HomeMy WebLinkAboutPolice Cars • ' • � .•�. _ t 10 ` a s SALES: 477-0228
SERVICE: 477-0222
BILL BALLAN FORD - LINCOLN - MERCURY INC.
Route 25, Greenport, New York 11944
October 7 , 1980
RECEIVED
Oct Xi 1990
Ms Judith T Terry Town Cleric Southold
Town Clerk
Town of Southold
Southold, N. Y. 11971
Dear Ms Terry:
?nclosed is a check made out to the Town of Southold,
and certified for $100.00.
Will you please either endorse this check over to
Bill Ballan so we may redeposit it, or make out a check for
$100 ,00 to Bill Ballan and deposit the certified check
Many thanks for your cooperation.
Very truly yours
l
3 s�
OFFICE OE' 0� Clt,�, K
TOwN OF, SOUT !;T
JUDITH T.TERRY SUFFQLk---6. TELEPHONE
TOtw CLERK
�' ��' (516) 765-1801
REGISTRAR OF VITAL STATISTICS I
Southold, L. I., N. Y. 11971
February 6, 1980
Mr. Charles J. Grigonis
Sales Representative
Mullen Motors, Inc.
East Main Street
Southold, New York 11971
Dear Mr. Grigonis:
At a regular meeting of the Southold Town Board
held on February 5, 1980 the following resolution was
adopted:
RESOLVED that the Town Board of the Town of
Southold reject the bids of J. J. - Hart, Inc. ,
the lowest bidder for supplying the Town with
five marked and one unmarked police cars, and
Bill Ballen Ford-Lincoln-Mercury, Inc. , the
second lowest bidder, as they cannot guarantee
delivery of the vehicles as specified, and
accept the bid of Mullen Motors , Inc. , who
can met the specifications, at the bid amount
of $42,909 . 00 for five police cars and one
unmarked police car with am/fm radio with rear
speaker and factory installed air conditioning.
Very truly yours,
Judith T. Terry
Town Clerk
cc: J. J. Hart, Inc.
Bill Ballan Ford-Lincoln-Mercury, Inc.
Chief Carl Cataldo
��r,�EFOCgr��
CARLCATALDD
p CHIEF OF POLICE
Cpl #
POLICE DEPARTMENT, TOWN OF SOUTHOLD
PECON[C, NEW YORK, 11958
TELEPHONE
EMERGENCY: DIAL 911
ADMINISTRATIVE: SIG 76S-2600
516 734-6022 5 February 1980
Town Board
Town of Southold
Main Road
Southold, N.Y.11971
Re: Bid for 1980 Police Cars
Gentle-men:
On 30 January 1980 the bids for the 1980 Police Cars were opened. The
low bidder was J .J.Hart Ford of Riverhead, with Bill Ballin Ford, Greenport
and Mullin Chrysler-Plymouth also submitting bids.
An examination of the bids has shown that Bill Ballin Ford noted an exception
as did J.J.Hart. Although not originally noted in the Hart bid as an exception,
a follow-up by the undersigned found the following:
The Ford Motor Company, although noting that the specified engine was avail-
able along with the specified transmission and- the traction-lock rear end, had
recently advised their dealers that due to emission standards they would probably
not offer traction-lock with the other components we have specified. A series of
phone calls to Ballin Ford and Riverhead's J .J .Hart with their people making
calls to the factory has elicited the fact that due to a change in production
requirements, Ford Motor Company will not be able to guarantee delivery of the
vehicles as specified. J.J. Hart, per Thomas Hart, has informed me that if the
cars could be manufactured to our specs, that they could not be delivered at the
price which he bid at.
I therefor recommend to the Town Board that consideration be given to elimi-
nating any Ford dealer as a bidder due to the uncertainty of their ability to
comply with the specs, and awarding the bid to the next responsible bidder, Mullen
Motors, Chrysler-Plymouth of Southold. They have posted no exceptions to the bid
specifications.
e` p f lly submitted,
l
CC/jck Carl C taldo
Chief f Poli
OFFICF OF TOWV CCL EkK
TOWN OF SOUTHOL ?
JUDITH T.TERRY SUFFOLK COUNTY
TOWN CLERK � TELEPHONE
a (516) 765-1801
REGISTRAR OF VITAL STATISTICS >y 1 r
Southold, L. I., N. Y. 11971
June 19, 1980.
Mr. Charles J. Grigonis
Sales Representative
Mullen Motors, Inc.
Southold, New York 11971
Dear Mr. Grigonis:
Enclosed herewith is your $100. 00 certified
check which accompanied your bid for police cars
for the Town of Southold.
Very truly yours,
O
Judith T. Terry
Town Clerk
Enclosure
r •
ICHRIS11111 COLT
ELTARMIKOMEMAreme
EAST MAIN STREET SOUTHOLD, NEW YORK 11971 TELEPHONE (516) 765-3564
January 29, 1980
`Iowr Clerk
Town of Southold
Main Road
Southold, NY 11971
To Whom It May Concern:
We wish to submit the following bid for (6) Six Special
Police Cars , as per specifications enclosed.
The Bid Price is for (5) Five Police Cars and (1) One
Unmarked Car with am/fm radio with rear speaker and factory
installed air conditioning.
The Bid Price for the (6) Six Vehicles including allow-
ance for the (5) five cars presently owned by the Town of
Southold is $42,900.00, (Forty-Two Thousand Nine Hundred
and Nine Dollars) .
Thank you for the opportunity to bid.
Sincerely,
MULLEN MOTORS, INC.
Charles J. Grigonis
Sales Representative
CJG:PQ
Enc.
POLICE VEHICLE SPECIFICATION QUESTIONNAIRE
Attachment to: Bid by
(Dealern Name)
At
Dealer Add ess)
FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT, T0I4N OF SOUTHOLD, N.Y.
Make of vehicle Iiodel �Td�
wheelbase (inches)_ 1 Overall length (inches) ��,� Overall width
(inc es)77
Style or Series_ TG . _ Engine C.I .D.- --2 p(. , Carburetor type L
SAE Net H.P. - - AV @ R.P.M. Cooling system Capacity(Qts.)
E TDe Transmission t �e dtxx '
Exhaust system ty� Yi
Rear Axle ratio ! Brake type_ -�. ✓ 0`� Bti
Plheel size . Tire siR �ZezS�a Tire tYp
Tire Manufacturer Battery (amps)—sla o _
Alternator make04044—'," Amps 0 Fuel tank capacity
(gallons)
Crankcase capacity (including filter - qts.) tl
Front compartment leg room(inclies) ��. Iieadroom(inches) O ''
Rear compartment leg room(inches)_ 3 Oi _ Headroom(inches) 7 _
Luggage compartment capacity (cu. ft.)_
Ile do ql,""6o not [] meet all requirements listed in tris specification. List all
exceptions on an attachrnent with dealer-:- letterhead.
The vehicles bid on this specification shall meet all the requirements as outlined.
`should it be determined that upon delivery the vehicles are deficient in any respect,
the dealer and/or the manufacturer will , at no expense to the departient, correct the
deficiencies.
