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OF I O Q l% K
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TELEPHONE
JUDITH T.TERRY (516) 765-1801
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
Southold, L. I., N. Y. 11971
March 20, 1981
Mr. Richard F. Mullen, Jr.
Vice President
Mullen Motors, Inc.
East Main Street
Southold, New York 11971
Dear Mr. Mullen:
Returned herewith is your certified check in the
amount .of $100. 00 placed as a deposit with your bid
for the 1980 15 passenger Plymouth Voyager Maxi-Wagon.
Very truly yours,
Judith T. Terry
Southold Town Clerk
_ t
OFFICE OF TOWN CLERK
TOWN OF SOUTHOLD
JUDITH T.TERRY SUFFOLK COUNTY TELEPHONE
TOWN CLERK -
(516) 765-1801
REGISTRAR OF VITAL STATISTICS
Southold, L. I., N. Y. 11971
March 2, 1981
Adelaide F. Silkworth, Director
Suffolk County Office for the Aging
222 Middle Country Road
Smithtown, New York 11787
Dear Mrs . Silkworth:
Transmitted herewith are six executed copies
of the contract agreement covering the vehicle
purchased through the Community Services for the
Elderly project.
Very truly yours,
Judith T. Terry "
Southold Town Clerk
Enclosures (6)
cc: Mrs . Wells
Mrs . McKeighan
• COUNTY OF SUFFOLK •
Fkalle
PETER F. COI'IALAN
COUNTY EXECUTIVE TOWN OF SOUTHOLD
OFFICE FOR THE AGING ADELAIDE F.SILKWORTH.DIRECTOR
ASSISTANT TO THE COUNTY EXECUTIVE
SENIOR CITIZEN AFFAIRS
February 25, 1981
Dear Friends:
I am attaching six,_cQpies.of the contract agreement covering
vehicZe(s) purchased through the Community Services for the EZderZy
project. These essential service vehicZe(x) are to be used to
transport senior citizens to community based services as indicated
on your project applications.
PZease peview, sign, and return aZZ six copies of the contract
as soon as feasible, as I an anxious that you receive payment promptly."
You are to be both congratulated and thanked for your ongoing
committment to your older constituents in underwriting your share of
this project. I Zook forward to working closely with you in the
future.
Thank you again.
CordiaZly,
Adelaide F. SiZkworth, Director
AFS/j Z
Enc. 6
222 MIDDLE COUNTRY ROAD • SMITHTOWN.N.Y.1 1767 ■ 516-360-4630
AGREEMENT
THIS AGREEMENT made on the 18th day of December 1980
by and between SUFFOLK COUNTY, hereinafter referred to as the "COUNTY",
a municipality having its principal office at the Suffolk County Center,
Riverhead, New York 11901 , and THE TOWN OF SOUTHOLD
, a
municipality/not for profit corporation located at 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
hereinafter referred to as the "Contractor".
WITNESSETH:
• WHEREAS, the parties hereto desire to make available to the
elderly of Suffolk County a project as set forth in Section 541 Community
Services for the Elderly, in accordance with the rules and regulations of
the Executive Law of New York State Article 19-J -- Office for the Aging;
and
WHEREAS, the County desires to contract with the Contractor for
the furnishing of such services, as set forth in Exhibit "A" and the
Contractor has agreed to render and furnish such service to the residents
of the County of Suffolk to the extent indicated herein, and as set forth
under the terms and conditions hereinafter provided; now, therefore,
IT IS MUTUALLY AGREED BETWEEN THE PARTIES as follows:
1 . CONTRACTOR'S RESPONSIBILITY
The contractor agrees to establish a service program for the
elderly in a competent, skillful manner, to the best of its ability, under
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the general supervision and direction of the Suffolk County Office for the
Aging. Such program is outlines in Exhibit "A" attached hereto and made a
part hereof.
The Contractor agrees to comply fully with the rules, regulations,
criteria, guidelines or expenditure controls heretofore adopted or to be
adopted by the County and the State of New York pursuant to law.
2. EFFECTIVE DATES
This agreement shall commence on 12/18/80 and shall terminate
3/31/81 . If, through any cause, except as outlined in paragraph 3 below,
the Contractor fails to fulfill in timely and proper manner its obligations
herewith, or if the county shall deem it in its best interest to terminate
this agreement, or its obligations with respect to any identifiable part of
this program, it shall have the right to do so by giving thirty (30) days
prior written notice by registered or certified mail to the contractor of
such cancellation.
3. BUDGET
The contractor represents and agrees that the budget for the
term of this agreement, attached hereto and made a part hereof, designated
as Exhibit B, lists all costs of services to be rendered by the Contractor
under this agreement, and shall not exceed a total cost of $11,000.
Any changes of the budget, including total amount or its component line
items, shall require a written modification to this agreement approved by
the parties hereto. The contractor agrees that its expenditure shall conform
.to applicable provisions of law and customary prevailing governmental
practice a dstandards. If the funds provided underthis agreement are
subject t reimbursement in whole, or in part, by state agencies, the
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county will not reimburse the contractor for any expenditures that are not
allowed reimbursement to the county by New York State agencies. The amount to
be paid by the county, as set forth herein, shall constitute the full obligation
of the county in connection with this agreement -and any matter 4rising therefrom.
