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Home My WebLink AboutMPD-07/09/2014 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Wednesday, July 9, 2014 Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Russell Williamson, Commissioner Call to Order Pledge Approval of 6/11/14 & 7/5/14 Meeting Minutes Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Michael Ryan PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes 2015 Proposed Budget RECEIVED (a) Budget Vote —August 14, 2014 from 5:00 p.m. to 8:00 p.m. �� led I 0 20'14 C 3:0514 Oki (b) Authorize advertising and publishing of 2015 proposed budget Q (c) Adopt 2015 proposed Budget Sou old Town (d) Appoint Election Inspectors and Election Coordinator 6erk Clerk to Open Sealed Bids — Porta Potties Boat Ramp —Appoint Leonard Llewellyn as Park Attendant FEMA Update RESOLUTIONS Resolution No. 2014-66 adopting the 2015 Proposed Budget Resolution No. 2014-67 authorizing advertising and publishing of 8/14/14 Budget Vote Resolution No. 2014-68 appointing Election Inspectors for the 8/14/14 Budget Vote Resolution No. 2014-69 appointing Lydia Tortora as Election Coordinator for the 8/14/14 Budget Vote Resolution 2014-70 rescinding Resolution 2014-56 in its entirety Resolution 2014-71 amending Resolution 2014-42 in connection with the maintenance crew 2014 summer work hours Resolution 2014-72 appointing Kyra Leonardi as Beach Attendant for the 2014 Summer Season, appointing her as Beach Attendant with enhanced monetary responsibilities, and authorizing $30 in petty cash Resolution 2014-73 adopting Policy for Scouts' Troops for the Lodge Resolution 2014-74 authorizing FEMA site inspection in connection with resubmission of the Park District's application for reimbursement for the Veterans Park bulkhead Resolution 2014-75 awarding contract to re: porta potties and authorizing Co-Chairperson Gerard Goehringer to execute a contract regarding same Resolution No. 2014-76 approving Bill Register and authorizing payment of current bills PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JULY 9, 2014 Attendance Gerard Goehringer,Co-Chairperson Michael Ryan,Co-Chairperson Russell Williamson, Commissioner David Prokop, Legal Counsel Shelley Maddaloni,Treasurer Lydia Tortora,Clerk Lynne Krauza,Secretary CALL TO ORDER G.Goehringer called the meeting to order at 6:10 p.m. Pledge of Alleeiance APPROVAL OF MINUTES Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to approve the Minutes from the June 11, 2014, Meeting and July 5, 2014 Special Meeting of the Board of Commissioners submitted via email. TREASURER'S REPORT S. Maddaloni reported that cash totaled$27,423.56, Money Market Account totaled$654,164.09, petty cash totaled$230.00, assets totaled $681,817.65, liabilities totaled $6,788.08,fund balance totaled $675,029.57, leaving a liabilities and fund balance total of$681,817.65. She stated that there was a problem with BP because we never received a bill for May. She straightened it out with them. She stated that they shut off our gas for one missed payment but was advised by BP that the account was back on. G. Goehringer stated that the maintenance employees indicated that the gas was not working as of today. S. Maddaloni will contact them again. S. Maddaloni said that the bills for Cooper(cleanup at Breakwater), L.K. McLean Associates(Vets Park Parking Lot Project), Long Island Cauliflower (reseeding fields), and North Fork Signs(additional signage) were not standard monthly bills. She also stated that there are add-ons for bills she received today and will revise the Bill Register tonight. She also said that she and L.Tortora's numbers are not exact but they will resolve that issue because they were off on permits. S. Maddaloni located the missing deposit slip and their numbers now match. Motion by G. Goehringer,seconded by M. Ryan, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L.Tortora reported that we are doing very well on receipts because the weather has been good on weekends with the exception of July 4th. D. Prokop and the Commissioners audited Neefus-Stype Agency and Doris Aiello and everything was found to be in order. Motion by G.Goehringer, seconded by M. Ryan, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT There was no written report submitted for this meeting. M. Ryan stated that the maintenance guys have been reseeding the fields and installing signs. He further stated that the soccer groups are playing at Aldrich Lane fields with permits and everything is working out fine. M. Ryan stated he spoke with Chris Dwyer of L.K. McLean Associates regarding the drywells at Aldrich Lane fields and asked him to get back to us with recommendations on how to address the drainage problems at those fields. G. Goehringer stated that there was a huge lake there after the rainstorm the other day. Motion by G.Goehringer, seconded by M. Ryan, all in favor and motion carried to accept and approve the Maintenance Report. 