*If the bidding dealer is not located within twenty-five (25) highi,,ay miles (by the
most direct route from Peconic,N.Y. , the location of service and repair facilites
to be provided by bidder will be:
Date:13d �y
Deale hor z d Signature
ICE DEPARTMENT, T0WN OF SOUTHID,N.Y.
n�,�,�✓'� January 17,1980
k ,.
A. SPECIFICATIONS FOR POLICE VEHICLES FOR POLICE DEPARTMENT
Six new 1980 Special Police Type automobiles as per specifications. Address bid
reply to: Town Clerk, Town of Southold, Main Road, Southold, N.Y.11971 .. Envelopes
containing bids should contain the words "Bid for Police Cars" plainly marked on
its exterior front. Bid should be signed and be accompanied by a certified check
as specified in the bid notice.
e• DESCRIPTION
1 . It is the purpose of these specifications to describe a vehicle to be used in
Law Enforcement Work. The vehicle will be operated for long periods of time at nor-
mal traffic speeds , with frequent periods of idling; however, the vehicle must also
be capable of fast acceleration and high speed performance. For this reason the veh-
icle must have an outstanding cooling system, braking system, and handling charact-
eristics.
2. The manufacturer in the selection and engineering of components will use mat-
erials and design practices that will produce the best vehicle in the industry for the
type of operation to which the vehicle is to be subject. Component parts and design
shall be of the quality that will give maximum performance, durability and safety,
and not merely meet minimum requirements of this specification.
3, The vehicles shall in all respects meet or exceed all requirements of the
Federal Government and the State of New York for the model year bid. Vehicle is to
be the manufacturer's latest *model of the type specified and shall be new and complete,
ready for use with the standard equipment$ accessories and with extra and special
equipment as specified herein. All parts used in the manufacture of these vehicles
shall be parts made for the specific model and shall be parts manufactured for use
in the current year vehicles. No vehicles shall be contructed with any parts which
differ in any way from parts of other vehicles in this group except where previously
authorized in writing from the Town of Southold. Whenever, in these specifications,
the term "heavy duty" is used, it shall mean the heaviest duty article made of the
vehicle manufacturer for this particular vehicle. The vehicle shall include all
standard equipment normally sold and marketed to the retail public unless specific-
ally deleted by request.
4. Definitions of terms relative to this specification and law enforcement vehicles
are defined in "Terms and Definitions for Police Patrol Cars", Law Enforcement Stan-
dards Program dated May, 1974, Stock Number 2700-00252, Price 60 cents , available
from the Superintendent of Documents , U.S. Government Printing Office, Washington,
D.C.20402. The term, where used, "SAE" refers to the Society of Automotive Engineers .
C. ILLUSTRATIVE & TECHNICAL DATA
Bidder to submit with proposal , illustrative product brochures and technical
data on vehicles and equipment proposed to be furnished.
D. WARRANTY
Manufacturer's standard warranty to apply.
E. REPAIR PARTS
It shall be the responsibility of the dealer and the manufacturer supplying
t Page 2 •
the vehicles purchased to maintain an adequate stock of all regular and special parts
in the area of the fleet operation. A special system shall be set up for expediting
the procurement of "hard to get" items .
F. SHOP MANUALS
One set of Shop Manuals is required. Dealer to furnish and include price in bid.
G. TECHNICAL SERVICE BULLETINS
One copy of Technical Service Bulletins is required each mailing.
H. SERVICE AND DELIVERY
1 . Dealer Preparation, Conditioning and Full Service required prior to delivery.
2. Special pre-delivery service and installation of special equipment as noted
in these specifications shall be accompl ished' prior to delivery.
3. Vehicles are to be delivered between May 1 and May 20, 1979-
4. The dealer supplying and/or maintaining vehicles , including service on vrarranty,
must arrange a system to expedite police vehicles in his service department.
I . VEHICLE DESCRIPTION "
1 , 1980 four door pillared sedan with a wheelbase minimum of 114 .inches , 209'
minimum overall length and 76" minimum width.
J . ENGINE
1 . V-8 with a minimum cubic inch displacement of 350, equipped with carburetor and
exhaust system designed for police package engine proposed.
2. Spin-on oil filter, air cleaner, and gas filter with disposable elements
matching for all vehicles in fleet.
K. TRANSMISSION
1 . Automatic transmission engineered for maximum durability and performance for
the model bid and classified heavy duty.
2. Low gear Lock-Out required.
3. Auxiliary Transmission Oil Cooler required.
L. REAR AXLE
1 . Manufacturer to select axle ratio which will provide the best overall perform-
ance and of the heaviest duty available for this model .
2. Limited Slip Differential required.
M. COOLING SYSTEM
1 . To be equipped with the maximum cooling system available.
2. Seven-blade fan (high capacity) and fart shroud installed with sufficient
clearance so that fan does not contact radiator under severe braking con-
ditions.
3. Install superior grade permanent type anti -freeze for a setting of 15 degrees
Farenheit below zerooF.
4. Install a manual control throttle (with lock) sufficient to increase revolu-
tions of the engine when vehicle is unattended to provide adequate alternator po'aer
Page 3
-for operation of police lighting equipment and to provide cooling ability without
oVrkating.
5. Closed coolant recovery system required.
N. BRAKES
1 . Heavy duty police fade-resistant brakes.
2. Power disc front!-.pewer drum rear. .
0. RADIO SUPPRESSION AND TERMINALS
1 . E. I .A. standards for two-way radio interference suppression shall be met for
mHz bands . Noises shall be sufficiently attenuated to allow intelligible comm-
unications with .5 microvolt signal input to front end of the receiver. Radio
suppression kits , bonding straps , condensers , chokes , filters or other suppression
measures shall be provided to eliminate ignition and static noises , alternator whine,
either conducted or radiated, to prevent the injection of such noises into the two-
way radio or the electronic P.A./Siren system amplifier equipment. Spark plugs , dis-
tributor, alternator and any other suppression needed shall be supplied and provided. '
if necessary to eliminate interference from any transistorized or standard two-way
radio or electronic P.A./Siren system presently ovm ed and in use by the Police
Department, Toren of Southold.
2. Vendor shall supply and install a Packard #3002 terminal , or equal , covered by
a plastic insulator Packard #3003, or equal , attached by a short piece of #18
wire, stranded and insulated, to the accessory,, side of the ignition switch, so
that a twelve volt potential will be on the terminal side only when the ignition
switch is on the ON position or the ACCESSORY position. The wire used should be
of such a length which will allow the-:! termination to be six inches below the
bottom of the instrument panel dash board. A 1 1/2 inch conduit shall be
installed to run from the dash to the trunk for the purpose of accepting radio
cable for the two-way radio. A #10 stranded and insulated wire shall be inst-
alled to run from the positive terminal of the battery to a point under the
center of the dash and coiled and labelled. Any modification to the foregoing
radio requirements must be approved in writing by the purchaser who reserves
the right to reject any modification not so approved.
P. 1v!1{EELS
Heavy duty 15 inch diameter by 6. 5 inch wide rim. (Width is muninum) .
Q. TIRES
1 . Five GR70xl5 black sideviall nylon (not steel ) Melted r,-vlial police special .