If the program of the contractor which is the subject of this agreement is funded
in whole, or in part by contracts with other governmental agencies, it is agreed
that the funds of the county under this agreement shall be refunded to the county
to the extent that the local funding from all such sources exceeds the total ex-
penditures of the contractor.
4. PAYMENT SCHEDULE
The county agrees to pay the contractor for actual costs incurred pur-
suant to this agreement upon receipt of claims, in such form as prescribed by the
r
county, subject to any adjustment an audit by authorized personnel -of the county -
or the New York State government may show.
5. BOOKS AND RECORDS OF ACCOUNTING
The contractor agrees that it shall keep and maintain separate books
of account and records concerning all costs incurred by the contractor in the
performance of this agreement and all income relating to the program funded under
this agreement and that it hereby consents to audit and inspection by the county
and New York State government of all facilities, books and other financial and
statistical data, whether related to this agreement or otherwise.
Such books of account and records shall be maintained for a period of
six (6) years from the date of termination or expiration of this agreement.
6. REPORTS
The contractor shall make copies and submit reports as reasonably requested
by the county. Such reports shall include, but not be.limited to, activities,
progress and accomplishments regarding the program.
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7. INSPECTIONS -
The contractor shall permit, and hereby consents to any and all
on-site inspections by representatives of the county and state government
as may reasonably be requested.
8. FINANCIAL SOLVENCY
The contractor warrants that it is not in arrears to the county
upon debt or contract and is not a defaulter as surety, contractor or
otherwise on any obligation to the county.
9. NON-ASSIGNABILITY
The contractor is prohibited from assigning, transferring, con-
veying, subletting or otherwise disposing of this agreement, or of his right,
title or interest herein, or his power to execute t�'is agreement, to any other
person or corporation without the previous consent in writing of the County
Executive.
10. INDEPENDENT CONTRACTOR
It is expressly agreed that the contractor's status hereunder is
that of an independent contractor. Neither the contractor nor any person
hired by the contractor shall be considered employees of the county for any
purpose.
11 . COMMUNICATIONS
Any communication, notice, claim for payment, report or other
submission necessary or otherwise required to be made by the contractor .
to the county shall be deemed to have been duly made upon receipt by the
county at the address specified, Suffolk County Office for the Aging,
222 Middle Country Road, Smithtown, New York 11787. Any communication to
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be made by the county to the contractor shall have been duly made upon
mailing by the county to the contractor at the address specified in this
agreement.
12. INSURANCE AND INDEMNIFICATION ,
The contractor shall indemnify and hold harmless the county from
any and all claims, costs, judgments, damages or injury to persons or
property of whatsoever kind or nature arising directly, or indirectly, out
of the making of this agreement. In addition, the contractor agrees to
maintain insurance as set forth in Exhibit C annexed hereto and made a
part hereof. It is expressly agreed that lapse, termination or modifica-
tion of any of the insurance requirements of this contract, without the
prior written consent of the county, shall constitute a material breach
hereof.
13. COORDINATION AMONG THE PARTIES
The contractor shall make every effort possible to coordinate
the work performed under this agreement with the Suffolk County Office for
the Aging.
14. MERGER CLAUSE
It is understood that this instrument, including all attached
exhibits, represents the entire agreement of the parties thereto; and all
previous understandings are merged herein; and that no modifications hereof
shall be valid unless written evidence thereof shall be executed by all
parties to this agreement.
15. USE OF COUNTY EQUIPMENT
All equipment furnished by the county under this or previous
agreements is to be used only for senior citizens purposes during the
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_ l
normal operating hours of the senior citizen program unless prior written
consent is obtained from the county. Any violation of this provision shall
be grounds for the county at its option to immediately terminate this agree-
ment.
ment. The County shall retain a proprietary interest in all furniture,
equipment and vehicles furnished under this contract and upon discontinuance of
funding of this Agency by .the County of Suffolk, all said personal property
shall be returned to the County. The Agency shall maintain appropriate
records of all such property.
16. PROGRAM DEPENDENT UPON STATE FUNDING
The funds to be furnished by the county under this agreement are
principally State funds. If, at any time, the State Government shall reduce
support of this program the county may terminate this contract by giving such
notice to the contractor as is given to the county by the State Government.
17. EXHIBITS
The following additional exhibits annexed hereto are made a part
of this agreement:
EXHIBIT "D" Non-Discrimination of Employees
EXHIBIT "E" Non-Discrimination - Other Than Employees
EXHIBIT "F" Furniture, Fixtures, Equipment, Materials and Supplies
EXHIBIT "G" Publications, Copyrights, Patents
EXHIBIT "H" Approval of Contractor's Staff
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IN WITNESS WHEREOF, the parties hereto have executed this agreement
the day and year first above written.
COUNTY OF SUFFOLK
BY:
FRANK JONES
DEPUTY COUNTY EXECUTIVE
B Y: — Ll--
CONTRACTOR
I
OFFICE FOR THE AGING
BY:
ADELAIDE F. SILKWORTH
DIRECTOR
APPROVED AS TO FORM
NOT REVIEWED AS TO EXECUTION
BY:
SUFFOLK COURV ATTORNEY
By: Alfred Jackson, Jr.
BYALPED Jft�"..�:^'v JR.
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EXHIBIT "A" _
The essential service vehicle will be purchased by the Community'
Services for the Elderly project. The town/village/agency receiving the
vehicle is responsible for providing the maintenance, driver, insurance,
fuel , other operating expenses and the administration costs necessary to
operate the vehicle. Essential service vehicles will be used to transport
Senior Citizens to community based services ie. , medical appointments,
Social Security office, shopping on a pre-arranged schedule.
