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BUDGET ESTIMATE WORKSHEETS Page No Town Board 1 Transportation Commission 2 FI Harbor Comm 3 Anti-Bias Task Force 4-5 Economic Development 6 Justice 7 Supervisor 8 Accounting and Finance 9-13 Tax Receiver 14 Assessors 15-16 Town Clerk (and various) 17-18 Town Attorney 19 Engineer 20 FI Sewer District 21 Public Works 22-39 Information Technologies 40-42 Land Management Coordination 43-44 Police 45-49 Fire Fighting 50 Conservation Advisory Council 51 Emergency Preparedness 52 North Fork Promotion Council 53-59 Human Resource Center 60-70 Recreation Department 71-72 Historian 73 Historic Preservation 74 Board of Trustees 75-77 Community Development 78-79 Land Preservation 80-82 Community Preservation Fund 83-84 Building Department 85-86 Architectural Review Board 87-88 Zoning Board of Appeals 89-92 Planning Department 93 Highway 94-104 Solid Waste 105-108 REVENUES Accounting 109-110 Information Tech, 111 Town Clerk 112-113 Historian 114 Police 115 Dept of Public Works 116 Programs for the Aging 117-119 Recreation 120 Justice Court 121 Trustees 122 Tree Committee 123 Building Dept 124 Zoning Board of Appeals 125-127 Planning 128 Community Development 129 Highway 130 Land Preservation 131 Solid Waste Management 132-133 FI Sewer District 134 Capital Budtet Requests: Accounting 1-7 Human Resource Center 8-10 Data Processing 11-19 Public Works 20-38 S WD 39-41 Town Clerk 42-45 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 1 TOWN BOARD 2 A .1010.1.100.100 REGULAR EARNINGS 120,267.68 128,993.30 66,436.24 132,900.00 - 3 A .1010.1.100.200 OVERTIME EARNINGS(ETHIC - - - - _ 4 A .1010.1.200.100 REGULAR EARNINGS(FI HRB 1,143.74 1,198.86 - 1,000.00 - 5 A .1010.4.100.100 OFFICE SUPPLIES/STATION 2,523.12 2,332.41 956.73 2,500.00 _ - 6 A .1010.4.100.125 CODE UPDATES & LAW BOOK 9,952.86 8,828.05 1,332.06 7,500.00 - 7 A .1010.4.200.100 CELLULAR PHONE SERVICE (0.66) - - - - 8 A .1010.4.400.300 COMMUNICATIONS/PUBLIC I - - - 20,000.00 - 9 A .1010.4.500.200 LABOR RELATIONS 89,861.72 61,297.31 32,648.69 95,000.00 - 10 A .1010.4.500.300 ENVIRONMENTAL CONSULTAN - - - 34,000.00 - 11 A .1010.4.500.400 MEDICAL CONSULTANT - - - 11000.00 - 12 A .1010.4.500.500 PLANNING CONSULTANT 6,750.00 - - - - 13 A .1010.4.500.700 TITLE FEES 275.00 - 100.00 400.00 - 14 A .1010.4.500.800 APPRAISALS - - - - _ 15 A .1010.4.500.900 SURVEYS 900.00 - 8,900.00 8,900.00 16 A .1010.4.600.100 LEGAL NOTICES 8,644.77 6,469.75 5,055.02 12,500.00 - 17 A .1010.4.600.200 MEETINGS &SEMINARS 3,624.12 3,950.00 4,886.04 5,000.00 - 18 A .1010.4.600.300 TRAVEL EXPENSES - 26.43 120.61 600.00 - 19 A .1010.4.600.790 DEER MANAGEMENT - 202.18 27,151.80 75,000.00 - 20 A .1010.4.600.800 ADVERTISING 4,509.00 4,902.00 2,362.00 5,000.00 21 Totals 248,451.35 218,200.29 149,949.19 401,300.00 - Appropriation Control 1 of 114 SOtTTI-IOLD TR11NSPOWYATION COMMISSION Town Hall 53095 Main Road RECEIVED Southold,NY 11971-0959 Phone(631)765-1938 Fax(631)765-3136 L 2 4 2014 July 7, 2014 )outhuld Town Clea TO: Mr. Scott A. Russell, Supervisor r FROM: Neboysha R. Brashich, Chairman SUBJECT. Proposed FY 2015 Regular Budget The Commission still anticipates receiving $124,000 in revenues during the 2014 fiscal year. No further funding is anticipated in FY 2015. Our regular budget requirements are as follows- PROPOSED 2014 REGULAR BUDGET * Travel (Local Travel or 1,000 mi. x $0.55) $550 * Supplies $175 * Telephone $175 * Incidentals $100 $1,000 Please let me know if you need any further information regarding the proposed budget. ISO r S s l RECEIVED xAll � JUL 3 1 2014 Southold Town Clerk Fishers Island Harbor Committee PO Box 34, Fishers Island, N.Y.06390 Income and expenses for 2015 July 28, 2014 Elizabeth Neville Town Clerk Town of Southold From: Elbert Burr Chair, Fishers Island Harbor Committee RE: Harbor Committee Administration Budget for 2015 1. Mooring Ball stickers 2015 $240 2. Committee Administration; Postage, copies, fax, envelopes, paper $800 3. Printing $200 4. Committee Secretary(90 hours @ $12.00 per hour $1,080 5. Special Projects; Continue to re-layout mooring grid with the Helix mooring system $500 Total request for 2015 $2,820 Anticipated mooring income for 2015 $7,500 ELIZABETH A. NEVILLE,MMC �� Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 W Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ; UL 2 9 2014 D E July 2, 2014 JUL 2 9 2014 Southold Town Clerk Jean LePre & Eleanor Lingo SUPERVISOR'S OFFICE Anti-Bias Task Force TOWN OF SOUTHOLD In accordance with Section 104(1) of the Town Law, you are required to furnish this office with a detailed estimate, in writing, of the amount of revenues to be received and expenditures to be made during fiscal year 2015. Please use the attached worksheets for this purpose. Please submit your finalized 2015 budget estimate to me as soon as possible, but no later than July 31, 2015. Thank you. E ' abeth A. Neville Southold Town Clerk Attachment Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 27 ANTI-BIAS TASK FORCE 28 A .1010.4.600.775 ANTI-BIAS TASK FORCE 3,805.52 4,503.53 500.00 4,500.00 - i y 1, X a; ,cn,-C_ 4 ��' _1'*` /F f W r Appropriation Control 4 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 29 ECONOMIC DEVEL COMMITTE 30 A .1010.4.600.780 ECONOMIC DEVEL COMMITTE - 1,730.47 538.00 3,000.00 !VE, D AUG 2 5 2014 ,2,,h—Id,Tcwn Cies k. Appropriation Control 5 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 31 JUSTICES 32 A .1110.1.100.100 REGULAR EARNINGS 419,053.18 431,723.76 200,756.42 445,200.00 �-- 33 A .1110.1.100.200 OVERTIME EARNINGS 468.99 856.43 756.75 1,600.00 _ - °-'�- 34 A .1110.1.100.300 VACATION EARNINGS - - - - - 35 A .1110.1.100.400 SICK EARNINGS - - - - - 36 A .1110.1.200.100 REGULAR EARNINGS 14,856.41 11,249.47 3,985.54 19,700.00 1 " - 37 A .1110.2.100.200 FILE CABINETS - - - 500.00 - 38 A .1110.2.100.300 CHAIRS - - - 250.00 - 39 A .1110.2.200.500 FAX MACHINE - - - - - 40 A .1110.2.200.600 OTHER OFFICE EQUIPMENT - - 378.67 750.00 - 41 A .1110.2.500.625 TASERS - 1,072.85 - - - 42 A .1110.4.100.100 OFFICE SUPPLIES/STATION 1,526.00 1,394.40 29.98 2,000.00 - 43 A .1110.4.100.150 PREPRINTED FORMS 1,941.86 - 694.83 1,200.00 - 44 A .1110.4.100.200 LAW BOOKS 1,374.00 429.50 754.50 1,200.00 Z2- - 45 A .1110.4.100.550 TASER PARTS/SUPPLIES - - - 200.00 - 46 A .1110.4.100.600 UNIFORMS &ACCESSORIES - 149.85 - 500.00 47 A .1110.4.200.100 TELEPHONE-FI COURT 1,823.26 11836.98 766.07 2,000.00 48 A .1110.4.200.400 WATER 263.20 271.66 133.00 400.00 - 49 A .1110.4.400.400 LAUNDRY & DRY CLEANING - - - 200.00 - ------------- - ------ 50 A .1110.4.400.500 PARKING TICKET SERVICIN 13,658.10 14,038.50 1,224.00 20,000.00 70 - 51 A .1110.4.500.200 COURT REPORTERS 28,985.45 28,595.30 12,950.00 35,000.00 - 52 A .1110.4.500.300 INTERPRETERS 10,837.40 10,650.00 4,425.00 20,000.00 _so --- - 53 A .1110.4.600.200 MEETINGS &SEMINARS 4,376.03 2,665.37 2,963.42 4,000.00 54 A .1110.4.600.300 TRAVEL-FI JUSTICE 2,018.25 2,257.70 884.24 3,000.00 55 A .1110.4.600.400 SUPPLIES & EQUIPMENT - - - - - 56 A .1110.4.600.600 DUES &SUBSCRIPTIONS 360.00 795.00 180.00 600.00 - 57 A .1110.4.600.700 JURY MEALS 36.56 - - 500.00 - 58 501,578.69 507,986.77 230,882.42 558,800.00 - RECEIVE® JJL - 2 2014 Southold Town Clerk Appropriation Control 6 of 57 Q Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 59 SUPERVISOR 60 A .1220.1.100.100 REGULAR EARNINGS 214,506.52 219,996.86 115,934.67 231,900.00 - 61 A .1220.1.100.200 OVERTIME EARNINGS 1,057.15 - - - - 62 A .1220.1.100.300 VACATION EARNINGS 14,681.45 - - - - 63 A .1220.1.100.400 SICK EARNINGS 57,108.61 - - - - 64 A .1220.1.200.100 REGULAR EARNINGS 1,999.92 1,846.08 999.96 2,000.00 - 65 A .1220.2.200.300 CHAIRS - - 376.30 377.00 - 66 A .1220.4.100.100 OFFICE SUPPLIES/STATION 1,758.66 1,368.47 968.58 1,500.00 - 67 A .1220.4.200.100 TELEPHONE/CELLULAR PHON 483.88 463.37 305.20 600.00 68 A .1220.4.600.200 MEETINGS & SEMINARS 186.00 998.35 737.95 1,123.00 - 69 A .1220.4.600.300 TRAVEL REIMBURSEMENT 119.00 169.43 - 50.00 - 70 A .1220.4.600.600 DUES & SUBSCRIPTION 127.50 127.10 127.94 200.00 - 71 292,028.69 224,969.66 119,450.60 237,750.00 - Appropriation Control 7 of 114 45 RECEIVED Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budkiii 2 3R&j4est 72 ACCOUNTING & FINANCE 73 GENERAL FUND WHOLE TOWN Southold Town Clerk 74 ACCOUNTING& FINANCE 75 A .1310.1.100.100 REGULAR EARNINGS 370,221.91 394,472.00 201,423.57 404,900.00 422,400.00 76 A .1310.1.100.300 VACATION EARNINGS - - 2,141.54 2,150.00 2,500.00 77 A .1310.1.100.400 SICK EARNINGS 9,148.38 9,331.35 9,517.96 9,600.00 10,000.00 78 A .1310.1.200.100 REGULAR EARNINGS 3,631.73 - - - 79 A .1310.2.100.100 CHAIRS 153.00 - - - - 80 A .1310.2.200.100 CALCULATORS/ADDING MACH 95.10 95.10 - 100.00 - 81 A .1310.2.200.300 FILING/STORAGE EQUIPMENT - - - - 300.00 81 A .1310.2.200.500 DOCUMENT FOLDER/SEALER - - - - - 82 A .1310.4.100.100 OFFICE SUPPLIES/STATION 538.90 887.19 169.60 1,100.00 1,100.00 83 A .1310.4.100.150 PREPRINTED FORMS 685.09 1,699.98 663.62 800.00 1,700.00 84 A .1310.4.100.550 EQUIPMENT PARTS/SUPPLIE 899.47 311.05 178.57 1,000.00 1,000.00 85 A .1310.4.200.100 CELLULAR PHONE SERVICE - - - - 1,200.00 86 A .1310.4.400.600 EQUIP MAINTENANCE/REPAI - 750.00 750.00 1,000.00 1,000.00 87 A .1310.4.500.100 BOND COUNSEL/BOND FEES 4,109.05 3,715.27 125.48 8,000.00 6,500.00 88 A .1310.4.500.200 ACTUARIAL SERVICES 12,008.50 3,476.75 - 12,600.00 4,000.00 89 A .1310.4.500.300 SUBSTANCE TESTING CONSU 2,446.00 2,739.00 1,129.00 5,000.00 3,500.00 90 A .1310.4.500.400 LEADERSHIP TRAINING - - 8,476.85 9,600.00 8,000.00 91 A .1310.4.500.600 MULTI-YEAR FINANCIAL PL - - - 500.00 500.00 92 A .1310.4.600.200 MEETINGS&SEMINARS 95.00 285.00 85.00 500.00 500.00 93 A .1310.4.600.300 TRAVEL REIMBURSEMENT - 117.27 - 50.00 50.00 94 A .1310.4.600.600 DUES &SUBSCRIPTIONS 320.00 320.00 330.00 330.00 350.00 95 A .1310.4.600.700 LICENSES& PERMITS - - - 65.00 240.00 96 404,352.13 418,199.96 224,991.19 457,295.00 464,840.00 97 IND.AUDITING&ACCOUNTING 98 A .1320.4.500.300 ACCOUNTANTS 89,000.00 95,750.00 70,250.00 148,750.00 103,000.00 99 89,000.00 95,750.00 70,250.00 148,750.00 103,000.00 100 CENTRAL GARAGE 101 A .1640.2.300.100 AUTOMOBILES 22,004.40 - - - - Appropriation Control 8 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 102 A .1640.4.100.200 GASOLINE & OIL 9,729.57 8,519.70 4,980.13 8,525.00 10,000.00 103 A .1640.4.100.500 MOTOR VEH PARTS/SUPPLIE 215.03 766.43 1,912.66 1,975.00 2,500.00 104 A .1640.4.400.650 VEHICLE MAINT& REPAIRS 6,512.33 5,668.36 2,503.31 7,000.00 6,000.00 105 A .1640.4.400.900 VEHICLE GPS - 1,752.00 1,386.50 3,000.00 3,000.00 106 38,461.33 16,706.49 10,782.60 20,500.00 21,500.00 107 MUNICIPAL DUES 108 A .1920.4.600.600 DUES &SUBSCRIPTIONS 1,650.00 1,650.00 1,650.00 1,650.00 1,650.00 109 1,650.00 1,650.00 1,650.00 1,650.00 1,650.00 110 PAYMENT OF MTA PAYROLL TAX 111 A .1980.4.000.000 MTA PAYROLL TAX 45,293.32 44,886.52 21,127.80 90,000.00 90,000.00 112 45,293.32 44,886.52 21,127.80 90,000.00 90,000.00 113 CONTINGENT 114 A .1990.4.100.100 UNALLOCATED CONTINGENCI - - - - 125,000.00 115 - - - - 125,000.00 116 CONTROL OF DOGS 117 A .3510.4.400.900 ANIMAL CONTROL-NF ANIMA 208,587.50 214,844.81 126,865.70 217,484.00 220,100.00 118 208,587.50 214,844.81 126,865.70 217,484.00 220,100.00 119 CELEBRATIONS 120 A .7550.4.100.100 MEMORIAL DAY PARADE 826.10 850.92 1,000.00 1,000.00 1,000.00 121 826.10 850.92 1,000.00 1,000.00 1,000.00 122 CEMETERIES 123 A .8810.4.400.200 LEGION PLOT MAINTENANCE 6.00 6.00 6.00 6.00 6.00 124 6.00 6.00 6.00 6.00 6.00 125 EMPLOYEE BENEFITS 126 A .9010.8.000.000 NYS EMPLOYEES RETIREMEN 1,132,806.50 1,417,145.75 347,952.00 1,469,500.00 1,500,000.00 127 A .9015.8.000.000 NYS POLICE/FIRE RETIREM 1,236,299.80 1,920,930.55 458,433.30 1,797,000.00 1,800,000.00 128 A .9030.8.000.000 SOCIAL SECURITY BENEFIT 913,632.21 928,984.91 463,346.61 1,100,000.00 1,200,000.00 129 A .9040.8.000.000 WORKERS COMP BENEFITS 227,856.08 222,968.08 177,812.69 275,000.00 275,000.00 130 A .9050.8.000.000 UNEMPLOYMENT BENEFITS 24,443.65 23,651.37 2,422.68 35,000.00 35,000.00 131 A .9055.8.000.100 CSEA BENEFIT FUND 275,052.83 276,125.78 140,904.84 300,000.00 312,100.00 132 A .9055.8.000.200 EMPLOYEE ASSISTANCE PRO 10,282.61 10,273.87 5,715.96 15,000.00 15,000.00 133 A .9055.8.000.300 DISABILITY INSURANCE 5,743.47 31867.21 1,489.45 7,000.00 7,000.00 Appropriation Control 9 of 57 10 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 134 A .9060.8.000.000 MEDICAL INSURANCE, NYSHIP 1,360,257.14 1,399,581.94 798,444.02 1,580,000.00 1,688,000.00 135 A .9089.8.000.100 MEDICAL PLAN BUYOUT 29,105.46 45,880.80 - 50,000.00 61,500.00 136 5,215,479.75 6,249,410.26 2,396,521.55 6,628,500.00 6,893,600.00 137 DEBT SERVICE 138 A .9710.6.000.000 SERIAL BOND PRINCIPAL 651,300.00 503,400.00 388,400.00 513,400.00 493,400.00 139 A .9710.7.000.000 SERIAL BOND INTEREST 194,738.84 172,018.25 82,209.77 158,600.00 146,500.00 140 A .9730.6.000.000 B.A.N. PRINCIPAL 205,000.00 152,000.00 36,913.40 92,450.00 212,000.00 141 A .9730.7.000.000 B.A.N. INTEREST 3,375.71 1,430.27 488.79 1,500.00 141,200.00 142 1,054,414.55 828,848.52 508,011.96 765,950.00 993,100.00 143 TRANSFERS TO OTHER FUNDS 144 A .9901.9.000.000 TRANSFERS TO HEALTH FUN 2,093,941.72 2,379,013.31 1,058,508.68 2,144,108.00 2,198,969.00 145 A .9901.9.000.100 TRANSFER TO CAPITAL FUN 19,372.36 252,982.26 103,646.33 456,710.00 - 146 A .9901.9.000.300 TRANSFER TO RISK RETNTI 220,279.37 75,557.89 266,310.80 491,000.00 512,000.00 147 2,333,593.45 2,707,553.46 1,428,465.81 3,091,818.00 2,710,969.00 148 GENERAL FUND PART TOWN 149 B .1980.4.000.000 MTA PAYROLL TAX 4,032.34 3,886.41 1,958.72 5,300.00 5,500.00 150 4,032.34 3,886.41 1,958.72 5,300.00 5,500.00 151 B .1990.4.100.100 UNALLOCATED CONTINGENCI - - - 23,754.00 25,000.00 152 B .1990.4.100.200 HIGHWAY CONTINGENCIES - - - - 25,000.00 153 - - - 23,754.00 50,000.00 154 EMPLOYEE BENEFITS 155 B .9010.8.000.000 NYS EMPLOYEES RETIREMEN 167,081.50 188,798.75 46,781.00 200,200.00 225,000.00 156 B .9030.8.000.000 SOCIAL SECURITY BENEFIT 91,010.02 87,233.34 43,568.39 100,000.00 110,000.00 157 B .9040.8.000.000 WORKERS COMP BENEFITS 11,548.08 11,300.36 9,011.80 15,000.00 15,000.00_ 158 B .9050.8.000.000 UNEMPLOYMENT BENEFITS - 1,594.00 - - - 159 B .9055.8.000.100 CSEA BENEFIT FUND 26,118.96 25,799.73 13,326.64 30,000.00 29,000.00 160 B .9055.8.000.200 EMPLOYEE ASSISTANCE PRO 1,560.09 11485.80 874.00 2,000.00 2,000.00 161 B .9055.8.000.300 DISABILITY INSURANCE 1,053.03 631.34 264.81 1,500.00 1,500.00 162 B .9060.8.000.000 MEDICAL INSURANCE, NYSHIP - - - - - 163 B .9089.8.000.100 MEDICAL PLAN BUYOUT 25,224.72 18,352.26 - 20,250.00 16,400.00 164 323,596.40 335,195.58 113,826.64 368,950.00 398,900.00 Appropriation Control 10 of 57 11 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 165 TRANSFERS TO OTHER FUNDS 166 B .9901.9.000.000 TRANSFERS TO HEALTH PLA 293,658.66 323,004.32 151,591.66 278,663.00 320,242.00 167 B .9901.9.000.200 TRANSFERS TO HIGHWAY FU - 25,000.00 23,754.00 26,246.00 25,000.00 168 B .9901.9.000.300 TRANSFER TO RISK RETNTI 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 169 308,658.66 363,004.32 190,345.66 319,909.00 360,242.00 170 RISK RETENTION FUND 171 CS .1910.4.300.100 COMMERCIAL PACKAGE 198,765.76 245,965.30 272,772.19 272,775.00 325,000.00 172 CS .1910.4.300.200 PUBLIC OFFICIALS - - - - - 173 CS .1910.4.300.500 BOAT 24,487.00 22,339.00 23,006.00 25,725.00 27,000.00 174 CS .1910.4.300.600 UMBRELLA 17,846.00 - - - - 175 CS .1910.4.300.800 CLAIMS 59,154.73 56,230.75 43,903.61 180,000.00 150,000.00 176 CS .1910.4.500.300 CLAIMS ADMINISTRATION 38,206.19 34,983.09 1,021.53 42,500.00 40,000.00 177 338,459.68 359,518.14 340,703.33 521,000.00 542,000.00 178 ORIENT BY THE SEA ROAD IMPRO 179 DB1.1420.4.500.100 BOND COUNSEL FEES 33.93 30.37 - 250.00 250.00 180 D131.1420.4.500.200 REAL PROPERTY TAXES - - - 3,000.00 - 181 D131.9730.6.000.000 B.A.N., PRINCIPAL 3,000.00 3,000.00 - 120.00 3,000.00 182 DB1.9730.7.000.000 B.A.N., INTEREST 132.83 75.00 - - 90.00 183 3,166.76 3,105.37 - 3,370.00 3,340.00 184 EMPLOYEE HEALTH BENEFIT PLAN 185 MS .1910.4.000.000 INSURANCE, C.E. 425,586.56 400,264.16 49,288.14 450,672.00 390,680.00 186 MS .1989.4.000.000 MEDICARE REIMBURSE, C.E 92,041.60 96,270.00 - 100,000.00 100,000.00 187 MS .8686.4.000.000 PLAN ADMINISTRATION 58,521.90 60,980.70 30,389.05 61,824.00 68,400.00 188 MS .8686.4.000.100 MEDICARE D ADMINISTRATI 12,766.67 13,014.41 2,666.86 11,000.00 