2. Tires must be certified for police use up to 120 mph sustained speed by
tire and auto manufacturer.
R. SPLFDO:�ETER
Certified calibrated wi h two (2) MPH increments and geared to the road with
the most accurate pinion gear available.
S. STEERING
Po,;;er steering with an independent powear steering oil cooler required.
Page 4
T. SUSf EN_S I ON •
l . t Maximum handling package designed to limit body roll , allow flat cornering,
limit dive on harsh or severe braking and limit squat on fast acceleration to provide
optimum handling.
The following designated items are to be included:
2. Extra control front and rear shock absorbers.
3. Extra heavy duty front and rear springs (or equal components) .
4. Front stabilizer bar to provide optimum handling.-
5.
andling.5. Rear stabilizer bar to provide optimum handling.
6. Heavy duty police or taxi frame.
U. ALTERNATOR AND REGULATOR
1 . Heavy duty Leese-Nevelle 77 amp alternator, or equal , with a low cut-in
design and internal rectifiers .
2. Alternator shall not be low mounted unless suitable shielding is provided
to protect alternator from road debris , sand and water spray.
3. Heavy duty Leese-Nevelle 77 amp voltage regulator, or equal , designed to oP-
erate with the installed alternator. .
V. BATTERY
1 . Negative ground, Heavy duty 12 volt rated at not less than 70 amp hours.
2. Battery heat shield required.
W. EXTERIOR COLOR _ White (entire vehicle, -including wheels)
NOTE: No body side chrome strips
X. INTERIOR
1 . Blue all vinyl heavy duty
2. Arm rests on both front doors
3. Dual sun visors.
4. Dash ash receiver
Y. SPECIAL ELECTRICAL
1. Electrical circuit from the horn relay to the horn button will be broken and
the wire to the horn button shall be brought to a point below the center of the dash-
board; the other horn wire shall be also brought to the same point; they shall be
coiled together and labelled "Horn circuit." These wires shall be connected to a
switch by the purchaser for the purpose of allowing the use of the .horn ring to
activate either the horn or electronic siren by changing the position of the switch.
2. Back-up lights are to be controlled by reverse shifting and are to operate
ONLY when parking or headlamps are turned on.
3. A 14 gauge wire shall be brought through the firewall and one end of the wire
shall be brought along the left front fender well within the engine compartment and
coiled; the other end shall be coiled and left with the area under the center of the
dashboard; both coils shall be labelled "HEADLIGHT FLASHER."
Z. OTHER REQUIREMENTS
1 . Fresh air heater and defroster -- integral .
2. Windshield wiper, two or more speed, with windshield washer.
r Page 5 •
3.. Rear w_i ndgw defroter -- wire type.
4: Heavy duty front seat cushion and back rest bench type.
5. Single key locking system -- individual car. Vendor to supply four keys to
each vehicle.
6. Parking brake warning light.
7. Automatic parking brake release.
8. Tinted glass -- windshield only.
9. Additional dome or reading light center of windshield header.
10. Luggage (trunk) compartment light automatic.
11 . , Underhood or engine compartment light installed so that it will light crankcase
dipstick area -_ automatic.
12. Cigar lighter.
13. Dual horns .
14. Heavy duty rubber floor mats --front and rear
15. Non-glare day-night interior rear view mirror.-
16.
irror:16. Left hand outside remote mirror.
17. Right hand outside remote mirror with control within arm's length of driver
when seated in upright position.
18. Hand throttle idle control with lock.
19. Remote deck lid release (trunk) , electric, control on driver's side. Device
will not be operable if ignition switch is turned off. Control must be within
arm's length of driver while he is seated in driver's seat. It will not be
located in glove-box.
20. Front bumper guards of such design to provide protection for the grille with
no portion of the bumper extending beyond the bumper guards and extending
above the bumper line sufficient to prevent the bumper of another automobile
from riding over the guards and damaging the grille. Visible portions of the
bumper guards made'.of metal shall be heavy chrome. plated.
21 . Disconnect door courtesy light switches.
22. Oil pressure gauge.
23. Water temperature gauge.
24. Ammeter suitable for installed alternator.
25. Hood release control on driver's side of vehicle interior.
26. Spotlight, sealed beam, at least 5 inches in diameter, shall be mounted on
the left side of vehicle through. the left door post and operable from the
driver's seat with the controls on the interior of the vehicle. CARE SHALL
BE USED IN INSTALLATION so that the control arm is level with and parallel to
the ground for correct alignment of the light beam as head is rotated.
27. Lubrication fittings shall be installed at all points of the suspension system,
universals , or other places requiring lubrication. "Permanent or sealed" lube
fixtures are not acceptable.
28. Power side windows with driver controlled lock to disable all but driver's. win ow
AA. MISCELLANEOUS con rol .
1 . The following equipment is presently on or in the vehicles being operated by
the Police Department, Town of Southold: fire extinguisher, electronic P.P../Siren
units , revolving roof warning lights and fixed roof lights on a light bar, two-way
radio system, headlight wig-wag system flasher and handlight and flashlight brackets.
This equipment, with the exception of that mounted on the light bar, shall be removed
by the vendor and be installed in or upon the vehicles purchased in a similar manner
as presently installed in or upon the vehicles presently in use. Vendor shall confer
with representatives of the purchaser in reference to specific locations for this
equipment where design and construction changes in the new vehicles prohibit install-
ation as in the present vehicles and shall conform to the requirementsof the purchaser
relative thereto.
Page 6
2. UNMARKED CAR - One of the above vehicles shall be for unmarked police duty. This
ve is e s all be the same as the above described vehicles except that item Z-15
(spotlight) , and requirements for special paint and chrome side strip shall not
apply. Paint shall be of the ma�ufacturer's standard selection and shall be
selected by the purchaser at the time of order. Interior floor mats and uphol-
stery shall be standard for the vehicle in matching color and material . The
vehicle shall be equipped with push-button AM-FM radio with rear speaker and
factory installed airconditioning. Chrome trim and wheeldiscs which would be
standard for the model shall be provided.
3. All bids must include trade-in allowance for five vehicles presently owned by
the Town of Southold, less special equipment in said vehicles such as two-way
radios, P,A/Siren systems and speakers, fire fighting equipment, roof warning
lights, etc. Vehicles are all four door sedans, four with police special
conformance substantially to these specifications, and one a normal production
model . VIN's shall be made available upon request from responsible bidders.
Vehicles may be inspected by appointment. Any questions should be directed to
the Chief of Police, Town of Southold, Main Road, Peconic,N.Y. 11958. Phone
516-765-2600.
4. The Town of Southold is also requesting the prices of the following,.." ,r.
which may or may not be purchased along with the vehicles specified above:
a. Air conditioning - integral , factory installed.
b. AM push-button radio, factory installed, integral .
c. Additional marked car as specified above.
5. Attached specification questionnaire must be completed and returned with bid.
1
1 l
arl ataldo
Chief of Police
Town of South
OFFICE OF TOWN CLt'RK
9 `s
TOWN OF SOUTHOLD
JUDITH T.TERRY SUFFOLK COUNTY TELEPHONE
TOwrt CLERK (516) 765-1801
REGISTRAR OF VITAL STATISTICS
Southold, L. I., N. Y. 11971
June 19, 1980
Mr. William Ballan, President
Bill Ballan Ford Lincoln Mercury, Inc.