It is the responsibility of the contractor to have the following
identifying logo on any printed material and on v hicles purchased with
Community Services for the Elderly funds:
Funding provided by the
Suffolk County Office for the Aging
and the
New York State Office for the Aging
i
EXHIBIT "B"
BUDGET
Town of Southold
12/18/80 to 3/31/81
Equipment $11 ,000
Passenger Van 11 ,000
Total Grant Award $11 ,000
AS PER PROPOSAL SUBMITTED TO SUFFOLK COUNTY OFFICE FOR THE AGING
EXHIBIT C
INSURANCE, INDEMNIFICATION AND UNDERTAKING
1. WORKMEN'S COMPENSATION
This Agreement shall be void and of 'no effect unless the
Contractor shall secure compensation for the benefit of, and keep
insured during the life of this Agreement, any and all employees
reggired to be insured under the provisions of the New York State
Workmen's Compensation Law:
2. LIABILITY INSURANCE
The Contractor agrees that on or before the execution of this
Agreement, copies of the following liability insurance policies, in which
the County is designated'as an additional insured and which require
notification of the County in the event of termination or cancellation,
shall be filed with the County Office for the Aging, County Executive's
Office, 65 Jetson Lane, Hauppauge, New York 11787 and remain in force
until the termination of this contract:
(a) Policies for liability insurance with minimum
limits of ' 250.000 _personal injury and
;n nno property damage, providing
protection against liability arising out of or in
connection with tasks performed under this Agreement; and
(b) If any vehicles are to be used in performing tasks
under this Agreement, a standard New York State Automobile
liability insurance policy with minimum limits of 100,000;300.000
bodily injury, and sn nnn property damage, or in
the alternative, a statement that no vehicles shall be used .in
performing tasks under this Agreement.
. (c) The Contractor warrants that it will maintain
Professional Liability Insurance, with a limit of liability
of not less than loo.nnn _during the term of this
Agreement. This provision shall apply to all occurrences that
are incurred during the term of this Agreement but shall survive
the termination of this Agreement.
3. INDEMNIFICATION
The Contractor shall indemnify and hold harmless the County
from any and all claims, costs, judgments, damages, or injuries to persons
or property of whatsoever kind or nature arising out of the making of this
contract.
y EX14 IDIT D
NON-DISCRIMINATION
EMPLOYEFS OF TIIE COQ*i'TRACTOR -
+ During the performance of this contract, the Contrac-
'I for agrees as follows :
The Contractor will 'not .discriminate against an
;i employee or applicant for employment because of race, creed, y
color., national origin, age or sex and will take affirmative
action to insure that they are afforded equal employment op-
portunities without discrimination bocause' of race, creed,
' color, national origin, age or sex. Such action shall be taken
with reference, but not be limited to: recruitment, employment,
job assignment, promotion, upgrading, demotion, transfer, lay-
off or termination, rates of pay or other forms of compensation,
,; and selection for training or retraining, including apprentice-
'' ship and on-the-job training.
• 2. The Contractor will send to each labor union or
representative of workers with which 4 has been or is bound by a
collective bargaining or other agreement or understanding, a
notice, to be piovided by the State Division of Human Rights ,
• advising such labor union or representative of the Contractor 's
agreement under clauses (1) through (7) (hereinafter called
!. "non-discrimination clauses") . The Contractor shall request such '
labor union or representative to furnish the Contractor with a
written statement that such labor union or representative will
not discriminate because of race, creed, color, national origin,
;! age or sex, and that such labor union or representative either
!�. will affirmatively cooperate, within the limits of its legal and
�! contractual authority, in the implementation of the policy and
provisions of these non-discrimination clauses or that it con-
sents and agrees that recruitment , er=>loyment and the terms and
,conditions of employment under this contract shall be in accord- ' -
ance with the purposes and provisions of these non-discrimina-
tion clauses. If such labor union or representative fails or
refuses to comply with such a request that it furnish such a
statement, the Contractor shall promptly notify the Commission
arid the State Division of Human Right's of such failure or- re-
fusal.
3. The Contractor will post and keep posted in con- .
spicuous places, available to employees and applicants for
employment, notices to be provided by the State Division of
1 Human Rights setting forth the substance of, the provisions of i
• clauses (1) and (2 ) and such *provisions or the State's laws
against discrimination as the State Division of Human Rights
' shall determine.
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3/13/77 Pnge t of 2
4. The Contractor will state, in all solicitations
11 or advertisements for employees placed by or on behalf of the
!f Contractor, that all qualified applicants will be afforded
�f equal employment .opportuni tics without discrimination because
i
of race, creed, color, national origin, age or sex.
i15. The Contractor will comply with p I the provisions of
Sections 291-299 of the Executive Law and the Civil Rights Law,
f will 'furnish all information and reports deemed necessary by
the State Division of Human Rights under these non-discrimina
tion clauses an such sections of the Executive Law, and Civil
•� Rights Law.
