HomeMy WebLinkAboutScrap Paper - �� it a..at� alta . ... •'�ii Y
AGREEMENT
THIS AGREEMENT made and entered into this Q_51Lday of
198(0, between the TOWN OF SOUTHOLD, a municipal corporation of the State
of New York, having its principal office at 53095 Main Road, Southold, Suffolk
County, New York, hereinafter called the "Town", and B. P. WRECKERS,
LTD. , a domestic corporation of the State of New York, having its principal
office at 510 Yennecott Drive, Southold, New York, party of the second part,
hereinafter called she "Cuntraaor".
WITNESSETH:
In consideration of the covenants and agreements herein contained, the
Contractor agrees to furnish all the equipment, materials, implements, and
incidentals and to furnish all the labor to do all the work required for the
purchase of scrap paper from the Southold Town Landfill Site at Cutchogue,
i
New York, all as provided in the Specifications and Notice to Bidders therefor
on file in the Southold Town Clerk's Office, and the terms and conditions of
this Contract.
In consideration of which the Contractor shall pay to the Town of
Southold the sum of Seven hundred seventy-sevendollars and seventy-seven
cents ($777.77), in three equal installments as follows: one-third (1/3) thereof
($259.26) on January 1, 1986; one-third (1/3) thereof ($259.26 on May 1, 1986;
and one-third (1/3) thereof ($259.25) on September 1, 1986.
The foregoing shall be upon the following terms and conditions which the
parties do mutually covenant and agree, to wit:
1. The Specifications, Notice to Bidders and Contractor's Proposal are
intended to be and are hereby made a part of this Agreement as though set
forth in full herein.
2. All the applicable provisions of the Labor Law of the State of New
York shall be adhered to by the Contractor as to labor under this Agreement.
3. The Contractor further agrees to secure and furnish and keep in
force during the term hereof compensation and disability insurance for the
Page 2 - Agreement - Scrap Paper
benefit of the Contractor's employees engaged in the work to be performed
under the provisions of the Laws of the State of New York affecting the same,
and this contract shall be null and void and of no effect if the Contractor
shall fail to secure and furnish compensation and disability insurance covering
the Contractor's employees engaged in the work provided for in this Agree-
ment. The Contractor shall promptly furnish to the Supervisor of the Town
of Southold certificates showing that such insurance has been secured and
remains in effect during the term of the contract.
4. Each and every provision of law and clause required by law to be
inserted in this contract shall be deemed to have been inserted, and if
through mistake or otherwise such provision is not inserted, then upon the
application of either party, this contract shall be physically amended forthwith
to make such insertion.
5. It is further expressly understood and agreed that the Contractor
shall comply with all applicable laws and regulations of all- governmental
i
agencies and shall obtain any and all required permits -and/or authorizations
in the performance of the work.
IN WITNESS WHEREOF, the respective parties hereto have executed this
Agreement and cause same to be signed by the proper officer of the respect-
ive parties and their respective seals affixed, the day and year first above
written.
TOWN SO
(SEAL) By
I phy, Supervisor
B. P. CKER D.
(SEAL) By
146 —
Bert Pfl ug res dent
y ,
-2-
Page 3 - Agreement - Scrap Paper
STATE OF NEW YORK)
COUNTY OF SUFFOLK)ss:
On this 6th day of December 1985, before me personally came
FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose
and say that he resides at Old Main Road, Mattituck, New York, that he is
the Supervisor of the Town of Southold, the Corporation described in and
which executed the foregoing instrument; that he knows the seal of said
Corporation; that the seal affixed to said instrument is such Corporate seal;
that it was so affixed by order of the Town Board of said Corporation, and
that he signed his name thereto by like order.
Notary Public
T.T�M1f
of Now yak
Coll IN Is"ftir"1=43b%7V i
a
STATE OF NEW YORK)
COUNTY OF SUFFOLK)ss'
On this day of � ,., 19 before me personally came
ROBERT PFLUGER, to me personally known, being by me duly sworn did
depose and say that he resides at 510 Yennecott Drive, Southold, New York,
that he is the President of B. P. Wreckers, Ltd. , the corporation described
in and which executed the above instrument; that he knows the seal of said
Corporation; that the seal affixed to said instrument is such corporate seal;
that it was so affixed by order of the Board of Directors of said Corporation;
and that he signed his name thereto by like order.
Notary Public
Notary Public,State of New York
No.52.0344183 Suffolk County�'
Commission Expires Murch 30,18Q.�
-3-
rance
66tificate o ' Insu
{ THIS CcRTIFICATE iS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CEHTIFiCATEULDER
1'
([ THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Pr;!.CIES L;STED BELOWa 'k•
1 NAME AND ADDRESS Oi -,�-
COMPANIES AFFORDING COVERAGES
ROY 1•4 REEVE AGENCY INC CDh,PANY '
I T'_
MAIN ROAD q LETTER AVELt:.1`'4S IMS COMAT I T��
!CF
N S►r 1197ry a5 t COMPANY
LETTER
NAME AND ADDRESS Or!N; UAFO
COMPANY
}}'� rr }'' (� r }� ('{' LETTER
f_'l r"' WRECKERS 5 L. 1 D COMPANY D
51F0 YT��11J NECOT! DRIVE i LETTER
VOUTHOLD N �.1 f 1 COMPANY
E LETTER
This is to certifv'haT Fo,iaeS ci Insuran e-steo celow have been issued to the insured named above and are in force at this time.Notwithstandinq any requirement,termor con-
dition of any contract or ctr,.-r cocurnent w 7 respect to which this certificate may be issued or may pertain,the insurance afforded by the policies described herein Is subject to
all the terms,exclusions and conditions o, s,.:ci-aollcles.
