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Home My WebLink AboutThree-Quarter Ton Pickup .............-... Mum COUNTY OF SUFFOLK OCT 2 0 DEPARTMENT OF PUBLIC WORKS R. M.KAMMERER.P.E., L.S. BARNEY A. EVANS, P.E., L.S. COMMISSIONER CHIEF DEPUTY COMMISSIONER October -15., -1980 Judith T. Terry Town Clerk, Town of Southold Main Road Southold, Nein York 11971 Dear Ms. Terry: Find enclosed two copies of contract for purchase of road equipment covering one (1) 1975 Dodge Pickup and resolution of the Town Board. These have been approved by me this date. One copy of the contract is being forwarded to Superintendent Raymond Dean. Very truly yours, M. Kcmonerer Commissioner RMK:wb enc l: cc: Superintendent Raymond Dean YAPHANK AVENUE • YAPHANK,N.Y.1 1960 ■ (516)924-4300 A.C. 143 fRev. 1970) • • Aa� Suggested Form of Resolution For Town Highway Equipment Purchases Exceeding $1,000 Resolution by Councilman Henry W. Drum . ............................... ...................................................................................................................... Secondedby Council. . man...George. . . ...R.. Sullivan.......... . ........... .... .... . .. .. ............. ..................................................................... ..... ..... ............................... Whereas, the Town Superintendent of Highways did, on the „•.9th day of ..,........Septem)pe ...................................... 19,8,Q, duly recommend the purchase of certain equipment pursuant to the provisions of Section 142 of the Highway Low, Now, Therefore, Be It Resolved that the Town Superintendent of Highways is authorized to purchase, in accordance with the provisions of Article 5-A of the General Municipal Law, and with the approval of the County Superintendent of Highways, the following: . ...........�??e....�1�..1�81. Docile... l4..ton...Pickup...�or Equal)............. . . ........................................................................................ .......................................................................................................................................................................................................................... .........................................................................UO.. i.c.ati wla)......................................... ............................. .......................................................................................................................................................................................................................... for a maximum price of Seven..thousand, e.i$ht, hundred.,&.,ninety & ninety-eihtl100 Dollars ($ 7,890.98*******-, delivered of ..aauthold...Town..1iighway..J2ep. _.....pQ.cAuic... ,...............r N. Y., by .........December........................... 1980, The Town Superintendent of Highways is authorized (subject to the approval of the County Superintendent of Highways if value exceeds $1,000.00) to surrender to the vendor the following equipment at an agreed trade-in value of $ 1,487.00 ........................ .......... ....................................... ........................................................................................................... ............................................................................................................................ ...........................................................................I............... A contract for the items) purchased shall be duly executed in triplicate between the Town Superintendent of Highways and such vendor, and when approved by the County Superintendent of Highways, it shall become effective. When the con- tract has been executed and approved, and upon delivery of the item(s) purchased, the supervisor shall pay the following amounts as specified: (1) s .....6.1......4 ....98 from budgetary appropriation for purchase of equipment. 