Route 25
Greenport, New York 11944
Dear Mr. Ballan:
Enclosed herewith is your $100. 00 certified
check which accompanied your bid for police cars
for the Town of Southold. The bid was awarded to
Mullen Motors, Inc.
Very truly yours,
Judith T. Terry
Town Clerk
Enclosure
• SALES: 477-0228
SERVICE: 477-0222
BILL BALLAN FORD - LINCOLN - MERCURY INC.
Route 25, Greenport, New York 11944
January 30 . 1980
Town Clerk
Town of Southold
Main Road
Southold, N.Y. 11971
Regarding: Bid for Police Cars
To Whom it May Concern:
The following cars are bid as per specifications ,
with exceptions stated below.
1980 LTD(s) Four (4)--door sedan Police Unit
Five arked Units @ $8484.00 each
X 5
$42 ,420.00 Total
One (1) Unmarked Unit @ $9193.00 $42 ,420.00
X 1
$9193.00 Total
9 , 193.00
$51 ,613.00
Trade Allowance_ for:
Three (3) 1978 Ford Marked Units
@ $2500.00 each
X 3
7500.00 total $7500.00
One (1) 1974 Ford Torino
C� $1500.00
X 1 _
1500.00 total $1500.00
One (1) 1972 Ford Four-door
@ $1015.00
X 1
1015.00 total $1015.00
Total $10,015.00
Total Trade Allowance $10,015.00
Delivered Total Bid: $41 , 598.00
- • SALES: 477-0228
SERVICE: 477-0222
BILL BALLAN FORD - LINCOLN - MERCURY INC.
Route 25, Greenport, New York 11944
PAGE TWO
BID OPTION PRICES
1 . Additional marked car $7190.00
2. Air conditioning (per unit) 520.00
3. AM Radio-Factory installed (per unit) 80.00
STATEMENT OF TERMS
1 . Warranty as per manufacturer.
2. Delivery as per capability of manufacturer.
3. Bill Ballan Ford Lincoln Mercury, Inc. will not
be held responsible for any deviation from these
specifications due to manufacturers changes in
design, availability of certain or all equipment
and options provided presently.
4. Bill Ballan Ford Lincoln Mercury, Inc. will not
make , modify, install or remove anye uipment
that defies Federal Emission Laws aXor State
Laws .
I hereby state their has been no colusion in
arriving at these Bid prices .
William Ballan, President
Bill Ballan Ford Lincoln Merc. , Inc .
WB:wc
POLICE VEHICLE SPECIFICATION QUESTIONNAIRE
Attachment to: Bid by Bill Bal 1 n oT incoin Mercury, Inc
(r»Dealer Name)
Route 25 Greenport, New York;--.11944
Dealer Address)
FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT, TOWN OF SOUTHOLD, N.Y.
Make of vehicle Ford Iiodel 'nq _
I-lieelbase (inches)_1143 Overall length (inches)9Og - Overall width(inches}� r}
Style or Series_ or Sedan Engine C.I .D. #%1 351V_$ Carburetor type _V__
SAE I4et H.P. -- X X X _@ R.P.M. - X X X Cooling system Capacity(Qts.) pnl i ce -pkg
As per
Exhaust system type Police Pkg. Transmission type Automatic —
as -per required
Rear Axle ratioSpecif e
icatlon$rake typ _ , c i ;n ng
— --- --EID-Brims--s-ea�; m�et-a��=�-�=r= -
am
Wheel size-6- 511 HD Tire size _GR7(1X1 r__B�Tire type_�i,p
Tire Manufacturer riot indicated Battery (amps)
Alternator make Ford Amps_ 1
_ �0___— Fuel tank capacity 1_9--GaI
-- (gallons)
Crankcase capacity (including filter - qts.) —
Front compartment leg room(inches) 42. 1 - Headroom(inches) 17 .9 _
Rear compartment leg room(inches) 40. 5 Ileadroom(inches) 37 . 2
Luggage compartment capacity (cu. ft.)__ 21,_
Ile do [] , do not Vj meet all requirements listed in this specification. List all
exceptions on an attachrnent with dealer'- letterhead.
The vehicles bid on this specification shall meet all the requirements as outlined.
should it be determined that upon delivery the vehicles are deficient in any respect,
the dealer and/or the manufacturer will , at no expense to the department, correct the
deficiencies.
-':*If the bidding dealer is not located within twenty-five (25) high%',ay miles (by the
most direct route from Peconic,N. Y. , the location of service and repair facilites
to by provided by bidder will be:
Date:-Jan ?��— A-un -- -
Baler P,u horized Signature
OFFICE OF TMy CLERK
TOWN OF, SOUTHOLD
JUDITH T.TERRYUFFOLTELEPHONE
TOWN CLERK '' �' "I (516) 765-1801
REGISTRAR OF VITAL STATISTICS
Southold, L. I., N. Y. 11971
June 19, 1980
Mr. Thomas Storm
Sales Representative
J. J. Hart' s
Route 58
Riverhead, New York 11901
Dear Mr. Storm:
Enclosed herewith is your $100.00 certified
check which accompanied your bid for police cars
for the Town of Southold. The bid was awarded to
Mullen Motors, Inc.
Very truly yours,
Judith T. Terry
Town Clerk
Enclosure
t '
J. J. HART'S
• . RIVERHEAD FORD
Route 58 (Cor.) Osborne Avenue
RIVERHEAD, NEW YORK 11901
Telephone (516) 369-2000
January 30, 1980
Dear Sir:
Regarding your advertisement for bids for police vehicles, we are
pleased to bid on the following:
Five (5) 1980 Ford LTD's 4dr.sedan
All you specifications-Total Cost for five $34,275.45
One (1) 1980 Ford LTD S 4dr..sedan���1 ' r,00C
All your specifications except as noted below;
Total cost for one $7315.96
Total cost for all six vehicles described above
$41,591.41
2,450.00 Trade-in allowance
$39,141.41 Net Bid
One additional police vehicle could be purchased for $6841.59
Air conditioner - $497.12
Ali Radio - 75.86
EXCEPTIONS TO SPECIFICATIONS
Unmarked police vehicle does not include gauges listed as #s 22-23 & 24
on page 5 of Bid specifications. Any vehicle ordered with a radio must
have the gauges removed as they occupy the same space as the radio.
Non factory gauges could be installed by mounting under the dash at an
additional cost of $90.00 per vehicle.
Thank you.
Very truly yours,
_._ ,
Thomas Storm
Sales Representative
J. J. HART INC.
` POLICE VEHICLE SPECI``FIICATION QUESTIONNAIRE
Attachment to: Bid by _ T`�� � ' G2�•
(Dealer Name)
Dealer Address)
FOR POLICE VEHICLES SPECIFIyE�D BY THE POLICE DEPARTMENT, TOWN OF SOUTHOLD, N.Y.