Limits of Liability in Thousands
COMPANY TYPE OF INSURANCE i PO LJCV NUb:3ER POLICY
LETTER I EXPIRATION DATE; EACH AGGREGATE
...._ ,._-- OCCURRENCE
�f GENERAL LIABILITY !650111F1150 1t/15X86 + 500
BODILY INJURY II ; ;
i CC'dPREHENSIVE FORM
j ITiception date 12/15./8
f}
PREMISES-OPERATIC-"JS i "',ERTY DAMAGE a s v $
EXPLOSION AND COLLAPSE `
''UNDERGROUND HAZARD
PRODUCTS-CC.iPI.ETEO _ I
OPERATIC) 13 HAZARD
BO)ILv INJURY AND
H'
ICO 1TRAC7'.AL''JSRANCE C-PERTY DAMAGE UI `- { S
3ROAD FORM PROPERTY I I COMBINED a
_;AMAGE i
IN'J3'r=ND N'CONTRACTORS
j PERSONAL INJURY PERSONAL INJURY ;
I f
AUTC..4081LE LIABILITY � ec.DlLv'NJuav $
I�COMPREHENSIVE FORM -At•H PERSON? i ter"
—�1 (` I OCI.LY NIURY
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OWNED ( ACHCLCU�IHENCEI
HIRED PRO�AGE SS
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} ,,t
r�NON ".';NI::J '�V .ICY 1�1J liRY AND $ j'
PNOPFRTY D:MAGE
-� ""SiNED
1 LIABILiTY
FORM I BODILY INIURY AND i
—�� PROPERTY DAMAGE $ _
I.�N Uh58RELLA -UPAa1NE0
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—14ACH•A,CCIOENT
;DESCRIPTION Or OPERATICNSiLGC-.T ION.SWEHICLES
CONTRACT - SALE ii: REMOVAL OF SCRAP �t
• PAPER t"r.OM f'3OLITI]OLCI TOWN LANDFILL
tyLiCl'} 1 't'1r;11j{LC7 .... Tfi(,J}' C'I ' r, ri.l Ti�Cij_ij
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0 h, .:.'OUP. +:'-asCl' Ci ,'JIICIes be ncelled before the evoirat I ereot, the issuinq Corn-
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C .;TE ISSUE •� `Yr t:•,1 l �
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'SO 1TI-}Ci1_-D i''1E14 YORK 119-71 ---
:�REPRESENTATIVE
ROY
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• Town Hall, 53095 Main Road
O O� P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLFRK (516)765-1801
REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
March 3, 1986
Robert Pfluger, B. P. Wreckers, paid first installment - $200. 00 bid deposit check,
plus $59.26 cash.
`7
Ajl
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLERK
(516)765-1801
REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 5, 1985
Mr. Robert Pfluger
B. P. Wreckers, Ltd.
510 Yennecott Drive
Southold, New York 11971
Dear Bob:
The Southold Town Board, at a regular meeting held on December
3, 1985, accepted your proposal for the collection, storage, removal
and purchase of all scrap paper deposited at the Southold Town Landfill
Site located at Cutchogue, for the period of January 1, 1986 through
December 31, 1986, at the bid price of $777.77.
Please stop at this office at your earliest convenience to execute
the agreement, at which time please bring with you a copy of your
insurance policy covering the Town of Southold under this agreement,
and a check in the amount of $259.26 representing one-third payment
due on January 1, 1986. You are also required to deposit with me
$1,000. 00 in the form of cash or certified check made payable to the
Town of Southold as security for the faithful and prompt performance
and completion of the work specified in the specifications and agreement.
Since we still have your $1,000. 00 on deposit from your contract with
the Town for the scrap paper for 1985, if you wish this can remain as
your deposit under this new agreement.
Upon execution of the agreement your $200. 00 bid deposit check
will be returned to you.
Very truly yours,
Judith T. Terry
Southold Town Clerk
L
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLERK (516)765-1801
REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 30, 1986
Mr. Robert Pfluger
B. P. Wreckers, Ltd.
510 Yennecott Drive
Southold, New York 11971
Dear Bob:
On December 5, 1985 1 wrote to you with respect to the Town
Board accepting your proposal for purchase of the scrap paper at
the Landfill Site, Cutchogue, asking you to stop at this office to
execute the agreement and to bring with you certain 'documents.
I am enclosing a copy of this letter for your reference.
Please stop at this office, as per instructions, as soon as
possible. You are presently working without an executed agreement
or current Certificate. of Insurance in violation of the law.
