Alternator make Amps J O d__._._ Fuel tank capacity, fi- (gallons) Crankcase capacity (including filter qts.) ,5 ' j' Ifeadroom(inches) 3�® Frau compartment leg room(inches) 7; �ZZ3 ? Rear compartment leg room(inches) Iieadroom(inches)��7�. f'9 Luggage coi-iipart-ment capacity (cu. ft.) f�� �✓ ,_ We do [�� [� meet all requirements listed in this specification. List all exceptions on an .attachment with dealer:'' letterhead. The vehicles bid on this specification shall meet all the requirements as outlined. Should it be determined that upon delivery the vehicles are deficient in any respect, the dealer and/or the manufacturer will , at no expense to the department, correct the deficiencies. *If the bidding dealer is not located within twenty-five (25) highway miles (by the most direct route from Peconic,N.Y. , the location of service and repair facilites to bg provided by bidder will be: Date r Bale .0 ri S gn ure �,,.. POLICE DEPARTMENT, T0WN OF 1WHOLOXY. ,�• January 27,1981 A. SPECIFICATIONS FOR POLICE VEHICLES FOR POLICE DEPARTMENT Five new 1981 Special Police Type automobiles as per specifications. Address bid reply to: Town Clerk, Town of Southold, Main Road, Southold, N.Y.11971 .. Envelopes containing bids should contain the words "Bid for Police Cars" plainly marked on its exterior front. Bid should be signed and be accompanied by a certified check as specified in the bid notice. B. DESCRIPTION 1 . It is the purpose of these specifications to describe a vehicle to be used in Law Enforcement Work. The vehicle will be operated for long periods of time at nor- mal traffic speeds, with frequent periods of idling; iioti,rever, the vehicle must also be capable of fast acceleration and high speed performance. For this reason the veh- icle must have an outstanding cooling system, braking system, and handling charact- eristics. 2. The manufacturer in the selection and engineering of components will use mat- erials and design practices that will produce the best vehicle in the industry for the type of operation to which the vehicle is to be subject. Component parts and design shall be of the quality that will give maximum performance, durability and safety, and not merely meet minimum requirements of this specification. 3, The vehicles shall in all respects meet or exceed all requirements of the Federal Government and the State of New York for the model year bid. Vehicle is to be the manufacturer's latest model of the type specified and shall be new and complete, ready for use with the standard equipment, accessories and with extra and special equipment as specified herein. All parts used in the manufacture of these vehicles shall be parts made for the specific model and shall be parts manufactured for use in the current year vehicles. No vehicles shall be contructed with any parts which differ in any way from parts of other vehicles in this group except where previously authorized in writing from the Town of Southold. Whenever, in these specifications, the term "heavy duty" is used, it shall mean the heaviest duty article made of the vehicle manufacturer for this particular vehicle. The vehicle shall include all standard equipment normally sold and marketed to the retail public unless specific- ally deleted by request. 4. Definitions of terms relative to this specification and law enforcement vehicles are defined in "Terms and Definitions for Police Patrol Cars", Law Enforcement Stan- dards Program dated May, 1974, Stock Number 2700-00252, Price 60 cents, available from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C.20402. The term, where used, "SAE" refers to the Society of Automotive Engineers. C. ILLUSTRATIVE b TECHNICAL DATA I Bidder to submit with proposal , illustrative product brochures and technical data on vehicles and equipment proposed to be furnished. D. WARRANTY Manufacturer's standard warranty to apply. E. REPAIR PARTS It shall be the responsibility of the dealer and the manufacturer supplying Page 2 the vehicles purchdsed to maintain an adequate stock of all regular and special parts in the area of the fleet operation. A special system shall be set up for expediting the procurement of "Inard to get" items. F. SHOP MANUALS One set of Shop Manuals is required. Dealer to furnish and, include price in bid= G. TECHNICAL SERVICE BULLETINS One copy of Technical Service Bulletins is required each mailing. H. SERVICE AND DELIVERY 1.- Dealer Preparation. Conditioning and Full Service required prior to delivery. 2. Special pre-delivery service and installation of special equipment as noted In these specifications shall be accomplished prior to delivery. 3. Vehicles are to be delivered between May 1 and May 20, 1931 , 4. The dealer supplying and/or maintaining vehicles, including service on warranty$ must arrange a system to expedite police vehicles in his service department. I. VEHICLE DESCRIPTION 1 . 1981 four door pillared sedan with a wheelbase minimum of 11Z inches, 235 " minimum overall length and 13" minimum width. J. ENGINE 1. V-8. with a minimum cubic inch displacement of 318 equipped with carburetor and exhaust system designed for police package engine proposed. 2. Spin-on oil filter, air cleaner, and gas filter with disposable elements matching for all vehicles in fleet. K. TRANSMISSION 1. Automatic transmission engineered for maximum durability and performance for the model bid and classified heavy duty. 2. Low gear Lock-Out required. 