13,000.00 189 MS .8686.4.000.200 ERRP ADMINISTRATION - - - - - 190 MS .9060.8.000.000 MEDICAL BENEFITS 3,944,731.88 3,484,078.22 1,294,268.63 3,725,000.00 3,825,000.00 191 4,533,648.61 4,054,607.49 1,376,612.68 4,348,496.00 4,397,080.00 192 E-W FIRE PROTECTION DISTRICT 193 SF .3410.4.400.100 FIRE PROTECTION CONTRAC 712,687.00 707,253.00 746,384.00 746,384.00 740,036.00 194 SF .3410.4.400.200 HYDRANT RENTAL CONTRACT 26,272.80 26,272.80 - 32,000.00 32,000.00 195 SF.9795.7.000.000 INTERFUND LOAN INTEREST - 3.64 9.79 100.00 100.00 Agh Appropriation Control 11 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 197 SOUTHOLD WASTEWATER DISTRICT 198 SS1.8130.4.400.100 VILLAGE LAND LEASE - 39,000.00 - 12,000.00 *------------* 199 SS1.8130.4.500.100 BOND COUNSEL 746.54 351.41 - 1,000.00 *------------* 200 SS1.8130.4.500.200 ENGINEERING - - - - *------------* 201 SS1.9710.6.000.000 SERIAL BOND PRINCIPAL 2,100.00 - - - *------------* 202 SS1.9710.7.000.000 SERIAL BONDS, INTEREST 36.75 - - - *------------* 203 SS1.9730.6.000.000 B.A.N. PRINCIPAL 110,000.00 110,000.00 - 110,000.00 *------------* 204 SS1.9730.7.000.000 B.A.N. INTEREST 3,246.96 1,650.00 - 2,200.00 *------------* 205 116,130.25 151,001.41 - 125,200.00 - Appropriation ro riation Control 12 of 114 A. l3sO RECEIVE® AUG1 2 2014 Southold Town Clerk 206 TAX COLLECTION 207 A .1330.1.100.100 REGULAR EARNINGS 34,674.12 37,174.02 18,958.55 38,000.00 C- - f 208 A .1330.1.300.100 REGULAR EARNINGS 60,094.14 61,348.00 39,950.99 62,500.00 209 A .1330.1.300.200 OVERTIME EARNINGS 188.98 346.75 483.95 500.00 210 A .1330.2.100.100 OFFICE CHAIRS - 130.00 - - - 211 A .1330.4.100.100 OFFICE SUPPLIES/STATION 791.86 809.92 1,007.29 1,010.00 212 A .1330.4.400.100 TAX BILL PROCESSING 5,483.93 10,878.73 1,101.34 7,940.00 213 A .1330.4.600.100 LEGAL NOTICES 82.68 20.94 - 50.00 - � - 214 A .1330.4.600.200 MEETINGS &SEMINARS 915.69 1,864.06 1,001.83 1,002.00 c 215 A .1330.4.600.300 TRAVEL REIMBURSEMENT - 247.09 104.97 105.00 216 A .1330.4.600.400 TAX BILL POSTAGE 8,885.39 9,068.54 2,522.96 8,443.00 c C, 217 111,116.79 121,888.05 65,131.88 119,550.00 Arg S 0 . i3s5 ji doom Kevin W. Webster, Chairman Southold Town Hall, 53095 Route 25 Robert I. Scott,Jr., Assessor P.O. Box 1179 Richard L. Caggiano, Assessor Southold, NY 11971-0959 COUNTy,� � BOARD OF ASSESSORS TOWN OF SOUTHOLD TO: Elizabeth A. Neville, Town Clerk FROM: Kevin W. Webster, Chairman ) DATE: July 23, 2014 JUL 2 4 2014 RE: 2015 Budget Worksheet g _E' F,e 4 .^=t� ` le See attached the Board of Assessors 2015 Budget Worksheet. We do not have a capital request at this time. tAD Website: www.southoldtownny.gov Ph: (631) 765-1937 Fax: (631)765-.1356 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 218 ASSESSORS 219 A .1355.1.100.100 REGULAR EARNINGS 326,725.19 323,196.59 184,871.42 370,100.00 220 A .1355.1.100.200 OVERTIME EARNINGS 1,131.83 1,665.58 1,086.56 2,000.00 -7 t0 - 221 A .1355.1.100.300 VACATION EARNINGS 936.46 - - - - 222 A .1355.1.100.400 SICK EARNINGS - - - - - 223 A .1355.1.200.100 REGULAR EARNINGS 1,818.99 - - - - 224 A .1355.1.300.100 REGULAR EARNINGS - - - - - 225 A .1355.1.300.150 BOARD OF ASSESSMNT REVI 6,945.00 7,000.00 7,140.00 7,140.00 226 A .1355.2.200.250 FILING/STORAGE EQUIPMEN 706.98 - - - - 227 A .1355.2.200.300 CHAIRS - 749.96 - 350.00 - 228 A .1355.2.200.500 OTHER EQUIPMENT - 1,571.35 - 450.00 229 A .1355.4.100.100 OFFICE SUPPLIES/STATION 2,113.85 1,777.18 1,018.29 2,500.00 230 A .1355.4.500.100 LEGAL COUNSEL 10,725.00 13,318.50 6,376.50 20,000.00 Z Osco - 231 A .1355.4.500.200 APPRAISALS - 11,820.00 - 2,000.00 7—COO - 232 A .1355.4.600.100 LEGAL NOTICES 104.90 1,267.34 127.21 300.00 - 233 A .1355.4.600.200 MEETINGS &SEMINARS 572.29 - 300.00 2,500.00 - 234 A .1355.4.600.300 TRAVEL REIMBURSEMENT 66.81 68.20 144.37 900.00 235 A .1355.4.600.600 DUES& SUBSCRIPTIONS 395.00 405.00 415.00 750.00 `7 - 236 352,242.30 362,839.70 201,479.35 408,990.00 - I l l:-(v 5 rT�mcf l crl { tet o esl ficr S f i � �lC%(' C�ev1 /S�(.t f� sr issesJ" fl �rkf } SSC �� G( S c�er� s-� e✓� � ; z � '� � (T � lSf � L E Uf 17. � �c�� r � S tea h � J � Appropriation Control 14 of 57 RECEIVED , I b UG 2 2 2014 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 237 TOWN CLERK Southold Town ClerF 238 TOWN CLERK 239 A .1410.1.100.100 REGULAR EARNINGS 355,451.09 367,796.48 183,685.82 368,700.00 _ 384,14_8.54 240 A .1410.1.100.200 OVERTIME EARNINGS - 505.77 - - - 241 A .1410.1.100.300 VACATION EARNINGS 1,243.56 5,122.18 808.62 825.00 - 242 A .1410.1.100.400 SICK EARNINGS 5,906.89 211684.13 38,813.71 6,500.00 - 243 A .1410.1.300.100 REGULAR EARNINGS - - - 10,000.00 - 244 A .1410.2.200.400 OTHER OFFICE EQUIPMENT 89.99 - - - - 245 A .1410.4.100.100 OFFICE SUPPLIES/STATION 1,977.28 550.64 622.87 1,216.00 2,000.00 246 A .1410.4.100.125 LAW BOOKS 579.40 1,836.00 2,167.00 2,167.00 2,167.00 247 A .1410.4.100.150 PREPRINTED FORMS/PERMIT 395.00 405.94 - 500.00 750.00 248 A .1410.4.100.550 EQUIPMENT PARTS/SUPPLIE 421.72 289.31 384.96 409.00 500.00 249 A .1410.4.200.100 CELLULAR TELEPHONE 1,351.69 1,172.40 464.42 1,600.00 1,600.00 250 A .1410.4.400.500 MINUTE TRACKING SOFTWAR 10,920.00 10,920.00 5,460.00 11,000.00 11,000.00 251 A .1410.4.400.600 EQUIPMENT MAINT& REPAI - 590.23 607.94 608.00 650.00 252 A .1410.4.600.200 MEETINGS&SEMINARS 1,951.58 2,210.81 2,054.65 2,500.00 2,500.00 253 A .1410.4.600.300 TRAVEL REIMBURSEMENTS 191.47 1,001.01 441.81 1,000.00 1,000.00 254 A .1410.4.600.600 DUES&SUBSCRIPTIONS 492.50 442.10 240.00 500.00 500.00 255 A .1410.4.600.700 LICENSES& PERMITS - 35.00 35.00 240.00 240.00 256 A .1410.4.600.800 PETTY CASH EXPENSES 169.26 191.58 - 500.00 500.00 257 381,141.43 414,753.58 235,786.80 408,265.00 407,555.54 258 RECORDS MANAGEMENT OFFICER 259 A .1460.1.100.100 FULL TIME REGULAR EARNINGS 69,559.10 69,559.10 34,779.55 71,000.00 73,037.12 260 A .1460.1.200.100 PARTTIME REGULAR EARNINGS 10,304.01 11,327.16 3,038.49 21,600.00 21,600.00 261 A .1460.2.200.400 OFFICE FURNITURE - - - - - 262 A .1460.2.400.100 PLOTTER/SCANNER - - - 17,200.00 17,200.00 263 A .1460.4.100.100 OFFICE SUPPLIES/STATION 443.66 547.52 - 750.00 750.00 264 A .1460.4.100.200 MICROFILM/FILM PROCESSI 603.25 1,991.80 - 6,824.00 6,824.00 265 A .1460.4.100.550 EQUIPMENT PARTS/SUPPLIE - 367.00 - 1,500.00 1,500.00 266 A .1460.4.400.300 RECORD SHREDDING SERVIC - - - - 1,000._00 267 A .1460.4.400.500 OFFSITE STORAGE - 160.00 - 600.00 1,000.00 Appropriation C n r l 1 f 114 oto 5 0 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 268 A .1460.4.400.600 EQUIPMENT MAINT& REPAI - 645.00 - 2,000.00 2,000.00 269 80,910.02 84,597.58 37,818.04 121,474.00 124,911.12 270 CENTRAL COPYING&MAILING 271 A .1670.2.200.400 POSTAGE MACHINE 4,160.77 41478.35 1,575.00 5,000.00 5,000.00 272 A .1670.2.200.500 COPY MACHINES 48,748.10 46,451.84 21,097.64 55,000.00 55,000.00 273 A .1670.4.100.100 COPY MACHINE PAPER 7,325.55 6,204.20 4,624.00 7,500.00 8,000.00 274 A .1670.4.100.200 COPY MACHINE TONER - 189.98 - 2,250.00 2,250.00 275 A .1670.4.100.300 OTHER COPIER SUPPLIES 362.50 - - 400.00 400.00 276 A .1670.4.600.400 POSTAGE 25,604.40 25,636.95 10,702.00 35,000.00 35,000.00 277 A .1670.4.600.500 EXPRESS MAIL 599.97 497.15 353.61 1,000.00 1,000.00 278 86,801.29 83,458.47 38,352.25 106,150.00 106,650.00 279 PUBLIC HEALTH 280 A .4010.4.400.600 SNOWMOBILE RENTAL 500.00 - - 1,500.00 1,500.00 281 A .4010.4.400.700 BLOOD PRESSURE MACHINE 300.00 300.00 300.00 300.00 300.00 282 800.00 300.00 300.00 1,800.00 1,800.00 Appropriation Control 16 of 114 11 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 283 TOWN ATTORNEY 284 GENERAL FUND WHOLE TOWN 285 A .1420.1.100.100 REGULAR EARNINGS 282,836.32 288,493.40 128,436.65 285,700.00 - 286 A .1420.1.100.200 OVERTIME EARNINGS - - 193.14 195.00 287 A .1420.1.100.300 VACATION EARNINGS - - 10,043.31 10,050.00 - 288 A .1420.1.100.400 SICK EARNINGS - 3,821.57 27,039.67 27,040.00 - 289 A .1420.1.200.100 REGULAR EARNINGS 69,546.71 71,936.39 31,313.59 73,000.00 - 290 A .1420.2.200.300 FILING/STORAGE EQUIPMEN - - - - - 291 A .1420.2.200.700 DICTATION EQUIPMENT 564.15 - - - - 292 A .1420.4.100.100 OFFICE SUPPLIES/STATION 1,790.39 1,312.19 427.53 1,300.00 - 293 A .1420.4.100.200 BOOKS/RESEARCH MATERIAL 12,255.18 10,137.62 4,504.88 11,750.00 - 294 A .1420.4.400.600 EQUIPMENT MAINT& REPAI - - - - - 295 A .1420.4.500.100 LEGAL COUNSEL 74,184.37 27,749.60 14,341.26 50,000.00 - 296 A .1420.4.600.100 LITIGATION EXPENSES 520.00 113.58 505.70 700.00 - 297 A .1420.4.600.200 MEETINGS&SEMINARS 210.00 1,405.62 940.32 1,800.00 - 298 A .1420.4.600.300 TRAVEL REIMBURSEMENT 277.72 318.52 151.26 500.00 - 299 A .1420.4.600.600 DUES &SUBSCRIPTIONS 1,883.99 1,475.00 1,544.00 2,000.00 - 300 444,068.83 406,763.49 219,441.31 464,035.00 - 301 GENERAL FUND PART TOWN 302 B .1420.4.500.200 LEGAL COUNSEL 35,457.75 15,298.89 9,146.88 50,000.00 - 303 35,457.75 15,298.89 9,146.88 50,000.00 - Appropriation Control 17 of 114 A . JL4q (D Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 304 ENGINEER 305 A .1440.1.100.100 REGULAR EARNINGS 122,648.43 153,048.22 77,242.10 157,689.00 - 306 A .1440.1.300.100 REGULAR EARNINGS - 6,641.25 262.50 6,750.00 - 307 A .1440.1.300.200 OVERTIME EARNINGS - 33.75 - 250.00 - 308 A .1440.2.100.100 FIELD EQUIPMENT - - - 500.00 J35 0 _ - 309 A .1440.2.100.200 DIGITAL CAMERA 262.44 - - - - 310 A .1440.2.200.100 CHAIRS - - 339.99 500.00 'Cc) _- 311 A .1440.2.200.300 FILING/STORAGE EQUIPMEN 279.99 - - 250.00 5'00 - 312 A .1440.2.200.600 OTHER OFFICE EQUIPMENT - 536.98 - - - 313 A .1440.4.100.100 OFFICE SUPPLIES/STATION 208.70 145.19 372.34 750.00 'O - 314 A .1440.4.200.100 CELLULAR TELEPHONE 351.66 801.65 361.81 640.00 315 A .1440.4.400.300 MS4 BROCHURE PRINTING - - - - 5-0C) - 316 A .1440.4.500.100 MS4 ENGINEERING SURVEYS 3,050.00 - - - - 317 A .1440.4.500.200 MS4 WATER QUALITY TESTI - - 870.00 870.00 - 318 A .1440.4.500.300 MS4 SOIL BORING ANALYSI 800.00 - - - - 320 A .1440.4.600.200 MEETINGS &SEMINARS 1,222.35 3,056.60 2,221.23 4,000.00 q,C0 p - 321 A .1440.4.600.300 MS4 RELATED TRAVEL REIM - 239.89 - 1,000.00 - 322 A .1440.4.600.600 DUES &SUBSCRIPTIONS 175.00 174.20 87.94 5,200.00 - 323 A .1440.4.600.800 MS4 ADVERTISING - - - - 5700 - 324 128,998.57 164,677.73 81,757.91 178,399.00 - T ,CAv e � QUI ���.` �e� 4 �, � �� : 5 RECEIVED JUL 2 9 2014 010 0 Southold Town Clerk c ------------- 15 ,1 ) 5-00 � dal Appropriation Control 1 of 1 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 325 FISHERS ISLAND SEWER DIST. 326 SS2.1440.4.000.000 ENGINEER, C.E. 4,500.00 - - - *- ---------- * 327 SS2.8120.4.200.100 CELLULAR SERVICE - - - 750.00 * p`-�o-* 328 SS2.8120.4.200.200 ELECTRICITY - 850.22 660.99 1,500.00 *i4�00 ov 329 SS2.8120.4.200.300 PROPANE - 963.05 - 1,000.00 *ip00,00* 330 SS2.8120.4.400.100 SEPTIC TANK INSPECTIONS - 1,500.00 - 21500.00 *��}X00 1"` 331 SS2.8120.4.400.200 SERVICE CONTRACTS - 4,969.00 1,295.00 5,000.00 *3(1��:0-a 332 SS2.8120.4.400.300 SYSTEM MAINTENANCE/REPA - 6,569.85 1,331.92 24,875.00 333 SS2.8120.4.600.700 PERMITS - 375.00 - 375.00 *` 000'C0* * 334 SS2.9710.6.000.000 SERIAL BOND PRINCIPAL 6,000.00 6,000.00 6,000.00 6,000.00 6'--------- 335 SS2.9710.7.000.000 SERIAL BOND INTEREST 4,009.51 3,845.00 1,877.50 4,000.00 336 SS2.9730.6.000.000 BAN PRINCIPAL - - - - *------------* 337 SS2.9730.7.000.000 BAN INTEREST - - - - *------------* 338 14,509.51 25,072.12 11,165.41 46,000.00 33j57 e - RECEIVED JUL - 2 2014 C�} C/J Southold Towyn Clerk Appropriation Control 1 of 1 Actual i Actual Actual 2015 Dept. Line Appropriation Number! Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget!: Request 339 DEPT OF PUBLIC WORKS PUBLIC WORKS ADMINISTRATION 341 A .1490.1.100.100 REGULAR EARNINGS I -- 61,107.80 105,575.55 68,461.94 1 142,000.00 1 144,200.00 42! OVERTIME EARNINGS 15.27 3,641.57 1 4,000.00 1 4,000.00 343 A .1490.1.100.300 VACATION EARNINGS 1,175.49 2,484.55 3441, A .1490.1.100.400 SICK EARNINGS 748.04 8,606.24 1 3451 A .1490.1.200.100 REGULAR EARNINGS 23,318.55 10,811.14 26,200.00 27,500.00 7 OFFICE SUPPLIES/STATION 454.65 429.63 1 346 A .1490.4.100.100 61.09 500.00 SOO.00 347; 63,485.98 140,429.79 82,975.74 172,700.00 176,200.00 348 BUILDINGS& GROUNDS 349 A 1620.1.100.100 1 REGULAR EARNINGS 739,880.6i�— 616,366.23 309,922.97 705,100.00 697,128.00 3501 A .1620.1.100.200 OVERTIME EARNINGS 50,392.62 33,209.13 20,864.08 45,000.00 45,000.00 3511 A .1620.1.100.300 VACATION EARNINGS 4,817.58 352 A .1620.1.100.400 SICK EARNINGS 247.78 3531 A .1620.1.200.100 REGULAR EARNINGS 9 31,378.51 12,449.75 11 33,200.00 34,800.00 354� A .1620.2.100.300 CHAIRS 3551 A .1620.2.100.400 CARPET 1,320.96 2,163.44 3,663.44 5,300.00 35611 A .1620.2.200.100 OTHER OFFICE EQUIPMENT 357 A 1620.2.300.200 TRUCKS 29,815.00 3581 A 1620.2.400.350 DREDGING 18,297.26 16,750.00 23,000.00 3591 A .1620.2.500.260 EANING EQUIPMENT 823.00 147.65 350.00 350.00 3601 A .1620.2.500.250 POWER EQUIPMENT 834.35 1,759.6S 159.99 750.00 750.00 361i A .1620.2.500.350 BEACH IMPROVEMENTS 177.46 - 6,250.00 14,000.00 3631 A .1620.2.500.400 PARK IMPROVEMENTS 2,163.49 4,641.81 731.61 4,200.00 4,200.00 3651 A .1620.2.500.670 LAUREL LAKE IMPROVEMENT 3661 A .1620.2.500.675 LAUREL LAKE VISITORS IM 3671 A .1620.2.500.700 YARD MAINTENANCE EQUIP 11,447.25 416.96 417.00 9,750.00 368i A .1620.2.500.750 ROAD END RESTORATIONS 525.00 RECEIVED 3691 A .1620.2.500.775 DOG PARK IMPROVEMENT PR AU l 1 2014 Appropriation Control 1ofI - Actual Actual Actual 2015 Dept. Line Appropriation Numberl Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current BudgeV Request 370, A .1620.2.500.825 COCHRAN PARK IMPROVEMEN 370.00 17,300.00 371 A .1620.2.500.830 DOWNS FARM IMPROVEMENTS 4,040.68 11 2,292.83 5,409.22 -—--------- 372 A .1620.2.500.850 TASKER PARK IMPROVEMENT 18,260.96 17,965.88 5,500.00 23,700.00 373'� A .1620.2,500.875 FI FITNESS TRAIL 374: A .1620.2.500.880 FIBASKETBALL 2,000.00 1 375� A .1620.2.500.925 RECYLCING RECEPTACLES 376� A .1620.2.500.945 MISCELLANEOUS EQUIPMENT 566.97 500.00 500.00 377, A .1620.2.500.950 HAMLET TRASH RECEPTACLE 750.00 378: A .1620.2.500.975 REC CENTER IMPROVEMENTS 4,678.85 MISCELLANEOUS SUPPLIES 4,867.29 3,451.55 8,833.00 9,250.00 379: A .1620.4.100.100 5,375.72 3Wi A .1620.4.100.120 EMPLOYEE WORK GEAR 4,000.00 381:� A .1620.4.100.200 GASOLINE &OIL 15,550.84 28,450.71 15,725.66 23,500.00 33,000.00 3821 A .1620.4.100.250 HEATING FUEL 26,010.78 1 29,761.31 22,968.61 33,000.00 42,500.00 383� A .1620.4.100.300 JANITORIAL SUPPLIES 5,605.49 7,224.98 3,273.96 7,200.00 8,000.00 -Tf4', A .1620.4.100.500 MOTOR VEHICLE PARTS/SUP i 2,485.76 6,446.21 4,434.97 71000.00 1; 8,000.00 38 i A .1620.4.100.550 EQUIPMENT PARTS/SUPPLIE 6,151.32 6,820.16 2,688.97 1 5,500.00 1 5,500.00 386: A .1620.4.100.650 VEHICLE MAINT& REPAIRS 7,207.60 1 7,470.11 160.00 5,000.00 4,000.00 387�! A .1620.4.200.100 TELEPHONE 4,718.17 3,587.47 1,869.81 11 5,500.001, 5,500.00 i 388i A .1620.4.200.200 LIGHT POWER 174,315.57 1 188,859.69 81,477.12 170,000.00 180,000.00 3W A .1620.4.200.300 GAS 32,733.25 43,000.00 33,190.65 1,327.32 53,000.00 390� A .1620.4.200.400 WATER 6,876.52 6,486.82 2,988.18 9,000.00 9,SOO.00 391i A .1620.4.200.500 SEWER 450.00 450.00 450.00 392:� A .1620.4.400.100 BUILDING MAINT/REPAIRS 28,190.82 20,066.55 6,551.16 37,050.00 37,000.00 3931 A .1620.4.400.200 PROPERTY MAINT/REPAIRS 11,023.68 17,247.42 3,187.50 15,000.00 12,500.00 3941 A .1620.4.400.250 STORM DAMAGE/BEACH REST 12,937.77 i 3951 A .1620.4.400.300 DREDGING GOLDSMITHS INL 45,232.45 3,382.50 50,000.00 396 A 1620.4.400.350 GOLDSMITHS ROCK REVETME - - - - 3971 A 1620.4.400.600 EQUIPMENT MAINT/REPAIR 29,284.61 14,686.44 9,049.54 26,865.00 41,500.00 398i A .1620.4.400.700 BUILDING RENTALS 68,912.00 69,023.00 42,158.25 80,400.00 3991 A .1620.4.400.800 EQUIPMENT RENTAL - - - - 400, A .1620.4.400.900 VEHICLE GPS 2,190.00 1,574.50 3,650.00 3,650.00 4011 A .1620.4.500.400 ARCH ITECTS/CO NSU LTANTS - Appropriation Control 1 of 1 RE-CEIVED AUG 12 ZU14 Actual Actual Actual 2015 Dept. Line ', Appropriation NumberDept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget, Request 402 A $�� �d3sa � �[k' PROPERTY TAXES 9,743.90 7,906.94 8,060 78 11,500 00 11,900.00 403 A .1620.4.600.200 REFUSE DISPOSAL 15,715.36 8,907.46 2,775.61 14,500.00 14,500.00 404 A .1620.4.600.250 MEETINGS&SEMINARS 900.00 - - 900.00 , 500.00 3 97.9 8 405': A .1620.4.600.400 TRAVEL --_-- - ---------- - -- _2,731.25 940.37 ''-- --- 1,500.00 1,500.00 406' A .1620.4.600.500 INOCULATIONS 420.00 - --- - - - -------- - DUES&SUBSCRIPTIONS 10000 10000 -- -- 407 A .16204600600 -- - - ------ -87.10 -- -- 87.94 --- ---- ------- ' . . . . . ---- --- - -- - ---- -- - -- - -- ------- --- ---- - - - - --- --- --- 408' A .1620.4.600.650 CHARGE STATION SUBSC FE - - - 1,500.00 409 A .1620.4.600.700 LICENSES & PERMITS 2,857.50 1,200.00 - 1,500.00 1,500.00 410 _ 1,410,418.71 1,191,817.46 564,221.04 !, 1,408,787.66 1,354,628.00 - 411' TRAFFIC CONTROL 412 A .3310.4.100.995 SIGNS &SIGN PARTS - - 150.00 - - 3,575.06 - 1,993.74 - -- 413' A .3310.4.200.200 LIGHT& POWER 3,219.90 3,700.00 3,700.00 414' A .3310.4.400.600 SIGNAL MAINTENANCE/REPA 7,103.00 7,970.00 3,607.00 12,500.00 12,500.00 415 - -- 1 - -- -- 10,322.90 : 11,545.06 5,600.74 16,350.00 16,200.00 416, STREET LIGHTING 417; A .5182.1.100.100 REGULAR EARNINGS — 56,207.54 59 68,600.00 ,820.25 28,725.92 65,400.00 418; A .5182.1.100.200 OVERTIME EARNINGS 1,015.05 1,458.67 428.58 1,000.00 _ 1,000.00 419! A .5182.2.500.500 STREET LIGHT FIXTURES - 432.00 - 2,500.00 4,000.00 ---------. -- --- --- - - - -- --------- 923.33 ! —-- - ----- - 420 A .5182.4.100.200 GASOLINE & OIL 1,396.88 1,958.94 2,500.00 2,500.00 421 A .5182.4.100.400 SMALL TOOLS, IMPLEMENTS 62.10 - - — 100.00 500.00 422 A .5182.4.100.500 MOTOR VEH PARTS/SUPPLIE 403.11 632.49 701.76 1,000.00 1,000.00 _ — --_ --- - - -- --- -423 A .5182.4.100.550 STREET LIGHT PART/SUPPL 7,960.49 4,492.67 1,721.67 5,000.00 5,000.00 424, A .5182.4.200.250 STREET LIGHTING POWER 97,542.09 106,745.44 51,578.76 110,000.00 112,500.00 - — --- - 4251 A .5182.4.400.600 LIGHT MAINTENANCE/REPAI - 151.80 _ - 2,000.00 2,000.00 426r A .5182.4.400.650 VEHICLE MAINT& REPAIRS 3,832.89 _ 1,108.00 - 2,800.00 2,800.00 427 A_.5182.4.400_.700 POLE RENTAL _ 6,998.88 ''i 6,998.88 j 1,612.61 1 6,800.00 7,000.00 428', A .5182.4.600.200 MEETINGS &SEMINARS 50.00 - - 300.00 300.00 429', A .5182.4.600.700 LICENSES & PERMITS - -- 100.00 - 300.00 400.00 430' ------- ------ ---- 175,469.03 183,899.14 85,692.63 ; 199,700.00 ''I 207,600.00 ---- 431 j OFF STREET PARKING 4321 A .5650.4.100.100 MISCELLANEOUS SUPPLIES = 4331 A .5650.4.100 905 ASPHALT i 11,000.00 - - Appropriation Control 1 of 1 24 Actual Actual Actual 2015 Dept. LineAppropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget; Request 4341 A .5650.4.400.700 PROPERTY LEASES 413.68 447.17 491.96 448.00 500.00 435: 413.68 11,447.17 ! 