Very truly yours,
Judith Terr
Y
Southold Town Clerk
Enclosure
PROPOSAL
To the Town Board of the Town of Southold, Suffolk County, New York:
In accordance with the Notice to Bidders dated October 22, 1985,
j
inviting proposals for the Collection, Storage, Removal and Purchase of all
I
Scrap Paperdeposited at the Southold Town Landfill' Site located north of
rn„nty Rmite 49 at Cutchoaue_ New York during the period from January
1, 1986 to December 31, 1986, and subject to all the conditions and require-
ments of the specifications, the undersigned proposes to furnish all the labor
and tools, equipment and conveyances for the said work and to fully,and
completely perform the same in accordance with such Notice to Bidders,
Specifications and Form of Contract and to the satisfaction of the Town of
Southold for the following price:
A. Bid for one year (Fiscal Year 1986) $ 77
i'
($ ) Dollars which is to be paid to the Town of Southold in three
(3) equal installments as follows:
(a) One-third (1/3) on January 1, 1986.
i'
(b) One-third (1/3) on May 1, 1986.
(c) One-third (1/3) on September 1, 1986.
If this proposal shall be accepted by the Town Board and the under-
signed shall fail to execute the contract or fails to file the required bond or
other security, then the said Town Board may, at its option, determine that
the undersigned has abandoned the Contract, and thereupon his proposal
shall be returned to the undersigned.
Attached herewith is a certified check or proposal bond for the sum of
Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated
in the specifications.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without
collusion with any other bidder or with any competitor or potential competitor;
(b) This bid or proposal has not been knowingly disclosed and will not
be knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor;
-1-
Page 2 - Propel - Scrap Paper
(c) No attempt has been or will be made to induce any other person,
partnership or corporation to submit or not to submit a bid or proposal;
(d) The person signing this bid or proposal certifies that he has fully
informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirm the truth thereof,
such penalties being applicable to the bidder as well as to the person signing
in its behalf;
(e) That attached hereto (if a corporate bidder) is a certified copy of
resolution authorizing the execution of this certificate by the signator of this
bid or proposal on behalf of the corporate bidder.
By submitting this proposal, the undersigned understands and agrees
it
it that the Town Board reserves the right, in its absolute discretion, to accept
or reject any and all proposals. '
IN WITNESS WHEREOF, the undersigned has herewith set his (their)
I:
name in full, together with his (their) residence address, this day
of 1985.
Signature
_ ,4JJ ej t' PA4,
Title ,f'
—T
Firm or Corporation
Address (n C)
-2-
CERTIFIED COPY OF RESOLUTION AUTHORIZING THE
EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION
ON BEHALF OF CORPORATE BIDDER.
RESOLVED that
C/v
(Name of Corporation)
be authorized to sign and submit the bid or proposal of this corporation for
the following project: Sale and Removal of Scrap Paper from the Southold
Town Landfill Site at Cutchogue, New York, and to include in such bid or
proposal the certificate of non-collusion required by Section 103-d of the
General Municipal Law as the act and deed of such corporation, and for any
i
inaccuracies or misstatements in such certificate this corporate bidder shall
1
be liable under the penalties of perjury.
i
The foregoing
,copy
cis atrue /a �ect copy of the resolution adopted
'i by
grip W
' ALE FX-S corporation at a meeting of its Board of
(i
Directors held on the day of1985.
i'
1=
S �j
i
(Seal of the
Corporation)
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an`
employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
(Signed)
(Corporate Title)
(if any)
Bid on �.
i
same in 3 obtained at the Of-
LEGAL NOTICE fice of the Southold Town Clerk
NOTICE TO BIDDERS at the Town Hall, Main Road,
FOR SALE AND REMOVAL Southold, New York, upon pay-
SCRAP PAPER FROM ment of a fee of$25.00.
SOUTHOLD TOWN Proposals shall be made and
LANDFILL SITE, received upon the following con- STATE OF NEW YORK I
FISCAL YEAR 1986. ditions:
NOTICE IS HEREBY GIVEN Each proposal must be accom- ISS'
that sealed bids are sought and panied by the deposit of a cer- COUNTY OF SUFFOLK I
requested for the sale of scrap tified check payable to the order
paper by the Town of Southold, of the Town of Southold in the
according to specifications and a sum of$200.00, or a bond with Mary K. Degnan
sufficient sureties, to be a
Board of the Town of Southold. Of Greenport, in
contract to be let by the Town proved by the Town Board,in the said County, being duly sworn, says that he/she is
The sealed proposals will be re- penal sum of$200.00 conditioned Principal Clerk of THE SUFFOLK TIMES,a Weekly
ceived by the Town Clerk of the that if the proposal is accepted
Town of Southold at the Southold the successful bidder will enter Newspaper, published at Greenport, in the Town
Town Clerk's Office,Town Hall, into a contract for the work,and Of Southold, County of Suffolk and State of New
Main Road,Southold,New York, that he will furnish, within ten
until 11:00 A,K., Thursday, days from the date of the accep- York, and that the Notice of which the annexed is
November 21, 1985,and wiU'be tance of the proposal, suitable
cations for the faithful and
considered publicly at such time surety as provided in the Specifi- 8 printed Copy, has been regularly published in
and place. Specifications, apro- csaid Newspaper Once each week for One
posed contract for the execution prompt Performance and comple-
tion
3 1
of work, and forms of proposal tion of the work specified. weeks successively, commencing on the
can be examined at the Office of All deposits except that of the day of Qc tObe r 19_$1
the Town Clerk, Town Hall, successful bidder will be
Main Road,Southold,New York. promptly returned and that of
Proposals must be made upon the successful bidder returned
and in accordance with the form upon his providing the required
surety.