Make of vehicle �`� — Model �� � o �///
W1-ieelbase (inches) overall length (inches)oZ" I. 3 overall width(inches)7,7
Style or Series_/ .1 _ Engine Carburetor typev(� �g?�,
SAE Net H.P. -_@ R.P.M. Cooling system Capacity(Qts.)_IZ5_� _
Exhaust system typeA:Zo Transmission type)
Rear Axle ratio 3: Brake type 4V `�
Tire size6k�o�'/ &/Tire type
wheel size/5)'-0•
Tire Manufacturer Battery (amps)___/
Alternator makeAmps IL-�2 (9 _ Fuel tank capacity-//
(gallons)
Crankcase capacity (including filter - qts.)
Front compartment leg room(inches) �. Headroom(inches) �• _ _
Rear compartment leg room(inches) Yo. Headroom(inches)_37,
Luggage compartment capacity (cu. ft.)
Ile do [1 , do nota meet all requirements listed in this specification. List all
exceptions on an attachment with dealer letterhead.
The vehicles bid on this specification shall meet all the requirements as outlined.
should it be determined that upon delivery the vehicles are deficient in any respect,
the dealer and/or the manufacturer will , at no expense to the department, correct the
deficiencies.
*If the bidding dealer is not located within tv;enty-five (25) higliray miles (by the
most direct route from Peconic,N. Y. , the location of service and repair facilites
to by provided by bidder will be:
Date:_ �v v _ -
Deal er A•uthori zed Signature
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY
GIVEN in accordance with the
provisions of Section 103 of the
General Municipal Law,, that
sealed bids will be received by
the Town Clerk of the Town of
Southold,Suffolk County,New
w, York at the Southold Town
!, Clerk's Office, Southold Town
Hall, Main Road, Southold, COUNTY OF SUFFOLK, 1
New York until 3:00 P.M., STATE OF NEW YORK, ss:
January 30, 1980, at which
time they will be publicly <? , J ; i `.0 �' ii
opened and read, for the fur- being duly Sworn.
nishing to the Town of South- . . . • . . . • . . . . . . . . . . . . . . " . . . . . . . . • . • •
old the following:
AUTOMOBILES -- Six new �.says that . . X . , is Printer and Publisher of the SUFFOLK
1980 Special Police Type mo- WEEKLY TIMES. a newspaper published at Greenport. in said
del four door sedans, having a
minimum overall length of 209
inches,a minimum wheelbase county; and that the notiec, of which the annexed is a printed
of 113 inches and a minimum
width of 76 inches. Specifica- copy, ,has been published in the said Suffolk Weekly Times
tions for the above cars may once in each week, far u, h, weeks
be obtained by the interested . . . . . . . . . . . . . . . . . . • • • • • •
bid
er
t the
ld Town
Clerk's s aOf Office, Maind Road, successively commencing on the . , • s e v. .t. E n
th
C .
Southold, New York 11971. January 19 t Uy
Since the vehicles are for day of . . . . . . . . . . . . . . .
police emergency use, the z f
bidder must provide service
and repair facilities within
twenty-five miles from Pecon- Sworn to bfore me this . r. rI. . . . . .
ic, N.Y. by the most direct t
highway route. day of . . s,4�2:t z.,(.z'.(_,,z 19.z,.I. J
ALL bids must include '1
trade-in allowance for five
cars presently owned by the V
j t �
Town of Southold(less special '
equipment on such cars such
i
as shortwave radios,electron-
is PA/Siren units, fire ex-
tinguishers, etc.). These ve-
hicles may be inspected at
Police Headquarters by ap- q
11.
pointment. VIN'S for these
vehicles and descriptive infor-
mation is available to interest-
ed bidders upon request and
such information is included
in the specifications.
The delivery date must be
specified to be between May 1
and May 20,1980,and each bid
must be accompanied by a
certified check made payable
to the order of the Supervi-
sor, Town of Southold, in the
sum of one hundred dollars
($100.00). All deposits except
that of the successful bidder
will be returned.Upon accept-
ance of his bid, if the success-
ful bidder fails to enter into a
contract pursuant to the re- _
quirements of the Town Board, ..
then the check deposited as
aforesaid and the require-
ments standing to the credit of
the same shall be forfeited to
the Town of Southold as liqui-
dated damages.If the success-
ful bidder enters into the
contract and delivers the auto-
mobiles pursuant thereto, the
deposit will be returned.
The Southold Town Board
reserves the right to reject
any and all bids and to waive
any defect or informality in
any bid should it be in the best
interest of the Town of South-
old to do so.
ALL bids must be marked
"Bid for Police Cars" and
must be signed and sealed in
envelopes plainly addressed to
the Town Clerk Town of South-
old,Main Road,Southold,New
York 11971. Envelope exterior
should also contain the words
"Bid for Police Cars".
DATED: January 8, 1980
BY ORDER OF
THESOUTHOLD
TOWN BOARD
JUDITH T.TERRY
TOWN CLERK
1TJ17-3365
f,
l
n
gSgi
I,
s _
n
i
COUNTY OF SUFFOLK. 1
STATE OF NEW YORK. � ss:
JOAN Gi'STAVS-)N
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . being duly Sworn.
says that . . S.HE. , is Printer and Publisher of the SUFFOLK
W'E'EKLY TIMES. a newspaper published at Greenport, in said
county; and that the notice, of which the annexed is a printed
copy, has been published in the said Suffolk Weekly Times
ONE
once in each week. for . . . . . . . . . . . . . . . . . . . . . . . . . . . . weeks
successively commencing on the . , , seventeenth
d of , .January. . . . 19.80
�. . . . . . . . . . '
Sworn to a me this 7. . . . . . ;
day of . . fM% 19.
{ NANCY 'T. DOUGLASS
NO'f'4%,RY Pzmii�;:State of New Mork
tj(asSi 3ia.g j'j Suffc& County
CL'es. No. 52-08W5
Co,,izission Expires March 30,IJ. G
T
LEGAL NOTICE
NOTICE TO BIDDERS
COL)t4TY Of SUFFOLK
NOTICE IS HEREBY STATF OF NEW YORK ss:
GIVEN in accordance with the
provisions of Section 103 of the
General Municipal Law, that
sealed bids will be received by
the Town Clerk of the Town of Patricia Wood, being duly sworn, says that she is the
Southold,Suffolk County, New Editor, of THE LONG ISLAND TRAVELER-WATCHMAN,
York at the Southold Town
Clerk's Office, Southold Town o public newspaper printed at Southold, in Suffolk County;
Hall, Main Road, Southold, and thci the notice of which the annexed is a printed copy,
New York until 3:00 P.M.,
January 30,.1980, at which i,as been published in said Long Island Traveler-Wotch-
time they y will be publicly man once each week for /j
opened and read, for the weeks
furnishing to the Town of
Southold the following: successively, commencing on the ...U................................