3. Auxiliary Transmission Oil Cooler required. L. REAR AXLE 1 , Manufacturer to select axle ratio which will this r provide the best overall perform- ance and of the heaviest duty available M. COOLING SYSTEM 1. To be a uipped with the maximum cooling system available. 2. Seven_ qblade fan (high capacity) and fan shroud installed with sufficient clearance so that fan does not contact radiator under severe braking con- ditions. 3. Install superior grade permanent type an for a setting of 15 degrees Farenheit below zerooF. 4. Install a manual control throttle (with lock) sufficient to increase revolu- tions of the engine when vehicle is unattended to provide adequate alternator power Page 3 for operation of police lighting equipment and to rovide cooling ability without overheating. S. Closed coolant recovery system required. N. BRAKES 1 . Heavy duty police fade-resistant brakes. 2. Power disc fronti..power drum rear. . 0. RADIO SUPPRESSION AND TER141NALS 1. . E.I.A. standards for two-way radio interference suppression shall be met for 150-174 mHz bands. Noises shall be sufficiently attenuated to allow intelligible comm- unications with .5 microvolt signal input to front end of the receiver. Radio suppression kits, bonding straps , condensers , chokes, -filters or other suppression measures shall be provided to eliminate ignition and static noises, alternator whine, either conducted or radiated, to prevent the injection of such noises into the two- way radio or the electronic P.A./Siren system amplifier equipment. Spark plugs, dis- tributor, alternator and any other suppression needed shall be supplied and provided• ' if necessary to eliminate interference from any transistorized or standard two-way radio or electronic P.A./Siren system presently ovined and in use by the Police Department, Town of Southold. 2. Vendor shall supply and install a Packard #3002 terminal , or equal , covered by a plastic insulator Packard #3003, or equal , attached by a short piece of #18 wire, stranded and insulated, to the accessory; side of the ignition switch; so that a twelve volt potential will be on the terminal side only when the ignition switch is on the ON position or the ACCESSORY position. The wire used should be of such a length which will allow the'., termination to be six inches below the bottom of the instrument panel dash board. A 1 1/2 inch conduit shall be installed to run from the dash to the trunk for the purpose of accepting radio cable for the two-way radio. A #10 stranded and insulated wire shall be inst- alled to run from the positive terminal of the battery to a point under the center of the dash and coiled and labelled. Any modification to the foregoing radio requirements must be approved in writing by the purchaser who reserves the right to reject any modification not so approved. P. 1.111ELS Heavy duty 15 inch diameter by 6.5 inch wide rim. (Width is miminum). Q. TIRES I . Five GR70xl5 black sidewall nylon (not steel) l.r:.lt;ed radial police special . 2. Tires must be certified for police use up to 120 mph sustained speed by tire and auto manufacturer. R. SPE00:1TER Certified calibrated with Wo (2) 14PH increments and geared to the road with the most accurate pinion gear available. S. STEERING Po,•:er steering with an independent power steering oil cooler required. Page 4 • SUSPENSION 1 . Maximum handling package designed to limit body roll, allow flat cornering, limit dive on harsh or severe braking and limit squat on fast acceleration to provide optimum handling. The following designated items are to be included: 2. Extra control front and rear shock absorbers. 3. Extra heavy duty front and rear springs (or equal components). 4. Front stabilizer bar to provide optimum handling. S. Rear stabilizer bar to provide optimum handling. 6. Heavy duty police or taxi frame. U. ALTERNATOR AND REGULATOR 1. Heavy duty Leese-Nevelle 77 amp alternator, or equal , with a low cut-in design and internal rectifiers. 2. Alternator shall not be low mounted unless suitable. shielding is provided to protect alternator from road debris , sand and water spray. 3. heavy duty Leese-Nevelle 17 amp voltage regulator, or equal , designed to op- erate with the installed alternator. . V. BATTERY 1 , Negative ground, heavy duty 12 volt rated at not less than 10 amp hours. 2. Battery heat shield required. W. EXTERIOR COLOR :. White (hntire vehicle, .including wheels) NOTE: No body side chrome strips X. INTERIOR 1. Blue all vinyl heavy duty 2. Arm rests on both front doors 3. Dual sun visors, 4. Dash ash receiver Y. SPECIAL ELECTRICAL 1. Electrical circuit from the horn relay to the horn button will be broken and the vire to the horn button shall be brought to a point below the center of the dash- board; the other horn wire shall be also brought to the same' point; they shall be coiled together and labelled "Horn circuit." These wires shall be connected to a switch by the purchaser for the purpose of allowing the use of the .horn ring to activate either the horn or electronic siren by changing the position of the switch. 2. Back-up lights are to be controlled by reverse shifting and are to operate ONLY when parking or headlamps are turned on. 3. A 14 gauge vire shall be brought through the fire�-iall and one end of the wire shall be brought along the left front fender well within the engine compartment and coiled; the other end shall be coiled and left with the area under the center of the dashboard; both coils shall be labelled "HFADLIGHT FLASHFR." Z. OTHER RE UI MEiITS 1 , Fresh air heater and defroster -- integral. 