0..3... (2) $ .................................. from the proceeds of obligations issued pursuant to the Local Finance Law. (Issuance of such obligations will be authorized by a separate resolution) Vote of Town Board .......... (Aye) William R. Pell III .................................................................. Su pervisor Vote of Town Board .......... (Aye) W► ) y.. Z3� .......Herr W.....Ds'um............... ................................................... .. Town Councilman Vote of Town Beard (Aye) (Ii) John J. Nickles1� . . . . .......................................................................................... • Town Councilmen Vote of Town Board .......... (Aye) OW) .......Lawrence...Murdock,...Jr......................................... ...... E1fX Town Councilman Vote of Town Board .......... (Are) (94) .......George..R�...Sullivan......................................................... AIUM Town Councilman Type or write in names of Town Board members and indicate how they voted. (The foregoing Is a sugpsted form of resolution to be used at a town board meeting In connection with the purchase of town highway equipment under Section 142 of the Highway Lew. It does not have to be followed in the exact language used but should be changed, where necessary, to fit circum- stances.) y tffwn vf hots RAYMOND C. DEAN Tel. 785-3140 suped"ImWom 734"5211 SPECIFICATIONS FOR ONE (1) DODGE 3/4 ton PICKUP - ( OR EQUAL ) WITH TRADE-IN OF ONE (1) 1975 DODGE PICKUP V-318 engine 131" W.B 8' Box-straight side 12.82" x 1.19" Front Disc Brakes 12.12" x 2.0" Rear Drum Brakes 9.0" Dual Diaphram - Vacuum Booster 11.0" Clutch Plate Brite front bumper Four Speed Manual Transmission with Overdrive 6,500 lb. G.V.W. Dual exterior mirrors Shock Absorbers front & rear 16.5" x 6.0" Wheels 16.5" x 6.0" 6 ply rating tires (Mud & Snow on rear) Town Colors: Blue & White 60 - 90 Days of delivery after receipt of order A.C. 142(Rev. 1170) CONTRACTOR PURCHASE OF ROAD E015MENT I This Is a contract to purchase the following road equipment One (1) ic)81 Dodge 3/4 ton Piekulp (or Equal) (sot forth heroin or attach dotell specifications upon which bids ware basad) enterd Into this 11th day of September _ 11 80 between the Town Superintendent of Highways of the Town of Southold , in the County of Suffolk New Yet,,, saw • Mullen Motors, Inc. the Vender, whose principal office is located of East Main Street, Southold, New York 11971 (P. 0. Address) for o total price of Seven thousand eight hundred & ninety & 98/100** Dollars ($ 7,89 .98 ) This contract has peen awarded to the Vander in occerdence with the provisions of Article S-A of the General Municipal Low. A resolution autharlsin the purchase of this • ipment was adopted ► the Town hard on September 9 , It 80 The resolution diracted that when this contract has been signed it becomes by the own Superintendent a ways, t o on r or his, pent, and by they Town Superrinttlmddent of Highwayent of s, the supervisor shell�ayive for it in the following d that upon delivery maanner*e equipment nerved and its accept- ance(1) by delivery to the Vendor, as a trade-in, the equipment J•scribod of the agreed value of: One (1) 1975 Dodge Pickup S 1,487.00 (2) by payment from current opprepriotions .................................................... 6.4o-5.c)8 (3) by payment ire= proceeds of obligations .................................................. TOTAL It Is agreed that the title to said trade-in equipment mentioned at '(1)" above shall remain in the Town until delivered to the Vendor of the time =errtionti, and further that said equipment may b• used by the Town until delivered to the Vender and of such time it will than bo accepted by the Vender at the value mentioned providin that It is in es good condition os at present, normal weer, fear and usage excepted. (Strike out(1) end this Paretroph If not oPPliceble;. The Vendor guarantees the equipment purchased under this contract against defects of workmanship and material for a period of 90 days end that it will be delivered In first class condition at Southold Town Highway Debt. . _ Pecon;c Lane