HomeMy WebLinkAboutScrap Metal AGREEMENT
THIS AGREEMENT made and entered into this 31st day of December ,
198 5 , between the TOWN OF SOUTHOLD, a municipal corporation of the State
of New York, having its principal office at 53095 Main Road, Southold, Suffolk
County, New York, hereinafter called the "Town", and NORTH FORK
SANITATION SERVICE, a domestic corporation of the State of New York,
having its principal office at Locust Lane, Southold, New York, part of the
second part, hereinafter called the "Contractor".
WITNESSETH :
In consideration of the covenants and agreements herein contained, the
Contractor agrees to furnish all equipment, materials, implements, and
incidentals and to furnish all the labor to do all the work required for the
purchase of scrap metal from the Southold Town Landfill Site at Cutchogue,
New York, all as provided in the Specifications and the Notice to Bidders
therefor on file in the Southold Town Clerk's Office, and the terms and
conditions of this Contract.
In consideration of which the Contractor shall pay to the Town of
Southold the sum of Three thousand three hundred dollars and no cents
($3, 300. 00) in three equal installments as follows: one-third thereof
($1, 100. 00) on January 1, 1986; one-third (1/3) thereof ($1, 100. 00) on May 1,
1986; and one-third ( 1/3) thereof ($1, 100. 00) on September 1, 1986.
The foregoing shall be upon the following terms and conditions which
the parties do mutually covenant and agree, to wit:
1. The Specifications, Notice to Bidders and Contractor's Proposal are
intended to be and are hereby made a part of this Agreement as though set
forth in full herein.
2. All the applicable provisions of the Labor Law of the State of New
York shall be adhered to by the Contractor as to labor under this Agreement.
3. The Contractor further agrees to secure and furnish and keep in
force during the term hereof compensation and disability insurance for the
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Page 2 - Agreement - Scrap Metal
benefit of the Contractor's employees engaged in the work to be performed
under the provisions of the Laws of the State of New York affecting the same,
and this contract shall be null and void and of no effect if the Contractor
shall fail to secure and furnish compensation and disability insurance covering
the Contractor's employees engaged in the work provided for in this Agree-
ment. The Contractor shall promptly furnish to the Supervisor of the Town
of Southold certificates showing that such insurance has been secured and
remains in effect during the term of the contract.
4. Each and every provision of law and clause required by law to be
inserted in this contract shall be deemed to have been inserved, and if
through mistake or otherwise such provision is not inserted, then upon the
application of either party, this contract shall be physically amended forthwith
to make such insertion.
5. It is further expressly understood and agreed that the Contractor
shall comply with all applicable laws and regulations of all governmental
agencies and shall obtain any and all required permits and/or authorizations
in the performance of the work.
IN WITNESS WHEREOF, the respectivie parties hereto have executed this
Agreement and cause same to be signed by the proper officer of the respect-
ive parties and their respective seals affixed, the day and year first above
written.
TOWN SOU H
(S E A L) B
i ,
ncis . �"y
, Supervisor
NORTH FORK SANITATION SERVICE
(SEAL) gy// �/��c
Roy �A. Schelin, President
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STATE OF NEW YORK)
COUNTY OF SUFFOLK)
ss:
On this 6th day of December, 1985, before me personally came FRANCIS
J. MURPHY, to me known, who being by me duly sworn, did espose and say
that he resides at Old Main Road, Mattituck, New York, and that he is the
Supervisor of the Town of Southold, the Corporation described in and which
executed the foregoing instrument; that he knows the seal of said Corporation;
that the seal affixed to said instrument is such Corporate seal; that it was so
affixed by order of the Town Board of said Corporation, and that he signed
his name thereto by like order.
Notary Public
JUDITH T.Temy
Notary Public,State of Nawyark
No.62-0344983 Suffolk
Commission Expires March 3q� �
STATE OF NEW YORK)
COUNTY OF SUFFOLK)ss:
On this _ /`;i— day of,l 119�, before me personally came
ROY A. SCHELIN, to me personally known, being by me duly sworn did depose
and say that he resides at Locust Lane, Southold, New York, that he is the
President of North Fork Sanitation Service, the corporation described in and
which executed the above instrument; that he knows the seal of said Corpora-
tion; that the seal affixed to said instrument is such corporate seal; that it
was so affixed by order of the Board of Directors of said Corporation; and
that he signed his name thereto by like order.