2. Windshield viper, two or more speed, with windshield washer. Page 5 3. Rear w dqw defroster -- wire type. 0 4. Heavy duty front seat cushion and back rest bench type. S. Single key locking-system -- individual car. Vendor to supply four keys to each vehicle. 6. Parking brake warning light. 7. Automatic parking brake release. 8. Tinted glass -- windshield only. 9. Additional dome or reading light center of windshield header. 10. Luggage (trunk) compartment light -- automatic. 11. Underhood or engine compartment light installed so that it will light crankcase dipstick area -- automatic. 12. Cigar lighter. 13. Dual horns. 14. Heavy duty rubber floor mats --front and rear 15. Non-glare day-night interior rear view mirror. 16. Left hand outside remote mirror. 17. Right hand outside remote mirror with control within aria's length of driver when seated in upright position. 18. Hand throttle idle control with lock. 19. Remote deck lid release (trunk), electric, control on driver's side. Device will not be operable if ignition switch is turned off. Control must be within arm's length of driver while he is seated in driver's seat. It will not be located in glove-box. 20. Front bumper guards of such design to provide protection for the grille with no portion of the bumper extending beyond the bumper guards and extending above the bumper tine sufficient to prevent the bumper of another automobile from riding over the guards and damaging the grille. Visible portions of the bumper guards made:of metal shall be heavy chrome; plated. 21. Disconnect door courtesy light switches. 22. Oil pressure gauge. 23. Water temperature gauge. 24. Ammeter suitable for installed alternator. 25. Hood release control on driver's side of vehicle interior. 26. Spotlight, sealed beam, at least 5 inches in diameter, shall be mounted on the left side of vehicle throughi the left door post and operable from the driver's seat with the controls on the interior of the vehicle. CARE SHALL BE USED IN INSTALLATION so that the control arm is level with and parallel to the ground for correct alignment of the light beam as head is rotated. 27. Lubrication fittings shall be installed at all points of the suspension system, universals, or other places requiring lubrication. "Permanent or sealed" lube fixtures are not acceptable. 28. Nwe- side windows with driver controlled lock to disable all but the dri.ver's window control. 29. Each vehicle shall be equipped with devices to permit the circulation of hot water from the engine through the heater coil so that the interior of the vehicle may be kept warm by use of the heater without the necessity of running the automobile engine. The device shall be an "Autotherm" Energy Conservation System as manufactured by Autotherm Inc. , 314 East Main St. , Barrington, IL 60010, or equal , proper for the vehicle supplied, and installed by the dealer. Page 6 AA. MISCELLANEOUS 1. The following equipment is presently on or in the vehicles being operated by the Police Department, Town of Southold: fire extinguisher, electronic P.P../Siren units , revolving roof warning lights and fixed roof lights on a light bar, two-way radio system, headlight wig-wag system flasher and handlight and flashlight brackets. This equipment, with the exception of that mounted on the light bar, shall be removed by the vendor and be installed in or upon the vehicles purchased in a similar manner as presently installed in or upon the vehicles presently in use. Vendor shall confer with representatives of the purchaser in reference to specific locations for this equipment where design and construction changes in the new vehicles prohibit install- ation as in the present vehicles and shall conform to the requirementsof the purchaser relative thereto. 2. All bids must include trade-in allowance for five vehicles presently owned by the Town of Southold, less special equipment in said vehicles such as two-way radios , P.A./Siren systems and speakers, fire fighting equipment, roof warning lights, etc. Vehicles are all four door sedans conforming substantially to these specifications. VINs shall he made available upon request from responsible bidders. Vehicles may be inspected by appointment. Any questions should be directed to the Chief of Police, Town of Southold, Route 25, Peconic, N.Y.11958. Phone 516-765-2600. 3. The Town of Southold is also requesting the prices of the following items which may or may not be purchased along with the vehicles specified above: A. Air conditioning - integral , factory installed. B. Limited slip differential . 4. Attached specification questionnaire must be mpl tied and returned with bid. Car Catal o Chef of Poli c To n of Sout d r J. J. HART'S • . RIVERHEAD FORD Route 58 (Cor.) Osborne Avenue RIVERHEAD, NEW YORK 11901 Telephone (516) 369-2000 Februray 9. 