Loading...
HomeMy WebLinkAboutSale of Scrap Metal & Paper - North Fork Sanitation Service Vj OPF1lQE OF TwVr' C LE' K TOWN OF -SOUTHOL` JUDITH T.TERRY ` Ul FOLK COUNTY TELEPHONE T01YN CLERK ' Id (516) 765-1801 REGISTRAR OF VITAL STATISTICSYW,'a;C Jf Southold, L. I., N. Y. 11971 June 26, 1980 Mr. Roy A. Schelin North Fork Sanitation Service 385 Locust Lane Southold, New York 11971 Dear Mr. Schelin : In accordance with the agreement you signed with the Town of Southold on March 5, 1980, there is an outstanding payment of $1170. 00 since June 1, 1980 for the purchase of scrap metal and paper from the Southold Town Landfill site at Cutchogue. This is the second notice being sent to you, the first was sent on June 4, 1980. Please contact the Town at your earliest convenience in regard to this matter . Very truly yours, Judith T. Terry JTT/bn Town Clerk cc: file OFFICE OF, TOWN CLERK TOWN OF SOUTHOLD JUDITH T.TERRY SUFFOLK COUNTY TELEPHONE, TO1VN CLERK ' (516) 765-1801 REGISTRAR OF VITAL STATISTICS Southold, L. I., N. Y. 11971 June 4, 1980 Mr. Roy A. Schelin North Fork. Sanitation Service 385 Locust Lane Southold, New York 11971 Dear Mr. Schelin: In accordance with the Agreement you signed with the Town of Southold on March 5, 1980, there is oweing the Town payment of $1170. 00 on June 1, 1980 for the purchase of scrap metal and paper from the Southold Town Landfill site at Cutchogue. Very truly yours, Judith T. Terry Town Clerk OFFICE OFtT' M CPI ERK TOWN O� SOUT, OLD t t}# ly,, �;}r JUDITH T.TERRY SUFFOLK eUNT;Y TELEPHONE To1Y�1 CLERK m REGISTRAR OF VITAL STATISTICS mi'" (516) 765-1801 Southold, L. I., N. Y. 11971 March 5, 1980 Mr. John DiVello Mattituck Sanitation 800 Wickham Avenue Mattituck, New York 11952 Dear Mr. DiVello: Returned herewith is your $25. 00 check for specifications for bids for Sale and Removal of Scrap Metal and Paper from Southold Town Land- fill Site, and your $200. 00 bid deposit check submitted with your bid proposal. Very truly yours, U Judith T. Terry Town Clerk Enclosures (2) NAME AND ADDRESS OF AGENCY The G. H. Corwin Agency, Inc. COMPANIES AFFORDING COVERAGES 124 Front Street - - Greenport, N.Y, 1194� COMPANY A St. Paul Fire & Marine Ins. Co LETTER COMPANY LETTER La NAME AND ADDRESS OF INSURED COMPANY Roy A., Sche lin DAA LETTER North Fork Sanitation Service COMPANY D Locust Lane LETTER Southold# N.Y. 11971 COMPANY E LETTER This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Notwithstanding any requirement,term or condition of any contract or other document with respect to which this certificate may be issued or may pertain,the insurance afforded by the policies described herein is subject to all the terms,exclusions and conditions of such policies. COMPANY I POLICY Limits of Liability in Thousands(000) - LETTER I TYPE OF INSURANCE POLICY NUMBER EXPIRATION DATE EACH AGGREGATE OCCURRENCE GENERAL LIABILITY COMPREHENSIVE FORM BODILY INJURY $ 500#000, ❑ C ❑PREMISES-OPERATIONS PROPERTY DAMAGE $ 25,O Q e ❑ EXPLOSION AND COLLAPSE HAZARD ❑ UNDERGROUND HAZARD "_- - ❑PRODUCTS/COMPLETED OPERATIONS HAZARDJ�J N08 BODILY INJURY AND A CONTRACTUAL INSURANCE fJ� 5t7i1 33 2/9/81 PROPERTY DAMAGE $ $ ❑ BROAD FORM PROPERTY COMBINED DAMAGE ❑ INDEPENDENT CONTRACTORS ❑ PERSONAL INJURY PERSONAL INJURY I $ AUTOMOBILE LIABILITY BODILY INJURY $ (EACH PERSON) ❑ COMPREHENSIVE FORM BODILY INJURY $ ❑ OWNED (EACH ACCIDENT) ❑ HIRED PROPERTY DAMAGE $ BODILY INJURY AND NON-OWNED PROPERTY DAMAGE $ COMBINED EXCESS LIABILITY BODILY INJURY AND ❑ UMBRELLA FORM $ $ PROPERTY DAMAGE ❑ OTHER THAN UMBRELLA COMBINED FORM WORKERS'COMPENSATION STATUTORY and EMPLOYERS'LIABILITY $ BEACH ACCIDENT) OTHER --- DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES Garbage, ashes or refuse collection. Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER: DATE ISSUED: 2128180�UO Town of Southold The U ,H, Corwin Agency, Inc. Main Road 001, Southold, N.Y, 11971 __ "ter AUTHORIZED REPRESENTATIVE ACORD 25(1-79) OJ RCE OF Tq:wp OR SOUT s� JUDITH T.TERRY SUFFOTELEPHONE Town CLERK Cry ,`+1 +�' � (516) 765-1801 REGISTRAR OF VITAL STATISTICS �- Southold, L. I., N. Y. 11971 March 5, 1980 Received of Roy A. Schelin, owner of North Fork Sanitation Service, $1, 000. 00 security check and $1, 170. 00"as 1/3 installment payment for March 1, 1980. Judith T. Terry Town Clerk OFF[GE OF TOW 'C >rRK TQWN OF SOUTFIGLD ° a , �. JUDITH T.TERRY SUFFOLK COUN 'Y TELEPHONE TOWN CLERK r� -.a�,,y,> (Sl6)765-1801 REGISTRAR OF VITAL STATISTICS Southold, L. I., N. Y. 11971 March 5, 1980 Mr. Roy A. Schelin North Fork Sanitation Service Locust Lane Southold, New York 11971 Dear Mr. Schelin: Returned herewith is your $25. 