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Contractual D&B/Town, contract, reso's, D&N tasks;LIPA-Power Lines Issue, 1971 TOS-LIPA Franchise Agreement
DEC_-20-00 14 : 00 FROM _-- ID• SIS3649"S PACE 1/3 PRIVILEGED A VNFIDENTIAIITY NU1(CE The information in this fax is intended for the narned recipients only. It may contain privileged and Confidential Dvirka matter. If you have received this fax in error,please notify us immediately by a collect telephone call to(516) and 364-9890 and return the original to the sender by mail. We will reimburse you for postage. Do not disclose the 0 Ba rti t u C C i I contents to anyone. Thank-you, dh-P11- CONSULTING F_NGINFERS 330 Crossways Park Drive,Woodbury,New York, 11797-2015 51F-364-9890•Fax:516.364-9045 D&B FAX NO: (516) 364 -- 9045 DATE: December 20, 2000 COMPANY NAME: Town of Southold ATTENTION: Ji(rt BUrich uc;k FAX NO.: 631-734-7976 FROM: Dave Glass SUBJECT: Budget Into --- -- JOB#: NO. OF PAGES: Three _ (including cover sheet) - -- :- MESSAGE: Jim — Enclosed please find a Summary of information on fife regarding D&B budgets. Thank you, Dave A DIVISION OF WILLIAM F.CUSULICN ASSOCIATES,P.C. ' DEC-20-00 1401 FROM - ID :3649045 PACE 2i3 TMIrN OF SOU'11IOL1D LANDFILL SUMMARY OF MF'ORNIATION ON FILE RF,G ARDING D&B BUDGETS DECENIBIER 2000 _Documentation in Contract File Task Status D&H Budget Description Date 1314-A-Closure Complete $6,000 Signed Agreement October 199.1 Amognt Litigation/ $6,000 Negotiation 1314-B- Well ` Complete $1,797.78 None Sampling NA ------ NA Investigation nvestigation Work ork Complete $9,000 • Town Board Resoluti - ____r6,_000_ Plan Resolution July 1994 Signed • Signed Amendment Amendment- November 1994 Ttnvn Board April 1995 $1,000 Resolution Town Board November 1995 $2,000 t 3l 4-rj—Field Resolution C:onnplete $40,400 Town Board May 1996 Investigation/Closure Resolution $40,400 Investigation Report 1314-F-Closure Plan Active $726,598 Si ed A (includes Closure Plan ' p'eement March 1999 $692,768 (includes and Addendum December 1999 Report,design and $6,000 Town Board January 1999 17,000 construction oversight) $6,000 Resolution from Task N) Tocvlt Board February 2000 $101830 Resolution (Resolution is for $23,0001, $11,867 was assigned to 1314G-Additiolla! Complete 0 one _ Tek M) Supt>ort NA - --NA �__..._ 1314-G I --Ray's Active 0 Nolte - Peconic NA 1314-G2—Scale Complete 0 Nonce NA — HOUse(methane NA control) 1314433 —Calculation Complete 0 None NA of Stock Pile NA 13 14 Services Ad itional Active $50,000 Pending NA Services s�—_— ------- --- ------- &,N � •13141E 1219003 D W(R02) -l- DEC-20-00 14 01 FROM ID: 5163649045 PACE 3/3 TO'VN OF SOUTHOLD LANDFILL, SUMMARY OF MORMATION ON NVILE REGARDING D&B BUDGETS(coxrtinued) DECEMBER 2000 :Documentation ib Contract File-~� Task Status D&B Hudget —`- 14-H-Vaa-iance g Description Date Amount Complete $1500 • Town Board Application Town Board $2,Sa0 Resolution Resolution- • Signed January 1995 Amendment Signed No. 2 Amendment No. 2-February 1314-I-Test pit Complete $5,600 Toy Board 1995 Program June 1995 5,600 1314-1-Alternate Resolution Complete $5,000 Town Board Jane 1995 Closure Support 5,000 1314-K-HELP Model Complete $4,500 Resolution (Note: Work completed TOS' gO Ju1v 1995 ,500 under Task F) Resolution 1314-L-preliminary Complete 0 Grading Plan None NA NA 1314-M-Compost Complete $11,867 Towrt Board Site Development Fe ruary 2000 12 Resolution12, is for $23,000, $10,830 Was assigned to Inspection -interim Active $i 5,500 Signed Letter June 2000 Task F) Inspection Services $21, 00($6,000 Agreement has been transferred to 18nter r Collection Active $12,000 To��n Board task F) Center Preliminary June 2000 $12,000 Lavout Resolution .i 314T-1219UO8.dogfto2) -2- Dvirka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 v Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net May 30, 2000 Jean W. Cochran, Supervisor Town of Southold Town Hall P.O. Box 1179 59095 Main Road Southold,NY 11971 Re: Proposal for Town of Southold Interim Closure Construction Oversight D&B No. 1314 Dear Supervisor Cochran: As you are aware, the Town is currently performing construction activities associated with closure of the Southold Landfill and plans to continue these activities through the end of this year. These construction activities must be certified by a New York State licensed professional engineer that they are performed in compliance with the NYSDEC approved closure design. To ensure that these closure activities are documented as part of the Closure Certification Report, and to ensure that the Town receives 50 percent reimbursement and credit for its force account work, it is proposed that periodic inspections be conducted and the work performed by the Town be certified. It is assumed that inspections will be performed weekly through December of this year. The budget for inspection and preparation of documentation for inclusion into the certification report is estimated to be $21,500. A breakdown of these costs is provided below. Title Rate Hours Total Project Director $50 8 $ 400 Project Manager 41 40 1,640 Inspector 22 234 5,148 Direct Salary $ 7,188 Overhead and Profit(1.85) 13,298 Total Labor $20,486 Expenses(Mileage) 1,014 $21,500 A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIRKA AND BARTILUCCI Jean W. Cochran, Supervisor Page Two Town of Southold May 30, 2000 If you have any questions or require additional information, please do not hesitate to call me. If this proposal is satisfactory to the Town, please indicate acceptance by providing your signature below and returning a copy to me for my files. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/cmc ,,.Gregpxy Yakabosk ,Esq. James Bunchuck David Glass (D&B) ♦1314\TFMOOLTR-40.DOC C-C Jean W. Cochran Supervisor r 20 ' jf Dvirka and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 ■ Fax:516-364-9045 e-mail: db-eng0worldnet.att.net March 28, 2000 James Bunchuck Solid Waste Coordinator Town of Southold Town Hall 59095 Main Road, P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Construction Closure Supervision D&B 1314 Dear Jim: This is a follow-up to our site inspection on March 10, 2000. Now that the Town is performing construction activities associated with landfill closure, and likely will continue these activities through the end of this year, the construction activities must be certified by a NYS licensed professional engineer that they are performed in compliance with the NYSDEC approved closure design. To ensure that these closure activities are documented as part of the Closure Certification Report and to ensure that the Town receives 75% reimbursement and credit for its force account work, I suggest that we conduct periodic inspections and certify the work performed by the Town. If it is assumed that inspections will be performed weekly from April through December of this year (39 weeks), the budget for inspection and preparation of documentation for inclusion into the certification report is $21,500 as derived below.. Title Rate Hours Total Project Director $50 8 $ 400 Project Manager 41 40 1,640 Inspector 22 234 5,148 Direct Salary $ 7,188 Overhead and Profit(1.85) 13,298 Total Labor $20,486 Expenses(Mileage) 1,014 $21,500 A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIAKA AND BAATILUCCI 40 James Bunchuck Page Two Solid Waste Coordinator Town of Southold March 28, 2000 It should be noted that although the budget is based on weekly inspections, inspection will be performed only after confirming with the Town (yourself) that significant work has been undertaken for that week. If you have any questions with regard to this letter, or require additional information, please do not hesitate to call me. Very truly 7your Thomas F. Maher, P.E. Vice President TFM/tam,ld 01314/rFM00 LTR.doc-13(R03) %3FF0�,�c O ELIZABETH A.NEVILLE GyJ� Town Hall, 53095 Main Road TOWN CLERK y P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICERFax(631) 765-6145 RECORDS MANAGEMENT OFFICER y�0,( �aO! Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 12, 2000: WHEREAS,pursuant to their performance under the terms of its contract agreement with the Town of Southold to provide the Town with landfill closure engineering and oversight services, it has become necessary for Dvirka and Bartilucci Consulting Engineers to conduct activities not described in the original contract tasks; and WHEREAS more such activities may need to be conducted in the future; and WHEREAS the work of Town Forces has required less oversight than expected and the work on design specifications may exceed expectations, therefore be it, RESOLVED that the Town Board of the Town of Southold hereby amends the landfill closure engineering and construction oversight services Agreement between Dvirka and Bartilucci Consulting Engineers and the Town of Southold to establish an"Additional Services" task item and to cap such task item at a monetary level of$50,000, and be it further RESOLVED that the Agreement be adjusted to lower the "Interim Inspection Services" task limit by$6,000 and to raise the"Plans and Specifications"task limit by$6,000. �4144?. Elizabeth A. Neville Southold Town Clerk AGREEMENTADDENDUM SOUTHOLD LANDFILL CLOSURE ENGINEERING DESIGN AND CONSTRUCTION OBSERVATION SERVICES SCOPE OF ADDITIONAL WORK The services described in this Agreement Addendum shall be in accordance with the provisions of the Agreement between the Town of Southold and Dvirka and Bartilucci Consulting Engineers, dated March 3, 1999, and this Addendum shall be made as part of the Agreement following adoption of a resolution by the Town Board. This Agreement Addendum modifies only those terms described herein and all other terms and conditions are in full force and effect. The following is the scope of additional services and cost required for preparation of the engineering design for closure of the Southold Landfill. The scope of additional work resulted from modifications and additions to the NYSDEC approved Closure Plan which were not part of the original scope of work as contained in the March 3, 1999,Agreement. Task 2—Preparation of Closure Plans and Specifications 1. Coordination with LIPA, KeySpan and the Town regarding relocation of $ 9,000 power lines and towers, and preparation of drawings and specifications for relocation of new towers 2. Sampling and testing of glass sand at the landfill as required by NYSDEC 7,200 3. Continuing services in connection with securing and evaluating alternate 4,000 materials for filling the former scavenger waste lagoons and contour grading material for cap construction 4. Evaluation of existing soil cover thickness to determine the need for 6,600 additional daily soil cover and odor control measures during regrading of the landfill 5. Relocation and reconstruction of the fire department siren and nonpotable 6,400 water supply well 01314/P1108902(R02) 1 o�oS�FFo��-oo ELIZABETH A.NEVILLE Town Hall,53095 Main Road TOWN CLERK or P.O. Box 1179 C#* Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER �y • !� Fax(516)765-1823 RECORDS MANAGEMENT OFFICER ��l �a� Telephone(516) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 22, 1999 Thomas F. Maher, P.E. Vice-President Dvirka and Bartilucci Consulting Engineers 330 Crossways Park Drive Woodbury, New York 11797-2015 Dear Mr. Maher: Enclosed is your copy of the fully executed revised Agreement Addendum for the Southold Landfill Closure Engineering Design and Construction Observation Services for your records. Thank you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosure Mirka and Bad lucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-eng®worldnet.att.net December 15, 1999 Gregory F. Yakaboski, Esq. Town Attorney Town of Southold 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure D&B No. 1314 Dear Greg: In accordance with your memorandum dated December 9, 1999, please find enclosed two copies of the revised Agreement Addendum, which I have signed. After the Supervisor executes the Addendum,please return one copy to me. Very truly yours, Thomas F. Maher,P.E. Vice President TFM/tam Enclosures cc: Mary Wilson, Esq., Assistant Town Attorney James Bunchuck, Solid Waste Coordinator 01314[UM99-53.Ltr " DEC 2 Q 1999 ToVYrfgpyT0Pr1 tiGt TOWN OF SQU T h''t_e A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. Mirka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-eng®worldnet.att.net December 15, 1999 Gregory F. Yakaboski. Esq. Town Attorney Town of Southold 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure D&B No. 1314 Dear Greg: In accordance with your memorandum dated December 9. 1999, please find enclosed two copies of the revised Agreement Addendum, which I have signed. After the Supervisor executes the Addendum, please return one copy to me. Very truly yours, Thomas F. Ma:ci, P.E. Vice President TFM/tam Enclosures cc: Mary Wilson. Esq., Assistant Town Attorney James Bunchuck, Solid Waste Coordinator 0 1314/rFM99-53.Ltr A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. AGREEMENTADDENDUM SOUTHOLD LANDFILL CLOSURE ENGINEERING DESIGN AND CONSTRUCTION OBSERVATION SERVICES SCOPE OF ADDITIONAL WORK The services described in this Agreement Addendum shall be in accordance with the provisions of the Agreement between the Town of Southold and Dvirka and Bartilucci Consulting Engineers, dated March 3, 1999, and this Addendum shall be made as part of the Agreement following adoption of a resolution by the Town Board. This Agreement Addendum modifies only those terms described herein and all other terms and conditions are in full force and effect. The following is the scope of additional services and cost required for preparation of the engineering design for closure of the Southold Landfill. The scope of additional work resulted from modifications and additions to the NYSDEC approved Closure Plan which were not part of the original scope of work as contained in the March 3. 1999, Agreement. Task 2—Preparation of Closure Plans and Specifications 1. Coordination with LIPA, KeySpan and the Town regarding relocation of $ 9,000 power lines and towers, and preparation of drawings and specifications for relocation of new towers 2. Sampling and testing of glass sand at the landfill as required by NYSDEC 7,200 3. Continuing services in connection with securing and evaluating alternate 4,000 materials for filling the former scavenger waste lagoons and contour grading material for cap construction 4. Evaluation of existing soil cover thickness to determine the need for 6,600 additional daily soil cover and odor control measures during regrading of the landfill 5. Relocation and reconstruction of the fire department siren and nonpotable 6,400 water supply well 0 1314/r1108902(R02) I 6. Design of a storm water management system to mitigate flooding in the 4,400 area of the scale house and provide for adequate drainage for the area of the collection center 7. Prequalification testing of stockpiled golf course material (See Attachment 17,900 1 from Tectonic Engineering Consultsnts — includes $1,000 for D&B administration and oversight) 8. Preliminary design of landfill compost pad and preparation of a 8,800 construction cost estimate 9. Preparation of specifications for removing material from the borrow pit, 17,400 including meeting with NYSDEC and preparation of a final grading plan for the borrow pit 10 Prequalification testing of borrow pit material (See Attachment 2 from 17,200 Tectonic Engineering Consultants) TOTAL $98,900 INCREASE IN BUDGET TASK 2—PREPARATION OF CLOSURE PLANS AND SPECIFICATIONS Original Contract Addendum Direct Salary $ 41,280 $22,758 Indirect Cost and Profit 76,368 42,102 TOTAL LABOR $117,648 $64,860 SUBCONTRACTORS Tectonic Engineering Onsultants $0 $34,040 SUBTOTAL SUBCONTRACTORS $0 $34,040 EXPENSES Mileage $ 200 $0 Special Mail 400 0 Outside Reproductions 2,000 0 SUBTOTAL EXPENSES $2,600 $0 TOTAL TASK 2 $120,248 $98,900 TOTAL CONTRACT $593,868 $692,768 Thomas F. Maher, P.E., Vice President Jean W. Cochran, Supervisor Dvirka and Bartilucci Consulting Engineers Town of Southold 0 1314/r1108902(R02) 2 AGREEMENTADDENDUM SOUTHOLD LANDFILL CLOSURE ENGINEERING DESIGN AND CONSTRUCTION OBSERVATION SERVICES SCOPE OF ADDITIONAL WORK The services described in this Agreement Addendum shall be in accordance with the provisions of the Agreement between the Town of Southold and Dvirka and Bartilucci Consulting Engineers, dated March 3, 1999, and this Addendum shall be made as part of the Agreement following adoption of a resolution by the Town Board. This Agreement Addendum modifies only those terms described herein and all other terms and conditions are in full force and effect. The following is the scope of additional services and cost required for preparation of the engineering design for closure of the Southold Landfill. The scope of additional work resulted from modifications and additions to the NYSDEC approved Closure Plan which were not part of the original scope of work as contained in the March 3, 1999, Agreement. Task 2 —Preparation of Closure Plans and Specifications 1. Coordination with LIPA, KeySpan and the Town regarding relocation of $ 9,000 power lines and towers, and preparation of drawings and specifications for relocation of new towers 2. Sampling and testing of glass sand at the landfill as required by NYSDEC 7,200 3. Continuing services in connection with securing and evaluating alternate 4,000 materials for filling the former scavenger waste lagoons and contour grading material for cap construction 4. Evaluation of existing soil cover thickness to determine the need for 6,600 additional daily soil cover and odor control measures during regrading of the landfill 5. Relocation and reconstruction of the fire department siren and nonpotable 6,400 water supply well 0 1314/r1108902(R02) 1 6. Design of a storm water management system to mitigate flooding in the 4,400 area of the scale house and provide for adequate drainage for the area of the collection center 7. Prequalification testing of stockpiled golf course material (See Attachment 17,900 1 from Tectonic Engineering Consultsnts — includes $1,000 for D&B administration and oversight) 8. Preliminary design of landfill compost pad and preparation of a 8,800 construction cost estimate 9. Preparation of specifications for removing material from the borrow pit, 17,400 including meeting with NYSDEC and preparation of a final grading plan for the borrow pit 10 Prequalification testing of borrow pit material (See Attachment 2 from 17,200 Tectonic Engineering Consultants) TOTAL $98,900 INCREASE IN BUDGET TASK 2—PREPARATION OF CLOSURE PLANS AND SPECIFICATIONS Orieinal Contract Addendum Direct Salary $ 41,280 $22,758 Indirect Cost and Profit 76,368 42,102 TOTAL LABOR $117,648 $64,860 SUBCONTRACTORS Tectonic Engineering Onsultants 5-0 $34,040 SUBTOTAL SUBCONTRACTORS $0 $34,040 EXPENSES Mileage $ 200 $0 Special Mail 400 0 Outside Reproductions 2,000 0 SUBTOTAL EXPENSES $2,600 $0 TOTAL TASK 2 $120,248 $98,900 TOTAL CONTRACT $593,868 $692,768 Thomas F. Maher, P.E., Vice President Jean W. Cochran, Supervisor Dvirka and Bartilucci Consulting Engineers Town of Southold 0 1314/r1108902(R02) 2 N Dvi rka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 Fax:516-364-9045 e-mail: db-eng0worldnet.att.net November 18, 1999 Mary Wilson, Esq. Assistant Town Attorney Town of Southold 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure D&B No. 1314 Dear Ms. Wilson: As requested in your letter dated November 15, 1999, please find enclosed an Addendum to the Agreement for Engineering Design and Construction Observation Services for Closure of the Southold Landfill. Please note that, since the Town is considering options regarding location of the planned compost pad, this Addendum does not include the cost for design (specifications and drawings) of a compost pad on the landfill as provided in my letter dated November 8, 1999. A summary of cost savings and revenue anticipated to be gained through the Addendum is the following: 1. Value of glass sand as an avoided cost $ 75,000 2. Value of wood waste from George's transfer- station as revenue 75,000 3. Value of dredge material from the Town of Huntington as revenue 56,000 4. Value of borrow pit material as an avoided cost (assumes using 100,000 cubic yards for closure) 250.000* Total Savings $456,000 *Note: This amount could be as much as $500,000 if off-site material is not local and low/no cost. Also note that $34,000 of the Addendum amount of $98,900 is for material testing that would be incurred as part of the cost of construction. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. t OVIAKA AND SAFITILUCCI Mary Wilson, Esq. Page Two Deputy Town Attorney Town of Southold November 18, 1999 If you have any questions with regard to this letter or the Addendum, please do not hesitate to call me. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam Enclosures cc: Jean Cochran, Supervisor cc/encl: Jim Bunchuck, Solid Waste Coordinator _ 0 1314/TFM99-50.LTR(ROI) r AGREEMENTADDENDUM SOUTHOLD LANDFILL CLOSURE ENGINEERING DESIGN AND CONSTRUCTION OBSERVATION SERVICES SCOPE OF ADDITIONAL WORK The services described in this Agreement Addendum shall be in accordance with the provisions of the Agreement between the Town of Southold and Dvirka and Bartilucci Consulting Engineers, dated March 3, 1999, and this Addendum shall be made as part of the Agreement following adoption of a resolution by the Town Board. The following is the scope of additional services and cost required for preparation of the engineering design for closure of the Southold Landfill. The scope of additional work resulted from modifications and additions to the NYSDEC approved Closure Plan which were not part of the original scope of work as contained in the March 3, 1999, Agreement. Task 2—Preparation of Closure Plans and Specifications 1. Coordination with LIPA, KeySpan and the Town regarding relocation of $ 9,000 power lines and towers, and preparation of drawings and specifications for relocation of new towers 2. Sampling and testing of glass sand at the landfill as required by NYSDEC 7,200 3. Continuing services in connection with securing and evaluating alternate 4,000 materials for filling the former scavenger waste lagoons and contour grading material for cap construction 4. Evaluation of existing soil cover thickness to determine the need for 6,600 additional daily soil cover and odor control measures during regrading of the landfill 5. Relocation and reconstruction of the fire department siren and nonpotable 6,400 water supply well 6. Design of a storm water management system to mitigate flooding in the 4,400 area of the scale house and provide for adequate drainage for the area of the collection center 01314/T 1108902(ROl) 1 r 7. Prequalification testing of stockpiled golf course material (See Attachment 17,900 1 from Tectonic Engineering Consultsnts — includes $1,000 for D&B administration and oversight) 8. Preliminary design of landfill compost pad and preparation of a 8,800 construction cost estimate 9. Preparation of specifications for removing material from the borrow pit, 17,400 including meeting with NYSDEC and preparation of a final grading plan for the borrow pit 10 Prequalification testing of borrow pit material (See Attachment 2 from 17,200 Tectonic Engineering Consultants) TOTAL $98,900 INCREASE IN BUDGET TASK 2 —PREPARATION OF CLOSURE PLANS AND SPECIFICATIONS Original Contract Addendum Direct Salary $ 41,280 $22,758 Indirect Cost and Profit 76,368 42,102 TOTAL LABOR $117,648 $64,860 SUBCONTRACTORS Tectonic Engineering Onsultants L0 $34,040 SUBTOTAL SUBCONTRACTORS $0 $34,040 EXPENSES Mileage $ 200 $0 Special Mail 400 0 Outside Reproductions 2,000 0 SUBTOTAL EXPENSES $2,600 $0 TOTAL TASK 2 $120,248 $98,900 TOTAL CONTRACT $593,868 $692,768 0 1314/T1108902(R01) 2 ATTACHMENT 1 • EGIONAL;,P=+CES � -.ranv r:ew ==ICES A.-a3.,g30 TECTONIC C'JGiNF -iNG r�noornuan. %,.Issacnusens 393-7411 ONSULTANTS PC. _.ncmnan.Ohio ;13.759.9500 q chmono.Virginia 904-897.6310 'O Box 447 ;,5 0oute J2 =-x No ;+4.928.9211 Hionlana Mous.,Yew York !0930 _14.928.6531 ww lectonicengineenng cam Dvirka & Bartilucci Consulting Engineers 330 Crossways Park Drive Woodbury, New York 11797-2015 Attention: Mr. David Glass, P.E. September 9, 1999 REVISION 3 RE: PN 199-604 PROPOSAL TO PROVIDE LABORATORY TESTING SERVICES SOUTHOLD LANDFILL TOWN OF SOUTHOLD, NEW YORK Dear Mr. Glass: In accordance with our telephone conversation on August 24, 1999, we are pleased to submit this proposal to provide laboratory testing services during the closure of the Southold Landfill in the Town of Southold, New York. It is our understanding that our services will include laboratory testing of the stockpiled sand venting layer material and field services including stockpile sampling and delivery to Tectonic's laboratory. Based on our conversation, the existing stockpile is approximately 115,000 cubic yards and consists of a granular sand material. It is our understanding the required laboratory testing includes the following: • Sieve Analysis (ASTM D422) • Standard Maximum Dry Density/Optimum Moisture Determination (ASTM D698) • Constant Head Permeability (ASTM 02434) It is further our understanding that the required frequency of testing is one sieve analysis per 1,000 cubic yards, one permeability test per 5,000 cubic yards, and maximum density testing as appropriate. Based on these guidelines, the total number of laboratory tests will be approximately 115 sieve analyses, 23 permeability tests, and 6 maximum density determinations. As noted above, part of our services also includes providing field sampling from the sand venting layer stockpile and delivery of the soil samples to the laboratory for testing. It is our understanding that the excavation equipment required for the sampling will be provided by others. Based on our discussions relative to the dimensions of the TECTONIC -t Mr. David Glass, P.E. Page 2 September 9, 1999 stockpiles, the equipment should be capable of excavating to a depth of approximately 25 feet or more. As discussed with you, the sampling will likely entail random excavations within the stockpile to obtain representative soil samples for conformance testing. For estimating purposes, we have assumed that the stockpile sampling will have a duration of two weeks at 10 hours per day (two hours of overtime/day). As requested, our services will be provided for a not-to-exceed fee based on the following assumptions. • The stockpile sampling will have a duration of two weeks at 10 hours per day for a total field inspection time of 100 manhours. If the stockpile sampling duration exceeds the two week duration, we will not continue until authorized. • The laboratory testing assumes 115 sieve analyses, 23 permeability tests, and 6 maximum density determinations. • The results of the laboratory tests will be provided upon completion in one test result submittal. As requested, no engineering analysis or report preparation is included in our scope of services beyond the submittal of the test results. If engineering services are requested to evaluate the soil samples for compliance, we will be pleased to provide such services for an additional fee. • Included with the test results submittal will be a location plan indicating the approximate sample locations within the stockpiles. As discussed, base map(s) on AutoCad Version 14 of the stockpiles, indicating the dimensions, locations, and topography, will be provided by your office for our use in selection of the sampling locations and preparation of the location plan. The total not-to-exceed fee for field sampling and laboratory testing based on the above assumptions and unit rates provided below is estimated to be $16,850.00. A breakdown of our not-to-exceed fee is as follows: Field SamRlipg and Delivery Services (Assumes 2 week duration) Engineering Technician 80 hours @ $32.00/hr. $ 2,560.00 20 hours @ $48.00/hr. (overtime rate) 960.00 Subtotal $ 3,520.00 Laboratory Testing Sieve Analysis 115 tests @ $ 47.00/test $ 5,405.00 Permeability Tests 23 tests @ $165.00/test 3,795.00 Maximum Density (Standard) 6 tests @ $90.00/test 540.00 Subtotal $ 9,740.00 r _ TECTONIC J Mr. David Glass, P.E. Page 3 - September 9, 1999 Project Coordination Test Result Report Preparation. and Location Plan Preparation Principal Engineer 2 hours @ $115.00/hr. $ 230.00 Senior Engineer 20 hours @ $90.00/hr. 1,800.00 Drafting 8 hours @ $45.00/hr. 360.00 Subtotal $ 2,390.00 Reimbursables Tolls, Mileage, Etc. Subtotal $ 1,200.00 TOTAL NOT-TO-EXCEED FEE $16,850.00 We estimate that upon receiving all samples of the gas venting layer at the laboratory, the test results can be submitted within 3 weeks of the completion of the field services. This is an estimated total duration of 5 weeks for field sampling services and laboratory testing. -Our professional staff of approximately 160 is comprised of construction inspection personnel, structural, civil, and geotechnical engineers, geologists, land surveyors, and planners. Construction inspection personnel are degreed civil engineers, engineering geologists, and technicians certified in accordance with National Inspection for the Certification of Engineering Technicians (NICET), Levels I to III, the American Concrete Institute (ACI) and the American Welding Society (AWS). Tectonic's inspection and laboratory testing services are provided in accordance with all applicable ASTM and AASHTO guidelines in accordance with the requirements of ASTM E329, Standards and Recommended Practices of Inspection and Testing Agencies. Additionally, Tectonic's Internal Testing Laboratory is AASHTO Accredited for Portland Cement Concrete and Portland Cement Concrete Aggregate methods of testing. We are also participants in the bi-annual CCRL Laboratory Inspection Program. Please return a signed copy of this agreement and the attached Rate Schedule, which includes the project terms and conditions, indicating your.acceptance and authorization to proceed. We look forward to having the opportunity to work with you on this project. If you require additional information or if we can be of further assistance, please do not hesitate to contact the undersigned. i i EC70NIC s Mr. David Glass, P.E. Page 4 September 9, 1999 Sincerely, TECTONIC ENGINEERING CONSULTANTS P.C. Mark A. Stier, P.E. Senior Geotechnical Engineer File6/PN 199-604SoutholdtestingRev2.doc Attachments: Construction Rate Schedule with project Terms and Conditions Acceptance (Signature): Typed/Printed Name: Title (in print): Company (in print): Date: FROM : TECTONIC GEOTECH HM PHONE NO. : 513 759 9523 Nov. 10 1999 02:43PM P2 L ATTACHMENT 2 REGIONIILOFFICES ADM*M*wVmk su.7111.7-1670 ,rECT��V�C ENGINEEA/NG nlar.,ea�«gl,,Maaaar�aana W111,31101-741iCONSULTANTS P.O QWWW L otic 513.7504500 Rielmond,Y"if" 111144111174310 Fax N0.914-928.9211 P.o.BOa 447,615 ROUIC 32 wrow,wcwn &-4inawft-=n HiGniand Mills.Now Vbrk 10930 914.028.6531 Dvirka&Bartilucci Consulting Engineers 330 Crossways Park Drive Woodbury, New York 11797-2015 Attention: Mr. Thomas F. Maher, P.E. November 5, '1999 RE: PN 199-667 PROPOSAL TO PROVIDE LABORATORY TESTING SERVICES ONSITE BORROW PIT SOUTHOLD LANDFILL TOWN OF SOUTHOLD,NEW YORK Dear Mr. Maher: Per our telephone conversations with your office on October 21, and October 22, 1999, we are pleased to provide this proposal to Dvirka & Bartilucci (D&B) for laboratory testing services relative to the closure of the Southold Landfill in the Town of Southold, New York. it is our understanding that our services will include sampling, delivery, and laboratory testing of inpiace soil located in the open borrow pit located at the Southold landfill. U_FIERSTANDINC OF PROJECT Based on our conversation, the amount of.soil to be excavated is approximately 100,000 cubic yards and consists of a granular sand material. it is our understanding that you.have specified the following laboratory tests: Particle Size Analysis (ASTM D 422) Standard Proctor Moisture-Density Relationship Determination (ASTM D 698) • Constant Head Permeability(ASTM D 2434) it is further our understanding that you require testing frequencies of one particle size analysis per 1,000 cubic yards, one moisture-density relationship per 5,000 cubic yards and one permeability test per 5,Oc00 i oyards. m o i•willerefore, the total beapproximately 100 bsieve r of laboratory tests for 100,000 cub yards analyses, 20 moisture-density relationships, and 20 permeability tests. rlvil .r;Ff'1TFrHNIr:AL-STRUCTURAL ENGINEERS a FROM : TECTONIC GEOTECH HM PHONE NO. : 513 759 9523 Nov. 10 19% 02:43PM P3 t TECTONIC COAGWLIWISAC Mr. Thomas F. Maher, P.E. Page 2 November 5, 1999 Tectonic's services will include field sampling from the borrow pit and delivery of the soil samples to the laboratory for testing. It is our understanding that the excavation equipment required for the sampling will be provided by others. We also understand the limit of the backhoe reach is about 15 feet_ Based on our discussions, the amount of soil that may be representatively sampled with the above-described backhoe may be less than the 100,000 cubic yards. In this case, our services may be performed in two phases unless alternative equipment with greater sampling capability is provided. As discussed, the sampling will require excavations within the borrow pit bank and top of slope area to obtain representative soil samples for quality control'testing. For estimating purposes, we have assumed that the stockpile sampling will have a duration of two weeks at 10 hours per day(two hours of overtime/day). 1.0 SeOPE OF SERVICES - Tectonic's services will include the following: We will provide an engineering technician for the stockpile sampling and delivery to our laboratory. The duration of the field sampling is assumed to be two weeks at 10 hours per day for a total field inspection time of 100 manhoum. If the stockpile sampling exceeds the two week duration, we will not perform additional work until authorized. • The laboratory testing performed will include 100 particle size analyses (ASTM D 422). 