1981 Village of Southold Police Department Southold, New York 11971 Gentlemen, we are pleased to bid the following on your new Police vehicles. Item # 1 Price of unit $ 8,089,70 Trade in's car # 867 - 76 Ford $ 200.00 car # 885 - 78 Ford $ 500.00 Car # 896 - 79 Chry $ 700.00 car # 897 - 79 Chry $ 700.00 car # 890 - 79 Chry $ 700.00 TOTAL OF $ 40,448.95 LESS TRADES OF 2,8nO.On $ 37,648.95 Additional quotes On: 1) air conditioning $ 574.48 2) limited slip differential 71.00 WE ARE ALWAYS PLEASED TO SERVE YOU This bid was individually arrived at with no collusion from or anv other source. i Thomas P. Hart President J.J. Hart, Inc. 0 POLICE VEHICLE SPECIFICMIONQIJLSTIONNAIRE Attachment to: Bid by S ? f4AQ T (Dealer Name) st --I 6-c—aYe—itAddress) FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT, TUIN OF SOUTHOLD, N.Y. Make of vehicle cs 12p Model _ 47-0 1-7heelbase (inches) Y• 3 overall length (inches) Q.3 Overall width(inches)77•S _ Style or Series, 4 TD Engine C.I.D. 35 l _ _ Carburetor Lype% SAE Net H.P. @ R.P.M. 34©v Cooling system Capacity(Qts.) Exhaust system type�uA�^ Transmission type F a AyToMwTre, Rear Axle ratio 2, `�� Brake type_11 vV -0_v_T�_.J2�AA L_AP-1rA ( i C- ' N Wheel size— �� Tire size �Q70 X !sN_ Tire type POIIGe . SpQCs, is . Tire Manufacturer-I-WeSTewe XeNeQAL Slattery (amps)i17�AQ Alternator make� fo�o__ Amps It___• Fuel tank capacity a� (gallons) Crankcase capacity (including filter - qts.) •6 • p Front compartment leg room(inches) 4111M � Steadroom(inches) 3 7• / • 3 7. 2. Rear compartment leg room(inc}hesAW 40. J l,eadreom(inches) i Luggage compartment capacity (cu. ft.)-2d^. J___� Ile do [14lcio not [] meet all requirements listed in this specification. List all exceptions on an attachment with dealer- letterhead. The vehicles bid on this specification shall meet all the requirements as outlined. Should it be determined that upon delivery the vehicles are deficient in any respect, the dealer and/or the manufacturer will , at no expense to the department, correct the deficiencies. *If the bidding dealer is not located within twenty-five (25) highway miles (by the most direct route from Peconic,IJ•Y. , the location of service and repair facilites to bg provided by bidder will be: Date: /9 D a er Authorized Signature T _ _ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY COUNTY OF SUFFOLK GIVEN in accordance with the ss: provisions of Section 103 of the STATE OF NEW YORK General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold,Suffolk County, New Patricia Wood, being duly sworn, says that she is the York at the Southold Town Clerk's Office, Southold Town Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, Hall, Main Road, Southold, New York until 12:00 Noon, o public newspaper printed at Southold, in Suffolk County; February 9, 1981, at which and that the notice of which the annexed is a printed copy, time they will be publicly opened and read, for the has been published in said Long Island Traveler-Watch- furnishing to the Town of man once each week for ............. ..........................weeks .Southold the following: AUTOMOBILES—Five new successively, commencing on the ... . . 1.981 Special Police Type mod- """""""' ' ' el four door sedans, having a day of .. . minimum overall length of 205 • • • •• • 19.9./..... inches, a minimum wheelbase of 112 inches, and a minimum • •••••• ......•••• ............•••�••• - •••z'-it.......... Width of 73 inches. Speci- fications for the above cars may be obtained by the interested bidder at the South- old Town Clerk's Office, Main Road; Southold, New York 'zz ) 11971. Since the vehicles are Sworn to before me this ......1........................ day of for police emergency use, the bidder must provide service ••�� 191 and repair facilities within twenty-five miles from Pe- conic, New York by the most -direct highway route. ALL bids must include trade-in allowance for five cars Notaryrtul}ic j presently owned by the Town of Southold(less special equip- ment on such cars such as shortwave radios, electronic PA/Siren units, fire extin- guishers, etc. These vehicles ILI may be inspected at Police Headquarters by appointment. VIN's for these vehicles and descriptive information is a- vailable to interested bidders upon request and such inform- ation is included in the speci- fications. The delivery date must be Specified to be between May 1 and May 20, 1981, and each bid must be accompanied by a certified check made payable to the order of the Super- visor,Town of Southold, in the sum of one hundred dollars ($100.00). All deposits except that of the successful bidder will be returned. Upon ac- ceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, then the .check de- posited as aforesaid and the requirements standing to the credit of the same shall be forfeited to the Town of Southold as liquidated dam- ages. If the successful bidder enters into the contract and delivers the automobiles pur- suant thereto, the deposit will be returned. The Southold Town Board 'reserves the right to reject any and all bids and to waive any defect or informality in any bid should if be in the best interest of the Town of Southold to do SO. ALL bids must be marked "Bid for Police Cars" and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Main Road, South- old,. New York 11971. En- velope exterior should also contain the words "Bid for Police Cars." DATED: Janaury 27, 1981 JUDITH T.TERRY Southold Town Clerk 1T,1/29/81(8) LEGAL NOTICE NOTICETO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold,Suffolk County,New York, at the Southold Town Clerk's Office, Southold Town Hall, Main Road, Southold, COUNTY OF SUFFOLK, New York, until 12:00 Noon, STATE OF NEW YORK, ss' February 9, 1981, at which time they will be publicly opened and read,for the furn- David H. Walker ishing to the Town of Southold • • • ' • • • • being duly Sworn. the OM says that .1W. . . . , is Printer and Publisher of the SUFFOLK AUTOMOBILES-Five new. aY 1981_ Special Police Type WEEKLY TIMES, a newspaper published at Greenport, in said model four door sedans, hav- ing a minimum overall length county; and that the notice. of which the annexed is a printed of 205 inches, a minimum wheelbase of 112 inches and a copy, has been published in the said Suffolk Weekly Times minimum width of 73 inchos. Specifications for the above once in each week. for . one. . . . . . . . . . . . . . . . . . . . . . . weeks cars may be obtained by the interested bidder at the South- successively commencing on the 2 9 t h old Town Clerk's Office, Main " " " " " " " " " " " " Road, Southold, New York day of January 19.81 11971. Since the vehicles are for police emergency use, the : l bidder must provide service . . . " " " . . . . . . . . . . . . . . . . . . . . . . . . . . . . . and repair facilities within Sworn to before me this . . .29th. . twenty-five miles from Pecon- _ ic, New York, by the most day of . . J.anuary . . . . . 