00 check for specifications for Bids for Sale - and Removal of Scrap Metal and Paper from Southold Town Land Fill Site, and $200. 00 bid deposit check submitted with your bid proposal. Very truly yours, Judith T. Terry` Town Clerk Enclosures (2) Received this date, March 5, 1980. RoA.Schelin � ,.;;;v....«,..,-.;,:. a. •. '.:.r,,,.,,,.,w;.,a., :i..m...,.,.. ... �...w,.d:=- w.at w:w.rs,:. «, . , ..s::,a- _...�H.t�*..;,k."-..«.�,�r'+eVt�:w _a. PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated January 22 , 1980, inviting proposals for the Collection, Storage, Removal and Pur- chase of all Scrap Metal and Paper deposited at the Southold Town Land- fill site located north of County Route 27, at Cutchogue, New York during the period from March 1, 1980 to December 31, 1980, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances. for the said work and to fully and completely perform the same in accord- ance with such notice to bidders, specifications and form of contract and to the satisfaction of the Town of Southold for the following Lump Sum Price of /G w i Y 1J oy g)j-,,E j) F/ /=-,7 y b c)14,4 K-T /W cifvrr Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: 1/3 thereof on March 1, 1980; 1/3 thereof on June 1, 1980; 1/3 thereof on September 1, 1980. If this proposal shall be accepted by the Town Board and the undersigned shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collu- sion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be ' II I II II �I II I' knowingly disclosed, prior to the opening of bids or proposals for this 'I project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership I I' or corporation to submit or not to submit a bid or proposal; (d) The person I {! signing this bid or proposal certifies that he has fully informed himself �j regarding the accuracy of the statements contained in this certification, I and under the penalties of perjury, affirms the truth thereof, such penal- , I 11 ties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a. corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. By submitting this proposal, the undersigned understands and Ij �I1 agrees that the Town Board reserves the right, in its absolute discretion, f; to accept or to reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this 14th day of February 1980. I � Ts Signature I Com, ; Z �C/ C .✓� �J �J J / (� Title ,i 1, Firm or Corporation Address C' C% �t/A n DOROTHY H':NDERSO'N NOTARY PUBLIC, State of New York 'No. 30-6848100 Qualified in Nassau County (r� I Commission Expires March 30, 19Yd 1� �i I i! I, -2- 1, i CERTIFIED COPY OF RE SOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER !I RESOLVED THAT (Name of Corporation ) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Metal and Paper C. from Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section �I 103-d of the General Municipal Law as the act and deed of such corpora- tion, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. i The foregoing copy is a true and correct copy of the resolution i adopted by corporation at a meeting of its Board of Directors held on the day of , I 1980. 1 i i Secretary I II! (Seal of the Corporation) i t i I ; is i i i • II i PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: ! In accordance with the Noce t Bidders dated January 22 , i 1980, inviting proposals for the Collection, Storage, Removal and Pur- chase of all Scrap Metal and Paper deposited at the Southold Town Land- fill site located north of County Route 27, at Cutchogue, New York during the period from March 1, 1980 to December 31, 1980, and subject to all II the conditions and requirements of the specifications, the undersigned y proposes to furnish all the labor and tools, equipment and conveyances i� for the said work and to fully and completely perform the same in accord- . I� ance with such notice to bidders, specifications and form of contract and to the satisfaction of the Town of Southold for the following Lump Sum t� Price of Three Thousand Five Hundred Ten and no/100 ($ 3,510.00 ) Dollars which is to be paid to the Town of Southold f # in three (3) equal installments as follows: 1/3 thereof on March 1, 1980; l 1/3 thereof on June 1, 1980; 1/3 thereof on September 1, 1980. i If this proposal shall be accepted by the Town Board and the # undersigned shall fail to execute the contract or fails to file the required l ii bond or other security, then the said Town Board may, at its option, I (i determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. ii j Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions �i stipulated in the specifications. E i By