2015 PROPOSED BUDGET G. Goehringer and M. Ryan spoke about raising the budget for 2015 by 1%. R.Williamson asked if that will cover the increases in insurance,gas,etc. G.Goehringer reminded everyone that we are still on austerity and will continue to be. L.Tortora reminded the Commissioners that revenues for this year won't be there next year because permits are for two years. G. Goehringer suggested a 1.9%increase and M. Ryan said he would agree to a 1.9%increase. M. Ryan asked what happens if budget vote does not pass and G. Goehringer said that we would reduce the increase and put it up for a vote again. G. Goehringer stated that the only time the budget failed was due to one year regarding an issue with Captain Kidd Estates and the cell tower. It was reported that a small child was recently swimming outside the ropes at Vets beach and when the woman reported it to the lifeguard,the lifeguard told the woman that they are swimming at their own risk. L.Tortora will discuss this with Nancy Hartmann as this is not acceptable. S. Maddaloni would like to move items around in the budget. All Commissioners agreed to a 1.9%tax increase and suggested it be placed in the salary line item for full-time employees. G.Goehringer stated that we need to decide on raising the two maintenance full-time employee's contribution for health insurance. The current contribution amount by the employee is 25%and our health insurance premium is going up in August approximately$100 per month per employee. G. Goehringer suggested raising their contribution to 30%for 2015. All three Commissioners agreed to this increase. An add-on resolution will be placed on tonight's Agenda to cover this increase. After further discussion it was agreed that the 1.9%increase will be placed in the health insurance line item (Employee Benefits)for a total increased amount of$7,692. S. Maddaloni stated that we are only receiving$28 per month in interest on our Money Market Account. She has been inquiring with Capital One Bank but has not made any headway yet. A budget modification may be necessary in September to cover shortfall in employee benefits line item. L.Tortora drafted the posting notice and L. Krauza will post said notice. The legal notice for the budget must be published in the paper on July 31,August 7 and August 14, 2014. L. Krauza will send the legal notice to the Suffolk Times for publishing. PORTA POTTIES—Ogen Sealed Bids L.Tortora opened the three sealed bids that we received. D. Prokop verified that the bids were sealed. The information is as follows: Island Portables, Inc.—total annual price is$3,130; price will remain the same for the 2nd year; $30 per emergency service required. Call-A-Head—total annual price$2,058;$12.25 per emergency service required. A discussion ensued as to whether clarification was necessary regarding emergency services and it was agreed after further review of their bid that no clarification was necessary. Norsic—total annual price$3,560; price guaranteed through 2017; L.Tortora noted that on page 2 of our bid specs they crossed out language regarding emergency service and inserted 24 hours. L.Tortora will notify Call-A-Head in the morning that they are the lowest responsible bidder and will confirm that they are aware of our start date which is 7/15/14 and that they will have porta potties at the locations by that date. Call-A-Head advised L.Tortora that they are looking to open an office in Riverhead so that they can expand their business to this area. M. Ryan asked why we have the end date during our busy season. D. Prokop suggested we add an extension option to the contract extending the term to the end of the year. D. Prokop will provide this extension language and L.Tortora will contact them regarding this matter. BOAT RAMP G. Goehringer stated that Lenny requested he be allowed to go there from 10 to Noon every Saturday due to the activity there on weekends. The boat ramp is not currently open. M. Ryan stated that we added two new signs there stating dingy docking only with 3 hour time limit. G.Goehringer stated he wasn't