19. 81. J direct highway route. !1 ALL bids must include ,�� trade-in allowance for five • • ' ' ' • • • • • ' ' • . . . . cars presently owned by the . . . . . . . . . . . . . . . . . . • Town of Southold(less special equipment on such cars such as shortwave radios, elec- HELEN K. DF VOE tronic PA/Siren units, fire NOTARY PU[,LIC, State of Nm York extinguishers, etc.). These No.4707818, Suttolk Count vehicles may be inspected at Tern Expires Mardi 30, 19 Police Headquarters by ap- pointment. VIN'S for these vehicles and descriptive in formation is available to in- terested bidders upon request and such information is in- cluded in the specifications. The delivery date must be specified to be between May 1 and May 20,1981,and each bid must be accompanied by a certified check made payable to the order of the Supervisor, Town of Southold, in the sum of one hundred dollars ($100.00). All deposits except that of the successful bidder will be returned.Upon accept- ance of his bid, if the success- ful bidder fails to enter into a contract pursuant to the re- quirements of the Town Board,then the check deposit- ed as aforesaid and the re- quirements standing to the credit of the same shall be forfeited to the Town of South- old as liquidated damages. If the successful bidder enters into the contract and delivers the automobiles pursuant thereto, the deposit will be returned. The Southold Town Board reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be in the best interest of the Town of South- old to do so. ALL bids must be marked "Bid for Police Cars" and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Main Road, South- old,New York 11971.Envelope exterior should also contain the words "Bid for Police Cars". DATED:January 27, 1981 JUDITH T.TERRY SOUTHOLD TOWN CLERK 3606-1TJ29 STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of' the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on ' the .'23rd day of 'January 19-81 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: - Town Clerk BulletinBoard, Town Clerk Office, Main Road, Southold, New York 11971 Notice to Bidders - five new 1981 Special Police Type Model four door sedans. - Opening - 12 Noon, February 9, 1981, Southold w, Town Hall. f I I Ju i T. Terry Southold Town Cler Sworn to before me this 23rdday of Y Januar 19 81 , `� No ary c ELIZABETH ANN NEVILLB VOTARY PUBLIC, State of New York No. 52.8125850, Suffolk Cou Term Expires March 30. 19; J `I i POLICE DEPARTMENT, TOWN OF SOt#LD,N.Y. January 27,1981 A. SPECIFICATIONS FOR POLICE VEHICLES FOR POLICE DEPARTMENT Five new 1981 Special Police Type automobiles as per specifications. Address bid reply to: Town Clerk, Town of Southold, Main Road, Southold, N.Y.11971 .. Envelopes containing bids should contain the words "Bid for Police Cars" plainly marked on its exterior front. Bid should be signed and be accompanied by a certified check as specified in the bid notice. �• DESCRIPTION 1 . It is the purpose .of these specifications to describe a vehicle to be used in Law Enforcement Work. The vehicle will be operated for Long periods of time at nor- mal traffic speeds, with frequent periods of idling; however, the vehicle must also be capable of fast acceleration and high speed performance. For this reason the veh- icle must have an outstanding cooling system, braking system, and handling charact- eristics. 2. The manufacturer in the selection and engineering of components will use mat- erials and design practices that will produce the best vehicle in the industry for the type of operation to which the vehicle is to be subject. Component parts and design shall be of the quality that will give maximum performance, durability and safety, and not merely meet minimum requirements of this specification. 3, The vehicles shall in all respects meet or exceed all requirements of the Federal Government and the State of New York for the model year bid. Vehicle is to be the manufacturer's latest •model of the type specified and shall be new and complete, ready for use with the standard equipment, accessories and with extra and special equipment as specified herein. All parts used in the manufacture of these vehicles shall be parts made for the specific model and shall be parts manufactured for use in the current year vehicles. No vehicles shall be contructed with any parts which differ in any way from parts of other vehicles in this group except where previously authorized in writing from the Town of Southold. Whenever, in these specifications, the term "heavy duty" is used, it shall mean the heaviest duty article made of the vehicle manufacturer for this particular vehicle. The vehicle shall include all standard equipment normally sold and marketed to the retail public unless specific- ally deleted by request. 