AUTOMOBILES—Six new
1980 Special Police Type mo-- c y ° 19. :....
del four door sedans, having a
minimum overall length of 209
inches, a minimum wheelbase
..:..............................................................
of 113 inches and a minimum
width of 76 inches. Specifica-
tions for the above cars may be
obtained by the interested ,i
bidder at the Southold Town }K
Clerk's Office, Main Road, Sworn to before me this .................... ... eBay or
Southold, New York 11971. �l
Since the vehicles are for .... .............. 19...x'"..
police emergency use, the
bidder must provide service
i1nd repair facilities within
twenty-five miles from Pe-
conic, N.Y. by the most direct ...
highway route. Notary Public
ALL bids must include
trade-in allowance for five cars
presently owned by the Town ANTOINETTE RERKO4K1
NOTARY P, ;, ;
of Southold(less special equip- r ro^w York
ment on such cars such as
n�rY
shortwave radios, electronic COmmission zxo,f;s �,arcn 3U, 19,;%
PA/Siren units, fire extin-
guishers, etc.). These vehicles
may be inspected at Police
Headquarters by appointment.
VIN's for these vehicles and
descriptive information is
available to interested bidders
ation is included in the speci- '
.fications.
The delivery date must be
specified to be between May 1
and May 20, 1980, and each
bid must be accompanied by a
certified check made payable `
to the order of the Supervisor,
Town of Southold, in the sum
of one hundred dollars (100.
00).All deposits except that of
the successful bidder will be
returned. Upon acceptance of
his bid, if the successful
bidder fails to enter into a
contract pursuant to the re-
quirements of the Town
Board, then the check de-
posited as aforesaid and the
requirements standing to the
credit of the same shall be
forfeited to the Town of
Southold as liquidated dam-
ages. If the successful bidder
enters into the contract and
delivers the automobiles pur-
suant thereto, the deposit will
.be returned.
The Southold Town Board
reserves the right to reject any
and all bids and to waive re any
defect or informality in any bid
should it be in the best interest
of the Town of Southold to do
SO.
ALL bids must be marked
"Bid for Police Cars" and
must be signed and sealed in
envelopes plainly addressed to
the Town Clerk, Town of
Southold, Main Road, South-
old, New York 11971. Envel-
ope exterior should also con-
tain the words "Bid for Police
Cars."
DATED: January 8, 1980
BY ORDER OF THE
SOUTHOLD TOWN BOARD
JUDITH T.TERRY,
Town Clerk
1T, 1/17/80(1089)
PffCE DEPARTMENT, TOWN OF SOUTHOJON.Y.
January 17,1980
A. SPECIFICATIONS FOR POLICE VEHICLES FOR POLICE DEPARTMENT
Six new 1980 Special Police Type automobiles as per specifications. Address bid
reply to: Town Clerk, Town of Southold, Main Road, Southold, N.Y.11971 .. Envelopes
containing bids should contain the words "Bid for Police Cars" plainly marked on
its exterior front. Bid should be signed and be accompanied by a certified check
as specified in the bid notice.
e• DESCRIPTION
1 . It is the purpose of these specifications to describe a vehicle to be used in
Law Enforcement Mork. The vehicle will be operated for long periods of time at nor-
mal traffic speeds , with frequent periods of idling: however, the vehicle must also
be capable of fast acceleration and higspeed performance. For this reason the veh-
icle must have an outstanding ch
ooling system, braking system, and handling charact-
eristics.
2. The manufacturer in the selection and engineering of components will use mat-
erials and design practices that will produce the best vehicle in the industry for the
type of operation to which the vehicle is to be subject. Component parts and design
shall be of the quality that will give maximum performance, durability and safety,
and not merely meet minimum requirements of this specification.
3, The vehicles shall in all respects meet or exceed all requirements of the
Federal Government and the State of New York for the model year bid. Vehicle is to
be the manufacturer's latest model of the type specified and shall be new and complete,
ready for use with the standard equipment, accessories and with extra and special
equipment as specified herein. All parts used in the manufacture of these vehicles
shall be parts made for the specific model and shall be parts manufactured for use
in the current year vehicles. No vehicles shall be contructed with any parts which
differ in any way from parts of other vehicles in this group except where previously
authorized in writing from the Town of Southold. Whenever, in these specifications,
the term "heavy duty" is used, it shall mean the heaviest duty article made of the
vehicle manufacturer for this particular vehicle. The vehicle shall include all
standard equipment normally sold and marketed to the retail public unless specific-
ally deleted by request.
4. Definitions of terms relative to this specification and law enforcement vehicles
are defined in Terms and Definitions for Police Patrol Cars" , Law Enforcement Stan-
dards Program dated May, 1974, Stock Number 2700-00252, Price 60 cents, available
from the Superintendent of Documents , U.S. Government Printing Office, Washington,
D.C.20402. The term, where used, "SAE" refers to the Society of Automotive Engineers .
C. ILLUSTRATIVE & TECHNICAL DATA
Bidder to submit with proposal , illustrative product brochures and technical
data on vehicles and equipment proposed to be furnished.
D. WARRANTY
Manufacturer's standard warranty to apply.
E. REPAIR PARTS
It shall be the responsibility of the dealer and the manufacturer supplying
Page 2
the vehicles purchased to maintain an adequate stock of all regular and special parts
in the area of the fleet operation. A special system shall be set up for expediting
the procurement of "hard to get" items .
F. SHOP MANUALS
One set of Shop Manuals is required. Dealer to furnish and include price in bid.
G. TECHNICAL SERVICE BULLETINS
One copy of Technical Service Bulletins is required each mailing.
H. SERVICE AND DELIVERY
1 . Dealer Preparation, Conditioning and Full Service required prior to delivery.
2. Special pre-delivery service and installation of special equipment as noted
in these specifications shall be accomplished prior to delivery.
3. Vehicles are to be delivered between May 1 and May 20, 1979-
4. The dealer supplying and/or maintaining vehicles , including service on warranty,
must arrange a system to expedite police vehicles in his service department.
I. VEHICLE DESCRIPTION
1 , 1980 four door pillared sedan with a wheelbase minimum of 114 inches , 209"
minimum overall length and 76" minimum width.
J. ENGINE
1 . V-8 with a minimum cubic inch displacement of 350, equipped with carburetor and
exhaust system designed for police package engine proposed.
2. Spin-on oil filter, air cleaner, and gas filter with disposable elements
matching for all vehicles in fleet.
K. TRANSMISSION
1 . Automatic transmission engineered for maximum durability and performance for
the model bid and classified heavy duty.
2. Low gear Lock-Out required.
3. Auxiliary Transmission Oil Cooler required.
L. REAR AXLE
1 . Manufacturer to select axle ratio which will provide the best overall perform-
ance and of the heaviest duty available for this model .
2. Limited Slip Differential required.
M. COOLING SYSTEM
1 . To be equipped with the maximum cooling system available.
2. Seven-blade fan (high capacity) and fan shroud installed with sufficient
clearance so that fan does not contact radiator under severe braking con-
ditions.
3. Install superior grade permanent type anti -freeze for a setting of 15 degrees
Farenheit below zerooF.
4, Install a manual control throttle (with lock) sufficient to increase revolu-
tions of the engine when vehicle is unattended to provide adequate alternator power
Pa ge-s
for operation of police lighting equipment and to provide cooling ability without
overheating.
5. Closed coolant recovery system required.
N. BRAKES
1 . Heavy duty police fade-resistant brakes.
