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HomeMy WebLinkAboutMPD-07/25/2014 SPECIAL MEETING AGENDA Mattituck Park District Board of Commissioners Special Meeting Friday, July 25, 2014 at 6:30 p.m. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Russell Williamson, Commissioner Call to Order Pledge PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Agreement w/Mattituck-Cutchogue UFSD —Aldrich Lane Fields PUBLIC COMMENT SESSION RECEIVED 0 114 Sout old Town Clerk MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES JULY 25,2014 Attendance Gerard Goehringer,Co-Chairperson Michael Ryan,Co-Chairperson Russell Williamson, Commissioner Lynne Krauza,Secretary CALL TO ORDER L. Krauza called the meeting to order at 7:14 p.m. AGREEMENT WITH MATTITUCK-CUTCHOGUE UFSD—ALDRICH LANE FIELDS This discussion took place during the Work Session held prior to this Special Meeting and all Commissioners agreed to have L. Krauza place the discussion notes in the Special Meeting Minutes. The Minutes are as follows. M. Ryan suggested we go back to the original Agreement with a one-year term. The Park District will control the areas outside the fence during all seasons except the Spring in which the School District would control. M. Ryan distributed a proposed field layout sheet for review. Field 3 can accommodate a junior size field. The School is only using full-size fields. M. Ryan spoke about a new group called North Fork United with 8 teams and players 12 years old and younger and they would like to utilize these fields for 4 teams. The people running this League reside in Mattituck and Laurel and 95%of the players attend the School District. M. Ryan would like to offer them something. M. Ryan would like to continue a good relationship with the School District. M. Ryan said that the demand for soccer is less in the spring and that the School District's LaCrosse teams need the fields in the spring and can use everything outside the fence. He also stated that there would be availability during the times that the School District would not be using the fields. M. Ryan said that the Park District would have exclusivity in issuing all permits for the fields. The School District gave us a schedule. M. Ryan spoke about some confusion with L.Tortora and Chrissy regarding permits. Recently Chrissy issued permits that L.Tortora was not aware of. M. Ryan feels that all Commissioners should be aware of all permits issued. M. Ryan would like L.Tortora and Chrissy to email all Commissioners on all permits issued. M. Ryan said L.Tortora is not in favor of this new Agreement because she is concerned about the possible lack of availability for soccer in the spring. M. Ryan said the soccer club has no residency requirements and doesn't feel we should cater to non-residents. -1- Gregg Wormuth,the School District's Athletic Director,contacted M. Ryan last week about his concerns regarding the Track being behind schedule. Gregg needs fields for"soccer hell week"starting 8/25/14. They practice every day that week from 7 to 10 a.m.and 5 to 7 p.m. R.Williamson stated that when he removed the backstop, Bill Hayes created another field. M. Ryan stated we need to make it clear to the School District the costs,etc.associated with the Agreement. The School District will have to re-seed the fields, pay for lights and irrigation, and cutting the fields would depend on who was controlling the fields during which season. The Park District will issue all permits. All Commissioners agreed to pursue an Agreement with the School District. M. Ryan will provide D. Prokop with the details and speak with Gregg further about the costs. RESOLUTIONS Resolution 2014-79 authorizing Co-Chairperson M. Ryan to execute an Agreement with the Mattituck- Cutchogue UFSD regarding Aldrich Lane fields was unanimously approved. Motion by M. Ryan,seconded by R.Williamson,all in favor and motion carried unanimously to adopt Resolution 2014-79. PUBLIC COMMENT There was no one in attendance from the public. There being no further business to come before the meeting,motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to adjourn the meeting at 7:15 p.m. -2- RESOLUTION 2014-79 RESOLUTION AUTHORIZING CO-CHAIRPERSON MICHAEL RYAN TO EXECUTE AGREEMENT WITH MATTITUCK-CUTCHOGUE UFSD RESOLVED that the Board of Commissioners of the Mattituck Park District hereby agree to enter into an Agreement with the Mattituck-Cutchogue U.F.S.D. in connection with the Aldrich Lane fields and further authorize Co-Chairperson Michael Ryan to execute said Agreement on behalf of the Mattituck Park District, subject to the approval of Legal Counsel. ADOPTED: 7/25/14 (Unanimous)