4. Definitions of terms relative to this specification and law enforcement vehicles are defined in Terms and Definitions for Police Patrol Cars", Law Enforcement Stan- dards Program -dated May, 1974, Stock Number 2700-00252, Price 60 cents, available from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C.20402. The term, where used, "SAE" refers to the Society of Automotive Engineers. C. ILLUSTRATIVE & TECHNICAL DATA I Bidder to submit with proposal , illustrative product brochures and technical data on vehicles and equipment proposed to be furnished. 0. WARRANTY Manufacturer's standard warranty to apply. E. REPAIR PARTS It shall be the responsibility of the dealer and the manufacturer supplying Page 2 the vehicles purchased to maintain an adequate stock of all regular and special parts in the area of the f fleet tat'operation. special system shall be set up for expediting the procurement of F. SHOP MANUALS One set of Shop Manuals is required. Dealer to furnish and, include price in bid. G. ECS HNICAL SERVICE BULLETINS One copy of Technical Service Bulletins is required each mailing. H. SERVICE AND DELIVERY 1.• Dealer Preparation, Conditioning and full Service required prior to delivery. 2. Special pre-delivery service and installation of special equipment as noted in these specifications shall be accomplished prior to delivery. 3. Vehicles are to be delivered between May 1 and May 20, 1931 , 4, The dealer supplying sand/or maintaining vehicles, including service on warranty. must arrange a system to expedite police vehicles in his service department. I. VEHICLE DESCRIPTION 1 , 1981. four door pillared sedan with a wheelbase minimum of I I Z inches, 205 " minimum overall length and 73" minimum width. J. ENGINE 1 . V-8, with a minimum cubic inch displacement of 318 equipped with carburetor and exhaust system designed for police package engine proposed. 2. Spin-on oil filter, air cleaner, and gas filter with disposable elements matching for all vehicles in fleet. K. TRANSMISSION 1. Automatic transmission engineered for maximum durability and performance for the model bid and classified heavy duty. 2. Low gear Lock-Out required. 3. Auxiliary Transmission Oil Cooler required. L. REAR AXLE 1 , Manufacturer to select axle ratio whichit t 1provide the best overall perform- ance and of the heaviest duty available M. COOLING SYSTEM 1 . To be equipped with the maximum cooling system available. 2. Seven-glade fan (high capacity) and fan shroud installed with sufficient clearance so that fan does not contact radiator under severe braking con- ditions. 3. Install superior grade permanent type anti-freeze for a setting of 15 degrees Farenheit below zero°F. 4. Install a manual control throttle (with lock) sufficient to increase revolu- tions of the engine when vehicle is unattended to provide adequate alternator power Page 3 • . for operation of police lighting equipment,and to provide cooling ability without overheating. 5. Closed coolant recovery system required. N. BRAKES 1 . Heavy duty police fade-resistant brakes. 2. Power disc fronti..power "drum rear. . 0. RADIO SUPPRESSION AND TERMINALS 1. E.I.A. standards for two-way radio interference suppression shall be met for 150-174 mHz bands. Noises shall be sufficiently attenuated to allow intelligible comm- unications with .5 microvolt signal input to front end of the receiver. Radio suppression kits, bonding straps, condensers, chokes, 'filters or other suppression measures shall be provided to eliminate ignition and static noises , alternator whines either conducted or radiated, to prevent the injection of such noises into the two- way radio or the electronic P.A./Siren system' amplifier equipment. Spark plugs, dis- tributor, alternator and any other suppression needed shall be supplied and provided• ' if necessary to eliminate interference from any transistorized or standard two-way radio or electronic P.A./Siren system presently ovned and in use by the Police Department, Town of Southold. 2. Vendor shall supply and install a Packard #3002 terminal , or equal , covered by a plastic insulator Packard #3003, or equal , attached by a short piece of #18 wire, stranded and insulated, to the accessory., side of the ignition switch; so that a twelve volt potential will be on the terminal side only when the ignition switch is on the ON position or the ACCESSORY position. The wire used should be of such a length which will allow the'.t termination to be six inches below the bottom of the instrument panel dash board. A 1 1/2 inch conduit shall be installed to run from the dash to the trunk for the purpose of accepting radio cable for the two-way radio. A #10 stranded and insulated wire shall be inst- alled to run from the positive terminal of the battery to a point under the center of the dash and coiled and labelled. Any modification to the foregoing radio requirements must be approved in writing by the purchaser who reserves the right to reject any modification not so approved. P. W11LELS Heavy duty 15 inch diameter by 6.5 inch wide rim. (Width is miminum) . Q. TIRES I . Five GR70xl5 black sidewall nylon (not steel) L,rlt:ed radial police special . 2. Tires must be certified for police use up to 120 mph sustained speed by tire and auto manufacturer. R. SPLE00:1TER Certified calibrated with two (2) MPH increments and geared to the road with the most accurate pinion gear available. S. STEERING Po;:er steering with an independent power steering oil cooler required. Page 4 • J. SUSPENSION 1 . Maximum handling package designed to limit body roll , allow flat cornering, limit dive on harsh or severe braking and limit squat on fast acceleration to provide optimum handling. The following designated items are to be included: 2. Extra control front and rear shock absorbers. 