2. Power disc fronts-power drum rear. .
0. RADIO SUPPRESSION AND TERMINALS
1 . E. I.A. standards for two-way radio interference suppression shall be met for
mHz bands . Noises shall be sufficiently attenuated to allow intelligible comm-
unications with . 5 microvolt signal input to front end of the receiver. Radio
suppression kits, bonding straps , condensers , chokes , filters or other suppression
measures shall be provided to eliminate ignition and static noises , alternator whine,
either conducted or radiated, to prevent the injection of such noises into the two-
way radio or the electronic P.A./Siren system amplifier equipment. Spark plugs , dis-
tributor, alternator and any other suppression needed shall be supplied and provided • '
if necessary to eliminate interference from any transistorized or standard two-way
radio or electronic P.A./Siren system presently o�%ned and in use by the Police
Department, Town of Southold.
2. Vendor shall supply and install a Packard #3002 terminal , or equal , covered by
a plastic insulator Packard #3003, or equal , attached by a short piece of #18
wire, stranded and insulated, to the accessory,4 side of the ignition switch, so
that a twelve volt potential will be on the terminal side only when the ignition
switch is on the ON position or the ACCESSORY position. The wire used should be
of such a length which will allow the-'. termination to be six inches below the
bottom of the instrument panel dash board. A 1 1/2 inch conduit shall be
installed to run from the dash to the trunk for the purpose of accepting radio
cable for the two-way radio. A #10 stranded and insulated wire shall be inst-
alled to run from the positive terminal of the battery to a point under the
center of the dash and coiled and labelled. Any modification to the foregoing
radio requirements must be approved in writing by the purchaser who reserves
the right to reject any modification not so approved.
P. 1,!1'EFLS
Heavy duty 15 inch diameter by 6. 5 inch wide rim. (Width is miminum) .
Q. TIRES
1 . Five GR70x15 black sidewall nylon (not steel ) belied r:;,jial police special .
2. Tires must be certified for police use up to 120 mph sustained speed by
tire and auto manufacturer.
R. SPEFDO;DETER
Certified calibrated w4h two (2) IDPH increments and geared to the road with
the most accurate pinion gear available.
S. STEERING
Po,;;er steering with an independent power steering oil cooler required.
Page 4
T. SUSPENSION
1 . !Maximum handling package designed to limit body roll , allow flat cornering,
limit dive on harsh or severe braking and limit squat on fast acceleration to provide
optimum handling.
The following designated items are to be included: '
2. Extra control front and rear shock absorbers.
3. Extra heavy duty front and rear springs (or equal components) .
4. Front stabilizer bar to provide optimum handling.
5. Rear stabilizer bar to provide optimum handling.
6. Heavy duty police or taxi frame.
U. ALTERNATOR AND REGULATOR
1 . Heavy duty Leese-Nevelle 77 amp alternator, or equal , with a low cut-in
design and internal rectifiers .
2. Alternator shall not be low mounted unless suitable. shielding is provided
to protect alternator from road debris , sand and water spray.
3. heavy duty Leese-Nevelle 77 amp voltage regulator, or equal , designed to op-
erate with the installed alternator.
V. BATTERY
1 . Negative ground, heavy duty 12 volt rated at not less than 70 amp hours.
2. Battery heat shield required.
W. EXTERIOR COLOR _ White (entire vehicle, .including wheels)
NOTE: ;'vo body side chrome strips
X. INTERIOR
1 . Blue all vinyl heavy duty
2. Arm rests on both front doors
3. Dual sun visors.
4. Dash ash receiver
Y. SPECIAL ELECTRICAL
1. Electrical circuit from the horn relay to the horn button will be broken and
the wire to the horn button shall be brought to a point below the center of the dash-
board; the other horn wire shall be also brought to the same point; they shall be
coiled together and labelled "Horn circuit." These wires shall be connected to a
switch by the purchaser for the purpose of allowing the use of the horn ring to
activate either the horn or electronic siren by changing the position of the switch.
2. Back-up lights are to be controlled by reverse shifting and are to operate
ONLY when parking or headlamps are turned on.
3. A 14 gauge wire shall be brought through the firewall and one end of the wire
shall be brought along the left front fender well within the engine compartment and
coiled; the other end shall be coiled and left with the area under the center of the
dashboard; both coils shall be labelled "HEADLIGHT FLASHER."
Z. OTHER REQUIREMENTS
1 . Fresh air heater and defroster -- integral .
2. Windshield wiper, two or more speed, with windshield washer.
Page 5
' 3.. Rear w,i ndgw defrosor -- wire type.
4. Heavy duty front seat cushion and back rest bench type.
5. Single key locking system •-- individual car. Vendor to supply four keys to
each vehicle.
6. Parking brake warning light.
7. Automatic parking brake release.
8. Tinted glass -- windshield only.
9. Additional dome or reading light center of windshield header.
10. Luggage (trunk) compartment light automatic.
11 . Underhood or engine compartment light installed so that it will light crankcase
dipstick area -_ automatic.
12. Cigar lighter.
13. Dual horns.
14. Heavy duty rubber floor mats --front and rear
15. Non-glare day-night interior rear view mirror:
16. Left hand outside remote mirror.
17. Right hand outside remote mirror with control within arm's length of driver
when seated in upright position.
18. Hand throttle idle control with lock.
19. Remote deck lid release (trunk) , electric, control on driver's side. Device
will not be operable if ignition switch is turned off. Control must be within
arm's length of driver while he is seated in driver's seat. It will not be
located in glove-box.
20. front bumper guards of such design to provide protection for the grille with
no portion of the bumper extending beyond the bumper guards and extending
above the bumper line sufficient to prevent the bumper of another automobile
from riding over the guards and damaging the grille. Visible portions of the
bumper guards made.of metal shall be heavy chrome plated.
21 . Disconnect door courtesy light switches.
22. Oil pressure gauge.
23. Water temperature gauge.
24. Ammeter suitable for installed alternator.
25. Hood release control on driver's side of vehicle interior.
26. Spotlight, sealed beam, at least 5 inches in diameter, shall be mounted on
the left side of vehicle through. the left door post and operable from the
driver's seat with the controls on the interior of the vehicle. CARE SHALL
BE USED IN INSTALLATION so that the control arm is level with and parallel to
the ground for correct alignment of the light beam as head is rotated.
27. Lubrication fittings shall be installed at all points of the suspension system,
universals , or other places requiring lubrication. "Permanent or sealed" lube
fixtures are not acceptable.
28. Power side windows with driver controlled lock to disable all but driver's.win ow
AA. MISCELLANEOUS con rol .
1 . The following equipment is presently on or in the vehicles being operated by
the Police Department, Town of Southold: fire extinguisher, electronic P'.A./Siren
units, revolving roof warning lights and fixed roof lights on a light bar, two-way
radio system, headlight wig-wag system flasher and handlight and flashlight brackets.
This equipment, with the exception of that mounted on the light bar, shall be removed
by the vendor and be installed in or upon the vehicles purchased in a similar manner
as presently installed in or upon the vehicles presently in use. Vendor shall confer
with representatives of the purchaser in reference to specific locations for this
equipment where design and construction changes in the new vehicles prohibit install-
ation as in the present vehicles and shall conform to the req L4rementsof the purchaser
relative thereto.