of proposal prepared by the Town
Attorney,which form of proposal Upon acceptance of his bid, if �r
will have an accompanying copy the successful bidder fails to Principal Clerk
of the specifications for said work enter into a contract pursuant to
and proposed agreement and the the requirements of the Town ? tv i Ur T F
Me this mk
Board,or fails to give the furtherSworn to before M
security prescribed in the dOf
Specifications within the time li-
mited herein,then the check de-
posited
e-
osit
p ed as aforesaid and the
moneys standing to the credit of
same, shall be forfeited to the
Town as liquidated damages,or
if a bond has been presented in
lieu of a certified check,then the
penalty shall be enforced as
liquidated damages.
All bids must be marked"Bid
for Sale and Removal of Scrap
Paper,"and must be signed and
sealed in envelopes plainly ad-
dressed to the Southold Town
Clerk,Southold Town Hall,Main
Road, Southold, New York
11971.
The Town Board reserves the
right to reject any and all bids or
parts thereof.
DATED:October 22, 1985.
JUDITH T.TERRY
SOUTHOLD TOWN CLERK
1T031-5052
NOTICE TO BIDDERS
FOR SALE AND REMOVAL
SCRAP PAPER FROM
SOUTHOLD TOWN COUNTY OF SUFFOLK
LANDFILL SITE, STATE OF NEW YORK ss:
FISCAL YEAR 1986.
NOTICE IS HEREBY GIV-
EN that sealed bids are sought
and requested for the sale of Patricia Wood, being duly sworn, says that she is the
scrap paper by the Town of Editor, of THE LONG ISLAND TRAVELER-WATCHMAN,
Southold, according to specifi- a public newspaper printed at Southold, in Suffolk County;
cations and a contract to be let and that the notice of which the annexed is a printed copy,
by the Town Board of the
Town of Southold. has been published in said Long Island Traveler-Watchman
The sealed proposals will be once each week for . . . . . . . . . . . . . . . . . . . . . . . . . . weeks
received by the Town Clerk of
the Town of Southold at the
Southold Town Clerk's Office, successively, commencing on the . . . . . . .
. . . . . . . . . . . . . . . .
Town Hall, Main Road, South- _
old, New York, until 11:00 d of . :. ��`` `` . . . . . . . 19 . �
A.M., Thursday, November �' ' '
21, 1985, and will be consider- � y
ed publicly at such time and . . . _ , .=. . . . . . . . . . . . . . (_. .
place. Specifications, a pro-
posed contract for the execu-
tion of work, and forms of
proposal can be examined at
the Office of the Town Clerk, y 1
Town Hall, Main Road, South-
Sworn to before me this . . . . . . . : .. . . . . . . . . . . day of
South-
old, New York.
Proposals must be made . . . . . . `� C';�' ,�` ', , , , , , , 19
upon and in accordance with
the form of proposal prepared
by the Town Attorney, which
form of proposal will ahve an
accompanying copy of the spe-
cifications for said work and
proposed agreement and the Notary Public
same may be obtained at the BARBARA FORBES
Office of the Southold Town Notary Public, State of New York
Clerk at the Town Hall, Main No. 4806846
Road, Southold, New York, Qualified in Suffolk County
upon payment of a fee of Corzm i;siun Expires March 30, 19S_,i�
$25.00.
Proposals shall be made and
received upon the following
conditions:
Each proposal must be ac-
companied by the deposit of a
certified check payable to the
order of the Town of Southold
in the sum of $200.00, or a
-bond with sufficient sureties,
to be approved by the Town
Board, in the penal sum of
$200.00 conditioned that if the
proposal is accepted the suc-
cessful bidder will enter into a
contract for the work, and that
1 he will furnish,within ten days
from the date of the accept-
ance of the proposal, suitable
surety as provided in the Spe-
cifications for the faithful and
prompt performance and com-
pletion of the work specified.
All deposits except that of
the successful bidder will be
promptly returned and that of
the successful bidder returned
upon his providing the requir-
ed surety._
Upon acceptance of his bid,
if the successful bidder fails to
enter into a contract pursuant
to the requirements of the
Town Board, or fails to give
the further security prescribed
in the Specifications within the
time limited herein, then the
check deposited as aforesaid
and the moneys standing to
the credit of same, shall be
forfeited to the Town as li-
quidated damages,or if a bond
has been presented in lieu of a
certified check,then the penal-
ty shall be enforced as liqui-
dated damages.