3. Extra heavy duty front and rear springs (or equal components. 4. Front stabilizer bar to provide optimum handling: 5. Rear stabilizer bar to provide optimum handling. 6. Heavy duty police or taxi frame. U. ALTERNATOR AND REGULATOR 1. Heavy duty Leese-Neve lle 77 -amp alternator, or equal , with a low cut-in design and internal rectifiers. 2. Alternator shall not be low mounted unless suitable. shielding is provided to protect alternator from road debris , sand and water spray. 3. heavy duty Leese-Nevelle 77 amp voltage regulator, or equal , designed to op- erste with the installed alternator. . V. BATTERY 1 . Negative ground, heavy duty 12 volt rated at not less than 70 amp hours. 2. [cattery heat shield required. W. EXTERIOR COLOR White (entire vehicle, including wheels) NOTE: 'No body side chrome strips. X. INTERIOR 1. Blue all vinyl heavy duty 2. Arm rests on both front doors 3. Dual sun visors. 4. Dash ash receiver Y. SPECIAL ELECTRICAL 1. Electrical circuit from the horn relay to the horn button will be broken and the wire to the horn button shall be brought to a point below the center of the dash- board; the other horn wire shall be also brought to the same' point; they shall be coiled together and labelled "Horn circuit." These wires shall be connected to a switch by the purchaser for the purpose of allowing the use of the .horn ring to activate either the horn or electronic siren by changing the position of the switch. 2. Back-up lights are to be controlled by reverse shifting and are to operate ONLY when parking or headlamps are turned on. • 3. A 14 gauge wire shall be brought through the firewall and one end of the wire shall be brought along the left front fender well within the engine compartment and coiled; the other end shall be coiled and left with the area under the center of the dashboard; both coils shall be labelled "HFADLIGHT FLASHER." Z. OTHER RE UIREt•1EHTS 1. Fresh air heater and defroster -- integral . 2. Windshield wiper, two or more speed, with windshield washer. Page 5 3. Rear xino defroster -- wire type. 4. Heavy duty front seat cushion and back rest --• bench type. 5. Single key locking-system -- individual car. Vendor to supply four keys to each vehicle. 6. Parking brake warning light. 7. Automatic parking brake release. 8. Tinted glass -- windshield only. 9. Additional dome or reading light center of windshield header. 10. Luggage (trunk) compartment light -- automatic. 11. Underhood or engine compartment light installed so that it will 1•1ght crankcase dipstick area _ automatic. 12. Cigar lighter. 13. Dual horns. 14. Heavy duty rubber floor mats --front and rear 15. Non-glare day-night interior rear view mirror: 16. Left hand outside remote mirror. 17. Right hand outside remote mirror with control within arm's length of driver when seated in upright position. 18. Nand throttle idle control with lock. 19. Remote deck lid release (trunk), electric, control on driver's side. Device will not be operable if ignition switch is turned off. Control must be within arm's length of driver while he is seated in driver's seat. It will not be located in glove-box. 20. Front bumper guards of such design to provide protection for the grille with no portion of the bumper extending beyond the bumper guards and extending above the bumper line sufficient to prevent the bumper of another automobile from riding over the guards and damaging the grille. Visible portions of the bumper guards made:of metal shall be heavy chrome; plated. 21 . Disconnect door courtesy light switches. 22. Oil pressure gauge. 23. Water temperature gauge. 24. Ammeter suitable for installed alternator. 25. Hood release control on driver's side of vehicle interior. 26. Spotlight, sealed beam, at least 5 inches in diameter, shall be mounted on the left side of vehicle throught the left door post and operable from the driver's seat with the controls on the interior of the vehicle. CARE SHALL BE USED IN INSTALLATION so that the control arm is level with and parallel to the ground for correct alignment of the light beam as head is rotated. 27. Lubrication fittings shall be installed at all points of the suspension system, universals, or other places requiring lubrication. "Permanent or sealed" lube fixtures are not acceptable. 28. power side windows with driver controlled lock to disable all but the driver's window control. 29. Each vehicle shall be equipped with devices to permit the circulation of hot water from the engine through the heater coil so that the interior of the vehicle may be kept warm by use of the heater without the necessity of running the automobile engine. The device shall be an "Autotherm" Energy Conservation System as manufactured by Autotherm Inc. , 314 East Main St. , Barrington, IL 60010, or equal , proper for the vehicle supplied, and installed by the dealer. • Page 6 • ' AA. MISCELLANEOUS 1. The following equipment is presently on or in the vehicles being operated by the Police Department, Town of Southold: fire extinguisher, electronic P.P../Siren units, revolving roof warning lights and fixed roof lights on a light bar, two-way radio system, headlight wig-wag system flasher and handlight and flashlight brackets. This equipment, with the exception of that mounted on the light bar, shall be removed by the vendor and be installed in or upon the vehicles purchased in a similar manner as presently installed in or upon the vehicles presently in use. Vendor shall confer with representatives of the purchaser in reference to specific locations for this equipment where design and construction changes in the new vehicles prohibit install- ation as in the present vehicles and shall conform to the reguirementsof the purchaser relative thereto. 