/���; • , mss- : !� `�1
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j Notary Public
ELIZABETH ANN NMU E
Na 52 81'25850, of ONYork
Term Expires March 30,19_ ,
Town Hall, 53095 Main Road
P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TowN CLERK (516)765-1801
REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 30, 1985
Mr. Roy A. Schelin
North Fork Sanitation Service
P. O. Box 1498
Southold, New York 11971
Dear Roy:
Returned herewith is your bid deposit check in the amount of
$200. 00 submitted with your bid for the collection, storage, removal
and purchase of all scrap metal deposited at the Southold Town Land-
fill Site located at Cutchogue, for the period from January 1, 1986
through December 31, 1986.
Very truly yours,
Judith T. Terry
Southold Town Clerk
Enclosure
U' `T Town Hall, 53095 Main Road
Oy P.O. Box 728
Southold, New York 11971
JUDITH T.TERRY TELEPHONE
TOWN CLERK (516)765-1801
REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
December 5, 1985
Mr. Roy A. Schelin
North Fork Sanitation Service
P. O. Box 1498
Southold, New York 11971
Dear Roy:
The Southold Town Board, at a regular meeting held on December
3, 1985, accepted your proposal for the collection, storage, removal and
purchase of all scrap metal deposited at the Southold Town Landfill Site
located at Cutchogue, for the period January 1, 1986 through December
31, 1986, at the bid price of $3,300. 00.
Please stop at this office at your earliest convenience to execute the
agreement, at which time please bring with you a copy of your insurance
policy covering the Town of Southold under this agreement, and a check
in the amount of $1, 100. 00 representing one-third payment due on January
1, 1986. You are also required to deposit with me $1,000. 00 in the form
of cash or certified check made payable to the Town of Southold as security
for the faithful and prompt performance and completion of the work specified
in the specifications and agreement. Since we still have your $1,000. 00 on
deposit from your contract with the Town for the scrap metal for 1985, if
you wish this can remain as your deposit under this new agreement.
Upon execution of the agreement your $200. 00 bid deposit check will
be returned to you.
Very truly yours,
Judith T. Terry
Southold Town Clerk
PROPOSAL
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To the Town Board of the Town of Southold, Suffolk County, New York: j
In accordance with the Notice to Bidders dated October 22, 1986,
j inviting proposals for the Collection, Storage, Removal and Purchase of all
j Scrap Metal deposited at the Southold Town Landfill Site located north of
s
County Route 48, at Cutchogue, New York during the period from January
1, 1986 to December 31, 1986, and subject to all .the conditions and require-
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' ments of the specifications, the undersigned proposes to furnish all the labor
!j and tools, equipment and conveyances for the said work and to fully and
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jf completely perform the same in accordance with such Notice to Bidders,
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I, Specifications and Form of Contract and to the satisfaction of the Town of
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Southold for the following price:
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A. Bid' for one year (Fiscal Year 1986)
($ Dollars which is to be paid to the Town of Southold in three
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i! (3) equal installments as follows:
(a) One-third (1/3) on January 1, 1986.
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(b) One-third (1/3) on May 1, 1986.
(c) One-third (1/3) on September 1, 1986.
c
If this proposal shall be accepted by the Town Board and the under-
signed shall fail to execute the contract or fails to file the required bond or
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other security, then the said Town Board may, at its option, determine that
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the undersigned has abandoned the Contract, and thereupon his proposal
shall be returned to the undersigned.
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Attached herewith is a certified check or proposal bond for the sum of i
Two Hundred Dollars ($200.00) in accordance with the conditions stipulated
in the specifications.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without
collusion with any other bidder or with any competitor or potential competitor;
(b) This bid or proposal has not been knowingly disclosed and will not
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be knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor;
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Page 2 - Proposal - Scrap Metal
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(c) No attempt has been or will be made to induce any other person,
partnership'or corporation to submit or not to submit a bid or proposal;
(d) The person signing this bid or proposal certifies that he has fully
informed himself regarding the accuracy of the statements contained in this }
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certification, and under the penalties of perjury, affirm the truth thereof,
such penalties being applicable to the bidder as well as to the person signing
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la in its behalf;
1p (e) That attached hereto (if a corporate bidder) is a certified copy of
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resolution authorizing the execution of this certificate by the signator of this
bid or proposal on behalf of the corporate bidder.
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e�
�) By submitting this proposal, the undersigned understands and agrees
1 that the Town Board reserves the right, in its absolute discretion, to accept
1 Y proposals.
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or reject an and all ro sals.