20 moisture-density relations (ASTM D 698) and 20 permeability tests (ASTM 02434). • Laboratory report of test results. As requested, no engineering analysis or report is included in our scope of services. If engineering services are requested to evaluate the soil samples foe regulatory compliance or technical applications,we can provide such services for an additional fee. We will provide a Sample Location Pian indicating the approximate sample locations within the stockpiles. As discussed, base map(s) on AutoCad Version 14 of the borrow pit, indicating the topography and approximate property lines, will be provided by your office for our use in selection of the sampling locations and preparation of the Sample Location Plan. FROM TECTONIC GEOTECH Hr* PHONE NO. : 513 759 9520 Nov. 10 1999 02:44PM P4 y TECTONIC Mr. Thomas F. Maher, P.E. Page 3 November 5, 1999 2.0 FEES The total not-to-exceed fee for field sampling and laboratory testing based on the above assumptions and unit rates provided below is estimated to be $17,190.00. A breakdown of our not-to-exceed fee is as follows: 2.1 Field Sampling and Delivery Services (Assumes 2 week duration) Engineering Technician 80 hours,@ $32.00/hr. $2,560.00 20 hours Q $48.00/hr. (overtime rate) $ 960.00 Expenses (tolls, mileage or lodging, film, etc.) ,S 1.3_ Subtotal $ 4,820.00 2.2 Laboratory Testing Sieve Analysis (ASTM D 422) 100 tests aQ $47.00/test $ 4,700.00 Permeability Tests (ATM D 698) 20 tests @ $165.00/test $ 3,300.00 Standard Proctor(ASTM D 2434)20 tests @ $90.00/test $ 1.800.00 Subtotal $ 9,800.00 2.3 Project Coordination, Test Result Report Preparation, and Location Plan Preparation Principal Engineer 2 hours Q $115.00/hr. $ 230.00 Senior Engineer 20 hours @ $90.00/hr. $ 11800.00 Drafting 12 hours @ $45.00/hr. S 540.00 Subtotal $ 2,570.00 TOTAL NOT-TO-EXCEED FEE $17,190.00 We estimate that upon receiving all samples from the borrow pit at the laboratory, the test results can be submitted within 3 weeks of the completion of the field services. This is an estimated total duration of 5 weeks for field sampling services and laboratory testing. Tectonic's inspection and laboratory testing services are provided in accordance with all applicable ASTM and AASMTO guidelines in accordance with the requirements of ASTM E329, Standards and Recommended Practices of Inspection and Testing Agencies. J t FROM TECTONIC GEOTECH HM PHONE NO. : 513 759 9523 • Nov. 10 1999 02:44PM P5 Y TECTONIC i K Mr. Thomas F. Maher, P.E. Page 4 November S, 9999 Please return a signed copy of this Agreement and the attached Rate Schedule, which includes the project terms and conditions, indicating your acceptance of our proposal. Upon your Notice to Proceed, we will initiate these services. Please call me if you have any questions regarding our proposal. TECTONIC ENGINEERING CONSULTANTS P.C. ,o!�e r ,L&1� Peter T. Sutherland, P.E., C.P.G. Senior Geotechnical Engineer - ITNVPN799-667.doc Attachments: Construction Rate Schedule with Project Terms and Conditions Acceptance (Signature): Typed/Printed Name: Title(in print): Company(in print): Date: Dvirka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 Fax:516-364-9045 e-mail: db-eng®worldnet.att.net November 10, 1999 Jean W. Cochran, Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Landfill Borrow Area Grading D&B No. 1314 Dear Supervisor Cochran: In order to address mining material from the borrow pit for purposes of landfill closure and to maximize space in the borrow pit for material storage, we have evaluated excavation of soil from this area. The following provides our design concept and costs to perform the work. Design Concent • Those areas on the west side and east side of the borrow area that offer an opportunity from which to excavate soils will be cut back to within a 25-foot setback from the property line at the top of the slope and the side slopes will be graded to 1-foot vertical to 2-foot horizontal or 26 degrees, both in accordance with NYSDEC requirements. (It should be noted that we have requested a steeper slope [33 degrees] which is consistent with the Part 360 regulations for the material in the borrow area. NYSDEC (Mr. Earnest Lampro) has indicated that a steeper slope would likely be approved if the Town demonstrated a need for additional material; however, it would require a change to the Stipulation Agreement). • Existing side slopes of the borrow area which are at or exceed NYSDEC setback and slope requirements will not be regraded or disturbed. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIAKA AND BAATILUCCI Jean W. Cochran, Supervisor Page Two Town of Southold November 10, 1999 • Since the floor of the borrow area already is at the minimum depth for separation from groundwater under NYSDEC regulations (5 feet), no further excavation of the floor area will be made. • Prior to bidding and construction, the borrow area soils will need to be tested so that they may be prequalified for use in construction of the cap. The testing requirements will be the same as those previously specified and recommended for the existing stockpiled golf course sand. For estimating purposes, it is assumed that approximately 100,000 cubic yards of material will be excavated from the borrow pit. Testing requirements include: 1. Grain Size Distribution—one test per 1,000 cubic yards of material, for a total of 100 tests. 2. Permeability—one test per 5,000 cubic yards of material, for a total of 20 tests. 3. Moisture Density (Standard Proctor) — one test per 5,000 cubic yards, for a total of 20 tests. 4. Visual Identification of Soils (USCS) — one test per 5,000 cubic yards and whenever material is perceived to change, assumes 25 analyses. • Two new drawings will need to be prepared and added to the existing set of closure construction drawings. These drawings include a Borrow Area Excavation and Grading Plan and Typical Cross Sections required to perform and control the grading. • Based on the grading plan, a detailed estimate will be prepared of the quantity of borrow material which can be excavated. • The contract specifications will need to be expanded to provide for excavation of borrow area soils and their use in the construction, as well as determination of material quantities and revisions to the bid quantities, bid sheets and the construction cost estimate. OVIRKA AND BARTILUCCI Jean W. Cochran, Supervisor Page Three Town of Southold November 10, 1999 Design and Testing Cost The cost for the engineering design, including preparation of a construction cost estimate, for grading of the borrow area ($17,400) and prequalification testing of borrow area soils based on 100,000 cubic yards ($17,190), is estimated to be a total of($34,590). If not undertaken now, the soils testing and cost would be incurred as part of construction and, while there is an additional cost for design of a grading plan for the borrow pit, the Town could realize a savings of $250,000 if all 100,000 cubic yards from the borrow area were used for construction of closure and the compost pad in lieu of off-site material. It should be noted that I spoke with NYSDEC (Mr. Robert Phaneuf, Albany office) to see if they would relax the soil testing requirements, since it is Town material. However, in Mr. Phaneuf s opinion, to ensure State grant monies, complete testing is required, the results of which will need to be included in the Closure Certification Report as a condition for reimbursement. If approved to perform the prequalifying testing, it is assumed that the Town will provide a backhoe and payloader to support the soil sampling. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam cc: J. Bunchuck, Solid Waste Coordinator O 1314/f FM99-41.LTR(R06) FROM : TECTONIC GEOTECH HM PHONE NO. 513 759 9523 Nov. 10 1999 02:43PM P2 RE1310NAL WHCES rEcTonric " Ms,d»,.,M ENGINEi=RING Northborough,Mleas sona9cl-7st1 CONSULTANTS P.C. ONO 513'75"500 Riden" Virginia e04a27-6at0 P.O.Elft 447,615 Route 32 Fax No.914.929-9211 com Highland Lillis.Newyork 10930 914-92a-6531 " �°° ' Dvirka& Bartilucci Consulting Engineers 330 Crossways Park Drive Woodbury, New York 11797-2015 Attention: Mr. Thomas F. Maher, P.E. November 5, 1999 RE: PN 199-667 PROPOSAL TO PROVIDE LABORATORY TESTING SERVICES ON-SITE BORROW PIT SOUTHOLD LANDFILL TOWN OF SOUTHOLD,NEW YORK Dear Mr. Maher. Per our telephone conversations with your office on October 21. and October 22, 1999, we are pleased to provide this proposal to Dvirka & Bartilucci (D&B) for laboratory testing services relative to the closure of the Southold landfill in the Town of Southold, New York. It is our understanding that our services will include sampling, delivery, and laboratory testing of inplace soil located in the open borrow pit located at the Southold landfill. UNDERSTANDING OF PROJECT Based on our conversation, the amount of.soil to be excavated is approximately 100,000 cubic yards and consists of a granular sand material. It is our understanding that you.have specified the following laboratory tests: Particle Size Analysis (ASTM D 422) • Standard Proctor Moisture-Density Relationship Determination (ASTM D 698) • Constant Head Permeability(ASTM D 2434) It is further our understanding that you require testing frequencies of one particle size analysis per 1,000 cubic yards, one moisture-density relationship per 5,000 cubic yards and one permeability test per 5,000 cubic yards. Therefore, the total number of laboratory tests for 100,000 cubic yards of soil will be approximately 100 sieve analyses, 20 moisture-density relationships, and 20 permeability tests- rive .r.F0TFrHNU:AL-STRUCTURAL ENGINEERS FROM TECTONIC GEOTECH HM PHONE NO. : 513 759 9523 Nov. 10 1999 02:43PM P3 TECTONIC MM PZ Mr. Thomas F. Mager, P.E. Page 2 November 5, 1999 Tectonic's services will include field sampling from the borrow pit and delivery of the soil samples' to the laboratory for testing. It is our understanding that the excavation equipment required for the sampling will be provided by others. We also understand the limit of the backhoe reach is about 15 feet. Based on our discussions, the amount of soil that may be representatively sampled with the above-described backhoe may be less than the 100,000 cubic yards. In this case, our services may be performed in two phases unless alternative equipment with greater sampling capability is provided. As discussed, the sampling will require excavations within the borrow pit bank and top of slope area to obtain representative soil samples for quality control'testing. For estimating purposes, we have assumed that the stockpile sampling will have a duration of two weeks at 10 hours per day(two hours of overtime/day)- 1.0 SCOPE OF SERVICES Tectonic's services will include the following: We will provide an engineering technician for the stockpile sampling and delivery to our laboratory. The duration of the field sampling is assumed to be two weeks at 10 hours per day for a total field inspection time of 100 manhours. If the stockpile sampling exceeds the two week duration, we will not perform additional work until authorized. a The laboratory testing performed will include 100 particle size analyses (ASTM D 422), 20 moisture-density relations (ASTM D 698) and 20 permeability tests (ASTM D 2434). • Laboratory report of test results. As requested, no engineering analysis or report is included in our scope of services. If engineering services are requested to evaluate the soil samples foe regulatory compliance or technical applications,we can provide such services for an additional fee. • We will provide a Sample Location Pian indicating the approximate sample locations within the stockpiles. As discussed, base map(s) on AutoCad Version 14 of the borrow pit, indicating the topography and approximate property lines, will be provided by your office for our use in selection of the sampling locations and preparation of the Sample Location Plan. FROM TECTONIC GEOTECH HM PHONE NO. : 513 759 9523 Nov. 10 1999 02:44PM P4 TECTONICCROGA Mw Marc Mr. Thomas F. Maher, P.E. Page 3 November 5, 1999 2.0 FEES The total pot-to-exceed fee for field sampling and laboratory testing based on the above assumptions and unit rates provided below is estimated to be $17,190.00. A breakdown of our not-to-exceed fee is as follows: 2.1 Field Sampling and Delivery Services (Assumes 2 week duration) Engineering Technician 80 hours @ $32.00/hr. $2,560.00 20 hours @ $48.00/hr. (overtime rate) $ 960.00 Expenses (tolls, mileage or lodging,film, etc.) S 1.300.00 Subtotal $ 4,820.00 2.2 Laboratory Testing Sieve Analysis (ASTM D 422) 100 tests @ $47.00/test $ 4,700.00 Permeability Tests (ATM D 698) 20 tests a@ $165.00/test $ 3,300.00 Standard Proctor(ASTM D 2434)20 tests @ $90.00/test $ 1.800.00 Subtotal $ 9,800.00 2.3 Project Coordination, Test Result Report Preparation, and Location Plan Preparation Principal Engineer 2 hours @ $115.00/hr. $ 230.00 Senior Engineer 20 hours @ $90.00/hr. $ 1,800.00 Drafting 12 hours @ $45.00/hr. S 540.00 Subtotal $ 2,570.00 TOTAL NOT-TO-EXCEED FEE $170190.00 We estimate that upon receiving all samples from the borrow pit at the laboratory, the test results can be submitted within 3 weeks of the completion of the field services. This is an estimated total duration of 5 weeks for field sampling services and laboratory testing. Tectonic's inspection and laboratory testing services are provided in accordance with all applicable ASTM and AASHTO guidelines in accordance with the requirements of ASTM E329, Standards and Recommended Practices of Inspection and Testing Agencies. FROM TECTONIC GEOTECH HM PHONE NO. : 513 759 9523 Nov. 10 1999 02:44PM P5 • + TECTONIC „�,� Mr. Thomas F. Maher, P.E. Page 4 November 5. 1999 Please return a signed copy of this Agreement and the attached Rate Schedule, which includes the project terms and conditions, indicating your acceptance of our proposal. Upon your Notice to Proceed,we will initiate these services. Please call me if you have any questions regarding our proposal. TECTONIC ENGINEERING CONSULTANTS P.C. Peter T. Sutherland, P.E.. C.P.G. Senior Geotechnical Engineer 11PWPN199.667.doc Attachments: Construction Rate Schedule with Project Terms and Conditions Acoeptance (Signature): Typed/Printed Name: Title(in print): Company(in print): Date: Mirka and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 • Fax:516-3649045 e-mail: db-eng0woridnet.att.net November 8, 1999 Jean W. Cochran, Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Landfill Closure and Yard Waste Compost Pad D&B No. 1314-F2F Dear Supervisor Cochran: Following the Town Board's decision to utilize the western portion of the landfill for composting yard waste, we have evaluated a number of concepts with regard to construction of a compost pad over the geomembrane liner as part of closure design. The following provides our recommendations regarding the size and design of the compost pad, and a detailed estimate for the cost of construction. It should be noted that the design incorporates comments provided by NYSDEC in recent discussions regarding construction of the compost pad and, therefore, should be readily approved by NYSDEC. Size Based on evaluation of available information and discussions with Mr. James Bunchuck, the compost area will consist of a 5-acre pad. This size includes 2.5 acres for placement of Ag Bags to accommodate the generation of compost by the Town, a 1-acre screening and drop off area, and a 1.5-acre area for processed material storage, overflow and expansion. The location and area for the compost pad is provided in the enclosed drawing. Design The design of the compost pad would include the following: • The subgrade design for the western portion of the site will be revised to accommodate the compost pad. The NYSDEC required minimum set-back of 200 feet from the nearest residence, and enlarging the swales that will be necessary to A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. s 0 . OVIRKA ANO BAATILUCCI Jean W. Cochran, Supervisor Page 2 Town of Southold November 8, 1999 handle the increased amounts of runoff generated by the compost pad will require that the pad be placed in a somewhat central location in the western portion of the landfill. Although there was some discussion by the Town Board regarding placement of a pad over the entire western portion of the landfill, this does not appear feasible due to the relatively recent filling of the northwest area of the landfill with yard waste, and the likelihood of significant settlement in that area as indicated by the settlement analysis provided in the Closure Plan. It is recommended at this time that the pad be limited to the southwestern and central areas as shown in the attached drawing. • In order to facilitate proper gas venting, the addition of more passive gas vents, supplemented by gas venting trenches and piping to be constructed within the 12-inch gas venting layer, will be required. One trench and at least two vents will be constructed along the center spine of the compost pad. Additional piping, trenches and vents also will be placed around the perimeter of the pad. In the unlikely event that landfill gas generation were to exceed expected low levels, the gas could be evacuated and controlled in the future through the addition of a small blower station. • There would be no change in the geosynthetic cap layer or, in general, to the 12-inch gas venting layer as now planned. • A layer of geocomposite drainage material will be placed immediately above the cap to facilitate drainage of water beneath the compost pad. • A 24-inch barrier protection layer (BPL) will be placed above the geocomposite to provide the stability and protection needed for heavy equipment to operate on the compost pad above the geomembrane. This represents an additional 12 inches of BPL over that currently planned for this area of the landfill. • A synthetic geogrid will be installed between the BPL layer and the compost pad. Geogrids have been used successfully in numerous other landfill applications to limit the thickness of pavement and subgrade systems by providing reinforcement and stability to mitigate the effects of differential settlement. The geogrid will also serve as a warning barrier to indicate that the compost pad has been penetrated and that the pad will need to be repaired to prevent damage to the BPL and geomembrane. • The pad will consist of 12 inches of recycled concrete aggregate (RCA) with a stone dust to provide a smooth surface course rather than the previously discussed asphalt pavement. The advantages of RCA are that it is less costly to construct, can be easily maintained and repaired by Town forces, and represents a recycled product. Although the planned area for the pad is in the oldest portion of the landfill and has been used by heavy equipment for stockpiling and processing of materials, it is likely OVIAKA AND BARTILUCCI Jean W. Cochran, Supervisor Page 3 Town of Southold November 8, 1999 that there still will be some differential settlement over the large 5-acre area which will cause cracking of RCA or asphalt; however, the RCA will be easier and less costly to maintain. • The compost pad surface will be sloped at 4% to facilitate positive drainage. This slope should not be a problem for composting operations. • In order to collect, transport and recharge the increased volume of storm water runoff from the compost pad, the swales, Recharge Basin No. 1 and other drainage system components will need to be enlarged and redesigned. A one- to two-day boring program will be necessary to determine the depth of waste in the area of Recharge Basin No. 1 which will need to be excavated to increase the capacity of this basin. We also anticipate the need to add a settling pond to replace the currently designed stilling basin in order to facilitate the removal of compost and sediment being transported via storm water prior to discharge into the recharge basin. Additional drainage analysis will be required to resize the recharge basin. • All but eight of the existing 26 closure design drawings will require some revisions. Those drawings of the western side of the landfill will require significant changes. In addition, three new drawings will be needed to provide the plan, details and cross sections to construct the compost pad. • The contract specifications will need to be expanded to add sections for construction of the compost pad, and the bid quantities and construction cost estimate will need to be revised. Construction Cost The cost for construction of the compost pad as described above is estimated to be $1.4 million. This is based on the increased material estimates provided below (total of $1,530,000), less $150,000 due to elimination of topsoil, seeding and erosion control blanket in the area of the compost pad. (The total avoided closure cost below the area of the pad, including the BPL, is $250,000.) Based on discussions with NYSDEC, the eligible cost for reimbursement under the Municipal Waste Reduction and Recycling Program would include the currently planned 12 inches of BPL for a total compost pad construction cost of$1.5 million, of which 50% is reimbursable to the Town. Therefore, the cost of construction to the Town is $750,000. OVIRKA AND BARTILUCCI Jean W. Cochran, Supervisor Page 4 Town of Southold November 8, 1999 Barrier protection layer(additional 12 inches) $100,000 Geogrid 150,000 Recycled concrete aggregate 600,000 Stone fill for larger swales 225,000 Stone and piping for gas vent trenches 100,000 Passive gas vents (additional 7 vents with concrete rings for protection) 20,000 Geocomposite drainage layer 130,000 Waste excavation(for construction of larger swales and recharge basin) 175,000 Liner(over waste in area of enlarged recharge basin) 30,000 Total $1,530',000 Design Cost The additional cost for conceptual design of the compost pad, drainage analysis, preparation of additional specifications and drawings, revisions to 20 of the 26 existing drawings and preparation of a detailed construction cost estimate, as well as two days of drilling to determine the depth of waste and extent of excavation required to enlarge Recharge Basin No. 1, is estimated to be $76,000, of which 50% is reimbursable under the State grant program. Therefore, the total estimated cost to the Town for design and construction of the compost pad is $788,000. It should be noted that as described in this letter, the conceptual design and preliminary cost estimate has been completed at a cost of$8,800. If you have any questions with regard to this letter or require additional information, please do not hesitate to call me. Also, if you would like to present this information to the Town Board, I am available to do so. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam,cmc,ld Attachment cc: J. Bunchuck 01314nTM 101491TR(R07) AGREEMENT BETWEEN DVIRKA AND BARTILUCCI CONSULTING ENGINEERS (A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C.) AND TOWN OF SOUTHOLD,NEW YORK THIS AGREEMENT, made this 2nd day of March , 1999, by and among DVIRKA AND BARTILUCCI CONSULTING ENGINEERS, A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C., having its principal place of business at 330 Crossways Park Drive, Woodbury, New York 11797, hereinafter called the "ENGINEER" and TOWN OF SOUTHOLD, having its principal place of business at 53095 Main Road, Southold, New York 11971, hereinafter called the "OWNER." WITNESSETH: WHEREAS, the OWNER has legal responsibility to comply with various federal and state environmental statutes and regulations; and WHEREAS, the OWNER desires to employ the ENGINEER to render professional engineering services related to its compliance with certain environmental statutes and regulations and related work for its facility; and WHEREAS, the ENGINEER has the expertise and has a thorough knowledge of the performance of such professional engineering services and is qualified to render such professional services; and 01314rr0506801(R05) 1 ti Y • w WHEREAS, the ENGINEER is willing to provide these services for the consideration and upon the terms hereinafter stated. NOW, THEREFORE, in consideration of these premises and of the mutual covenants herein set forth, the parties hereto agree as follows: SECTION I BASIC SERVICES OF THE ENGINEER 1.1 The services to be performed under THIS AGREEMENT are to provide engineering design and construction observation services required to implement closure of the Southold Landfill in accordance with the New York State Department of Environmental Conservation (NYSDEC) Part 360 regulations and any and all additional pertinent regulations and/or laws. These services include the following: • Preparation of a Final Closure Plan/Engineering Design Report; • Preparation of design plans and specifications, contract document and detailed construction cost estimate; • Provision of assistance to the Town, including implementation of the State's Minority and Women's Business Enterprise (M/WBE) requirements, during the bidding and construction contractor selection process; • Provision of full-time construction observation and construction quality assurance observation and monitoring, including materials testing, assuming a 9-month construction period; • Preparation of a Construction Certification Report documenting construction procedures and testing results; • Preparation of a Post-Closure Monitoring and Maintenance Manual; and • Attendance at meetings with the Town,NYSDEC and the construction contractor. 01314rf0506801(RO5) 2 A 1.2 The scope and budget for specific services to be provided to the OWNER by the ENGINEER are fully described in the Schedule(s) attached to and made part of THIS AGREEMENT. SECTION II TIME SCHEDULE 2.1 The ENGINEER shall commence the performance of the services as described in Section 1 of THIS AGREEMENT upon receipt of written authorization from the OWNER. 2.2 The ENGINEER recognizes that the services under THIS AGREEMENT are to be performed in character, sequence and timing so that they will be coordinated with the requirements of the OWNER. The specific schedule for each assignment made under this contract, shall be stipulated in the scope of work and cost estimate for each assignment attached to this contract as described in Section 1. SECTION III AMOUNT AND METHOD OF PAYMENT 3.1 For services described under Section 1, Basic Services, payment shall be in accordance with the method specified in Section 3.3 and the dollar amount identified as part of each Scope of Work specified in Section 1 attached to THIS AGREEMENT. 3.2 It is expressly understood and agreed by both parties that the ENGINEER will be paid by the OWNER for the services performed WITHIN THIRTY (30) DAYS of receipt of any invoice for services rendered. 3.3 Amount invoiced and payment shall be based on the actual work completed in accordance with the ENGINEEWs rate schedule as certified by the ENGINEER. Reasonable expenses incurred by the ENGINEER in the performance of THIS AGREEMENT, including 01314rr0506801(R05) 3 r but not limited to; airfare, train fare, ground transportation, mileage, per diem, lodging, reproduction, the expense of additional insurance requested by the OWNER and not ordinarily carried by the ENGINEER, etc., shall be reimbursed at 100%. The cost of subconsultant services, outside reproduction, and materials and supplies shall be reimbursed at 100%. SECTION IV INSURANCE The ENGINEER specifically agrees that its subcontractors, agents or employees shall possess the experience and knowledge necessary to qualify them individually for the particular duties they perform. NOW,THEREFORE,the parties further hereto agree as follows: 4.1 The ENGINEER shall secure and maintain such insurance as will protect the ENGINEER from claims under the Workers' Compensation Act and from claims for bodily injury, death or property damage which may arise from the performance of services under THIS AGREEMENT to the extent such insurance is reasonably available in the amounts and terms set forth below: Commercial General Liability on a"per project basis" • $2,000,000 General Aggregate • $2,000,000 Products and Completed Operations Aggregate • $1,000,000 Personal and Advertising Liability $1,000,000 Each Occurrence $300,000 Fire Legal Liability $10,000 Medical Payments • $1,000,000 Automobile Liability for any vehicles including hired and nonowned autos • $5,000,000 Umbrella policy over the above Commercial General Liability and the Auto Liability • Mandatory New York State Workers' Compensation and New York State Disability as required by law. 0 1314/r0506801(R06) 4 r • $5,000,000 Professional Liability, including coverage for Environmental Impairment Liability • $1,000,000 Owners Contractors Protective Liability in the name of "The Town of Southold." 4.2 Prior to any nonrenewal, cancellation of insurance policies or material change in coverage, ENGINEER must give OWNER at least THIRTY (30) DAYS advance written notice. 4.3 ENGINEER shall procure and maintain insurance as required by and set forth in THIS AGREEMENT. Notwithstanding any other provision of THIS AGREEMENT, and to the fullest extent permitted by law, the total liability, in the aggregate, of ENGINEER and ENGINEER's officers, directors, partners, employees, agents and ENGINEER's consultants, and any of them, to OWNER and anyone claiming by, through or under OWNER for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the project or THIS AGREEMENT from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability or breach of contract or warranty express or implied of ENGINEER or ENGINEER's officers, directors, partners, employees, agents or ENGINEER's consultants or any of them (hereafter "OWNER's Claims"), shall not exceed the total insurance proceeds paid on behalf of or to ENGINEER and ENGINEER's insurers in settlement or satisfaction of OWNER's Claims under the terms and conditions of ENGINEER's insurance policies applicable thereto (excluding fees, costs and expenses of investigation, claims adjustment, defense and appeal). If no such insurance coverage is provided with respect to OWNER's Claims, then the total liability, in the aggregate, of ENGINEER and ENGINEER's officers, directors, partners, employees, agents and ENGINEER's consultants and any of them to OWNER and anyone claiming by, through or under OWNER for any and all such uninsured OWNER's Claims shall not exceed the total compensation received by ENGINEER under THIS AGREEMENT. 01314rr0506801(R06) 5 4.4 For any damage caused willfully or by gross negligence or illegal acts, the ENGINEER's liability, including that of the employees, agents and subcontractors to the OWNER, shall not be limited hereby. 4.5 OWNER and ENGINEER waive all rights against each other and their respective officers, directors, employees and agents for all loses and damages caused by, arising out of or resulting from any of the perils covered by insurance including property insurance applicable to the Project; and, in addition, waive all such rights against subconsultants and all other persons or entities to be listed as insureds or additional insureds under such policies for losses and damages so caused. None of the above waivers shall extend to the rights that any party making such waiver may have to the proceeds of insurance held by OWNER as trustee or otherwise payable under any policy so issued. SECTION V INDEMNIFICATION 5.1 If any claim is brought against the ENGINEER by any third party including, without limitation, any insurer asserting subrogation rights of the OWNER, relating to services under THIS AGREEMENT, the OWNER shall indemnify ENGINEER, for all damages resulting from a verdict or judgment, unless it is proven that the ENGINEER was guilty of negligence, illegal acts,willful misconduct or gross negligence in connection with its services. 5.2 If any claim is brought against the ENGINEER as described in Paragraph 5.1, the OWNER shall either defend the ENGINEER with respect to such claim, or else indemnify the ENGINEER with respect to all costs incurred by the ENGINEER in defending against such claim. 01314rrO506801(R06) 6 SECTION VI DISPUTE RESOLUTION 6.1 THIS AGREEMENT shall be governed by, and interpreted under, the laws of the State of New York. 6.2 The parties shall negotiate in good faith to resolve any disputes that arise our of THIS AGREEMENT. 6.3 As a condition precedent to the commencement of any action or proceeding arising out of THIS AGREEMENT, OWNER shall first offer in writing to arbitrate or mediate. If ENGINEER agrees to arbitrate or mediate, the parties shall jointly determine the procedure for conducting the arbitration or mediation and proceed therewith in good faith. A senior level officer with authority to resolve the dispute and significant responsibility for the project shall attend each mediation session. 6.4 If the dispute is not resolved by mediation or arbitration, or if mediation or arbitration is not selected, then any action or proceeding shall be commenced within one year from the date on which: (1) mediation or arbitration was offered and not selected; (2) mediation concluded; or(3)the dispute arose, whichever is later. SECTION VII MISCELLANEOUS 7.1 The services, data and opinions provided by ENGINEER are for the sole use of OWNER in connection with the instant project, are not to be distributed to third parties without the written consent of ENGINEER, and may not be relied upon indefinitely. Unless stated herein to the contrary,the OWNER shall be solely responsible for providing any notices or disclosures to the public agencies or to the public required by law. 01314lr0506801(R06) 7 r r Certifications provided by ENGINEER are expressions of professional opinion and shall not constitute a warranty or guaranty. IN WITNESS WHEREOF, the ENGINEER and the OWNER, acting herein by their duly authorized representatives, have hereunto set their hands this day and year first above written. DVIRKA AND BARTILUCCI CONSULTING ENGINEERS (A DIVISION OF WILLIAM F. COSULICH ASSOCIATES, P.C.) Attest: 2By: Thomas F. Maher Date: /°2��` Title: Vice President -T Attest: .