submission of this bid or proposal, the bidder certifies that: i, �i (a) This bid or proposal has been independently arrived at without collu- sionwith any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be { i f I I; r. I: Ii .i .i iI i; knowingly disclosed, prior to the opening of bids or proposals for this I f j project, to any other bidder, competitor or potential competitor; (c) No I� I; attempt has been or will be made to induce any other person, partnership I !' or corporation to submit or not to submit a bid or proposal; (d) The person II signing this bid or proposal certifies that he has fully informed himself 33I Ij regarding the accuracy of the statements contained in this certification, I and under the penalties of perjury, affirms the truth thereof, such penal- I, �i ties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a. corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. s By submitting this proposal, the undersigned understands and I agrees that the Town Board reserves the right, in its absolute discretion, li to accept or to reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this i 13th day of February 1980. i I' I i i Signature 57� �� l ' Title Owner ii Firm or Corporation North Fork Sanitation Service �I Address , r p. p, Box 1498, Southold N. Y. 11971 it I 'I I! i I 1' i! i -2- ! h r �i OFFICE OFa,T �ti �Cro�,E'RK TQV�N O SQ1:I'F. 01, 3 JUDITH T.TERRY SUFF L1 e TELEPHONE TowN CLERK '' ' Y 't (516) 765-1801 REGISTRAR OF VITAL STATISTICS Southold, L. L, N. Y. 11971 February 28, 1980 Mr. Roy A. Schelin North Fork Sanitation Service P. O.. Box 1498 Southold, New York 11971 Dear Mr. Sch.elin: The Southold Town Board at a regular meeting held on February 26, 1980 awarded you the bid for the scrap metal and paper at the town disposal area. In accordance with Item 5 in the specifications you must furnish a suitable performance bond in the amount of $1 ,000 . 00, conditioned upon the faithful and prompt performance and completion of the work specified. In lieu of such performance bond, you may deposit cash or certified check made payable to the Town of Southold in the amount of $1,000.00 as security for the faithful and prompt performance and completion of the work specified. --- This must be funished to this office within ten days from the date of the acceptance of the bid. I have the agreement prepared for your signature and upon presentation of the $1, 000 .00 security you may execute the agreement and prepare to undertake the work you bid upon. Very truly yours, Judith T. Terry Town Clerk OFFT�E OF�',�CS�Y QV�N OI SOUT C1L' JUDITH T.TERRY 'SF£C1✓I�`�Q> �'Y TELEPHONE TOWN CLERK '-' r' r (516) 765-1801 REGISTRAR OF VITAL STATISTICS Southold, L. I., N. Y. 11971 February 28, 1980 Mr. John DiVello Mattituck Sanitation 800 Wickham Avenue Mattituck, New York 11952 Dear Mr, DiVello: The Southold Town Board at a regular meeting held on February 26, 1980 awarded the bid for the scrap metal and paper to North Fork Sanitation Service. Upon execution of a contract with North Fork Sanitation Service your $25. 00 bid deposit and $200 .00 certified check will be returned to you. Very truly yours, Judith T. Terry Town Clerk BID FOR SALE AND " MOVAL OF SCRAP METAL AND ji&PER FROM LAND FILL SITE S P E C I F I C A T I O N S 1. Ro Schelin, Locust Lane, Southold, N.Y. ,rec. $25. 00 check #6294 ��i8a t NOTICE TO BIDDERS Road, Southold, Suffolk Coun- FOR SALE AND RE- ty,New York. MOVAL OF SCRAP MET- The Towr yard reserves AL AND PAPER FROM the right to i ,;t any and all bids or parts thereof. SOUTHOLD TOWN LAND January 22, 1980. FILL SITE William R.Pell,III NOTICE IS HEREBY Supervisor, GIVEN that sealed proposals Town of Southold are sought and requested for Main Road the sale of scrap metal and Southold,New York paper by the Town of Southold. 1TJ31-3377 NTY OF SUFFOLK, 1 according to specifications. _ and a contract to be let by the STATE OF NEW YORK, ss Town Board of the Town,of Southold. J0;1 ;d1 _;T � ,1,_, `d The sealed proposals will be . . . . . . . . . . . . . . . . . . . . . . . . being duly Sworn, received by the Supervisor of (� .TF;, the Town of Southold at the says that . . . . . . . , is Printer and Publisher of the SUFFOLK Supervisor's Office, Southold Town Hall,Main Road,South- WEEKLY TIMES, a newspaper published at Greenport. in said old, New York, until 3:00 o'clock P.M. on February 14, county; and that the notice, of which the,annexed is a printed 1980, and will be considered publicly at- such time and copy, has been published in the said Suffolk Weekly Times place. Specifications, a pro- posed contract for the execu- tion of the work,and forms of weeks proposals can be examined at successively commencing on the h m r tv-f i r the office of the Town Clerk, ' ' January Southold, New York. 8 0 Proposals must be made day of . . . . . . . . . . . . . . 