IN WITNESS WHEREOF, the undersigned has herewith set his (their)
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name in full, together with his (their) residence address, this day
it of 1986.
Signature
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Title
!j Firm or Corporation��
Address 3
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posed ract for the execution
of the v. ,c,and forms of proposal
can be examined at the Office of
the Town Clerk, Town Hall,
Main Road,Southold,New York.
LEGAL NOTICE Proposals must be made upon
NOTICE TO BIDDERS and in accordance with the form
FOR SALE AND REMOVAL of proposal prepared by the Town
OF SCRAP METAL FROM Attorney,which form of proposal STATE OF NEW YORK
S
OUTHOLD TOWN will have an accompanying copy SS:
LANDFILL SITE, of the specifications for said work
FISCAL YEAR 1986, and proposed agreement and the COUNTY OF SUFFOLK
NOTICE IS HEREBY GIVEN same may be obtained at the Of-
that sealed bids are sought and lice of the Southold Town Clerk
requested for the sale of scrap at the Town Hall, Main Road, Mary K , Degrian of Greenport, in
metal by the Town of Southold, Southold, New York, upon pay-
according to specifications and a ment of a fee of$25.00. said County, being duly sworn, says that he/she is
contract to be let by the Town Proposals shall be made and. Principal Clerk of THE SUFFOLK TIMES, a Weekly
Board of the Town of Southold. received upon the following con-
The sealed proposals will be re- ditions: Newspaper, published at Greenport, in the Town
ceived by the Town Clerk of the Each proposal must be accom- of Southold, County of Suffolk and State of New
Town of Southold at the Southold panied by the deposit of a cer-
Town Clerk's Office,Town Hall, tified check payable to the order York, and that the Notice of which the annexed is
Main Road,Southold,New York, of the Town of Southold in the
until 11:00 A.M., Thursday, sum of$200.00, or a bond with a Printed copy, has been regularly published in
November 21, 1985, and will;-be sufficient sureties, to be ap- said Newspaper once each week for one
considered publicly at such time proved by the Town Board,in the
and place. Specifications, a pro- penal sum of$200.00 conditioned weeks successively, commencing On the
that if the proposal is accepted day of October 1985
the successful bidder will enter
into a contract for the work,and
that he will furnish, within ten
days from the date of the accep-
tante of the proposal, suitable
j surety as provided in the Specifi-
cations for the faithful and rincipal Clerk(_
Prompt performance and comple- 8, +r, + a 1
tion of the work specified. ,?i�� '� "' '_
All deposits except that of the Sworn to befgre ane this
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da� f
successful bidder will be �' ) .19
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promptly returned and that of !' ,
the successful bidder returned
upon his providing the required
surety.
Upon acceptance of his bid, if
the successful bidder fails to
enter into a contract pursuant to
the requirements of the Town
Board,or fails to give the further
security prescribed in the
Specifications within the time li-
mited herein,then the check de-
Posited as aforesaid and the
moneys standing to the credit of
same, shall be forfeited to the
Town as liquidated damages,or
if a bond has been presented in
lieu of a certified check,then the
penalty shall be enforced' as
liquidated damages.
All bids must be marked"Bid
for Sale_And Removal of Scrap
Metal"and must be signed and
sealed in envelopes plainly ad- a
dressed to the Southold Town
Clerk,Southold Town Hall,Main
Road, Southold, New York
11971.
The Town Board reserves the
right to reject any and all bids or
parts thereof.
DATED:October 22, 1985.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
1T031-5053
NOTICE TO BIDDERS
FOR SALE AND REMOVAL
OF SCRAP METAL FROM
SOUTHOLD TOWN COUNTY OF SUFFOLK
LANDFILL SITE, ss:
FISCAL YEAR 1986. STATE OF NEW YORK
NOTICE IS HEREBY GIV—
EN that sealed bids are sought Patricia Wood, being duly sworn, says that she is the
and requested for the sale of Editor, of THE LONG ISLAND TRAVELER-WATCHMAN
scrap metal by the Town of � ,
Southold, according to specifi- a public newspaper printed at Southold, in Suffolk County;
cations and a contract to be and that the notice of which the annexed is a printed copy,
let by the Town Board of the has been published in said Long Island Traveler-Watchman
Town of Southold.