�f 6. This contract may be forthwith canceled, termina-
ted or suspended,p nded, in whole or in part, by the County upon the
!! basis of a finding made by the County, the Convnission, or the
11 State Division of human Rights that the Contractor has not com-
plied with these non-discrimination clauses, and the Contractor
may be declared ineligible for future c�Titracts made by or on
• behalf of the County, the State or a public authority or agency
of the State, until it satisfies the State Division of Human
Rights that it bas established the provisions of these non-
I h
discrimination clauses . Such finding shall be made by the
I; State Divis 'on of human Rights after conciliation f efforts by the State Division of Human Rights have failed to achieve com-
pliance with these non-discrimination clauses and
• after a
verified complaint has been filed with, the -State Division of
Human Rights, notice thereof has been given to the Contractor
t and an opportunity has been afforded the Contractor to be heard
!1
iF publicly before three members of the State Division of Human
'Rights. Such sanctions may be imposed and remedies invoiced
+ independently or in addition to sanctions and remedies other-
wise provided byelaw:
• 7. The Contractor will include the, provision of
clauses (1) through (6) in every subcontract or purchase
order in such a manner that such provisions will be binding upon ,
+t each subcontractor or vendor as to operations to be performed
1 within the State of New York. The Contractor will take such
•• action in enforcingsuch
, provisions of such subcontract or ,
�+ purchase order as the County or New York State may direct, in-
cluding sanctions or. remedies for non-compliance. If the Con-
tractor becomes involved in or is threatened with litigation !
s
:I with a subcontractor or vendor as a result of- such direction
by , the contracting agency, the Contractor shall promptly so
�• notify the Attornn General rec=ur,t }
him to
SIE
protect the interests of the State of�New Yorkintervene and
/11/ 7 1� +
j� rage 2 of 2
EXHIBIT E
f; NON-DISCRIMINATION ,
OTHER THAN EMPLOYEES
During the performance of this Agreement, the Con-
tractor agrees as follows :
The Contractor will not, on the grounds of age, race,
color, creed, sex or national origin:
(a) Deny an individual any services or other
benefits provided under the program;
(b) Provide any service (
s) or other benefits
to an individual which are different, or are provided
in a different manner, from those provided to others
under the program;
1;
(c) Subject an individual to segreeation or
separate treatment in any matter related to his
i; receipt of•any service (s) or other benefits provided
(
under the program;
(d) Restrict an individual in any way in the
enjoyment of any advantage or privilege enjoyed by
others receiving any service (s) or other benefits '
provided under the program;
(e) Treat an individual differently from
others in determining whether or not he satisfies
any eligibility or other requirements or condition
which individuals must meet in order to receive
s any aid, care, service (s) , or other benefits pro-
!!, vided under the program:
�j The Contractor, in determining:
(a) The types of services or other benefits
to be provided I under the program, or
Page I of 2 '
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1
_ (b) The clas's of individuals to' whom, or the
!� situations in which, such service (s) or other bene-
fits
ene-
ffis will be provided uncicr the program, or
i
(e) The class of individuals to be afforded
an opportunity to participate in the program, will
not utilize criteria or methods of administration
i which have the effect of subjecting individuals to
discrimination because of their race, creed, color,
' sex or national origin, or have the effect of de-
1
feating or substantially impairing accomplishment
of the objectives of. the program in respect to in-
dividuals of a particular race, creed, color,
national origin or sex.
1
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77 Page �2 of 2 ' s
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+ i
' M1IBIT
s! FURNITURE, FIXTURES, E0177PM&NT
MATERIALS, SUPPLIES
s:
i! A. PRIOR APPROVAL TO PURCHASE FURNITURE, FIXTURES, EQUIPMENT
Prior to placing any order to purchase, rent or lease
•'furniture, fixtures, or equipment, vAlued in excess of five
;hundred ($500.00) per unit in the budget attached to the Agreement,
. the Agency shall submit to the County a written request for
4approval to make such a proposed purchase, rental or lease, with
,:a list showing the quantity and description of each iten, its
!;intended location and use, estimated unit price or cost, extended
.1price or cost and estimated total cost of the proposed order.
Written approval of the County is required before the Agency may
;.proceed with the proposed purchase, rental or lease of furniture,
'.fixtures, or equipment. All items purchased will be new unless
:specifically described otherwise in the budget. No sales or
;;Federal excise taxes are to be paid, as the County is exempt
from such taxes. The Agency shall obtaiO itg own tax .exemption
certificates.
B. FURNITIME, FIXTURES, EQUIPMENT, MATERIALS, SUPPLIES
1. PURCHASE PRACTICES
The Agency agrees to follow all of the general
practices that are designed to obtain furniture, fixtures,
i; equipment, materials or supplies at the most reasonable price
or cost possible. The County reserves the right to purchase or
!`obtain for the Agency furniture, fixtures, equipment, materials or
supplies which shall be in accordance with progra=atic needs of
; this Agreement. If the County exercises this right, the amount
budgeted for the items so purchased or obtained by the County for
the Agency shall not be available to the Agency for any purpose
Il whatsoever. .
Z. INTEREST OF COUNTY
The 'ounty shall retain a proprietary interest in all ,
tifurniture, removable fixtures, equipment, materials or supplies
4purchased or obtained by the Agency and paid for or reimbursed to
ithe Agency by or from County Funds pursuant to the terms of this
Agreement or any prior agreements. Upon the termination of this
•Agreement, or any renewal thereof, the discontinuance of the
business of the Agency, the failure of the Agency -to comply with
Lthe terms of this Agreement, the bankruptcy of the Agency, its •
iIT3E f giving an assignment for the benefit of creditors, or the failure
3/11/77 iiof the Agency to satisfy any judgment against it within thirty
i1
111 (30) days of filing' the County shall have the right to take
i� title to and possession of all such furniture, removable fixtures,
equipment,
ixtures,
equipment, materials and supplies, and the same shall thereupon
obecome the property of the County without any claim for
i, reiurbursement on the part of the Agency. As directed by the Coun-
ty, the Agency shall attach identifying labels on said property
indicating the interest of the County.