19. . . . upon and in accordance with '� �� �_. . . . . . . . . the form of proposal prepared • • • • • • •L)W. � . by the Town Attorne , which form of proposal will Clave an Sworn to before me this . . . . . . . .. accompanying copy of the 'T day of specifications for said work •�:�:'V i t,t. �:'�x�. ._ 19. Pe �- and proposed agreement and J , the same may be obtained at / �. . . . . . ?. . . the office of the Town Clerk at / 7., .the Town Hall, Main Street, Southold,New York,upon the payment of a fee of$25.00. F13 Pro is shall be made and ( R ? ' "TT received upon the following Cjk& No 5206 n, , conditions: Cox-mission P.xp.zes Hla--ch 30,18., Each proposal must be ac- companied by the deposit of a certified check payable to the order of the Town of Southold in the sum of$200.00,or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00 conditioned that if the propos- al is accepted the successful bidder will enter into a con- tract for the work,and that he will furnish within ten days from the date of the accept- ance of the proposal suitable security as provided in the Specifications for the faithful and prompt performance and completion of the work Spec- ified. All deposits except that of a _ successful bidder will be h. promptly returned and that of successful bidder returned up- on his providing the required security. , Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescrib- ed in the Specifications within the time limited herein, then the check deposited as afore- said and the moneys standing to the credit of the same,shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Metal and Paper" and must be signed and sealed in envelopes plainly addressed to the Southold Town Supervisor, Southold Town Hall, Main S ' ' t t COUNTY OF SUFFOLK. 1 STATE OF NEW YORK. J ss: JOAN GZTSTAVSON , , being duly Sworn. T says that . . .... . , is Printer and Publisher of the SUFFOLK WEEKLY TIMES, a newspaper published at Greenport. in said county;and that the notice. of which the annexed is a printed copy, has been published in the said Suffolk Weekly Times once in each week. for .Q F. . . . . . . . . . . . . . . . . . . . . . . . weeks successively commencing on the ,tAm r ter-first January19 80 day of . . . . . . . . . . . . . . . Sworn t fore me . . . . . . . ; day of 14�. AA,. . . 19. N Y A. DOUGLASS t NOTARY PUBIS;;,Strain crf New rk Residing in Suffolk County Clks. No. 52-6086685 {� Commission Expires March 30,I& . --------------—r—r—m- , „ri r.,,im,�,���.iA ,�!Rmwpl�l�!iP���q am,�i�4 ieeeam, iia, er.u,�•�an.,�, , ��� "aeemaa ��a tutrquiiuviu�i'��ou�imiien'Imuuupiirir�i�nmine in uuil I illlillllP111'9�ilYP NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP METAL AND COUNTY Cf SULCrLK PAPER FROM SOUTHOLD STATE OF NEW YORK � TOWN LAND FILL SITE NOTICE IS HEREBY GIVEN that sealed proposals Patricia Wood, being duly sworn, says that she is the are sought and requested for the sale of scrap _metal and Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, paper by the Town of Southold e public newspaper printed at Southold, in Suffolk County; according to specifications and a contract to be let by the and that the notice of which the annexed is a printed copy, Town Board of the Town of t cis been published in said Long Island Traveler-Watch- Southold. The sealed proposals will be man once each week for ........... ............................ weeks received by the Supervisor of ,r the Town of Southold at the r_:cc essively, commencing on the ...:5/.............. Supervisor's Office, Southold " Town Hall, Main Road, South- joy of ( LLtit old,New York, until 3:00 P.M. 19.. ... on February 14, 1980, and will } be considered publicly at such �'- ----- - ( _ time and place. Specifications, _ . . a proposed contract for the execution of the work, and firms of proposals can be examined at the office of the Town Clerk, Southold, New �° Sworn to before me this ....