� By: o c Jean W. Cochran Date: A73 Title: Supervisor 0 l 314frO506801(R06) 8 SOUTHOLD LANDFILL CLOSURE ENGINEERING DESIGN AND CONSTRUCTION OBSERVATION SERVICES SCOPE OF WORK The following scope of work is to provide engineering design and construction observation services required to implement closure of the Southold Landfill in accordance with the New York State Department of Environmental Conservation (NYSDEC) Part 360 regulations. This scope of work also includes assistance to the Town of Southold during bidding of construction, bid evaluation and contractor selection, as well as certification of construction. To more specifically define the scope of services, the work is divided into five tasks as described below. Task 1 - Closure Plan A Closure Plan will be prepared to address the capping/closure and long-term monitoring and maintenance of the Southold Landfill. The Closure Plan will address the requirements of a Final Closure Plan as defined by 6 NYCRR Part 360, effective December 31, 1988. The Closure Plan will: • Meet the requirements of paragraphs 360-2.15(b)(1) and (2), and subdivisions (d) through 0), including provision of a site plan, final cover system components, gas control system and vector control; • Meet the requirements of paragraph 360-2.15(k) and include the post-closure monitoring and maintenance operations manual prepared in accordance with 360- 2.15(k)(7); • Provide the landfill area to be covered; • Provide an estimate of wastes in the landfill; • Provide a closure construction schedule; and 01314/r0407801(R08) 1 Provide closure and post-closure monitoring and maintenance cost estimates. The final cover will consist of a layered system meeting the following requirements: •. Fill material to achieve the subgrade contours as provided in the revised preliminary grading plan. Alternative materials other than virgin soil will be considered for fill material; •. The bottom layer of a final cover system will consist of 6 inches minimum of a subgrade material beneath the geomembrane liner; •. The gas venting system will comprise four vents per acre consistent with the approved variance from the requirements of subdivision 360-2.13(p); •. The subgrade layer will be overlain by a geomembrane liner meeting the requirements of subdivision 360-2.13(s); •. The geomembrane liner will be overlain by a 12-inch drainage/barrier protection layer consistent with the approved variance from the requirements of 360-2.13(r)(2)(iii); and •. The barrier protection layer will be overlain by a topsoil layer or equivalent growth medium meeting the requirements of 360-2.13(t). The topsoil layer will be vegetated to control surface erosion. The Closure Plan will provide a description of the current perimeter landfill gas control/passive venting system and modifications will be made to ensure conformance with the Part 360 requirements, if necessary. The existing landfill gas control system will be utilized to the fullest extent practical. The Closure Plan will include a site plan which shows the property lines, proposed subgrade and final contours, storm water drainage system, roads, structures and landfill gas control system. The site plan will be prepared using October 1995 topographic data. During preparation of the Closure Plan, an updated topographic map will be developed for preparation of the design drawings. Supplemental drawings will provide various aspects and details of the 0 1314rr0407801(R08) 2 r proposed closure system, such as the capping system, landfill gas vents, landfill gas monitoring wells, roads and drainage systems. The Closure Plan will include calculations to document the global, seismic and veneer stability of the landfill and the proposed capping system, and projected quantities of surface runoff using the Hydrocad Model, and the hydraulic efficiency of the capping system using the Hydrologic Evaluation of Landfill Performance (HELP) Model. Storm water management facilities will be designed for the peak discharge associated with a 25-year storm with a 24-hour duration in conformance with the requirements of 6 NYCRR Part 360. The Closure Plan also will serve as an engineering report which will provide and document the design parameters and calculations for closure of the Southold Landfill. The report will include a narrative describing design criteria, parameters and assumptions. It will cover, as necessary, topics such as water balance, drainage, erosion control, stability, gas management, selection of construction materials and summary of design. Two (2) meetings will be held, one (1) with the Town of Southold and one (1) with NYSDEC, to review comments on the Closure Plan. Task 2 - Preparation of Closure Plans and Specifications This task will comprise the preparation of design drawings, technical specifications and contract documents. The design drawings and specifications will address the subgrade and final contour grades, storm water management, landfill cover and construction/protection of groundwater and gas monitoring wells, and landfill gas control system. A Quality Assurance/Quality Control Plan for construction of the cover will also be provided as part of the specifications. 01314rrO407801(RO8) 3 Design Drawings Drawings will be prepared utilizing Computer Aided Drafting and Design (CADD) and submitted to the Town of Southold for review in three stages: preliminary at approximately 50 percent completion, draft final at 95 percent completion and final at 100 percent completion. The drawings will be prepared at a scale of 1 inch equals 40 feet or other appropriate scale which will provide for a clear depiction of the work. Four (4) meetings will be held, two (2) with the Town of Southold and two (2) with NYSDEC, to review comments on the 50% and 95% completion drawings. Drawings will include subgrade and final grading plans delineating areas of excavation and backfilling, landfill cover details (including drainage controls, cap design, final vegetation and gas controls), and site control details (monitoring locations, fencing and gates). In preparation of the drawings (and specifications), it is assumed that material for contour grading, barrier protection and vegetation cover layer will be obtained from both on-site and off-site sources. Drainage details, including storm water diversion and recharge, will be provided as part of the drawings. It is assumed that most of the storm water runoff will be diverted to a new recharge basin in the southwest corner of the landfill property. Some storm water will need to be diverted to the existing storm water basin in the southeastern portion of the landfill property and a new basin in the northeastern,portion of the property (borrow area), as well as possibly to a new basin in the northwestern corner of the property. The content and format of the final set of drawings will be suitable for solicitation of competitive construction bids. Two (2) sets of drawings will be provided to the Town of Southold at the 50 percent and 95 percent completion points for review and comment. A copy of each submission will also be forwarded to the NYSDEC. At the 100 percent completion point, ten(10) sets of drawings and specifications will be provided. Additional copies will be provided at the cost of reproduction. 01314rrO4O7801(RO8) 4 S-pecifications Detailed specifications will be prepared and submitted for review in three stages: preliminary at approximately 50 percent completion, draft final at 95 percent completion and final at 100 percent completion in the same quantities as the drawings. Specifications will contain general conditions typically used by the Town of Southold. These include the following: Advertisement, Information for Bidders, General and Supplemental Conditions, Form of Agreement, Bid Bond, Performance Bond, Labor and Material Bond, Growth and Life Bond Agreement, Bid Form, Special Conditions, State Wage Rates and other requirements. Additionally, detailed technical specifications will be prepared covering the material and construction requirements for all aggregate and geosynthetic materials and appurtenances to be used as part of closure construction. These include the geotextile, geomembranes and other geosynthetics, aggregate material (contour grading material, protection layer, vegetative layer, etc.) and piping. Particular attention will be paid to the control of odors which may emanate from the landfill as part of the construction activity and also for the potential release of dust and other nuisances. To ensure that these materials meet the contract specifications, certification requirements regarding the preconstruction approval and during construction testing, including procedures and frequency, will be outlined in the appropriate sections and will reflect the Construction Quality Assurance and Quality Control (CQA/CQC) Plan as required by Part 360-2.8 and 360-2.13. The purpose of including these sections of the specifications will be to clearly specify the tests to be performed to satisfy CQA/CQC and identify responsibility for the tests. The contract specifications also will include a section concerning the construction contractor's worker health and safety obligations. 01314/C0407801(R08) 5 A CQA/CQC summary section will set out the requirements for the construction contractor and will outline the responsibility for performing material tests and inspections throughout the construction process. Contract Document This task will involve the preparation of the contract document, including a bid schedule, and final drawings and specifications, suitable for bidding for construction of the landfill cover and related construction activities in accordance with Article 103 Public Bidding Procurement procedures. This will entail the addition of the Town of Southold contract and general conditions, including insurance and bonding requirements, to the technical sections already described. The task will include provision of assistance to the Town in implementation of the State's Minority and Women's Business Enterprise (M/WBE) requirements. These contract documents will be submitted to the Town for review and approval prior to advertisement. Construction Cost Estimate A detailed construction cost estimate for implementation of closure construction will be prepared. This cost estimate will be prepared on the bid schedule form developed as part of the contract document. Cost estimates will be developed as a result of information obtained from contractors, and equipment and material suppliers. Estimates from local contractors and suppliers will be.obtained, if possible. Assistance in Construction Contractor Bidding and Selection Assistance will be provided to the Town of Southold in the procurement and selection of a construction contractor and contract award to implement the contract document. As part of this task, the following will be undertaken as part of contractor procurement: attendance at a prebid conference; preparation of responses to questions from bidders, including addenda to the contract documents; review, tabulation and evaluation of construction bids; assistance in selection of the 0 1314rr0407801(R08) 6 construction contractor; preparation of conformed documents; and securing signed contracts. In addition to the prebid conference, one meeting will be held with the Town of Southold for review of bids and contractor selection. Task 3 - Construction Observation Under this task, full-time on-site observation services will be provided during construction of the cover and related closure construction activities, along with office staff time for the review and acceptance of test result data. Staff time also will be provided for normal construction administration, including preparation/review of record drawings, shop drawings, materials review, change orders, contractor invoice review and final certification. Reasonably anticipated time also will be included for review of requests for change orders by the contractor. In addition to full-time resident engineering observation services and office support to oversee general aspects of construction, construction quality assurance (CQA) services will be provided to inventory and test the soil and geosynthetic components of the cover system. These CQA services will include the following: • visual observation of geosynthetic materials upon delivery to the site for uniformity, imperfections, tears, punctures,blisters and other damage; • observation of the contractor's seaming and testing of the cover system for unbonded areas; • observation of all nondestructive liner testing by the contractor; • independently test samples of the liner and seams; and • performance of soil density, moisture, particle-size and permeability tests. It should be noted that the time for completion of closure construction and, therefore, time for oversight, is based on an estimated time for construction of nine (9) months. Until the 01314/T0407801(R08) 7 closure design is finalized in the engineering design report, a more accurate estimate cannot be made at this time. During construction activities, a detailed written daily record will be maintained of the progress of construction. The record will include work completed, a record of labor, material and equipment employed, unusual circumstances encountered and any deviations from the work as specified in the contract documents. Task 4 - Construction Certification Report A Construction Certification Report will be prepared and submitted to the Town of Southold and NYSDEC which certifies that all construction was performed in accordance with the contract document. Eight copies of the certification report will be prepared for distribution. The certificatation report also will provide the results of the CQA activities and will include the following: • a description of the project, its implementation and the parties involved; • meeting minutes for monthly progress meetings; • shop drawing logs; • representative construction photographs depicting the major project features; • daily field observation logs; • documentation of all manufacturer's test results and submittals from the contractor; • documentation of all laboratory and field testing conducted on all materials; • documentation of all final test results, with a detailed description of the methods and procedures used to correct improperly installed or defective material; • descriptions of all retesting performed; and 01314rrO407801(RO8) 8 • as-built drawings noting the location and identification of all geosynthetic panels, drainage structures and pipes with any deviation from the approved engineering plans. A post-construction meeting will be conducted with representatives of the Town of Southold, NYSDEC and the construction contractor prior to the termination of the Maintenance Bond in order to examine the work and identify any items or deficiencies which must be corrected. Task 5 - Post-Closure Monitoring and Maintenance Manual A Post-Closure Monitoring and Maintenance Manual will be prepared in conformance with Part 360-2.15(i)(7). This document will provide the information needed to monitor and maintain the facility for the 30-year post-closure period. Components of this manual will include: • description of type, location, sampling procedures, frequency, and sample analytical QA/QC methodology and analytical testing, as well as record keeping and reporting requirements for all environmental monitoring activities; • description of all environmental control systems including: — process control monitoring types, locations, record keeping and reporting requirements; and — environmental control maintenance requirements, such as landfill gas control, including description,type, frequency and record keeping; • description of types, location and frequency of all other facility maintenance activities including: — maintaining the integrity and effectiveness of the final cover, including making repairs to the cover as necessary to correct the effects of settlement, subsidence and erosion, maintaining the appropriate vegetative cover, and preventing run-on and run-off from eroding or otherwise damaging the final cover; — maintaining and operating the gas control and monitoring system; and — record keeping and reporting requirements; 0 1314/C0407801(R08) 9 . • description of resource requirements including: — minimum personnel qualifications and numbers; and — minimum equipment needs. • a Contingency Plan which will include: — responses to problems that have a reasonable likelihood of occurrence including, but not limited to, major erosion problems, significant differential settlement and fire; — action levels above which identified environmental monitoring, environmental control or maintenance problems require prompt action by the Town of Southold and notification to NYSDEC; and — a summary of any corrective measures that may be required in accordance with section 360-2.20; • name, address and telephone number of the person or office to contact regarding post- closure monitoring and maintenance, and corrective measure concerns during the post-closure period(to be provided by the Town); and • a description of the planned uses of the property during the post-closure period (to be provided by the Town of Southold). 01314rr0407801(R08) 10 Budget Southold Landfill Closure Design and Construction Observation Rates As Of Task 1 Task 2 Task 3 Tssk 4 Task 5 TOTAL July 1 July 1 July 1 final Clown Plans and Construction Construction Post Closure Monitoring ALL I 1b7 I 1 Plan Hlealbns Observation Certi/icallon Re rt and MalMenanos Plan TASKS Maher $50.00 $52.00 $54.00 16 5800.00 16 $832.00 40 $2,160.00 4 $216.00 8 $432.00 84 $4,440.00 Director _ Bums $50.00 $5200 $54.00 40 52,000.00 56 $2,912.00 24 $1,296.00 8 $432.00 0 $0.00 128 $6,640.00 1 Engineer _ Rely $36.00 $36.00 $39.00 80 $2,880.00 200 $7,600.00 320 $12,480.00 24 $936.00 24 $936.00 648 $24,832.00 for Engineer obert Tschismber $34.00 535.00 $37.00 120 $4,080.00 160 $5,600.00 0 $0.00 0 $0.00 0 $0.00 280 $9,680.00 lor Engineer _ Haynie $24.00 $25.00 $26.00 40 $960.00 200 $5,000.00 0 $0.00 0 $0.00 120 $3,120.00 360 $9,080.00 Clement $16.00 $18.00 $20.00 200 $3,200.00 240 $4,320.00 0 $0.00 64 $1,280.00 0 $0.00 504 $8,800.00 1Nachsmuth $34.00 $35.00 $37.00 0 $0.00 0 $0.00 1560 $57,720.00 0 $0.00 0 $0.00 1560 $57,720.00 Engineer _ Sshested $26.00 $27.00 $28.00 40 $1,040.00 40 $1,080.00 0 $0.00 0 $0.00 0 $0.00 80 $2,120.00 Hoek $21.00 $22.00 $23.00 240 $5,040.00 560 $12,320.00 0 50.00 0 $0.00 40 $920.00 840 $18,280.00 b Avsnzinl $20.00 $21.00 $2200 16 $320.00 16 $336.00 0 $0.00 24 $528.00 0 $0.00 56 $1,184.00 Technician Manz $15.00 $16.00 $17.00 80 $1,200.00 80 $1,280.00 40 $680.00 8 $136.00, 24 $408.00 232 $3,704.00 Processor Subtotal Direct 872 $21 620.00 1668 $11 290.00 1064 $74,336.00 132 83,52111.00 216 $6.111116.00 4772 $146,480.00 Inst Cod and PMM 1.68 612.00 $76,361.00 $137,621.00 $61826:10 $10,759.60 $270,966.110 AL M 1$$200 1686 117 641.00 1964 4211,057.00 132 $10,054.90 216 $16.5715-60 4772 17 4111.00 RACTORS Tectonic Engineering Consultant $5700.00 $0.00 $154500.00 $6,000.00 $0.00 $166,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL SUBCONTRACTORS $6.700.00 $0.00 $164.500.00 $6.000.00 $0.00 $166.200.00 E EE $200.00 $200.00 $5000.00 $100.00 $$00.00 $5.600.00 Mail $200.00 $400.00 $100.00 $200.00 $200.00 $1400.00 Reproduction $400.00 $2,000.00 $200.00 $400.00 $200.00 $3,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENSES 1111111410.00 t2,600.00 sssw.004700.00 $5W.00 $10,200-00 00 120 241.00 $37196760 $16.764.00, 03 866.00 PT1314B.WK4/kb 05/05/98 � s Budget Southold Landfill Closure Design and Construction Observation 1997 1997 1997 FY 1997 FY 1997 FY 1997 FY 1997 1997 FY Rahe As Of Tank 1A Task 10 Task 1C Task 1D Task 1E Task IF Task 7G Task 1H Total 1 July 1 July 1 July 1 =Ing Hydraulic Slope Stormwater Landfill Gas Closure Report Meetings with . KAME17ITLE 1111111117 1tM 1999 Plan Evaluation3tabliltv Mansoement Manac emend Details Preowation 7TOwnd HYSDEC ourl fitThormse Maher $50.00 $52.00 554.00 4 $200.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 4 $200.00 $400.00 16 $600.00 P DirectorRobert Sums $60.00 $52.00 $54.00 4 $200.004 $200.00 0 $0.00 4 $200.00 4 $200.00 0 $0.00 8 $400.00 $800.00 40 $2,000.00 Principal Engineer Edward Reilly 536.00 $38.00 $39.00 16 $576.00 8 $288.00 0 $0.00 ----0 $0.00 8 5288.00 16 $576.00 16 $576.00 16 $576.00 60 $2,880.00 Senior E krosr RobertTsehlember $34.00 $35.00 $37.00 40 $1,360.00 0 50.00 16 $544.00 40 $1,360.00 0 $0.00 8 $272.00 16 $544.00 0 $0.00 120 $4,080.00 Senior Engineer _- Robert Haynie $14.00 $25.00 $26.00 t6 $364.00 24 $576.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 50.00 0 $0.00 40 5960.00 Engkow rkwpt rCwwd $16.00 $18.00 $20.00 0 $0.00 0 $0.00 0 50.00 0 $0.00 40 $640.00 40 $640.00 120 51,920.00 0 50.00 200 53,200.ON 111111� Charles Wac iwnuM $34.00 $35.00 $37.00 0 $0.00 0 $0.00 0 $0.00 --- 0 50.00 0-S-O00---0 -$0.00 0 $0.00 0 $0.00 0 $0.06 w Resident Enginaer Seheebd $26.00 $27.00 528.00 16 $416.00 0 $0.00 0 $0.00 8 $208.00 0 $0.00 16 $416.00 0 50.00 0 $0.00 40 $1,040.00 Georgia Hoek $21.00 $22.00 $23.00 160 $3,360.00 0 $0.00 0 50.00 0 $0.00 8 $168.00 64 $1,344.00 8 $168.00 0 $0.00 240 $5,040.00 DmfW _ RichardAermllN $10.00 $21.00 $22.00 0 50.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 16 $320.00 0 $0.00 16 $320.00 E Technician Manz $15.00 $16.00 $17.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 80 $1,200.00 0 $0.00 80 $1,200.00 Pioeessor Subtotal~8111111M 266 ft4W00 36 $101111C11D 16 5641.00 tit $1760.00 60 $1290.00 144 5.1246.00 tat $6.3211.00 40 $177!00 972 $21620.00 ndbsetCost WWPMM 186 $12,017.00 $11,1111111111.40 37,00040 $5,270.90 $2,597.00 $6,00990 $9,11tia.110 $1286.00 $39,012.00 TOTALLABOR 259 $1%51&00 90 A032,40 19 1690.10 62 019.90 00 A693,90 7M $26990 20 1%1".00 $72 1112.00 51.111111CCINTRACT01111is Tectonic Engineering Consultants $0.00 $0.00 $5 700.00 50.00 $0.00 $0.00 $0.00 $0.00 S5,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 - $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BTOTAL SUBCONTRACTORS KOO Koo $15J00,00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,700.00 EAPENM M $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 $0.00 $200.00 $200. EWM MOO $0.00 50.00 $0.00 _ $0.00 $0.00 _---- $0.00 $0.00 $200.00 $200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 5400.00 $0.00 $0.00 $0.00 _ $0.00 50.00 $0.00 $0.00 $0.00 $0.00 EXPENSES 99 90 90 .90 .90 ,00 .00 .00 .00 1 111& 40 7 2aa 038.90 15a.90 0 110. 111 1".90 901.90 &12 00 PT13148.WK4f0 05/05/98 Budget Southold Landfill Closure Design and Construction Observation 1998 1996 1998 FY 1998 1998 1996 1998 Ratan As Of I Total 2 Task 2A Task 21111 Task 2C Task 2D Task 2E Task 2F Task 2G Plans and July 1 July 1 July 1 Contract OAIOC Cost Bidding and Contractor Mestings with Specifieatlorm MEMTLE 115 SDOCNle Documents Reaulrements Estimate Selection Town andNYSDEC hours Mahar $50.00 $52.00 $54.00 4 1208.00 4 $208.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 8 $416.00 16 $932.00 Director Obert Bums $50.00 $52.00 $54.00 8 $416.00 8 $416.00 8 $416.00 0 $0.00 0 50.00 8 $416.00 24 $1,248.00 56 $2,912.00 rd Reft $36.00 $38.00 $39.00 48 $1,824.00 40 $1,520.00 16 5608.00 24 $912.00 8 $304.00 40 $1,520.00 24 $912.00 200 $7,600.00 for Engineer Taehlembsr $34.00 $35.00 $37.00 56 $1,960.00 80 $2,800.00 24 5840.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 160 $5,600.00 for Haynie $24.00 $25.00 526.00 120 $3,000.00 80 52,000.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 200 $5,000.00 hear __ _ CMmem $16.00 $18.00 $20.00 80 $1,440.00 120 $2,160.00 0-W-00-24 5432.00 16 $288.00 -- 0 $0.00 0 $0.00 240 $4,320.00 VWdamuth $34.00 535.00 $37.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 raw Setwelsd 526.00 $27.00 528.00 40 S1,OM.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 40 $1,060.00 Hods $21.00 $72.00 $23.00 560 $12,320.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 560 $12,320.00 Avanzlni $20.00 $21.00 $22.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 16 $336.00 0 $0.00 16 $336.00 Technician I Manz $15.00 $16.00 $17.OD 0 $0.00 80 $1,280.00 0 $0.000 50.00 0 $0.00 0 $0.00 0 50.00 BO $1,280.00 Processor subtotal mired 816 $2Z24111.00 412 $1 554.00 45 $1,864.00 48 $1344.00 241 $682.00 M $$272.00 56 $2,576.00 1688 $41,250.00 Cost and Prom 1.56 $41,161.80 $15,210.40 $5,448.40 $2,456.40 $1,086.20 $4,203.20 $4,765.60 $78,560.00 OTALLAO= 9161 M40LOO 412 W.M40 45 $5.311Z40 48 U830.40 24 $1,61117.20 641 ft4M20 66 $7,341.60 1665 11764A00 s eclonk ErAiplrooft ConwKanb SO.OD $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL SUBCONTRACTORS 00.00 $0.00 $0.00 $0.00 .00 .00 $0.00 $0.00 PEtISES 50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $200.00 t#N $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 5400.00 Raproduction $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 sZ000.00 $0.00 $0001 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 621-01266EXPENSES 00 .110 .0 .00 .00 .00 8011.00 800.00 6M.40K31"2.4001 $150.4 1657. 476.20 941.60 $120,249.001 PT1314B.WK4ft 05/05M Budget Southold Landfill Closure Design and Construction Observation 1999 1999 1999 FY Rates As Of Task 3A Total S Task 4A Total 4 Task 5A Total 5 July 1 July 1 July 1 Construction Constnwtlon Post Closure Monitoring 1W7 1 1 ton (hours) Certification Re rt hours and Malritenancs Plan (hours) Maher $50.00 $52.00 $54.00 40 $2,160.00 40 $2,160.00 4 $216.00 4 $216.00 8 $432.00 8 $432.00 Director Bums $50.00 $52.00 $54.00 24 $1,296.00 24 $1,296.00 8 $432.00 8 $432.00 0 50.00 0 $0.00 EngMuer __ b Reilly $36.00 536.00 $39.00 320 $12,480.00 320 $12,480.00 24 $936.00 24 5936.00 24 $936.00 24 $936.00 Engtiser Techlember $34.00 $35.00 $37.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Engineer Haynie $24.00 $25.00 $26.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 120 53.120.00 120 53,120.00 [LR lement $16.00 518.00 520.00 0 $0.00 0 $0.00 64 $1,280.00 64 $1,28000 -- 0 $0.00 0 $0.00 amuth $34.00 $35.00 $37.00 1560 $57,720.00 1560 557,720.00 0 $0.00 0 50.00 0 $0.00 0 $0.00neerted $26.00 $27.00 $28.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $21.00 $22.00 $23.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 40 $920.00 40 $920.00 Ml 520.00 521.00 522.00 0 50.00 0 $0.00 24 5528.00 24 5528.00 0 50.00 0 $0.00 echnician $15.00 $16.00 $17.00 40 $680.00 40 $680.00 8 $136.00 8 $136.00 24 $408.00 24 $408.00 oral Direct 1118 $7 336,00 1184 $7 336 00 132 528.00 132 53,620.00 216 $6 616.00 216 $5,816.00 andP►o(N 1.66 $137,621.60 $137,621.80 $6620.80 $6,528.60 $10,750.60 $10,760.80 R 198 11 687.00 1984 211 657.60 132 10 054.90 132 $10 064.60 218 16 575.60 216 16 575.00 TORR Consultants $154,500.00 $154,500.00 $6,000.00 $6.000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $O.00 $0.00 $0.00 $0.00 SUBTOTAL SUBCONTRACTORS SIGOLOW.00 $154.500.00 000.00 $6.000.01 L $0.00 $0.00 PENtsI?s s5000.00 s5000.00 $100.00 $100.00 $/oo.00 $100.00 Mail $400.00 $400.00 $200.00 _ 1200.00 $200.00 $200.00 Reproduction 5200.00 1 $200.00 $400.00 $400.00 $200.00 $200.00 $0.00 $0.00 _ $0.00 $0.00 _ $0.00 $0.00 FOTAL EXPENSES K900.0111 $6.000.00 $700.00 $700.00 SM.00 IM.00i $371,867,001L 1 667 60 $371,957.601 $16,754.90t $16,754.801 $17,075.601 17 076.60 PT1314B.WK4ACb 05/05/98 REGIONAL OFFICES LathamTECTONIC Auburn.MassacNew x '93.7540 ENGiNEER1NG auburn,Nassacnusers 5('38-332-7' CONSULTANTS PC. west Chester.Oho 5:4.759-9500 PO Box 44; 515 Pouts 32 Fax No.914-928-9211 H-ghland MOOS Aew York 10930 914-9280531 Dvirka and Bartilucci Consulting Engineers 330 Crossways Park Drive Woodbury, New York 11797-2015 Attention: Mr. Thomas Maher, P.E. April 21, 1998 RE: PN-198-279 GEOTECHNICAL ENGINEERING SERVICES SLOPE STABILITY ANALYSIS SOUTHOLD LANDFILL SOUTHOLD, LONG ISLAND, N.Y. Dear Mr. Maher: In accordance with your request we are providing you with this proposal to perform geotechnical engineering services for the above referenced project. The scope of services includes performing stability analyses to assist you with design of the slopes for the landfill closure. We understand that the landfill covers an an area of about 33 acres and includes sideslopes of about 3 horizontal to 1 vertical. The services shall be performed for Dvirka and Bartilucci, herein referred to as Client. The specific scope of services shall be as follows: 1.0 SCOPE OF SERVICES 1.1 Review the proposed landfill closure design drawings and all available design data and existing subsurface information. 1.2 Using cross-sections and subsurface data provided by client develop profiles, soil boundary lines and piezometric surfaces for up to 3 cross- section geometries. 1.3 Perform stability analysis for up to 3 geometric cross-sections using a STABL computer program. Each cross-section shall be analyzed for overall global stability and veneer stability of the landfill sideslope. Each analysis shall be computed for normal and seismic loading conditions. CIVIL •GEOTECHNICAL - STRUCTURAL ENGINEERS w y • • TECTONIC Mr. Thomas Maher, P.E. Page 2 April 21, 1998 1.4 If the proposed slope geometry does not provide the required factor of safety against failure additional analyses shall be performed and the maximum slope that provides the required factor of safety shall be determined. 1.5 Prepare a report with the results of the analyses including the input and output data for the final runs for each geometric cross-section. The report shall also include recommendations for an alternate slope grade for proposed slopes that do not provide the required factor of safety. 2.0 LIMITATIONS OF SERVICES The limitations of service shall be in accordance with the attached General Terms and Conditions of Agreement and the following: 2.1 Client shall provide the following: a. The specific cross-sections that are to be analyzed. b. A typical detail that shows the materials the sideslope shall be comprised of. C. Boring and laboratory test data for the existing subsurface conditions. d. Groundwater data and piezometric surfaces. e. Proposed site and grading plans. 2.2 Should the final slope grading and/or subsurface conditions vary significantly. across the site more than 3 geometric cross-sections may be required for analysis. If so, Tectonic shall advise the Client.of the need for additional analyses and the resulting additional fees before proceeding. 3.0 FEES Our fee for performing the above described scope of services shall be as indicated below. The fees include both the stability analysis and report. Stability Analysis (Global w/o seismic): $4,500.00 - Stability Analysis (Global w/seismic): 600.00(') Stability Analysis (Sideslope w/o seismic): 300.00(') Stability Analysis (Sideslope w/seismic): 300.00(') Fee based on performing the global stability analyses without (w/o) seismic loading as a minimum. TECTONIC Mr. Thomas Maher, P.E. Page 3 April 21, 1998 Additional services, if requested, shall be charged in accordance with the following unit rates: Managing Principal $120.00/hr. Chief Engineer 110.00/hr. Senior Engineer III 85.00/hr. Senior Engineer II 75.00/hr. Staff Engineer III 52.50/hr. Staff Engineer II 47.50/hr. Staff Engineer I 40.00/hr. Please return a signed copy of this agreement and an initialed copy of the General Terms and Conditions of Agreement indicating your acceptance as authorization to proceed with work. We look forward to assisting you and should you have any further questions, please do not hesitate to call. Si cerely, Donald A. Benvie, P.E. Managing Principal DAB/pam File 6\PN 1 98-279.doc ACCEPTANCE: DATE: TITLE: + REGIONAL OFFICES *630 ENGINEERING Auourn. Massachusetts ^C8-832.', 46 CONSULTANTS PC. Nest Chester.Ohio 513.759 9500 �C Box-W7 6'3 acute J2 Fax No. 914-928-9211 Higriano mills. New'vorx '0930 914.928.553' Dvirka and Bartilucci 330 Crossways Park Drive Woodbury, NY 11797-2015 Attn-. Thomas Maher, P. E. April 21, 1998 Re: PN: 198-278 REVISION 1.0 CONSTRUCTION QUALITY ASSURANCE (CQA) INSPECTION AND TESTING SERVICES FOR CLOSURE OF SOUTHHOLD, LONG ISLAND MUNICIPAL LANDFILL Dear Tom: Per your request,, Tectonic is pleased to submit our revised proposal to provide CQA testing and inspection services in support of Dvirka and Bartilucci for the closure of the Southhold, Long Island Municipal Landfill. This revision assumes a nine month construction duration. We understand the landfill is approximately 33 acres in size and the components of the landfill cap include contour grading, a geomembrane cap, a protective barrier layer and a topsoil cover. Tectonic will provide an onsite CQA inspector to support Dvirka and Bartilucci's resident engineer in the inspection and testing of construction for the landfill closure cap. As part of our services Tectonic will assist Dvirka and Bartilucci with preparation of a final closure report for submittal to the NYSDEC certifying the acceptability of the completed work based on the results of our testing and inspection. All closure work shall be performed in accordance with NYSDEC regulations Part 360 and is anticipated to take approximately nine months to complete. Our services would be performed for the Town of Southhold, herein referred to as Owner, under the supervision of Dvirka and Bartilucci herein referred to as Owner's Agent. A detailed description of services follows. 1.0 SCOPE OF WORK .1 Provide full—time on-site CQA monitoring and observation services in support of Dvirka and Bartilucci's resident engineer for an approximate nine month period or until construction is completed to monitor contractor's work for conformance with the contract documents. Specific items of work Tectonic will observe or perform includes: • Observe soil materials to be placed, including contour grading material, barrier layer and topsoil. CIVIL -GECTECHNICAL - STRUCTURAL ENGINEERS ` c i TECTONIC '- - y Mr. Thomas Maher Page 2 April 21, 1998 • Perform in-place moisture and density testing of soil materials with nuclear gage. Monitor the deployment of the geomembrane/geosynthetic materials. • Monitor geomembrane seaming operations. • Select location of the soil samples for independent testing, perform sample collection and deliver samples to Tectonic's laboratory for testing. • Monitor onsite non-destructive testing of the geomembrane seams. • Select geomembrane seam destructive sample locations, perform sample collection and ship coupon samples to consultant laboratory for testing. .2 Document progress of the construction work through preparation of daily field reports and weekly summary reports. .3 Perform laboratory testing of soil and geomembrane to verify quality of contractor's work. A schedule listing the type and quantity of proposed soils and geomembrane testing is contained in Section 3.2. .4 Maintain on going communication with Owner's Agent as to the progress of work including problems encountered and the resolutions implemented. .5 Support Owner's Agents with documents review of contractor's submittals including initial prequalification testing and in — process testing results of soil materials, geomembrane and geosynthetics; evaluate change order submittals; and review contractors payment requests to verify accuracy of contractor's requisitions. .6 When Certificate of Substantial Completion is issued by contractor, review Punch List for completeness and accuracy based on our ongoing CQA inspection. Oversee completion of Punch List items including correction of deficiencies listed in the Punch List. .7 Review contractor's as built record drawings to verify their accuracy and completeness. .8 Assist Owner's Agent with performance of final acceptance inspection as to the acceptability of the contractor's work. .9 Prepare final closure report certifying the acceptability of the contractor's work based on the testing and inspection results. 