N 3. INVENTORY, RECORDS, CONTROLS AND REPORTS
f! The Agency shall maintain proper and accurate
inventory records and controls for all such furniture, removable
fixtures and equipment, and three (3) months before the
termination date of this Agreement shall make a physical count of
t all items of furniture, removable fixtures and equipment in its
custody, checking then, against records maintained therefor. A
if report setting forth the results of such physical count shall be
prepared by the Agency on a form or forms designated by the County,
certified and signed by an authorized official of the Agency, and
one (1) copy thereof shall be delivered to the County within five
(5) days after t:�e date set for the aforesaid physical count.
Within five (5) days after the terminaticn date of this Agreement 7
the Agency shall submit to the County six (6) copies of the same , I
report up-dated to the termination date of this Agreement, certi-
fied and signed by an authorized official of the Agency, based on :
a physical count of all items of furniture, removable fixtures
and equipment on the aforesaid termination date, and revised, if
inecessary, to include any inventory changes during the last
quarter of this Agreement period.
4. PROTECTION OF ASSETS IN AGCY'S CUSTDDY
The Agency shall maintain vigilance and take all
• reasonable precautions to protect the furniture, fixtures, equip- •
trent, materials or supplies in its custody against damage or loss
by fire, burglary, theft, vandalism or misuse. in the event
of burglary, theft, vandalism or unexplained disappearance of
any item of furniture, fixtures, equipment, materials or supplies,;
the Agency shall i:.mediately notify the police and make a. record ;
thereof, including a record of the results of any investigation
which may be made thereon. In the event of loss of or irreparable,
damage to any item of furniture, fixtures, equipment, materials
or supplies from any cause, the Agency in-,mediately shall send the
; County a detailed, written report thereon., '
"•, Page 2 of 3
3/ 1/77 ;;
" 5. DISPOSITIOt; AT TERMINATION OF hGREE*'`'1ENT-
Upon termination of this Agreement, or of any renewal
;hereof, the Agency shall make access available and render all
N
necessary assistance for physical removal of such furniture,
1j removable fixtures, equipment, materials or supplies by the County,
or its designee, in the same condition as it was received by the
1Agency, reasonable wear and tear excepted. Any disposition.,
; settlements or adjustments connected with such furniture, removable
l►fixtures, equipment,• materials or supplies shall be in accordance
.. with the rules and regulations of the County and the State of
Pew York or any subdivision thereof.
i
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3/11/77 d page 3 of 3 ;
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• - DUIIBIT G
PUBLICATIONS , COPYRIGHTS AND PATENTS
t.
i 1. PURL I CAT I ONS
The Contractor shall not .issue or publish any book,
Iarticle, announcement, report or other publication relating to
j• the tubject program without prior permission from the County.
t� Subh publications shall bear a statement acknowledging the
cooperation and/or funding by the County of Suffolk.
; 2. COPYRIGnTS
!' If the work of the Contractor under this Agreement
<< should result in the production of original books, mamzals ,
films, or other materials for which a copyright may be granted,
the Contractor may secure copyright protection. however , the
County reserves, and the Contractor hereby gives to the County,
or to any other municipality or municipal agency or body
!j designated by the County, a royalty-free, non-exclusive license
to produce, reproduce, publish, translate or otherwise use any
' such materials.
3. PATENTS
If the Contractor under this Agreement makes any
discovery or invention in the course of or as a result ofwork
jh performed under this Agreement, the Contractor shall refer the. ;; discovery or - invention to the County. The County, or any other
i) governmental agency, including a New York State or Federal agency
ej designated by the County, shall determine whether or not patent
�• protection shall be sought, how any rights therein, including -
� � patent rights, will be disposed of and administered and whether
any other action is necessary in order to protect the public
iI interest. notwithstanding the above, the County reserves, and
the Contractor hereby gives to the County, or any other govern-
mental agency or body designated by the County, a royalty-free,
'I non-exclusive license to produce, reproduce, publish, translate,
or otherwise use any item.so discovered or patented.
1+PME,
Page 1 of 1
3/11/77 '
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— •. � St •
EX11IB IT A _
APPROVAL OF CONTRACTOR'S STAFF
The Contractor, at its ourn expense and charge, agrees
to furnish to the County resumes of. all personnel assigned to
the project numerated herein. Resumes shall include, but not
be limited to:
(a) The' job title of the individual employee
and the length of employment under the aforesaid
title;
` (b) The specific tasks to be performed by
the individual employees during the course of the
s projects; and
(c) Previous experience and length of pre-
vious experience with a task or t4iks similar or
equal to the projects.
