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HomeMy WebLinkAboutOne-New Track Type Dozer 4, AGREEMENT made this 23rd day of September 1983 between H. 0. PENN MACHINERY CO. , INC. with its principal office and place of business at 660 Union Avenue, Holtsville, New York 11742 hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. -WITNESSETH, that the Seller has agreed to, sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following - one new track type dozer (D6D Track-type Caterpillar) , all in accordance with the bid documents, attached hereto, at the total price of $92, 195. 00. The Town Board accepts the offer of H. 0. Penn Machinery Co. , Inc. of its maximum cost of repairs program at no cost to the Town of Southold, subject , however, to the approval of the Superintendent of Highways of the exceptions of various repair items which are not included in such repairs program, and further accepts the offer of H. 0. Penn Machinery Co. , Inc. to repurchase said machine within four . (4) years or 5000 hours, at a purchase price of $40,000.00, at the option of the Town. The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this 20th day of October 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article SA of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the 20th day of September, 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by William R. Pell, III , Supervisor TOWN OF SOUTHOLD by 1 ea De&ney, Aar ' SecAetatc-y H. 0. PENN MACHINERY CO. , INC. -3- r STATE OF NEW YORK) COUNTY OF..FFolk ) ss: On the (o day of Cc-tvt3c- 1983, before me personally came JA/ICS 1����^' y to me known, who, being by me duly sworn, did depose and say that he resides at ?d- Fin4 +Lr 14,,,+i~w+--, /) -T. //7 y 3 ; that he is the As, f*- 44-c, of /J• U, PcJ-J the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. JOSEPH G.BILAK Nota'Public,State of Neal yo-& No.4729017kk Qualified In SuffolkCou- 4tary Public Commission Expires March 30,1904 STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the 23rd day of September 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of ithe Town Board of said corporation, and that he signed his name thereto by like order. Notary Public II 1� 'T T ^fIV NOTARY Pi ;= New York No. 52-03443b Sufifolk County Comm ssmrn Expires March 30 J�S -4- w BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of Ninety two xhowsand one hundred and ninety eight dotta�us Dollars ($ 92,198 * ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 35-60 days after contract signing. In default of the performance of any of these conditions on my part t9 be performed, the certified check in the amount of $ 5,000 (5% of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. *See attached. W 0 H.O. PENN MACHINERY CO.,INC. L. I. E. AT NICOLLS ROAD ( EXIT 62) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 September 15, 1983 96. Judith T. Tetvc.y, Town C.eetk Town o6 Southo.ed Town Hate, Main Road Southotd, NY 11971 Dean M.6. Tetvc.y: Thank you bat giving uz the oppottu.nity to bid on your ptopozae bot a tAack type dozeA. In addition to out standaxd 6 month wcu=nty, we ob6etc. an add.i- t i.onat "Ptu6 3" guarantee bon 2-112 mote yeatus. This guaAcawtee .us expea i ned .in the enc eozute. We at6o aak you to cona.idet out Totae cost ptopodae .g usted be.Eow: Pxice D6D $ 92, 198 Maximum cost o6 tepai us*, .inctuding undetcatvLiage not to exceed 36.9000 $128PI98 Guatcanteed teputchz e pk i.ce abtet 4 yeau of 5,000 houtcs -40,000 Net Totae Cost Bid $ 88, 198 *See attached bot centa.i,n. exceptions. Totae coat bidding .i3 expeai.ned .in the enctoded t tetatute. Shoutd you tequ iAe buAthet .inbotmation, pte"e beet btee to contact us. S.incetety, H U. PENN MACLUNERV C ,, INC. ,s.eph B-iea.k Sages Manag et JB:cis Is CATERPILLAR ARMONK,N.Y. - BRONX,N.Y. - HOLTSVILLE.N.Y. - POUGHKEEPSIE.N.Y. - TUXEDO.N.Y - NEWINGTON,CONN. w H.O. PENN MACHINERY CQ,INC. L. I. E. AT NICOLLS ROAD ( EXIT 62) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 September 21, 1983 96. Judith T. Tmy, Town Ctenfi Town of South.ot - 2 - I am zo,, y that we baited to include the exceptions with the bid. 16 you have any queati.ons, on need any additionat in6onmati,on, pteouse Seen Jnee to contact me. youAus t uzy, H. PENN MA INERY CO INC. .j�:: Paut L. Donahue Sates Reptezenrtati.ve PLD:cs The undersigned maintains service facilities at Hottzv.c,Q,E?e. NY By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. 0 Signature of bidder Jczeph G. Bitak A6a.usJtant SecAetanN -2- w CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT Joseph G. Bilak be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shzll be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by H.O. Penn Mackinay Co. , Inc, corporation at a meeting of the Board of Directors held on the 26 day of JanuoAy , 1983 Secretary (Seal of the SEE ATTACHED Corporation) i SPECIAL MEETING OF 0 BOARD OF DIRECTORS H. 0. PENN MACHINERY COMPANY, INC. Minutes of a special meeting of the Board of Directors of H. 0. Penn Machinery Company, Inc. held on Wednesday, January 26, 1983, at the offices of the Corporation in the Town of North Castle, County of Westchester, State of New York at ten o'clock in the forenoon. Present: Robert W. Cleveland Robert W. Cleveland, Jr. C. E. Thomas Cleveland Robert W. Cleveland, Chairman of the Board, presided. C. E. Thomas Cleveland, Secretary, presented a Waiver of Notice signed by all the Directors. C. E. Thomas Cleveland read the minutes of the previous meeting. Motion was made by Robert W. Cleveland to approve the minutes as read, seconded by C. E. Thomas Cleveland and unanimously carried. Robert W. Cleveland stated the purpose of the meeting was to elect and/or re-elect the following officers of the Corporation. On motion made, seconded and unanimously carried, it was RESVOLED to elect and/or re-elect all officers of the Corporation as follows: Robert W. Cleveland, Jr. President 24 Rock Ridge Avenue Greenwich, CT 06830 C. E. Thomas Cleveland Executive V.P. and 409 Central Drive Secretary Briarcliff Manor, NY 10510 John A. Siddell VP & Treasurer 19 Surf Road Westport, CT 06608 Robert A. Berger Vice President 6 North Valley Road Ridgefield, CT 06877 • Joseph P. Donnelly Vice President 156 Whitehall Boulevard Garden City, NY 11530 Mark B. Sales, Jr. Vice President 521 Brookside Road New Canaan, CT 06840 Henry R. Killian Vice President 7 llillview Drive Poughkeepsie, NY 12603 August Shtino Controller and 377 North Broadway Ass't. Secretary Yonkers, NY 10701 -2- In addition, the following employees are granted authority only in the l ordinary course of business with regard to products sold and serviced by the Company and in the maintenance and repairs of such products: Robert Schutte Assistant Secretary 260 Soundview Avenue White Plains, NY 10606 Thomas J. Cox " 14 Stevens Avenue Merrick, NY 11566 �. Joseph G. Bilak " 7 Lorijean Lane East Northport, NY 11731 James Delaney 32 Floral Avenue Huntington, NY 11743 Michael Mulroe 81 Barbara Road Dumont, NJ 07628 Janice A. Bain " 3002 Village Drive Brewster, NY 10509 Thomas Whalen RD #3 Manchester Heights Poughkeepsie, NY 12603 Charles R. Muller 5 Henso Drive Danbury, CT 06810 Timothy Flynn " 30 Stevens Place Rocky Hill, CT 06067 Thomas H. Morrison " 70 Bridle Path Newington, CT 06111 Robert J. Back " Blunt Circle RFD #2 Somers, CT 06091 Robert Mcllvaine " 90 Pleasant Street Marshfield, MA 02050 There being no further business to come before this meeting the same, on motion, was adjounred. ` l C. E. Thomas Cleveland, Secretary Dated: January 26, 1982 a LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on thelGth day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. w The Town Board of the Town of Southold reserves the right to reject any and all .bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each -bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to, furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. µ , 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer. ENGINE : Must be manufactured by tractor manufacturer. Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump. Engine is to have six cylinders with a bore 'of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance. Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump. Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil- capacity shall be minimum 11 .4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . _'RAN J.�,1t.1N : bys E Iii slzail i1 c1V`_' �l 1t ( C LCI 1LUi ()L'(la LU C UtILrUl eco t�ntiec fu ind ensure precise inchi J, ro STEERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. MAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. !EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to: 1) lift: raise , hold, lower, and float 2) tilt : left, hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . •r UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All- rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and - lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq. in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore. Minimum blad( width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 .0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat. Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framt and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without having to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel . Seat belt. Throttle is to be located eoperatorscompartment forsafety. near walk thru type p P tM , STANDARD EQUIPMENT & CAPACITIES :' —�— Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. S Town Hall 53095 Main Road P.O. Box 728 ° Southold, New York 11971 JUDITH T.TERRY , TELEPHONE TOWN CLERK � REGISTRAR OFVITAL STA TISTICS ." (516)765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 11 , 1983 Mr. Joseph Bilak, Sales Manager H. O. Penn Machinery Co. , Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Bilak: Now that you have entered into an agreement with the Town of Southold for the purchase of one new track type dozer, I am returning herewith your bid deposit check in the amount of $5,000. 00. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure i 'p^pyyt ?qr v 1 Town Hall, 53095 Main Road s _ P.O. Box 728 �� p° s Southold, New York 11971 JUDITH T.TERRY = '" TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR 01'VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD William J. Ahern, Jr. Vice President/General Manager Edward Ehrbar, Inc. 100 Secor Lane Pelham Manor, New York 10803 Dear Mr. Ahern: Now that the Town has entered into an agreement with H. 0. Penn for the purchase of one new track type dozer, I am returning herewith your bid bond. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure �i �1���® 5����5 IF111® �1(A1f�AI��f Y COMPANY71i l� N -..3� (A S!o�OrtiWY) t I _ay BID BOND f. 7 J �a BOND NUMBER ........................................................................................ i KNOW ALL MEN BY THESE PRESENTS: J _. ! EDWARD EHRBAR INC .................................................................................... THAT ............................................... LANE PELHAM, NY . ..................................................................................... .............................. .................................................................................................................... of 100 SE � as Principal , and UNITED STATES FIDELITY AND «; ...................................................................................................................... are held and firmly bound GUARANTY COMPANY, a Maryland corporation,as Surety, unto.....I.DJnjlll•.••C1F....S 0 UT H O as Obligee, in the full and just sum of.........5.�................................................................................................................................................ ..................... ....................................... Dollars, ....... .................. ..................................................................... e payment of which sum, well and truly to be made, we bind ourselves, lawful money of the United States, for thour heirs, executors, SII administrators, successors and assigns,jointly and severally, firmly by these presents. WHEREAS, the said Principal is herewith submitting its proposal sl LANDFILL EQUIPMENT - TRACK TYPE DOZER Ili.. =' THE CONDITION OF THIS OBLIGATION is such that if the aforesaid Principal shall be awarded the contract the said Principal will,within the E time required, enter into a formal contract and give a good and sufficient bond to secure the performance of the terms and conditions of «, rence in money between the contract, then this obligation to be void; otherwise the Principal and Surety will pay unto the Obligee the diffe :. for which the Obligee legally contracts the amount of the bid of the said Principal and the amount with another party to perform the work unt be in excess of the former, but in no event shall liability hereunder exceed the penal sum hereof. ifthe latter amo SEPTEMBER 14, 1983 • INC Signed, sealed and delivered.......................................................... ED D E R R, a (Date) ` .............(BEAU ? BY • ROBERT F.F AGAN, SECRETARY .................(S EAU. - e-.. ........... ................... . UNITED TES ELITY AND GUARANTY COMPANY I, .....�..�� -.. ....................... RAY OND F . BRANCACCIO Attorney-in-fact .° b- :' Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE i TOWN CLERK (516)765-1801 REGISTRAR OF VITAL STAT ISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 11 , 1983 Rowland E. Dory, Vice President George Malvese & Co. , Inc. 530 Old Country Road Hicksville, New York 11802 Dear Mr. Dory: Now that the Town has entered into an agreement with H. 0. Penn for the purchase of one new track type dozer, I am returning herewith your bid deposit check in the amount of $5,145.00. Very truly yours, Judith T. Terry Southold Town Clerk xZ 3 { 4J w k " t * r f Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TowN CLERK (516)765-1801 REGISTRAR OI;VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 11 , 1983 Mr. Dave Melamed, President Rodan Equipment Co. Inc. P. 0. Box 528 Flushing, New York 11352 Dear Mr. Melamed: Now that the Town has entered into an agreement with H. 0. Penn for the purchase of one new track type dozer, I am returning herewith your bid deposit check in the amount of $5,677. 05. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure H.O. PENN MWHINERY CO.,INC. L. I. E. AT NICOLLS ROAD ( EXIT 62 ) RECEIVE13 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 LT1103 October 7, 1983 TOWN OF SOUTHOLD Town Hatt 53095 Main Road P. O. Box 728 SouthoZd, New yotk 11971 Attn. : Judith T. T M y Southotd Town C.LeAk Dean Judith TeAAy: Ass pec your neque/st, enc2osed pZea,6e bind the two (2) CoAxec ted Copia ob our Contnae t which have been zigned. 14 I can be o4 any 4uxthe/t "zistance to you, pte"e do not he6-itate to contact me. Sincenety youX6, H. O. PENN MACHINERY CO., INC. s.j2j, c-A4- Jolseph Bila k A,s s-ustant SecAetany JB:a Encs. ARMONK,N.Y. - BRONX,N.Y. HOLTSVILLE,N.Y. POUGHKEEPSIE,N.Y. TUXEDO,N.Y NEWINGTON,CONN. ,Y Town Hall, 53095 Main Road P.O. Box 728 Soutliold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK REGISTRAR OI'VITAL S"I A I ISII(.S � (516)765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 27, 1983 Mr. Joseph Bilak, Sales Manager H.O. Penn Machinery Co. , Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Bilak: My apologies for not being able to assist you this morning and complete the signing of the contracts. I am enclosing both copies of the agreement for the one new track type dozer (D6D Track-Type Catepillar) . If you will please sign both copies and return as soon as possible, I will send you a fully executed copy of the agreement together with your bid deposit check in the amount of $5,000.00. Again, my apologies for the inconvenience, Very truly yours, Elizabeth A. Nevi le Deputy Town Clerk \, Town Hall, 53095 Main Road P.O. Box 728 7' w ;, Southold, New York 11971 JUDITH T.TERRYTELEPHONE Town CLERK �. (516)765-1801 REGISTRAR OF VITAL STA]ISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 Mr. Joseph Bilak, Sales Manager H. 0. Penn Machinery Co. , Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Bilak: The Southold Town Board at a regular meeting held on Sept- ember 20, 1983 accepted your bid in the amount of $92 ,198.00 for supplying the Town of Southold with one new track type dozer (D6D Track-type Caterpillar) , all in accordance with the bid documents, at the total price of $92,198.00. The Town Board also accepts the offer of H. 0. Penn Machinery Co. , Inc. of its maximum cost of repairs program at no cost to the Town of Southold, subject , however, to the approval of the Super- .,_...._ ,, intendent of Highways of the exceptions of various repair items which are not included in such repairs program, and further accepts the offer of H. 0. Penn Machinery Co. , Inc. to repurchase said machine within four (4) years or 5000 hours, at a purchase price of $40,000.00, at the option of the Town. Very truly yours, Judith T. Terry Southold Town Clerk ' Town Hall, 53095 Main Road aZF P.O. Box 728 r pr Southold New York 11971 JUDITH T.TERRY j TELEPHONE TOWN CLERK (516)765-1801 - REGISTRAR 01:VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 Rowland E. Dory, Vice President George Malvese & Co. , Inc. 530 Old Country Road Hicksville, New York 11802 Dear Mr. Dory: The Southold Town Board at a regular meeting held on September 20, 1983 accepted the bid of H. 0. Penn Machinery Co. , Inc. for supplying the Town of Southold with one new track type dozer, all in accordance with the bid documents, at the total price of $92,198.00. I will be returning your bid check upon signing of the agreement with H. 0. Penn. Very truly yours, A4- Judith T. Terry Southold Town Clerk Town Hall, 53095 Main Road . P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERIC - . (516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 William J. Ahern, Jr. Vice President/General Manager Edward Ehrbar, Inc. 100 Secor Lane Pelham Manor, New York 10803 Dear Mr. Ahern: The Southold Town Board at a regular meeting held on September 20, 1983 accepted the bid of H. O. Penn Machinery Co. , Inc. for supplying the Town of Southold with one new track type dozer, all in accordance with the bid documents, at the total price of $92,198.00. I will be returning your bid bond upon signing of the agreement with H. O. Penn. Very truly yours, Judith T. Terry Southold Town Clerk Town Hall 53095 Main Road » d P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR 01'VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 Mr. Dave Melamed, President Rodan Equipment Co. Inc. P. 0. Box 528 Flushing, New York 11352 Dear Mr. Melamed: The Southold Town Board at a regular meeting held on September 20, 1983 accepted the bid of H. 0. Penn Machinery Co. , Inc. for supplying the Town of Southold with one new track type dozer, all in accordance with the bid documents, at the total price of $92,198.00. I will be returning your bid check upon signing of the agreement with H. 0. Penn. Very truly yours, Judith T. Terry Southold Town Clerk BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: 1 . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of Ninety two thou.6and one hundred and ninety eight do twu Dollars ($ 92,198 * ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 35-60 days after contract signing. In default of the performance of any of these conditions on my part t9 be performed, the certified check in the amount of $ 5,000 (5$ of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. *See attached. s KIM • r H.O. PENN NWCHINERY CO.,INC. L. I. E. AT N ICOL LS ROAD ( EXIT 62 ) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 SeptembeA 15, 1983 As. Judith T. Tm y, Town CZeAk Town o6 Southotd Town HaUP Main Road Southotd, NY 11971 Dean Mss. Tufty: Thank you jot giving ups the oppoAtunity to bid on your puposa•E jotc a tAack type dozen.. In addition to out ztandand 6 month watvcanty, we oi4et an addi- tionat "Ptus 3" guatcantee 4otc 2-112 move yew . This guaAa.ntee Zs explained in the encto s u,%e. We atzo ask you to conz.ideA oun Totae cost pt opozat Lusted betow: Pt ice D6D $ 92, 198 Maximum cost o6 nepa.uu*, inctud.ing undehcaAA i.age not to exceed 36,000 $128p 798 Guatcanteed tceputceha6 e pt ice a6teA 4 yecurs otc 5,000 houu -40,000 Net Total Cost Bid $ 88, 198 *See attached 6ot cetctain exceptions. Total cost bidding is expta,ined in the enctozed )UteiLatuAe. Should you tequiAe huh theA inboAmation, pleats e beet hue to contact uz. Sincetc e2 y, H U. PENN MAC N�RV C ., INC. 1 :'t �° � � fix_ - s.eph Bi ak Sale3 Manageh JB:cz Is CATERPILLAR ARMONK,N.Y. BRONX,N.Y. HOLTSVILLE,N.Y. POUGHKEEPSIE,N.Y. - TUXEDO,N.Y NEWINGTON,CONN. H.O. PENN NWCHINERY CO.,INC. L. I. E. AT N ICOLLS ROAD ( EXIT 62 ) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 September 21, 1983 M6. Judith T. Tmy, Town C.tetk Town of SouthoZd Town Haft, Main Road SouthoZd, NY 11971 Dean MSS. TeAAy: We appreciated the oppoAtun ty to dvscwss the zubject buUdozefc puncha3e with you, Mn. Dean,youA Town Attorney and otheA Town Board members. The exceptions oA .items not to be changed to the maximum cost o� nepa u ane " 4ottows: ( 1 ) Cutting edges and hatcdwane. (2) End b.it6 and handwane. (3) Fan b et is (4) BatteAies (5) Fuet oie (6) AU. 2.ubt cants (7) Fi,tte m (8) Anti-sneeze (9) Any gZau ( 10) Lights (11) Any damage �,%om 4ite, 6toAA�s, vandatL m and acts o� God. (12) Corts ttesut ing 4tom opeAaton negtigence. (13) Thee o4 any component. (14) Cott atc Ging 4nom acc identz. The Town hays ce4tai.n obt gationz that .it must adhere to and those ane: (1) Oif- zampta mu6t be taken every 500 senvice meteA howtz (at no cost .to Town) . (2) Tna.wspoA.tati.on cost to and Anom HottzviUe, NY, ti�j need be, ane the nes ponzibiZ t y o� the Town. (3) AU inwsuAance. (4) Machine mu6t be opeAated by Town o� Southotd peuonnet only. (5) Maintenance o�j machine must be done " pen manu4actuAen'.6 recommendation. Is CATERPILLA,R ARMONK,N.Y. - BRONX, N.Y. - HOLTSVILLE,N.Y. - POUGHKEEPSIE,N.Y. - TUXEDO,N.Y - NEWINGTON,CONN. 2 - I am sotfty that we 4ateed to inceude the exceptions with the bid. 16 you have any qumtionz, oA need any addit%onae inboAmation, ptea6e 4eet 6Aee to contact me. Vou" tAue y, H. PENjNMA INERy CO , INC. Pace. L. Donahue Sa2e,s Rep&uentative PLD:cs The undersigned maintains service facilities at HoLt6v.iUe. NY By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, ' competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of.. the corporate bidder. Signature of bidder Joseph G. Bitak A66.u6tant SecAetcytq -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT Joseph G. Bilak be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shill be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by H.0. Penn Mach t.neAy Co. , Inc. corporation at a meeting of the Board of Directors held on the 26 day of JanuaAy 1983 Secretary (Seal of the SEF ATTACHED Corporation) I SPECIAL MEETING • OF BOARD OF DIRECTORS H 0 PENN MACHINERY COMPANY, INC. Minutes of a special meeting of the Board of Directors of H. 0. Penn Machinery Company, Inc. held on Wednesday, January 26, 1983, at the offices of the Corporation in the Town of North Castle, County of Westchester, State of New York at ten o'clock in the forenoon. Present: Robert W. Cleveland Robert W. Cleveland, Jr. C. E. Thomas Cleveland Robert W. Cleveland, Chairman of the Board, presided. C. E. Thomas Cleveland, Secretary, presented a Waiver of Notice signed by all the Directors. C. E. Thomas Cleveland read the minutes of the previous meeting. Motion was made by Robert W. Cleveland to approve the minutes as read, seconded by C. E. Thomas Cleveland and unanimously carried. Robert W. Cleveland stated the purpose of the meeting was to elect and/or re-elect the following officers of the Corporation. On motion made, seconded and unanimously carried, it was RESVOLED to elect and/or re-elect all officers of the Corporation as follows: Robert W. Cleveland, Jr. President 24 Rock Ridge AvenueGreenwich, CT 06830 C. E. Thomas Cleveland Executive V.P. and 409 Central Drive Secretary Briarcliff Manor, NY 10510 John A. Siddell VP & Treasurer 19 Surf Road Westport, CT 06608 Robert A. Berger Vice President 6 North Valley Road Ridgefield, CT 06877 • Joseph P. Donnelly Vice President 156 Whitehall Boulevard Garden City, NY 11530 Mark B. Sales, Jr. Vice President 521 Brookside Road New Canaan, CT 06840 Vice President 7 Ilillview Drive Henry R. Killian Poughkeepsie, NY 12603 August Shtino Controller and 377 North Broadway Ass't. Secretary Yonkers, NY 10701 r =2_ • In addition, the following employees are granted authority only in the i ordinary course of business with regard to products sold and serviced by the Company and in the maintenance and repairs of such products: Robert Schutte Assistant Secretary 260 Soundview Avenue White Plains, NY 10606 ti Thomas J. Cox " 14 Stevens Avenue Merrick, NY 11566 Joseph G. Bilak " 7 Lorijean Lane East Northport, NY 11731 James Delaney " 32 Floral Avenue Huntington, NY 11743 M81 Barbara Road Michael Mulroe „ Dumont, NJ 07628 Janice A. Bain 3002 Village Drive " Brewster, NY 10509 Thomas Whalen RD Ila Manchester Heights " Poughkeepsie, NY 12603 Charles R. Muller " 5 Henso Drive Danbury, CT 06810 Timothy Flynn " 30 Stevens Place Rocky Hill, CT 06067 Thomas H. Morrison " 70 Bridle Path Newington, CT 06111 Robert J. Back " Blunt Circle RFD #2 Somers, CT 06091 Robert Mcllvaine " 90 Pleasant Street Marshfield, MA 02050 There being no further business to come before this meeting the same, on motion, was adjounred. ti C. E. Thomas Cleveland, Secretary Dated: January 26, 1982 i , BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of Ninety two thousand one hundned and ninety eight do.P.f'_au Dollars ($ 92, 198 * ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 35-60 days after contract signing. In default of the performance of any of these conditions on my part t9 be performed, the certified check in the amount of $ 5,000 (5$ of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. *See attached. The undersigned maintains service facilities at Hottsv.cUe. NY By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of, the corporate bidder. CAigna ure lof bidder Joseph G. Bitak A.6,s Stant SecAetany -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT Joseph G. Bilak -be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shill be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by H.O. Penn Machi.neAy Co. , Inc. corporation at a meeting of the Board of Directors held on the 26 day of JanuoAy , 1983 Secretary (Sea[ of the SEE ATTACHED Corporation) QUI } yA • 7 a A 40 BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the _ landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of One Hundred Two Thousand Nine Hundred — Dollars ($ 102 , 900. 00 ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 60 days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ 5 , 145 . 00 (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. Note : 1% Discount 20 days . 1 The undersigned maintains service facilities at 530 OldCountry Road Hicksville, N.Y. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made -- to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of bidder Rowland E. Dory Vice President 3 -2- R CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by George Malvese Co. , Inc. corporation at a meeting of the Board of Directors held on the 5th day of April , kmax 1981 Secretary (Seal of the Corporation) J ll 1 "a- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on thel6th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways. of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall .pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- J, ! • R. TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction- NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type, TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8. 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmission. system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . [1.1�61iJN : bysLelil Shall i1dV" L1 il(_'CeiC17<tLUF j)eClal LO CU11E]:01 �c0nti,,0ueCTT fo and ensure precise inch . STEERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. 1INAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. :.AIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi . The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to : 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4 , 563 sq . in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder — double acting piston type with 6 . 3" minimum bore. Minimum blad4 width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise . Pedal shall be suspended to allow monolithic floor framf and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havin; to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel . Seat belt . Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety . STANDARD EQUIPMENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook , van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at J. hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of , 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- :2 STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN , that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on the 16th day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (50) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTET�IBER 1 , 1983, AND FORWARD TWO (2 ) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- . A BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of One Hundred Two Thousand Nine Hundred Dollars ($ 102 ,900. ) The undersigned hereby agrees to enter into a contract, within ten ( 10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 60 days after contract signing. In default of the performance of any of these conditions on my part t9 be performed, the certified check in the amount of 5 , 145 -00 (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. Note : 1% Discount 20 days The undersigned maintains service facilities at 530 Old Country Road Hicksville, N.Y. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of bidder Rowland E. Dory Vice President -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by George Malvese & Co. , Inc, corporation at a meeting of the Board of Directors held on the 5th day of April 1931 Secretary (Seal of the Corporation) ♦ - a TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways. of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. L T 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- . * TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requireinenLs for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan . A main oil supply pump and scavenging pump for suction_ NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type . TORQUE CONVER'T'ER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutcIn packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph . Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerLting or pausing in neutral . Transmissior system must incorporaLe a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . ,contlueci) fuel enure precise tncili.ng. � : rEtRING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two- lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band , foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. _-INAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. .V%IN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. DOWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi . The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve both manufactured by the tractor manufacturer. with position to : 1) lift : raise , hold , lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons , The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Tract: frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - fronL ind rear . Idlers shall he cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4 , 563 sq . in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible . There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore . Minimum blad4 width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time , greater efficiency and less operator fatigue . OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise . Pedal shall be susaended to allow monolithic floor fram, and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havim to remove ergine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on tI-e panel . Seat belt . Throttle is to be located near transmission lever . must have walk thru type operators compartment for safety . STANDARD EQUIPMENT & CAPACITIES : _ Unit is to have a hinged heavy duty radiator guard, front pull hook , van- dalism protection locks on all fill caps back up alarm, tool kit . Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at , hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by - 3- STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III , to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- L BID TO THE TOWN BOARD OF _TI-IE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" andt1form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I. Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of ONE HUNDRED, THIRTY-ONE THOUSAND, FIVE HUNDRED AND FIFTY-TWO Dollars ($131,552.00 ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within NINETY (90) days after contract signing. In default of the performance of any of these conditions. on my part tq be performed, :the certified check in the amount of $ 5% BID BOND (5$ of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at 615 MIDDLE COUNTRY ROAD, SELDEN, LONG ISLAND, NEW YORK By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly` disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the t statements contained in this certification, and under the penalties of perjury, _ r affirms the truth thereof, such penalties being applicable to the bidder as f well as the person signing in its behalf; (e) That attached hereto (if a_ corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. WILLIAM . AH RN, JR. Signature of bidder VICE PRESIDENT EDWARD EHRBAR, INC. n ` I ; I -2- # :a i T► . TELEPHONE (914) 738-5100 EDWARD EWRZi U4 -- INC. 100 SECOR LANE PELHAM MANOR, N. Y. 10803 September 15, 1983 Town of Southold Town Clerk's Office Main Road Southold, New York Bid For: Landfill Equipment (Track Type Dozer) Opening: September 16, 1983 11:OOAM Gentlemen: We are pleased to present our proposal to bid for Landfill Equipment (Track Type Dozer) , Komatsu Model D65E or Equal as follows: ONE (1) International-Hough Model TD-15C Crawler Dozer equipped to standard as shown on the enclosed brochure and in- cluding the following: Reversible Pitch Fan Perforated Side Doors & Hood Front Pull Hook 22" Track Shoes Back-Up Alarm End Bits (2) WEIGHT: 32, 150 lbs. PRICE: F.O.B. Southold, New York $131,552.00 No applicable federal, state or local taxes are included in the price quoted. Rather than take exception to the bid specification as written, we offer this machine which we feel you will find comparable. Descriptive literature is included for your information. Very truly yours, EDWARD EHRBAR, INC. William J. Ahern, Jr. Vice President/General Manager WJA:mg Enclosures T _ i , r 'T � • w CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT WILLIAM J. AHERN, JR. be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by EDWARD EHRBAR, INC. corporation at a meeting of the Board of Directors held on the 29th day of APRIL , 1983 7>Secretar ROBERT F. FLANAGAN (Seal of the Corporation) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways_ of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall ,pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- 0<1 TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requiceinents for a track type dozer. ENGINE : Must be manufactured by tractor manufacturer. Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction- NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance. Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmission system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . .'RAN'!_Ht1i l(1N : bysLem shall ilav% a Ueceier<<LUr pC�ual Lc; C0141Crc)i kcont?xnued�_ f* and ensure precise inch . STEERI'NG '& BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8. 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. 2'IAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel- hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to : 1) lift : raise , hold, lower, and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE. : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - fronL and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq, in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 ,800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore -1 tilt cylinder - double acting piston type with 6 . 3" minimum bore . Minimum bladf width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framf and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havinj to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel. Seat belt. Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety . l J STANDARD EQUIPMENT & C P CITIES : _ Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at J. hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract.. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- 1_e STATE OF NEW YORK) ss: COUNTY OFWESTCHESTtR On the 15th day of SEPTEMBER 1983, before me personally came WILLIAM J. AHERN, JR. to me known, who, being by me duly sworn, did depose and say that he resides at NEW ROCHELLE, NEW VICE PRESIDENT/ YORK that he is the GEN. MANAGERof EDWARD EHRBAR,IN�. the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary PubY4 lic ANTONETTE R.SEGEL Notary Public,State of New York No.30.3513985 STATE OF NEW YORK) Qualified in Nassau County Certificate filed in Westchester Cou y �- SS: Commission Expires March aJ COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- ? • • TELEPHONE r (974) 738-5100 EDWARD E14P]BAR -- INC. 100 SECOR LANE PELHAM MANOR, N, Y, 10803 September 15, 1983 Town of Southold Town Clark's Office Main Road Southold, Now York Bid For: Landfill Equipment (Track Type Dozer) Opening: September 15, 1983 11:O0.AM Gentlemen: We are pleased to present our proposal to bid for Landfill Equipment (Track Type Dozer), Komatsu Model D65E or Equal as follows: ONE (1) International-Hough Model TD-15C Crawler Dozer equipped to standard as shown on the enclosed brochure and in- cluding the following: Reversible Pitch Fan Perforated Side Doors & Hood Front Pull Hook 22" Track Shoes Back-tip Alarm End Bits (2) WRIGHT: 32,150 lbs. PRICE: F.O.B. Southold, Now York $131,552.00 No applicable federal, state or local taxes are included in the price quoted. Mather than take exception to the bid specification as written, we offer this machine which we feel you will find comparable. Descriptive literature is included for your information. Very truly yours, EDWARD EHRBAR, INC. William J. rn, Jr. Vice President/General Manager WJA:mg Enclosures LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town. Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is 'accepted, the successful bidder will enter into a contract for the work within ten ( 10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of th(: Town, then said check shall be returned to said bidder. A • The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of ONE HUNDRED, THIRTY-ONE THOUSAND, FIVE HUNDRED AND FIFTY-TWO Dollars ($ 131,552.00 ) The undersigned hereby agrees to enter into a contract, within ten ( 10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within NINETY (90) days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ 5% BID BOND (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at 615 MIDDLE COUNTRY ROAD, SELDEN, LONG ISLAND, NEW YORK By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without i collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly' disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. WILLIAM J $�, JR. Signatur 011 der VICE PRESIDENT EDWARD EHRBAR, INC. -2- i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT - WILLIAM J. AHERN, JR. be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shzll be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by EDWARD EHRBAR, INC. corporation at a meeting of the Board of Directors held on the 29th day of APRIL 1983 Secretary ROBERT F. FLANAGAN (Seal of the Corporation) TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to 'be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without rost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or sLpplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a del.ivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways. of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall ,pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECLFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm.. Engine is to have 564 ft. lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction_ NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type Oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall he 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmission system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock f,)r safety when in neutral . i. z 1 i a .�.• 1 ie OIIYI. I t.l ft S EERINGr & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band , foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon 'of engine oil minimum in each side for maximum cooling and lubrication . Bevel gear must be constant mesh spur gear type . ,LAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually . EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability . POWER TAKE-OFF Must be incorporated on the machine as standard . Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi . The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothimanufactured by the tractor manufacturer . with position-to : 1) lift : raise , hold, lower , and float 2) tilt : left , hold , right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : 'rrack frame will be box section reinforced con. str-urt ion. Bolted on track guiding guards with weld-cin re- placeable weer strips - front and rear . Idlers sha ' be cast steel design , one piece . Drive sprockets sk,az_' be segmented so replacement can be done without it, moving the track and will be of the hunting; tct�,t ', desi;n. Trac}' ,,.? ' u- ters and recoil spri.ngs . ,1 y � • � UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of- track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4 , 563 sq . in. minimum. There shall be 39 shoes each side with 2 , 4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3 minimum bore. Minimum blade width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time , greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framf and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havin, to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel. Seat belt. Throttle is to be located near transmission lever . must have walk thru type operators compartment for safety . STANDARD EQUIPMENT & CAPACITIES : _ Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of , 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. 4 : A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the_ total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or included in the above purchase price. State taxes It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) SS: COUNTY OFWESTCHESThR ' On the 15th day of SEPTEMBER 1983, before me personally came WILLIAM J. AHERN, JR. to me known, who, being by me duly sworn, did depose and say that he resides at NEW ROCHELLE, NEW VICE PRESIDENT/ YORK that he is theGEN. MANAGERof EDWARD EHRBAR,INC4 the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public ANTONETTE P.SEGEL Notary Public,State of New York STATE OF NEW YORK No.30.35139e5 Qualified in Nassau County ss: Certificate filed in Westchester County COUNTY OF SUFFOLK) Commission Expires March 30,19��— On the day of 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of "the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of One �nwnc red_-t V\%r-keein r Lr One. Dollars ($ 113 %o ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 711 30 days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ �=C6 7 Q-1' (5% of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. A ' t i The undersigned maintains service facilities at �{-p� Colley Pntni blvd . Flus By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or 14 proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, R affirms the truth thereof, such penalties being applicable to the bidder as i well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf) of, the corporate bidder. / Signature of 4dder lave D)e-Ja mec(— P[5S Raa«,h E4LL Co . lhc- -2- + J • 0 RODA`N EQUIPMENT CO., INC. 34-09 College Point Blvd., Flushing, New York 11354 212-539-1005 CONSTRUCTION AND INDUSTRIAL EQUIPMENT Telex ITT: 426386 RODAN WU 146365 RODAN September 15, 1983 Town of Southold Town Clerk' s Office Main Rd. Southold, N.Y. Ref: " Bid for Landfill Equipment ( Track Type Dozer) " Gentlemen: Since the Town of Southold' s Specifications for the above mentioned equipment is inbetween two of the Fiatallis Models we have to offer, we are pleased to Bid the following New Equipment, with some minor deviations; One (1) New Fiatallis Model FD-20 Track Type Dozer, and as an alternate One (1) New Fiatallis Model 14-C Track Type Dozer with 7 Roller Undercarriage. Either one of these machines will carry a full one (1) Year Warranty covering defects in material, workmanship or design. Enclosed is our Certified Check as required. If we can be of any assistance to The Town of Southold, please do not hesitate to contact us at any time. Very tptam urs, RODANNT CO. , INC. Dav Pr DM:pap encs. cert. ck. # 8990 t CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shzlll be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by Roca"n C!J L,k p v-'mA- Cn ' h corporation at a meeting of the Board of Directors held on the J6day of Eevfern er, 1983 Secretary (Seal of the Corporation) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on thelGth day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer. Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning, 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmission. system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . CbV{)N : b}r LLeiii 13iidLi iI;JV'_' a (1k2CC1_iC " 1L0 r pocia� LO uu iL:roi � Ont7luec� f* and ensure precise inchi�. STEERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band , foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. SINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type . ,'FAIN FRAME : Musa be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position to : 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear . Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq. in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore . Minimum bladf width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor fram, and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havin,, to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel . Seat belt. Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety . STANDARD EQUIPr1ENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title 'br interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract, comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written, by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- .1 w ' s LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New. York until 11 : 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his .bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves _the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully, examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the = landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to'govern the obligations herein proposed to be assumed at the following sum, to wit: I. Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price oLv n&A CL4 -V6 n� 6,vAreaL aig pnc_ _-____-- Dollars ($ I\3, o�/jao ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within _gip days after contract signing. In default of the performance of any of these conditions. on my part tq be performed, the certified check in the amount of $ (p 7-7, 05 (5$ of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned, The undersigned maintains service facilities at 0 -- By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid, or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a_ corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder, Signature of bidder Im o"tok MEa cmc. pf-GS _Roma-n 'Ea Lip. CO. LnC— -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER ry RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy . of the resolution adopted by Eodar\ Yy\e wy YlC corporation at a meeting of the Board of Directors held on the day of 1983 ivy.. Secretary (Seal of the Corporation) 16 TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) I. It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are (eft to the discretion of the bidder. S. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways' of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall .pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- .I �., TOWN OF SOUTHOLD SPECLFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intt2nL and purpose of these specifications to describe the minimum requireinenLs for a track type dozer . ENGINE : Must_ be manufactured by tractor manufacturer. Shall be 4 cycle design , with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 .4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type . TORQUE CONVERTER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8. 