The sealed proposals will be once each week for . . . . . . . . . . . . . . . . . . /. . . . . . . . weeks
received by the Town Clerk of
the Town of Southold at the �
Southold Town Clerk's Office, successively, commencing on the . . . . . . . . . . . . . . . . . . . . . .
Town Hall, Main Road, South- ,
old, New York, until 11:00 day r Ed f4 4 19 .
A.M., Thursday, November
21, 1985, and will be consider-
ed publicly at such time and . . . . . . . . . . . . . . . . . . . .
place. Specifications, a pro-
posed contract for the execu-
tion of the work, and forms of
proposal can be examined at ,1
the Office of the Town Clerk, Sworn to before me this . . . . . . . .... . . . . . . . . . . . . day of
Town Hall, Main Road, South-
old, New York. �d V
Proposals must be made • • • • • • • • • • • • . • . . . . . . . . . 19 . . . . .
upon and in accordance with
the form of proposal prepared
by the Town At torney, which
form of proposal will have an '
accompanying copy of the spe- . . . . . . . . . . . . . . ,F" :<r. _ � ;_:. . . . . . . . . . . . .
cifications for said work and Notary Public
proposed agreement and the
same may be obtained at the BARBARA FC)RBES
Office of the Southold Town Notary Public, State of New York
Clerk at the Town Hall, Main No. 48o6846
Road, Southold, New York, Qualified in Suffolk CoL:ty
upon payment of a fee of Commission Expires March 30, 19'f6
$25.00.
Proposals shall be made and
received upon the following
conditions:
Each proposal must be ac-
companied by the deposit of a
certified check payable to the
order of the Town of Southold
in the sum of $200.00, or a
bond with sufficient sureties,
to be approved by the Town
Board, in the penal sum of
$200.00 conditioned that if the
proposal is accepted the suc-
cessful.bidder will enter into a
contract for the work, and that
he will furnish,within ten days
from the date of the accept-
ance of the proposal, suitable
surety as provided in the Sve-
cifications for the faithful
and prompt performance and,
completion of the work speci-
fied.
All deposits except that of
the successful bidder will be
promptly returned and that of
the successful bidder returned
upon his providing the requir-
ed surety.
Upon acceptance of his bid,
if the successful bidder fails to
enter into a contract pursuant
to the requirements of the
Town Board, or fails to give
the further security prescribed
in the Specifications within the
time limited herein, then the
check deposited as aforesaid
and the moneys standing to
the credit of same, shall be
forfeited to the Town as liqui-
dated damages, or if a bond
has been presented in lieu of a
certified check, then the pen-
alty shall be enforced as liqui-
dated damages.
All bids must be marked
"Bidfor Sale and Removal of
Scrap Metal" and must be
signed and sealed in envelopes
plainly addressed to the South-
old Town Clerk, Southold
Town Hall, Main Road, South-
old, New York 11971.
The Town Board reserves
the right to reject any and all
bids or parts thereof.
DATED: October 22, 1985.
JUDITH T.TERRY
SOUTHOLD TOWN CLERK
1T-10/31/85(1)
STATE OF NEW YORK:
SS:
COUNTY OF SUFFOLK:
JUDITH T. TERRY, Town Clerk of the Town of Southold, New
York, being duly sworn, says that she is over the age of twenty-one
years; that on the 25th day of October 19 85 , she affixed a
notice of which the annexed printed notice is a true copy, in a proper
and substantial manner, in a most public place in the Town of Southold,
Suffolk County, New York, to wit:
Town Clerk Bulletin Board, Southold Town Hall, Main Road,
Southold, New York 11971.
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Legal Notice, Notice to Bidders for Sale and Removal of Scrap Metal from
Soathold Town Landfill Site, Fiscal Yeasr 1986. Bid Opening: 11 : 00 A.M.,
Thursday, November 21, 1985, Southold Town Hall.
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Judith T. Terry
Southold Town Clerk
Sworn to before me this j
25th day of October 1985
Notar�r PV&'
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ELiZABE!, ANN V
NOTARY PUBLIC,State of New York
No.52.8125850,Suffolk Cou9ty.
Term Expires March 30,18
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LEGAL NOTICE
NOTICE TO BIDDERS FOR SALE AND REMOVAL
OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR 1985.
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NOTICE IS HEREBY GIVEN that sealed bids are sought and requested
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for the sale of scrap metal by the Town of Southold, according to specifica-
is tions and a contract to be let by the Town Board of the Town of Southold.