The County reserves the right to approve all named
Contractor personnel assigned to work on the tasks undertaken
pursuant to this Agreement. The County will provide a Memoran, -
11 of Approval of Personnel for all such personnel within one
i�
(1) weer, of receipt of information supplied pursuant to this
paragraph.
ii Any -change or replacement of personnel by the Con-
tractor during the term of any and all tasks is subject to the
conditions set forth in this Agreement. =
it
W4 Page 1 of 1
OF}ISE U " E K
#';0
JUDITH T.TERRY SC1 TELEPHONE
TowN CLERK �� (516) 765-1801
REGISTRAR OF VITAL STATISTICS
Southold, L. I., N. Y. 11971
January 14, 1981
Mr. Richard F. Mullen, Jr.
Vice President
Mullen Motors, Inc.
East Main Street
Southold, New York 11971
Dear Mr. Mullen:
The Town Board of the Town of Southold at a
regular meeting held on January 13, 1981, awarded
you the bid for supplying the Town of Southold with
one (1) new 1980 .15 passenger Plymouth Voyager Maxi-
Wagon at a bid price of $11, 000. 00.
Very truly yours,
Judith T. Terry
Southold Town Clerk
COUNTY OF SUFFO&
' DEC 2 21980
,..yv
PETER F. CONALAN
COUNTY EXECUTIVE
OFFICE FOR THE AGING ADELAIDE F.SILKWORTH.DIRECTOR
ASSISTANT TO THE COUNTY EXECUTIVE
SENIOR CITIZEN AFFAIRS
DecembeA 18, 1980
Dean FA i.enda:
It is my pteaauAe to .injorem you that the Susjoth County Legistatune
made the neee6.aa4y adjustments to the County Budget on Deeembere 9, 1980.
The County Executive has a6jixed hiz d.ignatune to the tegiztati.on.
You ane, thete6ote, jAee to go ahead with the purchase o6 the veh.icte/s
as .indicated .in yours ptopozat and owe tentative grant awaAd.
This te#ttet .cs notijication os your oj6iacat greant award. I aiLA
to thank you att Ian youA vehy j.ine %uponse to the ptobtem os essentiat
seAv.icea tAanspoAtat',ion.
Ab you know, this o js.iee witt be avaitabte jot any technieat a6.6i.6tanee
on any others heap you may need wi th this p1tojeet. M. John Bianchet
w tt be Jorwatc.ding you a written contreact zhontey. May I just o6jeA you
a smatt Aemindet that out papers work ab SaA az the county .sybtem iz
eoncetned must be cleaned up by Febta.uAy 28, 1981.
Thank you once again jot yowe wcttingness to work with the County
Oj�iee .in attempting to soave eome o6 the vexing and aggtavating ptobtems
that 6aee out den,iore poputat',ion.
Heat- wizhea bon a happy and heattthy new yeoA.
Cord i.att y,
AFS/jt
Adeea,i.de F. SithwottA, Di tee ton
__._. ___.
Qi'i�•
Adg. Date 1� 7r
Fie
222 MIDOIE COWMTRY ROAD SMITHTOWN.N.Y.1 1707 • 516-360-4630
ICHRIS COLT
EAST MAIN STREET SOUTHOLD, NEW YORK 11971 TELEPHONE (516) 765-3564
December 23, 1980
Town of Southold
Southold, NY 11971
TO udHOM IT MAY CONCERN: RE: BID_ FOR 15 PASSENGER VAN
We are pleased to submit our bid for the following vehicle:
One (1) NEW 1980 Plymouth Voyager Maxi-Wagon-
equipped as per specifications of Town of Southold,
for 15 passenger van.
DELIVERED PRICE: $11,000.00
(ELEVEN THOUSAND AND N0/100 DOLLARS)
Thank you for the opportunity to bid on this vehicle.
Respectfully submitted,
MUL I EN MOTORS, INC.
R chard F. Mullen, Jr.
Vice President
RFMjr:fe
Enclosure:
Certified Check $100.00
Deposit on Bid.
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived
at by the bidder independently and has been submitted without- collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids , and the contents of this bid
have not been communicated by the bidder, nor, to its best knowledge
and belief, by any of its employees or agents, to any person not an
employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
(Signed)
(Corporate Title)
(if any) VICE PRESIDENT
Bid on-"15 PASSENGER VAN"
LEGAL NOTICE
NOTICE TO BIDDERS COUNTY OF SUFFOLK
ss:
NOTICE IS HEREBY STATE OF NEW YORK
GIVEN in accordance with the
Provisions of Section,103 of the
General Municipal Law, that
sealed bids will be received by Patricia Wood, being duly sworn, says that she is the
Town Soard uffolk County, New the Town of
Southold,Suffolk Editor, of THE LONG ISLAND TRAVELER-WATCHMAN,
S
York at the Town Clerk's a public newspaper printed at Southold, in Suffolk County;
Office,Town Hall,.Main Road,
Southold, New York 11971 and that the notice of which the annexed is a printed copy,
until 3:00 P.M., Friday, De- has been published in said Long Island Traveler-Watch-
cember 26,1980,at which time
they will be publicly opened man once each week for ............I..........................weeks
and read for the furnishing to rr
tl` Town of Southold the successively, commencing on the ..... .7............................
following:
One new 1980 Plymouth day--of .. .:
Voyager Maxi-Wagon ore ui.
valent. Specifications for the ` ............. ..: .'.: ......
above vehicle may be obtained
by any interested bidder at the
Town Clerk's Office, Town
Hall, Main Road, Southold,
New York 11971.