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmission system must incorporate a safety valve that will prevent machine from being; started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must: have a gear shift lever lock for safety when in neutral . �cont?nue fuel and enure prise- tnciting. - - - yrEERING & BRAKES : hall be fully encased inial , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type . :LAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be, removed individually. EQUALIZER BAR: Oscillating type and supports the -chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow .type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to : 1) lift : raise , hold, lower, and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE: Track frame will be box section reinforced construct- ion. Bolted on track gui.ding guards with weld-on re- placeable weer strips - from: and rear . Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq . in. minimum. There shall be 39 shoes each side with 2 , 4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu,. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 ,800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" _ minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore. Minimum blad( width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 .0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help. decrease noise . Pedal shall be suspended to allow monolithic floor framf and eliminate slots in floor. Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without having Lo remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must be mounted on the panel . Seat belt . Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety . STANDARD EQUIPr1ENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter, transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, conYey or otherwise dispose of this contract or its right, " title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- '•Lr STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I. Furnish and deliver one new track type dozer, all in accordance with the bid documents tat the total price of j }�� y � nth �Wn�«CL ntneTV tjp1�1e, Dollars ($ The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within S l (AO days after contract signing. In default of the performance of any of these conditions on my part tq be performed, rthe certified check in the amount of $ �p 7 pa ��� (5% of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at Ptnln� Flu.ski in By submission of this bid or proposal, Lite bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. Si Vre of bid er � YN c- -2- r fr . • CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by QAa_'-A CQ 6kk p me-^)- Cp . ' nC corporation at a meeting of the Board of Directors held on the _] day of Sedfern er 1983 Secretary (Seal of the Corporation) wA TF LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on thelGth day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are .left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that .have failed under normal use, and said failure found to be attributable -to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach , the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, withit.n ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall ,pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must: be manufactured by tractor manufacturer . Shall be 4 cycle design , with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft . lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. gle stage TORQUE CONVERTER: Shall cooledbe a systemur element connected byraeheavyedutynuniversawater l to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oscheck/ fill housinlMastshall have aegeardirectly shiftconnected locko transmissionhousing. for safety when in neutral . t�ont�nuect) tUni ana ensure preerae L►1e1►.L►1g ST,EERIi-G & BRAKES : Shel be fully encased in ofhall be inter- connected and be hydraulical�ctuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet, contract- ing band, foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type . ,LAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be ,removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow .type . Must have a gear type pump and a spool type control valve bothimanufactured by the tractor manufacturer. with position-to - 1) osition to :1) lift : raise , hold, lower, and float 2) tilt : left, hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . r UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq. in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tCLISile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind• ers and cylinder supports shall be 5 ,800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder . - double acting piston type with 6 . 3" minimum bore . Minimum bladt width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framt and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havinj to remove engine side covers . Clustered meters and gauges must- be illuminated. Hourmeter must bt mounted on the panel . Seat belt. Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety . STANDARD EQUIPMENT. & CACTI — Unit is to have a hinged heavy duty radiator guard, front pull hook , van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY; Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title -or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract•. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- J ~y j IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- ti LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are .sought and requested r for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms `prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails rto enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. r The Town Board of the Town of Southold reserves the right to reject 1 any and all bids and to wiave any and all informality -in. any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK s PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board i Y µ k -2 BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD w The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions ,g to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the s s Information and Instruction to Bidders, the Specifications, Form of Contract 'and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed .to be assumed at the following sum, to wit: I. Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of C', J ,►� Qn p �,� _ f\ �►Ne kA/fJ1_CJ— f>VVe -k4 �►V� Dollars ($ - 9 q. . Q ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within Loo days after contract signing. a In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ ,:Z- L7 L oc) (S$ of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. y M The undersigned maintains service facilities at 34-Ock a v By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully Informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing In its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. Signature of idder 9 -2- rT f • f _ y3: 3 r a CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION _ IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such.bid or proposal the certificate . as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under' the penalties of perjury. The foregoing copy is a true and correct copy of ahe resolution adopted by u.k p ,P e_4. � on . ) ne- _ corporation at a meeting of the Board of Directors held on the day of .Sppfembtr, 1983 Secretary (Seal of the Corporation) Y g r T _ . TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS f'. FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1. It Is the Intention of these specifications to request bids for then purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which Is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or Its equal. 4. Items that are not detailed specifically are ,left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be y furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be = specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, f Including transportation, parts to replace parts that .have failed under - normal use, and said failure found to be attributable "to defective material `= or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies Incorporated into the complete equipment. , M-6 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New. York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto, and attach + =r the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope ;F plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, Neter York. 14. Each -bid must be accompanied by a certified check made payable �KA to the order of the Town of Southold in an amount equal to 5% of the t total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. if the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 1:., . . . . . . . �IN ƒ . is. Within ton (10) days of the deivery of the equipment and the acceptance thereof by the Town and the full compliance by the sucessf| bidder of all of the requirments, the Town shall \pay the successf| \{ bidder the tt| price as set forth in h s bid, j 16 The Town Board of the Town of Southold reserves te right to \ reject any and al bids and t waive any and a| informality in any bids \ � should it be deemed In the best interest of the Town of Southold. . . � Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD �± JUDITH T. TERRY TOWN CLERK . f . � . . . � . / . ) .! . \ \ / -3 ® . � . � § � . / : } . . . . . . ..~\� TOWN OF SOUTHOLD 3 r SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the r" minimum requireinenLs for a track type dozer, ENGINE: Must be manufactured by tractor manufacturer. Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT ` Cummins pump ., Engine is to have six cylinders with a " = bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement. Minimum horse power shall be 165 at 1850 rpm, Engine is to have 564 ft. lbs. torque at 1, 100 rpm. Lubrication system will be by ggear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : - Lubrication of the engine, transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance. Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump. Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life. Engine oil- capacity shall be minimum 11.4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini**--' mize clogging and facilitate cleaning. 24 volt direct stat. electrical system, which will have protection in acct- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures. Oil and fuel filter= must be spin-on-type. TORQUE CONVER'rER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION: Shall be manufactured by the tractor manufacturer and Mz shall utilize the complete Torqflow design.. Shall have multi-disc clutch packs and planetary gear clusters must .1 incorporate 3 reverse clutch discs . Shall be hydraulicall; actuated with forced lubrication. Shall be three forward '. and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8. 5 mph. Shall': utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral. Transmission system must incorporate a safety valve that will prevent machine from being; started unless transmission is in neu-r tral . Oil check/fill lube shall be directly connected W transmission housing. Must have a gear shift lever lock for safety when in neutral . , STEERING & BRAKES: all be fully encased in o , shall be inter- actuated. Unit and be hydraulics }► actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake } shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self s adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. ; L FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total = system shall have 8. 2 gallon of engine oil minimum - in each side for maximum cooling and lubrication. Bevel gear must be constant. mesh spur gear type. ►MAIN FRAME : Musa be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for allppower train components . These com- ponents must be able to be ,removed individually. g type oscillatin t e and supports the chassis in roll- EQUALIZER BAR: pp ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on themachineas standard. Shall be mounted on the rear flywheel . ing with a speed rotation of 2170 rpm and a clock- y4}_ wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. _ The control must be spool type and enclosed within hydraulic tank. Filter must be full flow .type . Must have a gear type pump and a spool type control valve bothImanu£actured by the tractor manufacturer. with position-to: : A 1) lift : raise , hold, lower, and float 2) tilt : left, hold, right Minimum capacity must be 26 gallons s66 Tallonslmum r discharge flow (capacity) shall g minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside have nulockush frame arm. Hydraulic control lever prevent accidental movement of system. UNDERCARRIAGE: Track frame will be box section reinforced construct- ton. Bolted on track guiding guards with weld-on re- placeable wear strips - fronL and rear. Idlers shall be cast steel design, one piece . Drive sprockets shall s be segmented so replacement can be done without re- moving the track and will be of the hunting tooth desi;n. Track adjusters and recoil springs . , UNDERCARRIAGE : � Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 k double flange and 2 single flange each side. All. rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts. Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103. 7 Track width shall be 22" and ground contact area 4, 563 ,.- sq, in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15. 7". Track ft frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION: Push blade shall have 5 .9 cu.yd, minimum capacity . 1 The minimum weight of the system including cylind• '. ers and cylinder supports shall be 5,800 pounds. _ 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el ,joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder . double acting piston type with 6. 3" minimum bore. Minimum bladcl width shall be 134. 4" height 45 . 3" . Blade must be 4AE able to raise 44. 5" above the ground and must be able to drop 23 .0" below ground. The blade must be able to tilt 33.9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a- single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES: The unit shall have an oil suspension type seat. Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully W sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framt and eliminate slots in floor. Shall have a panel mounted dust indicator for constant monitoring. _ Air cleaner must be easily serviced without having to remove engine side covers. Clustered meters and gauges must be illuminated. Hourmeter must be , mounted on the panel. Seat belt. Throttle is to be lgcated near transmission lever. must have walk thru type operators compartment for safety. b f l �t.: n STANDARD EQUIPMENT & GAPACITH S: Unit is to have a hinged heavy duty - radiator guard, front pull hook, van- dalism protection locks on all fill caps 'n back up alarm, tool kit. Crankcase .guardI must be hinged for easy access. The draw:, bar is to be pin fixed. Torque converterv, transmission, bevel gear and steering . system shall have. a combined minimum cap- acity of 32 gallons. t a CANOPY: Machine shall have a OSHA approved ROPS canopy. ;av a t ;i 4e •1'1f 4 ;i AGREEMENT made this day of 1983, 4. '= between k with its principal office and place of business at 'f'r hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold-, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to ,sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following M1 k The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. '- r This contract has been awarded to the aforesaid Seller who was theX` lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article SA of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of 1983. ' Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of ` Southold shall pay the total price for each item of the equipment as set forth In the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of .paragraph 10 #p of the Instructions to Bidders, and the Seller further agrees that it will .supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete Instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title 'or interest therein or its power to execute the same to any person or corporation without the previous consent, In writing of the Purchaser. Risk of loss or damage of said equipment by any .cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes Included In the above purchase price. _ It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars '($2S.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and i supersedes any and all other -agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, In duplicate, the day and, year first above written. } b TOWN OF SOUTHOLD x by P f _ R= f _ i ,A • 1 q 4 1 1 f -3- STATE OF NEW YORK) _ COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at that he Is the of 4.11 fr the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument F Is such corporate.seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. a —Notary Public STATE OF NEW YORK). ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and 6 say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was soY k affixed by order of the Town Board of said corporation, and that he signed his y name thereto by like order. Notary Public -4- r. NEW TRACK TYPE DOZER RECEIVED BY ADDRESS 7o2 ® f . o ti.y ti,q 7 Legal Notices LEGAL NOTICE ten (10) days from the date of NOTICE TO BIDDERS acceptance of the bid. NOTICE IS HEREBY All deposits except that of GIVEN, that sealed bids are the successful bidder will be sought and requested for the returned. STATE OF NEW YORK 1 E urchase of landfill equipment Upon the acceptance of his y the Town of Southold, bid, if the successful bidder 1 SS: consisting of a new track type fails to enter into a contract- COUNTY OF SUFFOLK 1 dozer. pursuant to the requirements The sealed bids will be of the Town, then the check received by the Town Clerk of deposited with the bid and the Joan W, Gustayson of Greenport, in the Town of Southold at the moneys standing to the credit Town Clerk's Office, Main of the same,shall be forfeited said County, being duly sworn,says thatXiWshe is Road, Southold, New York to the Town of Southold as Principal Clerk of THE SUFFOLK TIMES,a Weekly until 11:00 A.M. on the 16th liquidated damages. If the day of September, 1983, at successful bidder enters into a Newspaper, published at Greenport, in the Town which time and place they will contract pursuant to the of Southold, Count of Suffolk and State of New be publicly opened and read requirements of the Town, y aloud. Specifications, bid then said check shall be York, and that the Notice of which the annexed is forms and form of contract returned to said bidder. can be examined and obtained The Town Board of the Town a printed copy, has been regularly published in from the Town Clerk of the of Southold reserves the right said Newspaper once each week for one Town of Southold,Main Road, to reject any and all bids and Southold,New York. to waive any and all weeks successively, commencing on the 1St Bids must be upon and in informality in any bid should day of September 198 accordance with the bid forms it be deemed in the best prepared by the Town which interest of the Town of bids shall be made and will be Southold. and signed received upon the following All bids must be si g HELEN K. DE v0E �/ conditions: enclosed in sealed envelopes plainly marked "Bid for RY RUf�IIC. State of New York Each bid must be p y 1. 4707178, Suffolk C;unty Principal Clerk accompanied by the deposit of Landfill Equipment (Track a certified check made Type Dozer)" and addressed rm Expires March 30, 1%6 payable to the order of the to Judith T. Terry, Town Sworn to before me this 1St Town of Southold in an amount Clerk, Southold Town Hall, of not less than five (5%) Main Road, Southold, New dayof September 19 3 percentum of the total bid York. price' conditioned that if the Dated:August 26,1983 9� bid is accepted,the successful JUDITH T.TERRY bidder will enter into a TOWN CLERK contract for the work within 1TS1-4331 Legal Notices LEGAL NOTICE ten (10) days from the date of NOTICE TO BIDDERS acceptance of the bid. NOTICE IS HEREBY All deposits except that of GIVEN, that sealed bids are the successful bidder will be STATE OF NEW YORK 1 sought and requested for the returned. 