Peconic New York 11958 ---by December , 1$,► 80 The Vendir herebr aaggpees to the provisions of Section 103-a of the General Municipal Law which requires that upon the refusal of a persen, when cell0d befaro a grand fury to testify concerning any transaction or contract hod with the state, en political subdivision thereof, a public authority or with any public department, agency or official of the state Of of any political subdivision thereof or of a public authority, to sign a waiver of Immunity against subsequent criminal prosecution or to answer any rol•vont question concerning such transactiopn or contract, iroct*r or (a) such from Nteroahor selerson, end ling firm, to er submitti ip Or g ►ids to rar•ceivingion of hich he is a*words from at, entering into zany eentractsffwlth any icer Imuniclpa�l Ike disucoir�d •tion or aurr public department, agency or official thereof, for goods, work or services, for a period of flue years after such ►•fuse(, aid (b) any end all contracts mode with any munici of corporation or any public department, agency or official thereof, since the effec- tive 41400 of this low, b such perse ant btr any firm, �norship, or corporation of whichheis a member, partner, director thout on account of ehKcancellation cer orr ter60 mination, kwt or aany myoniites owing municipal the�munl palration l corporation incurring (O goods delivered or or work k Jene prior to the cancellation or termination shall M paid. The Vender hereby ope•s not to assign this contract, or his right therein, to any other person or eerporefien without the previous consent, in writing, of the Town Superintendent of Highways. The Vender keret certifies that there ore no Pederel or State taxes Included In the above purchase price and that he Is the only Intermediary between the manufacturer and the purchaser. This ce es the en ► tire cent •twe•n the parties end supersedes any and all other agreements resp•ctins the pro y d•- scrlbd /- MULLEN MOTORS, IN i own wperlaten •n • Highways Ven or PPROVED: by tie (4. ownty 3—w-pwrTntendtint o e ways NOTE: Use this contract when the purchase price of equipment is over $1 000. It must be execwted in triplicate and given to the county superintendent of highways. If approved by the county suporintendont, �o shell keep one copy and within ton days of the date of his approval file two copies with the town clerk. The town clerk shell ills one copy and deliver ono copy to the Vander. WHERE APPLICATION IS MADE PURSUANT TO SECTION 104.10, SUBDIVISION 3, OF THE LOCAL FINANCE LAM, A COPY OF THIS FORM MUST BE FILED WITH THE STATE COMPTROLLER. P. / �ttN � Mr�tttPri� RAYMOND C. DEAN Tel. 765-3140 Supedntw deM 734-5211 SPECIFICATIONS FOR ONE (1) DODGE 3/4 ton PICKUP - ( OR EQUAL ) WITH TRADE-IN OF ONE (1) 1975 DODGE PICKUP V-318 engine 131" W.B 8' Box-straight side 12.82" x 1.19" Front Disc Brakes 12.12" x 2.0" Rear Drum Brakes 9.0" Dual Diaphram - Vacuum Booster 11.0" Clutch Plate Brite front bumper Four Speed Manual Transmission with Overdrive 6,500 lb. G.V.W. Dual exterior mirrors Shock Absorbers front & rear 16.5" x 6.01, Wheels 16.5" x 6.0" 6 ply rating tires (Mud & Snow on rear) Town Colors: Blue & White 60 - 90 Days of delivery after receipt of order OFFICE OF TOWN CrLtRK TOWN OF SOUTHOLD JUDITH T.TERRY SUFFOLK COUNTY TELEPHONE TOWN CLERK (516) 765-1801 REGISTRAR OF VITAL STATISTICS Southold, L. 1., N. Y. 11971 September 10, 1980 Mr. Charles Grigonis Sales Representative Mullen Motors,' Inc. East Main Street Southold, New York 11971 Dear Mr. Grigonis: The Town Board of the Town of Southold at a regular meeting held on September 9, 1980 awarded Mullen Motors, Inc. the bid for the purchase of One ( 1) 1981 Dodge 3/4 Ton Pickup, with the Trade-In of One(1) 1975 Dodge Pickup for a bid price of $6, 403. 