certain just having signage up will be enough and agrees to having Lenny there on Saturdays. It was unanimously agreed by the Commissioners to have Lenny there on Saturdays for one hour from 10 to 11 a.m. Resolution 2014-45 covers this matter. SCOUTS POLICY—LODGE L.Tortora drafted said Policy and distributed copies to the Commissioners for review and approval. M. Ryan asked if it was necessary to require two months' notice and L.Tortora said it was necessary. M. Ryan asked what happens if less than two months' notice and L.Tortora said it won't be a problem if the room is available, however, not on Fridays. L.Tortora stated she received the schedule from the Boy Scouts'Troops today. G.Goehringer reminded everyone that we need to install a new heating system at the Lodge. This matter will be placed on an upcoming Agenda. G.Goehringer inquired about out of town troops using the Lodge and whether anyone had any objections. L.Tortora said the out of town troops make up most of the fees and that we would not be able to afford to keep the Lodge open without them. D. Prokop asked what the fee was and L.Tortora said$25 per person for the weekend. PUBLIC COMMENT There was no one in attendance from the public. RESOLUTIONS Resolution 2014-66 adopting the 2015 proposed budget was unanimously approved. Motion by M. Ryan,seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2014-66. Resolution 2014-67 authorizing advertising and publishing of the 2015 proposed budget was unanimously approved. Motion by M. Ryan,seconded by R.Williamson,all in favor and motion carried to unanimously approve Resolution 2014-67. Resolution 2014-68 appointing Election Inspectors for the 8/14/14 budget vote was unanimously approved. Motion by M. Ryan,seconded by R.Williamson,all in favor and motion carried to unanimously approve Resolution 2014-68. Resolution 2014-69 appointing L.Tortora as Election Coordinator for the 8/14/14 budget vote was unanimously approved. Motion by M. Ryan,seconded by R.Williamson,all in favor and motion carried to unanimously approve Resolution 2014-69. Resolution 2014-70 rescinding Resolution 2014-56 in connection with the maintenance crew 2014 summer work hours was unanimously approved. Motion by M. Ryan,seconded by R.Williamson,all in favor and motion carried to unanimously approve Resolution 2014-70. Resolution 2014-71 amending Resolution 2014-42 in connection with the maintenance crew 2014 summer work hours was unanimously approved. Motion by M. Ryan,seconded by R.Williamson,all in favor and motion carried to unanimously approve Resolution 2014-71. Resolution 2014-72 appointing Kyra Leonardi as Beach Attendant for 2014 summer season, appointing Ms. Leonardi as Beach Attendant with enhanced monetary responsibilities, and authorizing Ms. Leonardi to receive$30 in petty cash was unanimously approved. Motion by M. Ryan,seconded by R.Williamson, all in favor and motion carried to unanimously approve Resolution 2014-72. Resolution 2014-73 adopting Policy for Scouts'Troops at the Lodge was unanimously approved. This Policy was prepared by L.Tortora and approved by the Commissioners this evening. Motion by G.Goehringer,seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-73. Resolution 2014-74 authorizing FEMA site inspection in connection with resubmission of the Park District's application was unanimously tabled. This resolution is tabled after D. Prokop's discussions with FEMA that the site inspection may not be necessary. Resolution 2014-75 awarding bid to Call-A-Head Corp. regarding porta potties and authorizing Co- Chairperson G.Goehringer to execute the contract was unanimously approved. Motion by M. Ryan,seconded by R.Williamson, all in favor and motion carried to unanimously approve Resolution 2014-75. Resolution 2014-76 approving Bill Register and payment of current bills was unanimously approved. Motion by G. Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2014-76 Resolution 2014-77 authorizing Co-Chairperson G.Goehringer to execute the Covenants and Restrictions required by the Town Trustees in connection with the Veterans Park application was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-77 Resolution 2014-78 authorizing Co-Chairperson G. Goehringer to execute the Covenants and Restrictions required by the Town Trustees in connection with our application was unanimously approved. Motion by M. Ryan,seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2014-78. There being no further business to come before the meeting,motion by M. Ryan,seconded by G. Goehringer,all in favor and motion carried to adjourn the meeting at 8:07 p.m. RESOLUTION 2014-66 RESOLUTION ADOPTING THE 2015 PROPOSED BUDGET RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the 2015 proposed budget, attached hereto, prepared by the Treasurer, representing a 1.9% tax increase. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-67 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the proposed budget for 2015, subject to the approval of the Treasurer. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-68 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE AUGUST 14, 2014 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 14th day of August, 2014, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2015; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Diane Cotugno and Christine Elliot as Election Inspectors for the August 14, 2014 budget vote to work from 4:30 p.m. to 8:30 p.m. at a pay rate of $11.00 per hour. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-69 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE AUGUST 14, 2014 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 14th day of August, 2014, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2015; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lydia Tortora as Election Coordinator for the August 14, 2014 budget vote to work from 4:30 p.m. to 8:30 p.m. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-70 RESOLUTION RESCINDING RESOLUTION 2014-56 IN ITS ENTIRETY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby rescind Resolution 2014-56 in its entirety. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-71 RESOLUTION AMENDING RESOLUTION 2014-42 APPROVING MAINTENANCE CREW SUMMER HOURS FOR 2014 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends Resolution 2014-42 as follows: RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends the full-time Maintenance Laborers' 2014 Summer Season work hours as follows: 7:30 a.m. until 4:00 p.m. Monday through Friday and X00 a.m. 9:00 a.m. until 5.00 p.m. 5:30 p.m. on Saturdays and Sundays for full-time employees with a half hour lunch period. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-72 RESOLUTION APPOINTING KYRA LEONARDI AS SEASONAL BEACH ATTENDANT FOR THE 2014 SUMMER SEASON, APPOINTING HER AS BEACH ATTENDANT WITH ENHANCED MONETARY RESPONSIBILITIES, AND AUTHORIZING $30 IN PETTY CASH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Kyra Leonardi as Beach Attendant for the 2014 Summer Season, 5th year, at an hourly rate of$10.00, effective July 6, 2014; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Kyra Leonardi to the position of Beach Attendant with the following enhanced responsibilities and pay schedule: Beginning July 6, 2014 and continuing through September 1St Ms. Leonardi shall work, as per the Clerk's schedule, collecting fees from the sale of beach permits from Attendants at Breakwater and Veterans Park beaches, one hour daily as required and shall keep accurate records of receipts collected from each beach location, and make bank deposits as required. Records of receipts and deposits shall be transmitted to the Clerk for review and filing; when performing collection duties, Ms. Leonardi's salary shall be $13.00 per day on weekdays and $15 per day on weekends and the Labor Day Holiday, which salary includes gas used and the use of her personal vehicle; and be it further RESOLVED that the Treasurer of the Mattituck Park District is hereby authorized to provide Petty Cash in the amount of$30 to Ms. Leonardi immediately. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-73 RESOLUTION AUTHORIZING POLICY FOR SCOUTS AT THE LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the attached policy for all Scouts' Troops for the Lodge effective immediately. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-74 RESOLUTION AUTHORIZING FEMA TO PERFORM A SITE INSPECTION AT VETERANS PARK FOR RESUBMISSION OF THE PARK DISTRICT'S APPLICATION RESOLVED that the Board of Commissioners of the Mattituck Park District, having received notice from the Federal Emergency Management Agency (hereinafter"FEMA") that the pending application for reimbursement for the Veterans Park bulkhead was independently withdrawn by Russell Williamson without the authorization of the Park District, hereby authorize the Park District to contact FEMA to schedule a site inspection in connection with the Park District's resubmission to FEMA of their application for reimbursement. RESULT: TABLED 719/14 (Unanimous) RESOLUTION 2014-75 RESOLUTION AWARDING CONTRACT TO CALL-A-HEAD CORP. REGARDING PORTA POTTIES FOR VARIOUS LOCATIONS RESOLVED that the Board of Commissioners of the Mattituck Park District, having reviewed all quotes for porta potties at various Park District properties, hereby award the contract to Call-A-Head Corp. as the lowest responsible bidder, and that the Board of Commissioners hereby authorize Co-Chairperson, Gerard Goehringer, to execute a contract with Call-A-Head Corp. pursuant to their Quotation dated June 26, 2014, subject to the approval of Legal Counsel. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-76 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 9, 2014 meeting and further authorize payment of the current bills. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-77 RESOLUTION AUTHORIZING CO-CHAIRPERSON, GERARD GOEHRINGER, TO EXECUTE THE COVENANTS AND RESTRICTIONS REQUIRED BY THE TOWN TRUSTEES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Co-Chairperson, Gerard Goehringer, to execute the Covenants and Restrictions required to be prepared and filed by the Town Trustees, which covenant pertains to the planting of beach grass or other native species behind the retaining wall at Veterans Park, subject to the approval of Legal Counsel. RESULT: Adopted 7/9/14 (Unanimous) RESOLUTION 2014-78 RESOLUTION APPROVING INCREASE IN EMPLOYEE CONTRIBUTIONS FOR HEALTH INSURANCE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby direct that the payroll health insurance contribution for the two full-time maintenance employees be increased from 25% to 30% effective the first pay period in August, 2014. RESULT: Adopted 7/9/14 (Unanimous) LEGAL NOTICE MATTITUCK PARK DISTRICT NOTICE OF BUDGET VOTE AND MEETING NOTICE is hereby given, as prescribed by Chapter 924 of the Laws of the State of New York, 1941, as amended, of a meeting of the legal voters of the Mattituck Park District to be held on the 14th day of August, 2014. Voting will take place from 5:00 p.m.to 8:00 p.m. at the Mattituck Park District Office,Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, New York, for the purpose of voting on the proposed budget for the fiscal year 2015. Meeting at 7:00 p.m. Applications for absentee ballots may be obtained at the same location on Monday through Fridays between 9:30 a.m. and 1:30 p.m. The absentee ballot application must be received by the District Clerk at least seven (7) days prior to the vote and meeting if the ballot is to be mailed to the voter; or the day before such vote and meeting if the ballot is to be delivered personally to the voter or his agent. The ballot itself must either be delivered to the Mattituck Park District no later than the close of polls on the day of the vote, or postmarked by a governmental postal service not later than the day before the vote and received no later than the 7th day after the vote. Every resident who shall have resided in the Mattituck Park District for a period of thirty(30) days next preceding the election, and whose name and address is within the boundaries of the Mattituck Park District as set forth on the Suffolk County Board of Elections voter registration listing, shall be qualified to vote. The Commissioners of the Mattituck Park District have submitted the following estimate of expenditures for said fiscal year 2015 and propose the same as said budget: ESTIMATE OF EXPENDITURES OF PARK DISTRICT COMMISSIONERS -2015 Appropriations Payroll $203,400 Employee Benefits 36,692 Site Improvements 123,600 Equipment 29,000 Supplies & Materials 36,000 Utilities 19,400 Insurance 25,000 Facility Repairs 25,000 Equipment Repairs 6,000 Auditing Services 12,000 Legal Counsel 10,000 Contingency 1,825 Total Appropriations $527,917 Anticipated Revenues Interest& Earnings $ 1,090 Permits 10,560 Miscellaneous/Facility Rentals 22,785 Total Revenues $ 34,435 Less: Appropriated Fund Balance 80,930 Amount to be raised by taxes $412,552 BY ORDER OF THE BOARD OF COMMISSIONERS Gerard Goehringer and Michael Ryan, Co-Chairpersons Russell Williamson, Commissioner Lynne Krauza, Secretary SCOUT POLICY RE BAILIE BEACH LODGE Local Boy Scout Troop 39 and Cub Scout Pack 39 may use the Mattituck Park District Bailie Beach Lodge to conduct their meetings at no charge during the calendar school year Monday through Thursday evenings, provided that they give the Park District a typewritten schedule at least two (2) months prior to the first day of school, and give the park district a $1,000,000 General