■
� Page 6
2. UNMARKED CAR - One of the above vehicles shall be for unmarked police duty. This
ve is e shall be the same as the above described vehicles except that item Z-15
(spotlight), and requirements for special paint and chrome side strip shall not
apply. Paint shall be of the manufacturer's standard selection and shall be
selected by the purchaser at the time of order. Interior floor mats and uphol-
stery shall be standard for the vehicle in matching color and material . The
vehicle shall be equipped with push-button AM-FM radio with rear speaker and
factory installed airconditioning. Chrome trim and wheeldiscs which would be
standard for the model shall be provided.
3. All bids must include trade-in allowance for five vehicles presently owned by
the Town of Southold, less special equipment in said vehicles such as two-way
radios, P.A/Siren systems and speakers, fire fighting equipment, roof warning
lights, etc. Vehicles are all four door sedans, four with police special
conformance substantially to these specifications, and one a normal production
model . VIN's shall be made available upon request from responsible bidders.
Vehicles may be inspected by appointment. Any questions should be directed to
the Chief of Police, Town of Southold, Main Road, Peconic,N.Y.11958. Phone
516-765-2600.
4. The Town of Southold is also requesting the prices of the following,,.;,,::'
which may or may not be purchased along with the vehicles specified above:
a. Air conditioning - integral , factory installed.
b. AM push-button radio, factory installed, integral .
c. Additional marked car as specified above.
5. Attached specification questionnaire must be completed and returned with bid.
arl ataldo
!Chief of Police
Town of South a
POLICE VEHICLE SPECIFICATION I1Q ESTIONNAIRE
Attachment to: Bid by
(Dealer Name)
Dealer Address)
FOR POLICE VEHICLES SPECIFIED BY THE POLICE DEPARTMENT, T014N OF SOUTHOLD, N.Y.
MAe of vehicle Model
1,1heelbase (inches) Overall length (inches) Overall width(inches)__
Style or SeriesEngine C.I .D. Carburetor type
SAE Net H.P. -- - @ R.P.M. Cooling system Capacity(Qts.) ,
Exhaust system type Transmission type_
Rear Axle ratio Brake type
vrneel size Tire size Tire type
Tire Manufacturer Battery (amps)
Alternator make Amps_ Fuel tank capacity
(gallons)
Crankcase capacity (including filter - qts.)
Front compartment leg room(inches) Iieadroom(inches)
Rear compartment leg room(inches) Headroom(inches)
Luggage compartment capacity (cu. ft.)
Ile do [], do not [] meet all requirements listed in this specification. List all
exceptions on an attachment with dealer-.'" letterhead.
The vehicles bid on this specification shall meet all the requirements as outlined.
',mould it be determined that upon delivery the vehicles are deficient in any respect,
the dealer and/or the manufacturer will , at no expense to the department, correct the
deficiencies.
'XIf the bidding dealer is not located within twenty-five (25) highway miles (by the
most direct route from Peconic,N.Y. , the location of service and repair facilites
to by provided by bidder will be:
Date:
Dealer F,uthorized Signature
LEGAL NOTICE
NOTICE TO 'BI'DDERS
NOTICE IS HEREBY GIVEN in accordance with the provisions of
Section 103 of the General Plunicinal Law, that sealed bids will be
received by the Town Clerk of the Town of Southold, Suffolk County,
New York at the Southold Town Clerk' s Office, Southold Town Hall,
Main Road_, Southold, New York until 3000 P.M. , January 30, 1980 ,
at which time they will be publicly opened and read, for the
furnishing to the Town of Southold the followings
AUTOMOBILES - Six new 1980 Special Police Tyne model four
door sedans, having a minimum overall length of 209 inches , a
minimum wheelbase of 113 inches and a minimum width of 76 inches .
Specifications for the above cars may be obtained by the intereste
bidder at the Southold Town Clerk' s Office, gain Road, Southold.,
New York 11971 . Since the vehicles are for police emergency use,
the bidder must provide service and repair facilities within
twenty-five miles from Peconic, N.Y. by the most direct highway
route.
ALL bids must include trade-in allowance for five cars
presently owned by the Town of Southold (less special equipment
on such cars such as shortwave radios, electronic PA/Siren units,
fire extinguishers, etc. ) . These vehicles may be inspected at
Police Headquarters by appointment. VIN' s for these vehicles and
descriptive information is available to interested bidders upon
request and such information is included in the specifications.
The delivery date must be specified to, be between May 1 and
May 20, 1980 , and each bid must be accompanied by a certified
check made payable to the order of the Supervisor, Town of
Southold, in the sum of one hundred dollars ($100 . 00) . All
deposits except that of the successful bidder will be returned.
Upon acceptance of his bid, if the successful bidder fails to
entere into a contract pursuant to the requirements of the Town
Page 2 - Bids Alice Cars
Board, then the check deposited as aforesaid and the requirements
standing to the credit of the same shall be forfeited to the Town
of Southold as liquidated damages. If the successful bidder
enters into the contract and delivers the automobiles pursuant
thereto, the deposit will be returned.
The Southold Town Board reserves the right to reject any and
all bids and to waive any defect or informality in any bid should
it be in the best interest of the Town of Southold to do so.
ALL bids must be marked "Bid for Police Cars" and must be
signed and sealed in envelopes plainly addressed to the Town Clerk
Town of Southold, Main Road, Southold, New York 11971. Envelope
exterior should also contain the words "Bid for Police Cars" .
DATED: January 8, 1980 BY ORDER OF THE SOUTHOLD TOTIN BOARD
JUDITH T. TERRY
TOW14 CLERK
PLEASE PUBLISH ONCE, JANUARY 17, 1980, AND FORWARD ONE AFFIDAVIT
OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, MAIN ROAD, TOWN
HALL, SOUTHOLD, NEW YORK 11971.
Copies to the following on January 10, 1980:
The Suffolk Times
The Long Island Traveler-Watchman
Chief Cataldo
Board Members
Town Clerk Bulletin Board
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I! STATE OF NEW YORK: {
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j COUNTY OF SUFFOLK:
JUDITH T. TERRY, Town Clerk of the Town of
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';., Southold, New York, being duly sworn, says that she is over - the
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!- age of twenty-one years ; that on the 10th day of January
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!! 19 80 she affixed a notice of which the annexed printed
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,; notice is a true copy, in a proper and substantial manner, in a }
.; most public place in the Town of Southold, Suffolk County, New {
i} York, to wit:-
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Town Clerk Bulletin Board, Town Clerk Office
Main Road, Southold, N.Y. 11971
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Notice to Bidders - 1980 Police Cars
Bid Opening - January 30, 1980- 3: 00 P.M.
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udith T. Terry, own Clerk
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( Sworn to before me this }
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10th day of January
19 80
otary Public
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ELIZABETH ANN NEVILLE j
VOTARY PUBLIC, State of New York
No. 52.8125850, Suffolk County_,
Term Expires March 30, 19
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