The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold,
New York, until 11 :00 A.M. , Thursday, November 21; 1985, and will be
considered publicly at such time and place. Specifications, a proposed
i! contract for the execution of the work, and forms of proposal can be examined;
�( at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York.
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Proposals must be made upon and in accordance with the form of proposal
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prepared by the Town Attorney, which form of proposal will have an
!j accompanying copy of the specifications for said work and proposed agreement
and the same may be obtained at the Office of the Southold Town Clerk at the
Town Hall, Main Road, Southold, New York, upon payment of a fee of $25.00.
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Proposals shall be made and received upon the following conditions: j
Each proposal must be accompanied by the deposit of a certified check
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payable to the order of the Town of Southold in the sum of $200.00, or a
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bond with sufficient sureties, to be approved by the Town Board, in the
penal sum of $200.00 conditioned that if the proposal is accepted the success-
ful bidder will enter into a contract for the work, and that he will furnish,
within ten days from the date of the acceptance of the proposal, suitable
surety as provided in the Specifications for the faithful and prompt perform-
ance and completion of the work specified.
All deposits except that of the successful bidder will be promptly
returned and that of the successful bidder returned upon his providing the
required surety.
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Page 2 - Bid f# sale and removal
of scrap metal
Upon acceptance of his bid, if the successful bidder fails to enter into
a contract pursuant to the requirements of the Town Board, or fails to give
the further security prescribed in the Specifications within the time limited
herein, then the check deposited as aforesaid and the moneys standing to the
credit of same. shall be forfeited to the Town as liquidated damages, or if a
bond has been presented in lieu of a certified check, then the penalty shall
i.
be enforced as liquidated damages.
I' All bids must be marked "Bid for Sale and Removal of Scrap Metal" and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971.
The Town Board reserves the right to reject any and all bids or parts
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(j thereof.
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DATED : October 22, 1985.
I1 JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, OCTOBER 31; 1985, AND FORWARD ONE ( 1) ,
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Suffolk Times
The Long Island Traveler-Watchman
Town Board Members
Superintendent of Highways Dean
Town Clerk's Bulletin Board
y
LEGAL NOTICEAr
3
NOTICE TO BIDDERS FOR SALE AND REMOVAL
` OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE,, FISCAL YEAR 1986.
NOTICE IS HEREBY GIVEN that seated bids are sought and requested
for the sale of scrap metal by the Town of Southold, according to specifica
tions and a contract to be let by the Town Board of the Town of Southold.
The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town-Clerk's Office, Town Hall, Main Road, Southold,
New York, until 11;00 A.M. , Thursday, November 21 , ,1985, and will be
considered publicly at such time and place. Specifications, a proposed
contract for- the execution of the work, and forms of proposal can be examined!
Y
at the Office of the Town C:It:r-k, Town Hall, Main Road, Southold, New York.
ProposatS must be made Upon and in accordance with the form of proposal
prepared by the Town Attorney, which form of 'proposal will have all
accompanyinq copy of the specifications tot- said work and proposed acjreernent 1
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and the carne may be obtained at the Office of the Southold Town Clerk at lire
Town Hall, lkla i Road, Southold, New York, upon payrnej.0 of a fee of $25. 00. �
Propos.rl,> shall be matte and received upon thefollowingconditions :
Each proposal must be accompanied by the deposit of acertified check
payable to Ilse order of the Towrr of Southold in the SLIM of $200. 00, or a
bond with sufficient sureties, to be approved by the Town Board, in the
penal sum of $200. 00 'conditioned that if the proposal is accented the success -
ful bidder will enter into a contract for the work, and ttrat he .will furnish, I
within ten days from the date of the acceptance of the PrOPOSOL .,suitable
surety as provided in the Specifications for the faithful ami prompt perform-
ance and completion of the work specified.
All deposits except that of tlas successful bidder will be promptly
returned and that of;that successful bidder returned upon his providing the
required surety.
R.
47
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LEGAL_NOTICE i
NOTICE TO BIDDERS FOR SALE AND REMOVAL
OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE, FISCAL YEAR "198G.
NOTICE IS HEREBY GIVEN that sealed bids are sought and requested
for the sale of scrap metal by the Town of Southold, according to specifica--
tions and a contract to be let by the Town Board of the Town of Southold.
The sealed proposals will be received by the Town Clerk of the Town of
Southold at the Southold Town Clerk's Office, Town Hall, Mahn Road, Southold,
New York, until 11:00 A.M. , Thursday, November 21, 1985, and will be
considered publicly at such time and place. Specifications, 'a proposed
contract for the execution of the work, and forms of proposal can be examined+
at the Office of the Town Clerk, Town Hall, Main Road; Southold, New York.