Liability Certificate of Insurance naming the Mattituck Park District as additional insured. Special requests to use the Lodge for overnights and other events must be made two months in advance of the school year. If the Troop or Pack is unable to schedule their meetings Monday through Thursday, they may use only the downstairs area on Friday nights. Mattituck Park District Balance Sheet v e� SP1 7/9/2014 Assets Account Account Name Balance A.200 Cash 27,423.56 A.201 Cash in Time 654,164.09 A.210 Petty Cash 230.00 Total Assets 681,817.65 Liabilities Account Account Name Balance A.021 NYS Tax Payable 0.00 A.022 Federal Tax Payable 2,047.40 A.026 FICA Tax Payable 4,740.68 Total Liabilities 6,788.08 A.909 Fund Balance 675,029.57 Total Liabilities plus Fund Balance 681,817.65 BILL REGISTER JULY 2014 Check No. Payee Date Amount 24297 BP 7/9/2014 1,347.49 24268 COOPER FARMS 7/9/2014 717.00 24267 CUTCHOGUE HARDWAI 7/9/2014 5.40 24269 Dave Prokop 7/9/2014 822.50 24270 ECKERT OIL 7/9/2014 379.90 24271 EESG 7/9/2014 56.99 24272 GLATFELTER BROKER/ 7/9/2014 542.30 24273 GRIFFING HARDWARE 7/9/2014 78.24 24274 Home Depot 7/9/2014 178.23 24275 Jamesport Hardware 7/9/2014 144.91 24276 LKMA 7/9/2014 3,199.50 24277 LONG ISLAND CAULIFL( 7/9/2014 330.00 24278 Lou's Service 7/9/2014 365.96 24279 Marjam 7/9/2014 40.57 24280 Mattituck Enviro 7/9/2014 271.95 24281 Mattituck Enviro 7/9/2014 80.00 24282 Mattituck Enviro 7/9/2014 80.00 24283 National Grid 7/9/2014 51.14 24284 NORTH FORK SIGN 7/9/2014 85.00 24285 NYS I F 7/9/2014 1,150.46 24286 Optimum 7/9/2014 119.85 24287 Orlowski 7/9/2014 274.30 24288 Oxford 7/9/2014 2,365.24 24289 PSEG 7/9/2014 27.69 24290 PSEG 7/9/2014 1,211.73 24291 REFLECTIVE IMAGE 7/9/2014 750.00 24292 SOUND SHORE IRRIGA' 7/9/2014 1,007.36 24293 Southold Dept. Solid Was 7/9/2014 49.20 24294 Southold Dept. Solid Was 7/9/2014 37.00 24295 STAPLES 7/9/2014 262.52 24296 Verizon Wireless 7/9/2014 137.69 Total: $16,170.12 ADD-ONS 24237 SOUTHOLD TRUSTEES 100.00 24323 C.F.VAN DUZER 116.42 24324 ISLAND PORTABLES 391.25 24325 NORTHEASTERN EQ. 126.41 TOTAL 734.08 r Date: Mattituck Park District Page no. 1 Time: 6:28 6:28 PMM P.O. Box 1413 Mattituck,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 404,860.00 0.00 404,859.80 0.20 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 2,091.00 0.00 1,299.49 791.51 A.2440 Concession Rental 400.00 0.00 316.40 83.60 A.2590 Beach Permits 10,160.00 3,310.00 11,940.00 -1,780.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 130.00 -130.00 A.2655 Ramp Keys 100.00 20.00 60.00 40.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 0.00 100.00 A.2705 Gifts&Donations 650.00 0.00 975.00 -325.00 A.2771 Other Revenues 19,185.00 985.00 18,022.50 1,162.50 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 1,649.00 0.00 0.00 1,649.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 520,225.00 4,315.00 437,603.19 82,621.81 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 2,178.75 5,108.89 13,891.11 Total Parking Attendants 19,000.00 2,178.75 5,108.89 13,891.11 Parks A.7110.12 Parks,Part-Time Hourly 48,500.00 617.20 16,565.96 31,934.04 A.7111.12 Parks,Full-time Hourly 59,000.00 3,070.95 35,587.05 23,412.95 A.7112.12 Parks,Office 30,000.00 1,452.00 16,185.00 13,815.00 Total Parks Personnel 137,500.00 5,140.15 68,338.01 69,161.99 Capital Outlay A.7110.242 Site Improvements 123,600.00 3,199.50 15,736.07 107,863.93 A.7110.243 Equipment 29,000.00 0.00 0.00 29,000.00 Total Capital Outlay 152,600.00 3,199.50 15,736.07 136,863.93 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 36,000.00 4,146.06 31,009.13 4,990.87 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 257.54 2,150.53 1,749.47 A.7110.422 Electric 10,000.00 1,239.42 5,378.30 4,621.70 A.7110.423 Water 500.00 0.00 180.58 319.42 A.7110.424 Natural Gas 5,000.00 167.56 4,061.74 938.26 A.7110.431 Insurance 25,000.00 1,692.76 3,453.34 21,546.66 A.7110.442 Site Maint/Facility Rprs 25,000.00 2,547.56 10,819.56 14,180.44 A.7110.443 Equipment Repairs 6,000.00 365.96 4,234.84 1,765.16 A.7110.451 Legal Council 10,000.00 822.50 5,757.50 4,242.50 A.7110.452 Secretary 6,400.00 240.38 3,365.32 3,034.68 A.7110.453 Treasurer 7,400.00 280.00 3,920.00 3,480.00 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 12,000.00 0.00 0.00 12,000.00 A.7110.461 Postage 550.00 0.00 188.00 362.00 A.7110.462 Permits 475.00 100.00 350.00 125.00 Total Contractual Expense 149,025.00 11,859.74 74,868.84 74,156.16 Beaches A.7180.11 Beach Manager 5,400.00 1,060.80 2,121.60 3,278.40 A.7180.12 