491.96 448.00 500.00 - ---------------------- ------------ ---..-..- 436; SHELLFISH j CEDAR BEACH HATCHERY _ - 20,000.00 20,000 00 -� - r 437 � �-------- A .8830.4.400.100 20,000 00 20,000.00 - -----------i----- ---------------------------- 4381 20,000.00 20,000.00 - 20,000.00 20,000.00 Appropriation Control 1 of 1 AAk Wa 2015 Budget Notes & Descriptions Public Works Administration F/T Regular Earnings—Jeff& Nancy, includes 2015 increases F/T Overtime -Jeff for storm season,Jeff& Nancy for meetings Office Supplies—same Building & Grounds F/T Regular Earnings—includes 2015 increases,John Jerome to Driver Messenger and Shawn Byrnes to Custodian II F/T Overtime Earnings—same Carpet-$5,300 allocated for replacement carpet for Katinka Building Dredging- $23,000 for County OT if they dredge for the Town Cleaning Equipment—same Power Equipment- $750 replacement weed wackers, chain saw Beach Improvements—$14,000 as per Ken Reeves request to build new life lines, McCabes, Kennys, and Town Beach. This is not a Suffolk County requirement. Grades beaches prior to season opening off County contract Park Improvements -$4200, all parks Laurel to Orient Tasker Park-$23,650 to repair Tennis Courts if not done in 2014, Armor Crack repair, resurface, reline & recolor Corcoran Park-$17,280, Install Armor Crack System to Tennis Court Yard Maintenance Equipment-$9,750 new 72" ride on lawn mower to replace aging equipment Misc Supplies-$9250 Gear-$4,000 rain gear and boots as per Safety Committee recommendation Gas & Oil—$33,000 increased amount to cover market fluctuations Heating Oil -$42,500 to cover increases in oil prices and market fluctuations Janitorial Supplies-$8000 additional monies requested for product price increases&stocking FI Motor Vehicle Parts/Supply-$8000 increase due to more repairs by Auto Mechanic on staff Equipment Parts/Suppies-$5500 replacement parts and repairs on weed whackers, snow blowers, chain saw, tires for lawn mowers and other equipment Vehicle Maintenance & Repairs—$4,000, decrease since more repairs done in house Telephone -$5500 no change Light & Power—$180,000 due to increases and market fluctuations. Gas—Street gas 43,000, Water—$9,500 due to water hook up at Laurel Info Booth Building Maintenance & Repairs- $37,000.00 - all materials for any repairs made to Town buildings, water testing, pest control, all alarm contracts, inspections of fire systems and extinguishers, building modifications made for Safety committee requirements, office and/or building remodeling and maintenance, all unexpected repairs throughout the year. Replace window wells at Town Hall, replace selected windows and sashes at Town Hall Klipp Park, Town Beach, Kennys—building roofs Planning— install % swing door as per safely committee requirement Town Attorney—install % swing door Town Hall—Replace both stairwell structure Town Hall—repair and update east end Men's room and both Woman's bathrooms FI—renovate Louisa's office for State Trooper use Town Hall— Replace decking on Justice Court ramp Equipment maintenance/repair—$41,500 Musco lighting contract for park lighting, installation of fire boiler at HWY, 10KW propane generator for FI Emergency communications Building Rentals-$80,400 no change unless contractual adjustments are made Vehicle GPS-$3,650 installation and monthly monitoring for new GPS systems for DPW vehicles Property Taxes -$11,900 to cover increase in taxes Refuse Disposal—$14,500 no change Meetings &Seminar—$500.00 Travel -$1,500 no change Dues & Subscriptions -$100 no change Licenses & Permits- $1500, SPEDES permit fees Traffic Control Signs &Sign Parts- Light& Power-$3700 no change Signal Maintenance-$12500 no change Street Lighting F/T Regular Earnings -$68,600 increase reflects 2015 salary for Tim F/T Overtime Earnings- $1000 Street Light Fixtures-$4000 FI fixtures Gas &Oil -$2500 same Small Tools, Implements-$500 Motor Vehicle Parts& Supplies-$1000 no change Street Light Parts& Supplies- $5000 Street Lighting Power-$112,000 Vehicle Maintenance/Repair- $2800 no change Pole Rental -$ 7,000 due to rental price history Meetings & Seminars-$300 no change Licenses & Permits-$400 Electrician license renewal Off Street Parking Miscellaneous Supplies -0 not needed Asphalt- $11,000 Kenny's Beach parking lot(HWY to level) Price determined from microsurface bid price J/ILLIGU I`t a.U,v�rn --MW I r AUSIAM QUOTE lammw SUPPLY COMPANY �. www.marjam.cpm ORDER NO. UPC VENDOR ID"EDATE 9ujitlingMaterials: Drywall-ACQUSI ICS•Lublbel-Tools-Flaor"19 w,j�/(�/ 000000 07/22/14 15228508—OQ Adhesives-Doors-Wlttdowa-h1sutatloa-SPdlog,Roprug PAGE H P.O.NO. NEW CARPET 1 CUSTA 31673 SHIPTO: SOUTHOLD TOWN DPW PUBLIC WORKS PUBLIC WORKS CORRESPONDENCE TO: MARJAM - MATTITUCK KATRINKA HOUSE 12585 SOUND AVE MATTITUCK, NY 11952 MATTITUCK, NY 11952 BILL TO: SOUTHOLD TOWN DPW PUBLIC WORKS PUBLIC WORKS TERMS PO BOX 178 INSTRUCTIONS PECONIC, NY 11958 INV 31 DUE30 SHIP POINT SHIPVIA S IPPCD MARJAM - MA.TTITUCK PICK UP UNIT AMOUNT QUANTITY QUANTITY QTY. QTY PRICE (NET) r PRODUCT 6.0. SNIPPED UlNI AND DESCRIP110N ORDERED 28.50 3963.5q 139.07 SYD ItACTION 0.00 TO FOLLOW 12X104.3 each Q.00 5 0.00 CARPET ADHESIVEHENRY each O.QO1I 486.75 LLCARPET each486.75 1I 47 00141.0Q POLDCARPET 3 CTN 5 M701C350 00 350,00 41, Govt BASE BLACK #701 25/4' CTN 080 VINYL each 6 MISCFI 28.30 28.30 INSTALLCOVEBASE 1 each 200.00 DIVIDER BAR METL GOLD 12 CARPET BINDER each 8 MISCFI 0.00001 0,00 MOVEFURNITURE 1 EACH 9 DISCLAIMER SPECIAL ORDER SIGN OFF THIS THE MATERIAL(s) LISTOT EDCONCELLEDOORERETUItNER IS D ESPECIAL CUSTOMERMUST ORDERED AND AFTER TAKE POSSESSION OF THE MAtERIALSTORWAGEHFEES WILL APPLY, IC HIN 5 DAYS IT WILL BE INVOICED AND Mp,RJAM MAR-JAM WILL NOT BE HELD LIABLE FOR ANY LOSS OR DAMAGE OF THE MATERIAS) THAT I5 At FIAND CONDOITIONS) APPLY- DAYS. THE 5 MATERIAL (S) ALL OTHER MARJ TERMST IN ITS DATE AGREED BY: Total 5169.55 ]25,00 3RD PRTY FRT 5294.55 9 Lines Total Invoice Total ThiS quote is valid fox 30 days on standard material & 24 hours on any Lumber Products unless otherwise stated in price increases writing' & is subject to manufactures Continued Continued JB's Asphalt Sealcoating, Inc. Estimate 129 Sunrise Ave Riverhead, NY 11901 'warrS; 1Adcjr s Town Of Southold Parks and Recreation Aft: Jeff [ Ee "fstii'ri�t�No: - Pi;ipject• . 07/17/14 65 Iescriptian: Quantity .Cost Total Cochran Park: Armor Crack Install Armor Crack Repair System. 150 19.OQ 2,850.00 Repair Asphalt Repair raised area 2'x2'.Sawcut and remove old 1 300.00 300.00 Patching asphalt and all undesirible materials. Install Type 6 asphalt and compact to grade. DecoColor 4 Coat System: Winter Careen 1 14,130.00 14,130.00 System 1 coat of Acrylic Resurfacer 2 coats of paint with sand 1 finish coat of paint layout and paint playing lines according to USTA Standards. Sales Tax 8.625% 0.00 Total �j 7;28Q.00 Jul 18 2014 4: 31PM HP LASERJET FAX P. 1 Court Order, Inc. P.O. Box 1764 i 28 Old Country Road Quogue, N.Y. 11.959 Phone (631) 653-0132 Fax (631) 653-3474 July 18, 2014 Home Improvement LicEns.:, #'s: Town of Southampton 9"34's Town of Southold Town of East Hampton 0 056 Attention: Jeff The following is a proposal/contract for the repair of the 6 All-Weather tennis couz ts. Armor CracIc Repair& Recolor: Carol Ave. Tennis courts 1) Clean court surfaces of all debris. Clean aut cracks. 2) Pill cracks with appropriate crack filler and Armor crack repair system.RQsc t avid replace net posts and footings. 3) Fill all puddles & low spots with deep patch. 4) Patch any birdbaths with Deep Patch as possible. S) 2 coats of New Surf acrylic resurfacer. 6) Clean court surfaces between all coloring coats, 7) 2 coats Laykold or Decoturf coloring system. 1 coat of texture course. 1 coat :finish course. ("A11 coloring coats to be laid in opposite directions.) (green) 8) 2 coats of textured White line paint. "Total Cost: $21,500.00 Summer/Fa112014 Total Cost: $ 23,650.00 Spring/Summer 2015 Armor Crack Repair& Recolor: Cochran Park Tennis courts 1) Clean court surfaces of at l debris. Clean out cracks. Repair mushrooms. 2) Fill cracks with appropriate crack filler and Armor crack repair system. Pix aet:posts as needed. 3) Fill all puddles & low spots with deep patch. 4) Patch any birdbaths with Deep Patch as possible. 5) 2 coats of New Surf acrylic resurfaces. 6) Clean court surfaces between all coloring coats. 7) 2 coats Laykold or Decoturf coloring system. I coat of texture course. 1 coat finish course. (All coloring coats to be laid in opposite directions.) 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F+L •: ..: :,. ,. <.., t ,,,.:. , uy �, dfr , a 1 ..,,, 3 :,,. rx• ;.,.,.off. x„. :. .,. *�* .... .., ,, , .,;'h, ... ,�.:- r» .r F ..�:N»',.':� ,,. :, -. ,: f Imp .. ,. ,.:. �m'.�:.. ,.,,.,,,,,, ,,,,;,,,,, ,,,, t,.:.:,-. x:, �.�, r f°„:�., ,.: »�•,:h'”-&rte'rc.,:. a r Y s 4 „ . ;5- .„ „ ,::- e:,,Y s P .,,,. ,,>•. ,a. v... ,„ r ., „. ,<� :v: er .'b v�c '«� t. ., `, - . .: ., ,,..: .,,>-� '�r ,.., ... ,.< ..,,;¢. r ,... ::. ., au`�,. ,��ff,,,.." -... ��„-.a �n�fi'. „�, .. _ iso: r v✓� �. i� .r��" x :y .^v e€«r•>tir�- -'h,,. �"S. „ev ((�� 5.?a�F f v'.ta :"aw ;:ss f 'wa r 0000 to MU �W- 100 1 It Ave West • PO Box 808 • Oskaloosa, IA 52577 Phone: (800) 825-6020 • Fax: (888) 397-8736 July 29, 2014 Southold Parks Attn:Jeff Standish Peconic, NY RE: "10 CCu6 Service"Warranty Renewal Proposal for—Tasker Park Tennis-20 fixtures;Softball- 38 futures;Roller Hocky-12 fixtures Dear Jeff, Thank you for your interest in Musco Lighting's "10 CCu6 Service"Warranty Program. This quote is calculated on the 0 - 300 annual hour level for this particular facility. If we find that the number of annual hours exceed this estimate,then a slight price adjustment may need to be made. Musc6's "10 CCu6 Service"includes the following: ➢ One complete re-lamp of your facility,including lamps, labor and lift ➢ All labor and materials to maintain the operation of your lighting system for a period of 10 years or until your system reaches 3000 hours,whichever comes first. ➢ Toll free, direct access to our Warranty Specialists. Individual lamp outages would be repaired when the usage of the field is materially impacted. Exclusions are vandalism,major storms or lightning, failure of owner's electrical service,or unauthorized alterations. Your quote based on 0 - 300 hours of annual usage is: ➢ Roller Hockey...............$2,340 ➢ Tennis.........................$3,900 ➢ Softball........................$7,409 Total..............$13,649.00 Start date of warranty will be back dated to the expiration date of the existing warranty of 12-12-12. Please feel free to call me with any questions or concerns. Thanks again for your interest in Musco Lighting's "10 CCu6 Service"Warranty Program. Sincerely, Bob Waters Musco Lighting LLC Phone-800/825-6020 Fax-888/397-8736 bob.waters@musco.com Alk Hardy Plumbing, Heating & Air Conditioning Proposal 'o, PO BOX 1460 MATTITUCK, NEW YORK 11952 (631) 298-8181 PHONE (631) 298-8320 FAX To: TOWN OF SOUTHOLD - HIGHWAY DEPT. PH# Date 7/30/14 275 PECONIC LANE Job Site PECONIC, NY 11958 275 PECONIC LANE PECONIC,NY 11958 ATTN. TIM ABRAMS email: abramsty@yahoo.com Cell No. 300-6047 Fax No. We hereby submit specifications and estimates for:PRELIMINARY PROPOSAL INATALLATION OF A NATIONAL GRID SUPPLIED BURNHAM MODEL PVG5ANI (150,000 BTU) NATURAL GAS FIRED BOILER WITH THREE (3) ZONES. WE PROPOSE TO SUPPLY AND INSTALL TACO 007 CIRCULATORS, TACO 1" FLOW VALVES, TACO PRESSURE REDUCING VALVE. TACO AIR VENT, TACO 1 1/4" AIR SCOOP, EXTROL #30 EXPANSION TANK, TACO THREE ZONE SWITCHING RELAY, WATTS BACK FLOW PREVENTER, MC DONNELL MILLER LOW WATER CUT OFF AND ANY NECESSARY PIPE, VALVES AND FITTINGS NEEDED TO CONNECT TO THE EXISTING SUPPLY AND RETURN HEAT LINES. WE PROPOSE TO VENT THE BOILER TO THE EXTERIOR OF THE BUILDING WITH 3" STAINLESS STEEL Z-VENT AND TERMINATION KIT. WE PROPOSE TO CONNECT TO THE TWO INCH IRON PIPE GAS LINE IN THE ATTIC AND EXTEND A 1 1/4" TRACK PIPE GAS LINE AND CONNECT TO THE BOILER. WE PROPOSE TO PRESSURE TEST THE GAS LINE TO ENSURE THERE ARE NO LEAKS. WE PROPOSE TO WIRE THE BOILER AND CHECK TO ENSURE IT IS OPERATING PROPERLY AND EFFICIENTLY. PRICE INCLUDES ALL APPLICABLE LABOR CHARGES TO COMPLETE THE ABOVE DESCRIBED WORK AND ALSO INCLUDES THE REMOVAL AND DISPOSAL OF THE EXISTING BOILER. TOTAL CONTRACT PRICE: $6,500.00 NOTES: 1. THE COST OF THE BOILERIS NOT INCLUDED IN THE ABOVE PRICE, THE BOILER IS PURCHASED DIRECTLY FROM NATIONAL GRID BY THE CUSTOMER. THE BOILER COST IS $2,110.27. THE CUSTOMER IS ENTITLED TO A $1,015.00 REBATE DIRECTLY FROM NATIONAL GRID WHEN THE INSTALLATION HAS BEEN COMPLETED. 2. IF THE CUSTOMER IS TO PERFORM THE WIRING OF THE BOILER, DEDUCT$225.00 FROM THE ABOVE PRICE. CONTRACT PAYMENT SCHEDULE: 50% DOWN 50% UPON COMPLETION *We have a kitchen cabinet show room at our Southampton location (631) 283-1041* *We offer 6 months free financing- 6 months with no interest with monthly payments (if qualified) Check#: Amount: Signature:-- ---OR--- Credit ignature:---OR--- Credit Card Type: Credit Card#: Exp.Date: Signature: PAGE 1 OF 2. TOWN OF SOUTHOLD HIGHWAY DEPT. CONT. PAGE 2. GUARANTEES: 1. ALL WORK GUARANTEED, 1-YEAR ON PARTS SUPPLIED BY HARDY PLUMBING & HEATING AND 1-YEAR ON LABOR. 2. ALL WORKERS ARE FULLY COVERED BY WORKMEN'S COMPENSATION AND LIABILITY INSURANCE. 3. COMPLETE CLEAN UP AT END OF DAY AND END OF JOB. Buyer agrees to 1.5%service charge on all accounts past due 30 days. Buyer also agrees to pay reasonable attorney's fees when unpaid balance is turned over for collection. Material is guaranteed to be as specified.All work to be complete in a Professional manner according to standard practices. Any Alteration or Deviation from above specifications involving extra costs will become an extra charge over and above the estimate. All agreements contingent upon strikes, Authorized signature accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation insurance. Note:This proposal may be withdrawn by us if not accepted within 30 days. Signature ACCEPTANCE OF PROPOSAL—the above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: PAGE 2 OF 2. 