98. Very truly yours, Judith T. Terry Town Clerk cc: Highway Superintendent Dean i r OCEIVED 6i,_+ 41980 r",RYSLF:EZ C O L T Town Clerk Southold 0111 • • EAST MAIN STREET SOUTHOLD, NEW YORK 11971 TELEPHONE (516) 765-3564 September 4, 1950 Southold Town Hall Southold, NY 11971 To Whom It May Concern: We are pleased to submit a bid as per specifications enclosed on a 1981 Dodge 3/4 Ton Dodge Pick-Up. Our bid price, which includes a trade-in of a 1975 Dodge Pick-Up, is $6,403.98. Delivery date is approxi- mately 60 days from receipt of order. Thank you very much for the opportunity to submit a bid. Very truly yours, MULLEN MOTORS, INC. C,4" Charles Grigo is Sales Representative CG:PQ Enc. �igCaf�irru ��ptlrfttmni Zolvit of _*i�olifljulh �etDtiic, �i. �. 1195th RAYMOND C. DEAN Superintendent Tel. 765-3140 734-5211 SPECIFICATIONS FOR ONE (1) DODGE 3/4 ton PICKUP ( OR EQUAL ) WITH TRADE-IN OF ONE (1) 1975 DODGE PICKUP- V-318 ICKUPV-318 engine 131." W.B 8' Box-straight side 12.82" x 1.19" Front Disc Brakes 12.12" x 2.0" Rear Drum Brakes 9.6" Dual Diaphram - Vacuum Booster 11.0" Clutch Plate Brite front bumper �- 1 Four Speed Manual Transmission 615nr-) lb. G.V.W. Dual exterior mirrors Shock Absorbers front & rear 16.7" x 6.0" Wheels 16.5" x 6.o,-,'6 ply rating tire (Diad & Snow on rear) _ ti Town Colors: Blue & White 60 - 9O Days of delivery after receipt of order NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) L P Bid on LEGAL NOTICE NOTICE TO BIDDERS COUNTY OF SUFFOLK NOTICE IS .HEREBY STATE OF NEW YORK ss: GIVEN,in accordance with the provisions of Section 103 of the General Municipal Law, seal- e,d bids are sought and Patricia Wood, being duly sworn, says that she is the requested for the purchase of Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, One(1)Dodge 3/4 Ton Pickup, (or Equal), with Trade-In of o public newspaper printed at Southold, in Suffolk County; One fic tons Dodge Pickup. and that the notice of which the annexed is a printed Specifications for the above p � copy, may be obtained at the Office has been published in said Long Island Traveler-Watch- of the Town Clerk, Main Road, , Town Hall, Southold, New man once each week for ...............i....................... weeks York. i The sealed bids, together successively, commencing on the ... !1................................. with a non-collusive certificate will be received by the Town day of .... 19 40 Clerk of the Town of Southold (� at the Southold Town Hall, Main Road, Southold, New York until 3:00 P.M., Sep tember 4, 1980, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any Sworn to before me this ........................ day or and all bids and waive any and (�\ all informality in any bid, 19..QlJ should it be deemed to be in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes, plainly marked "Bid on 3/4 Ton ...........X �.. :............ . . Dodge Pick-up,or Equal' and Notary lic submitted to the Office of the Southold Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town ¢ Of Southold is exempt. Dated: August 18, 1980 $2_ JUDITH T.TERRY Town Clerk 1T,8/21/80(25) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase of One (1) Dodge 3/4 Ton Pickup, (or Equal), with Trade-In of COUNTY OF SUFFOLK, 1 One (1) 1975 Dodge Pickup. STATE OF NEW YORK. ss: Specifications for the above ) may be obtained at the Office of the Town Clerk,Main Road, JOAN GUS TAVS Town Hall, Southold, New ON being duly Sworn. YThe sealed bids, together says that SHE. . . , is Printer and Publisher of the SUFFOLK with a non-collusive certif- WEEKLY TIMES, a newspaper published at Greenport. in said icate will be received by the Town Clerk of the Town of Southold at the Southold Town county; and that the notice, of which the annexed is a printed Hall, Main Road, Southold, New York until 3:00 P.M., copy, has been published in the said Suffolk Weekly Times September 4, 1980, at which ONE time they will be opened and once in each week. for . . weeks read -aloud in public. The 21 st Town Board of the Town of successively commencing on the . . . . . . . . . . . . . . . . . . . . . . . . . . Southold reserves the right to reject any and all bids and day of . . . . . A'tigllQt. . . 