Beaches,Hourly 25,000.00 4,235.70 4,826.46 20,173.54 Total Beaches 30,400.00 5,296.50 6,948.06 23,451.94 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 1,058.00 6,767.57 7,232.43 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 15,000.00 2,069.58 12,848.78 2,151.22 Total Employee Benefits 29,000.00 3,127.58 19,616.35 9,383.65 Total Expenditures 517,525.00 30,802.22 190,616.22 326,908.78 July 2014 Clerk's Report of Receipts Period Covering June 10 - July 8, 2014 Deposit i Other Revenue Picnic Comm Ramp -------------------------------------------------------------------------------------- Total Beach --------------------- Federal �oncessioi ------------------------------------------------------------------------------ -------------------------I--------------- Date ::Group/Payee Description Dates Booked Lodge Area Room Other Other Rev. Permits :: Keys Donations: Aid Rental ------------------------------------------------- - --------------------------------------- -------------------------------------------- ----------- -- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ �January Report ;:February Report 950.00 2,055.00: 3,005.00 ------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------ ------------------ ---------------------------------------------------------,00 -- -------------------- ---- --- --------------------------------- ------------- ;March Report 1,560.00 1,560.00 25.00 ----------------------------- --------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------- 'April Report $ 1,475.00 800.00 i 660.00 $ 1,460.00 950.06 ------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------- I---------------------------- --------------------------------------------------------------------------------------------- :May Report 550.00: 1,200.00 45.00: $ 1,525.00 $ : $ 3,320.00 66.40 ------------------------------------------------------------------ -------------------------------I------------------------------------------------------------------------------------------------------------------------------------------------------------------------------•---------------------------- L---------------------------------- June Report $ 1,250-00 $ 650.00 1 $ 1,300.00 $ 465.00 $ 3,665.00 $ 4,800.00 40.00 250.00 ----------- ------------------------------------------------------------------------------------------: ---------------------------- Totals previously reported -- $ 6,760.00 1,200.00 $3,300.00 $ 3,225.00 $ 14,485.00 $ 4,800.00 40.00 975.00 -- 316.40 ---------------_------------------------------ --------------------------------------------------------------- ----------- ----------- July Report 6/14/14 'Beach Permits -------- ---------------------------------------------------------------------------------------- 280.00 ------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------L--------------------------------- 6/15/14 :Beach Permits -------------------------------------------------------------------------------- 385.00 --------------------------------------------------------------------------------------------------- --------------------I--------------------------------------------------------------------------------------------------------- --------------- :Beach Permits 6/16/14 : 80.00 --------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------- B.S.of America Troop 64 Usage Fee6/13, 14&15 25.00 ----------- -------------------------------------------------------------------- ----------------------- : 7------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------- 6/17/14 :Mattituck Soccer Club Usage Fee-Lights;: Spring Season 832.50 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------I-------------- -------------------------------- ------------- Parents Pack 251 Usage Fee 6/20,21 &22 125.00 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------ ----------------- ------------------I------------ 6/21/14 Beach Beach Permits 545.00 -------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------- 6/22/14 ::Beach Permits .00 1 ------------------------------------------------------------------------------------------------------ 640------; -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- --- --------------------------------------------- 6/23/14 ::Beach Permits 50.00 ;:Ramp Key ------------------ -------------------------------- 20.00 ---------------------------------------------------------------------------------------------:--------------------------------------:--------------- :Geros Tou Morea