07/1812014 12:44 6314764949 CAPLS EQUIPMENT PAGE 01/01 40 Quotation 1848 OLD COUNTRY ASD.(are..56) MFUFORDAVE,(FM 112) EQUIPMENT&S[,1PPLY INC. RlV�CWH SAD, i-7Z M.Y.119Q1 � QATr_HOGUE,MY 1177P g�1727-$SQQ 631-4-M4105 SOUTHOLD Ttl>+n'1 DEFT.MM-WOR SQLJTHaL.D TOM DEP.PUH,WOR PO BOX 178 i}0 RoX 178 RI=CLinc' 14Y 11958 pEr_CN1C, NY 11958 (631)765-3140 (631)765-3140 Order 01'ripr P0 Phimber Dale Wit 1 !�A rsv771 UI3T P ICIi�Ut� 7/1&,�lir 3173$1 - Unit E.Xtp � 1 EXiM XsB+DiKt�7S4 ��ULAREAS�-L PRICEES 1191„ �s�'�7.99 . 7V %pWASAKI 25.5 H,P.ULTRA CUT i 0ft� 4 DECK 100.00 1 1 FRT REI64; YNCi]MINC� FRF16HT 9,727.99 4�f7�y.99 15%HANDLING CHAFIGR ON ALL}�STURN3. 1Ya°A INTEREST PER MON.ON ACCTS,AVER 30 BAYS, NO RETURNS ON$pECAALORD5R!f - Na nETURNS ON CLECTRi0t.OR FUEL SYSTEM PARTE, NO RETUIINS ON EQUIPMENT OR PARTS THAT HAVC BEEN VSEV. K, r_r,nna���Rt.IFn TAI IRT BFe ACCOMPANlEb BYT14ts INVCIICE WFMIN 10 DAYS. 0711512014 13:58 6312985694 NORTHEASTERN EQUIPMT PAGE 01162 ENGINE INFORMATION PROMO DISCOUNT BIP PRICE jSCZ72Va4KH KOHLgR 34 HP ENGINE 12,099 2,A 9,678.75 jLintited Supply___ ' ' r ISCZ72V-921FX KAWASAKI 31 HP 92,399 2,542 9,$57.25 15CZ72V-31FX FX ENGINE SCZ72V 34CY-EFt KOHLER 34HP FUEL 82,599 2,'a$ 1(3,Q1 C,25 INJECTED ENGINE !STT72V-26CH-EFI iCOHLER 28HP FUEL 92,5 9 2,5$$ 10,016.2 r INJECTED ENGIN STT72V-25KBD KUBOTA 25 HP 17,499 3,587 13,911.75 j DIESEL ENGINE • r x� G� 40 4 , �, ` `<< RECEIVED s� k J U L 1 5 2014 rFsS Southold Town Clerk Memo To: Scott Russell/Town Board From: Lloyd Reisenberg Date: 7/15/2014 Re: 2015 Information Technologies Preliminary Expenditure Budget Attached is my 2015 preliminary expenditure budget. In the interest of today's economic times I have done my very best to cap my expenses. However, due to the raising costs of hardware and software and especially the annual maintenance costs of recent application purchases I have had no choice but to increase my expense budget this year. r-- OQ 1 a Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 439 INFORMATION TECHNOLOGIES 440 A .1680.1.100.100 REGULAR EARNINGS 191,423.44 193,499.28 97,808.23 198,300.00 „2, 6 6 - 441 A .1680.1.100.200 OVERTIME EARNINGS 2,851.26 988.82 - - _�� O - 442 A .1680.1.100.400 SICK EARNINGS - 1,425.06 5,398.94 5,500.00 � 00 0 - 443 A .1680.2.100.100 CHAIRS - - 104.99 105.00 444 A .1680.2.400.420 SERVERS - _ _ _ _ 445 A .1680.2.400.450 WORKSTATION/SERVER PERI 2,661.39 3,637.45 414.20 5,000.00 S-000 - 446 A .1680.2.400.520 PERS COMPUTER SOFTWARE 7,527.71 2,704.42 3,791.05 3,810.00 0 - 447 A .1680.2.500.450 TELEPHONE EQUIPMENT 7,998.50 - - - - 448 A .1680.4.100.100 OFFICE SUPPLIES/STATION 89.70 102.19 101.00 101.00 �20 J - 449 A .1680.4.100.150 STANDARD COMPUTER PAPER 655.00 655.00 - 700.00 /00 0 - 450 A .1680.4.100.200 PC PARTS &SUPPLIES 382.32 1,694.42 217.26 3,500.00 4112 0 0 - 451 A .1680.4.100.554 TAPES AND DISKETTES - - - 1,000.00 /000 - 452 A .1680.4.100.555 CABLE AND CONNECTORS 69.90 292.83 - 1,000.00 IL-20 0 - 453 A .1680.4.100.556 GIS SUPPLIES 614.95 1,243.47 293.24 1,000.00 // ()00 - 454 A .1680.4.100.557 PRINTER CARTRIDGES - 62.37 - 500.00 S-00 - 455 A .1680.4.200.100 DATA,VOICE,INTERNET SVC 127,369.96 121,690.15 49,935.33 110,000.00 //0000 - 456 A .1680.4.200.200 CELLULAR SERVICE 1,642.03 1,663.67 528.62 1,300.00 /-7,10 - 457 A .1680.4.200.300 INTERNET SERVICE 3,051.34 3,880.96 2,757.15 4,400.00 5_00 0 - 458 A .1680.4.400.200 TRAINING - 3,300.00 - 2,500.00 Z �_O 0 - 459 A .1680.4.400.250 NETWORK & SYSTEMS CONSU - - 1,000.00 3,000.00 ,?cc?0 - 460 A .1680.4.400.275 WEB-SITE CONSULTANT 23,817.00 4,230.00 4,741.50 4,800.00 ejIFO 0 - 461 A .1680.4.400.280 GOV'T CHANNEL 22 - 146.00 146.00 300.00 - 462 A .1680.4.400.350 SERVER MAINTENANCE 13,021.54 13,604.45 991.20 12,000.00 1;2- 463 02463 A .1680.4.400.351 DISPLAY STATION MAINT 162.00 162.00 13.50 220.00 - 464 A .1680.4.400.352 PRINTER MAINTENANCE 3,990.19 3,018.20 1,248.00 3,200.00 320-0. - 465 A .1680.4.400.353 8MM TAPE DRIVE MAINTENA 669.60 669.60 334.80 3,394.00 - 466 A .1680.4.400.355 PERSONAL COMPUTER MAINT - - - _ _ 467 A .1680.4.400.356 UPS MAINTENANCE 514.16 772.44 620.09 1,500.00 _S-v 0 - 468 A .1680.4.400.357 POLICE AS/400 MAINTENAN - - - _ _ 469 A .1680.4.400.358 TIME MANAGEMENT SYSTEM 6,422.55 6,589.12 7,299.31 8,960.00 '�700 U - Appropriation Control 24 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 470 A .1680.4.400.410 SCANNER MAINTENANCE 1,684.80 1,684.80 842.40 2,000.00 471 A .1680.4.400.420 NETWORK EQUIP MAINTENAN - 75.80 2,301.01 2,500.00 —1oQ - 472 A .1680.4.400.425 ROUTER MAINTENANCE 3,056.04 - 1,667.38 3,000.00 _2000 473 A .1680.4.400.450 TELEPHONE SYSTEM MAINTE 2,849.47 2,557.50 1,230.00 3,500.00 � (7 - 474 A .1680.4.400.551 PAYROLL MAINTENANCE 3,655.20 3,764.88 1,910.28 4,000.00 1-12-00 475 A .1680.4.400.552 FINANCIAL SYSTEM MAINTE 5,680.38 5,850.78 2,968.62 6,300.00 �,6 l S- 476 A .1680.4.400.553 POLICE SYSTEM MAINTENAN 43,815.62 43,510.55 47,425.69 47,430.00 �V`j 00 - 477 A .1680.4.400.554 RPS SYSTEM MAINTENANCE 2,950.00 1,950.00 - 3,000.00 '3 00 0 - 478 A .1680.4.400.555 TAX COLLECTION MAINTENA 8,400.00 6,200.00 6,510.00 6,510.00 6C!00 - 479 A .1680.4.400.556 TOWN CLERK MAINTENANCE 1,690.00 1,775.00 1,865.00 1,990.00 6'O0 - 480 A .1680.4.400.557 COURT SYSTEM MAINTENANC 950.00 950.00 950.00 1,100.00 /100 - 481 A .1680.4.400.558 PC SOFTWARE MAINTENANCE 3,123.00 4,837.18 1,364.60 5,120.00 _'7S-0C) - — 482 A .1680.4.400.559 AS/400 SOFTWARE MAINTEN 8,115.00 8,115.00 - 10,000.00 l( 00 0 - 483 A .1680.4.400.560 GIS MAINTENANCE - - - _ _ 484 A .1680.4.400.562 WEBSITE HOSTING SERVICE 650.00 - - - - 485 A .1680.4.400.563 EPAYROLL MAINT/HOSTING 3,000.00 3,549.00 1,675.00 3,600.00 486 A .1680.4.400.564 MUNICITY MAINTENANCE 9,054.00 10,554.00 10,554.00 11,000.00 487 A .1680.4.400.565 FUELMASTER MAINTENANCE 5,575.37 5,575.37 - 5,880.00 ((� - 488 A .1680.4.400.600 LASERFICHE MAINTENANCE 9,934.00 9,934.00 9,934.00 12,600.00 _� 3,2?0 489 A .1680.4.400.700 ANTIVIRUS SOFTWARE MAIN - 17,461.90 - - - 490 509,117.42 494,377.66 268,942.39 505,620.00 Appropriation Control 25 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 491 LAND MANAGEMENT COORDINATION 492 LAND MANAGEMENT COORDINATION 493 A .1989.1.100.100 REGULAR EARNINGS 97,540.82 97,540.82 48,770.41 99,600.00 - 494 A .1989.1.100.200 OVERTIME EARNINGS - - - 500.00 - 495 A .1989.2.400.100 PLOTTER - - 5,401.00 6,200.00 496 A .1989.2.400.520 PERS COMPUTER SOFTWARE - 4,315.07 - 6,000.00 - 497 A .1989.2.500.100 BAY TO SOUND PROJECT 38,145.42 - - - J _ 498 A .1989.4.100.100 OFFICE SUPPLIES/STATION - - 100.00 200.00 - 499 A .1989.4.200.200 CELLULAR SERVICE 468.68 448.32 162.63 600.00 wo - 500 A .1989.4.400.200 TRAINING - - - 500.00 00(-) - 501 A .1989.4.600.600 DUES &SUBSCRIPTIONS 87.50 87.10 87.94 90.00 J�- 502 136,242.42 102,391.31 _ 54,521.98 113,690.00 , - 503 FISH& GAME 504 A .8720.4.400.100 BEACH DEPENDENT SPCS MG 7,500.00 10,000.00 4,000.00 10,000.00 10) 000 - 505 0000 - 505 7,500.00 10,000.00 4,000.00 10,000.00 RECEIVED AUG 1 5 2014 Southold Town Clerk Li 01 ml Appropriation Control 26 of 57 Land Management Coordination 2015 Budget Request Notes • Full time regular earnings: Assumes a 5% increase to cover promotion to GIS Technician IV position. • Full time overtime earnings: No change from 2014. • Plotter: this was purchased and installed in 2014 so the request is a decrease of $5200. The funds being requested are enough to purchase one set of standard high yield ink cartridges for the plotter. It is assumed that other departments will be able to use their supply lines to purchase ink, paper, etc. as needed. • Personal computer software: This represents an increase of$10,000. The increase is due to the ArcGIS server and desktop software that was purchased as part of the LGRMIF grant project implemented in 2014 and is needed to maintain upgrade protection and support. In addition this includes enough funds to purchase one concurrent software license to account for two additional employees that will be using the software but were not included in the GIS UNA that formed the basis of the grant project. • Bay to Sound Project: No funds requested for 2015 since no formal plans for additional work are in place for 2015. Previously funded work is scheduled to be completed in 2014. However, future work related to the project on Town CPF properties may be funded via the CPF stewardship budget if necessary. • Office Supplies/Stationary: No change from 2014. • Cellular service: No change from 2014. • Training: This represents an increase in $15,500 from 2014. This increase is to provide funds for either one group training session for 12 employees similar to the sessions conducted in 2014 that were funded by the LGRMIF grant plus two individual training courses or approximately ten individual courses. The group training would either be for advanced topics for the group of 12 employees (including two Village employees) that were trained in 2014 or for basic training of additional employees should the need arise. The individual courses would be for the GIS Coordinator or other employees as needed. It is most likely that the training will end up being the individual courses. • Dues & subscriptions: No change from 2014. • Beach dependent species management: No change from 2014. . 3o ac-) Southold Town Ln Police RECEIVED Meo AUG 1 4 2014 Southold Town Clerk POLICE To: Supervisor Russell and Town Board Members �ZHDzo 00 From: Martin Flatley, Chief of Police z ® F CC: File �ol�Sao Date: 8/13/2014 FOUNDED 1680 Re: 2015 Police Department Budget The attached Budget Request Sheet for the year 2015 again addresses our Department's urgent need for manpower. During last year's budget discussions it was agreed upon to dedicate the funds for the hiring of six new police officers in an attempt to work toward our staffing level of 52 police officers. Not only has hiring not taken place as of yet, but one other officer has retired in July and I have filed for retirement of two more officers which I expect to be completed in 2015. This will reduce our force to at least 42 police officers in the calendar year 2015. At the time of this request, hiring still has not taken place so I have included the salaries of (8) eight new police officers, which will not include the anticipated retirements of at least two members during 2015. Accordingly, budget lines that are used to supply a new officer with a variety of equipment (ex. uniforms, weapons, TASERS, etc.) also must be adjusted to reflect the anticipated hirees. Obviously, if we are able to initiate hiring prior to the end of 2014,my requests would be adjusted accordingly. We will be entering our second year of implementing the transition from our previous Ford Crown Victorias to Ford's new version of the Interceptor model, with several of the new vehicles appearing on the road now. Along with the redesign of the vehicle itself, it was necessary to upgrade all of our equipment that an officer uses during the course of a shift, predominantly by purchasing new items. This has added another $5,000-$7,000 cost onto the purchase of the new vehicles, however, once we finish this transition in 2015, the initial equipment cost will dissipate as we can transfer all equipment over to the next vehicle year. I have begun planning for our next large scale expenditure which will be the refurbishing and upgrading of our Dispatch Center that we house at Headquarters. Our current dispatch equipment is over 15 years old, is outdated and much of the console we use to dispatch from cannot be serviced anymore as the parts and technology are both outdated. When we initially invited vendors into Headquarters in 2013 to evaluate and prepare estimates for a new dispatch room, the prices all ranged between $500,0004600,000. We are currently 1 investigating ways to approach this very important process in phases that would address our immediate concerns. t /\ Police Headquarters Building and Grounds Budget There are two important projects under the Buildings and Grounds portion of the 2015 Budget that directly affects the Police Department that I feel compelled to comment on since their approval is critical to the working operations of the Police Department: Storage Building/ Garage In December of 2013 our department took delivery of a $186,000 Command/ Communications van which was obtained by our department on a 100% grant from the Department of Homeland Security. Since acquiring this vehicle, we have used it during numerous drills and as a command post for large scale special events, however, we do not have inside storage for it at Headquarters. We have also looked for a garage big enough to house this vehicle, but also secure enough, since it holds numerous police radios and sophisticated equipment within. We have not been able to identify a building for this vehicle and have since discussed with Jeff Standish from Building and Grounds the construction of a storage building on our department's property in Peconic. Jeff has obtained a price quote for a simple storage building capable of storing our command van in and also with spare room to store other police equipment that has been forced to remain outside during the winter months, as well as some of the emergency management supplies we store at Headquarters. This relatively new vehicle has already suffered substantial weather related damage from being left uncovered throughout last winter and it would be irresponsible to have it further deteriorate over the course of another year. We have also experienced problems with the clarity of the pole camera on this van, the most expensive upgrade to the vehicle, which the company states is the direct result of not having the van inside a building to prevent temperatures swings and its effect on the camera and lenses. The construction of this simple, relatively inexpensive building would afford us the ability to prolong the life span of this valuable piece of equipment, while having it within the secure confines of the Police Department property. Generator It goes without saying that the generator at Headquarters, used as alternative power when we lose electric, is a piece of equipment that is necessary to the operation of Headquarters, and most importantly our Dispatch Room and the Town's 911 system. As evidenced in our two recent hurricanes/storms, our department must be able to operate on generator power when the rest of the town is without power to be able to dispatch all public safety on the North Fork and Shelter Island. I know that the generator is more than 25 years old and needs replacing with a more efficient and reliable generator. I believe Jeff Standish will be furnishing a price for replacement for this piece of equipment also. • Page 2 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 506 POLICE 507 CONTINGENT _. 