✓!............. .. dov or York. Proposals must be made �.. . ............. �9.. ... upon and in accordance with the form of proposal prepared by the Town Attorney,-which form of proposal will have an 7 accompanying copy of the ` specifications for said work .... .. . . .r`:c. ...1.. / and proposed agreement and Notary Public the same may be obtained at the office of the Town Clerk at the Town Hall, Main Street, lTO�NETTE erD`,p,yKl-, vork Southold,New York, upon thejpRv �/ payment of a fee of$25.00. Psi ,A, "� 30 19—•^. Proposals shall be made and received upon the following Con�'SS'p° conditions: Each proposal must be ac- companied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a -ond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00 conditioned that if the proposal is accepted the suc- cessful bidder will enter into a contract for the work, and that he will furnish within ten days from the date of the accept- ance of the proposal suitable security as provided in the Specifications for the faithful and prompt performance and completion of the work speci- fied. All deposits except that of a successful bidder will be promptly returned and that of successful bidder returned up- on his providing the required security. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the monies standing to the credit of the same, shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Metal and Paper" and must be signed and sealed in envelopes plainly addressed to the Southold Town Supervisor, Southold Town Hall, Main Road,Southold, Suffolk Coun- ty, New York. The Town Board reserves the right to reject any and all bids or parts thereof. January 22, 19.$0. Wiliam R.Pell,III Supervisor,Town of Southold Main Road Southold,New York 1T,1/31/80(1103) G".._ OFFIC C F SOWN ' rTORNEY ROBERT W.TASKER TO��..N _00 86"1"''t40,LD TELEPHONE (516) 477 1400 Town Attorney 425 MAIN ST. GREENPORT, L.I., NEW YORK 11944 January 18, 1980 Hon. William R. Pell, III Supervisor, Southold Town Town Hall Southold, New York 11971 Dear Sir: Re: Bid Documents for Sale of Scrap Metal and Paper Enclosed herewith are the original bid documents for the sale of scrap metal and paper from the landfill site at Cutchogue, New York. The documents consist of a proposal, notice to bidders, specifications and form of contract. The documents provide for the receipt of bids for the sale of scrap for the period commencing March 1, 1980 and ending on December 31, 1980. Bidders are to submit a lump sum bid price, which is to be paid to the Town by the successful bidder in three installments 1/3 on March 1, 1980; 1/3 on June 1, 1980; and 1/3 on September 1, 1980. The bidders are to deposit a certified check with their bid in the amount of $200. 00. The successful bidder must give security in the amount of $1, 000. 00 either in the form of a performance bond or in cash or certified check. The notice to bidders must be appropriately dated before publication. I do not recall whether or not a Town Board resolution has been adopted authorizing the receipt of these bids. If not, a resolution should be adopted at the January 22nd meeting. Sufficient copies of the bid documents mast be made so that they may be available to all interested bidders. The original documents enclosed herewith should be preserved by you since they must be used for execution by the successful bidder. / Yours ver truly,, RWT:fae ROBERT W. TASKER Totem Attorney E nc. i i, i` i; u ! i, i { STATE OF NEW YORK: I SS . j; COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of I. ', Southold, New York, being duly sworn, says that she is over . the ;sage of twenty-one years ; that on the 23rd day of January ! 19 jffl _, she affixed a notice of which the annexed printed ;; notice is a true copy, in a proper and substantial manner, in a 1� `,; most public place in the Town of Southold, Suffolk County, New n , York, to wit:- Town Clerk Bulletin Board, Town Clerk Office Main Road, Southold, N.Y. 11971 i'. NOTICE TO BIDDERS FOR SALE OF. SCRAP METAL SND PAPER: BID OPENING 3: 00 P.M. , FEBRUARY 14f 198Q. Judith T. Terry Clerk ,; Sworn to before me this �I �f 23rd day of January 1980 Notary Public ELWABETH ANN NEVILLE NOTARY PUBLIC, State of New York No. 52-8125850, Suffolk Cou Term Expires March 30, 19y1J I t j ! I 1 is i� I' i' i NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP METAL AND PAPER FROM SOUTHOLD TOWN LAND FILL SITE it I NOTICE IS HEREBY GIVEN that sealed proposals are sought s E, and requested for the sale of scrap metal and paper by the Town of Southold according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Supervisor of the Town of Southold at the Supervisor's Office, Southold Town Hall, Main Road, Southold, New York, until 3: 00 o'clock P.M. on February 14, 1980, and will be considered publicly at such time and place. Specifica- tions, a. proposed contract for the execution of the work, and forms of proposals can be examined at the office of the Town Clerk, Southold, New { York. is Is j? Proposals must be made upon and in accordance with the form of °i proposal prepared by the Town Attorney, which form of proposal will �1 3 E have an accompanying copy of the specifications for said work and pro- s f' posed agreement and the same may be obtained at the office of the Town €j Clerk at the Town Hall, Main Street, Southold, New York, upon the pay- f ment of a. fee of $25. 