Each bid must be accom- / y
panied by a certified check Sworn to before me this ................................ day of
made payable to the order of
the Supervisor,Town of South- � �-l�Yn ............., 19. ..
old,in the sum of one hundred
dollars($100.00). All deposits
except that of the successful
bidder will be returned. Upon r
acceptance of his bid, if the :.....................
successful bidder fails to enter Notary Public
Into a contract pursuant to the
requirements of the Town
Board, then the check de-
posited as aforesaid and the
requirements standing to the
credit of the same shall be
forfeited to the Town. of
Southold as liquidated dam. 41 skif„it
ages. If the successful bidder
enters into the contract and
delivers the vehicle pursuant
thereto, the deposit will be
returned.
The Town Board reserves
the right to reject any and all
bids and to waive any defect or
informality in any bid should it
be in the best interest of the
Town of Southold to do so.
All bids must be marked
"BID FOR 15 PASSENGER
VAN"and must be signed and
sealed in envelopes plainly
addressed to the Town Clerk,
Town of Southold, Town Hall,
Main Road, Southold, New
York 11971. Envelope exterior
should also contain the words
"BID FOR 15 PASSENGER
VAN."
DATED: December 2, 1980
JUDITH T.TERRY
Southold Town Clerk
1T,12/11/80(2)
into a contract pursuant to the
requirements of the Town
LEGAL NOTICE Board,then the check deposit-
NOTICE TO BIDDERS ed as aforesaid and the re-
NOTICE IS HEREBY credit entsof
standing a the>UNTY OF SUFFOLK,
GIVEN in accordance with the credit of the same shall be� �
provisions of Section 103 of the forfeited to the Town of South- ATE OF NEW YORK, ss
old as liquidated damages. If
General Municipal Law, that 1
the successful bidder enters
sealed bids will be received by into the contract and delivers J 0 an GU S t aVS 011beim duly Sworn,
the Town Board of the Town of g Y
the vehicle pursuant thereto,
Southold,Suffolk County,New
York the Town Clerk's the deposit will be returned. ys that . AbP. . , is Printer and Publisher of the SUFFOLK
The Town Board reserves
Office,Town Hall,MainRoad, t
Southold,New York until he right to reject any and all EEKLY TIMES, a newspaper published at Greenport. in said
3:00 P.M., Friday, December bids and to waive any defect
26, 1980, at which time the or informality in any bid unty; and that the notice. of which the annexed is a printed
y should it be in the best interest
will be publicly opened and of the Town of Southold to do
read for the furnishing to the so py, ,has been published in the said Suffolk Weekly Times
Town of Southold the follow- All bids must be marked One
ing: ce in each week, for weeks
One new 1980 Plymouth Voy- "BID FOR 15 PASSENGER
y y VAN and must be signed and 11th
ager Maxi-Wagon or equiv sealed in envelops plainly ',ccessivEly commencing on the . . . . . . . . . . . . . . . . . . . . . . . . . .
alen
. Specifications for the
ed btabovean hicle inter interested bidder.at Town of Southold, Town Hallbe obtain- addressed to the Town , tY of . . . . ber. , • • , • ,
Y Y Main Road, Southold New � � )
the Town Clerk's Office,Town .York 11971. Envelope exterior
Hall, Main Road, Southold, should also contain the words
New York 11 "BID FOR 15 PASSENGER worn to before me this . .1 j?. • • • j
mu
Each bid must be accom- VAN". �
panied by a certified check DATED: December 2, 1980 zY of . .Dao emb er . . . . . . 19 80..
made payable to the order of
the Supervisor,Town of South- JUDITH T.TERRY SOUTHOLD TOWN CLERK • • • • % '�!. .!4 : . .^!�. . . .. . . . . . . . .
old, in the sum of one hundred 11D11-3577
dollars ($100.00). All deposits • . . . . . . . . . . . . . . . . . . . . . . . . . • " " • " " "
except that of the successful
bidder will be returned. Upon
acceptance of his bid, if the HELEN K.OE VOE
successful bidder fails to enter NOTARY PUBLIC, State of New York
No.4707878, Suffolk County
Term Expires March 30, 194
,I
i
i
COUNTY OF SUFFOLK, 1
STATE OF NEW YORK. ss
i!
Joan ,Gustayson . . . . . . . . . . . . being duly Sworn.
' says that . AlalD. . , is Printer and Publisher of the SUFFOLK
WEEKLY TIMES. a newspaper published at Greenport, in said
county; and that the notice, of which the annexed is a printed
dopy, has been published in the said Suffolk Weekly Times
one
once in each week, for . . . . . . . . . . . . . . . . . . . . . . . . . weeks
i
successively commencing on the . 1.1 th. . . . . . . . . . . . . . . . . . .
day of . . December. . 1 40
i . . . . . .
Sworn to before me this 11. . . . ;
day of . .December . . . . . . 1980.. j
. . . . . . . . . .;. . . . .? . .��:lJ . . . . . . . . .
HELEN K.DE VOE
NOTARY PUBLIC,State of New York
No.4707878,Suttolk County
Term Expires March 30, 194
�i
is
i
I' STATE OF NEW YORK:
SS
I
COUNTY OF SUFFOLK:
f'
JUDITH T. TERRY, Town Clerk of the Town of
�j
Pbouthold, New York, being duly sworn, says that she is over- the
i!