19 so waive any and all informality in any bid,should it be deemed . . . . . to be in the best interest of the Town of Southold to do so. Sworn to before me this 21st , , , All bids must be signed and 1 sealed in envelopes plainly day of . . August. . . . . . . . 1980, marked"Bid on 3/4 Ton Dodge Pick-Up, or Equal" and sub- mitted to the Office of the Southold Town Clerk. . . . . . . . . . . . . " " " " • ' " " " " " " " ' . . The bid price shall not in- clude any tax,federal,state or K. UE VOE EN local,from which the Town of NOTARY HELEN State of New York Southold is exempt. EN Dated: August 18, 1980 No.4707E78, Suffolk Count JUDITH T.TERRY Term Expires March 30, 19k TOWN CLERK 1TA21-3506 ii 'I i! ii STATE OF OF NEW YORK: SS . COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of '! Southold, New York, being duly sworn, says that she is over- the age of twenty-one years ; that on the 18th day of August ! 19 80she affixed a notice of which the annexed printed ° notice is a true copy, in a proper and substantial manner, in a i, most public place in the Town of Southold, Suffolk County, New r is ,: York, to wit:- Town Clerk Bulletin Board, Town Clerk Office Main Road, Southold, N.Y. 11971 i i Notice to Bidders - One (1 ) Doge 3/4 Ton Pickup or equal. Bid Opening 3: 00 P. M. September 4, 1980 4i l udith T. Terry, To Clerk , l ;; Sworn to before me this 18thday of August , 19 80 Notary Publi46 i ELIZABET44 ANN NEVILLE NOTARY PUBLIC,State of New York No.52-8125850,Suffolk Cou Term Expires March 30, 19z i w i ( i i' f. t LEGAL NOTICE NOTICE TO BIDDERS OTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase of One (1) Dodge 3/4 Ton Pickup, (or Equal), with Trade-In of One (1) 1975 Dodge Pickup. Specifica- tions for the above may be obtained at the Office of the Town Clerk Main Road, Town Hall , Southold, New York. The sealed bids, together with a non-collusive certificate will be received by the Town Clerk of the Town of Southold at the Southold Town Hall , Main Road, Southold, New York until 3:00 P.M. , September 4, 1980, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid, should it be deemed to be in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on 3/ 4 Ton Dodge Pick-Up, or Equal" and submitted to the Office of the Southold Town Clerk. The bid price shall not include any tax, federal, state or local , from which the Town of Southold is exempt . Dated: August 18, 1980 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, AUGUST 21, 1980, AND FORWARD ONE AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on August 18, 1980: The Long Island Traveler-Watchman, Inc. The Suffolk Times Highway Superintendent Dean Town Clerk Bulletin Board Town Board Members C't�C�fUM�1 �F�JtIi'�tttPYt� 'Tefun of �*out4o b Feranic, �c-V• 11958 RAYMOND C. DEAN Tel. 765-3140 Superintendent 734-5211 SPECIFICATIONS FOR ONE (1) DODGE 3/4 ton PICKUP - ( OR EQUAL ) WITH TRADE-IN OF ONE (1) 1975 DODGE PICKUP V-318 engine 131" W.B 8' Box-straight side 12.82" x 1.19" Front Disc Brakes 12.12" x 2.0" Rear Drum Brakes 9.0" Dual Diaphram - Vacuum Booster 11.0" Clutch Plate Brite front bumper Four Speed Manual Transmission with Overdrive 6,500 lb. G.V.W. Dual exterior mirrors Shock Absorbers front & rear 16.5" x 6.0" Wheels 16.5" x 6.0" 6 ply rating tires (Mud & Snow on rear) Town Colors: Blue & White 60 - 90 Days of delivery after receipt of order NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in , the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on J �i�(�fi1u� �e�ttr#men# Tofu t of 5outhalb RAYMOND C. DEAN Tel. 765-3140 Superintendent 734-5211 RESOLUTION BY: SECONDED BY: Town Clerk RESOLVED, that the 2txkxa►BthxaVw of the Town of Southold, be authorized to advertise for bids for the following: One (1) Dodge 3/4 ton pickup - (OR EQUAL) with trade in of one (1) 1975 Dodge pickup , for the Southold Town Highway Department . Vote of the Town Board Supervisor William R. Pell III (Yes) (No) Councilman Henry W. Drum (Yes) (No) Councilman John J. Nickles (Yes) (No) Councilman Lawrence Murdock (Yes) (No) Councilman George Sullivan (Yes) (No) Dated: August 12, 1980 Town Clerk Town of Southold