Inc. Usage Fee 6/29/14 150.00 ----------------- ------------------------------------------ ----------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------L--------------------------------------------------------------------- I BSA Troop 1776 Usage Fee 6/27,28&29 400.00 ----------------- ------------------------------------------------------------------------------------------------------------ ----------------------------- ----------------- ----------------------- I---------------------------- --------------------- --------------------------------------------------- --------------- Lerian Society of NY Leros Usage Fee 6/21/14 50.00 ----------------------------------------------------------- ------------------ ------------------------ - -------------------------------------------------------------------------------------------------------------------- - -------------------------------------------------------------------------------------L-------------------------- 624/14j'Beach Permits -----------------------------------------------------I-------------------- 415.00 ------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- --------------------------------- 6/27/14 ::Family Service League Usage Fee 18 visits Summer400.00 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------:------------------------L-------------------------:--------------------------------------------------------------------i--------------------------------------------------- Riverhead Ford Lincoln Usage Fee 8/3/14 150.00 :Jacqueline Brennan Usage Fee 7/5/14 400.00 - --------------------------------------------------------------------------------------------- -------- ------------------------------------------------------------------------ ------- - ---------------- ------------------------------------------------------------------------------------------------------------------------------------------------- 6/27/14 Beach Permits 470.00 --------------- ----------------------------------------------------------------------------------------:----- ------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------I------------------------------------ -------------- 6/28/14 Beach Permits ----------- 400.00 629/14 Beach Permits - - 565.00 ----------- PAGE 1 OF 2 July 2014 Clerk's Report of Receipts Period Covering June 10 - July 8, 2014 Comm Total Other Beach Ramp Date ::Group/Payee Description Date Booked Lodge Picnic Area Room Other Rev. Permits Keysns: Donatio Fed Aid Concess 7/1/14 Neefus-Stype Agency Inc. Usage Fee 8/8/14 100.00. 400.00 ------------------------------------------------------------------------------------------------------------ ------- ------------------------------------------------------------------------------------------------------------ ------------------------------------------------ --------------- -------------------------- ----------- --------------- --------------- Doris Usage Fee 7/4/14 100.00 ----------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------- ---------------- 1G.S.S.C.Troop 2081 Usage Fee 7/25,26&27 250.00 - --------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------I---------------------------- ------------------------------------------- ------------------------------------- Beach Permits 50.00 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- --------- ------------------ ;Beach Permits 385.00 7/1/14 :Beach Permits 7/3/14 465.00 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------ --------------- ----------------------------------- 7/5/14 ':Beach Permits 1,195.00 7/6/14 'i Beach Permits 950.00 - ---------------------------------------------------------------------------------------- ---------------------------------------- ------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------- 7/8/14 •N.F. Beach Volleyball Inc. Beach Usage Fee Summer 2014 155.00 -----------------------------1- ------------------------------------------------------------ -------L -- -- 7/8/14 ,,Beach Permits ----- ---------2---6--5---.0---0-- -------------------------------- ---------------------Li --------------- -------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------- ------------------------------------------------------------------------------------------- --------------------------------------------------------------------- July RECEIPTS 800.00 550.00 : $ 800.00 $ 1,387.50 $ 3,537.50 $ 7,140.00 20.00 YEAR TO DATE $ 7,560.00 1,750.00 I $4,100.00 $ 4,612.50 $ 18,022.50 , $11,940.00 160.00 1975.00 i 316.40 PAGE 1 OF 2