All bids must be marked
"Bid for Sale and Removal of
Scrap Paper," and must be
signed and sealed in envelopes
plainly addressed to the South-
old Town Clerk, Southold
Town Hall, Main Road, South-
old, New York 11971.
The Town Board reserves
the right to reject any and all
bids or parts thereof.
DATED: October 22, 1985.
JUDITH T.TERRY
SOUTHOLD TOWN CLERK
1T-10/31/85(2)
STATE OF NEW YORK:
SS:
COUNTY OF SUFFOLK:
JUDITH T. TERRY, Town Clerk of the Town of Southold, New
York, being duly sworn, says that she is over the age of twenty-one
years; that on the 25th day of October 1%5_, she affixed a
notice of which the annexed printed notice is a true copy, in a proper
and substantial manner, in a most public place in the Town of Southold,
Suffolk County, New York, to wit:
4 i
Town Clerk Bulletin Board, Southold Town Hall, Main Road,
Southold, New York 11971.
i
Legal Notice, Notice to Bidders for Sale and Removal of Scrap Paper
from Southold Town Landfill Site, Fiscal Year 1986. Bid Opening:
11 :00 A.M., Thursday, November 21, 1985, Southold Town Hall.
I
i
i
Judith T. Terry
Southold Town Clerk
Sworn to before me this
I
25th day of ()rrtnhpr —19,9,; _•
Notary Public
ELIZABETH ANN NLViLLE
NOTARY PUBLIC,State of New York !
No.52-8125850,Suffolk Cou
Term Expires March 30, 19
i
I
LEGAL NOTICE
NOTICE TO BIDDERS FOR SALE AND REMOVAL
SCRAP PAPER FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR 1986.
NOTICE IS HEREBY GIVEN that sealed bids are sought and requested
I
for the sale of scrap paper by the Town of Southold, according to specifica-
tions and a contract to be let by the Town Board of the Town of Southold.
I
The sealed proposals will be received by the Town Clerk of the Town of
I
I
ii
Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold,
New York, until 1 1:00 A.M. , Thursday, November 21, 1985, and will be
i considered publicly at such time and place. Specifications, a proposed i
i' contract for the execution of work, and forms of proposal can be examined
i
at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York.
I
�?
Proposals;( must be made upon and in accordance with the form of proposal
j prepared by the Town Attorney, which form of proposal will have an
accompanying copy of the specifications for said work and proposed agreement
and the same may be obtained at the Office of the Southold Town Clerk at the
i
Town Hall, Main Road, Southold, New York, upon payment of a fee of $25. 00.
Proposals shall be made and received upon the following-conditions:
Each proposal must be accompanied by the deposit of a certified check
payable to the order of the Town of Southold in the sum of $200.00, or `a
(
bond with sufficient sureties, to be approved by the Town Board, in the
penal sum of $200. 00 conditioned that if the proposal is accepted the success-
ful bidder will enter into a contract for the work, and that he will furnish,
within ten days from the date of the acceptance of the proposal, suitable
surety as provided in the Specifications for the faithful and prompt perform-
ance and completion of the work specified.
i
All deposits except that of the successful bidder will be. promptly
i
returned and that of the successful bidder returned upon his providing the
required surety.
Page 2 - Bid for said and removal
of scrap paper
Upon acceptance of his bid, if the successful bidder fails to enter into
a contract pursuant to the requirements of the Town Board, or fails to give
the further security prescribed in the Specifications within the time limited
herein, then the check deposited as aforesaid and the moneys standing to the
credit of,sama. _.shall hA forfaitPd to the Town as liclijidated damages, or if a
bond has been presented in lieu of a certified check, then the penalty shall
i
? be enforced as liquidated damages.
' All bids must be marked "Bid for Sale and Removal of Scrap Paper," and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971.
The Town Board reserves the right to reject any and all bids or parts
1 j
!j thereof.
DATED: October 22, 1985.
I
i' JUDITH T. TERRY i
�I
1 SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, OCTOBER 31, 1985, AND FORWARD ONE ( 1),
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Suffolk Times
The Long Island Traveler-Watchman
Town Board Members
Superintendent of Highways Dean
Town Clerk's Bulletin Board
R`
LEGAL NOTICE
NOTICE TO BIDDERS FOR SALE AND REMOVAL
SCRAP PAPER FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR 1986.
NOTICE IS HEREBY GIVEN that sealed bids are sought and requested
for the sate of scrap paper by the Town of Southold, according to specifica-
tions and a contract to be let by ,the Town Board of the Town of Southold.
The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town Clerk's Office, Town Hail, Main Road, Southold,
New York, until 1 1:00 A.M. , Thursday, November 21, 1985, and will be
considered publicly at such time and place. Specifications, a proposed-
icontract for the execution of work, and forms of proposal can be examined
r
at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York.
Proposals must be made upon and in accordance with the force of proposal
prepared by the Town Attorney, which form of proposal will have an
1
accompanying copy of the specifications for said work and proposed agreement
and the same may be obtained at the Office of the Southold Town Clerk at the
Town Hall, Main Road, Southold, New York, upon payment of a fee of $25. 00.