508 A .1990.4.100.200 POLICE RETIREMENT RESERVE - - - 238,855.00 842,000.00 509 - - - 238,855.00 842,000.00 510 PUBLIC SAFETY COMMUNICATIONS 511 A .3020.1.100.100 REGULAR EARNINGS 719,860.05 753,464.21 380,532.24 783,000.00 834,000.00 512 A .3020.1.100.200 OVERTIME EARNINGS 21,480.92 41,225.00 4,432.10 35,000.00 35,000.00 513 A .3020.1.100.300 VACATION EARNINGS 9,676.09 - - - 514 A .3020.1.100.400 SICK EARNINGS 21,078.19 - - - 515 A .3020.1.100.500 HOLIDAY EARNINGS 37,706.80 34,217.30 13,608.95 38,000.00 40,000.00 516 A .3020.1.200.100 REGULAR EARNINGS - - - - - 517 A .3020.2.200.700 COMMUNICATION EQUIPMENT 62,939.54 93,155.10 10,337.23 76,092.66 100,000.00 518 A .3020.4.100.550 EQUIPMENT PARTS/SUPPLIE 404.00 210.00 335.97 4,500.00 6,000.00 519 A .3020.4.100.600 UNIFORMS&ACCESSORIES 2,080.20 2,088.70 665.95 4,053.60 4,000.00 520 A .3020.4.200.100 TELEPHONE 18,145.49 15,042.63 7,663.42 30,000.00 30,000.00 521 . A .3020.4.400.500 HIGH BAND RADIO SERVICE - 3,000.00 6,000.00 - 12,000.00 522 A-.3020.4.400.600 EQUIPMENT MAINT& REPAI 3,004.50 8,233.75 1,113.50 9,000.00 9,000.00 523 A .3020.4.600.200 MEETINGS&SEMINARS - - - - 500.00 524 A .3020.4.600.300 TRAVEL - - - 500.00 500.00 525 A .3020.4.600.400 TRAINING 370.00 1,340.00 653.00 2,500.00 2,500.00 526 896,745.78 951,976.69 425,342.36 982,646.26 1,073,500.00 527 POLICE 528 A .3120.1.100.100 FULL TIME REGULAR EARNINGS 5,480,764.36 5,747,830.34 2,444,738.32 6,267,100.00 6,600,000.00 529 A .3120.1.100.200 FULL TIME OVERTIME EARNINGS 369,719.10 421,228.56 58,656.40 400,000.00 415,000.00 530 A .3120.1.100.201 FULL TIME OVERTIME-DETECTIVE ONCA 38,337.37 40,556.50 3,090.74 44,000.00 45,000.00 531 A .3120.1.100.300 FULL TIME VACATION EARNINGS 77,163.40 287,545.19 71,825.38 186,000.00 174,000.00 532 A .3120.1.100.400 FULL TIME SICK EARNINGS 36,784.92 158,053.78 (7,626.66) 40,000.00 40,000.00 533 A .3120.1.100.500 FULL HOLIDAY EARNINGS 289,746.33 304,399.09 (1,119.37) 405,800.00 375,000.00 534 A .3120.1.200.100 PART TIME REGULAR EARNINGS 71,708.27 77,034.01 34,891.68 75,600.00 79,000.00 535 A .3120.1.300.100 SEASONAL REGULAR EARNINGS 193,876.29 203,537.28 81,908.06 195,200.00 197,000.00 536 A .3120.1.300.200 SEASONAL OVERTIME EARNINGS 5,163.63 5,985.01 1,378.97 6,000.00 6,000:00 Lk Appropriation Control 27 of 114 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 537 A .3120.2.200.200 CHAIRS - 555.85 - 2,550.00 2,500.00 538 A .3120.2.200.300 FILING/STORAGE EQUIPMEN 250.62 1,054.80 - 2,500.00 2,500.00 539 A .3120.2.300.100 AUTOMOBILES 121,700.00 143,572.15 38,030.91 218,030.91 180,000.00 540 A .3120.2.300.200 ALL TERRAIN VEHICLES - 7,000.00 541 A .3120.2.500.100 BREATH ANALYSIS EQUIPME - - 542 A .3120.2.500.125 OTHER EQUIPMENT - - - - - 543 A .3120.2.500.250 DEFRIBULATORS - 3,950.00 - 5,000.00 6,000..00 544 A .3120.2.500.300 RADAR 8,027.58 3,880.00 - 1,500.00 1,000.00 545 A .3120.2.500.400 RADIO EQUIPMENT - 7,067.35 - 8,000.00 8,000.00 546 ^ .3120.2.500.550 SPRINT PCS CARDS 349:7.87 547 A .3120.2.500.575 NOISE METERS - - - 1,000.00 1,000.00 548 A .3120.2.500.600 WEAPONS 7,702.30 929.30 - 3,650.00 3,300.00 549 A .3120.2.500.625 TASERS 7,249.25 4,176.33 - 6,000.00 8,000.00 550 A .3120.2.500.700 SOFT BODY ARMOR 1,639.15 1,606.50 650.40 9,325.40 3,600.00 551 A .3120.2.500.775 IN CAR VIDEO/COMPUTER/R 7,123.92 10,570.65 809.19 19,500.00 19,500.00 552 A .3120.2.500.800 LIGHT BARS - 1,396.58 - 12,258.24 12,000.00 553 A .3120.2.500.850 TRAFFIC CONES/BARRICADE 2,554.93 2,101.50 - 2,500.00 2,500.00 554' A .3120.2.500.875 OTHER VEHICLE EQUIPMENT - 850.00 784.65 35,936.77 25,000.00 555 A .3120.2.500.900 PHOTO EQUIPMENT - 1,143.76 - 250.00 250.00 556 A .3120.4.100.100 OFFICE SUPPLIES&STATI 6,834.04 5,217.39 1,921.54 7,792.41 7,500.00 557 A .3120.4.100.125 LAW BOOK SERVICE 869.70 289.75 - 500.00 500.00 558 A-.3120.4.10'0.200 GASOLINE &OIL 193,031.01 169,797.44 74,225.07 190,000.00 190,000.00 559 A .3120.4.100.500 MOTOR VEHICLE TIRES 11,139.34 14,038.22 3,508.36 14,000.00 14,000.00 560 A .3120.4.100.550 FLARES,OXYGEN,AMMUNITIO 3,528.02 3,724.05 1,886.38 4,925.00 5,200.00 561 A .3120.4.100.600 UNIFORMS&ACCESSORIES 47,890.81 36,144.60 20,519.28 50,223.15 70,000.00 562 A .3120.4.100.700 PRISONER FOOD 953.28 522.04 656.72 2,500.00 2,500.00 563 A .3120.4.100.750 K9 FOOD/VET BILLS 484.89 546.86 233.94 750.00 750.00 564 A .3120.4.100.800 FIRST AID SUPPLIES 4,841.85 5,254.46 2,393.35 5,000.00 5,000.00 565 A .3120.4.100.900 MISCELLANEOUS SUPPLIES 2,239.20 1,659.78 1,121.20 4,000.00 4,000.00 566 A .3120.4.200.100 CELLULAR PHONE SERVICE 15,073.30 16,653.25 6,149.21 20,000.00 20,000.00 567 A .3120.4.400.400 LAUNDRY& DRY CLEANING 25,892.20 17,863.15 8,882.70 20,000.00 25,000.00 568 A .3120.4.400.600 RADAR/EQUIP MAINTENANCE 3,856.24 1,687.59 491.48 3,500.00 3,500.00 Appropriation Control 28 of 114 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 569 A .3120.4.400.650 VEHICLE MAINT& REPAIRS 93,566.02 72,378.08 40,371.76 92,000.00 92,000.00 570 A .3120.4.400.700 VEHICLE IMPOUND 2,664.60 5,636.75 1,633.50 5,000.00 5,000.00 571 A .3120.4.400.750 BICYCLE MAINT& REPAIRS - 426.69 - 500.00 500.00 572 A .3120.4.400.925 SANE NURSE 425.00 750.00 1,500.00 1,500.00 2,000.00 573 A .3120.4.500.200 INTERPRETER SERVICE 1,469.20 1,497.71 336.25 2,000.00 2,000.00 574 A .3120.4.600.100 CONFIDENTIAL INFORMANTS - 425.00 - 500.00 500.00 575 A .3120.4.600.125 MISC. CONTRACTED SERVIC - 204.00 - 500.00 500.00 576 A .3120.4.600.200 POLICE OFFICER TRAINING 3,961.51 700.00 954.53 9,000.00 12,000.00 577 A .3120.4.600.225 MEETINGS&SEMINARS - - 199.00 3,500.00 3,500.00 578 A .3120.4.600.250 FI CONSTABLE TRAINING - - - 2,000.00 2,000.00 579 A .3120.4.600.300 TRAVEL REIMBURSEMENT 228.12 2,610.16 30.00 300.00 300.00 580 A .3120.4.600.400 INOCULATIONS - - - 1,260.00 1,000.00 581 A .3120.4.600.600 DUES&SUBSCRIPTIONS 1,025.00 1,018.95 774.95 2,000.00 2,000.00 582 7,142,682.62 7,795,070.45 2,895,807.89 8,390,951.88 8,677,400.00 583 BAY CONSTABLE 584 A .3130.1.100.100 FULL TIME REGULAR EARNINGS 200,991.89 1831723.19 96,904.94 199,100.00 212,000.00 585 A .3130.1.100.200 FULL TIME OVERTIME EARNINGS 28,611.98 23,818.14 2,599.80 25,000.00 25,000.00 586 A .3130.1.100.300 FULL TIME VACATION EARNINGS 12,604.44 - - - - 587 A .3130.1.100.400 FULL TIME SICK EARNINGS 36,012.67 - - - - 588 A .3130.1.100.500 FULL TIME HOLIDAY EARNINGS 12,679.47 950.53 - 10,000.00 10,000.00 589 A .3130.1.300.100 SEASONAL REGULAR EARNINGS - 4,200.00 720.00 10,000.00 15,000.00 590 A .3130.1.300.200 SEASONAL OVERTIME EARNINGS - 45.00 - - 300.00 591 A .3130.2.300.100 AUTOMOBILES/LIGHT TRUCK 23,729.27 - - - 28,000.00 592 A .3130.2.300.300 BOAT ENGINES 2,950.00 30,888.00 - 36,000.00 593 A .3130.2.400.150 LIGHT BARS 4,017.00 - - - 5,000.00 594 A .3130.2.400.225 TRANSPORT TRAILER - 3,039.00 - 3,500.00 595 A .3130.2.400.250 RADAR - - - - - 596 A .3130.2.400.300 DRY SUITS/DIVE EQUIPMEN - 849.95 58.86 4,500.00 4,500.00 597 A .3130.2.400.375 CHART PLOTTER - 774.21 - - - 598 A .3130.2.400.400 BUOYS 1,680.00 2,355.00 1,937.00 2,700.00 2,700.00 599 A .3130.2.400.700 SOFT BODY ARMOR - - - - - 600 A .3130.2.500.200 RADIO EQUIPMENT 1,688.60 - - 500.00 13,000.00 Appropriation Control 29 of 114 LA S Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 601 A .3130.4.100.100 GENERAL SUPPLIES 867.66 1,055.51 931.99 1,700.00 1,700.00 602 A .3130.4.100.200 GASOLINE &OIL 27,575.51 20,796.95 9,626.35 30,000.00 30,000.00 603 A .3130.4.100.500 EQUIPMENT PARTS/SUPPLIE 838.84 20.00 - 1,000.00 14,000.00 604 A .3130.4.100.600 UNIFORMS &ACCESSORIES 523.95 4,088.86 974.55 3,164.95 3,200.00 605 A .3130.4.200.100 CELLULAR TELEPHONE 924.29 1,385.55 450.40 2,000.00 2,000.00 606 A .3130.4.400.600 BUOY MAINTENANCE 3,908.42 3,867.91 1,349.00 1,500.00 1,500.00 607 A .3130.4.400.625 A CHANNEL MARKER MAINT - - 1,550.00 3,100.00 3,250.00 608 , A .3130.4.400.650 VEHICLE MAINT& REPAIRS 37,542.10 21,197.89 7,979.96 20,000.00 20,000.00 609 A .3130.4.400.700 DOCK RENTAL 6,115.00 6,175.00 6,275.00 7,400.00 7,400.00 610 A .3130.4.400.800 FI DOCK RENTAL - - - - - 611 A .3130.4.500.400 FI HARBOR PATROL 2,576.56 8,246.88 - 7,200.00 7,200.00 612 A .3130.4.600.200 MEETINGS&SEMINARS - - - 300.00 250.00 613 A .3130.4.600.600 DUES&SUBSCRIPTIONS 450.00 - - 450.00 350.00 614 406,287.65 317,477.57 131,357.85 369,114.95 406,350.00 615 JUVENILE AIDE BUREAU 616 A .3157.4.100.100 CONSUMABLE SUPPLIES - - - 50.00 50.00 617 A .3157.4.100.150 PRESENTATION MATERIALS 165.00 - - 550.00 600.00 618 A .3157.4.100.200 GASOLINE &OIL - - - - - 619 A .3157.4.600.100 PROMOTIONAL HANDOUTS - - - 550.00 500.00 620 A .3157.4.600.150 STUDENT SUPPLIES 1,646.97 3,397.79 698.34 2,500.00 2,500.00 621 A .3157.4.600.200 TRAINING 878.25 - - 2,000.00 1,500.00 622 A .3157.4.600.600 DUES&SUBSCRIPTION 30.00 30.00 30.00 100.00 100.00 623 2,720.22 3,427.79 728.34 5,750.00 5,250.00 tAO Appropriation Control 30 of 114 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 624 FIRE FIGHTING 625 A .3410.4.100.100 FIRE COORDINATOR SUPPLI 77.40 77.40 77.40 150.00 - 626 77.40 77.40 77.40 150.00 - Appropriation Control 31 of 114 SO Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 627 EXAMINING BOARDS (CAC) 628 A .3610.1.200.100 PART TIME REGULAR EARNINGS 6,916.10 7,668.11 3,061.98 9,300.00 4- 629 A .3610.4.100.100 MISCELLANEOUS SUPPLIES - - - 75.00 - 630 A .3610.4.500.300 CONSERVATION ADVISORY C 4,783.24 4,845.36 2,919.64 6,500.00 s.Soo 631 A .3610.4.600.200 MEETINGS &SEMINARS - - - 1,000.00 i i �}®Q• - 632 A .3610.4.600.300 TRAVEL REIMBURSEMENT 1,166.57 1,531.84 771.86 1,500.00 G®, - 633 12,865.91 14,045.31 6,753.48 18,375.00 - 4oer TO sn Appropriation Control 32 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 634 EMERGENCY PREPAREDNESS 635 A .3640.2.500.700 COMMUNICATIONS EQUIPMEN - - - - - 636 A .3640.4.100.100 MISCELLANEOUS SUPPLIES - 450.00 1,033.02 1,105.00 - 637 A .3640.4.200.100 TELEPHONE-FISHERS ISLAN - - 72.82 100.00 - 638 A .3640.4.600.200 MEETINGS&SEMINARS 158.53 27.91 - 395.00 639 158.53 477.91 1,105.84 1,600.00 - Appropriation Control 33 of 114 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 640 PROMOTION COMMITTEE 641 A .6410.4.400.100 TOWN PROMOTION COMMITTE 30,000.00 30,000.00 40,000.00 40,000.00 �G°.UUP .VC' 642 30,000.00 30,000.00 40,000.00 40,000.00 �1C�` CJw -CT RE'C-E$V E' AUG 15 2014 SGU;a�i own �e�sli Appropriation ro riation Control 34 of 57 RECEIVED I tf, C F AUG 2 0 2014 � Southold To wn Clerk To Mr. Scott A Russell, Town Supervisor Southold, August 14, 2014 From: Joan Bischoff van Heemskerck, President NFPC Subject: Proposed FY 2015 Regular Budget The proposed FY 2015 budget for the NFPC is based on the FY 2013 North Fork Promotion Council Income statement and current consolidated expenses through August, 2014. Please note, 2014 figures are not finalized. Copies of these reports are enclosed. (Appendix B) Projected budget for 2014 for the NFPC: REVENUE Town Grant $ 40,000* LICVB & Legislative grants $ 40,000 Advertising sales & Fundraising) $100,000 Internet Sales $ 10,000 Membership Dues $ 3,000 Tradeshow Sponsorships $ 2,000 SPECIAL SOUTHOLD 375 LINE ITEMS SC Southold 375 Grant (proposed) $ 20,000 Matching private fundraising $ 20,000 TOTAL REVENUE $235,000 EXPENSES Information Center Operations $ 45,000 Promotion Director $ 30,000 NFPC Guide (Print/Commissions/Distrib.) $ 70,000 Tradeshows $ 7,500 Central Calendar Website $ 12,500 NFPC Website Improvement $ 5,000 Taste North Fork $ 15,000 General Administration (Inc. Internet Maintenance) $ 15,000 SPECIAL SOUTHOLD 375 LINE ITEMS Promotion Southold&Southampton 375 $ 40,000 TOTAL EXPENSES $235,000 *See details below PO BOX 605,, Southold, NY 11971 visit WWW.NORTH F IC.ORG Vvt,�i Ai,4' p /I Documentation in support of the 2015 Town Grant/Proposed 2015 budget. The membership of the NFPC thanks the Town Board for its continued investment in the business community and support of the NFPC through its 2014 supportive grant in the amount of$40,000. NFPC programs (see bulleted points below) helped to almost double State and Local Tax revenue year to date compared to 2013. (Appendix A) To quote Lalia Rach (Emeritus Dean of the Robert Tisch Center and NYU School of tourism) : "You must be very proud of your progress as you do serve as a premier example of what can happen when professionals pull together. The experience you have created is authentic and genuine, two fundamental elements for success. It is not about the product or services but the experience that attracts". In 2014, the additional $10,000 restoring the total NFPC grant by the Town to its original $40,000, requested for and used towards the budget for the new North Fork Calendar of events website WWW.GONORTHFORK.ORG, was money well invested with great return: the NFPC and the Town achieved their goal to make NFPC much more effective and helped the North Fork's (business) community: • 1 enclose a report with 2014 statistics the NFPC maintains (based on formulas provided by the State of NY and Suffolk County) to measure the results of NFPC's work showing marked improvement to the web statistics (more than double 2013 as of July 31, 2104). Please note — these numbers are very conservative and have not been adjusted for many years — and actually may be higher than reflected in the report. • I also point out the marked improvement to the number visitors to the information booths — reflecting an increase in"heads on beds" (overnight visitors spend more during their visit and are less of a burden on tourism infrastructure and transportation) inquiries. Our statistics clearly indicate that the vineyards are important neighbors, but that, for visitors, much more counts. • The Official NFPC Guide of the North Fork increased its distribution to 60,000 copies and are now found all over the North and South Fork, Suffolk and Nassau counties — and are almost "sold out". These programs are the cornerstone of the Town's grant intention — and show to be extremely (cost) effective programs. The new website also contributed greatly to improving yet another very important function of the NFPC as a communicative and deliberative link between the North Fork (small) business community and the Town, County and State Government and its residents, in close cooperation with the Town's EDC. Finally, the NFPC's effort is importantly focused on sustainable tourism. We have seen too many examples of Tourism Promotion efforts by individual businesses and groups lacking proper market focus on the specific nature of the businesses on the North Fork and who their target customers really are. PO BOX 605, Southold, NY 11971 visit WWW.NORTHFO K.ORG AM We have seen costly efforts the effectiveness of which is not measured sufficiently or at all. We have seen efforts using the North Fork brand for commercial activity mostly unrelated to the North Fork, as well as efforts using Agriculture not much benefitting our farms. Mass tourism will increase traffic and overburden our fragile tourism infrastructure, our transportation infrastructure and our ecology — and so kill the goose with the golden eggs. All promotion and advertising should be true—and should really benefit intended beneficiaries. The NFPC endeavors -as almost entirely volunteer organization- to protect the North Fork brand, and to promote it in the best possible way: and the North Fork has unique needs and opportunities. For any tourism effort to be successful on the East End — it MUST take into account the individual character of each of its various parts — its variety is what attracts. This can be done by many modern and professional marketing techniques addressing the target market niches, but not by traditional "shotgun"marketing approaches. To quote Lalia Rach (Emeritus Dean of the Robert Tisch Center and NYU School of tourism) : You must be very proud of your progress as you do serve as a premier example of what can happen when professionals pull together. The experience you have created is authentic and genuine, two fundamental elements for success. It is not about the product or services but the experience that attracts. Going forward, the storms Irene and Sandy are now gone and the recession is technically over. But to some degree, the rebound in the economy is still not felt to sufficient degree by many visitors and locals, businesses and residents alike. The economy so still sees an increased demand for the NFPC and the Town of Southold to help bring more sustainable Tourism to the North Fork to support business; again in 2015, such increased calls on the NFPC to help improve business needs to be met in an environment of reduced resources through increased efficiency. The NFPC's 2013 P&L shows how the NFPC succeeded in achieving such increased efficiency. With respect to the Information Centers we increased opening hours in Laurel (Thu-Sun 10-4pm) and Greenport (Fri-Mon 10-4) and hired new booth ambassadors. In 2014 the Town's grant ($30,000 for the Information booth Budget) so will be a smaller portion the total Booth budget. We also increased visible information available to the public after opening hours both by the internet kiosks and the boards, and guides available outside. Our booth opening "Spring Taste North Fork" —focused on Agri-tourism with booths by small local farmers, fishermen, brewers and vineyards, and restaurants with cooking demonstrations preparing local produce and fish, attracting hundreds of visitors and locals, with a presence by the B&B's. We appreciated seeing so many of the Town's officials there. I enclose Appendix D — Booth Visitors information — specifically showing how we helped visitors find their way. With approximately 4,000 visitors expected to visit our booths in 2015 at an estimated budget for the information booths of$45,000, the cost per visitor is a mere $11.25 —a responsible investment. In our FY 2015 budget we request a continuation of our 2014 of$40,000 to continue our work. The remaining $10,000 will help offset the costs of WWW.GONORTHFORK.ORG—one of the most successful and attractive projects undertaken in the NFPC's history, focusing visitors on what's going on on the North Fork, inviting visitors to join us on the North Fork and stay