Proposals must be made c,pAon and in accordance with the form of proposal
prepared by the Town Attorney, which form of .proposal will have an
1
accompanyinc3 col,-)y of the specificaiions for said -work and proposed agreement
and the same may be obtained at Ilie Office of the Southold Town Clerk at the
Town Hall, Main Road, Southold, New York, upon payment of'<a fee of $25. 00.
Prop.ao� ak, -hall bc? made and a-oceived upon the following conditions: �
Each proposal must be a COmpanied by the deposit of a certified check p
payable to thea order of the Town of Southold in the sum of $200."00, or a '
bond with sufficient sureties, to be approved by the Town Board; in the
penal sum of 5200. 00 conditioned that if the proposal is accepted the success
ful bidder will enter into a contract for the work, and that he will furnish,
within ten days from the elate of the. acceptance of the pr6posail, suitable
surety as provided in 0* Specifications for the faithful and prbmpt perform-
ance
"form-ance ani completion of the work specified.
All deposits except that of the successful bidder w44 lig,.eptly
returned and that of the successful bidder returned upon hts providing the
required surety.
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e and removal
Page 2 Bid flom
of scRP metal
Upon acceptance of his bid, if the successful bidder fatis to enter into
a contract pursuant to the requirements of the Town Board, or fails* to give
the further security prescribed in the Specifications within the time limited
h -ein, then the check deposited as aforesaid and the moneys standing to the
ei
credit of same, shall be forfeited to the Town as liquidated damages, or if a
bond has been presented in liett of a certified check, then the penalty shall
t,-)e enforced as liqUidated damac es.
All bids must be marked "Bid for Sale and Removal of Scrap Metal" and
must be signed and sealed in envelopes plainly addressed to the Southold
Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971.
The Town Board reserves the right to reject any and all bids or parts
thereof.
DATED : October 22, 1985.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, OCTOBER 31, 1985, AND FORWARD ONE ( 1)
AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK,
TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971.
Copies to the following:
The Suffolk Times
The Long Island Traveler-Watchman
Town Board Members
Superintendent of Highways Dean
Town Clerk's Bulletin Board
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TOWN OF SOUTHOLD
SPECIFICATIONS FOR THE SALE AND REMOVAL
OF SCRAP METAL FROM SOUTHOLD TOWN
LANDFILL SITE AT CUTCHOGUE, NEW YORK
The following are the specifications providing for the sale and removal of
scrap metal from the Southold Town Landfill Site at Cutchogue, int he Town
of Southold, County of Suffolk, New York. The provisions hereof are to be
deemed a part of the contract upon its beinq awarded to the successful
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bidder.
1. The Town of Southold intends by these specifications to seek
proposals for the sale of scrap metal deposited by the public at its Landfill
Site located north of County Route 48, at Cutchogue, New York, during the
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period commencing on January 1, 1986 and ending on December 31, 1986. To
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effectuate such sale, it is intended that the successful bidder (hereinafter
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referred to as the Contractor) will, at all times during the period specified,
place conventional containers (8 ft. by 30 ft. steel trailer bodies) at
Ij convenient locations at the site into which the public and Town employees at
the site will deposit scrap metal. As such containers are filled the Contractor
will be required to promptly remove them and replace them with empty
containers. It is estimated by the head of the Department of Public Works
of the Town of Southold that the volume of scrap metal which will be deposited
at the site from January 1 to December 31 will be as follows, to wit: 30
containers of scrap metal. It is intended that when used herein, the term
scrap metal is intended to include scrapped automobiles, trucks, tractors,
refrigerators, and any and all articles composed essentially of metal, whether
ferrous or non-ferrous.
2. The lump sum price set forth in the proposal shall be the amount
that the Contractor will be required to pay to the Town of Southold for all
scrap metal removed from the Town Landfill Site during the period from
January 1 to December 31 regardless of the actual volume of scrap metal
actually removed. Accordingly, any proposals submitted on the basis of
volume, or on the basis of actual containers of scrap metal removed will be
rejected as not complying with the terms and conditions of these specifications.
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Page 2 - Spe*ations - Scrap Metal
In the event the Town accepts a bid for a one year contract, the lump sum
bid price must be paid to the Town in three (3) equal installments, as follows:
1/3 on January 1, 1986 1/3 on May 1, 1986; and 1/3 on September 1, 1986.