Proposals shall be made and received upon the following conditions:
Each proposal must be accompanied by the deposit of a certified check
payable to the order of the Town of Southold in: the sum of $200.00, or a
bond with sufficient sureties, to be approved by the Town Board, in the
penal sum of $200. 00 conditioned that if the proposal is accepted the success-
ful bidder will enter into a contract for the work, and that he will furnish,
within ten days from the date of the acceptance of the proposal, suitable
surety as provided in the Specifications for the faithful and prompt perform-
(� ance and completion of the work specified.
All deposits except that of the successful bidder will be promptly
returned and that of the successful bidder returned upon his providing the
required surety.
i
i
I
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Page 2 Bid for said and removal
of scrap paper
Upon acceptance of his hid, if the successful bidder fails to enter into
a contract pursuant to the requirements of the Town Board, or fails to give
the further security prescribed in the Specifications within the time limited
herein, then the check deposited as aforesaid and the moneys standing to the
credit of same, shall be forfeited to the Town as liquidated damages, or if a
bond has been presented in lieu of a certified check, then the penalty shall
be enforced as liquidated damages.
All bids must be marked "Bid for Sale and Removal of Scrap Paper,11
and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971.
The Town Board reserve,, the richt to reject any and all bids or parts
thereof.
DATED : Octob(-.�r 22, 1985.
JUDITH T. TERRY
SOU (HOLD TOWN CLERK
PLEASE PUBLISH ONCE, OCTOBER 31 , 1985, AND FORWARD ONE ( 1)
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Suffolk Times
The Long Island Traveler Watchman
Town Board Members
Superintendent of Highways Dean
Town Clerk's Bulletin Board
It
A
- LEGAL NOTICE
__-.._.._ .- --- - -
NOTICE TO BIDDERS FOR SALE AND REMOVAL
SCRAP PAPER FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR 1986.
NOTICE IS HEREBY GIVEN that seated bids are sought and requested
for the sale of scrap paper by the Town of Southold, according to specifics
tions and a contract to be let by the Town Board of the Town of Southold.
The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold,
New York, until 1 1:00 A.M. , Thursday, November- 21 , 1985, and will be
considered I)ul-)licly at such time and place. Specifications, a proposed
contract for the execution of work, and forms of proposal can be examined
at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York.
i
Proposak, must be made upon :urd in accordarn:e with the form of propos,.rl �
prepared by the Town Attorney, which form of proposal will have an
accompanying copy of the specifications for said work and proposed agreement
and the same may be obtained at the Office of the Southold Town Clerk at the
Town Hall, Main Road, Sot.rthOld, New York, upon payment of a fee of $25. 00.
Proposals shall be made and received upon the following conditions:
Each proposal must be accompanied by the deposit of a certified check
payable to the order of the Town of Southold in the ----,um of $200.00, or a �
mond with sufficient sureties, to be approved by tale Town Board, in the.
I
penal sum of X200. 00 conditioned that if the proposal is accepted the success -
ful
uccess -ful bidder- will enter into a contract for the work, and that he will furnish,
within ten days from the date of the acceptance of the proposal, suitable
surety as provided in the Specifications for the faithful and prompt perform-
ance and completion of the work specified.
All deposits except that of the successful bidder will berom tl
P P Y
returned and that of the successful bidder returned upon his providing the
f� required surety.
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Page 2 Bic] for s0d and removal
of scrap paper i
Upon acceptance of his bid, if the successful bidder fails to enter into
a contract pursuant to the requirements of the Town Board, or fails to give
the further security prescribed in the Specifications within the gime limited
herein, then the check deposited as aforesaid and the moneys standing to the
credit of same, shall be forfeited to the Town as liquidated damages, or if a
bond has been presented in lieu of a certified check, then the penalty shall
be enforced as liquidated damages.
i
All bids must be marked "Bid for Sale and Removal of Scrap Paper," and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971.
The Town Board reserves the right to reject. any and all bids or part,
thereof.
DATED : Oc lohor 22, 1985.
JUDITI-I T . TE=RRY
SOUTHOLD TOWN CLERK
I
PLEASE PUBLISH ONCE, OCTOBER 31 , 1985, AND FORWARD ONE ( 1)
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
I
Copies to the following:
The Suffolk Times
The Long Island Traveler-Watchman
Town Board Members
j Superintendent of Highways Dean
Town Clerk's Bulletin Board
I
}
�I
�f
}
TOWN OF SOUTHOLD
SPECIFICATIONS FOR THE SALE AND REMOVAL
OF SCRAP PAPER FROM SOUTHOLD TOWN
LANDFILL SITE AT CUTCHOGUE, NEW YORK
The following are the specifications providing for the sale and removal of
scrap plaper from the Southold Town Landfill Site at Cutchogue, int he Town
of Southold, County of Suffolk, New York. The provisions hereof are to be
1 I
rIPPmPd a part of the contract upon its being awarded to the successful
I+ �
bidder.