over. O BOX 6 5, Southold, NY 11971 visit WWW.NORTH FORK.ORG r n-f 3 y This central calendar of events, succeeded—also thanks to the Town's support- in creating an exciting new benefit for business on the North Fork, the Town of Southold and village of Greenport, the schools and community groups, and is allowing even local charity events to reach a larger audience. The weekly interviews give achieved community members a voice everyone should hear by visiting WWW.GONORTHFORK.ORG. What attracts more than the love we all have for the North Fork—by long time residents as expressed in these interviews? With respect to the Trade-shows, the NFPC will represent the Town's (business) community again in the Boston Globe and New York Times travel shows. This year, we are proud to participate in the State of NY's special I LOVE NY isle at Jacob Javits. In Boston we are now also cooperating — or plan to do so — with our counterparts in Riverhead (RCOC). Our New England visitors are playing a more an more important part in our local Tourism—as seen in many more Connecticut, Massachusetts and Maine license plates on our roads of late, not in the least because of laudable efforts by the Orient Cross Sound Ferry. We believe the invite by the Ferry of a dozen or so New England Travel bloggers this past spring to stay at a B&B and visit some of our best attractions was exactly the kind of effort that we need more of. In closing, 2015 will be an exciting year with opportunities to use our Town's 375th anniversary to bring more visitors to the North Fork. Our budget includes a line for promotion of this momentous cultural event — which we also intend to use to lead into a separate fall Taste North Fork 375 events. The anniversary will be organized in close cooperation with the Town's anniversary committee, the Town's EDC and Southampton's HVC (Hamptons Visitors Council —our partner in this endeavor) and Southampton Town's anniversary committee & Historical Society. The two towns, each with its own character, have so much in common — a theme we would like to weave into this coming year's 375 anniversary. Thank you very much for your kind consideration of this budget request, and for the continued investment by the Town of Southold in the economy and its business community. Sincerely, Joan Bischoff van Heemskerck President, NFPC ENCL: A) Visitor Stats—Contributions to the economy and Tax Revenue by NFPC generated Tourism B) Financial Statements NFPC C) Booth Visitor Stats O BOX 605,, Southold,. NY 11971 visit WWW.NORTHFORK.ORG North Fork Promotion Council, Inc. N.B. --Visitors/Cars X 1.5 persons X$150 per day 2014 --Mailings divided X 2 X 1.5 persons X$150 per day July --Directory Distributions divided by 2 X 1.5 persons X$150 per day --Telephone Calls divided by 2 X 1.5 persons X$150 per day Visitor Statistics --Internet Users X 0.25 persons X$150 per day As of 7/1/2014 Current Month FY 2014 Comp Current Mo 2013 Comp FY 2013 Visitors/Cars 4673 431 5104 353 3990 Mailings 44 12 56 21 83 Directory Distributions 34000 35000 69000 3000 43375 Telephone Calls 154 121 275 122 695 Internet Users 15279 6245 21524 5705 26326 (On-line 6/97-2 sites) Total 54150 41809 95959 353 2078 Revenue Generated ($ million) As of 7/1/2014 Current Month FY 2014 Current Month 2013 FY 2013 Visitors/Cars $ 1.05 $ 0.10 $ 1.15 $ 0.08 $ 0.99 Mailings $ 0.00 $ 0.00 $ 0.01 $ 0.00 $ 0.02 Directory Distributions $ 3.83 $ 3.94 $ 7.76 $ 0.34 $ 2.25 Telephone Calls $ 0.02 $ 0.01 $ 0.03 $ 0.01 $ 0.03 Internet Users $ 0.57 $ 0.23 $ 0.81 $ 0.21 $ 0.77 Total $ 5.47 $ 4.28 $ 9.76 $ 0.65 $ 4.06 ECONOMIC IMPACT MEASUREMENTS (Alternative Formula): 2014 2014 2013 $Direct Tourism Spending by Day Visitors: Total Visitors X 60% (number of day visitors)X$93.20 (for NY less NYC)X 0.8 (discount fol $4.29 $ 2.02 $Direct Tourism Spending for Overnnight Visitors: Total Visitors X 40% (number of overnight visitors) X$71.90 (for Ny less NYC)X 4.1 (length of stay for $11.32 $ 5.34 State Taxes Generated: 2014 2013 4.20% $0.66 $0.31 Local Taxes Generated: 4.43% $0.69 $0.33 At (P-7 � a KAREN MCLAUGHLIN Nutrition Program Town Director of HumanO�Q C'oG Home Delivered Meals 40 Services ti� yam► Case Management Town of Southoldc ..c Essential Transportation P.O.Box 85 y Senior Adult Day 750 Pacific Street 0 Care/Katinka House Mattituck,NY 11952 ®�. Alzheimer's Day Care Tel.(631)298-4460 Telephone Reassurance Fax(631)298-4462 Residential Repair RECEIVED MEMO AUG " 5 2014 Southold Town Clerk TO: Elizabeth A. Neville, Southold Town Clerk Supervisor Scott A. Russell and Members of the Southold Town Board FROM: Karen McLaughlin, Town Director of Human Services N RE: Proposed 2015 Budget for the Department of Human Services DATE: August 4, 2014 As requested, I have attached a copy of my preliminary 2015 budget estimate for the Department of Human Services. I have also enclosed a more detailed comparison chart which highlights changes in expenditures and revenues for 2013-2014 and projections for 2015. In reviewing the current status for our 2014 budget, we are well within our projected spending guidelines for the year. With @ 58.3% of the fiscal year to date, our expenditures are at @52%. Improved fleet management initiatives and regular monitoring of contractual spending have resulted in considerable savings this year. While our units of service delivery for our home delivered meals, senior adult day care and transportation assistance programs are slightly below or on target, our congregate nutrition program is @ 10 %below projections. This was due in part to the difficult wintery either the dining room was closed or transportation was suspended for safety reasons. I do expect we will meet our contractual obligations to Suffolk County Office for the Aging(SCOFA) and receive full funding by the end of this year. Voluntary contributions are slightly below projections by 1.3%which may be in response to the difficult economic climate that is particularly challenging for many of our seniors on fixed incomes. For 2015, contractual expenses were decreased by 2.91%. Projected costs for personal services represent a significant increase in overall expenditures of 14.04% for 2015. Four staff members of the HRC have submitted their intent to retire so vacation and sick earnings constitute 8.5% of this increase. I am available to meet with you at your convenience to discuss this preliminary budget in greater detail and to answer any questions you may have. I will also be providing you with a budget summary report prior to our scheduled budget review meeting. Thank you. I ILIL Town of S 2015 Human Services ®�®S' FFo`�c®G a Preliminary Budget Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 643 PROGRAMS FOR THE AGING 644 A .6772.1.100.100 FULL TIME REGULAR EARNINGS 763,711.45 7611593.02 373,945.60 789,200.00 867,291.50 645 A .6772.1.100.200 FULL TIME OVERTIME EARNINGS 8,349.82 987.66 21.43 1,000.00 4,300.00 646 A .6772.1.100.300 FULL TIME VACATION EARNINGS - 7,248.56 6,328.96 6,400.00 42,600.00 647 A .6772.1.100.400 FULL TIME SICK EARNINGS - 13,342.13 6,520.74 7,000.00 57,800.00 648 A .6772.1.200.100 PARTTIME REGULAR EARNINGS 176,210.76 177,708.04 76,881.32 206,900.00 203,558.76 649 A .6772.2.200.200 COPIER 129.99 - - - - 650 A .6772.2.200.300 FILING/STORAGE EQUIPMENT 196.44 239.98 - - - 651 A .6772.2.500.200 CHAIRS - 614.95 - - 250.00 652 A .6772.2.500.400 SMALL TOOLS, IMPLEMENTS 594.90 55.69 - 200.00 200.00 653 A .6772.2.500.500 TELEPHONE EQUIPMENT - - - 250.00 250.00 654 A .6772.2.500.600 SENIOR PROGRAM EQUIPMENT - 1,194.98 - 1,000.00 1,000.00 655 A .6772.2.500.700 KITCHEN EQUIPMENT 967.40 484.50 - 500.00 300.00 656 A .6772.2.500.800 EVSE CHARGING EQUIPMENT - - - - 500.00 657 A .6772.4.100.100 OFFICE SUPPLIES/STATIONARY 2,715.27 2,545.18 1,804.11 2,900.00 2,900.00 658 A .6772.4.100.110 PROGRAM SUPPLIES/MATERIALS 3,457.03 1,142.42 659.71 3,150.00 2,000.00 659 A .6772.4.100.120 ADULT DAY CARE SUPPLIES 401.63 681.40 - 1,000.00 800.00 660 A .6772.4.100.125 KITCHEN SUPPLIES 1,246.01 487.38 958.78 4,000.00 3,600.00 661 A .6772.4.100.150 DISPOSABLES 15,427.19 16,737.01 4,936.35 18,000.00 18,000.00 662 A .6772.4.100.200 GASOLINE &OIL 28,016.89 23,914.57 10,278.63 29,600.00 27,000.00 663 A .6772.4.100.500 MOTOR VEH PARTS/SUPPLIES 2,033.29 1,872.70 1,224.71 2,500.00 2,500.00 664 A .6772.4.100.700 FOOD 162,508.23 162,468.01 68,089.37 198,000.00 200,000.00 665 A .6772.4.200.100 CELLULAR TELEPHONE SERV 2,244.18 3,845.52 1,626.30 4,000.00 4,000.00 666 A .6772.4.400.300 PRINTING - - - 300.00 300.00 667 A .6772.4.400.500 LAUNDRY 1,313.55 1,059.65 415.05 1,700.00 1,800.00 668 A .6772.4.400.600 EQUIP MAINT/REPAIRS 2,907.75 2,699.68 430.00 3,600.00 3,600.00 669 A .6772.4.400.650 VEHICLE MAINT& REPAIRS 22,511.55 10,858.77 8,378.14 18,068.89 19,000.00 670 A .6772.4.400.675 DISHWASHING 2,697.87 2,857.24 1,439.70 3,000.00 3,000.00 671 A .6772.4.400.800 VEHICLE LEASES - 625.63 3,753.81 10,000.00 3,800.00 672 A .6772.4.400.900 VEHICLE GPS - 5,445.00 2,932.50 6,200.00 5,300.00 673 A .6772.4.600.100 ADVERTISING - 30.00 225.90 500.00 300.00 Appropriation ro riation Control 35 of 57 (4;A1 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 674 A .6772.4.600.200 SENIOR TRIPS/EXCURSIONS - - 54.00 100.00 100.00 675 A .6772.4.600.300 TRAVEL REIMBURSEMENT 162.95 190.24 297.04 650.00 350.00 676 A .6772.4.600.400 POSTAGE 85.15 86.19 16.90 100.00 100.00 677 A .6772.4.600.450 INOCULATIONS 420.00 - - - 420.00 678 A .6772.4.600.500 SEMINARS&TRAINING 589.00 149.00 208.92 700.00 500.00 679 A .6772.4.600.700 LICENSES& PERMITS 361.00 61.57 - 150.00 140.00 680 1,199,259.30 1,201,226.67 571,427.97 1,320,668.89 1,477,560.26 Appropriation Control 36 of 57 EXPENDITURE BUDGET WORKSHEET 2014-2015 PRELIMINARY BUDGET CURRENT PROPOSED CHANGE % 2013 2014 2015 INCR(DECR) CHANGE PROGRAMS FOR THE AGING PERSONNEL SERVICES A.6772.1.100.100 FULL TIME EMPLOYEES 785,800.00 789,200.00 867,291.50 78,091.50 A.6772.1.100.200 OVERTIME EARNINGS 1,000.00 1,000.00 4,300.00 3,300.00 A.6772.1.100.300 SICK EARNINGS 14,500.00 7,000.00 57,800.00 50,800.00 A.6772.1.100.400 VACATION EARNINGS 8,000.00 6,400.00 42,600.00 36,200.00 TOTAL: FULL TIME EMPLOYEES 809,300.00 803,600.00 971,991.50 168,391.50 A.6772.1.200.100 PART TIME EMPLOYEES 208,800.00 206,900.00 203,558.76 (3,341.24) Fishers Island Senior Citizen Aide II: 0.00 0.00 0.00 0.00 TOTAL PERSONNEL SERVICES: 1,018,100.00 1,010,500.00 1,175,550.26 165,050.26 14.04% EQUIPMENT A.6772.2.100.100 FURNITURE&FURNISHIN 0.00 0.00 0.00 0.00 A.6772.2.200.300 FILING/STORAGE EQUIP. 0.00 0.00 0.00 0.00 OFFICE EQUIPMENT A.6772.2.200.100 TYPEWRITERS 0.00 0.00 0.00 0.00 A.6772.2.200.200 COPIER 0.00 0.00 0.00 0.00 TOTAL F&F/OFFICE EQUIPMENT. 0.00 0.00 0.00 0.00 A.6772.2.300.100 MOTOR VEHICLES 0.00 0.00 0.00 0.00 A.6772.2.400.100 COMPUTER EQUIPMENT 0.00 0.00 0.00 0.00 OTHER EQUIPMENT A.6772.2.500.100 VACUUM CLEANER 0.00 0.00 0.00 0.00 A.6772.2.500.200 CHAIRS 565.00 0.00 250.00 250.00 A.6772.2.500.300 DESKS 0.00 0.00 0.00 0.00 A.6772.2.500.400 SMALL TOOLS/IMPLEMEN 300.00 200.00 200.00 0.00 A.6772.2.500.500 TELEPHONE EQUIPMENT 0.00 250.00 250.00 0.00 A.6772.2.500.600 SENIOR PROGRAM EQUIF 2,000.00 1,000.00 1,000.00 0.00 A.6772.2.500.700 KITCHEN EQUIPMENT 500.00 500.00 300.00 (200.00) A.6772.2.500.800 EVSE CHARGING EQUIPM 0.00 0.00 500.00 500.00 TOTAL OTHER EQUIPMENT 3,365.00 1,950.00 2,500.00 550.00 TOTAL EQUIPMENT. 3,365.00 1,950.00 2,500.00 550.00 22.00% CURRENT PROPOSED CHANGE % 2013 2014 2015 INCR(DECR) CHANGE CONTRACTUAL EXPENSE: A.6772.4.100.100 OFFICE SUPPLIES/STATIC 2,935.00 2,900.00 2,900.00 0.00 A.6772.4.100.110 PROGRAM SUPPLIES 2,400.00 3,150.00 2,000.00 (1,150.00) A.6772.4.100.120 ADULT DAY CARE SUPPLI 1,000.00 1,000.00 800.00 (200.00) A.6772.4.100.125 KITCHEN SUPPLIES 4,100.00 4,000.00 3,600.00 (400.00) A.6772.4.100A50 DISPOSABLES 18,000.00 18,000.00 18,000.00 0.00 A.6772.4.100.200 GASOLINE&OIL 33,000.00 29,600.00 27,000.00 (2,600.00) A.6772.4.100.500 MOTOR VEH/PARTS/SUPF 2,500.00 2,500.00 2,500.00 0.00 A.6772.4.100.700 FOOD 196,000.00 198,000.00 200,000.00 2,000.00 TOTAL SUPPLIES&MATERIALS 259,935.00 259,150.00 256,800.00 (2,350.00) -0.92% UTILITIES: A.6772.4.200.100 CELLULAR PHONE SERV. 2,200.00 4,000.00 4,000.00 0.00 A.6772.4.200.400 WATER 0.00 0.00 0.00 0.00 TOTAL UTILITIES 2,200.00 4,000.00 4,000.00 0.00 0.00% CONTRACTED SERVICES: A.6772.4.400.100 BLDG MAINT&REPAIR 0.00 0.00 0.00 0.00 A.6772.4.400.300 PRINTING 400.00 300.00 300.00 0.00 A.6772.4.400.500 LAUNDRY 1,700.00 1,700.00 1,800.00 100.00 A.6772.4.400.600 EQUIP MAINT/REPAIR 4,500.00 3,600.00 3,600.00 0.00 A.6772.4.400.650 VEHICLE MAINT/REPAIR 19,000.00 18,068.89 19,000.00 931.11 A.6772.4.400.675 DISHWASHING 3,200.00 3,000.00 3,000.00 0.00 A.6772.4.400.800 VEHICLE LEASES 0.00 10,000.00 3,800.00 (6,200.00) A.6772.4.400.900 VEHICLE GPS 3,800.00 6,200.00 5,300.00 (900.00) TOTAL REPAIR&MAINTENANCE 32,600.00 42,868.89 36,800.00 (6,068.89) -16.49% MISCELLANEOUS A.6772.4.600.100 ADVERTISING 500.00 500.00 300.00 (200.00) A.6772.4.600.200 SENIOR TRIPS/EXCURSIO 150.00 100.00 100.00 0.00 A.6772.4.600.300 TRAVEL REIMBURSEMEN' 500.00 650.00 350.00 (300.00) A.6772.4.600.400 POSTAGE 0.00 100.00 100.00 0.00 A.6772.4.600.450 INOCULATIONS 420.00 0.00 420.00 420.00 A.6772.4.600.500 SEMINARS&TRAINING 800.00 700.00 500.00 (200.00) A.6772.4.600.700 LICENSES&PERMITS 100.00 150.00 140.00 (10.00) TOTAL MISCELLANEOUS 2,470.00 2,200.00 1,910.00 (290.00) -15.18% TOTAL CONTRACTUAL EXPENSES: 297,205.00 308,218.89 299,510.00 (8,708.89) -2.91% TOTAL PROGRAMS FOR THE AGING: 1,318,670.00 1,320,668.89 1,477,560.26 156,891.37 10.62% BUDGET MODIFICATIONS: TOTAL NON-TOWN FUNDING:** (495,326.00) (484,742.00) (487,450.00) FROM TOWN OF SOUTHOLD: 823,344.00 835,926.89 990,110.26 **Grant Revenues, Participant Income/Contributions TOWN OF SOUTHOLD HRC PRELIMINARY BUDGET EXPENDITURE CHART 2015 2013 2014 2015 FULL TIME EMPLOYEES 809,300.00 803,600.00 971,991.50 PART TIME EMPLOYEES 208,800.00 206,900.00 203,558.76 EQUIPMENT 3,365.00 1,950.00 2,500.00 FOOD 196,000.00 198,000.00 200,000.00 GASOLINE&OIL 33,000.00 29,600.00 27,000.00 VEHICLE MAINT/REPAIR 19,000.00 18,068.89 19,000.00 OTHER 49,205.00 62,550.00 53,510.00 1,318,670.00 1,320,668.89 1,477,560.26 TOWN OF SOUTHOLD HRC PRELIMINARY BUDGET 2015 19,000.00,1% 27,000.00,2h ;j �4 2,500.00, A_ In FULL TIME EMPLOYEES o� ®PARTTIME EMPLOYEES *EQUIPMENT ®FOOD *GASOLINE&OIL ®VEHICLE MAINT/REPAIR ci OTHER Human Resource Center-Fleet Management Report-Vehicles January 1,2014 to June 31,2014 HRC VIN Asset Owner Make Model Year Passenge Tires Mileage Oil Annual Annual 12/31/2013 6/30/2014 Maint$ Maint$ Condition Year Projected IDTag last4 Number capacity 7/31/2014 Mileage Mileage;Gals. Gals. Jan-Dec Jan-)un RetirE year to 2013 2014 Fuel Fuel 2013 2014 replace N2 i 9641;2670 T'6 W04'' ' FORD.,, 4DC B11S'2000;" 16,, I T225J7a�Ri6 15UV40,o", . .. 0:0, 50.00;,.; FAIR 2013 2014 4502 2669 TOWN, ,',FORD," f450;Bi15,2tH3,C►- ,20 LT225J75R1' ,84,549,101fV30, 773';; . 00. 0 p, %'$1.G97.82: POOR . ,201,4 2014 <; N4 d501'266,8 TOWN FORD,,_L 4DC BtJS 2000' :-! 20,. LT225J75R16 15W40, 0 '' 0.0: $0;00 FAIR 2014 2014 N5 905 2913 TOWN CHRYSLEF VOYAGER 2003 5 LT215/70R1 98,969 1OW30 10,272 5020 1605.4 294.7 $1,459.78 $295.02 GOOD 2015 2086 TOWN DO�Gf, "GRDiAIt 1994 , : WC,+1' ,12}W80 0 - O0," ".. -? 0:00 2011 2011 N7 7845 3147 TOWN CHEVROL VENTURE 2004 5 LT215/70111 72,811 10W30 10,134 5101 566.5 287.1 $679.30 $1,252.87 GOOD 2016 rN 6 ' 10W30,'1,848'; 554 132.312.tl0" �fRl'POOR7715 2891 SCOFA CHRYSLE VOYAGER 2003 6 LT215/70R1 112,590 1OW30 10,300 4045 555.9 256.2 $1,514.37 $613.09 GOOD 2015 6740 3374 SCOFA FORD 4DC BUS 2005 14 LT225/75R1 92,841 10W30 4,718 2472 570.6 384.0 $728.97 $1,240.98 GOOD 2015 3233 2278 TOWN DODGE RAM 1997 7 LT235/75R1 151,504 1OW30 7,620 463 540.6 45.9 $947.73 $259.79 POOR 2014 7104 2704 SCOFA DODGE TK VAN 2001 7 LT235/75R1 101,903 10W30 5,527 2768 372.0 191.5 $2,080.68 $52.94 GOOD 2016 N17 1332 3645 TOWN CHEVROL MALIBU 2007 4 65R15 69,371 10W30 9,483 3126 361.8 128.3 $836.21 $1,596.16 VERY GOOD 2017 N18 4102 3667 SCOFA CHEVROL EXPRESS 2007 r12 LT235/75R1 50,215 10W30 6,900 3369 573.7 246.5 $251.81 $275.44 VERY GOOD 2018 rii9: 9528', r(5WN FO$D CU5 goo 2N20 1057 3908 SCOFA FORD E450 BUS 2008 LT225/75R1 48,662 1OW30 13,986 6122 1,707.7 737.6 $1,044.97 $1,439.14 VERY GOOD 2019 N21 3573 4174 TOWN FORD BUS 2011 LT225/7581 16,612 5,253 3102 588.7 351.3 $199.19 $571.29 VERY GOOD 2020 N22 7091 4139 TOWN FORD ESCAPE 2012 P23/70R16 14,017 5,365 3326 255.3 161.6 $65.84 $55.44 VERY GOOD 2022 N23 5378 4223 TOWN FORD ESCAPE 2012 P23/70R16 10,682 5,512 1865 272.0 91.3 $622.66 $262.25 VERY GOOD 2022 N24 8851 4263 SCOFA FORD BUS 2012 LT225/75R1 16,711 9,731 4795 1,228.8 594.9 $15.00 $209.44 VERY GOOD 2022 N25 8558 4341 ITOWN FORD I FUSION 2013 5 1,759 179 1142 22.0 16.4 $257.70 $77.20 NEW 1 2022 N26 18165 4366 ITOWN INISSAN ILEAF 12013 14 4,510 I I I I INEW 1 2016- 107,601 47,270 8,353.3 3,842.7 $12,554.03 $8,201.05 HRC ANNUAL VEHICLE OPERATIONS/TRENDS 2008-2014 *Lease 2008 2009 2010 2011 2012 2013 2014 Total Annual Miles 126,658 111,593 87,295 99,478 95,010 107,601 47,270 2008 2009 2010 2011 2012 2013 2014 Annual Gas&Oil $26,342 $16,494 $18,172 $30,801 $28,017 $23,449 10,278.63 2008 2009 2010 2011 2012 2013 2014 Annual Maint.