4 S • TECTONIC Mr. Thomas Maher Page 3 April 21, 1998 2.0 PROJECT STAFFING & ORGANIZATION Mr. Donald A. Benvie, P.E., Principal in Charge, will be assigned to the project team as Project Manager for Construction Quality Assurance (CQA) related services. Mr. Benvie will serve as the primary point of contact regarding the coordination, scheduling, and supervision of CQA testing and inspection services. Mr. Peter Southerland of Tectonic will be assigned as the Construction Quality Assurance (CQA) Project *Engineer. Mr. Southerland will be responsible for directing Tectonic's onsite field CQA inspection and preparing the final closure certification report. Either Mr. Barry Ouimet or Mr. Anthony Tanzola will be assigned to the project as CQA Soils (Geosynthetic) Inspector. Both Mr. Ouimet and Mr. Tanzola are degreed engineering geologists and have extensive experience relative to landfill construction and closure. Mr. William Fetter will supervise all CQA geotechnical and geosynthetics laboratory testing services for Tectonic. Mr. Fetter will be responsible for scheduling, directing and reviewing test results for in house soils testing of the drainage, venting topsoil and cover materials. Mr. Fetter will coordinate the activities of J & L Testing Laboratories who will perform all related testing of the geomembrane and geosynthetic materials. 3.0 FEES & PAYMENTS Tectonic services for field inspection are estimated as follows: .1 INSPECTION SERVICES FEE SCHEDULE HOURLY EST. SUB- TITLE RATE MH T- Principal $115/hr 40 $ 4,600 CQA Project Engineer 75/hr 300 22,500 • CQA Sr. Soils Inspector 50/hr 1500 75.000 TOTAL INSPECTION FEES: $ 102,100 i • TECTONIC Mr. Thomas Maher Page 4 April 21, 1998 .2 LABORATORY TESTING SERVICES FEE SCHEDULE ASTM UNIT SUB- TEST DESIGN. RATE CITY TOTAL • Grain Size Analysis 422 $ 50/ea 200 $10,000 • Compaction 1557 100/ea 50 5,000 • Visual Classification 2488 10/ea 100 1,000 • PH 4972 35/ea 5 1,175 • Organic Content 2974 45/ea 5 225 • Constant Head Permeability 2434 150/ea 50 7,500 • Direct Shear 3080 500/ea 10 5,000 • Coefficient of Friction 5321 700/ea 5 3,500 By Direct Shear • Film Tear Bond 4437 50/ea 200 10.000 Peel & Shear Strength TOTAL TESTING FEES: $43,400 .3 FINAL CERTIFICATION REPORT Prepare summary of test results and inspection reports and incorporate into a final report: $6,000 .4 OUT OF POCKET EXPENSE Out of pocket expenses for travel, overnight mailing, field supplies, special testing equipment, etc. shall be invoiced at cost as substantiated with receipts. For estimating purposes an amount of $3,000 should be budgeted for out of pocket expenses. The total fees for our services are estimated to be $160,600.00 based on a nine month construction duration. These fees are based on a standard 40 hour work week and assumes a maximum construction schedule of nine months. If the duration of construction exceeds nine months, then the additional time would be invoiced in accordance with the unit rate schedule indicated in Section 3.1 on page 3. • TECTONIC Mr. Thomas Maher Page 5 April 21, 1998 4.0 AGREEMENT AND AUTHORIZATION TO PROCEED Tectonic will perform the aforementioned services as authorized by the Owner and directed by the Owner's Agents. Tectonics will perform the indicated services in accordance with the attached General Terms and Conditions of Agreement. Please return a signed copy of this letter indicating acceptance of the terms contained herein. Tectonic appreciates the opportunity to submit this proposal and looks forward to assisting Dvirka and Bartilucci on this project. Ihould you have any questions, please do not hesitate to call. ly, NIC ENGINEERING CONSULTANTS, P.C. Donald A. Benvie Managing Principal DAB/drm File 4ipnl98-southholdlndfill.doc ACCEPTANCE: DATE: TITLE: g�FFO�jt � �o ELIZABETH A.NEVILLE ��O � Town Hall, 53095 Main Road TOWN CLERK a P.O. Box 1179 REGISTRAR.OF VITAL STATISTICS Southold, New York 11971 ' MARRIAGE OFFICER .fr Fax(631) 765-6145 RECORDS MANAGEMENT OFFICER �Ql ��� Telephone(631) 765-1800 FREEDOM OF INFORMATION OFFICER southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.391 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 18,2002: WHEREAS the non-potable water supply well at the Cutchogue Landfill serving the Cutchogue Fire District was abandoned in order to accommodate the capping of the landfill,now here be it RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Cutchoeue Fire District to achieve the installation and hookup of a new well,in a location to be determined by landfill consulting engineers Dvirka and Bartilucei.in accordance with specifications developed by the Cutchogue Fire District and reviewed and approved by the Solid Waste Coordinator and the Town Engineer, all at a cost not to exceed$28,000. Elizabeth A. Neville Southold Town Clerk RESOLUTION—DECEMBER 7, 1999 RESOLVED by the Town Board of the Town of Southold that Supervisor Cochran is hereby directed and authorized to execute any and all necessary documents relating to the addendum to the Agreement for Engineering Design and Construction Observation Services for Closure of the Southold Landfill dated March 3, 1999 with Dvirka & Bartilucci, Consulting Engineers. NOV-17-99 16s43 PROMs ALJ; rnac of .� AGREEMENTADDENDUM SOUTHOLD LANDFILL CLOSURE ENGINEERING DESIGN AND CONSTRUCTION OBSERVATION SERVICES SCOPE OF ADDITIONAL WORK The services described in this Agreement Addendum shall be in accordance with the provisions of the Agreement between the Town of Southold and Dvirka and Bartilucci Consulting Engineers, dated March 3, 1999, and this Addendum shall be made as part of the Agreement following adoption of a resolution by the Town Board. The following is the scope.of additional.services and cost required for preparation of the engineering design for closure of the Southold Landfill. The scope of additional work resulted from modifications and additions to the NYSDEC approved Closure Plan which were not part of the original scope of work as contained in the March 3, 1999,Agreement. Task 2—Preparation of Closure Plans and Specifications 1. Coordination with LIPA, KeySpan and the Town regarding relocation of $9,000 power lines and towers, and preparation of drawings and specifications for relocation of new towers 2. Sampling and testing of glass sand at the landfill as required by NYSDEC 7,200 3. Continuing.services in connection with securing and evaluating alternate 4,000 materials for filling the former scavenger waste lagoons and contour grading material for cap construction 4. Evaluation of existing soil cover thickness to determine the need for 6,600 additional daily soil cover and odor control measures during regrading of the landfill 5. Relocation and reconstruction of the fire department siren and nonpotable 6,400 water supply well 6. Design of a storm water management system to mitigate flooding in the 4,400 area of the,scale house.and provide.for adequate drainage for the area of the collection center 01314/r1108902(R01) 1 NOV-17-99 16:44 FKUM: •• • - -- - - r 7. Prequalification testing of stockpiled golf course material (See Attachment 17,900 1 from Tectonic Engineering Consultsnts — includes $1,000 for D&B administration and oversight) =Preliminary of landfill compost pad and preparation of a 8,800 imate s c or removing material from the borrow pit, 17,400 including meeting with NYSDEC and preparation of a final grading plan for the borrow pit 10 Prequalification testing of borrow pit material (See Attachment 2 from 17,200 Tectonic Engineering Consultants) TOTAL $98,900 INCREASE IN BUDGET TASK 2—PREPARATION OF CLOSURE PLANS AND SPECIFICATIONS Original Contract Addendum Direct Salary $ 41,280 $22,758 Indirect Cost and Profit 76,368 42,102 TOTAL LABOR $117,648 $64,860 SUBCONTRACTORS Tectonic Engineering Onsultants L0 $34,040 SUBTOTAL SUBCONTRACTORS $0 $34,040 EXPENSES Mileage $ 200 $0 Special Mail .400 0 Outside Reproductions 2,000 0 SUBTOTAL EXPENSES $2,600 $0 TOTAL TASK 2 $1209248 $989900 TOTAL CONTRACT $5939868 $692,768 0131VT11099M(R01) 2 1� g�FFO(�- ELIZABETH A.NEVILLE Town Hall,53095 Main Road TOWN CLERK b�c 4 P.O. Box 1179 C4 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax (516)765-1823 MARRIAGE OFFICER y �� Telephone(516) 765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON MARCH 2, 1999: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs. Supervisor Jean W. Cochran to execute an agreement with Dvirka S Bartilucci Consulting Engineers to provide professional engineering services required to implement closure of the Southold Landfill. lizabeth A. Neville Southold Town Clerk March 2, 1999 -z:r- I,`t��OSVi'I'0(�'CO ELIZABETH A.NEVILLE *4 Town Hall, 53095 Main Road TOWN CLERK t; o < i P.O. Box 1179 0 h N 2 REGISTRAR OF VITAL STATISTICS .r Southold, New York 11971Fax (516) 765-1823 MARRIAGE OFFICER y •;` Telephone (516) 765-1800 RECORDS MANAGEMENT OFFICER �0 �� ee P FREEDOM OF INFORMATION OFFICER v OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT- THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON MARCH 2, 1999: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs. Supervisor Jean W. Cochran to execute an agreement with Dvirka S Bartilucci Consulting Engineers to provide professional engineering services required to implement closure of the Southold Landfill. Elizabeth A. Neville Southold Town Clerk March 2, 1999 aO G Town Hall, 53095 Main Road ELIZABETH A.NEVILLE �� y_k TOWN CLERK _ -4 P.O. Box 1179 T Southold,New York 11971 REGISTRAR OF VITAL STATISTICS , v� MARRIAGE OFFICER Fax (516) 765-1823 y ��.. RECORDS MANAGEMENT OFFICER WO/ Telephone (516) 765-1800 �a FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON JANUARY 5, 1999: RESOLVED that the Town Board of the Town of Southold hereby authorizes Dvirka E Bartilucci Consulting Engineers to provide the following services with regard to the landfill cap, retroactive to October 8, 1998: (1) Compaction testing of glass sand for the landfill cap; (2) Research the availability of additional sources of cover materials for use in the cap, and to assess the feasibility of using such materials; (3) Develop and test a blend of Town-produced compost and sand for use as final, topsoil cover capable of supporting growth of grass and shallow rooted plants, at a combined cost not to exceed $17,000.00, such funds to be taken from the landfill closure bond. Elizabeth A. Neville Southold Town Clerk January 5 1999 r MAZARETN A. NEVILLE titi0 5 �l/.y '�'� Town Hall, 53095 Main Road TOWN CLERKc i' P.O. Box 1179 N Z Southold, New York 11971 REGISTRAR OF VITAL,STATISTICSFax (51 O T MARRIAGE OFFICER � (516) 765-17123 RFC -)RDS MANAGEMENT OFFICER 0 `a��f Telephone(51.6) 765-180(1 O FREEDOM OF INFORMATION OFFICER 1 OFFICE OF THF. TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT THEIR REGULAR MEETING HELD ON SEPTEMBER 1, 1998: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the preparation of a topographical map of the landfill which is necessary for the landfill closure plan. &;�e a/--p4 Elizabeth A. Neville Southold Town Clerk September 1, 1998 ref'gUfFO(�-' � ELIZABETH A. NEVILL.E Gy � Town Hall, 53095 Main Road TOWN CLERK p P.O. Box 1.179 N = Southold, New York 11971 REGISTRAR OF VITAL,STATISTICS 0 • � Fax (516) 765-1823 MARRIAGE,OFFICER RECORDS MANAGEMENT OFFICER y�0! ��o� Telephone (51.6) 765-1.800 FREEDOM OF INFORMATION OFFICER �f OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT THEIR REGULAR MEETING HELD ON JUNE 23, 1998: RESOLVED that the Town Board of the Town of Southold hereby engages the services of Dvirka E Bartilucci, Consulting Engineers to perform engineering services, and Tectonic Engineering Consultants, P.C. to perform testing services for the Southold Town Landfill Closure. Eli beth A. Neville Southold Town Clerk June 24, 1998 .0 /07/1999 16:05 7347976 LFNV ILL - 14AY-01-88 1 1 ,08 F;?Oy- I � r 05 c 69678 _--.. --- - "MAM11WION DRAFT- Post4t'Fax Note 7671 To Ad i.o.eJ CoJOapt. r` ... Phone/ ►n; :.. FAX fMay 7. IM Jame Hunehuck. Solid Waste Coordinator Town of Southold Town Hall Main Street --- Southold.NY It 971 i MAY 1 0 ! 't Re. Landfill Cloy `� 3 Meetingof A 30. 1999 TOW'nATTORNEY'S G` sr V&S No. 1314 F2 i souTF'L-c► ,.._H.s Dear Jim: Following up on out WWS of April-30, 1999: presentod below is a list of itama -which we understand the Tnwn w It attempt to complete in support of closurir efforts: 1. Ohlain details on existing irrigation water supply well for abandonment purpose:. Tile information required ineludea well diameter and soreen depth intervals (i.e., screen top and bottom 1. .-The Town wilt .arrange for'installation of a new irrigation well on the northern portion of the property beyond the cap limits. 2. Contact P owners of perWo bordering the landfill regarding conattvetion easements. Up to 60-feet.will be requited by dw.contraotor-in Areas where the limits of waste. shut I,he property boundary. -A map idendfying them awas is attached. 3. Clear, level and provide for access to ria landfill from dw right-of-way to Cox Lana and arrange for rornoval of&dj&cant property owner's equipment.. The light-of-way will be used for-laydown and aeoessAiiing con*uodon. 4. Clear andb the&tett.to be.capped including all fence linea. S. sele:' ;ite;for 35,000-gallon.scavenger waste staags tank. During the Apol 30th meeting. sil ing the tank on the landfill in the area of the former lagoon* was discussed. The lagoon aro ptresently being b&Mlled with-&WA comps W nttoeriAi,and thomforo,. thif ran of the.landflll fopmaatt7r.11 fu mtdally stable location for.the tank. Due to limited Spam nt ON landfill after capping and in the area of the Collection Center.in particular if the planyleA, improvements and eapatution us implemented, no other options have been identified. ,if accepted by the Towne.eonsfiw4on of the tank could be included in the. landfill elo we construction-bid package, It should be noted that permits may be required for cmstm don of the tank. . 0.,5/07/1999 lb:60 r34r�Jrb ��•� ��� MAY-07-95 11 .06 FROM I IO. 616�9O76 PACE 9 James Bunchuck. Stolid Witste Coordinator Page Two Town of Southold Town Hall May 7, 1999 6. Contact elect "o power company to arrange for meeting at site to,discuss power line heights, working.in-the area of-the power.lines,-and interfacing with power-lime tower foundations and cap conitructiom' 7. Contact(tit ogue.Fire Department regatding relocating siren off of area to be oapped. 8. Complete excavation and relocation of waste outside the. limits of the cap at Recharge 8aci11 NI. ? ( orthwest basin)(soe Closure Plan Drawing 3). 9. Complete ex ave6on and relocation of waste outside the limits of the cap at location- nonhwest of Collection Center(see Closure Plan Drawing 3). 10. Complete de tion And removal of structures on.west side•of Recharge Basin No, I (southwest be n), including removal of underground storage.tank. If•you have any questioni regarding.this letter or esquire additional information or assistanoe, please do not hesitate to contact ave Glass or true: I Very truly yours. Thomas F.Mahar.P.B. Vice President . TFM/DSO/ld. Attachment ec: Supervisor Jean .Cochran(Town of Soudwld) Council Person J n M.Rotaaneili(Town of Southold) Council Person A 1.Hussie(Town of Southold) .David Glass(D& ) Curtis Velar( ) •t31NrtM194..13 L7'Rc1�Os; /)77� tiCpGy JAMES RUNCHUCK P.O. Box 962 SOLID WASTE COORDINATOR COPW Cutchogue,New York 11935 O .� Tel:(516)734-7685 'f' ! Fax:(616)734-7976 ►p! SOU'I'IiOI.D TOWN SOt.ti) WASTE DISTRICT December 29, 1998 MEMORANDUM TO: Betty Neville �� FROM: VAim Bunchuck SUBJECT: Resolution on Additional D&B Services At its last work session, the Town Board agreed to authorize Dvirka and Bartilucci (D&B)to perform several tasks that are not covered by their existing scope of work. Formal approval of this work, however, is still needed in the form of a resolution retroactive to when work on these tasks began. Please schedule the following resolution for the January 5 Town Board meeting: • To authorize Dvirka&Bartilucci to provide services for compaction testing of glass sand for the landfill cap; to research the availability of additional sources of cover materials for use in the cap, and to assess the feasibility of using such materials; and to develop and test a blend of Town-produced compost and sand for use as final, topsoil cover capable of supporting growth of grass and shallow rooted plants, at a combined cost not to exceed $17,000, such funds to be taken from the landfill closure bond. This resolution to be retroactive to October 8, 1998 (when work began on sand/compost seedbeds). cc: John Cushman, Accounting Department Dvirka d[ and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-eng®woridnet.att.net August 7, 2000 Jean W. Cochran, Supervisor Town of Southold Town Hall P.O. Box 1179 59095 Main Road Southold,NY 11971 Re: Landfill Closure Construction Project Bidding Schedule D&B No. 1314-G4 Dear Supervisor Cochran: On August 2, 2000, Dave Glass from my office and Jim Bunchuck attended a meeting at the landfill with representatives of KeySpan Energy regarding the plans and schedule for replacement of the electrical towers. As a result of that meeting, we have established the following schedule for the work: Description Date Surveyor(Young & Young)to Stake Locations August 9, 2000 for New Poles as discussed with KeySpan KeySpan to Survey New Pole Locations August 10, 2000 KeySpan to Drill Soil Borings at New Pole August 11 through August 14, 2000 Locations KeySpan to Provide Information on Design of August 18, 2000 Poles and Pole Foundations to D&B Based on this schedule and the input we receive from KeySpan on August 18, we will finalize the closure construction contract documents by September 1, 2000. The drawings will be revised to show the construction work required by KeySpan regarding location of the new towers and tie into the liner to the tower foundations, as well as the work which is to be completed by the Town (i.e., construction of Recharge Basins 1, 2 and 4, and clearing and regrading of the access way to Cox Lane). Allowing one week for printing, the construction contract documents and drawings would be available to bidders on September 11, 2000. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIRKA AND BARTILUCCI Jean W. Cochran, Supervisor Page Two Town of Southold August 7, 2000 We recommend holding the pre-bid meeting on September 25, 2000, two weeks after the date the bid documents are issued.. The bids would be due three weeks later, on October 16, 2000. This should provide the Town with approximately 45 days to review the bids, finalize the agreement with the contractor and issue a notice to proceed by December 1, 2000. Allowing for 45 days for review and approval of the contractor's pre-mobilization submittals, actual on-site construction work could then begin on or around January 15, 2001. The intent is to complete the tower replacement work 30 days before the on-site closure construction work begins (i.e., December 15, 2000). KeySpan will not be able to place the order for the new poles until the foundation design is established (i.e., around August 18, 2000), at which time the pole manufacturer will provide a delivery time for the poles. We intend to ask KeySpan to expedite pole delivery in order to ensure this schedule is met. The following action items should be completed by the Town prior to the date that the contract documents are made available for public bidding (i.e., September 11, 2000). 1. Complete agreements for perimeter construction and working easements 2. Publish advertisement for bids in accordance with Town legal requirements for public bids 3. Review the agreement with the NYSDEC for the landfill closure construction grant for any bidding related requirements. If you have any question regarding this letter or require additional information, please do not hesitate to call me. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/DSG(t)/ld,bl,tam cce- uthold � IL6Iry D. Glass, D&B ♦1314\TFMOOLTR-44.DOC(RO3) OHO c� � G JAMES BUNCHUCK y� P.O. Box 962 Cz SOLID WASTE COORDINATOR ti Z Cutchogue, New York 11935 p Tel: (51.6) 734-7685 Fax: (516) 734-7976 SOUTHOLD TOWN SOLID WASTE DISTRICT SENT VIA FAX AND MAIL January 4, 2000 Mary Davidson LIPA Electric Design and Construction 117 Doctors Path Riverhead,NY 11901 Dear Ms. Davidson: As per our discussion before the holidays, I am writing to request the removal of wiring to a utility building scheduled for demolition at the Southold Town Landfill property on Route 48 in Cutchogue. The service to the building has already been cut(LIPA Meter# 76722904). Please let me know at your earliest convenience when such work can be scheduled or if you need any additional information before the work can proceed. Sincerely, James Bunchuck 0 P), , � o JEAN W. COCHRAN �O �j Town Hall, 53095 Main Road SUPERVISOR P.O. Box 1179 C13 = Southold,New York 11971 Fax(516) 765-1823 Telephone(516) 765-1889 dol � dao f OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD June 4, 1999 Richard M. Kessel, Chairman Long Island Power Authority 333 Earle Ovington Boulevard Suite 403 Uniondale, NY 11553 Re: Up-grade of Electric Transmission Lines on the North Fork, Town of Southold Dear Mr. Kessel: In my view, LIPA's announced plan to upgrade the transmission lines in the Town of Southold raises very serious red flags. For your review, I have enclosed a copy of an article from one of the town's local newspapers which outlines LIPA's plan to install a new 69,000 volt line through the Town of Southold. Specifically, the announced plan to install taller steel towers to support this new cable is simply unacceptable. The proposed towers raise environmental, safety, and aesthetic concerns. Respectfully, I request that you or a representative of LIPA attend one of the following Town Board Meetings: June 22, 1999, or July 6, 1999. The purpose will be to fully inform and notify the Town Board and the citizens of Southold Town of LIPA's proposed upgrade plans. However, I must reiterate that if the newspaper article is correct —that taller steel towers are a part of the upgrade plan— I am vehemently against such a plan. At the least, such new transmission lines should be placed under- ground. Further, this would be an excellent opportunity for all lines on the current towers to be placed underground and those towers to be removed. Sincerely yours, Jean W. Cochran Supervisor /rbw Enclosure Power iare , drawn, . LIPA's planning new 69 000-volt system throw h _ By Tim Wacker g The Long Island Power Authority this week confirmed plans to sub- stantially upgrade North Fork electric transmission lines as part of a $120 million capital improvement project planned for Long Island. The electric utility will upgrade one of two lines servicing the North Fork, replacing one with a present 23,000- volt capacity, which is roughly 50 years old,with a new 69,000-volt line, according to LIPA spokesman Bert Cunningham. The other North Fork line already has 69,000-volt transmission capacity, with the smaller one a backup. With M two 69,000-volt lines the North Fork " will have plenty of extra power and f4f it's expected that the new line will tie into another cable that crosses to the South Fork via Shelter Island. ; Right now that cable provides some balance between the two forks,with the North Fork being able to tap into the South Fork supply in an emergency and vice versa,Mr.Cunningham said However,South Fork demands dur- ing peak summer hours often exceed supply, and the new North Fork ser- vice will be able to alleviate that. Asked if the new power line is expected primarily to service South Fork needs Mr. Cunningham said, F "That's a stretch." "These power lines can be put into operation to supply the South Fork, but that's not the primary purpose," he said. "The primary purpose is to ave power lines that match on the North Fork. Then if one line goes down the )they kicks in,Mr. Cunningham said. tight now the 23,000-volt line isn't ufficient to meet North Fork needs r hould the larger line be knocked out, TOM nd LIPA wants a matched set here. At lett, lattice towers running through Riverhead on route to the North Fork.Taller steel towen00. ike those Much remains to be determined side the U.Expressway,could be r support the new 69,000-volt line throw bout the project, especially what ing work will have to address," said cut e toodeewhen clearing the lion of items the North Fork. ork is needed for the upgrade.High apacit 8 Mr. Cunningham. "It's possible that paths of the existing transmission get on the East End,tal but t y power lines make poor we could use the existing pole struc- lines. And Mr. Cunningham said ningham said how much will cighbors and it's possible new poles tures." ill have to go in. those paths will be the same for the North Forkro' "That's part of what the engineer- res dentrcompla complaints that LIPA omehad upgraded service. P ho is still u All told,LIPA is spending$11 mil- structionsibleCould start tt tart next yea i OL P.O. P.O.Box 962 JAMES BUNCHUCKo Cutchogue,New York 11935 SOLID WASTE COORDINATOR H at Tel: (516) 734-7685 % !� Fax: (516) 734-7976 SOUTHOLD TOWN SOLID WASTE DISTRICT May 19, 1999 Mike Randazzo LIPA Electric Design and Construction 117 Doctors Path Riverhead,NY 11901 Dear Mr. Randazzo: I am writing at the suggestion of Bob Dela requestey of your staff to ut hogue,'m particular in plans for capping the Southold Town Landfill on Route 48 with regard to working under and around the transmision lines that cross the property. s I had written last year to Tim Durenburger so as to alert a are now ready to PA to the matter (see enclosed copy of letter),but did not receive a formal response. W ss details of the work to be done on the landfill and the impact it may have on the transmission lines and vice-versa. Please contact me in order to arrange a field meeting with appropriate LIPA staff, the identify and discuss the relevant issues. Town, and our consulting engineers to I look forward to hearing from you at your earliest convenience. Sincerely, James Bunchuck cc: Supervisor Cochran Tom Maher,Dvirka and Bartilucci Dave Glass,Dvirka and Bartilucci n e At: a, regular raeeting of the Town Board of the, •� ` ovm of,Southold Count y r •{ ;, est'', y ox" Suffo].Y., State of New Yorfi, a.. ;a y`heldat the office of the �3oard in'To,vn Ha I x 1.1 Main Road, r Southold, A1evr York, on the 22nd dr° a5 Of June . i 3 197,1, a majority. of the mer.oers of the said Bo rd being present and voting there:f.'or, the followinS preambles and M r . ,_resolutions were (lttly adcp cd ; S'THMAS, Lon- Island Light:i.n- Company has been '} urmshing electricity to the TOtrn of Southold and its in- s, under and pursitr;tlt to a franch ,fie and consent ,r heretofore ; granted by the Totvxi Hoard on July 30, 1921; and k f {, ' STHE1 AS, tile, Lone; Island Col',Ipany is now n a p the only person fi,r7ii or r ,' Dg y• uzon suPpl3rii1g electricity ' � a, ' F within the un unincorporaad areas of , Soktihold, x• : 2.na IIME�EAS, the zricnj. f.^ln b;r Long Y+Island Lighting Cor7pa.rly Tri it F,_,_j, re oil Jttl the` s`ai d r Y o0� - 971, and Loner Island Li�1�� :i.r C e o.lpany is des i routs Of can- -� tinuin °:to furnish elect l.c:ity tv f lice id and its in'- =:bitarrcs, and has rn.i,de application to the To-•rn " , Board of the Town of Southold for an electric franchise for a, period of ye,{.x•s, and WE 1S, a notice oi' public heari ng on the application for said electric franchise has been duly oaxen r by publication in the o2 f iciel, nes, pa {cr of thy` N A p Southold• at • n, lea.,;ti t��t'1 (1.4) c?v".1 k���fo �, r 1(1 iI l i.c hearing r, r ,,.Jhj!vh^ �'jw, r`► °(`Y.�4�ry ix•;,R t�K .,'` •_ f1� � � was'held on May 11 ' , 1971, all pursuant to Sec Y S � ; tion 64,:" Subdivi1 .sion 7 of the Town Law of. the Stat -W Ye of . , N00Neork; and . " 4 WHEREAS; the Town Hoard of the said Toun of ~; A ,Southold is of the opinion that such an electric franchise K t ,should. be granted on the terms and conditions hereinafter �.W w forth; NOW TTiPRJ�.FOR}� lil!; xT }tL;�SOLTr�D, ! 1 Y That tle Town boy x�d of the Town of Southold, ' t� •}ifs ..Sa�`� R r'•• *•, : .' � t. Suffolk`Count , Y y,. IVew York, does hereby grant , pursuant to mV k 'Section 64, Subdivision 7 of the Tom Low of the State "of New York, ,to Long Island Lighting Compar�y, a gas and elec- <ti trio corporation organized and exi"stina under the Trans ftp i - C3 - �� ^ ;. ami v ...:.: ., • r portation. Corporations T., ofttic: State of r?ew York, rand its successors' and asr�i�i�;,,, the right-,, fra,ncIlise, per f Y " mission; and eonsen, for the use of the streets, highways and . ' e< n r' � 'public prices or tmy par'- i)c rooi, or the .^,i�a.ce above or � ~ �..und-er thea, or any of them, in the Town of Southold vhich are now or may hereafter be under the control of the municipal authorities .of said Town, and hereby consents that i Long Island Lighting Company raay exercise the powers set a forthin Section 13. of -said Transportation Corporations Law, k as ,and 'for an• eleetni.c frtir�r.h.i;e, all for a period of yearn, fror.l �;}gin. dr.�t�: oi' tlae i•o:oiution; a t: 2 Y . L 1 r w proFvided, (1) ..that such powers shall be subject to such 4 ' ,,reasonablee regulations as may be prescribed by the Town `_,�+: � ' rte. ,,.,. " , + •. ' ' rBoard; (2) that all pipes, conduits, poles, t-rhes, appurtenances and fixtures shall be installed and Maintained in a proper workmanlike manner; and (3) that the said Long,'Island L�ght.in; Company phall at all times indemnify ; and save harmless the said Town and the members of the said T6 Board from and against any and all action:;, suits, "r damages, costs, charges and expenses by reason of the location and, maintenance of its facilities in any of the streets ' ght;ays'- and other publ.:l.c places., or by reason of any act ;done. or omitted to be done by said Longi; Island Li�titing Company;` and rova.dPd fu.r.they that this consent shall not y �=be'deemed exclusive, nor "sha .l it become, effective unless r , 1Y t and until Long island Li€tht'ing Co:rnvny, within sixty (60) days fro�ri fihc dG,tc of thy: resolution, .:hall file its t;rii;ien Acceptance thereof with the Tot:rn Clerk. ' IN WIT1JESS L�Tf�r',REOF, the nerdbers of the To:.m Board of the Tovm of Southold., County of Suffolk, State o-c New, York consisting � . � c� of Albert M. bfartocchia Supervisor, ` and ' s t Howard C. Valentine James ii. Rich, Jr. Counc ilm.n., I► �T'k t t y A a f k r �: have,'hereiur��t�' affixed their respective 'sign , ures and � YrY•.t. ti4� it Clerk has•' 'attested the swine and f fixed the , seal of Kthe Tol%M hereto this 9th ' ��y of July. 1971• a • Gt r i,{9^'F♦<-.x-Aad+ �' ." 1 �a r ,' +� ♦ '► R fit'1;�K r�• r Supervisor r Seat). 11-4 F Cotinc i loran Fi �K Coun6i.1rm3. i ATTEST: ' - _- To:km rk y FEB-07-01 12 - 03 FROM: ID: PACE 1/2 MEMORANDUM TO T'hornas Maher FROM.- David Glass DATE: February 7, 2001 SUBJECT: Southold Landfill Closure Attached is a construction schedule for the Southold Landfill Closure project. The schedule is based on typical time frames for the milestones shown. However, as you know, after Notice of Award is issued, the Contractor can be requested to accelerate his submittals schedule. Depending on the Contractor's timeliness and the quality of the submittals, it may be possible to issue a notice to mobilize onsite by May 1, 2001, or earlier. H:\dsg\Southold\SchedMemo.doe 02'07101 11:40 AM FFB^07-01 12 : 03 FROM: ID_ PACE 2/2 TOWN OF SOUTHOLD LANDFILL CLOSURE CONSTRUCTION SCHEDULE _ Milestone Date (on or around Complete Review of Apparent Low Bid Febi uary 9, 2001 Recommend Award of Bid to Town February 9,2001 Send Notice of Award to Low Bidder (Including Contract Documents for Execution) February 15, 2001 Contractor Submission of Payment and Performance Bonds March 2, 2001 Contractor Submission of Executed Contract Documents March 2, 2001 Contractor Submission of Qualifications Form March 2, 2001 Contractor Submission of Certificates of Insurance March 2, 2001 Town Returns Fully Executed Contract Documents to Contractor March 7,2001 Contractor Submission of List of Subcontractors, Material Suppliers, and Equipment Vendors March 12, 2001 Contractor Submission of a List of Substitutes and"Or Equals" March 12, 2001 Return Bid Security to Contractor and Other Bidders March 16, 2001 Issue Notice to Proceed- March 16, 2001 Contractor Submission of - Construction Schedule, Schedule of Values and Resumes of Health and Safety Personnel March 30,2001 Pre-Construction Meeting Aril 16, 2001 Contractor Submission of HASP, Stormwater Management Plan, CQC Plan, Excavation Plan and Parking and Material Storage Arrangements May 4, 2001 Notice to Mobilize On-Site ,lune 1, 2001 Substantial Completion December 12, 2001 iris on,pletion January 11, 2002 Sch 1.xls 02/07/2001 11:40 AM 0 FO� JEAN W. COCHRAN ca Town Hall, 53095 Route 25 SUPERVISOR W Z P.O.Box 1179 Southold, New York 11971-0959 Q Fax (631) 765-1823 Telephone(631) 765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD February 1,2001 William S.Davidson Director of Government Relations Long Island Power Authority 333 Earle Ovington Blvd., Suite 403 Uniondale,NY 11553 Dear Bill: The Town of Southold would again like to thank you and Mr. Richard Kessell for assisting the Town in closure of its landfill by removing the transmission towers from the landfill. We are in receipt of the schedule for removal of the towers which was recently provided to our engineering consultant,Dvirka and Bartilucci Consulting Engineers,by KeySpan Energy.This schedule indicates that the towers will be removed by June 1, 2001 and that capping of the landfill can proceed on June 4,2001. Based on this schedule,the Town Board accepted bids for closure of the landfill on January 31,2001. In order not to interfere with the closure contractor's work and schedule,which could result in substantial claims against the Town, it is extremely important that the schedule to remove the towers by June 1,2001 be maintained. Please be assured that the Town and its consultant will assist LIPA and KeySpan in any way requested to achieve the schedule. Thank you again for your assistance in this matter and we look forward to continuing working with LIPA in the future. Sincerely yours, Jean W. Cochran Supervisor cc: Richard Kessell,Chairman,LIPA Fred Vaupal,Project Manager,KeySpan Energy Southold Town Board James Bunchuck, Southold Town Solid Waste Coordinator Thomas Maher,Dvirka and Bartilucci Consulting Engineers 1 ..