1 SS. purchase of landfill equipment Upon the acceptance of his y the Town of Southold, bid, if the successful bidder COUNTY OF SUFFOLK 1 consisting of a new track type fails to enter into a contract dozer. pursuant to the requirements The sealed bids will be of the Town, then the check Joan W. Gustayson of Greenport, in received by the Town Clerk of deposited with the bid and the the Town of Southold at the moneys standing to the credit said County, being duly sworn, says that I'she is Town Clerk's Office, Main of the same,shall be forfeited Principal Clerk of THE SUFFOLK TIMES, a Weekly Road, Southold, New York to the Town of Southold as until 11:00 A.M. on the 16th liquidated damages. If the Newspaper, published at Greenport, in the Town day of September, 1983, at contcsuccessful bidder enters into a of Southold, County of Suffolk and State of New which time and place they will pursuant to the be publicly opened and read requirements of the Town, York, and that the Notice of which the annexed is aloud. Specifications, bid then said check shall be forms and form of contract returned to said bidder. a Printed copy, has been regularly published in can be examined and obtained The Town Board of the Town said Newspaper once each week forone from the Town Clerk of the of Southold reserves the right Town of Southold,Main Road, to reject any and all bids and weeks successively, commencing on the 1 st Southold,New York. to waive any and all day of September 19 83 Bids must be upon and in informality in any bid should accordance with the bid forms it be deemed in the best prepared by the Town which interest of the Town of bids shall be made and will be Southold. received upon the following All bids must be signed and HELEN K DE VIE lam/ conditions: enclosed in sealed envelopes 40TARY PWWC. State of New York Each bid must be plainly marked "Bid for Na 470787$,3uttelk Count Principal Clerk accompanied by the deposit of Landfill Equipment (Track Term Expnes March 30, 195 a certified check made Tyle Dozer)" and addressedg t payable to the order of the to Judith T. Terry, Town Sworn to before me this Town of Southold in an amount Clerk, Southold Town Hall, day of September 19-83 Of not less than five (5%) Main Road, Southold, New percentum of the total bid York. /�,, , n price, conditioned that if the Dated:August 26,1983 �,(,/ (� bid is accepted,the successful JUDITH T.TERRY bidder will enter into a TOWN CLERK contract for the work within 1TS1-4331 NOTICE TO BIDDERS NOTICE IS HEREBY GIV- COUNTY OF SUFFOLKSTATE OF NEW YORK ss:EN, that sealed bias are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a used 4'/: yard Patricia Wood, being duly sworn, says that she is the front-end loader and a used Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, V/2 yard front end loader. The sealed bids will be a public newspaper printed at Southold, in. Suffolk County; received by the Town Clerk of the Town of Southold at the and that the notice of which the annexed is a printed copy, Town Clerk's Office, Main has been published in said Long Island Traveler-Watch- Road, Southold, New York, until 11:00 A.M.,on the 16th man once each week for ........................................weeks day of September, 1983, at rf which time and place they will successively, commencing on the .................................... be publicly opened and read aloud. Specifications, bid day .........., 19.. forms and form of contract can ✓✓ :;;; :e.. be examined and obtained -- - from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be Sworn to before me this ................................ ...........�................. day of received upon the following 3 conditions: ....... 19........ Each bid must be accom- panied by the deposit-,of a certified check trade payable to the order of the Town of Southold in an amount of not P less than five (5%)percentum Nota ublie of the total bid price, less trade-in allowance, condition- ed that if the bid is accepted, to 9 °°lcg"ea` cm the successful bidder will +�" .Airf P6.uklc, ®of ju#ll enter into a contract for the work within ten(10)days from Residing in$W%a the date of the acceptance ofkta'tp Exp° h I the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the monies standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the re- quirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalitv in anv bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment(front-end load- ers)"and addressed to Judith T. Terry, Town Clerk, South- old Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T.TERRY TOWN CLERK 1T-9/1/83(6) NOTICE TO BIDDERS NOTICE IS HEREBY GIV- COUNTY OF SUFFOLK ss: EN, that sealed bids are STATE OF NEW YORK sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a used 4'/2 yard Patricia Wood, being duly sworn, says that she is the front-end loader and a used P/: yard front end loader. Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, The sealed bids will be a public newspaper printed at Southold, in, Suffolk County; received by the Town Clerk of the Town of Southold at the and that the notice of which the annexed is a printed copy, Town Clerk's Office, Main has been published in said Long Island Traveler-Watch- Road, Southold, New York, until 11:00 A.M. on the 16th man once each week for .......................!f..............weeks day of September, 1983, at , -4/— which time and place they will successively, commencing on the be publicly opened and read aloud. Specifications, bid day :suri: :' r..........., 19........ forms and form of contract can be examined and obtained �„�y.�..0.............. from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be,upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be Sworn to before me this ..............�................ day of received upon the following conditions: �! ?! ��: 19 . Each bid must be accom- panied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum . of the total bid price, less �f4 Public trade-in allowance, condition- ed that if the bid is accepted, the successful bidder will enter into a contract for the ; work within ten(10)days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the monies standing to the credit. of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the re- quirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalitv in anv bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment(front-end load- ers)" and addressed to Judith T. Terry, Town Clerk, South- old Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T.TERRY TOWN CLERK 1T-9/1/83(6) STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 26th day of August 1983 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit : - Town Clerk Bulletin Board, Town Clerk Office, Main Road, Southold, New York 11971 Notice to Bidders - One (1) new track type .dozer for the landfill site. Bid opening - 11:00 A.A . , September 16, 1983. u i T. rTerry Southold Town Clerk Sworn to be before me this 26th day of August 1983 Notary Public ELIZABETH ANN NEVILLE NOTARY PUBLIC, State of New York No. 52.8125850, Suffolk County Term Expires March 30, 19.. i c LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on thel6th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board 1 -2- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold to an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check j_ deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: --� The Suffolk Times " The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- w LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on thel6th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (50) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all .bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of Dollars ($ ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ (5$ of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of bidder -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors held on the day of 1983 Secretary (Seal of the Corporation) M � 0 TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) I . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer. ENGINE : Must be manufactured by tractor manufacturer. Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6 ' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance. Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 .4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type . TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8. 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior. system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . I'RAN`:C1�5SlUN : System shall Clave a (seceterator penal co concroi cont�nuec) fue nd ensure precise inchin� STEERING & BRAKES : Shall be fully encased in oil , shall be i -iter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type . ` MAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. 'EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to : 1) lift : raise , hold, lower, and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq . in, minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore. Minimum blad( width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycie time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framf and eliminate slots in floor. Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havin) to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b( mounted on the panel . Seat belt. Throttle is to be located near transmission lever. njust have walk thru type operators compartment for safety . STANDARD EQUIPMENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. i AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. 0 A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983, Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- i STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) COUNTY OF SUFFOLK) ss: On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4-