2. All bids must include trade-in allowance for five vehicles presently owned by the Town of Southold, less special equipment in said vehicles such as two-way radios, P.A./Siren systems and speakers, fire fighting equipment, roof warning lights, etc. Vehicles are all four door sedans conforming substantially to these specifications. VINs shall be made available upon request from responsible bidders. Vehicles may be inspected by appointment. Any questions should be directed to the Chief of Police, Town of Southold, Route 25, Peconic, N.Y.11958. Phone 516-765-2600. 3. The Town of Southold is also requesting the prices of the following items which may or may not be purchased along with the vehicles specified above: A. Air conditioning - integral , factory installed. B. Limited slip differential . 4. Attached specification questionnaire must be mpl ted and returned with bid. Car Cataldo Ch of of Poli c To n of Sout d POLICE VEHICLE SPECIFICATION QUESTIONNAIRE Attachment to: Bid by (Dealer Name) �-Dealer Address) FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT, TOWN OF SOUTHOLD, N.Y. Make of vehicle Model _ Mieelbase (inches) overall length (inches)_ overall width(inches)_ Style or Series_ Engine C.I.D. - Carburetor type SAE Net N.P. @ R.P.M. _ Cooling system Capacity(Qts.) , - Exhaust system tyre Transmission type __— Rear Axle ratio Brake type wheel size Tire size ___ Tire type Tire Manufacturer Battery (amps)_ M Alternator make Amps Fuel tank capacity (gallons) crankcase capacity (including filter - qts.) Front compartment leg room(inches) Headroom(inches) Rear compartment leg room(inches) Headroom(inches) Luggage compartment capacity (cu. ft.)_______ lde do (1, jo not [] meet all requirements listed in this specification. List all exceptions on an attachment with dealer':• letterhead. The vehicles bid on this specification shall meet all the requirements as outlined. `)hould it be determined that upon delivery the vehicles are deficient in any respect, the dealer and/or the manufacturer will , at no expense to the department, correct the deficiencies. *If the bidding dealer is not located within twenty-five (25) highway miles (by the most direct route from Peconic,N.Y. , the location of service and repair facilites to by provided by bidder will be: Date: _. (Dealer Authorized Signature LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, 'that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York at theSouthold Town Clerk' s Office, Southold Town Hall, Main Road, Southold, New York until 12 :00 Noon, February 9, 1981, at which time they will be publicly opened and read, for the furnishing to the Town of Southold the following:. AUTOMOBILES - Five new 1981 Special Police, TYpe model four door sedans, having a minimum overall length of 205 inches, a minimum wheelbase .of a8d«; a,,m; ni'tx m width of 73 inches. Spec ificat'l"ons 'f°Qr the.=a ea earn rt y be` obtained by the interested bidder at thej�Qvthp'1 Tozwn*Cjerk' s Office, Main Road, Southold, New York 11971. Since the ,yehicles are for police emergency use, 'the bidder must provide service and repair facilities within twenty-five miles from Pecohic, New York by the most direct highway route. ALL bids must include trade-in allowance for five cars presently owned by the-Town of,- Southold (less special equipment on such cars such as 'shortwave radios, electronic.PA/Siren units, fire extinguishers, etc. ) These vehicles may be inspected 8, Police Headquarters by appointment . VIN' s for these vehicles and descriptive information is available to, interested bidders upon request and such information is. included in the specifications. The delivery date must be specified to be between May 1 and May 20, 1981, andeach bid must be accompanied. by a certified check made payable to the order- .of the Supervisor,'.Town of Southold, in the sum of one hundred dollars �($100.00) . All deposits except that of the s'uc6.essful bidder will be returned. Upon acceptance of his bid, if the successful bidder fails to I nter into acontract-pursuant to the requirements of the Town: Board' then the check deposited as'`aforesaid and the requirements Page 2 - Bids - Police Cars standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages . If the successful bidder enters into the contract and delivers the automobiles pursuant 'thereto, the deposit will be returned. The Southold Town Board reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be in the best interest of the Town of Southold to do SO. ALL bids must be marked "Bid for Police Cars" and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Main Road, Southold, New York 11971. Envelope exterior should also contain the words "Bid for Police Cars" . DATED: January 27, 1981 JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE., JANUARY 29, 1981, AND FORWARD ONE AFFIDAVIT OF PUBLOATION TO °JUDITH T. TERRY, 'OWN CLERK, MAIN ROAD, TOWN HALL, SOUTHOLD, . NE 'YORK 11971'. Copies to the following on ,Januar� 23, -,1981 The Long Island Traveler-Watchman The Suffolk Times Chief Cataldo Town Board members Town Clerk Bulletin Board