� NEW YORK STATE New York State Environmental Facilities Corporation (800)882-9721 Wlthin NY State (518)457-4100 FAX: (518)485-8773 www.nysefc.org THOMAS J.KELLY President FACEHJTIE�$CpRPO ALON January 9,2001 Mr. Thomas F. Maher,P.E. Vice President Dvirka and Bartilucci,Consulting Engineers 330 Crossways Park Drive Woodbury,New York 11797-2015 Re: CWSRF Project No. C1-5110-01-00 Cutchogue Landfill Capping and Closure Southold(T) Suffolk County Dear Mr.Maher: This correspondence is written in response to your letter dated December 12, 2000,to our office,regarding the referenced project. Specifically,with regard to the use of Clean Water State Revolving Fund(CWSRF)loan monies for re-routing Long Island Power Authority(LIPA) electrical transmission lines around the Cutchogue Landfill to facilitate closure of this landfill. We have determined that this activity is an eligible item for CWSRF funding as long as the following stipulations are met. 1. The relocation of the electrical transmission lines are deemed to be necessary to allow capping and closure construction. 2. An executed agreement between the Town of Southold and Long Island Power Authority is developed which provides a description of the scope of work and an amount paid to LIPA by the Town. A copy must be provided to EFC. 3. A change order to the construction contract for the Cutchogue Landfill, signed by the Consulting Engineer,Town and Contractor must be developed,if this work was not shown on the contract plans and specifications approved by the New York State Department of Environmental Conservation. An executed copy must be submitted to our office for approval. Also,please not that the CWSRF short-term loan monies will be available for this project until June 1,2001 (maturity date of CWSRF loan is June 25,2001). It is our understanding that the Town of Southold will be taking out a BAN at that time to repay the CWSRF loan. 50 Wolf Road,Albany, New York 12205-2603 s 1 w 2 If you should have any Mother questions regarding this matte,please do not hesitate to contact me at(5 18)457-8156 or at the toll-free number listed above,menu selection#4. Sincerely, 1/41ty'-�F- ' E. Environmental Project Engineer Souder"tern Projects Section cc: Jean W.Cochran,Supervisor,Town of Southold John Cushman,Controller,Town of Southold Dv i rka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-eng@woridnet.att.net Pirl"clR111s Nicholas J.Bartilucci.P E. Henry J Chlupss,P E. Thomas F Maher.D!. Robert T Sums.P E. Richard M.Mika, Steven A Fangmann,P E. December 12, 2000 senior Associates Anthony O.Conette,P.E. Dennis F Koehler.PE. James Ng Joseph H Marturano K?n!>th J Pri!n,2�1,PE. Environmental Project Engineer Theodore s Pyttar,Jr. New York State Environmental Associates Facilities Corporation Rudolph F Cannavale 50 Wolf Road Joseph A.Fiorallso,P E. David s Glass.P E. Albany,NY 12205 William D Markin,P E Michael Neuberger,P E. Brian M Veith,PE Re: Southold Landfill Closure Charles J.Wachsmuth,PE. D&B 1314 Dear Mr. Ng: This is to confirm our telephone conversation today that monies paid by the Town of Southold to the Long Island Power Authority (LIPA) to route electrical transmission lines around the Southold Landfill to support closure of the landfill would be an eligible item under the Town's approved Clean Water State Revolving Fund loan agreement (CWSRF 5110-01-0) with the Environmental Facilities Corporation (EFC). As requested, as a condition of EFC's approval to use loan monies for this purpose, an agreement would need to be developed between the Town of Southold and LIPA indicating the dollar amount paid to LIPA by the Town. This agreement would be provided to EFC. If this letter does not reflect our conversation, please contact me. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam cc: Jean W. Cochran, Supervisor Gregory Yakaboski, Esq., Town Attorney James Bunchuck, Solid Waste Coordinator 01314UFMOOLT11-64.DOC A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. November 2, 2000 MEMORANDUM TO: Town Board Members FROM: Jim Bunchuck SUBJECT: Extension of Due Date for Landfill Closure Construction Bids In consultation with Dvirka and Bartilucci, I hereby recommend extension of the due date for the acceptance of bids for construction of the landfill cap. Attached proposed resolution for this purpose. This follows a conversation between Tom Maher and Bill Davison of LIPA wherein Mr. Davison indicated that LIPA currently has no plan for how to re-route the power lines around the landfill to accommodate the capping project. While Davison will try to have more information when he meets with the Board on the 10, this will put us past the current deadline for receiving bids(Nov. 9). Since it appears quite possible that the time needed for LIPA to determine what it must do to move the wires and poles - and then to schedule the work- may result in a delay in cap construction, Tom feels, and I agree,that an extension of the due date is necessary so that bidders can be so informed before submitting bids. I recommend that the deadline for receiving bids for the landfill cap construction be extended 3 weeks to November 30, 2000. November 2, 2000 MEMORANDUM TO: Betty Neville FROM: Jim Bunchuck SUBJECT: Proposed Resolution Please schedule the following resolution for the November 9 Town Board meeting: WHEREAS proposals for re-routing power lines around the landfill will not be known prior to receiving bids for the construction of the landfill cap, Here be it RESOLVED that the Town Board of the Town of Southold hereby extends the due date for the receipt of bids for construction of the landfill cap to Thursday, November 30, at 3:00 pm. 0 Dv i rka and 0 Bartilucci ] ,,N,UL,,N, NOINEER, 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 a 718-460-3634 Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principal Nicholas J.Bartilucci,PE. Henry J.Chlupse,P.E. Thomas F.Maher,P.E. Robert T Bums,P.E. Richard M.Walks, Steven A.Fangmann,P.E. September 27, 2000 wu Anthony O.Coneaa,P.E. Dennis F.Koehler,PE. Vincent T. Esposito Joseph H.Manturano Regional Work Manager Kenneth J.Pritchard,P.E. b b Theodore S."ler,Jr. T&D Project Management Assoeiatea KeySpan Energy Rudolph F.Cannwale 117 Doctors Path JoseODavid 3AGl ss. E.P.E. Riverhead,NY 11901 William 0.Merklin,P.E. Michael Neuberger,P.E. Brian M Veit,,P E. Re: Replacement of Towers at the Town of Southold Landfill Charts J.Wschsmulh,P.E. D&B. 1314 Dear Mr. Esposito: At the direction of the Southold Town Board, I have been requested to inform you that the Town Board has taken the position that the transmission lines be placed underground rather than overhead, including at the Southold Landfill. The Town Supervisor will be inviting you to a meeting to discuss this matter and set a direction. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam cc: Jean W. Cochran, Supervisor Gregory Yakaboski, Esq., Town Attorney James Bunchuck, Solid Waste Coordinator 01314\TFMOOLTR.doc-61 ADIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIRKA ANO BAATILUS MEMORANDUM TO: Jean W. Cochran, Supervisor Town of Southold FROM: Thomas F. Maher DATE: September 20, 2000 SUBJECT: Replacement of Transmissions Towers at Landfill D&B No. 1314 Presented below is an update to my September 13"' memorandum to you regarding the status of KeySpan's transmission tower replacement efforts at the landfill. The following is based on the information provided to me yesterday during a telephone call I received from Mr. Vincent Esposito of KeySpan. 1. Consistent with my prior discussion with KeySpan, on September 15, 2000 the order was placed for the new poles with a Canadian manufacturer. The poles will be manufactured in France, as indicated in my September 13th memorandum. However, KeySpan has now informed us that the delivery time will be increased from 77 days to 98 days. This represents a pole delivery date of December 22, 2000. This change in delivery date represents a 3-week increase in time; however, due to the holidays, the actual impact could represent an increase of up to 4%z weeks, according to KeySpan. As a result, the pole replacement work is now expected,by KeySpan to be completed on February 1, 2000. KeySpan indicated a final schedule will be provided in writing for the pole replacement work by the end of this week. Nevertheless, KeySpan continues to emphasize the potential for circumstances beyond its control, such as labor stoppages and shipping delays, which could result in further delays. 2. As previously indicated, KeySpan intends to proceed with pole foundation installation work on a parallel track with the pole"manufacturing. KeySpan has reviewed and approved our sketch showing the proposed method for attaching the landfill geomembrane cap to the pole foundation using PolyLock Attachments. The PolyLock Attachments will be cast into the concrete pole foundation by KeySpan. However, KeySpan has requested that we arrange for purchase and delivery of the PolyLock Attachments, by the end of October. The cost for the PolyLock Attachments, including delivery, is $290. If you agree, D&B will arrange for purchase and delivery to KeySpan, make the payment and then bill the amount as an expense to the Town. DVIAKA AND BAATILU I Memorandum Page Two Jean W. Cochran, Supervisor / Town of Southold September 20, 2000 3. KeySpan anticipates that the power lines will be de-energized for a period of approximately 2 months, between the time the existing towers are removed and the new poles are installed. Therefore, during this period there will be no redundant system for power transmission. However, KeySpan has indicated that they do not anticipate any problems in connection with the loss of redundancy for Southold during the time of year it will occur. TFM/DSG/tam cc: G. Yakaboski, Esq. MPINVilson, Esq. Bunchuck D. Glass 01314rrFM00LTR.doc-57 OVIAKA AND BAATiAcl • MEMORANDUM TO: Jean W. Cochran, Supervisor Town of Southold FROM: Thomas F. Mah DATE: September 13, 2000 SUBJECT: Replacement of Transmission Towers at the Landfill D&B No. 1314 As you likely are aware, we have been trying to get a pole delivery date and construction schedule for installation of the poles from KeySpan for about a month. We were told by KeySpan that they would provide the delivery,date to us at least three weeks ago. We also provided a design drawing to KeySpan about three weeks ago illustrating how the cap would be connected to the new poles based on the pole configuration they provided to us. For the last three weeks, we have placed a number of calls to KeySpan to obtain the pole delivery and installation dates, and comments on the drawing, but did not receive any return calls. We need the installation date so that the landfill closure construction contractor can be informed of the anticipated Notice-to-Proceed date and we need comments on the pole drawing to finalize the design drawings for bid. I finally was able to contact KeySpan(Vincent Esposito)this morning and learned the following: 1. KeySpan did not want to place the pole order without LIPA's express decision to proceed with replacement of the poles. The concern was that it could cost LIPA a few hundred thousand dollars which would be wasted if the ultimate decision was to bury the new lines in the Town of Southold. 2. LIPA has decided to proceed even though it could be a costly liability. The decision was made last week and, since that time, KeySpan has been contacting various pole manufacturers to obtain delivery dates. KeySpan did not want to contact us regarding the LIPA decision without a delivery date. 3. Based on discussions with pole manufacturers that KeySpan has used in the past, because the order would involve only three poles, the earliest delivery time frame would be a minimum of 150 days, which from today would result in delivery in mid- February 2001, with installation complete at the earliest in mid-March based on KeySpan's preliminary estimate of 30 days to install the poles. OVIRKA AND BARTk-j* Memorandum Page Two Jean Cochran, Supervisor Town of Southold September 13,2000 4. In contacting pole manufacturers, KeySpan located a Canadian firm, with whom they previously have not worked, which indicated that their pole delivery period would be 77 days. This time frame would result in a delivery date of on or about December 1, 2000, which fits into our schedule, assuming KeySpan can install the poles within 30 days, which would be on or about January 1, 2001. However, the poles would be manufactured in France which involves transatlantic shipping that could result in delays. 5. During our van tour a few months ago we were told that the new poles would be about 80-85 feet high; however,based on KeySpan's recent engineering calculations, two of the new poles will be 95 feet high and one will be 105 feet high. Since the cap will raise the grade about 5 feet in the area of the poles, and the existing towers are about 55-60 feet high (according to KeySpan) the new poles will be nearly twice as high as the existing towers. 6. To expedite installation of the new poles in order to keep within the 30-day construction period, KeySpan will construct the foundations for the poles concurrent with manufacture of the poles. 7. KeySpan plans to order the three new poles this Friday (September 15) and provide us with the construction schedule early next week. They also will provide us with approval/comments on our cap to pole connection drawing by the end of this week. Based on this discussion with KeySpan and the pole delivery and installation periods they have provided to us, and assuming we will get comments on the pole connection drawing this week, we have all the information we need to complete the construction contract documents for bid advertisement by the Town and will proceed to have the documents printed (50 copies) as soon as we receive approval from the Town. I will coordinate this with Greg Yakaboski and Mary Wilson on selecting a bid advertisement date and printing. With regard to the construction easements, so as not to delay bidding, the contractors will be informed that the easements currently are being prepared and that they will be in place at the time that the Notice to Mobilize will be provided,to the contractor. TFM/tam cc: G. Yakaboski, Esq. M. Wilson, Esq. �"Btl6ht�dl�°�" 0 1314/rFM00LTR.doc-51(RO4) AUG-03-00 1(31 19 FROr1 • ID 49045 PACE. 2!3 -l:)raff. .:august 3, 2000 ,1ea11 W. COchran, Supervisor Town of Southold 'rown Hall P.O. Box 1179 59095 Main Road Southold, NY 11911 Re.- L atldfill Closure C'orlstruction Project Bidding SclteciulN U(&-,B No. 111 1-G4 Dear S1113er,,isor Cochran: On August 2. 2000 w0 Attmnded a ine@'tint,( *t the landfill with representatives of KcySparl Energy regarding the plans and schedule for replacement of the electrical toNrers. As a result of that meeting,we have established the following schedule for the work- DeSC1_i tion Surveyor (Young Sz. Young) to Sta>;e August 9, 2000 Locations for New Poles as discussed with Ke �S an_to Survey NPN • Pole Locations August 1 U X000 KeySpan to Drill Soil Borings at New Pole August i 1 through August 14, 2000 Locab,0I1s KeySpan toprovide inf.)tmation ou Design August 18. 2000 --- of Poles and Pole Foululaticu,s to D&-S Based on this schedule and the input Nve receive frorn KeySpan on Atigust 10 we will finalize the, closure construction contract docurnents by September 1, 2000. The drawings rill be revised to show the r..onstnlction Nvork which is being coinpl.ted by the Town (i.e.. construction of Recharge Basins 1, 2 and 4 and clearing and regrading of the access way to Cox Lane). Allowing one week for printing, the construction contract documents and drawings would then be available to bidders on September 8, 2000. We recommend holding the pre--bid meeting two reeks after the date the bid documents are issued, on September 22, 2000. The bids mould be due three weeks later, on October 11, 2000. This should provide the TmNm Nvith approximately 45 days to mlew the bids, finali2e the agreement with the contractor and issue a notice to proceed by December 1, 2000. Allowing for 45 days for review and approval of the contractor's pre-mobilization submittals, actual on-site construction work could then begin on or around Jan=3- 15, 2001, V\NTI\,PUBLICIdsglSouthold\Jean Cochran.doe 08/03/00 6:11 PM AUC-03-00 113t2O FPOM1 • 1D: 518381W PACF 3!9 The Intent is to COl-"Pletc the.. tower replacement work 30 days before the on-site closure construction work begins (i e '. December 1 S, 2000). KeySpan will not be able to place the order for the new poles until the failndation design is established (i.e., around August IS, 2000), at which time the pole manufacturer N gill provide a delivery time for the poles. We intend to ask KeySpan to expedite pole delivery in order to ensure this schedule is tnet. The following action items should be completed by the Town prior to the date that the contract documents are made available for public bidding (i.e., September 8, 2000). L Complete agreements for perimeter construction and worlung easement 2. Publish advertisement for bids in accordance with Town legal requirements for public bids 3. Notify property owners to move materials and equipment off To-wn property along western perimeter and access way to Cox Lane. If you have any question regarding this letter or require additional information, please do not hesitate to call me. Very tnily yours. Thomas F. Maher, P.E. Vice President Cc: G 'Yakoboski, Town of Southold J. Banchuck,Town of Southold D. (;las,, D&B `ANTl�Pt.TRI.IC.dsg�MSottthold'�Jean Cocliran.doc 08,103/00 6;11. P1vZ OVIAKA AND BAF CCI MEMORANDUM TO: Jean W. Cochran,Supervisor FROM: Thomas F.Mda4 DATE: March 13,2000 SUBJECT: Discussion w/LIPA Re: Agreement for Replacement of Towers D&B No. 1314 On Friday, March 10, 2000, I spoke with EAen Markowski, Special Assistant to the Chairman, and Bill Davidson, Director of Government Relations of LIPA, regarding the Town of Southold's concern about LIPA initiated changes.to the transmission system in the future and financial exposure to the Town, and the need to have a meeting between the Town and LIPA to resolve this matter. I was informed by BUI Davidson that LIPA intends to formally adopt its plan to replace the existing transmission system with larger towers along the existing right-of-way in about two weeks. Since this formal plan adoption would "eliminate" possible LIPA initiated changes to their current thinking, they felt that this should allay concern by the Town, and the TowWLIPA agreement modified by LIPA should be satisfactory. They also requested that a meeting between the Town and LIPA be delayed, and hopefully eliminated, based on LIPA's formally adopted Plan and the Town's being comfortable with it. Although LIPA can always change its plan,if the plan is officially formalized I feel it would be extremely remote that LIPA would change it and,if there were to be a change, it would likely be initiated by others. TFIVUtam cc: Oregory Yakaboski,Esq. M. Jim Bunchuck w 01314/I'I:MMTjLdac-1 ► post it'Fox Note 7671 D°°° To 1 4 from co. • Phones �� Fax# �/ r 2R-99 16 , 37 FROM: 113r _ . 0 Qvirka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury,New York, 11747.2018 516-364.9890 • 718-460.3634 Fax:516.384-9045 e-mail: db-eng®woridnet.att.net December 28. 1999 Jenn W. Cochran, Supervisor Town of Southold TmN n Hall 530Q5 Main Road P.O. Hox 1179 Southold,NY 11971 Re: Southold Landfill Closure LiPA/KeySpan PoNver Lines D&B No. 1314-F2 Dear Supervisor Cochran: As you know, on the critical path for the landfill closure construction is the integration of LIPA', plan: for the electrical transmission lines and towers at the landfill into the design documents. Accordingl\. dmine the last few weeks we have directed efforts towards contacting LiPA and Key Span to obtain information regarding their plans. Today, KeySpan (Mr. Al Matusik) informed us that they have been instructed by LIPA to cease all -,votk related to the transmission lines and towers at the landfill because of"political reasons." As indicated in the minutes of the meeting held with representatives of KeySpan on June 18, 1999, this is contrary to prior discussions on this issue. We were previously led to believe that KeySpan was evaluating replacing the existing towers with new taller to\vers that would provide the height clearance belo\� the transmission wires needed to complete landfill closure construction. As a result of the communication with KeySpan today, I recommend that a meeting be scheduled with LIPA. KeySpan, the Town and D&B as soon as pos ible. The closure construction project cannot be bid until we have a clear understanding of LIPA's plans and schedule. If LIPA does not replace the towers within the next few months, the closure design will need to be revised to accommodate the existing tn%vers and the cost of closure construction will likely be greater due to the low clearance created by the existing low transmission lines. I will call you to discuss this issue and find out if you have any objections to such a meeting. In the meantime. if you have any questions regarding this matter or require additional assistance or information. please do not hesitate to call me. Very tl -,ours-1 Thomas F. Maher. P.E. TFN,I/DSG/bl,cmc Vice President cc: J. Bunchuck(Town of Southold) D. Glass(D&B) •1314/tfm99-56.Itr(R011 A DIVISION OF WILLIAM F.COSLILICH ASSOCIATES,P.C. Dvirka d[ and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 • 718-460-3634 Fax: 516-364-9045 e-mail: db-eng®worldnet.att.net August 6, 1999 Jean W. Cochran, Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure LIPA/KeySpan Power Lines D&B No. 1314-F 1 A Dear Supervisor Cochran: As you are aware, during the past 7-8 weeks, in conjunction with preparing the construction plans and specifications for the landfill closure project, we have been working with KeySpan Engineering and Construction in order to resolve the issues associated with the high voltage power, lines which traverse the southern portion of the landfill. Activities that we have performed in connection with this effort and closure construction include the following: 1. Site visit to the landfill to review the locations and construction of the power lines and towers, and follow up discussions with the Town on the approach to coordinating with LIPA. 2. Identifying the appropriate contact person at KeySpan and preparing correspondence that identifies the issues associated with integrating the existing power line towers into the closure design. 3. Telephone conversations with KeySpan and attendance at a meeting with KeySpan and the Town to determine the constraints associated with construction adjacent to the power lines and identifying possible options for raising the power lines or relocating/replacing the towers. 4. Preparation of follow up correspondence to the Town, including minutes of the meeting with KeySpan and a letter identifying potential options and action items. 5. Revising the design drawings to provide designated areas for construction of two new power line towers on the landfill. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. IDDVIIIKA AND■ARTIL UCC • Jean W. Cochran, Supervisor Page Two Town of Southold Town Hall August 6, 1999 Note that KeySpan Engineers agreed to move forward on evaluating tower replacement to attempt to meet an early Spring 2000 construction start. Mr. William Davidson of LiPA has advised D&B to continue to work with KeySpan engineers. He indicated that a presentation to the Town has been scheduled regarding LIPA's proposed plans to upgrade the entire transmission system. Additional anticipated activities in connection with this effort include: 1. Coordinating the surveying of the elevation of the power line to determine the existing height above existing and future grades. 2. Meetings with LIPA/KeySpan at the landfill site to review power line height constraints and tower replacement and relocation options. 3. Ongoing communications and follow up with LIPA/KeySpan to integrate the landfill closure cap design with the design of the new power line tower foundations. 4. Revisions to the drawings and specifications to provide for the details associated with integrating the tower foundations into the landfill cap. 5. Responding to LIPA's/KeySpan's comments on the closure design drawings with respect to impact on the construction of the new towers. The total effort for the work already completed and the anticipated additional effort identified at this time is $9,000. This estimate is based on the assumption that a satisfactory tower replacement option can be agreed to with LIPA/KeySpan in a relatively short period of time and incorporated into the closure design prior to completing the contract drawings and specifications, and that the option offered by LIPA/KeySpan will be acceptable to the Town and NYSDEC. If you have any questions regarding this matter or require additional assistance or information, please do not hesitate to contact me. Ve y yours,l Thomas F. Maher, P.E. Vice President TFM/DSG/bl cc, J. Bunchuck(Town of Southold) D. Glass (D&B) C. Velsor(D&B) ♦1314/tfm99-23.Itr(R05) s OT r0l .LAMES BUNCIJUC/C i'.O. Roe 962 SOI,li) WASTE COORDINATORN = Cutchogue, New York 11935 yr Tel:(516) 734-7685 Pax:(516) 734-7976 •.,,�yo1 � ��o.i(Is SOU 1 HO1.0 TOWN SOLID WASTE DISTRICT .frme 26, 1996 'l im Durenberger t,IPA Operations Support 117 Doctors Path Riverhead, NY i 1901 Dear Mr. Durenburger: As you sriggested when we spoke earlier today, i am writing to request I.,IPA's assistance in planning to cap the Southold Town landfill property on Route 48 in Cutchogue. Specifically, we wish to discuss concerns regarding the `droop' between the towers that carry the high-tension lines over the property. 'I he capping pr(ject will involve re-grading the entire landfill to a significantly higher contour than now exists. We wish to ensure that machinery used in the project, including dump trailers, trucks, payloaders, and bulldozers will not have a clearance problem when working under or around the wires. We also would like to discuss any other issues concerning safety or LIPA policies with regard to working near the wires and towers. Please let me know when you or someone from your office can schedule a trip to the facility to discuss these concerns. Of course, if you have any questions prior to a visit, please do not hesitate to call me. Sincerely, amen Bunchuck cc: 'Town hoard 'Thomas Maher, Dvirka & Rartilucci S FFO(� • opo y JAMES BUNCHUCK P.O. BMX ssz O Cutchogue,New York 11935 SOLID WASTE COORDINATOR c* W Tel;(516)734-7685 • Fax: (516)734-7976 SOUTHOLD TOWN SOLID WASTE DISTIUCT May 19, 1999 Mike Randazzo LIPA Electric Design and Construction 117 Doctors Path Riverhead, NY 11901 Dear Mr. Randazzo: I am writing at the suggestion of Bob Delaney of your staff to request LIPA's assistance in plans for capping the Southold Town Landfill lansmiss on lines t at cross the prope y1� with regard to working under and around the I had written last year to Tim Durenburger so as to alert LIPA to the matter (vee now ready to discuss lased copy of letter),but did not receive a formal response. We details of the work to be done on the landfill and the impact it may have on the transmission lines and vice-versa. Please contact me in order to arrange a field meeting with appropriate LIPA staff, the Town, and our consulting engineers to identify and discuss the relevant issues. I look forward to hearing from you at your earliest convenience. Sincerely, James Bunchuck cc: Supervisor Cochran Tom Maher,Dvirka and Bartilucci Dave Glass,Dvirka and Bartilucci ! • 117 Doctors Path LIPA Riverhead, NY 11901 Long Island Power Authority January 25, 2001 James Bunchuck Southold Town Solid Waste District P.O. Box 962 Cutchogue, NY 11935-0962 Subject: Southold Town Landfill Interference Resolution Dear Mr. Bunchuck, In addition to LIPA's transmission infrastructure, there is work associated with removing/re-locating LIPA's distribution facilities within the Landfill Property. This includes the removal of an existing two-phase pole line feeding a pump and a fire siren. The pump is being relocated near the entrance of the site, but the siren must re-supplied along the fence line away from the residential customers as discussed at our previous field meeting. Below please find LIPA's proposal for the resolution of these two issues: Relocation of two-phase pole line: The Landfill must provide clear access to the pole line to be removed, remove two existing Landfill owned poles, relocate the fire siren and remove the existing electric service. LIPA will remove the existing meter, service drop, and four sections of the two-phase primary pole line, including 3 distribution poles. Pole#3 will remain on Church Lane due to third party attachments and Pole#2 will be re-configured to a dead end pole with a new open delta bank. Pole#2 will be the service point for the new pump service. The Landfill will install a new service in compliance with LIPA's Rules and Regulations for Electric Service. Relocation of the fire siren: The fire siren can be supplied from Pole#2 on Tuthill Lane. This pole is approximately 735' from the new siren location. The new service point should be just inside the property line adjacent to Tuthill Lane. The meter must be capable of being read from Tuthill Lane. The Landfill will be responsible for removing the old siren and remounting it on a pole they will relocate/install. The Landfill will own and maintain the portion of the cable/wire on private property and the siren pole. If you have any questions, please feel free to contact me at (631) 548-7031. Sincerely, Michael Randazzo Design Engineer Electric Design and Construction, Riverhead Cc: Lester Cooke Fred Vaupel William Marceau Hinck Electrical MEMORANDUM TO: James Bunchuck Solid Waste Coordinator FROM: Thomas F. Mahe DATE: January 11, 2001 SUBJECT: Suggestions for Meeting with LIPA on January 12, 2001 1. LIPA shall indemnify and hold the Town harmless from any environmental impairment caused by installation of the new transmission poles and failure of the cap connection to the poles. 2. LIPA shall name the Town as additional insured in LIPA's general liability (and other?) insurance policy and provide environmental impairment insurance naming the Town as the certificate holder and additional insured. 3. LIPA shall be responsible for maintaining the connection of the cap to the poles. 4. LIPA shall be responsible for repair of any damage to the cap caused by the need to access and maintain the poles and cap connection to the poles. 5. LIPA shall establish escrow account for perpetual maintenance of the pole cap connection. 6. LIPA shall pay for costs resulting from additional work required to construct the cap to accommodate installation and maintenance of the poles. 7. LIPA shall commit to a schedule to remove the existing towers and complete installation of the new poles by the end of March and be responsible for closure contractor delay claims if the schedule is not met. Although it is my understanding that this has already been done, in addition to the above suggestions, the terms of the easement, agreement with LIPA/LILCO should be reviewed to determine if the Town has the right to require that LIPA remove the towers/poles from the landfill/Town property. TFM/tam 01344[FFMO 1 LTR.doc-O 1 Ul/IU/Uj "bl) 1L:1b NAA NEW YORK STATE New York State Environmental Facilities Corporation (800)882-9721 Within NY State (518)457-4100 FAX: (518)485-8773 www.nysefc.org THOMAS J.KELLY 3N&. W ENVIRONMENTAL President FACILMES CORPORATION January 9, 2001 Mr. Thomas F.Maher,P.E. Vice President Dvirka and Bartilucci,Consulting Engineers 330 Crossways Park Drive Woodbury,New York 11797-2015 Re: CWSRF Project No. C1-5110-01-00 Cutchogue Landfill Capping and Closure Southold(T) Suffolk County Dear Mr.Maher: This correspondence is written in response to your letter dated December 12,2000,to our office,regarding the referenced project. Specifically,with regard to the use of Clean Water State Revolving Fund(CWSRF)loan monies for re-routing Long Island Power Authority(LIPA) electrical transmission lines around the Cutchogue Landfill to facilitate closure of this landfill. We have determined that this activity is an eligible item for CWSRF funding as long as the following stipulations are met. 1. The relocation of the electrical transmission lines are deemed to be necessary to allow capping and closure construction. 2. An executed agreement between the Town of Southold and Long Island Power Authority is developed which provides a description of the scope of work and an amount paid to LIPA by the Town. A copy must be provided to EFC. 3. A change order to the construction contract for the Cutchogue Landfill, signed by the Consulting Engineer,Town and Contractor must be developed,if this work was not shown on the contract plans and specifications approved by the New York State Department of Environmental Conservation. An executed copy must be submitted to our office for approval. Also,please not that the CWSRF short-term loan monies will be available for this project until June 1,2001 (maturity date of CWSRF loan is June 25,2001). It is our understanding that the Town of Southold will be taking out a BAN at that time to repay the CWSRF loan. i j' 50 Wolf Road,Albany, New York 12205-2603 i 5 JAN-10-101 t�:s10 recon: •-• - ••--•- .