2. 1t shall be the duty of the Contractor, at all times during the term
of the Contract, to provide a sufficient number of containers at the site
available to receive all scrap metal deposited at the site. The Contractor
shall also be required to maintain a telephone at which he may be contacted
by the Town. The telephone number shall be filed in the office of the High-
way Department. The Contractor shall remove filled containers and deposit
empty containers within 24 hours of notice by the Town. In the event that
the Contractor fails to provide a sufficient number of containers, as a result
i' of which scrap metal cannot be deposited in containers, the Contractor shall
i.
be required to remove all scrap metal deposited within an area of 100 feet
a
from the filled containers.
4. It is understood and agreed between the Contractor and the Town
that, notwithstanding the terms and conditions contained herein, the Town of
Southold, and its officers, and employees shall continue to have supervision
and control of the Landfill Site and all activities conducted at such site.
Accordingly, the Contractor, when conducting any work or activity at the
landfill Site, shall be subject to the orders of the Town of Southold, and its
ti
officers and employees in the manner in which the Contractor performs his
work, including the location of containers at the site.
5. The Contractor shall within ten days from the date of the acceptance
of his bid furnish a suitable performance bond in the amount of $1,000.00,
conditioned upon the faithful and prompt performance and completion of the
work specified herein. In lieu of such performance bond, the successful
bidder may deposit cash or a certified check made payable to the Town of
Southold in the amount of $1,000.00 as security for the faithful and prompt
performance and completion of the work specified herein.
6. Each bidder will be required to submit a sealed proposal (on the
form provied by the Town) to the Town Clerk of the Town of Southold,
Southold Town Hall, Main Road, Southold, New York 11971, for the work
specified herein in accordance with the terms and conditions herein set forth.
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Page 3 - Speocations - Scrap Metal
The Town Board reserves the right to reject any and all proposals,
or parts thereof.
7. The successful bidder hereinafter called the Contractor, shall
commence the work on January 1, 1986 and shall continue the work for a
period of twelve months, to end on December 31, 1986.
8. The Contractor shall indemnify the Town of Southold harmless of and
i from any and all claims, damages and charges of every name and nature
arising from the negligence or want of care of the Contractor or his agents
and employees in the prosecution of the work. The Contractor further agrees
i'
to provide and keep in force at his own expense during the term of this
agreement, general liability policies of insurance in standard form protecting
the Contractor and the Town of Southold against any liability whatsoever
occasioned as a result of the work performed under this agreement. Such
policies shall name the Town of Southold as an additional named insured and
are to be written by good and solvent insurance companies satisfactory to
the Town Board in the amount of $300,000.00 with respect to death or bodily
injuries to any one person, $500,000. 00 with respect to death or bodily injury
in any one accident, and $25,000.00 property damage in respect to any one
accident. The Contractor shall promptly furnish to the Town Clerk certif-
icates showing that such insurance has been secured and maintained in force
during the term hereof.
9. The Contractor, to whom the contract shall be let or awarded, is
prohibited from assigning, transferring, sub-letting or otherwise disposing of
the same or any part of the work called for by the same to any other person,
company or corporation without the prior consent in writing of the Town
Board.
10. If at any time the Town Board shall determine that the work is
unnecessarily delayed or that the Contractor is willfully violating any of the
conditions of the contract, or if the work be not fully completed within the
time provided in these specifications, the Supervisor shall have the power to
notify the Contractor to discontinue all work or any part thereof, by a
written notice to be served upon the Contractor, either personally or by
leaving said notice at his residence or with his agent in charge of work, and
thereupon the contract shall be deemed terminated and the Contractor shall
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Page 4 - SpecTrcations - Scrap Metal
discontinue all work, and the Town Board shall thereupon have the power to
employ such other persons as it may deem necessary, by contract or other-
wise, to complete the work herein described. In the event of the termination
of the contract as herein provided, the Contractor shall within ten days of
the service of such notice, remove all containers and other equipment owned
by him from the site. If the Contractor shall fail to remove the same within
the time specified, the same shall become the property of the Town of
Southold. In the event of the termination of the Contract as herein provided,
all sums theretofore paid to the Town by the Contractor shall become the
property of the Town and the Contractor shall have no claim thereto, or any
part thereof.