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1. The Town of Southold intends by these specifications to seek
proposals for the sale of scrap paperdeposited by the public at its Landfill'
Site located north of County Route 48, at Cutchogue, New York, during the
period commencing on January 1, 1986 and ending on December 31, 1986. To
!+i effectuate such sale, it is intended that the successful bidder (hereinafter
j; referred to as the Contractor) will, at all times during the period specified,
place conventional containers (8 ft. by 30 ft. steel trailer bodies) at
j
convenient locations at the site into which the public and Town employees at
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the site will deposit scrap paper. As such containers are filled the Contractor
i
will be required to promptly remove them and replace them with empty
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containers. It is estimated by the head of the Department of Public Works
of the Town of Southold that the volume of scrap paper which will be deposited
�I
at the site from January 1 to December 31 will be as follows, to wit: �0
containers of scrap paper. It is intended that when used herein, the term
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scrap paper is intended to include cardboard and other articles composed of
paper and/or cardboard.
2. The lump sum price set forth in the proposal shall be the amount
that the Contractor will be required to pay to the Town of Southold for all
scrap paperremoved from the Town Landfill Site during the period from
January 1 to December 31 regardless of the actual volume of scrap paper
actually removed. Accordingly, any proposals submitted on the basis of
volume, or on the basis of actual containers of scrap paper removed will be
rejected as not complying with the terms and conditions of these specifications.
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r Page 2 - Specificons - Scrap Paper
In the event the Town accepts a bid for a one year contract, the lump sum
bid price must be paid to the Town in three (3) equal installments, as follows:
1/3 on January 1, 1986; 1/3 on May 1, 1986; and 1/3 on September 1, 1986.
2. It shall be the duty of the Contractor, at all times during the term
of the Contract, to provide a sufficient number of containers at the site
available to receive all scrap paper deposited at the site. The Contractor
shall also be required to maintain a telephone at which he may be contacted
�i
by the Town. The telephone number shall be filed in the office of the High-
way Department. The Contractor shall remove filled containers and deposit
empty containers within 24 hours of notice by the Town. In the event that
the Contractor fails to provide a sufficient number of containers, as a result
of which scrap papercannot be deposited in containers, the Contractor shall j
be required to remove all scrap paperdeposited within an area of 100 feet
i
from the filled containers.
j
4. It is understood and agreed between the Contractor and the Town
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that, notwithstanding the terms and conditions contained herein, the Town of
�I I
Southold, and its officers, and employees shall continue to have supervision
and control of the Landfill Site and all activities conducted at such site. j
Accordingly, the Contractor, when conducting any work or activity at the
landfill Site, shall be subject to the orders of the Town of Southold, and its
officers and employees in the manner in which the Contractor performs his
i
work, including the location of containers at the site.
5. The Contractor shall within ten days from the date of the acceptance
of his bid furnish a suitable performance bond in the amount of $1, 000. 00,
conditioned upon the faithful and prompt performance and completion of the
work specified herein. In lieu of such performance bond, the successful
bidder may deposit cash or a certified check made payable to the Town of
Southold in the amount of $1, 000. 00 as security for the faithful and prompt
performance and completion of the work specified herein.
6. Each bidder will be required to submit a sealed proposal (on the j
form provied by the Town) to the Town Clerk of the Town of Southold,
Southold Town Hall, Main Road, Southold, New York 11971, for the work
specified herein in accordance with the terms and conditions herein set forth.
-2-
Page 3 - Specifrc*ns - Scrap Paper
The Town Board reserves the right to reject any and all proposals,
or parts thereof.
7. The successful bidder hereinafter called the Contractor, shall
commence the work on January 1, 1986 and shall continue the work for a
period of twelve months, to end on December 31, 1986.
8. The Contractor shall indemnify the Town of Southold harmless of and
ii from any and all claims, damages and charges of every name and nature
s,
(i
arising from the negligence or want of care of the Contractor or his agents
i and employees in the prosecution of the work. The Contractor further agrees i
to provide and keep in force at his own expense during the term of this
11 agreement, general liability policies of insurance in standard form protecting
i
it the Contractor- and the Town of Southold against any liability whatsoever
i occasioned as a result of the work performed under this agreement. Such
policies shall name the Town of Southold as an additional named insured and
I� are to be written by good and solvent insurance companies satisfactory to
I� the Town Board in the amount of $300, 000- 00 with respect to death or bodily
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injuries to any one person, $500,000.00 with respect to death or bodily injury
in any one accident, and $25, 000-00 property damage in respect to any one
accident. The Contractor shall promptly furnish to the Town Clerk certif-
i
icates showing that such insurance has been secured and maintained in force
c
during the term hereof.