• . 2 If you should have any further questions regarding this matter,please do not hesitate to contact me at(5 18)457-8156 or at the toll-free number listed above,menu selection#4. Sincerely, Zmy F. ,P.E. Environmental Project Engineer South/Eastern Projects Section cc: .lean W.Cochran,Supervisor,Town of Southold John Cushman,Controller,Town of Southold U1/IU/V1 It L'L 1L.lV 1'CLA z „j r New York State Environmental Facilities Corporation 50 Wolf Road Albany, NY 12205-2603 (800) 882-9721 Within NY State (518) 457-4100 FACSIMILE TRANSMITTAL 1-31 TO: Ruth Ann FAX #: -765-1823 COMPANY: Town of Southold - Supervisor's Office FROM: Jimmy NQ DATE: January 9. 2001 TOTAL NUMBER OF PAGES (including cover page): 3 REMARKS: i i I i WARNING: THIS T'RtANSMISSION MAY CONTAIN INFORMATION WHICH* IS PRIVILEGED AND CONFIDENTIAL AND SUNECTTO LEGAL RESTRICTIONS AND PENALTIES REGARDING ITS.DISCLOSURE OR OTHER USE. YOU A!RE PROHIBITED FROM COPYING, DISTRIBUTING OR OTHERWISE USING THIS INFORMATION IF YOU; ARE NOT THE INTENDED RECIPIENT. IF YOU HAVE RECEIVED THIS TRANSMITTAL IN ERROR, PLEASE NOTIFY US IMMEDIATELY AND RETURN THE ORIGINAL TO US BY SECURE MEANS WITHOUT MAKING A COPY. THANK YOU. � s Dvirka d1b and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J.Bartilucoi,P.E. Henry J Chlupsa,P E. Thomas F Maher,RE. Robert T Bums,P.E. Richard M.Walka, Steven A.Fangmann,P E. December 12, 2000 Senior Associates Anthony O.Conetta,P.E. Dennis F Koehler,P.E. James Ng Joseph H.Marturano Kan"_th J Pritchwd,PE Environmental Project Engineer Theodore S.Pyllar,Jr. New York State Environmental Associabs Facilities Corporation Rudolph F Cannavale 50 Wolf Road Joseph A.Fioraiiso,P E. David S Glass,P E. Albany,NY 12205 William D.Markin,P E. Michael Neuberger,RE. Brian M.Veith,PE. Re: Southold Landfill Closure Charles J.Wachsmuth,P.E. D&B 1314 Dear Mr. Ng: This is to confirm our telephone conversation today that monies paid by the Town of Southold to the Long Island Power Authority (LIPA) to route electrical transmission lines around the Southold Landfill to support closure of the landfill would be an eligible item under the Town's approved Clean Water State Revolving Fund loan agreement (CWSRF 5110-01-0) with the Environmental Facilities Corporation (EFC). As requested, as a condition of EFC's approval to use loan monies for this purpose, an agreement would need to be developed between the Town of Southold and LIPA indicating the dollar amount paid to LIPA by the Town. This agreement would be provided to EFC. If this letter does not reflect our conversation, please contact me. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam cc: Jean W. Cochran, Supervisor Gregory Yakaboski, Esq., Town Attorney James Bunchuck, Solid Waste Coordinator 01314\TFMOOLTR-64.DOC A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. November 2, 2000 MEMORANDUM TO: Betty Neville FROM: Jim Bunchuck SUBJECT: Proposed Resolution Please schedule the following resolution for the November 9 Town Board meeting: WHEREAS proposals for re-routing power lines around the landfill will not be known prior to receiving bids for the construction of the landfill cap, Here be it RESOLVED that the Town Board of the Town of Southold hereby extends the due date for the receipt of bids for construction of the landfill cap to Thursday,November 30, at 3:00 pm. November 2, 2000 MEMORANDUM TO: Town Board Members FROM: Jim Bunchuck SUBJECT: Extension of Due Date for Landfill Closure Construction Bids In consultation with Dvirka and Bartilucci, I hereby recommend extension of the due date for the acceptance of bids for construction of the landfill cap. Attached proposed resolution for this purpose. This follows a conversation between Tom Maher and Bill Davison of LIPA wherein Mr. Davison indicated that LIPA currently has no plan for how to re-route the power lines around the landfill to accommodate the capping project. While Davison will try to have more information when he meets with the Board on the Ie, this will put us past the current deadline for receiving bids(Nov. 9). Since it appears quite possible that the time needed for LIPA to determine what it must do to move the wires and poles- and then to schedule the work-may result in a delay in cap construction, Tom feels, and I agree,that an extension of the due date is necessary so that bidders can be so informed before submitting bids. I recommend that the deadline for receiving bids for the landfill cap construction be extended 3 weeks to November 30, 2000. 0 Dvirka and O Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury,New York, 11797-2015 516-364-9890 • 718-460-3634 Fax:516-364-9045 e-mail: db-eng@worldnet.att.net PrIncWal Wholes J.Bartikicd,P.E. Henry J.Chl pse,P.E. Thomas F Maher,P.E. Robert T.Burrs,P.E. Richard M.Wake, Steven A.Fanpmann,P.E. September 28, 2000 Senior Aasoelatea Anthony O.Conetta,P.E. Dennis F Koehler,P.E. Joseph H Madurano Jean W. Cochran, Supervisor Kervieth J.Pritchard,P.E. Theodore S.Pytler,Jr. Town of Southold Town Hall Assod Rudolph F.Carnivals P.O. Box 1179 Joseph A.Fioraliso,P.E. 59095 Main Road David S.Glass,P.E. �L William D.Merkkn,P.E. Southold,NY 11971 Michael NeuberW,P.E. Brien M.VWM.P.E. Charles J.Vlkdsmuth,P.E. Re: Replacement of Towers at the Southold Landfill D&B 1314 Dear Supervisor Cochran: Enclosed for the Town's file is a letter and construction schedule received from KeySpan for replacement of the towers with new poles at the landfill. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam , cc: Gregory Yakaboski,Esq., Town Attorney James Bunchuck, Solid Waste Coordinator 01314\TFMOOLTR.doc-62 A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. s KeySpan Energy ENERGY Riverhead, Doctors Path Riverhead,NY 11901 September 21,2000 Mr.Tom Maher,P.E. Vice President Division of Environmental Remediation Dvirka and Bartilucci Consulting Engineers 330 Crossways Park Drive Woodbury,N.Y. 11797-2015 Re: Southold Landfill Capping Project Conflict Resolution Dear Mr.Maher, As per your request,KeySpan Energy,acting as the agent for Long Island Power Authority,has prepared a master schedule(see attachment),which resolves the LIPA Transmission infrastructure conflict associated with the Landfill Capping Project at the Southold Landfill,located off Middle Rd.in Mattituck. Please recognize,KeySpan Energy has every intention of holding to this schedule,however,delays outside our control,i.e.: delayed material delivery,extreme weather conditions,etc may have an impact on completing all work by January 26,2001. We will work very closely with yourself and your Associate,Dave Glass throughout the duration of this project,to ensure that all work is progressed according to the attached schedule and that any delays are identified immediately and possible work-around developed. We look forward to maintaining a positive business relationship with you and your Associates on this very important project. SJin/c� ely, V.T.Espgsito F. aupel Regional Work Manager Pro, ct Manag T&D Project Management T&D Project an ement KeySpan Energy KeySpan Ener Cc: B.Davidson D.Glass P.Andreas G.Petschauer A.Wolf J.Duca R.Filosa J.Aretz SOUTHOLD LANDFILL CAPPING PROJECT „ , D- . . OriRem OCT • DEC JAN FEB NIAR Dur Dur Start Finish 04 11 18 25 02 09 16 23 30 06 13 20 27 04 11 18 25 01 08 15 22 29 0512 19 26 05 12 19 26 FINALIZE POLE DESIGN(FOUR POLES) 0 0 15SEP00 A AWARD POLE FABRICATION CONTRACT 0 0 15SEP00 A POLE DELIVERY 98d 93d 16SEP00 A 22DEC00 ORDER ANCILLARY MATL(WIRE,INSULATORS,ETC.) 30d 30d 09OCT00* 17NOV00 FORWARD POLE SPECS TO CIVIL ENGINEERING 0 0 20SEP00 A INCORPORATE CAPPING SPECS INTO FOUNDATION DESIGN 0 0 20SEP00 A FOUNDATION BID CYCLE 28d 27d 20SEP00 A 270CT00 FINALIZE FOUNDATION SPECIFICATION AND DESIGN 8d 7d 20SEP00 A 29SEP00 SUBMIT BID PACKAGE TO PURCHASING 0 0 020CT00 BID LEAD TIME 15d 15d 02OCT00* 20OCT00 AWARD FOUNDATION WORK 0 0 270CT00' DVIRKA AND BARTILUCCI DELIVER POLYLOCKS TO K.S.E 0 0 270CT00' MOBILIZE FOUNDATION CONTRACTOR 10d 10d 30OCT00* 10NOV00 FOUNDATION CONSTRUCTION 10d 10d 13NOV00* 28NOV00 LEAD TIME FOR FOUNDATION CURING 7d 7d 28NOV00* 04DEC00 TOWER REMOVAL BID CYCLE 20d 20d 020CT00* 270CT00 FINALIZE TOWER REMOVAL SPECIFICATION 8d 7d 20SEP00 A 29SEP00 SUBMIT BID PACKAGE TO PURCHASING 0 0 020CT00 BID LEAD TIME 15d 15d 020CT00* 20OCT00 AmmmmW AWARD TOWER REMOVAL WORK 0 0 270CT00' MOBILIZE TOWER REMOVAL CONTRACTOR 26d 26d 30OCT00' 06DEC00MOW TOWER REMOVALS 13d 13d 07DEC00' 26DEC00 TRANS/DIST BID CYCLE 32d 32d 1 160CT00' 30NOV00 Start date 03JAN00 Finish date 26JAN01 ®Early bar Data date 21 SEP00 V Early start point Run date 21SEP00 REVISED SEPTEMBER 21,2000 v Early finish point Pa number 1A Progress bar Critical bar Summary bar ©Primavera Systems,Inc. ♦ Start milestone point ♦ Finish milestone point SOUTHOLD LANDFILL CAPPING PROJECT 2000 11 Description Rem Early Early . . SEP OCT NOV DEC JAN FEB Dur Dur Start Finish 04 11 18 25 02 09 16 23 30 1. 13 20 27 04 11 18 25 01 1' 15 22 29 05 12 19 26 05 12 19 26 FINALIZE TRANS/DIST BID SPEC FOR ELECT CONSTRUCT 10d 10d 25SEP00' 06OCT00 SPECIFICATION REVIEW BY CONTRACTS MGT 5d 5d 09OCT00' 13OCT00AV SUBMIT BID PACKAGE TO PURCHASING 0 0 16OCT00' . BID LEAD TIME 30d 30d 160CT0028NOV00 Ell AWARD ELECTRIC CONSTRUCTION WORK 0 0 30NOV00' ♦; COMPLETE MATTITUCK SUBSTATION BANK X-OUT 0 0 31OCT00' SECURE CLEARANCE TO DE-ENERGIZE LINE 36d 36d 06DEC00' 26JAN01 MOBILIZE ELECTRIC CONSTRUCTION CONTRACTOR 5d 5d 30NOV00' 06DEC00 L REMOVE CONDUCTORS AND DEAD END 1d 1d 06DEC00' 06DEC00 yq INSTALL POLES,CONDUCTORS AND TIE-IN 22d 22d 27DEC00' 26JAN01 LINE IN-SERVICE 0 0 26JAN01 Start date 03JAN00 Early bar Finish date 26JAN01 _ Early start point Data date 21SEP00 V Run date 21SEP00 REVISED SEPTEMBER 21,2000 0 Early finish point Progress bar Pae number 2A Critical bar Summary bar © Start milestone point Primavera Systems,Inc. ♦ ♦ Finish milestone point • 6 Dvirka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-eng@worldnet.att.net Principals Nicholas J.Bartilueei,P.E. Henry J.Chlupse,P.E. Thomas F.Maher,P.E. Robert T.Bums,P.E. Richard M. September 27 2000 Steven A.Fangmangnann,P.E. p , Senior Associates Anthony O.Conetta,P.E. Dennis F.Koehler,P.E. Vincent T. Esposito Joseph H.Marturano Regional Work Manor Kenneth J.Pritchard,P.E. Theodore S.Nytler,Jr. Manager g gT&D Project Management KeySpan Energy Anoc Rudolph F a„ru„ale 117 Doctors Path Joseph A.Fionaiso,PE. Riverhead,NY 11901 David S.Glass,RE. Wiliam D.Marklin,P.E. Michael NeubegW,,P.E. Brian M.veith,P.E. Re: Replacement of Towers at the Town of Southold Landfill Charles J.Waehsmul h,P.E. D&B. 1314 Dear Mr. Esposito: At the direction of the Southold Town Board, I have been requested to inform you that the Town Board has taken the position that the transmission lines be placed underground rather than overhead, including at the Southold Landfill. The Town Supervisor will be inviting you to a meeting to discuss this matter and set a direction. Very truly yours, Thomas F. Maher, P.E. Vice President TFM/tam cc: Jean W. Cochran, Supervisor Gregory Yakaboski, Esq., Town Attorney James Bunchuck, Solid Waste Coordinator 01314\TFMOOLTR.doc-61 A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. U7_ 10 a - Dvirka and r ` v^" 0 Bartilucci CONSULTING ENGINEERS ✓ 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 - 718-460-3634 - Fax:516-364-9045 e-mail: db-eng@woridnet.att.net Ptd Neidas J.Bartiluod,P.E. Henry J.Chlupsa,RE. Thomas F.Maher,P.E. Robert T Burns,P.E. September 25,2000 Richard M.Wake, Steven A.Fangmann,P.E. Senior Associates Igor C. Sikiric, Environmental Engineer Danis o. ehlw,a,P.E. NYSDEC—Region One Dennis F.Koehbr,P.E. g Joseph H.Marturano Division of Solid& Hazardous Materials Kenneth J.Pritchard,P.E. Theodore S.Pytlar,Jr. Building 40—SUNY Stony Brook,NY 11790-2356 Associates Rudolph F.Cannavale Joseph A.Floraliso,P.E. Re: Town of Southold David S.Glass,P.E. W lliam D.Merklin,RE. Landfill Closure Construction Micheal Neuberger,RE. D&B NO. 1314 Brian M.Veilh,P.E. Charles J.Wlachsmuth,P.E. Dear Mr. Sikiric: On September 22, 2000, we received a final schedule from KeySpan Energy Corporation for replacement of the transmission towers which traverse the landfill. As a result,we are writing on behalf of the Town of Southold to inform you that the advertisement for bids for the closure construction contract will be published on October 5, 2000. The pre-bid meeting is scheduled for 11 a.m. on October 19th at the landfill and the bid due date is November 9,2000. . In addition, for your information, we are enclosing a drawing showing the cap connection detail which has been accepted by KeySpan for sealing the geomembrane to the new transmission pole foundation which KeySpan will be installing within the limits of the cap. If you have any questions regarding this matter or require additional information, please do not hesitate to call me. Very ly yours Thomas F. Maher, P.E. Vice President DSG\ck cc: Supervisor Jean W. Cochran,Town of Southold Gregory F.Yakaboski,Esq.,Town of Southold James Bunchuck,Town of Southold David Glass,D&B 41314\TFMOOLTR.doc-60 A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. LPA POLE 3'ASPHALT EL. 52.50 CONCRETE—SURFACE COURSE 4'ASPHALT CONCRETE—BASE COURSE :'G•. a • 1'-0' • s' • d 8'AGGREGATE—SUB • • BASE COURSE GSE POLYLOCK OR APPROVED EQUAL . TYPE II (CAST IN PLACE) GEOTEXTILE BARRIER PROTECTION 6. LAYER 12' LIPA POLE EXTRUSION WELD 60 MIL HDPE TEXTURED FOUNDATION GEOMEMBRANE 0 60 MIL HDPE TEXTURED O GEOMEMBRANE I GAS VENTING LAYER EL. 50.25 00 • •.. J 0 3 1.15' SEE POLYLOCK ATTACHMENT DETAIL (CONTINUOUS AROUND ENTIRE J FOUNDATION CIRCUMFERENCE) 0 POLYLOCK ATTACHMENT DETAIL QI N.T.S. o_ W CAPPING AT LIPA POLE DETAIL J U- N.T.S. i X x x x 0 TOWN OF SOUTHOLD SOUTHOLD LANDFILL CLOSURE Dvirka and Bartilucci CAPPING AT LIPA POLE O Consulting Engineers FIGURE A Division of William F. Cosulich Associates. P.C. SEP-22-00 15 59 FRO14 ID 51•gR675 PACE 1 '3 OVIAKA AND GARTILUCCI MEMORANDUM TO: ,leart W Cochran, Supervisor TOW11 of Southold FROM: Thomas 'vlal;et D.1TG: Septembar 22, 2000 SUBJECT; KeySpan Tower Replacement Schedule M,B No. 1314 As a follow-up to my memorandum dated September 20. 2000, please find attached a schedule prepared by KeySpan Energy for replacement of the towers at the Southold Landfill, which we received today. Consistent with the date provided in the September 20 memorandum, the new poles are scheduled for delivery on December 22, 2000, and completion of installation of the new poles and tie-in to the existing transmission system is scheduled for January 26, 2001, which is a few days earlier than the date in the September?0 memorandLun, which was February 1, 2001. Since (based on advertisement of bids on October S, 2000), notice for the closure construction contractor to mobilize to the site is planned for February 23, 2001, KeySpan's schedule looks good and provides a little cushion if there are minor delays in replacement of the towers. If you have any questions or require additional information, please call me. TFM/ tarn 01314,71A40OUTRdw.•51Ulkfj r Post-al Fax Note 7671 pate Z vt9eS* To J-1 i1� �3ti From710';'k 'J µP't -- Co iNpt '50".[i v L.tJ LA-4) Ftwne x 1 3 11 Ful 13t� -'��� 7� FaxrSA, .fibV.- In N ' N i 0 9 a 9 J 3 SOUTHOLD LANDFILL CAPPING PROJECT 1 y � i FO M 2E POLE DE SKbi(FOUR POtE.S) i D O 1SSEP00 A . jAWAMPOLE FABIRICATIONCCKMACT D fl 13SEPODA IPOLEDEUVERY W S'S-116SEPOGA 220ECOO OROER AWXlARYMA-L(WIR7E.INSJ-ATOR&ErC.) 30d 305 03OCT00• 17NOV00 FORWARD POLE SPECS TO CIVIL FAI MEENNG 0 0 2600410A MORPORATECAPPOGIRPECSI00ICIMATIONDESIGN 0 0 208F.409A FOUNOATCH 80CYCLE 2NI 27d 24SEPa0 A 27013M ANALIZE FOUNOATION SPEWCAT70N AND DESIGN Bd Tb 24140"M A 29SEM f ISUSmTBIOPAc A0EToPURCW49m a 0 020CTOG' i 810 a-"—T01>E 130 IN 020CT100' 200OT00 I AWARD FOLFCATION WORK 0 0 2fOCTOO• �MIRKAAMBARTLLIOGDELIVER POLVLOCKSTOKS.E 0 0 270Ci00Lrl ' , MONIME FOIIX0ATlW COMFPACTOR IN 100 7OOCTCI' 1011OVO0 LTE,�; FOIMSATIGNOOHIfTR1=ON lod 10d 13AIOVOO• 20110VpO LEAOTWEFOR FOGNCIA-1MCLIRMK3 74 Td21NDV00' O40KCO0 i A TOWER REMOVAL BOCYCIE 290 20d070CT00' 27OCID0Amommolow F"LAMTOMIRO POVAILSPECIFICATION ed 7d 203EPOOA 21SEP00 ? SISMIT W FOLKAOETOPJACHMING Of 0 02O17102' ♦ j Ln 810 LEAD TIME iscif i3d 02OCT00• 12oocms 1�"� I NOW P MO TOMER REMOVAL WORK 0 0 2TOCI00' ` MOMLQ---TOWER REMOVAL CON PACTON 28d 28d 3000700' OBOEOOp ' T011108%REMOVALS Vd 131010E+000• 28DECI0 TRAN11016TS0CYCLH ad 3m 180000' SONOY00low .� _. 8WidA a3JAN00 - �EaBy06 HILA 11111 25JAN Nftlymbrt ae Daysdlb 21SEFUO REVISEOSEP119lIBER21.2000 v B"fts'o ! IE/nd� 210EPOO pq Al r I 7 !♦P�o�s tsar � oPqp*AWm 1A K=71Ce mbar ti 0 WAWndraloapaint OP111Ieeeea kla ♦ FWab.+waiepowLi V i � v '0 i N 9 9 - 9 a '*1 O _ 3 i SOUTHOLD LANDFILL CAPPING PROJECT MUM TRVSO§rS*SVECfORBLE=CON STFi<IGT 106I062NEM' Oe0CM SPECM010NFEYIEWSYCONTRACTQMOT 5dj Sd O00CT00' I3MMO AV WE WT 90 PA0KAOE TO PYR CHAUM al al 140=,V' . WLM'FIME 300 30d 190CFD0' 200YO0 �7 AWMO ELECTRIC COseITMAXTM WORK D O WIN"* . C WL0E MATTMIM Stmw^TiOV LANK XOUf D D 310Ci00 8MME C{FARMWE TO OE-EirERCIZE LINE Sed 39d 08MMOO* 2LFAMO1 1r0uevFElE<nW00NFVRUCF10MC0%TMACTUR 5d Sd30NON00' OWE000 RElAO11ECDNMC90RSMOEWAD£NO I Idl td'OfaEM*- 0 ECOO INBTALLPMES,OONGMTORBAlDTtE•1N T 22d 226 270E000' 24UARM iL1NciN�YICE 0 D 2alAN�01' . J Ln 3 i a v i i FNAh Cft 2LOW01 11 E af fart pdtw 'n aG Ddab ii NEYISfOSEPFEMBER21.20W _ Ref d 21SEP00 V Eoy fMA port 7 nun6v b► �f+�v�Ml+el :� � 1�3Ca6adbv 'B —Suer "bw ;' OPtlle��a lnC. • BdRw'islmoe0ei! i i y OVIRKA AND BARTILUCCI MEMORANDUM TO: Jean W. Cochran, Supervisor Town of Southold FROM: Thomas M r DATE: September 22,2000 SUBJECT: KeySpan Tower Replacement Schedule D&B No. 1314 As a follow-up to my memorandum dated September 20, 2000, please find attached a schedule prepared by KeySpan Energy for replacement of the towers at the Southold Landfill, which we received today. Consistent with the date provided in the September 20 memorandum, the new poles are scheduled for delivery on December 22, 2000, and completion of installation of the new poles and tie-in to the existing transmission system is scheduled for January 26, 2001, which is a few days earlier than the date in the September 20 memorandum, which was February 1, 2001. Since (based on advertisement of bids on October 5, 2000), notice for the closure construction contractor to mobilize to the site is planned for February 23, 2001, KeySpan's schedule looks good and provides a little cushion if there are minor delays in replacement of the towers. If you have any questions or require additional information, please call me. TFM/tam 01314/rFM00LTR.doc-59(R01) SOUTHOLD LANDFILL CAPPING PROJECT FINALIZE POLE DESIGN(FOUR POLES) 0 ol 115MM A AWARD POLE FABRICATION CONTRACT 0 0 13EEP00 A . POLE DELIVERY 98d 03d 18SEP00 A 22DEC00 ORDER ANCILLARY MATL(WIRE,INSULATORS,ETC,) 30d Wd O9OCT00' 17NOV00 FORWARD POLE SPECS TOCIWLENGMIEEWNG 0 0 2032M INCORPORATE CAPPING SPECS INTO FOUNDATION DESIGN ol 0 20SEM A FOUNDATION SID CYCLE 28d 27d I 20$EP00 A 270CT00 FINALIZE FOUNDATION SPECIFICATK)N AND DESIGN ed 7d 20SEP00 A 20SEP00 SUBMIT BID PACKAGE TO PURCHASING 0 0 02OCT00' + BID LEAD TIME 130 18d D2OCT00' 200CT00 AWARD FOUNDATION WORK 0 0 270CT00. . OVIRKA AND LVUlL ICCI DELIVER POLYLOCKS TO K.S.E 0 0 2700T00• . MOBLIZE FOUWIIATION CONTRACTOR 10d 10d 300CT00• 10NOV00 FOUNDATION CONSTRUCTION 10d 10d 13NOVOO' 2&OV00 LEAD TIME FOR FOUNDATION CURING Td 7d 28NOV00. 04DEC00 TONYERREMOVAL BIO CYCLE 20d 20d 020CT00' 27OCT00 FlNAMTOWER REMOVAL SPECIFICATION 8d 7d 20SEPOOA 29SEPW SUBMIT BS]PACKAGE TO PURCHASING 0 0 020CM BID LEAD TIME lOdl 18d 02OCT00• 200CT00 LZ'� AWARD TOWER REMOVAL WORK 0 0 270CT00' . MOKIZE TOWER REMOVAL CONTRACTOR 28d 28d 300CT00• 08DEC00 TOWER REMOVALS 13d 130 070EOW• 28DF.000 TAANSIDIST BID CYCLE 32d Std 180CT00' l3oNovoo a SIM dab03JAN00Oft �Ealll16Y dsM 218EP00 REVISED SEPTEMBER 21.WIXI _Pwo�bw c ROW 1A IMCrumbw —Susswy bar N N 0 PIh1AYtli Inc. SSR onto"pain1 Rnbh adeswe poll.t d [s] h a SOUTHOLD LANDFILL CAPPING PROJECT FMALIZE TRANSIDIST BID SPEC FOR ELECT CONSTRUCT 10d 10d 26SEP00' OM L� SPECIFICATION REVIEW BY CONTRACTS MGr 5d 0 6d OOOCT00• 130CTOO SUBMIT SID PACKAGE TO PURCHASING 0 16=00• . BID LEAD TIME 30d 30d 100CTOO• 23NOVOO AWARD ELECTRIC CONSTRUCTION WORK 0 0 30NOVOO• + COMPLETE MATTITUCK SUBSTATION BANK X-0UT 0 0 MOCTOO• . SECURE CLEARANCE 70 DE-ENERGIZE LINE 36d 30d OWE=• 2WANO1 MOBILIZE ELECTRIC CONSTRUCTION CONTRACTOR 5d 6d 30NOVOO• OWECOO L� REMOVE CONDUCTORS AND DEAD END 1d 1d OSDECOO• OBDEC00 INSTALL POLES,CONDUCTORS AND TIE-IN 22d 22d 2705000' 2EJAN01 LINE IN-SERVICE 0 0 25JANOI i o sort date 03J 00 BS EMy ba RM 1wom v Erly*ash Por.. 21SP00 REVISED SEPTEMBER 21,2000 �ftwmbrr 0 20k ®Cdtld by 0 r • s.,w.ma.� I O Prhrlavera Inc. . M ioh a I I all, a H OVIRKA AND BARTILUCCI MEMORANDUM TO: Jean W. Cochran, Supervisor Town of Southold FROM: Thomas F. Maher DATE: September 20, 2000 SUBJECT: Replacement of Transmissions Towers at Landfill D&B No. 1314 Presented below is an update to my September 13th memorandum to you regarding the status of KeySpan's transmission tower replacement efforts at the landfill. The following is based on the information provided to me yesterday during a telephone call I received from Mr. Vincent Esposito of KeySpan. 1. Consistent with my prior discussion with KeySpan, on September 15, 2000 the order was placed for the new poles with a Canadian manufacturer. The poles will be manufactured in France, as indicated in my September 13`h memorandum. However, KeySpan has now informed us that the delivery time will be increased from 77 days to 98 days. This represents a pole delivery date of December 22, 2000. This change in delivery date represents a 3-week increase in time; however, due to the holidays, the actual impact could represent an increase of up to 4%2 weeks, according to KeySpan. As a result, the pole replacement work is now expected by KeySpan to be completed on February 1, 2000. KeySpan indicated a final schedule will be provided in writing for the pole replacement work by the end of this week. Nevertheless, KeySpan continues to emphasize the potential for circumstances beyond its control, such as labor stoppages and shipping delays, which could result in further delays. 2. As previously indicated, KeySpan intends to proceed with pole foundation installation work on a parallel track with the pole manufacturing. KeySpan has reviewed and approved our sketch showing the proposed method for attaching the landfill geomembrane cap to the pole foundation using PolyLock Attachments. The PolyLock Attachments will be cast into the concrete pole foundation by KeySpan. However, KeySpan has requested that we arrange for purchase and delivery of the PolyLock Attachments, by the end of October. The cost for the PolyLock Attachments, including delivery, is $290. If you agree, D&B will arrange for purchase and delivery to KeySpan, make the payment and then bill the amount as an expense to the Town. 1 OVIRKA AND BARTILUCCI Memorandum Page Two Jean W. Cochran, Supervisor Town of Southold September 20, 2000 3. KeySpan anticipates that the power lines will be de-energized for a period of approximately 2 months, between the time the existing towers are removed and the new poles are installed. Therefore, during this period there will be no redundant system for power transmission. However, KeySpan has indicated that they do not anticipate any problems in connection with the loss of redundancy for Southold during the time of year it will occur. TFM/DSG/tam cc: G. Yakaboski, Esq. ,VWilson, Esq. vJ. Buunchuck D. Glass 01314/rFM00LTR.doc-57 t I • • Dvirka d1b and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 • 718-460-3634 Fax: 516-364-9045 e-mail: db-eng@woridnet.att.net Principal Nicholas J.Bartiluca,P.E. Henry J.Chlupsa,RE. Thomas F.Maher,P.E. Robert T.Bums,P.E. Richard M.Welka, Steven A.Fangmann,P.E. September 15, 2000 Senior Assoaiatss Anthony O.Conetta,RE. Dennis F.Koehler,PE. Joseph H.Marturano Gary J. Petschauer,P.E., Director Kenneth J.Pritchard,P.E. Theodore S.Pytlar,Jr. Transmission Engineering KeySpan Energy Corporation Assmi175 East Old Country Road Rudolph F.Cannavals Hicksville,NY 11801 Joseph A.Fioraliso,P.E. David S.Glass,P.E. Wiliam D.Merklin,P.E. Re: Southold Landfill Closure Michael Neuberger,P.E. Brian M.Veith,PE. Capping at LIPA Pole Detail Charles J.Nkchsmuth,PE. D&B No. 1314-G4 Dear Mr. Petschauer: Thank you for your e-mail(Attachment A)dated September 15,2000, in which you indicate that you find our capping connection detail(Attachment B)acceptable. Please note,however,we are unable to respond to your request to forward the Polylock Attachment to KeySpan since you have not provided us with the final details on the design of the foundation,in particular circumference. Additionally, please be advised that since the foundation design and installation is being prepared, coordinated and implemented by KeySpan Energy, the Polylock Attachment should be procured by KeySpan Energy. As a result, we are enclosing for your use, product information which we have obtained from the manufacturer,GSE Lining Technology,Inc. (Attachment Q. If you have any questions regarding this matter or require additional information, please do not hesitate to contact me. Very truly your )Da s, Ut TFM(t)/ld ciate Attachments cc: Jean W. Cochran, Supervisor Gregory F. Yakaboski,Esq.,Town Attorney James Bunchuck, Solid Waste Coordinator Vincent T. Esposito, KeySpan Energy Thomas F. Maher, D&B ♦1314\D$000LTR-03.DOC A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. • • ATTACHMENT A E-MAIL TRANSMISSION FROM GARY PETSCHAUER ♦1314\F0915015.doc • • David Glass From: Gary J Petschauer[gpetschauer@keyspanenergy.comj. Sent: Friday, September 15, 2000 9:52 AM To: David Glass Cc: Joseph F Cascio; Vincent T Esposito; Kenneth M Lynn Subject: Capping at LIPA Pole- Southold Landfill Dave Re: File LIPA DETAIL WM/08-30-00 The drawing we have showing the poly lock clips on the pole foundation circumference has been found acceptable after reviewing this with KeySpan Civil personnel. I ask you to forward the poly locks to the attention of Kenneth Lynn at KeySpan Energy, 600 Doctors Path, Riverhead NY when they are received. Please let me know when you expect to receive them so we may synchronize its installation with the foundation installation. I just apologize for the delay in getting back to you on this. Card for Gary J. Gary Petschauer LIPA POLE 3'ASPHALT EL 52.50 CONCRETE—SURFACE COURSE 4'ASPHALT CONCRETE—BASE COURSE °d e 1,-0, a a. e d e 8'AGGREGATE—SUB BASE COURSE GSE POLYLOCK OR APPROVED EQUAL .. TYPE II (CAST IN PLACE) GEOTEXTILE BARRIER PROTECTION 6' LAYER 12' LIPA POLE EXTRUSION WELD FOUNDATION 60 MIL HDPE TEXTURED GEOMEMBRANE O 60 MTEM RED HDPE TERED " O GEOMEMBRANE 1 GAS VENTING LAYER EL. 50.25 O e M .Q .. e'. 0 ° O 3 1.15" SEE POLYLOCK ATTACHMENT DETNL (CONTINUOUS AROUND ENTIRE FOUNDATION CIRCUMFERENCE) 0 POLYLOCK ATTACHMENT DETAIL al N.T.S. a W CAPPING AT LIPA POLE DETAIL J L` N.T.S. x x x x 0 SOUTHOLD LANDFILL SOUTHOLD, NEW YORK Dvirka and Bartilucci CAPPING AT LIPA POLE O Consulting Engineers FIGURE 1 A Division of William F. Cosulich Associates, P.C. 6" Extrusion weld GSE HDPE Liner o-• d d d GSE PolyLock a a a a A Concrete (Set in concrete) PolyLock Attachment Not to scale 4 Ll t Tabookm�►. Mm �■ ,�r� ���a wi■�a�r��Neoss��aa N�lwuo� QWAb RUN Boit` �a�a�iw � wius®i■■ic ���o �� DRAWNr DATE REVISION 1 DWG. NO. D-P= I 6.00" 1 .15" WE Polylock Profile Scale 1" = 1" am Udoo T�ohabm LR � ss�a�ar�arwr��re■®s�s����ww�le: stoma oswsrs s�wro;r oarrrro ewwors �s sero aoaos wows carr rsaR rswew a� wy raw� wwrrss■rrwc oeswlswsarsaswsw■w■sass u>wswlrtaslrror: DRAWN on DATE 1IfN REVISION 1 DWG. NO. D—M90a1 r Dvirka and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury,New York, 11797-2015 516-364-9890 a 718-460-3834 ■ Fax:516-364-9045 e-mail: db-eng6worldnet.att.net September 14, 2000 Vincent T. Esposito Regional Work Manager T&D Project Management Department KeySpan Energy 600 Doctors Path Riverhead,NY 11901 Re: Replacement of Towers at the Southold Landfill D&B 1314 Dear Mr. Esposito: This is to confirm our telephone conversation yesterday. 1. KeySpan will order three new poles to replace the towers at the landfill on September 15, 2000. 2. The anticipated delivery date of the poles is on or about December 1,2000. 3. The existing towers will be removed and the new poles will be installed by or about December 31,2000. 4. The foundations for the new poles will be constructed concurrently during the period that the poles are being manufactured. 5. KeySpan will provide a construction schedule for construction of the pole foundations and installation of the poles early next week (i.e., September 18 or 19, 2000). 6. We will receivecomments on the drawings we prepared illustrating connection of the cap to the poles by September 15,2000. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. r OVIRKA AND BARACCI Vincent T. Esposito Page Two Regional Work Manager T&D Project Management Department KeySpan Energy September 14,2000 If this is not your understanding,please contact me as soon as possible. Very truly yours, 4 L C4, Thomas F. Maher,P.E. Vice President TFM/tam cc: Jean W. Cochran, Supervisor, Town of Southold Gregory Yakaboski,Esq., Town Attorney, Town of Southold Mary C. Wilson,Esq.,Assistant Town Attorney, Town of Southold James Bunchuck, Solid Waste Coordinator 01314\TFMOOLTR-55.DOC 0 0 Jim Bunchuck From: David Glass[DGlass@dt-eng.com] Sent: Saturday,August 26, 2000 9:38 AM To: Thomas F Maher; James Bunchuck(E-mail) Subject: FW: Steel poles for Southold landfill Jim/Tom - Below please find a message which I received from KeySpan on Friday. I will follow up. As you can see they still have not provided final confirmation of pole locations or a description of the pole foundations. -Dave -----Original Message----- From: Gary J Petschauer [SMTP:gpetschauer@keyspanenergy.com] <mailto: [SMTP:gpetschauer@keyspanenergy.com]> Sent: Friday, August 25, 2000 4:24 PM To: dglass@db-eng.com <mailto:dglass@db-eng.com> Subject: Steel poles for Southold landfill Sorry for the delay in responding to you. I was out of town. The 3 poles will be foundation type poles having anchor bolt cages. This was determined and confirmed via soil borings and load analysis conducted on the planned poles to be installed at the site. As indicated earlier, these foundations will be poured and set at a top level of 1 foot above final grade. Joe Cascio, the engineer for this project has been asked to provide you with exact location of new poles at the landfill. He is ill today, but will get you that information when he returns next week. I do not anticipate any pole vendor design drawings earlier than mid September. In the meantime it you can define the location, quantity, and spacing of the cap clips referring to the top of the pole foundation and provide us with a sketch we will include it in the foundation designs. Please send those sketches to Joe Cascio at KeySpan Energy 175 E. Old Country Road Hicksville, NY 11801 Gary 1 OVIRKA AND BART CCI MEMORANDUM TO: Jean W. Cochran, Supervisor Town of Southold FROM: Thomas F. Mah44�f DATE: September 13, 2000 SUBJECT: Replacement of Transmission Towers at the Landfill D&B No. 1314 As you likely are aware, we have been trying to get a pole delivery date and construction schedule for installation of the poles from KeySpan for about a month. We were told by KeySpan that they would provide the delivery date to us at least three weeks ago. We also provided a design drawing to KeySpan about three weeks ago illustrating how the cap would be connected to the new poles based on the pole configuration they provided to us. For the last three weeks, we have placed a number of calls to KeySpan to obtain the pole delivery and installation dates, and comments on the drawing, but did not receive any return calls. We need the installation date so that the landfill closure construction contractor can be informed of the anticipated Notice-to-Proceed date and we need comments on the pole drawing to finalize the design drawings for bid. I finally was able to contact KeySpan (Vincent Esposito)this morning and learned the following: 1. KeySpan did not want to place the pole order without LIPA's express decision to proceed with replacement of the poles. The concern was that it could cost LIPA a few hundred thousand dollars which would be wasted if the ultimate decision was to bury the new lines in the Town of Southold. 2. LIPA has decided to proceed even though it could be a costly liability. The decision was made last week and, since that time, KeySpan has been contacting various pole manufacturers to obtain delivery dates. KeySpan did not want to contact us regarding the LIPA decision without a delivery date. 3. Based on discussions with pole manufacturers that KeySpan has used in the past, because the order would involve only three poles, the earliest delivery time frame would be a minimum of 150 days, which from today would result in delivery in mid- February 2001, with installation complete at the earliest in mid-March based on KeySpan's preliminary estimate of 30 days to install the poles. OVIRKA AND BART CCI Memorandum Page Two Jean Cochran, Supervisor Town of Southold September 13,2000 4. In contacting pole manufacturers, KeySpan located a Canadian firm,with whom they previously have not worked, which indicated that their pole delivery period would be 77 days. This time frame would result in a delivery date of on or about December 1, 2000, which fits into our schedule, assuming KeySpan can install the poles within 30 days, which would be on or about January 1, 2001. However, the poles would be manufactured in France which involves transatlantic shipping that could result in delays. 5. During our van tour a few months ago we were told that the new poles would be about 80-85 feet high; however, based on KeySpan's recent engineering calculations, two of the new poles will be 95 feet high and one will be 105 feet high. Since the cap will raise the grade about 5 feet in the area of the poles, and the existing towers are about 55-60 feet high (according to KeySpan) the new poles will be nearly twice as high as the existing towers. 6. To expedite installation of the new poles in order to keep within the 30-day construction period, KeySpan will construct the foundations for the poles concurrent with manufacture of the poles. 