1'
age of twenty-one years ; that on the 4th day of December
i'! 1980 she affixed a notice of which the annexed printed
ij
; notice is a true copy, in a proper and substantial manner, in a
tl
I;
; most public place in the Town of Southold, Suffolk County, New
I;
! York, to wit:-
! Town Clerk Bulletin Board, Town Clerk Office
Main Road, Southold, N.Y. 11971
I�
l
I
" Notice to Bidders - 15 Passenger Van - Bid Opening - 3: 00 P.M. ,
'` December 26, 1980,
i
Judith T. Terry, T vn Clerk
is
jl
; Sworn to before me this
�I
;I 4th day of December ,
19 80
Notary Public
ELIZABETH ANN NEVILLE I
NOTARY PUBLIC, State of New York
No. 52.8125850, Suffolk Coun
Term Expires March 30, 1W_
i
i
1
I �
I 1
I• i
I �
f
I:
I!
,i
I'
!
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN in accordance with the provisions of
Section 103 of the General Municipal Law, that sealed bids will
be received by the Town Board of the Town of Southold, Suffolk
County, New York at the Town Clerk' s Office, Town Hall, Main Road,
Southold, New York 11971 until 3: 00 P.M. , Friday, December 26,
1980, at which time they will be publicly opened and read for the
furnishing to the Town of Southold the following:
One new 1980 Plymouth Voyager Maxi-Wagon or equivalent .
Specifications for the above vehicle may be obtained by any
interested bidder at the Town Clerk' s Office, Town Hall , Main
Road, Southold, New York 11971.
Each bid must be accompanied by a certified check made
payable to the order of the Supervisor, Town of Southold, in the
sum of one hundred dollars ($100. 00) . All deposits except that
of the successful bidder will be returned. Upon acceptance of
his bid, if the successful bidder fails to enter into a contract
pursuant to the requirements of the Town Board, then the check
deposited as aforesaid and the requirements standing to the credit
of the same shall be forfeited to the Town of Southold as liquid-
ated damages. If the successful bidder enters into the contract
and delivers the vehicle pursuant thereto, the deposit will be
returned.
The Town Board reserves the right to reject any and all bids
and to waive any defect or informality in any bid should it be in
the best interest of the Town of Southold to do so .
All bids must be marked "BID FOR 15 PASSENGER VAN" and must
be signed and sealed in envelopes plainly addressed to the Town
Clerk, Town of Southold, Town Hall, Main Road, Southold, New York
11971 . Envelope exterior should also contain the words "BID FOR
15 PASSENGER VAN" .
DATED: December 2, 1980
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, DECEMBER. 11, 1980, AND FORWARD ONE AFFIDAVIT
OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, MAIN ROAD, TOWN
HALL, SOUTHOLD, NEW YORK 11971.
Copies to the following on December 4, 1980:
The Long Island Traveler-Watchman, Inc.
The Suffolk Times
Town Clerk Bulletin Board
Mrs. McKeighan , Nutrition Program
azo°,e K
JUDITH T.TERRY TELEPHONE
TOWN CLERK (516) 765-1801
REGISTRAR OF VITAL STATISTICSa
Southold, L. L, N. Y. 11971
BID SPECIFICATIONS FOR 15 PASSENGER VAN
1980 Plymouth Voyager Maxi-Wagon - or equivalent
Equipped as follows - or equal:
127. 6" Wheelbase
4. 10 Axle Ratio
Front Axle 3600 lbs.
360 - 4 BBL Carburetor
Automatic Transmission
Rear Vent Door Glass
Right Door Vent Glass
Window Retention
59 Amp Battery
36 Gallon Fuel Tank
15 Passenger Seat Package
Oil Gauge
Trip Odometer
A.M. Radio
Dual Low Mount Mirror
Bright Hubcaps
Vinyl Cover Steering Wheel
4500 lbs. Mechanical Jack
Spare Tire & Wheel
8. 75 x 16. 5 Black S/W Tires
Power Steering
8550 GVW Package
Color Blue
Electronic Ignition
Steps & Wheelchair Ramp
CH RYSLER COLT
EAST MAIN STREET SOUTHOLD, NEW YORK 11971 TELEPHONE (516) 765-3564
December 3, 1980
Southold Town Nutrition Program
Sixth Street
Greenport, NY 11944
Dear Mrs. Mcgeighan:
As per your request, enclosed please find the spec-
ifications for the 1980 Plymouth Voyager Maxi-Wagon.
If you have any questions, please call.
Very truly yours,
MULLEN MOTORS, INC.
Richard F. Mullen, Jr.
Vice-President
RFMjr:PQ
enc.
i
ICHRYSLE COLT
EAST MAIN STREET SOUTHOLD, NEW YORK 11971 TELEPHONE (516) 765-3564
1980 Plymouth Voyager Maxi-Wagon
127.6" Wheelbase
4.10 Axle Ratio
Front Axle 3600 lbs.
360 - 4 BBL Carburetor
Automatic Transmission
Rear Vent Door Glass
Right Door Vent Glass
Window Retention
59 Amp Battery
36 Gallon Fuel Tank
15 Passenger Seat Package
Oil Gauge
Trip Odometer
A.M. Radio
Dual Low Mount Mirror
Bright Hubcaps
Vinyl Cover Steering Wheel
4500 lbs. Mechanical Jack
Spare Tire & Wheel
8.75 x 16.5 Black S/W Tires
'ower Steering
8550 GVW Package
Color B11Le
Electronic Ignition
Steps & Wheelchair Ramp