00. Proposals shall be made and received upon the following con- ditions: 1' Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $ 200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in 4 the penal sum of $200. 00 conditioned that if the proposal is accepted the successful bidder will enter into a. contract for the work, and that he will furnish within ten days from the date of the acceptance of the proposal f i i-- i'' 4 i9 ii suitable security as provided in the Specifications for the faithful and k prompt performance and completion of the work specified. All deposits except that of a successful bidder will be promptly returned and that of successful bidder returned upon his providing the required security. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of the same, shall be forfeited to the Town as liquidated damages, or if a. bond has been presented in lieu of a cer- tified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Metal and Paper" and must be signed and sealed in envelopes plainly addressed to the Southold Town Supervisor, Southold Town Hall, Main Road, Southold, Suffolk County, New York. The Town Board reserves the right to reject any and all bids or parts thereof. William R. Pell, III ' January 22 1980. Supervisor, Town of Southold Main Road Southold, New York I i` I I PLEASE PUBLISH ONCE, JANUARY 31, 1980, AND FORWARD ONE AFFIDAVIT OF PUBLICATION TO JUDITH_ T. TERRY, TOWN CLERK, t4AIN ROAD, SOUTHOLD, NEW YORK. Copies to the following on January 23, 1980: The Suffolk Times The Long Island Traveler-Watchman j Town Clerk Bulletin Board i i, i I. i TOWN OF SOUTHOLD I SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP METAL AND PAPER FROM SOUTHOLD { TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK I The following are the specifications providing for the Sale and removal of scrap metal and paper from the Southold Town Landfill Site at Cutchogue in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a. part of such contract upon its being I6 awarded to the successful bidder. 1. The Town of Southold intends by these specifications to seek proposals for the sale of scrap me tal and paper deposited by the public at i its landfill site located north of County Route 27, at Cutchogue, New York during the period commencing on March 1, 1980 and ending on December i' 31, 1980. To effectuate such sale, it is intended that the successful 1 4 bidder (hereinafter referred to as the Contractor) will, at all times dur- ing the period specified, place conventional containers (8' x 30' steel i I! trailer bodies) at convenient locations at the site (a. minimum of one con- tainer for me tal and one for paper) into which the public and town employees I at the site will deposit scrap metal and paper. As such containers are filled the Contractor will be required to promptly remove them and re- place them with empty containers. It is estimated by the head of the De- partment of Public Works of the Town of Southold that the volume of scrap metal and paper which will be deposited at the site from March 1, 1980 to December 31, 1980 will be as follows, to wit: 18 containers of scrap metal and 22 containers of scrap paper. It is intended that when used herein, the term scrap metal is intended to include scrapped automo- biles, trucks, tractors, refrigerators, and any and all articles composed essentially of metal, whether ferrous or non-ferrous. The term scrap i paper is intended to include cardboard and other articles composed of i paper and/or cardboard. i I i A , i 2. The Lump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the 'Town of Southold for all scrap metal and paper removed from the Town Landfill site during the period from March 1, 1980 to December 31, 1980, regardless of the actual volume of scrap metal and paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap removed will be rejected as not complying with the terms and conditions of these specifications. The lump sum bid price must be paid to the Town in three (3) equal installments, as follows: 1/3 on March 1, 1980; 1/3 on June 1, 1980; and 1/3 on September 1, 1980. 3. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient numb er of containers at the site available to receive all scrap me tal and paper deposited at the site. i The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the Highway Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap cannot be deposited in con- tainers, the Contractor shall be required to remove all scrap deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the i Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the landfill site and all activities con- . i §' ducted at such site. Accordingly, the Contractor, when conducting i -2- ;f any work or activity at the landfill site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of con- tainers at the site. 5. The Contractor shall within ten days from the date of the acceptance of his bid furnish a. suitable performance bond in the amount of $1, 000. 00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $l, 000. 00 as security for the faithful and prompt performance and completion of the work specified herein. ik 6. Each bidder will be required to submit a. sealed proposal E' (on the form provided by the Town) to the Supervisor of the Town of j i Southold, Southold Town Hall, Main Road, Southold, New York for the work specified herein in accordance with the terms and conditions herein 6 i set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work on March 1, 1980, and shall continue the work for a period of ten months, to end on December 31, 1980. 8. The Contractor shall indemnify and save the Town of South- old harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his a.gents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own ex- pense during the term of this agreement, general liability policies of -3- i insurance in standard form protecting the Contractor and the Town of I Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300, 000. 00 with respect to death or bodily injuries to any one person, $500, 000. 00 with respect to death or bodily injury in any one accident, and $25, 000. 00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk cer- tificates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise dis- posing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a. written notice to be served upon the Contractor, either per- i, sonally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated ii and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or otherwise, to complete the work herein de- scribed. In the event of the termination of the contract as herein pro- -4- it � i vided, the Contractor shall within ten days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the tra.nsporta- tion of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap or caused by falling from vehicles during trans- portation. 12. The Town may notify the Contractor of any unsightly con- ditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Con- tractor for such expense, which shall be paid by the Contractor within ten days of the submission of such statement of expenses. Dated at Southold, New York, January 22, 1980. f' WILLIAM R. PELL, III I' Supervisor, Town of Southold i r 4 it i -5- 1 ti PRO POSA L To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated January 22 , 1980, inviting proposals for the Collection, Storage, Removal and Pur- chase of all Scrap Metal and Paper deposited at the Southold Town Land- fill site located north of County Route 27, at Cutchogue, New York during the period from March 1, 1980 to December 31, 1980, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accord- ance with such notice to bidders, specifications and form of contract and to the satisfaction of the Town of Southold for the following Lump Sum Price of ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: 1/3 thereof on March 1, 1980; 1/3 thereof on June 1, 1980; 1/3 thereof on September 1, 1980. If this proposal shall be accepted by the Town Board and the undersigned shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collu- sion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be I ;r knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penal- ties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or to reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of 1980. Signature Title Firm or Corporation Address 'i ,i i II N { c: -2- ii I ,i CERTIFIED COPY OF RE SOLUTION AUTHORIZING THE EXECUTION OF i NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER j i I RESOLVED THAT (Name of Corporation ) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Metal and Paper from Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corpora- tion, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. f, The foregoing copy is a true and correct copy of the resolution i adopted by corporation at a meeting (i j� of its Board of Directors held on the day of ;i 1980. f t'. M s 4 !' Secretary r; it (Seal of the Corporation) I i i f. i7 1 r Er i S is 1 i