7. KeySpan plans to order the three new poles this Friday (September 15) and provide us with the construction schedule early next week. They also will provide us with approval/comments on our cap to pole connection drawing by the end of this week. Based on this discussion with KeySpan and the pole delivery and installation periods they have provided to us, and assuming we will get comments on the pole connection drawing this week, we have all the information we need to complete the construction contract documents for bid advertisement by the Town and will proceed to have the documents printed (50 copies) as soon as we receive approval from the Town. I will coordinate this with Greg Yakaboski and Mary Wilson on selecting a bid advertisement date and printing. With regard to the construction easements, so as not to delay bidding, the contractors will be informed that the easements currently are being prepared and that they will be in place at the time that the Notice to Mobilize will be provided to the contractor. TFM/tam cc: G. Yakaboski,Esq. M. Wilson, Esq. J. Bunchuck 01314/rFM00LTR.doc-51(RO4) Dvirka and O Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 ■ Fax: 516-364-9045 e-mail: db-eng@woddnet.att.net August 7, 2000 Vincent T. Esposito, Regional Work Manager T&D Project Management Department KeySpan Energy 600 Doctors Path Riverhead,NY 11901 Re: Southold Landfill Closure Replacement of Transmission Poles D&B No. 1314-G4 Dear Mr. Esposito: We are writing to confirm our understanding of the plans and schedule for replacement of the electrical towers at the Southold Landfill. Based on our recent discussions, our understanding of the schedule for the work is summarized below. Description Date Surveyor(Young& Young)to Stake Locations for New Poles August 9, 2000 KeySpan to Survey New Pole Locations August 10, 2000 KeySpan to Drill Soil Borings at New Pole Locations August 11 through August 14, 2000 KeySpan to Provide Information on Design of Poles and Pole August 18,2000 Foundations to D&B Based on our discussions, KeySpan Energy will do everything possible to maintain this schedule and accommodate the Town's schedule for closure construction at the landfill. The Town is planning to advertise the project on September 11, 2000, and issue a notice to proceed to the selected closure.construction contractor on December 1, 2000, and mobilize to the site shortly thereafter. In order for the Town to avoid the potential for delay claims by the closure construction contractor, we are requesting on behalf of the Town, that KeySpan complete the tower replacement work by December 15, 2000. We understand this will require expediting delivery of the new poles, since as we understand it you will not be able to place the order for the new poles until the design is complete, and the standard delivery time for the new poles can be up to 20 weeks. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIRKA AND BAATILUCCI Vincent T. Esposito, Regional Work Manager Page Two T&D Project Management Department KeySpan Energy August 7, 2000 Thank you again for your attention and cooperation in this matter. We look forward to continuing to work closely with you to successfully complete this work on schedule. If you have any question regarding this letter or require additional information, please do not hesitate to call me. Very truly yo , Thomas F. Maher, P.E. Vice President TFM/DSG/bl,tam cc: Jean Cochran, Supervisor, Town of Southold Gregory Yakaboski, Town of Southold James BUhdh=l David Glass, D&B_ ,... ,. . ♦1314/tfm001tr.doc 46(R02) f APP.-26-00 12 . 06 FROM : ID! 64667S PACE 1/3 UV IRKA AND BAA tUCCI Post it, F'x o,0 76%1 ► !y 70 on From CO./Dept co ' Phone U �-'�/,{ ..q/�� Phonu N Fax N ����� Fax M --------- - IVIEIVI<Ul�u�liuivi TO: Jean W. Cochran, Supervisor FROM: Thomas F. Mal,4 DATE: April 20, 2000 SUBJECT: LIPA Transmission Towers On April 19, 1 spoke with Bill Davidson of LIPA to determine if LIPA has made a formal decision with regard to their plans for replacement and upgrading of the transmission system in the Town of Southold and how that decision would impact replacement of the towers at the landfill. Hill informed me that LIPA niet last week on. April 13 to discuss and resolve this matter; however, the matter was determined to be more complex than originally thought. As a result, LIPA will be evaluating a number of transmission alternatives, including trying to come up with a solution that is agreeable to the Town. A meeting, is scheduled for May 2 for LIPA to review the evaluation of alternatives and make a final decision. This situation and LIPA's schedule, and impact on the Town's schedule forclosure of the landfill, is described iu the attached draft letter to NYSDEC (Anthony Cava) which I plan to transmit early next week. If you have any questions or require additional information, please do not hesitate to call me. TFM/tani Enclosure 013141ITMOOLTRAoc-26(R01) AUG-03-00 13 :44 FROM: ID: 549045 PAGE 1/4 PRIVII FGE AND CONFIDENTIALITY NOTICE Tho information in this fax is intended for the namcd recipients only. it may contain privileged and confidential matter. If you have received this fax in error,please notify us Dvl rka Immediately by a collect telephone call to (516) 364-9890 and and return the original to the sender by mail. We will 0 reimburse you for postage. Do not disclose the contents to Bartillucci anyone. Thank-you. db CONSULTING ENGINEERS 330 Crossways Park Drive, Woodbury, New York, 11797-2015 516-364-9890 • Fax:516-364-9045 D&B FAX NO: (516) 364-9045 COMPANY NAME : ^ "4100 ATTENTION: FAX NO.: Oct- FROM: ---- �^T -- SUBJECT: >7A -----�_- ----JOB#:----------_ --- NO. OF PAGES: 1 (including cover sheet) MESSAGE:' J�m� �l/,' W1�i�19W _ � Ill�!)�4i AM Gt�t??lM On ��O�t�C►. ff gx Hill 41 MA AW� z1ok r THANK YOU: - _-- ------ ---- A DIVISION OF WILLIAM F.COSULICH ASSOCIATES.P.C. AUG-03-00 13:45 FROM: ID: F*649O45 PAGE 2/4 r` Y A •! Yti . •i 11 I , V ` 1 •ti. _ r 1 mall If No. 1 . -k�CISgLaW � IIR; 1314/GEN—CONST • ALE. i 3 t 43-26 TATE: f,iEZ/3-21-00) ✓ !/ YYF'�t r J� r��-1�/'� 40 DATE REVISION INT 3.0 ss ROAD -e - m 4000 LT1 44, LIP �, E? Ute i RECHARGE BASIN NO. W � � V 1 APPROXIMATE LIMIT OF WASTE cn Ln J / 1 L � AUC-03-00 19: 19 FROM 1 63649045 PACE. 2!3 -1-1raf't august 3, 2000 Jean W. Cochrai!, Supervisor Town of Southold Town Hall P.O, Box 1179 59095 Main Road Southold,NFY I 197 1 Re: Landfill Closure Consmictiort Project Bidding Schedule D&B No 1314-G4 Dear Supeii isor Coehram On August 2, 2000 we attended a meeting at the landfill with representatives of KcySpan Energy regarding the plans and schednle for replacement of the electrical towers. As a result of that meeting,we have established the following schedule for the Nvo.rk: Date Surveyor (Young & Young) to Stake August 9, 2000 Locations for New Poles as discussed with Ke)-Span KeySpan to Sun,ev New Pole Locations August 10 2000 KeySpan to Drill Soil Borings at New Pole Auuct 1 l through August 14, 20(Y) Zp Locations KeySpan to Provide Information on Design August 18. 2000 of Poles and Pole Foundaticais to D&B Based on this schedule and the input we receive from KeySpan on August IS"?, we. will finalize the closure constnietion contract documents by September 1, 2000. The drawings will be revised to show, the construction work which is being completed by the Town (i.e., construction of Recharge Basins 1 , 2 and 4 and clearing and reggradin? of the access Tway to Cox Lane), Allowing one week for printing, the construction contract documents and drawings would then be available to bidders on September 8, 2000. We recommend holding the pre-bid meeting two weeks after the date the bid documents are issued, on September 22, 2000. The bids would be due three weeks later, on October 13, 2000. This should provide the ToNNm with approximately 45 days to review the bids, finalize the agreement with the contractor and issue a notice to proceed by December 1, 2000. Allowing for 45 days: for review and approval of the contractor's pre-mobilization submittals, actual on-site construction work could then begin on or around Januar} 15, 2001 '\NNT1'\PUBLIC`,dsglSouthold\Jean Cochran.doc 08;'03/00 6:11 PM AIDC-03-00 18: 20 FROM: I13: 516364900 PACE. 3/3 The intent is to complete the to,,ver replacement work 30 days before the on-site closure construction work begins (i e., Decemberl S, 2000). KeySpan will not be able to place the order for the new poles until the foundation design is established (i.e., arottrAd August Is, 2000), at which time the pole manufacturer will provide a delivery time for the poles. We intend to ask KeySpan to expedite pole delivery in order to ensure this schedule is met. Key The following action items should be completed by the Town prior to the date that the contract documents are made available for public bidding(i.e., September 8, 20001. 1. Complete agreements for perimeter construction and working easement 2. Publish advertisement for bids in accordance with Town legal requirements for public bids 3. Notify property owners to move materials and equipment ofd'Town property along western perimeter and access way to Cox Lane. If you have any question regarding this letter or require additional in#brrnation, please do not hesitate to call me. Very trill" yours. Thomas F. Maher, P.E. Vice President Cc: G 'Yakoboski. Tomm of Southold J. Bunchuck,ToNx r1 of Southold D. Glass, D&B 'ANTI TUBLIC',,dga"Southold'Jean Col hra.n.doc 08103100 6:11 PN APR-26-00 12 : 06 FROM - is 1D: 576#675 PACE ?:'3 , WIAF'I April 20, 2,000 Anthony J. Cava, P.F. Regional Solid and 1437,ardous Waste Engineer New York State Department ofEnvircnunental Conservation SUNY- Region l - Building 40 Stony Brook, NY 11790-2356 Re: Southold Landfill Closure D&B No. 1314 Dear Mr. Cava: This is a follow-up to my letter of February 18, 2000, to provide you with an update of the status of closure of die Southold Landfill. As you are aware, there has been a delay in bidding the construction contract due to the need to resolve replacement of the transmission towers on the landfill with LIPA. LIPA was to have made a decision with regard to replacement of the towers on March 31, 2000, but the meeting to make this decision within LIPA was cancelled. A meeting was held by LIPA on April 13, 2000, and a decision was made to look at different alternatives for overall replacement of the towers in the Town of Southhold. It is LIPA's intent to resolve this matter in early May, including the need to replace the towers at the landfill. As explained in the February 18 letter, the Town feels that it is prudent not to bid the construction contract until it knows LIPA's plans and schedule for replacement ofthe towers. The Town still plans to bid the construction contract this year but, depending on LIP A.'s decision and schedule, the contractor may not be able to begin construction until early next year. You should be aware, however, that the Town is continuing to proceed with work on the landfill in conformance with the approved closure construction documents. This work includes filling of the former scavenger waste lagoons, construction of the recharge basins and preparation of the construction access roadway. A surveyor is placing grade stakes to guide construction of,the recharge basins. This work is being supervised on a weekly basis by our firm dependent on the work performed for a given week. After completion of the recharge basins and the access roadway, the Town intends to begin grading of the landfill to prepare the subgrade for closure. A surveyor also will place grade stakes to guide construction of the subbrade. j APR-26-00 12 - 07 FROM- 0 1D 51 8675 PACE 3/3 i Anthony J. Cava, P.E. Regional Solid and Hazardous Waste Engineer Page Two New York State Department of Envirorunental Conservation April 20, 2000 If you have any questions or require additional information,please do not hesitate to call nae. Very truly yours, Thomas F. Maher, P.I:. 'rFlvvtam Vice President cc: Jean W. Cochran, Supervisor, Town of Southold Gregory 'Y'akaboski, Esq., Town of Southold James Bunchuck, To Am of Southold 0 1314/ FMOOLTR_doc-25(103) MAR-12-00 18:04 FROM: ID: PAGE 1/2 0VIRKAAPJ0WASLU=I MEMORANDUM TO: Jean W. Cochran,Supervisor FROM: Thomas F..Maha4 DATE: March 13,2000 SUBJECT: Discussion w/LIPA Re: Agreement for Replacement of Towers D&B No. 1314 On Friday, March 10, 2000, I spoke with Ellen Markowski, Special Assistant to the Chairman, and Bill Davidson, Director of Government Relations of LIPA. regarding the Town of Southold's concern about LIPA initiated changes to the transmission system in the future and financial exposure to the Town, and the need to have a meeting between the Town and LIPA to resolve this matter. I was informed by Bill Davidson that. LIPA intends to formally adopt its plan to replace the existing transmission system with larger towers along the existing right-of-way in about two weeks. Since this formal plan adoption would "eliminate" possible LIPA initiated changes to their current thinldng, they felt that this should allay concern by the Town, and the Town/LIPA agreement modified by LIPA should be satisfactory. They also requested that a meeting between the Town and LIPA be delayed, and hopefully eliminated, based on LIPA's formally adopted plan and the Town's being comfortable with it. Although LIPA can always change its plan, if the plan is officially formalized I feel it would be extremely remote that LIPA would change it and,if there were to be a change,it would likely be initiated by others. TFM/tam cc: Oregory Yakaboski,Esq. Jim Bunchuck 01314ATMOOL1Raoo-11 7671 °oma .,� is 6 pne� postit'Fax Note Co. Phos.t Phone s f.� Fftax• �6 L� MAR- 12-00 IR- 07 FROM ID- PACE 1.'2 OVIRKA AND BAPITILUCCI MEMORANDUM TO: Jea11 W. Cocluarl, Supervisor FROM: Thomas F. Mah 41 , DATE: March 13, 2000 SUBYECT: Disc>ilssion w/LIPA Re: Agreement for Replacement of Towers D&13 No. 1314 On Friday, March 10, 2000, 1 spoke with Ellen Markowski, Special Assistant to the Chairman, and Bill Davidson, Director of Government Relations of LIPA, regarding the Town of Southold's concern about I_,IPA initiated changes to the transmission system in the future and financial exposure to the Town, and the need to have a meeting between the Town and LIPA to resolve this matter. I was informed by Bill Davidson that LIPA intends to formally adopt its plan to replace the existing transmission system with larger towers along the existing right-of-way in about two weeks. Since this formal plan adoption would "eliminate" possible LIPA initiated changes to their current thinking, they felt that this should allay concern by the Town, and the Town/LIPA agreement modified by I_.IPA should be satisfactory. They also requested that a meeting between the ToAm and LIPA be delayed, and hopefully eliminated, based on LIPA's formally adopted plan and the Town's being comfortable with it. Although LIPA can always change its plan, if the plan is officially formalized I feel it world be extremely remote that LIPA would change it and, if there were to be a change, it would likely be initiated by others. TFM/tam cc: Gregory Yakaboski, Esq Jim Bunclluck 0 11144 Fb100LTR doc-I I Past-iV Fax Note 7671 Dale — pageg► 10 \ From Copt. 1/ Co . .f. _ FPhonc M y Phone a Fox# MAR- 12-00 l 3: 07 FROM- ID@ PACE 2.'2 I3VIRKA AND HARTILUCCI MEMORANDUM TO: Jean W. Cochran, Su .. visor FROM: Thomas F. Ma1tH���/ DATE: March 13, 2000 SUBJECT: Closure Construction Schedule D&B No. 1314 As you are aware, we are still trying to reach agreement with LTPA regarding replacement of the transmission towers at the landfill. Assuming that agreement can be reached by the end of March, based on conversations with I.,IPA, it will take about four months for the towers to be installed. Although closure construction could take place concurrently with replacement of the towers, this would not be the preferred approach. Rather it is preferable to have the towers replaced before closure construction commences. As a result, it is likely that closure construction -would not commence until August/September, which would require a winter break in construction and likely higher construction cost. As a result of this situation; I suggest that construction be deferred until 2001. The project still can be bid this year and 9.11 contractor required submittals can be reviewed and approved this year so that the contractor is ready to proceed with construction on March 1, 2001. This revised schedule also will provide the Town with sufficient time to negotiate with the adjacent property regarding construction easements and plan for the handling of waste materials during the construction period. In addition, I had a chance to visit the landfill on Friday, March 10, and inspect the work that Jim Bunchuck has performed in constructing two of the recharge basins, which looks good. By deferring construction until next year, additional time will be available for the Town to perform additional closure construction related work, such as completion of the construction access roadway, construction of additional recharge basins and contour grading, which will result in additional cost savings to the Town. TFM/tam cc: Gregory Yakaboski, Esq, Jim Bunchuck 01314lr MOOLTRAoa12 JAM- 13-00 19 : 91 FROM: iD: PACE 1/2 -DRAFT- Date - William S. Davidson Albert S. Matusik Director of Government Relations Engineer Tong Island Power Authority Operations Btdlding 3 333 Earle Ovington Blvd. KeySpan Energy Corporation Uniondale,NY 11553 175 East Old Country Road Hicksville, NY 11$08 Re: Replacement of Transmission Towers at the Southold Landfill Dear Messrs. Davidson and Matusik: This is to confirm your telephone conversation with Mr. Thomas Maher of Dvirka and Bartitucci Consulting Engineers (D&B) on January 12, 2000, regarding the above referenced matter. 1. KeySpan Energy Corporation (KSE), with the approval of and at the direction of the Long, Island Power Authority (LIPA), will replace the transmission towers at the Southold Landfill with larger towers at the locations indicated in the drawings previously provided to you by D&B on January 3, 2000. In addition, KSE will replace or add towers adjacent to the landfill as necessary to ensure adequate transmission line clearance for landfill closure construction and maintenance of the landfill after constriction. Following installation of the new towers. KSE will remove the old towers to a depth of 3 feet below existing grade. 2. The replacement (and addition) of the new towers is consistent with KSI-'s and LTPA's current plan for upgrading the transmission system and, as such, the Town of Southold (Town) will not incur any charges for design and installation of the new towers and removal of the old towers. 3. If atter installation of the new towers,the Town requires a change in the transmission system which negates the use of the new towers, the Town will reimburse KSE and LIPA tar the cost related to the design and installation of the new towers. If KSE or LIPA change the, transmission system which negates the use of the new towers, there will be no charge to the Town for the design and installation of the new towers. JAN-13--00 141 -42 FROM- . ID PAGF. 2%2 1 r William S. Davidson Page Two Director of Government Relations Long, Island Power Authority Albert S. Matusik, Engineer Operations Building 3 KeySpan Energy Corporation 4. Since time is of the essence to commence closure construction in accordance with the Stipulation Agreement between the Town and the New York State Department of Environmental Conservation, KSE and LIPA will immediately begin the Process to replace the towers at and adjacent to the Southold landfill as of the date of execution of this agreement of understanding. Completion of installation of the new towers and removal of the old towers will be no later than 14 weeks after the date of this agreement. Agreement to this ttnderstanding is indicated by KSF and LIPA below If there are any questions., or if additional information is required, please do not hesitate to call me. Very truly yours, Jean W. Cochran Supervisor JVdClTFNI/tans 0tz19/httScont-TR-01 doc(R02) William S. Davidson Albert S. Matusik Long Island Power Authority KeySpan Fnergy Corporation Date -----__.---_---------____ ---•-- ----- —I)ate---- DEC-28-99 16 : 37 FROM: ID PAGE 1 /1 Dvirka oDand Bartilucci CONSULTING ENGINEERS 330 Crossways Park Ddve,Woodbury, New York, 11797-2015 516-364-9890 • 718-460.3634 Fax: 516-364-9045 e-mail: db-eng®woddnet.att.net l>ecember .2-li. 1999 Jean W. Cochran. Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure I_IPA/KeySpan Power Lines D&B No. 1314-1`2 Dear Supervisor Cochran: As you know. on the critical path for the landfill closure construction is the integration of LIP^'s plans for the electrical transmission lines and towers at the landfill into the design documents. Accordingly. during the last few weeks we have directed efforts towards contacting LIPA and Kek Span to obtain information regarding their plans. Today, KeySpan (Mr. Al Matusik) informed us that they have been instructed by LIPA to cease all work related to the transmission lines and towers at the landfill because of"political reasons." As indicated in the minutes of the meeting held with representatives of KeySpan on June 18. 1999, this is contrary to prior discussions on this issue. We were previously led to believe that KeySpan was evaluating replacing the existing towers with neN� taller toNvers that would provide the height clearance belo\\ the transmission wires needed to complete landfill closure construction. As a result of the communication with KeySpan today, I recommend that a meeting be scheduled with LIPA. KeySpan, the Town and D&B as soon as possible. The closure construction project cannot be bid until we have a clear understanding of IAPA's plans and schedule. If LIPA does not replace the tower: within the next few months. the closure design will need to be revised to accommodate the existing towers and the cost of closure construction will likely be greater due to the low clearance created by the existing low transmission lines. I will call you to discuss this issue and find out if you have any objections to such a meeting. In the meantime, if you have any questions regarding this matter or require additional assistance or information. please do not hesitate to call me. Very If -'ours-1 Thomas F. Maher. P.E. TFM/DSG/bl,cmc Vice President cc: J. Bunchuck(Town of Southold) D. Glass(D&B) ♦1314/tfm99-56.Itr(R0I) A DIVISION OF WILLIAM F.COSMICH ASSOCIATES,P.C. DEC-28-99 16: 37 FR.OM: 0 ID: PAGE ) / 1 Dvirka and 0 Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 • 718-460-3634 Fax: 616-364-9045 e-mail: db-eng®worldnet.att.net December 28, 1991 Jean W. Cochran. Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1 179 Southold,NY 11971 Re: Southold Landfill Closure LIPA/KeySpan Power Lines D&_,B No. 1314-F=' Dear Supervisor Cochran: As you know, on the critical path for the landfill closure construction is the integration of LiPA's plan: for the electrical transmission lines and towers at the !andfill into the design documents. AccordinglN. daring the last few weeks we hive directed efforts towards contacting, LIPA and KeySpan to obtain information regarding their plans. Today, KeySpan (Mr. Al Matusik) informed us that they have been instructed by LIPA to cease all walk related to the transmission lines and towers at the landfill because of"political reasons." As indicated in the minutes of the meeting held with representatives of KeySpan on June 18, 1999, this is contrary to prior discussions on this issue. We were previously led to believe that KeySpan was evaluating replacing the existing towers with ne\� taller tc)wers that would provide the height clearance belo\\ the transmission wires needed to complete landfill closure construction. As a result of the communication with KeySpan today, I recommend that a meeting be scheduled with LIPA. KeySpan, the Town and D&B as soon as possible. The closure construction proiect cannot be bid until we have a clear understanding of LIPA's plans and schedule. If LIPA does not replace the towers within the next few months, the closure design will need to be revised to accommodate the existing towers and the cost of closure construction will likely be greater due to the low clearance created by the existing low transmission lines. I will call you to discuss this issue and find out if you have any objections to such a meeting. In the meantime. if you have any questions regarding this matter or require additional assistance or information. please do not hesitate to call me. Very )I - ours;1 Thomas F. Maher, P.E. TFM/DSG/bl,cmc Vice President cc: J. Bunchuck(Town of Southold) D. Glass(D&B) •1314/tfm99-56.Itr(R0I) A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. Dvi rka and O Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 • 718-460-3634 Fax:516-364-9045 e-mail: db-eng@worldnet.att.net December 28, 1999 Jean W. Cochran, Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure LIPA/KeySpan Power Lines D&B No. 1314-172 Dear Supervisor Cochran: As you know, on the critical path for the landfill closure construction is the integration of LIPA's plans for the electrical transmission lines and towers at the landfill into the design documents. Accordingly, during the last few weeks we have directed efforts towards contacting LIPA and KeySpan to obtain information regarding their plans. Today, KeySpan (Mr. Al Matusik) infonned us that they have been instructed by LIPA to cease all work related to the transmission lines and towers at the landfill because of"political reasons." As indicated in the minutes of the meeting held with representatives of KeySpan on June 18, 1999, this is contrary to prior discussions on this issue. We were previously led to believe that KeySpan was evaluating replacing the existing towers with new taller towers that would provide the height clearance below the transmission wires needed to complete landfill closure construction. As a result of the communication with KeySpan today, I recommend that a meeting be scheduled with LIPA, KeySpan, the Town and D&B as soon as possible. The closure construction project cannot be bid until we have a clear understanding of LIPA's plans and schedule. If LIPA does not replace the towers within the next few months, the closure design will need to be revised to accommodate the existing towers and the cost of closure construction will likely be greater due to the low clearance created by the existing low transmission lines. 1 will call you to discuss this issue and find out if you have any objections to such a meeting. In the meantime, if you have any questions regarding this matter or require additional assistance or information, please do not hesitate to call me. Ver Iv ours Thomas F. Maher, P.E. TFM/DSG/bl,cmc Vice President cc: J. Bunchuck(Town of Southold) D. Glass(D&B) ♦13I4/tfm99-56.Itr(R01) A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. 6- © Scl.ty Q �1 l.uh h�2P.�n u.7 Oka ) )OC /OV o� D n � ry s ava�. tA- G""s ku e FEB-27-00 17126 FROMi ALja SSP OVIAKA AND®AI%UCCI MEMORANDUM TO: Gregory F. Yakaboski,Esq. Town Attorney FROM: Thomas F. Maher DATE: February 28,2000 SUBJECT: Replacement of Towers at the Landfill D&B No. 1314 As requested, I have prepared this memorandum regarding the Agreement between the Town of Southold and LIPA for replacement of the transmission towers at the Southold Landfill. Attached is a black line copy of the Agreement that I originally drafted and sent to LIPA and KeySpan. This copy shows LIPA's changes. Deletions are black lined and additions are in italics. In my review of the LIPA changes, the only change of concern involves deletion of the second sentence in Item No. 3 on the fust page. In.deleting this clause (and confirmed in discussion with Bill Davidson of LIPA), LIPA reserves the right to charge the Town for the replacement towers, even if LIPA changes its current"conceptual" plan to replace the existing towers along the existing right-of-way. Mr.Davidson informed me that the current plan is still conceptual and has not been formally adopted by LIPA. Therefore, LIPA could adopt a different plan, such as burial of the power lines or rerouting of the lines and, although he thought the chance of an alternative plan is remote, it is still a possibility. If a change from the conceptual plan were to occur and, if LIPA pursued reimbursement from the Town for replacement of the towers at the landfill,the cost to the Town would be about$100,000. As requested, I also have attached a clean copy of LIPA's modified Agreement. If the Town accepts LIPA's terms, the modified Agreement should be typed on Town letterhead, signed by the Supervisor and transmitted to LIPA for execution. Until the Agreement is executed, LIPA will not order the new towers. As a suggestion, perhaps the Supervisor could speak with LIPA (Richard Kessel) to accept the original language that any change initiated by LIPA would not result in a cost to the Town. TFM/tam D _C Enclosures 01314n7M00L11Ld0C4W 01) 2 9 �= a TOWN A O N 'S OFFICE TOWN OF SOUTHOLO FEB-27-00 17129 FROMs -DRAFT- Date— William S.Davidson ��� Director of Government Relations lees Long Island Power Authority AAefatiegs Building3 333 Earle Ovington Blvd. Uniondale,NY 11553 Re: Replacement of Transmission Towers at the Southold Landfill Dear Mossm.Mr. Davidson ander: This is to confirm your telephone conversation with Mr. Thomas Maher of Dvirka and Bartilucci Consulting Engineers(D&B)on January 12,2000,regarding the above referenced matter. 1. Yhe Long Island Power Authority (LIPA) will replace the transmission towers at the Southold Landfill with larger towers at the locations indicated in the drawings previously provided to you by D&B on January 3, 2000. In addition, K99 LIPA will replace or add towers adjacent to the landfill as reasonably necessary to ensure adequate transmission line clearance for landfill closure construction and maintenance of the landfill after construction. Following installation of the new towers, KNE LIPA will remove the old towers to a depth of 3 feet below existing grade. 2. The replacement (and addition) of the new towers is consistent with XSE'a lia'a LIPA's current plan for upgrading the transmission system and, as such, the Town of Southold (Town)will not incur any charges for design and installation of the new towers and removal of the old towers. 3. If,after installation of the new towers,the Town requires a change in the transmission system which negates the use of the new towers, the Town will reimburse KRZ And LIPA for the cost related to the design and installation of the new towers. FEB-27-00 17:29 FROM: •' g William S. Davidson Page Two Director of Government Relations Long Island Power Authority opefaaefts Building 4. 4. Sfipu4afiefi Agmenwat heVAwo the Town and- 4-0- U- 0-4h; 3-4-84-6 R-WO POPSAMOM a Bay,4mamiawl Goariss" a;K99 LIPA will imm&aWly promptly begin the process to replace the towers at and adjacent to the Southold landfill as of the date of execution of this memorandum of understanding. Gemplefien Of LIPA will use all reasonable efforts to promptly complete the installation of the new towers and removal of the old towers but it is understood that the completion date will be dependent upon steel pole delivery schedules. Agreement to this understanding is indicated by K89 LIPA below. If there are any questions, or if additional information is required, please do not hesitate to call me. Very truly yours, Jean W. Cochran Supervisor JWC/TFM/tam 01314/MISCOOLTR-01.doc(03) *Aviam 91 Ah S— ik Seth Hulkower Chief Operating Officer Long Island Power Authority(LIPA) Date Date FEB-27-00 17:30 FROM: •'' • ••"� � Date— William S.Davidson Director of Government Relations Long Island Power Authority 333 Earle Ovington Blvd. Uniondale,NY 11553 Re: Replacement of Transmission Towers at the Southold Landfill Dear Mr. Davidson: This is to confirm your telephone conversation with Mr. Thomas Maher of Dvirka and Bartilucci Consulting Engineers(D&B)on January 12,2000,regarding the above referenced matter. 1. The. Long Island Power Authority (LIPA) will replace the transmission towers at the Southold Landfill with larger towers at the locations indicated in the drawings previously provided to you by D&B on January 3, 2000. In addition, LIPA will replace or add towers adjacent to the landfill as reasonably necessary to ensure adequate transmission line clearance for landfill closure construction and maintenance of the landfill after construction. Following installation of the new towers, LIPA will remove the old towers to a depth of 3 feet below existing grade. 2. The replacement(and addition) of the new towers is consistent with LIPA's current plan for upgrading the transmission system and, as such,the Town of Southold(Town)will not incur any charges for design and installation of the new towers and removal of the old towers. 3. If,after installation of the new towers,the Town requires a change in the transmission system which negates the use of the new towers, the Town will reimburse LIPA for the cost related to the design and installation of the new towers. FEB-27-00 17e30 FROM: •'': """ William S.Davidson Page Two Director of Government Relations Long Island Power Authority 4. LIPA will promptly begin the process to replace the towers at and adjacent to the Southold landfill as of the date of execution of this memorandum of understanding. LIPA will use all reasonable efforts to promptly complete the installation of the new towers and removal of the old towers, but it is understood that the completion date will be dependent upon steel pole delivery schedules. Agreement to this understanding is indicated by LIPA below. If there are any questions, or if additional information is required, please do not hesitate to call me. Very truly yours, Jean W. Cochran Supervisor 01314MS000LTR-01-doo(R04) Seth Hulkower Chief Operating Officer Long Island Power Authority(LIPA) Date Dvirka and O Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-eng 0 worldnet.att.net August 6, 1999 Jean W. Cochran, Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure LIPA/KeySpan Power Lines D&B No. 1314-F 1 A Dear Supervisor Cochran: As you are aware, during the past 7-8 weeks, in conjunction with preparing the construction plans and specifications for the landfill closure project, we have been working with KeySpan Engineering and Construction in order to resolve the issues associated with the high voltage power lines which traverse the southern portion of the landfill. Activities that we have performed in connection with this effort and closure construction include the following: 1. Site visit to the landfill to review the locations and construction of the power lines and towers, and follow up discussions with the Town on the approach to coordinating with LIPA. 2. Identifying the appropriate contact person at KeySpan and preparing correspondence that identifies the issues associated with integrating the existing power line towers into the closure design. 