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9. The Contractor, to whom the contract shall be let or awarded, is
II
prohibited from assigning, transferring, sub-letting or otherwise disposing of
the same or any part of the work called for by the same to any other person,
company or corporation without the prior consent in writing of the Town
Board.
i
10. If at any time the Town Board shall determine that the work is
unnecessarily delayed or that the Contractor is willfully violating any of the
conditions of the contract, or if the work be not fully completed within the
time provided in these specifications, the Supervisor shall have the power to
notify the Contractor to discontinue all work or any part thereof, by a
written notice to be served upon the Contractor, either personally or by
leaving said notice at his residence or with his agent in charge of work, and
thereupon the contract shall be deemed terminated and the Contractor shall
-3-
Page 4 - Specificans - Scrap Paper •
discontinue all work, and the Town Board shall thereupon have the power to
employ such other persons as it may deem necessary, by contract or other-
wise, to complete the work herein described. In the event of the termination
of the contract as herein provided, the Contractor shall within ten days of
i
j the service of such notice, remove all containers and other equipment owned
i
by him from the site. If the Contractor shall fail to remove the same within
the time specified, the same shall become the property of the Town of
Southold. In the event of the termination of the Contract as herein provided,
i all sums theretofore paid to the Town by the Contractor shall become the
d� I
i; property of the Town and the Contractor shall have no claimthereto, or any
I'
�I part thereof.
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�i 11. The Contractor shall exercise due care in the performance of the ;
work, both in the handling of the containers and in the transportation of
them to and from the site. The Contractor shall clean up any unsightly
j condition caused by carelessness on the part of his employees in handling the
scrap paper or caused by falling from vehicles during transportation.
A
12. The Town may notify the Contractor of any unsightly conditions
caused during transportation. If the Contractor fails to correct such I
i
conditions within twenty-four (24) hours after such notice, the Town may
I
appoint a suitable party to perform such work and charge the Contractor for
such expense, which shall be paid by the Contractor within ten (10) days of
the submission of such statement of charges.
DATED at Southold, New York, October 22, 1985.
JUDITH T. TERRY
TOWN CLERK
I
TOWN OF SOUTHOLD
i
I
PROPOSAL
ii
To the Town Board of the Town of Southold, Suffolk County, New York:
I In accordance with the Notice to Bidders dated October 22, 19851 i
I inviting proposals for the Collection, Storage, Removal and Purchase of all
,i Scrap Paperdeposited at the Southold Town Landfill'Site located north of
r `4'c "r at, Cut N .., York d! _ the nprind frnm a
'^c... riC�c+ 1 niaary
I' 1, 1986 to December 31, 1986, and subject to all the conditions and require-
I
ments of the specifications, the undersigned proposes to furnish all the labor
!1 and tools, equipment and conveyances for the said work and to fully and
I
completely perform the same in accordance with such Notice to Bidders,
Specifications and Form of Contract and to the satisfaction of the Town of
Southold for the following price:
A. Bid for one year (Fiscal Year 1986) $
($ ) Dollars which is to be paid to the Town of Southold in three
I (3) equal installments as follows:
(a) One-third (1/3) on January 1, 1986.
(b) One-third (1/3) on May 1, 1986.
I
(c) One-third (1 /3) on September 1, 1986.
If this proposal shall be accepted by the Town Board and the under-
signed shall fail to execute the contract or fails to file the required bond or
fI
other security, then the said Town Board may, at its option, determine that
i
la the undersigned has abandoned the Contract, and thereupon his proposal
i
j shall be returned to the undersigned.
i
Attached herewith is a certified check or proposal bond for the sum of
Two Hundred Dollars ($200.00) in accordance with the conditions stipulated
ii
in the specifications.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without
collusion with any other bidder or with any competitor or potential competitor;
i
(b) This bid or proposal has not been knowingly disclosed and will not
be knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor;
-1-
Page 2 - Proposa�Scrap Paper •
(c) No attempt has been or will ' be made to induce any other person,
partnership or corporation to submit or not to submit a bid or proposal;
(d) The person signing this bid or proposal certifies that he has fully
�I
informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirm the truth thereof,
such penalties being applicable to the bidder as well as to the person signing
i
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in its behalf;
(e) That attached hereto (if a corporate bidder) is a certified copy of
r'
resolution authorizing the execution of this certificate by the signator of this j
1" bid or proposal on behalf of the corporate bidder.
By submitting this proposal, the undersigned understands and agrees
that the Town Board reserves the right, in its absolute discretion, to accept
1
or reject any and all proposals.
IN WITNESS WHEREOF, the undersigned has herewith set his (their)
}Z name in full, together with his (their) residence address, this day
I� of 1985.
1 Signature
i
Title
Firm or Corporation
'a
i`
Address !
,
!
-2-
i;
CERTIFIED COPY OF RESOLUTION AUTHORIZING THE
EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION
ON BEHALF OF CORPORATE BIDDER.
I
RESOLVED that �
(Name of Corporation) j
I� be authorized to sign and submit the bidor proposal of this corporation for i
the following project: Sale and Removal of Scrap Paper from the Southold
!� Town Landfill Site at Cutchogue, New York, and to include in such bid or
proposal the certificate of non-collusion required by Section 103-d of the
General Municipal Law as the act and deed of such corporation, and for any
inaccuracies or misstatements in such certificate this corporate bidder shall
be liable under the penalties of perjury.
The foregoing copy is a true and correct copy of the resolution adopted
by . corporation at a meeting of its Board of
Directors held on the day of 1985.
itSecretary
(Seal of the
Corporation) j
tl
i
1
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NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an`
employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
(Signed)
(Corporate Title)
(if any)
Bid on