11. The Contractor shall exercise due care in the performance of the
work, both in the handling of the containers and in the transportation of
them to and from the site. The Contractor shall clean up any unsightly
condition caused by carelessness on the part of his employees in handling the
scrap metal or caused by falling from vehicles during transportation.
12. The Town may notify the Contractor of any unsightly conditions
caused during transportation. If the Contractor fails to correct such
conditions within twenty-four (24) hours after such notice, the Town may
appoint a suitable party to perform such work and charge the Contractor for
h
such expense, which shall be paid by the Contractor within ten ( 10) days of
the submission of such statement of charges.
DATED at Southold, New York, October 22, 1985.
JUDITH T. TERRY
TOWN CLERK
TOWN OF SOUTHOLD
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PROPOSAL
j To the Town Board of the Town of Southold, Suffolk County, New York:
In accordance with the Notice to Bidders dated October 22, 1985,
inviting proposals for the Collection, Storage, Removal and Purchase of all
Scrap Metal deposited at the Southold Town Landfill Site located north of
County Route 48, at Cutchogue, New York during the period from January
! 1, 1986 to December 31, 1986, and subject to all the conditions and require-
ments of the specifications, the undersigned proposes to furnish all the labor
and tools, equipment and conveyances for the said work and to fully and
completely perform the same in accordance with such Notice to Bidders,
Specifications and Form of Contract and to the satisfaction of the Town of
Southold for the following price:
A. Bid for one year (Fiscal Year 1986) $
($ ) Dollars which is to be paid to the Town of Southold in three
(3) equal installments as follows:
(a) One-third (1/3) on January 1, 1986.
(b) One-third ( 1/3) on May 1, 1986.
(c) One-third (1/3) on September 1, 1986.
ti
If this proposal shall be accepted by the Town Board and the under-
signed shall fail to execute the contract or fails to file the required bond or
other security, then the said Town Board may, at its option, determine that
the undersigned has abandoned the Contract, and thereupon his proposal
shall be returned to the undersigned.
Attached herewith is a certified check or proposal bond for the sum of
Two Hundred Dollars ($200.00) in accordance with the conditions stipulated
in the specifications.
By submission of this bid or proposal, the bidder certifies that:
(a) This bid or proposal has been independently arrived at without
collusion with any other bidder or with any competitor or potential competitor;
(b) This bid or proposal has not been knowingly disclosed and will not
be knowingly disclosed, prior to the opening of bids or proposals for this
project, to any other bidder, competitor or potential competitor;
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Page 2 - PropcTsal - Scrap Metal
(c) No attempt has been or will be made to induce any other person,
partnership or corporation to submit or not to submit a bid or proposal;
(d) The person signing this bid or proposal certifies that he has fully
informed himself regarding the accuracy of the statements contained in this
certification, and under the penalties of perjury, affirm the truth thereof,
such penalties being applicable to the bidder as well as to the person signing
in its behalf;
(e) That attached hereto (if a corporate bidder) is a certified copy of
resolution authorizing the execution of this certificate by the signator of this
i
bid or proposal on behalf of the corporate bidder.
i
r �
By submitting this proposal, the undersigned understands and agrees
that the Town Board reserves the right, in its absolute discretion, to accept
i
or reject any and all proposals.
IN WITNESS WHEREOF, the undersigned has herewith set his (their)
!� name in full, together with his (their) residence address, this day
of 1986. I
i
Signature
Title
Firm or Corporation
Address
-2-
' L
CERTIFIED COPY OF RESOLUTION AUTHORIZING THE
EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION
ON BEHALF OF CORPORATE BIDDER.
RESOLVED that
(Name of Corporation)
be authorized to sign and submit the bid or proposal of this corporation for
the following project: Sale and Removal of Scrap Metal from the Southold
Town Landfill Site at Cutchogue, New York, and to include in such bid or
proposal the certificate of non-collusion required by Section 103-d of the
General Municipal Law as the act and deed of such corporation, and for any
inaccuracies or misstatements in such certificate this corporate bidder shall
be liable under the penalties of perjury.
The foregoing copy is a true and correct copy of the resolution adopted
by corporation at a meeting of its Board of
Directors held on the day of 1985.
Secretary
4
(Seal of the
Corporation)
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion
with any other vendor of materials, supplies or equipment of the type
described in the invitation for bids, and the contents of this bid have
not been communicated by the bidder, nor, to its best knowledge and
belief, by any of its employees or agents, to any person not an
employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
(Signed)
(Corporate Title)
(if any)
Bid on