3. Telephone conversations with KeySpan and attendance at a meeting with KeySpan and the Town to determine the constraints associated with construction adjacent to the power lines and identifying possible options for raising the power lines or relocating/replacing the towers. 4. Preparation of follow up correspondence to the Town, including minutes of the meeting with KeySpan and a letter identifying potential options and action items. 5. Revising the design drawings to provide designated areas for construction of two new power line towers on the landfill. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIRKA AND BARTILUCCI Jean W. Cochran, Supervisor Page Two Town of Southold Town Hall August 6, 1999 Note that KeySpan Engineers agreed to move forward on evaluating tower replacement to attempt to meet an early Spring 2000 construction start. Mr. William Davidson of LIPA has advised D&B to continue to work with KeySpan engineers. He indicated that a presentation to the Town has been scheduled regarding LIPA's proposed plans to upgrade the entire transmission system. Additional anticipated activities in connection with this effort include: I. Coordinati..g the surveying of the elevation of the power line to determine the existing height above existing and future grades. 2. Meetings with LIPA/KeySpan at the landfill site to review power line height constraints and tower replacement and relocation options. 3. Ongoing communications and follow up with LIPA/KeySpan to integrate the landfill closure cap design with the design of the new power line tower foundations. 4. Revisions to the drawings and specifications to provide for the details associated with integrating the tower foundations into the landfill cap. 5. Responding to LIPA's/KeySpan's comments on the closure design drawings with respect to impact on the construction of the new towers. The total effort for the work already completed and the anticipated additional effort identified at this time is $9,000. This estimate is based on the assumption that a satisfactory tower replacement option can be agreed to with LIPA/KeySpan in a relatively short period of time and incorporated into the closure design prior to completing the contract drawings and specifications, and that the option offered by LIPA/KeySpan will be acceptable to the Town and NYSDEC. If you have any questions regarding this matter or require additional assistance o, information, please do not hesitate to contact me. Ve y yours, Thomas F. Maher, P.E. Vice President TFM/DSG/bl cc: J, Bunchuck(Town of Southold) D. Glass (D&B) C. Velsor(D&B) ♦1314/tf n99-23.Itr(R05) r d1Dvirka and O Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-364-9890 ■ 718-460-3634 Fax: 516-364-9045 e-mail: db-engGworldnet.att.net August 6, 1999 Jean W. Cochran, Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure LIPA/KeySpan Power Lines D&B No. 1314-F 1 A Dear Supervisor Cochran: As you are aware, during the past 7-8 weeks, in conjunction with preparing the construction plans and specifications for the landfill closure project, we have been working with KeySpan Engineering and Construction in order to resolve the issues associated with the high voltage power lines which traverse the southern portion of the landfill. Activities that we have performed in connection with this effort and closure construction include the following: 1. Site visit to the landfill to review the locations and construction of the power lines and towers, and follow up discussions with the Town on the approach to coordinating with LIPA. 2. Identifying the appropriate contact person at KeySpan and preparing correspondence that identifies the issues associated with integrating the existing power line towers into the closure design. 3. Telephone conversations with KeySpan and attendance at a meeting with KeySpan and the Town to determine the constraints associated with construction adjacent to the power lines and identifying possible options for raising the power lines or relocating/replacing the towers. 4. Preparation of follow up correspondence to the Town, including minutes of the meeting with KeySpan and a letter identifying potential options and action items. 5. Revising the design drawings to provide designated areas for construction of two new power line towers on the landfill. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIRKA AND BARTILUCGI Jean W. Cochran, Supervisor Page Two Town of Southold Town Hall August 6, 1999 Note that KeySpan Engineers agreed to move forward on evaluating tower replacement to attempt to meet an early Spring 2000 construction start. Mr. William Davidson of LIPA has advised D&B to continue to work with KeySpan engineers. He indicated that a presentation to the Town has been scheduled regarding LIPA's proposed plans to upgrade the entire transmission system. Additional anticipated activities in connection with this effort include: 1. Coordinating the surveying of the elevation of the power line to determine the existing height above existing and future grades. 2. Meetings with LIPA/KeySpan at the landfill site to review power line height constraints and tower replacement and relocation options. 3. Ongoing communications and follow up with LIPA/KeySpan to integrate the landfill closure cap design with the design of the new power line tower foundations. 4. Revisions to the drawings and specifications to provide for the details associated with integrating the tower foundations into the landfill cap. 5. Responding to LIPA's/KeySpan's comments on the closure design drawings with respect to impact on the construction of the new towers. The total effort for the work already completed and the anticipated additional effort identified at this time is $9,000. This estimate is based on the assumption that a satisfactory tower replacement option can be agreed to with LIPA/KeySpan in a relatively short period of time and incorporated into the closure design prior to completing the contract drawings and specifications, and that the option offered by LIPA/KeySpan will be acceptable to the Town and NYSDEC. If you have any questions regarding this matter or require additional assistance or information, please do not hesitate to contact me. ,7y yours, Thomas F. Maher, P.E. Vice President TFM/DSG/bl cc* J. Bunchuck (Town of Southold) D. Glass (D&B) C. Velsor(D&B) ♦1314/tfm99-23.Itr(R05) .11 go A 00 Dvirka and O Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 ■ 718-460-3634 Fax:516-364-9045 e-mail: db-eng@woddnet.att.net August 6, 1999 Jean W. Cochran, Supervisor Town of Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 Re: Southold Landfill Closure LIPA/KeySpan Power Lines D&B No. 1314-F 1 A Dear Supervisor Cochran: As you are aware, during the past 7-8 weeks, in conjunction with preparing the construction plans and specifications for the landfill closure project, we have been working with KeySpan Engineering and Construction in order to resolve the issues associated with the high voltage power lines which traverse the southern portion of the landfill. Activities that we have performed in connection with this effort and closure construction include the following: 1. Site visit to the landfill to review the locations and construction of the power lines and towers, and follow up discussions with the Town on the approach to coordinating with LIPA. 2. Identifying the appropriate contact person at KeySpan and preparing correspondence that identifies the issues associated with integrating the existing power line towers into the closure design. 3. Telephone conversations with KeySpan and attendance at a meeting with KeySpan and the Town to determine the constraints associated with construction adjacent to the power lines and identifying possible options for raising the power lines or relocating/replacing the towers. 4. Preparation of follow up correspondence to the Town, including minutes of the meeting with KeySpan and a letter identifying potential options and action items. 5. Revising the design drawings to provide designated areas for construction of two new power line towers on the landfill. AUG 10 IM U A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. SUPERVISO;�S OrFICE TOWN OF SOUIF+OLD 0 ! 00 .OVIRKA AND BARTILUCCI Jean W. Cochran, Supervisor Page Two Town of Southold Town Hall August 6, 1999 Note that KeySpan Engineers agreed to move forward on evaluating tower replacement to attempt to meet an early Spring 2000 construction start. Mr. William Davidson of LIPA has advised D&B to continue to work with KeySpan engineers. He indicated that a presentation to the Town has been scheduled regarding LIPA's proposed plans to upgrade the entire transmission system. Additional anticipated activities in connection with this effort include: 1. Coordinating the surveying of the elevation of the power line to determine the existing height above existing and future grades. 2. Meetings with LIPA/KeySpan at the landfill site to review power line height constraints and tower replacement and relocation options. 3. Ongoing communications and follow up with LIPA/KeySpan to integrate the landfill closure cap design with the design of the new power line tower foundations. 4. Revisions to the drawings and specifications to provide for the details associated with integrating the tower foundations into the landfill cap. 5. Responding to LIPA's/KeySpan's comments on the closure design drawings with respect to impact on the construction of the new towers. The total effort for the work already completed and the anticipated additional effort identified at this time is $9,000. This estimate is based on the assumption that a satisfactory tower replacement option can be agreed to with LIPA/KeySpan in a relatively short period of time and incorporated into the closure design prior to completing the contract drawings and specifications, and that the option offered by LIPA/KeySpan will be acceptable to the Town and NYSDEC. If you have any questions regarding this matter or require additional assistance or information, please do not hesitate to contact me. V. y yours-,-) Thomas F. Maher, P.E. Vice President TFM/DSG/bl cc: J. Bunchuck(Town of Southold) D. Glass (D&B) C. Velsor(D&B) ♦1314/tfm99-23.Itr(R05) a . JIJL 16 '9'.a 03:4`TT1 SI IC?LI7 TC,11I HHLL X16 7x5, 18x3 F. 1:'4 q9 SVFF01 `EAN W. COCF RAN `town Hall, 5309 Main Road SUPERVISOR cv=� x ?f P.O. Box 1179 Southold, New'Y'ork 11973, Fax(516) 765-1823 `� �! l �►a J Telephone (516) 765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD AGENDA SOUTHOLD TOWN BOARD JULY 20, 1999 7:30 P.M. POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. Call to Order Pledge of Allegiance Appro=val of the .^.udit of trills o!'July zQ, 1999 Approval of Minutes of July 6, 1999 Town Board Meeting. Next Regular Town Board Meeting- August. 3, 1999 at 4 30 p m. SPECIAL PRESENTATION Proclamation to Victor Brown Bicycle Safety Award L. REPORTS 1 , Island Group Administration Claim Lag Report --through May 1999 2 Town of Southold Budget Report - May 1999 3 Town Clerk's Monthly Report - June 1999 4 H1-1S Administrators Claim Lag Study Analysis -through June 1999 5 Southold Town Justice Court, Bruer - June 1999 6 Island Group Administration Claim Lag Report -through June 1999 7. Board of Town Trustees - June 1999 8 Program for the Disabled -- June 1999 Events .. JUL 16 '99 n'?:45FH WA-D TCAT I HALL X16 765 1923 16 P.2'4 Southold Town Board Meeting Agenda - July 20, 1999 Page Z 111. PUBLIC NOTICES l , State of Connecticut, Department of Environmental Protection, Notice of Tentative Determination to approve an application of Fishers Island Ferry District to expand existing ferry terminal and modify existing; ferry docking. Written comments by July 31, 1999, COMMUN[CATIONS 1. Letter to Supervisor Cochran from John Rieger, Peconic Amateur Radio Club, re thank you 2. Letter to Supervisor Cochran from .Alex Wipf, S O.S Now, Ltd., re LIPA High tension wires. iv: TOR QIscusSiON Pleas_e_notq All "For Discussion" items are discussed during the 9 00 A M to 4.30 P M. Town Board Work Session. 1 'Tech Coordinator II 2 Fishers Island Constables — per Judge Evans (9-30 a to ) 3 Telephone System Upgrade 4. Fancily Activity Center -- Partnership with Greenport rather than Town pool V. RESOLUTIONS Special Note: At the start of the Town Board .Meeting the Supervisor will invite the public to speak on the following resolutions i. Authorize modification to the General Fund Whole Town 1999 budget for administration of the STAR proguarn 2. Authorize and direct the Town Clerk to advertise for bids to construct a stairway at the end of Rocky Point Road, East Marion. 3, Accept, with regret, the resignation of Stephanie H McCarthy, Senior Aide II. riJL 16 799 tl_;:46F I 011C.1LD T1-1111 HALL 516 765 18-2-3 � P. 3 4 Southold Town Board Meeting .Agenda - July 20, 1999 Paan 3 V. RESOLUTIONS —Cont. 4 Authorize and direct the Town Clerk to advertise for the position of Senior .Aide 1.1 at the Human Resource Center 5. Officially change the name of Private Road #5 to "Castle Hill Road" located off Bridge Lane, Cutchoeue. 6, Authorize modification to the General Fund Whole Town 1999 budget for kitchen equip- ment at the human Resource Center. 7 Authorize modification to the General Fund Whole Town 1999 budget to cover the mainten- ance agreement with Time !Management System. 8. .Authorize Supervisor Cochran to execute the service agreement with Simplex Time Recorder Co. to support the Time Management System, 9 Accept the proposal of EEA, Inc to complete the analysis of the Mattituck Inlet. Watershed. 10 Declare the reconstruction of the Fishers Island Silver Eel Cove Wharf. a Type lI action under SEQRA and authorize and direct Supervisor Cochran to execute the agreement with the NYS DOT to provide funding to rebuild said wharf 11, Declare the Final Generic Environmental Impact Statement for the Route 48 Study to be complete and adopt the Notice of Completion of the FGEIS. 12 .Advertise for bids for Chemical Tanks Removal at Scavenger Waste Plant. VI. PUBLIC HEARINGS None 40TJI_IL 1G, '99 17-173:46FMHOLD T1"il-ltl HALL 515 766 1827' � F.4 A Southold Town Board Meeting Agenda - July 20., 1999 Pa�,e 4 Southold Town Board Work Session July 20, 1999, 9-00 A.M TOWN BOARD APPOINTMENTS 9'00 a.m. — Sylvia Pafenyk "Bike Safe" 9-30 a.rn — Chief Comuay re Fishers Island Constables (IV-2) 10.00 a m - Tom Cramer, Cramer Consulting Group 3 00 p m. — Bill Davidson, Director of Government Relations_ LTPA Bert Cunningham, VP of Communications, L1PA d Matt Milhouse, Mana;eT of Electric Planning for Keyspan �P C dos ]EXECUTIVE SESSION Acquisition of Property Litigation Personnel Contract ll vl e kl �oill'ns f- North Fork of Long Island Substation and Transmission Projects 2000-2002 1. Conversion of the older of the two existing transmission systems from 23 kV to 69 kV, using present right-of-way and tower easements; conversion of substations supplied by this system. 2. Improved transmission reliability over present 23 kV system, which serves Mattituck, Tuthill, and Peconic areas. 3. Improved transmission supply to North Fork; secondary benefit to South Fork via existing 69 kV cable from Southold to East Hampton across Shelter Island. 4. Increased substation and distribution circuit reliability and capacity to serve growing North Fork load. 5. Improved equipment reliability with modernization of 23 kV substations at Mattituck, Tuthill, and Peconic in rebuilding to 69 kV standard. North Fork 23 kV System History Riverhead-Southold 23 kV line built in 1920's; conductors replaced in early 1960's. Originally served Mattituck, Peconic, and Southold substations. Tuthill Substation added in 1981; bus rebuilt to 69 kV standard, 2 nd bank added in 1992. Reliability Statistics Customer Interruptions on North Fork 23 kV Transmission Line Non-Storm Events Only Year Sustained Momentary Tris Customers Affected Tris Customers Affected 1994 1 390 0 0 1995 0 0 2 17062 1996 0 0 13 30828 1997 1 3124 23 69534 19-9 8-1 0 1 0 40 87294 North Fork Peak Load History Year 1980 1986 11989 1993 1996 1998 1999 Load (MVA) 29.5 33.9 142.6 47.9 52.2 51.0 60.3 Notes: 1. Tuthill, Mattituck, Peconic, Southold, and Orient Point Substations. 2. Amp Akzo, West Lane, Aquebogue(3.3 MVA) started closing in 1998. 3. Includes Village of Greenport - 4. Major new loads projected: Peconic Landing Retirement Community in East Marion (3.83 MVA);North Fork Industrial Park in Cutchogue (6.5 MVA); Convention Center in Village of Greenport(1.2 MVA) North Fork Project Plan 2000 • Riverhead Substation replace breaker in 69 kV terminal • Southold Substation; add bus-tie breaker in 69 kV terminal • Mattituck Substation; install temporary 69-13 kV transformer bank • Peconic Substation; replace 23-13 kV transformer with 69-13 kV transformer; build 69 kV line terminal 2001 • Matituck-Southold 23-69 kV conversion • Mattituck; build new 69-13 kV substation, add one distribution feeder • Tuthill-Mattituck 23-69 kV conversion • Southold Substation; new 69 kV line termination 2002 Tuthill Substation; replace 23-13 kV transformers with 69-13 kV transformers; upgrade terminal to 69 kV, add bus tie breaker • Riverhead-Tuthill 23-69 kV conversion • Riverhead Substation; new 69 kV line termination CA.A /4 �► 7g . -73w,,r z Olt X2.9 a mss' x,30 • i �i' e�O Y Ic t , x , \ � 1 y� . S �lCe•� 9• \ 8 . a f . . A4VWX X10 • :�w,�:.: ,: , o Ad /z l, 5�/ice• ._ ...�..._ L � I � I ' i O � r 1 • I r� 1 r -�_. JUIN-1 7-99 11 : 29 FROM � IDT *3646675 PACE. 1/5 PRIVI_EGED.AND CONFIDENTIALITY NOTICE The Infcrmetion in this fax is Iriten66 for the nallted recipients only. It may contain prJvII, Ps0 and Confidential m tter.t If you.have received this fax in error, please DVlrlca notify us Immedfratefy by as oolfect tela hone cacti(d(51.6)' ��d . 384,9890 and return tits original to Itis sender my mail. Mir enmE We will rsimburse you for postage Iso not disc eve the, � � n to n one. Thx u. GO C ERS 330 Crossways.Park Drive,WoadWry,.New York, 11797-2015 516.364-9890-Fax;516.364.9045 D&13 FAX NO: (516) 364 - 9045 DATE: 6/17/99 , COMPANY NAME: Town of Southold ATTENTION: Jim Bunchuck FAX NO.: 734.7976 FROM: Curt Velsor SUBJECT: New Fence and LIPA Meeting JOB#: 1314-F2, NO. OF PAGES: 4 (including cover sheet) MESSAGE: Jim, Following is the letter And sketch previously sent, I would like to discuss this and other items either before or after our meeting with.LIPA tomorrow at 10:00. . . I .. Our meeting is with Al Matusak,445 Broad Hollow Road, Route 110,3`4 floor; phone 391-6039. Thanksl - Curt THANK YOU: A DIVI$ION OF WILLIAM F.COSULICH ASSOCIATES,P.C. JUN-17-99 11 : 29 FROM ID 66364967S PACE 2/S Dvirka and Sartllucci CONSULTING ENGINEERS . 330 CrosswAY4 P&*DOvo,Wooclpury,New York, 11707.2018 518-384-9990 9 710.480.3634 @ Pax:518.384.9048 e-mail: db=ong®woridnet.att.net .lune 3, 1999 James Bunchuck, Solid Waste Coordinator Town of Southold Town Mall Main Street Southold,NY 11971 Re: Landfill Closure General Construction Proposed Replacement Fence and Drainage Issues D&B 1314-F2 Dear Mr. Bunchuck: Enclosed is a copy of Drawing 2 depicting the existing landfill fence line. On the drawing you will find yellow highlighted sections which represent the sections of fence which will need to be replaced due to grading and capping construction. Also highlighted in red are sections of which we anticipate will not be disturbed by construction. We do not know the condition of the sections of fence highlighted in red, particularly along the northern boundary-of the site in the vicinity of.monitoring wells 4S. and 4D. Therefore, we are requesting that You inspect those sections and we will:include any,additional sections to be replaced as part of the closure project as recommended by you. A standard fence detail is enclosed. We recommend that new fence should be 8 feet in height. A barbed.wire top section, middle rail and bottom rail are not needed, However, a top tail and bottom wire would be specified. Pleases let us know if our recommendations are consistent with the Town's requirements. ..In addition, a copy of Drawing 4 from the Final Closure Plan is enclosed- Aa discussed in the Final Closure Plan,.Recharge Basin No.4 is sized to handle a 25-yaar (24-hour) storm flow from drainage area D4, which includes part of the Town's recycling and drop off cental". Recharge Basin No, 1 is sized to handle:a 25- !ear (24-hour) storm flow from drainage areas D1 and D5. As.a point:of information, .no storm water improvements, grading,: structuren, catch basins or piping will be constructed in the recycling and drop off center or in drainage area.D5 (including the scale house area) as .part of the landfill. closure, If the Town desires storm water improvements in these areas, please let us know as soon as possible as we are currently preparing A DIVISION OF WILLIAM F•GOSULICH ASSOCIATES,RC. , JUN-17-99 11 : 30 FROM:• ID:&3649675 PAGE 3/S DVIAKA AND WANT11.UC•'CI James Bunchuck, Solid Waste Coordinator Page Two Town of Southold Town Hail June 3, 1999 the landfill closure construction documents. If you have any questions, or would like to discuss these items,please call me. Very ly your , urtis F. sor, R . 4Principal anner . CVF/SMt/ajm,ld Enclosures cc, Supervisor Jean W. Cochran (Town of Southold) Tam Maher(D&B) Dave Glass (D&B) 1 13141CPV"-*3.I TR(R02) 3 Zbr Z 1 ENO f�DST AND/OR sti 1 »•—�- cRass m FMC 0 STRUCHM SAR BMq?S 3$' OC. 'WIRE FABRIC TIES STRETCHM BM: ,5• O.C. MCFFE FABRIC YA AS Alo _ .oI J ti t t 9yEii wyVEit r � ! r LiET Ot RCA iIBCRA�E TYPIE a CtonxTILE CT•f°? oe AM y m Ul s1rK _ m 1 tic vw b z d1hDvir a and Bartilucci CONSULTING ENGINEERS 330 Crossways Park Drive,Woodbury, New York, 11797-2015 516-3649890 @ 718-460-3634 • Fax:516-364-9045 e-mail: db-eng®worldnet.att.net May 27, 1999 Mr. Mike Randazzo LIPA Electric Design and Construction 117 Doctors Path Riverhead, NY 11901 Re: Town of Southold Landfill Closure D&B 1314 F-2 At the request of Mr. James Bunchuck, Solid Waste Coordinator, Town of Southold, I am forwarding to you a copy of the Preliminary Subgrade Plan Drawing No. 4, Town of Southhold Landfill Closure, General Construction. As indicated in Mr. Bunchuck's letter of May 19, 1999, we have concerns with respect to areas immediately below and adjacent to the transmission lines which cross the site and those areas adjacent to and possibly beneath the towers which support the transmission lines. The towers are referenced as follows: A. TWR—No. 154 (CKT -No.23-857) B. TWR—No. 153 (CKT -No. 23-857) Note that the finished grade of the capped landfill will be a minimum of 2.5 feet higher than that shown on the subgrade drawing. Items which require discussion are presented below. 1. How are the foundations / supports for the towers constructed? Are there as-built drawings or typical details for these two towers? 2. What are the elevations of the top of the foundations? 3. Are there horizontal and vertical setback requirements for the transmission lines and towers? 4. Prior to construction, will LIPA raise the transmission lines to avoid their being impacted as a result of the construction? 5. What is the best way, in LIPA's opinion, to integrate the tower foundations into the landfill cap? We are considering berming the area around the tower foundations to control storm water and leaving the area around the perimeter of the tower base uncapped, but NYSDEC may not accept this. A DIVISION OF WILLIAM F.COSULICH ASSOCIATES,P.C. OVIAKA AND SAAOLCCI • Page Two Mr. Mike Randazzo LIPA Electric Design and Construction May 27, 1999 6. Has LIPA had previous experience at similar landfill closure sites and if so, how were these issues dealt with? 7. What will be LIPA's role and schedule in reviewing the closure design and oversight of construction? 8 On a separate but related issue, please let us know who we contact concerning temporary power to the site during construction. As you are aware, the Town is actively pursuing the closure design and construction with the NYSDEC so we look forward to meeting with you as soon as possible. Please contact me at (516) 364-9890 so that I may arrange a mutually agreeable meeting time for you and Mr. Bunchuck. AVerrulorJr. ner CFV/kd Enclosure cc: J. Bunchuck, Town of Southold T. Maher, Dvirka and Bartilucci D. Glass, Dvirka and Bartilucci ♦1314/CFV99-OI.Itr(R01) O��g�ff0(��oG tiy` 'y P.O. Box 962 JAMES BUNCHUCK o Cutchogue,New York 11935 SOLID WASTE COORDINATOR y Tel:(516)734-7685 0 'F Fax:(516) 734-7976 SOUTHOLD TOWN SOLID WASTE DISTRICT May 19, 1999 Mike Randazzo LIPA Electric Design and Construction 117 Doctors Path Riverhead, NY 11901 Dear Mr. Randazzo: I am writing at the suggestion of Bob Delaney fill on Route 48 nof your staff to �Cut hogue,uest 'n particular in plans for capping the Southold Town Lan with regard to working under and around the transmission lines that cross the property. I had written last year to Tim Durenburger so as to alert ere now ready to discuss to the matter (vee enclosed copy of letter),but did not receive a formal response. details of the work to be done on the landfill and the impact it may have on the transmission lines and vice-versa. Please contact me in order to arrange a field meeting d discuss the relevant IPA staff, the Town, and our consulting engineers to identify s. I look forward to hearing from you at your earliest convenience. Sincerely, ✓v James Bunchuck cc: Supervisor Cochran Tom Maher, Dvirka and Bartilucci Dave Glass,Dvirka and Bartilucci ` iT F0( 1 � .JAMES BUNCHUCK '� y P.O. Box 962 SOLID WASTE COORDINATOR ti Cutchogue, New York 11935 O Tel: (516) 734-7685 ,`'yf' • 0l�4 Fax: (516) 734-7976 SOUI'HOLD TOWN SOLID WASTE DISTRICT C� June 26, 1999 4V 7U Tim Durenburger 7 �p HPA Operations Support 117 Doctors Path lid Riverhead, NY 11901 Dear Mr. Durenburger: As you suggested when we spoke earlier today, I am writing to request LIPA's assistance in planning to cap the Southold Town Landfill property on Route 48 in Cutchogue. Specifically, we wish to discuss concerns regarding the `droop' between the towers that carry the high-tension. lines over the property. 'The capping project will involve re-grading the entire landfill to a significantly higher contour than now exists. We wish to ensure that machinery used in the project, including dump trailers, trucks, payloaders, and bulldozers will not have a clearance problem when working under or around the wires. We also would like to discuss any other issues concerning safety or LIPA policies with regard to working near the wires and towers. Please let me know when you or someone from your office can schedule a trip to the facility to discuss these concerns. Of course, if you have any questions prior to a visit,please do not hesitate to call me. Sincerely, ames Bunchuck cc: Town Board Thomas Maher, Dvirka & Bartilucci 4 I JAN-11-01 11 : 52 FROM: to ID- PAGE 1/1 MEMORANDUM TO: James Bunchuck Solid Waste Coordinator FROM: Thomas F. :Mah DATE: January 11, 2001 S1 TR.IFCT- Suggestions for Meeting with LIPA on January 12. 2001 1. L1Pe'v sliull indcinntify and livld llir Tuwa haLmIc:st, fivin any ottv.isvnauctital isiipaitttxont caused by installation of the new transmission poles and failure of the cap connection to the poles. 2. LIPA shall name the Town as additional insured in LIPA's general liability (and other?) insurance policy and provide environmental impairment insurance naming the Town as the certificate holder and additional insured. 3. LIPA shall be responsible for maintaining the connection of the cap to the poles. 4. LIPA shall be responsible for repair of any damage to the cap caused by the need to access and maintain the poles and cap connection to the poles. 5. LIPA shall establish escrow account for perpetual maintenance of the pole cap connection. 6. LIPA shall pay for costs resulting from additional work required to construct the cap to accommodate installation and maintenance of the poles. 7. LIPA shall commit to a schedule to remove the existing towers and complete installation of the now Poles by the end of March and be responsible for closure contractor delay claims if the schedule is not n1et. Although it is my understanding thnt this has already been done, in addition to the above ..:u�rgc•c3lluns, tLe t—."— c.t' tl-e ease—vit. with I_[P^/L.IL..E'O "tic-ald ho reviewed tea determine if the Town has the right to require that LIPA remove the towers/Pales from the landfill/Towel property. TFM/tam 013441TF NI0I l,TR.do c-0 l J.01_-21'-00 10 39 FROM ID 516�F3675 PAGE 1 '3 PRNILE7iFD AND CONFIDENTIALITY NOTICE The information in this fax is intended for the named recipients only. It may contain privileged and confidential avirka matter. If you have received this fax in error, please notify us immediately by a collect telephone call to(516) and 3154-9890 and return the original to the sender by mail. We will reimburse you for postage. Do not disclose the Bal"tilUCCIanyone.sem._ CONSULTING ENGINEERS contents to an one. Thank ou. 330 Crossways Park Drive, Woodbury, New York, 11797.2015 516-364.9890 • Fax;516.364-9045 D&B FAX NO: (516) 364 . 9045 DATE: .Daly 21, 2000 COMPANY NAME: Town of Southold, KeySpan ATTENTION: Jim Bunchuck, Joe Cascio FAX NO.: 631.734.7976, 516-545-4805 FROM: Dave Glass SUBJECT: Southold Landfill _ JOB#: NO. OF PAGES: Three _ .r (includm_g cover shoot} MESSAGE: Enclosed please find draft meeting minutes for your review and comment. A DIVISION OF WILLIAM F.COSULICN ASSOCIATES,P.C. JUL-2?,-00 10 - 39 FROM - ID - 51 96,75 PACE 2/3 Date.. July 20, 210oo Location: KeySpan Energy, Hicksville, NTY Attendees: J. Sunchuck, Town of Southold J. Cwscio, KeySpall f�liergy A. Matusik, KeySpan Energy D. Glass, Dvirka and Bartillicci Subject. SoMbold Landfill Clostlre Replacement of T:,Iectric ,rowers I- According to KeySpan, current plans are to replace the existing towers with single Pole towers. Initially a single circuit will be ill-stalled with the ability to add a second C11'Ct4i( 2. Alternates discussed for potential new routing of power lines included relocating all towers Outside the cap limits, installing one tower(western-most) within Ili-nits of cap, installing, two towers within limits of cap (as shown on current design drawings) and burying conductors outside limits of cap. 3. 'Various constraints associated with each routing option were discussed. Turns in path of conductors require towers with foundations or possibly two towers at turns to provide for two conductors. Transitioning from above ground to buried conductors requires multiple towers with foundations at the points of transition. Ninety-degree angles can not.be made with buried conductors; "sweeping" angles are required with Z, manholes. Towers supporting large spans(i.e., greater than 500 to 600 feet) require foundations. Longer spans between towers require higher towers (to account for conductor sag). A 700 -foot span for example, may require a tower over 100 feet tall, 4. Moving conductors south, outside the cap limits, closer to bordering residences is not a preferred option. 5. Conductors must be a minimum of 35 feet above ground surface. During construction a minimum 15-foot clearance from conductors must be maintained. The estimated maximum extension of a payloader is 22 feet. The estimated maximum height of a dump truck is 20 feet. 6. The sequence of tower replacement was discussed. First, the existing towers would be removed. Next the new towers would be installed. Conductors may not be installed VINTI\ENGWORK\DCTjass\13 1,11j\jill - Ju12 I-doe 07/21/100 10:46 A_NI JLJL.-21&-00 1040 FPOr4- 9 Ip* 5169675 PlAGF. 3,'3 until several weeks after new towers are installed and, according to current plans, conductors would be de energized nnost of next year. 7. KeySpan indicated if new towers ware ordered today, they woelld not be delivered until March 2001. 8. The schedule for landfill closure construction was discussed, Current plans are to put the contract out to bid mid-August and issue a notice to proceed to the selected contractor in December. It was emphasized that the plans and schedule for tower replacement must be established prior to rnid-August in order to maintain this schedule. It'Was also emphasized that the Town's understanding was that the new tower installation could be completed before notice to proceed was issued to the contractor in December to minimize interference with the closure construction wort:. 9. According to KeySpan a 60-foot wide easement is required for the new towers. [To be con.firmed since based on previous discussions, D&B's understanding was 30 to 40 feet are required] 10. It was agreed that KeySpan would review two routing options for above ground towers. A sketch of these two routing options was generated at the meeting. Both options entail locating four towers on the Town landfill property. In addition, under both options, a tower would be located on the east and west side of Recharge Basin No. 4. Under one option two towers would be located within the cap limits at the locations shown of the design drawings. Under the second option only one tower would be located within the cap limits (the western-most of the two towers shown to be within the cap limits on the design drawings) and the tower shown on the design drawings near the rnain access road would be moved south outside of the cap limits. 11. Details associated with integrating the towers into the landfill cap were presented to KeySpan and discussed. Coordination between D&B and KeySpan will be required to finalize the details. 12. A follow-up meeting was scheduled fbr July 27, 2000 at 10 a.ln. i\ T1\FNGWO K\DGlass11314\Min - JW2 Ldoe 07/21/00 10:46 AM o 4 6 `12 6Z 64 444 1