&Repair $8,975 $15,486 $9,623 $11,379 $20,829 $12,554 8,201.05 2008 2009 2010 2011 2012 2013 2014 Annual Gallons of Gas 0.0 0.0 0.0 0.0 #REF! 8,353.3 3,842.7 Total Costs: $35,317 $31,980 $27,795 $42,180 $48,846 $36,003 Note: 2013 Annual miles and gallons of gas compiled from fuelmaster. Annual Gas&Oil/Maintenance compiled from General Ledger Town of Southold HRC Annual Vehicle Operations 2014 Annual Maint.&Repair Annual Gas&Oil $25,000 $35,000 $30,000 $20,000V $25,000 $15,000 $20,000 ®Annual Mai nt.&Repair ■Annual Gas&Oil $10,000 $15,000 $10,000 $5,000 $5,000 $0 $0 2008 2009 2010 2011 2012 2013 2014 2008 2009 2010 2011 2012 2013 2014 Total Annual Miles Annual Gallons of Gas 140,000 9,000.0 g 8,000.0 120,000 7,000.0 100,000 6,000.0 5,000.0 80,000 4,000.0 ®Total Annual Miles 3,000.0 ®Annual Gallons of Gas 60,000 2,000.0 40,000 1,000.0 0.0 2008 2009 2010 2011 2012 2013 2014 20,000 '2012 Fuelmaster data available 3/22/12-12/31/12. Represents an annual projection based on 9 months of data. 0 2008 2009 2010 2011 2012 2013 2014 Alternative Fuels Data Center: Vehicle Cost Calculator Page 1 of 1 437 U.S.Department of Energy-Energy Efficiency and Renewable Energy Alternative Fuels Data Center Vehicle Cost Calculator This tool uses basic information about your driving habits to calculate total cost of ownership and emissions for makes and models of most vehicles, including alternative fuel and advanced technology vehicles.Also see the cost calculator widgets. Choose vehicles to compare Clear all Tell us how you use your car Results Annual Annual Annual Annual Annual Fuel Electric ityFuel/Elec OperatingCost Emissions Vehicle Use Use Cost Cost Per (lbs CO2) 1 } , Mile 2014 Ford C-MAX Energi Plug-in Hybrid Plug-in 151 1,909 $928 $3,201 $0.26 6,067 Hybrid gal kWh 2014 Ford Fusion Hybrid FWD Hybrid 260 0 kWh $947 $3,220 $0.26 6,427 gal 2014 Ford Escape FWD Gasoline 470 0 kWh $1,717 $3,990 $0.33 11,648 gal 2014 Nissan Leaf EV 0 gal 3,588 $706 $2,822 $0.23 4,356 kWh 2014 Chrysler Town and Country FFV 625 0 kWh $2,282 $4,555 $0.37 15,483 gal 2014 Chevrolet Malibu Gasoline 428 0 kWh $1,562 $3,835 $0.31 10,599 gal 2014 Chevrolet Express 1500 AWD Passenger 850 0 kWh $3,101 $5,374 $0.44 21,038 FFV gal amn http://www.afdc.energy.gov/calc/ 8/1/2014 Alternative Fuels Data Center: Vehicle Cost Calculator Page 2 of 2 Cumulative Cost of Ownership by Year(Dollars) 12�^l�C.iti I i I �,fihtt•!L'i I I I i . . . . . . . . . .. 1 2 4cr u. 14 1s 2014 Nisi, Loaf EV 2014 F ort Escape FWD Gasoltre 2014 Ghc idle,Nla ibj Gaso i F;� 2014 Ford F jsior,Hybrid FWD Hybrid 21314 Ghryslcxx Town and 4 o ntrJ FFV 2014 G•hovrolot Expre s 150(1"10;D Passenger Fry 2014 Ford C MAX Encs gi PjUr I u)Hyl-Nrid P 1u�j in Hybrid This graph shows the cumulative cost of ownership by year for each vehicle, including fuel,tires,maintenance,registration, license,insurance,and loan payment.The tool assumes a five-year loan with a 10%down payment.Year one on the graph represents the 10 percent down payment plus the first year's total operating costs.For more information on this graph and other calculations,see the assumptions page. 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Contacts I Web Site Policies I U.S.Department of Energy I USA.gov Content Last Updated:11/12/2013 http://www.afdc.energy.gov/calc/ 8/1/2014 970 Peconic Lane Ken Reeves Of O PO Box 267 Recreation Supervisor Peconic NY 11958 TOWN OF SOUTHOLD Phone: 631.765.5182 Ken.Reeves@town.southold.ny.us TOWN OF SOUTHOLD RECREATIONDEPARTMENT RECEIVED MEMORANDUM J U L 2 9 2014 TO: Betty Neville, Town Clerk Southold Town Clerk FROM: Ken Reeves, Recreation Supervisor DATE: July 29, 2014 RE: 2015 Budget Request Enclosed please find the 2015 budget request for the recreation department. Should you have any questions or desire further information, please contact me at your earliest convenience. Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 681 RECREATION 682 RECREATION 683 A .7020.1.100.100 REGULAR EARNINGS 67,628.71 67,894.58 33,947.29 69,400.00 - 684 A .7020.1.200.100 REGULAR EARNINGS 11,809.50 12,566.62 6,222.42 15,800.00 685 A .7020.2.500.100 CHAI RS - - - - - 686 A .7020.2.500.300 RECREATION EQUIPMENT - - - - - 687 A .7020.4.100.100 OFFICE SUPPLIES/MATERIA 1,355.19 1,817.42 24.99 1,900.00 688 A .7020.4.100.150 YOUTH PROGRAM SUPPLIES 2,086.47 11952.92 156.96 2,200.00 a( - d 689 A .7020.4.100.200 GASOLINE & OIL 383.70 943.90 58.06 600.00 - 690 A .7020.4.400.300 PRINTING - BROCHURE 8,795.87 8,310.81 3,988.80 10,200.00 101 - 691 A .7020.4.400.600 EQUIPMENT MAINT/REPAIRS - - - 200.00 - 692 A .7020.4.400.650 VEHICLE MAINT& REPAIRS 1,249.90 1,773.50 - 1,300.00 160 - 693 A .7020.4.400.900 VEHICLE GPS - 219.00 164.50 300.00 ) - 694 A .7020.4.500.420 YOUTH PROGRAM INSTRUCTO 66,472.50 75,814.50 43,891.00 78,000.00 695 A .7020.4.600.200 MEETINGS &SEMINARS - - - 550.00 - 696 A .7020.4.600.300 TRAVEL REIMBURSEMENT 181.49 673.26 - 350.00 366 - 697 A .7020.4.600.400 SUMMER CONCERT SERIES 3,900.00 3,900.00 3,900.00 3,900.00 j 698 A .7020.4.600.600 DUES &SUBSCRIPTIONS 226.00 339.00 238.00 510.00 Ib - 699 164,089.33 176,205.51 92,592.02 185,210.00 �, '710 - 700 BEACHES(RECREATION) 701 A .7180.1.300.100 REGULAR EARNINGS 90,564.05 90,175.71 - 99,500.00 qCj 7C)o - 702 A .7180.1.300.200 OVERTIME EARNINGS - - - 150.00 j §6 - - 703 A .7180.4.100.100 LIFEGUARD SUPPLIES/TRAI 2,466.89 2,020.11 1,068.76 3,000.00 3, & 704 A .7180.4.100.150 PERMITS/PERMITAPPLICAT 1,629.18 11265.66 - 2,600.00 - -- 705 A .7180.4.200.100 TELEPHONE 1,788.83 1,845.11 196.40 1,800.00 706 A .7180.4.200.400 WATER 256.14 270.21 116.04 500.00 (j - 707 96,705.09 95,576.80 1,381.20 107,550.00 Appropriation Control 37 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 708 HISTORIAN 709 A .7510.1.200.100 PARTTIME REGULAR EARNINGS 18,387.20 18,387.20 9,377.55 18,800.00 - 710 A .7510.4.100.100 OFFICE SUPPLIES/STATION - - - 900.00 - 711 A .7510.4.400.300 PRINTING & ENGRAVING - - - 500.00 - 712 A .7510.4.600.600 DUES &SUBSCRIPTIONS - - - - - 713 18,387.20 18,387.20 9,377.55 20,200.00 - Appropriation Control 38 of 114 T Rudder, Lynda From: Tomaszewski, Michelle Sent: Thursday, August 14, 2014 8:15 AM To: Rudder, Lynda Subject: FW: Budget Review FYI Thank you, uhelCe Michelle L. Toinaszewski Secretarial Assistant Southold Town Supervisors Office Phone: 765-1889 Fax: 765-1823 From:James Grathwohl [mailto:ifgrathwohl@msn.comj Sent: Wednesday, August 13, 2014 9:53 PM To:Tomaszewski, Michelle Subject. RE: Budget Review Hi Michelle, Since I briefly told Scott last week when we met that the LPC budget will remain the same in 2015, I'll not need an appointment to discuss budget again. Thanks. Jim Grathwojhl Chair, Landmarks Preservation Commission From: michellet@town.southold.ny.us To: jfrathwohl@msn.com CC: Damon.Rallis@town.southold.ny.us Subject: Budget Review Date: Tue, 12 Aug 2014 12:41:30 +0000 Good Morning, I am finalizing the budget reviews and just need to know if you'll be requesting an appointment? I know last year you did not have any changes so there was no need to come. Please let me know. Thank you, ichele Michelle L. Tomaszewski Secretarial Assistant Southold Town Supervisor's Office Phone: 765-1889 Fax: 765-1823 1 f John M.Bredemeyer III,President �\tv S® � Town Hall Annex Michael J. Domino,Vice-President �® 54375 Main Road P.O. Box 1179 James F.King,Trustee Southold,New York 11971-0959CA r Dave Bergen,Trustee �® Telephone(631) 765-1892 Charles J. Sanders,Trustee Fax(631) 765-6641 �C®UNTO,� BOARD OF TOWN TRUSTEES R, CE$VED TOWN OF SOUTHOLD BOARD OF TOWN TRUSTEES JUL 2 8 2014 TOWN OF SOUTHOLD SQi�l i ! Towii '1A TO: Elizabeth A. Neville, MMC Town Clerk FROM: John M. Bredemeyer, III, President T Board of Trustees e 7C- DATE: CDATE: July 28, 2014 RE: 2015 Budget Request Attached please find our budget worksheet for 2015. We are requesting an increase in several budget lines. Some of these increases are in anticipation of future office activity and/or due to an increase in general expenses. Several items relative to our pump-out boat program have been increased as we expect higher fuel and repair costs, and we are anticipating a higher contract cost for the Fishers Island services along with possible termination of donated services. The pump- out boat grant must be applied for each year and is, therefore, not guaranteed revenue. We are requesting an increase in Shellfish Advisory for further testing of Town waters as New York State Dept. of Environmental Conservation is cutting back on their services. We respectfully request that you approve this budget. Thank you for your consideration. cc: Board of Trustees Attachment: 2015 Proposed Budget Worksheet Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 722 TRUSTEES 723 A .8090.1.100.100 FULL TIME REGULAR EARNINGS 102,872.78 89,685.96 45,530.55 93,000.00 Per CSEA Contract 724 A .8090.1.100.200 FULL TIME OVERTIME EARNINGS - 51192.27 - 2,000.00$ 2,500.00 -_ 725 A .8090.1.200.100 PART TIME REGULAR EARNINGS 79,020.24 91,519.74 43,332.36 93,800.00 Per Town Boa"rd_& 726 A .8090.1.300.100 SEASONAL REGULAR EARNINGS 5,424.00 4,020.00 584.00 9,500.00 $2,000.00 $--9,500.-00__President 727 A .8090.1.300.200 SEASONAL OVERTIME EARNINGS - - - 500.00$ 500.00_____-_ 728 A .8090.2.200.400 PUMP-OUT BOAT EQUIPMENT 283.90 - - 2,000.00$ 2,000.00 - 729 A .8090.4.100.100 OFFICE SUPPLIES/STATION 1,254.32 1,486.08 403.97 2,000 00 s..__2_,_000_00 730 A .8090.4.100.200 PUMP-OUT BOAT GAS& OIL 2,176.28 1,622.13 468.44 4,000.00$_4,000,90 731 A .8090.4.100.550 WATERWAY MARKERS& EQUI 147.85 - - 620.00$ _l,000.00 732 A .8090.4.100.650 SHELLFISH ADVISORY 177.17 1,680.00 8,150.14 19,420.00$2.0_000 QO _" 733 A .8090.4.200.100 CELLULAR PHONE SERVICE - - - - $ 0._00-----__- 734 A .8090.4.400.500 MOORING SURVEY - - - 20,000.00$25,000.00 - 735 A .8090.4.400.600 EQUIP MAINTENANCE/REPAI 3,764.93 2,110.46 1,945.48 5,000.00$ 6,000.00 736 A .8090.4.400.840 PUMP-OUT WASTE DISPOSAL 1,750.00 1,388.00 - 2,500.00 $14,50,0-0-0-,_.- 737 A .8090.4.500.600 COURT REPORTERS 10,200.00 10,200.00 5,100.00 10,200.00$_1.0,200_.00 738 A .8090.4.600.100 LEGAL NOTICES 1,142.29 2,277.49 607.05 3,000.00 $ 3,000.00 - 739 A .8090.4.600.200 MEETINGS&SEMINARS - - 75.00 200.00 $ 200_,00 - ---- 740 A .8090.4.600.250 PROPERTY TAXES - - 179.51 180.00$ 0.00 741 A .8090.4.600.300 TRAVEL TO FISHERS ISLAN - - - 500.00$ ___500-00- 742 00.00 742 A .8090.4.600.350 TRAVEL(MILEAGE) 240.64 745.69 204.54 250.00 $__1,000.00_ 743 A .8090.4.600.500 ADVERTISING 792.00 - - 500.00 $ 500.00 - 744 A .8090.4.600.600 DUES AND SUBSCRIPTIONS 87.50 87.10 87.94 200.00 $ 200._00_=______ 745 A .8090.4.600.800 PUMP-OUT BOAT MISCELLAN 130.78 143.22 14.24 1,000.00 $ 1,000.00 - 746 209,464.68 212,158.14 106,683.22 270,370.00 - Appropriation Control 40 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 747 TREE COMMITTEE 748 A .8560.1.200.100 REGULAR EARNINGS 1,334.19 1,646.62 793.75 2,000.00 749 A .8560.4.400.200 TREES & COMMITTEE EXPEN 5,188.68 4,926.64 439.15 5,925.00 750 6,522.87 6,573.26 1,232.90 7,925.00 - Appropriation Control 41 of 114 RECEIVED LA2\C, G 2 5 2014 . -?316 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description Southold Town Clerk_ 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 751 COMMUNITY DEVELOPMENT 752 GENERAL FUND WHOLE TOWN 753 FAMILY COUNSELING 754 A .4210.4.500.400 FAMILY SERVICE LEAGUE 33,000.00 33,000.00 - 33,000.00 0()C> - 755 33,000.00 33,000.00 - 33,000.00 - 756 YOUTH PROGRAM 757 A .7310.4.100.100 PROGRAM EQUIP &SUPPLIE - 65.00 - 500.00 758 A .7310.4.400.300 PRINTING,MAILING,POSTAG - 729.00 - 1,000.00 - 759 A .7310.4.500.100 PROFESSIONAL SERVICES - - - - - 760 A .7310.4.600.100 YOUTH PROGRAM ACTIVITIE 575.99 583.09 366.50 4,000.00 761 A .7310.4.600.800 ADVERTISING - 250.00 - 500.00 - 762 575.99 1,627.09 366.50 6,000.00, � - 763 COMMUNITY DEVELOPMENT 764 A .8660.1.100.100 REGULAR EARNINGS 163,334.66 79,915.55 42,638.18 78,600.00 765 A .8660.1.100.200 OVERTIME EARNINGS - 100.65 - - - 766 A .8660.1.100.300 VACATION EARNINGS 7,750.00 16,380.68 - - - 767 A .8660.1.100.400 SICK EARNINGS 4,931.81 56,741.07 - - - 768 A .8660.2.100.200 COMPUTER EQUIPMENT - - - - - 769 A .8660.4.100.100 OFFICE SUPPLIES/STATION - - - - - 770 A .8660.4.200.100 CELLULAR TELEPHONE SERV 234.39 289.13 - - - 771 A .8660.4.600.300 TRAVEL REIMBURSEMENT - - - - 772 A .8660.4.600.500 MEETINGS & SEMINARS - - - - � 773 A .8660.4.600.600 DUES & SUBSCRIPTIONS 87.50 - - - - 774 A .8660.4.600.800 ADVERTISING - - - - - 775 176,338.36 153,427.08 42,638.18 78,600.00 - 776 COMMUNITY DEVELOPMENT FUND r 777 2012 (YR 38)HUD PROGRAM 778 CD .8660.D.012.001 YR 38 ADMINISTRATION 9,472.00 - - - Not applicable 779 CD .8660.D.012.003 YR 38 HOME IMPROVEMENT - - 46,567.35 46,567.35 Not applicable 780 CD .8660.D.012.004 YR 38 ROB PERRY DAY CAR 5,000.00 - - - Not applicable 781 CD .8660.D.012.005 YR 38 SR SV,HANDICAP RA - - - - Not applicable Appropriation Control 42 of 57 rrEIVED Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description AUG 2 5 20142/31/2012 12/31/2013 6/30/2014 Current Budget Request 782 CD .8660.D.012.008 YR 38 CAST 5,000.00 - - - Not applicable 783 CD .8660.D.012.009 YR 38 PECONIC COMM COON Soot'nold Town Cierk5,000.00 - - - Not applicable 784 CD .8660.D.012.013 YR 38 PECONIC LANE SCHO - - 2,270.00 2,270.00 Not applicable 785 CD .8660.D.012.014 YR 38 HABITAT FOR HUMAN - - - 7,730.00 Not applicable 786 24,472.00 - 48,837.35 56,567.35 - 787 2013 (YR 39)HUD PROGRAM 788 CD .8660.E.013.001 YR 39 ADMINISTRATION - 9,285.00 - - Not applicable 789 CD .8660.E.013.003 YR 39 HOME IMPROVEMENT - - 8,129.15 58,857.00 Not applicable 790 CD .8660.E.013.004 YR 39 RB PERRY CAPITAL - - - - Not applicable 791 CD .8660.E.013.005 YR 39 HRC/KATINKA HOUSE - - - 7,243.00 Not applicable 792 CD .8660.E.013.008 YR 39 CAST - 7,500.00 - - Not applicable 793 CD .8660.E.013.009 YR 39 PECONIC COMM COUN - 7,500.00 - - Not applicable 794 CD .8660.E.013.014 YR 39 FREE FACILITY IMP - - - 8,000.00 Not applicable 795 - 24,285.00 8,129.15 74,100.00 - 796 2014 (YR 40) HUD PROGRAM 797 CD .8660.F.014.001 YR 40 ADMINISTRATION - - - - Not applicable 798 CD .8660.F.014.003 YR 40 HOME IMPROVEMENT - - - - Not applicable 799 CD .8660.F.014.004 YR 39 HUMAN SRVCS CAPIT - - - - Not applicable 800 CD .8660.F.014.005 YR 39 HRC/KATINKA HOUSE - - - - Not applicable 801 CD .8660.F.014.008 YR 40 CAST - - - - Not applicable 802 CD .8660.F.014.009 YR 40 PECONIC COMM COUN - - - - Not applicable 803 CD .8660.F.014.014 YR 40 FREE FACILITY IMP - - - - Not applicable 804 - - - - 805 2015(YR 41) HUD PROGRAM 806 CD .8660.G.015.001 YR 41 ADMINISTRATION - - - - �r 807 CD .8660.G.015.003 YR 41 HOME IMPROVEMENT - - - - 808 CD .8660.G.015._ YR 41 a,r —rC' OL - - - - 0 o - 809 CD .8660.G.015. YR 41 - - - - 810 CD .8660.6.015.008 YR 41 CAST - - - - 811 CD .8660.G.015.009 YR 41 PECONIC COMM COUN 812 CD .8660.G.015. YR 41 - - - - 813 - - - - ? - Appropriation Control 43 of 57 19 A . s' io OFFICE LOCATION: MELISSA A.SPIRO ®F SO Town Town Hall Annex LAND PRESERVATION COORDINATOR �® 54375 State Route 25 melissa.spiro@town.southold.ny.us (corner of Main Road&Youngs Avenue) Southold,New York Telephone(631)765-5711 Facsimile(631)765-6640 MAILING ADDRESS: `'®U � P.O.Box 1179 Southold,NY 11971-0959 DEPARTMENT OF LAND PRESERVATION TOWN OF SOUTHOLD RECEIVED TO: Elizabeth A. Neville JUL 3 0 x.014 Town Clerk Southold Town Clerk FROM: Melissa Spiro Land Preservation Coordinator DATE: July 3& 2014 RE: 2015 Department Budget Request for Land Preservation Department Betty: As you had requested, enclosed you will find the Land Preservation Department 2015 Appropriations Budget Worksheet that I have completed for the 2015 Town Budget. The proposed budget for the Community Preservation Funds will follow under separate cover. Melissa enc. Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 814 LAND PRESERVATION DEPARTMENT 815 GENERAL FUND WHOLE TOWN 816 A .8710.2.100.100 CHAIRS 289.99 817 A .8710.2.100.200 DESKS - - - - - 818 A .8710.2.400.400 PC, PRINTERS, ETC. - - - - - 819 A .8710.2.400.520 PERS COMPUTER SOFTWARE 399.00 - - - - 820 A .8710.4.100.100 OFFICE SUPPLIES &STATI 406.86 120.28 - 700.00 700. - 821 700. -821 A .8710.4.400.300 PRESERVE BROCHURES & MA - - - 3,812.00 ?)S I I - 822 A .8710.4.600.100 RECORDING FEES - - 447.50 448.00 q0o - 823 A .8710.4.600.200 MEETINGS &SEMINARS 45.50 751.99 125.00 500.00 50y - 824 A .8710.4.600.600 DUES &SUBSCRIPTIONS 687.50 696.80 703.26 900.00 100 - 825 1,828.85 1,569.07 1,275.76 6,360.00 - 826 COMMUNITY PRES FUND (2%TAX) 827 3 .1320.4.500.300 ACCOUNTANTS 10,000.00 6,000.00 6,000.00 7,000.00 *--------- 828 H3 .1 1.100.100 REGULAR EARNINGS 17,647.23 7,278.41 1,900.74 48,942.00 * ----------- 829 H3 .1620.1.2 . 00 REGULAR EARNINGS - - - - *------------* 830 H3 .1620.1.300.100 EGULAR EARNINGS - - - - *------------* 831 H3 .1620.4.100.100 MIS NEOUS SUPPLIES- 251.75 1,378.31 7 30,400.00 *------------* 832 H3 .1980.4.000.000 MTA PAYRO X 698.21 594.65 278.20 875.00 *------------* 833 H3 .8660.2.500.100 LEGAL COUNSEL 9,421.40 28,1 . 3 8,469.75 50,000.00 *------------* 834 H3 .8660.2.500.200 APPRAISALS 7,900.00 2,590.00 2,750.00 20,000.00 *------------* 835 H3 .8660.2.600.100 LAND ACQUISITIONS 12,7 2,686,282.48 718.06 2,355,948.00 *------------* 836 H3 .8710.1.100.100 REGULAR EARNINGS 0,451.72 161,692.61 80,981.55 167,599.00 *------------* 837 H3 .8710.1.100.200 OVERTIME EARNINGS .80 - - 1,000.00 *------------* 838 H3 .8710.1.100.300 VACATION EARNINGS - - - - *------------* 839 H3 .8710.1.100.400 SICK EARNINGS - - - - *------------* 840 H3 .8710.1.200.100 REGULAR EARN 25,915.77 6,306. - 27,336.00 *------------* 841 H3 .8710.2.400.100 LAND U ONSULTANTS 25,441.20 5,502.50 88.75 55,000.00 *------------* 842 H3 .8710.2.400.200 STEWARDSHIP/MANAGM 63,734.45 400.00 - 213,000.00 *------------* 843 H3 .8710.2.400. LAUREL LAKE IMPROVEMENT - - - - *------------* 844 H3 .871 . 00.400 BITTNER IMPROVEMENTS 11,453.67 1,349.66 189.97 50,000. *------------* Appropriation Control 44 of 57 OFFICE LOCATION: MELISSA A.SPIRO \®F S®vey® Town Hall Annex LAND PRESERVATION COORDINATOR �® 54375 State Route 25 Qa melissa.spiro@town.southold.ny.us (corner of Main Road&Youngs Avenue) Southold,New York Telephone(631)765-5711 Facsimile(631)765-6640 � �® MAILING ADDRESS: ®l�L'®U P.O. Box 1179 Southold,NY 11971-0959 DEPARTMENT OF LAND PRESERVATION TOWN OF SOUTHOLD RECEIVED TO: Elizabeth A. Neville AUG - 8 2014 Town Clerk Southold Town Clerk FROM: Melissa Spiro Land Preservation Coordinator DATE: August 7, 2014 RE: 2015 Department Budget Request for Land Preservation Department Community Preservation Fund (2% tax) Betty: As you had requested, enclosed you will find the Land Preservation Department— Community Preservation Fund (2% tax) 2015 Appropriations Budget Worksheet that I have completed for the 2015 Town Budget. Melissa enc. Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 814 LAND PRESERVATION DEPARTMENT , 815 GENERAL FUND WHOLE TOWN 816 A .8710.2.100.100 CHAIRS 289.99 817 A .8710.2.100.200 DESKS - 818 A .8710.2.400.400 PC, PRINTERS, ETC. - - - 819 A .8710.2.400.520 PERS COMPUTER SOFTWARE 399.00 - - - - 820 A .8710.4.100.100 OFFICE SUPPLIES&STATI 406.86 120.28 - 700.00 - 821 A .8710.4.400.300 PRESERVE BROCHURES & MA - - - 3,812.00 - 822 A .8710.4.600.100 RECORDING FEES - - 447.50 448.00 - 823 A .8710.4.600.200 MEETINGS &SEMINARS 45.50 751.99 125.00 500.00 824 A .8710.4.600.600 DUES &SUBSCRIPTIONS 687.50 696.80 703.26 900.00 - 825 1,828.85 1,569.07 1,275.76 6,360.00 - 826 COMMUNITY PRES FUND (2%TAX) 827 H3 .1320.4.500.300 ACCOUNTANTS 10,000.00 6,000.00 6,000.00 7,000.00 828 H3 .1620.1.100.100 REGULAR EARNINGS 17,647.23 7,278.41 1,900.74 48,942.00 * 7*Syz* 829 H3 .1620.1.200.100 REGULAR EARNINGS - - - - *------ --* 830 H3 .1620.1.300.100 REGULAR EARNINGS - - - - *------ --* 831 H3 .1620.4.100.100 MISCELLANEOUS SUPPLIES 251.75 1,378.31 169.97 30,400.00 * 6idsa 832 H3 .1980.4.000.000 MTA PAYROLL TAX 698.21 594.65 278.20 875.00 *----- � -* 833 H3 .8660.2.500.100 LEGAL COUNSEL 9,421.40 28,183.23 8,469.75 50,000.00 834 H3 .8660.2.500.200 APPRAISALS 7,900.00 12,590.00 2,750.00 20,000.00 835 H3 .8660.2.600.100 LAND ACQUISITIONS 12,798.50 2,686,282.48 718.06 2,355,948.00 44-121jOg 836 H3 .8710.1.100.100 REGULAR EARNINGS 160,451.72 161,692.61 80,981.55 167,599.00 *1�2�000* 837 H3 .8710.1.100.200 OVERTIME EARNINGS 922.80 - - 1,000.00 *------------* 838 H3 .8710.1.100.300 VACATION EARNINGS - - _ _ *_______`---* 839 H3 .8710.1.100.400 SICK EARNINGS - - - _ *_______ 840 H3 .8710.1.200.100 REGULAR EARNINGS 25,915.77 6,306.51 - 27,336.00 *a� 841 H3 .8710.2.400.100 LAND USE CONSULTANTS 25,441.20 5,502.50 13,488.75 55,000.00 842 H3 .8710.2.400.200 LAND STEWARDSHIP/MANAGM 63,734.45 400.00 - 213,000.00 *1'6 000-* 843 H3 .8710.2.400.300 LAUREL LAKE IMPROVEMENT - - - - *-----------* 844 H3 .8710.2.400.400 BITTNER IMPROVEMENTS 11,453.67 1,349.66 189.97 50,000.00 *--------==--* 15-6 Appropriation Control 44 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 845 H3 .8710.2.400.500 PIPES COVE PHRAG ERADIC - - _ _ --------=--* 846 H3 .8710.2.500.100 CONTRACTOR EQUIPMENT - - _ _ *________'__* 847 H3 .9030.8.000.000 SOCIAL SECURITY 15,528.29 13,280.83 6,284.10 19,200.00 *144 ' -* 848 H3 .9710.6.100.100 SERIAL BOND PRINCIPAL 1,177,700.00 1,282,300.00 877,300.00 1,297,300.00 849 H3 .9710.7.100.100 SERIAL BOND INTEREST 1,149,814.41 1,090,819.35 534,930.18 1,051,900.00 *+0o7{0oO* 850 H3 .9730.6.100.100 BAN PRINCIPAL - _ _ _ ------------* 851 H3 .9730.7.100.100 BAN INTEREST - _ _ _ *------------* 852 2,689,679.40 5,303,958.54 1,533,461.27 5,395,500.00 - Appropriation ro riation Control 45 of 57 84 ELIZABETH A. NEVILLE,MMC Town Hall,53095 Main Road TOWN CLERKP.O.Box 1179 CA Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov O T� OFFICER �717J 71,-1, a i� OFFICE OF THE TOWN CLERK R-7-CiENE i JUL 2 201 TOWN OF SOUTHOLD i PF. JUL 31 2014 aF July 2, 2014 So6w vi d Town !'fFrh Michael Verity Building Department In accordance with Section 104(1) of the Town Law, you are required to furnish this office with a detailed estimate, in writing, of the amount of revenues to be received and expenditures to be made during fiscal year 2015. Please use the attached worksheets for this purpose. Please submit your finalized 2015 budget estimate to me as soon as possible, but no later than July 31, 2015. Thank you. r)U)J-AElizabeth A. Neville Southold Town Clerk Attachment Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 853 BUILDING DEPARTMENT AZ 854 B .3620.1.100.100 FULL TIME REGULAR EARNINGS 451,440.74 414,855.61 215,108.99 467,000.00 855 B .3620.1.100.200 FULL TIME OVERTIME EARNINGS - 1,433.72 597.98 2,000.00 - er 856 B .3620.1.100.400 FULL TIME SICK EARNINGS 9,343.87 7,288.54 7,434.35 7,500.00 857 B .3620.1.200.100 PARTTIME REGULAR EARNINGS 83,723.81 72,534.20 30,921.35 102,800.00 �� Coo- 4)D 858 B .3620.2.200.300 FILING EQUIPMENT - 361.04 - - - 859 B .3620.4.100.100 OFFICE SUPPLIES/STATION 1,497.32 1,565.10 776.40 3,000.00c ems« 860 B .3620.4.100.150 PREPRINTED FORMS 1,497.13 1,226.00 1,004.00 1,500.00 861 B .3620.4.200.100 CELLULAR TELEPHONES 1,026.82 707.12 174.92 720.00 -,7�)-O - h 862 B .3620.4.400.600 EQUIP MAINTENANCE/REPAI - - - 500.00 e-,,4> 863 B .3620.4.600.200 MEETINGS &SEMINARS 4,773.87 6,022.96 5,543.45 7,500.00 - 00 864 B .3620.4.600.300 TRAVEL 2,558.82 4,527.87 1,656.37 5,500.00 02 865 B .3620.4.600.600 DUES &SUBSCRIPTIONS 1,501.24 624.50 629.64 3,000.00 866 557,363.62 511,146.66 263,847.45 601,020.00 �C_S_ I 7— a Appropriation Control 46 of 57 Elizabeth Thompson, Chairperson Town Hall Annex Reynolds duPont,Jr. Sl1FFQ(,r 54375 Route 25 4� Joseph Lee 1 ee PO Box 1179 Ronald McGreevy Gy Southold,NY 11971 Howard Meinke Nicholas Planamento o Fax(631)765-6641 Mark Schwartz 4%1 p�', Telephone: (631)765 - 1892 Stephen Geraci O! ' southoldtown.northfork.net Patricia Butler James Grathwohl TOWN OF SOUTHOLD ARCHITECTURAL REVIEW COMMITTEE TO: Elizabeth Neville, Town Clerk RECEIVED Town Clerk's Office FROM: Elizabeth Cantrell, Secretary JUL 2 3 2014 Architectural Review Committee Southold Town Clerk DATE: July 25, 2014 RE: 2015 Proposed Budget With regards to the Architectural Review Committee proposed 2015 Budget, the Committee is not requesting any increase to the current budget lines. Thank you. Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 867 OTHER-ARCHITECT REVIEW BOARD 868 B .3989.1.200.100 REGULAR EARNINGS 1,200.62 561.40 298.54 1,300.00 $1,300.00- 869 B .3989.4.100.100 SUPPLIES - - - 50.00 $ 50.00- 870 1,200.62 561.40 298.54 1,350.00 $1,350.00- Appropriation Control 47 of 57 18B . Z . ?(o 10 0-0 BOARD MEMBERS $®U� Southold Town Hall � F Leslie Kanes Weisman,Chairperson 53095 Main Road•P.O.Box 117 Southold,NY 11971-0959 Eric Dantes Office Location: Gerard P.Goehringer Town Annex/First Floor,Capital One Bank George Horning �® �® 54375 Main Road(at Youngs Avenue) Kenneth Schneider �G'QUNil Southold,NY 11971 http://southoldtown.northfork.net ZONING BOARD OF APPEALS RECEIVED TOWN OF SOUTHOLD Tel.(631) 765-1809 •Fax(631)765-9064 J U L 2 8 2014 TO: Supervisor Scott Russell and Members of the Town Board Southold Town Clerk From: Leslie Kanes Weisman, Chairperson/Department Head, Zoning Board of Appeals Date: July 31, 2014 Re: 2015 Budget Request Attached please find my proposed budget worksheet for 2015 with attachments. All of the line items are the same as approved for 2014, with two exceptions. I am proposing to 1. REDUCE line item B.8010.1.200.100, Part Time Regular Earnings, by$12,980 which is the salary for a PT Senior Clerk Typist, and to 2. INCREASE line item B.8010.1.100.100, Full Time Regular Earnings, to$92,367 per CSEA contract which includes the entry level salary of$35,767 for a FT Clerk Typist.This will increase the ZBA's operating budget for 2015 by approximately$22,787 more than our 2014 budget. However, I believe we can reduce that amount to approximately$10,787 by eliminating the $12,000 expense in line item B.8010.4.500.400, Court Reporters, that we are currently paying for transcriptions of the recorded minutes of monthly Regular Meetings (public hearings) since this task could be part of the job responsibilities of a second full time staff member. The four attachments document the increase in the hours spent by staff assisting the public and the increase in the number of applications handled by the office, especially Special Event Permits, between 2012 and 2014. 1 look forward to meeting with you at the budget hearings to discuss our budget and revenues in further detail. R pectf Ily submitted, _. J l� Leslie Kanes Weisman Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 871 ZONING 872 B .8010.1.100.100 FULL TIME REGULAR EARNINGS 55,292.38 55,292.38 27,646.19 56,600.00 92,367.00 873 B .8010.1.200.100 PARTTIME REGULAR EARNINGS 94,796.03 95,838.52 47,836.51 101,700.00 88,720.00 874 B .8010.2.100.300 CHAIRS - 200.00 - - 0.00 875 B .8010.2.500.100 RECORDING EQUIPMENT - - - 400.00 400.00 876 B .8010.4.100.100 OFFICE SUPPLIES/STATION 805.25 1,164.09 441.30 1,200.00 1,200.00 877 B .8010.4.400.600 EQUIPMENT MAINTENANCE - - - 500.00 500.00 878 B .8010.4.500.100 ZBA CONSULTANT - - - 1,500.00 1,500.00 879 B .8010.4.500.400 COURT REPORTERS 10,200.00 9,100.00 3,500.00 12,000.00 12,000.00 880 B .8010.4.600.100 LEGAL NOTICES 897.92 943.27 514.84 1,400.00 1,400.00 881 B .8010.4.600.200 MEETINGS&SEMINARS 703.18 492.34 1,021.00 1,800.00 1,800.00 882 B .8010.4.600.300 TRAVEL REIMBURSEMENT 2,337.37 2,411.73 1,346.76 3,000.00 3,000.00 883 B .8010.4.600.600 DUES&SUBSCRIPTIONS 147.50 387.10 87.94 150.00 150.00 884 165 179.63 165 829.43 82 394.54 180 250.00 203 037.00 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 141 ZONING 142 B .2110.10 ZONING APPEALS 73,850.00 79,750.00 45,425.00 60,000.00 68,000.00 143 B .2110.20 CHANGE OF ZONES 1,050.00 - - - - 144 B .2110.30 ZBA CONSULTANT REIMBURSEMENT - - - 1,500.00 1,500.00 Number of people assisted at the counter by ZBA staff, and staff hours spent assisting people at the counter (Does not include answering telephone queries) Year Number of People Hours Spent 2012 579 130 2013 646 146 2014* 423 84 * reflects six months of activity assisting the public,from January 1 to June 30, 2014 G. 80oz Actual Actual Actual 2015 Dept. Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request PLANNING Appropriations B .8020.1.100.100 FULLTIME REGULAR EARNINGS 416,895.16 422,165.12 212,445.54 422,300.00 448,067.00 B .8020.1.100.200 FULL TIME OVERTIME EARNINGS - - - 3,000.00 6,000.00 B .8020.1.100.300 FULL TIME VACATION EARNINGS - - - 4,100.00 - B .8020.1.100.400 FULL TIME SICK EARNINGS - - - 8,700.00 - B .8020.1.200.100 PARTTIME REGULAR EARNINGS 64,100.14 65,052.42 34,149.96 68,300.00 69,626.00 B .8020.1.300.100 SEASONAL REGULAR EARNINGS - - - - - B .8020.2.100.300 CHAIRS - - 385.00 385.00 - B .8020.2.200.400 COMPUTER EQUIPMENT 1,155.99 - - - - B .8020.4.100.100 OFFICE SUPPLIES/STATION 2,341.10 1,981.26 702.30 1,900.00 1,900.00 B .8020.4.100.200 FIELD SUPPLIES - - - 300.00 300.00 B .8020.4.400.600 EQUIP MAINTENANCE/REPAI - - - 214.00 214.00 B .8020.4.500.300 SEQRA CONSULTANTS - - - 25,000.00 25,000.00 B .8020.4.500.350 WIRELESS CONSULTANTS 12,775.00 28,000.00 4,000.00 47,000.00 40,000.00 B .8020.4.500.500 PLANNING CONSULTANT - 75.00 - 30,000.00 20,000.00 B .8020.4.600.100 LEGAL NOTICES 243.28 307.01 125.63 1,250.00 1,250.00 B .8020.4.600.200 MEETINGS&SEMINARS 1,204.32 2,305.48 221.00 2,200.00 2,200.00 B .8020.4.600.300 TRAVEL REIMBURSEMENT 3,522.91 2,575.23 1,307.82 5,000.00 5,000.00 B .8020.4.600.600 DUES&SUBSCRIPTIONS 1,207.50 1,790.30 867.82 1,650.00 1,650.00 B .8020.4.600.800 RESEARCH MATERIALS - - - 100.00 100.00 503,445.40 524,251.82 254,205.07 621,399.00 621,307.00 PLANNING Revenues B .2115.10 PLANNING APPLICATIONS 39,605.29 19,700.00 34,625.40 30,000.00 30,000.00 B .2115.20 PLANNING INSPECTION FEES 9,834.70 - 26,894.86 2,500.00 2,500.00 B .2115.30 SEQRA CONSULTANT REIMBURS - - - 10,000.00 25,000.00 B .2115.40 WIRELESS CONSULTANT REIMB 12,775.00 28,000.00 4,000.00 47,000.00 40,000.00 B .3089.80 DEPT OF STATE GRANT 71,518.74 15,668.78 11,569.85 30,000.00 - 133,733.73 63,368.78 77,090.11 119,500.00 97,500.00 RECEIVED AUG - 8 2014 Southold Town Clerg3 RECEIVED t Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description AUG 4 2014 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 906 HIGHWAY, 907 GENERAL FUND MKOTJOWN 908 SUPERINTENDENT OF HIGHWAYS 909 A .5010.1.100.100 REGULAR EARNINGS 288,283.58 295,084.72 148,656.17 299,600.00 910 A ,5010.1.100.200 OVERTIME EARNINGS 9,949.92 5,281.25 8,801.96 15,000.00 /S�)00 -00 911 A .5010.1.100.300 VACATION EARNINGS - - - - 0 - 00 912 A .5010.1.100.400 SICK EARNINGS - - - - 0 -00 913 298,233.50 300,365.97 157,458.13 314,600.00 32-3,637-31 914 HIGHWAY FUND PART TOWN 915 DB .1980.4.000.000 MTA PAYROLL TAX 6,575.82 6,800.36 3,632.76 8,200.00 ��2 00 - 0c) 916 DB .5110.1.100.100 REGULAR EARNINGS 1,402,977.87 1,383,917.24 618,463.82 1,457,000.00 0,(D00 - 0(0 917 DB .5110.1.100.200 OVERTIME EARNINGS 119,851.29 21,814.01 10,376.68 15,000.00 f�_ z00C)- OC) 918 DB .5110.1.100.300 VACATION EARNINGS - 15,673.88 - - 0 - 00 919 DB .5110.1.100.400 SICK EARNINGS - 29,603.19 - - 0 - 00 920 DB .5110.1.200.100 REGULAR EARNINGS 11,726.83 11,744.20 5,872.10 12,100.00 PZ)5 73 - 2'g 921 DB .5110.4.100.100 MISCELLANEOUS SUPPLIES 4,319.09 4,147.91 3,339.59 5,000.00 S, 0 0 0 - 00 922 DB .5110.4.100.200 FUEL/LUBRICANTS 183,549.57 160,268.95 85,663.56 150,157.12 15-0,000 - 00 923 DB .5110.4.100.350 TRAFFIC PAINT 10,340.30 10,850.66 - 11,000.00 100 00 - 00 924 DB .5110.4.100.550 EQUIPMENT PARTS/SUPPLIE 8.90 40.17 119.00 500.00 So CU - 00 925 DB .5110.4.100.900 RESURFACING PROJECTS 296,230.91 233,962.02 - 150,000.00 200,000 - 00 926 D13 .5110.4.100.905 ASPHALT PATCH 84,730.38 28,676.00 15,996.79 25,000.00 2-E 000-- 00 927 DB .5110.4.100.915 CEMENT 3,700.71 2,837.60 824.00 3,000.00 3� C)OO -Q0 928 DB .5110.4.100.925 LUMBER 1,621.13 499.83 245.98 1,500.00 i, 000 - 00 929 DB .5110.4.100.930 STONE BLEND 700.00 1,400.00 495.00 1,500.00 12000 - CIO 930 DB .5110.4.100.950 WARNING DEVICES 484.00 151.57 - 1,500.00 S-00 - 0G 931 DB .5110.4.100.960 DRAIN PIPE/RINGS/COVERS 4,300.00 8,184.00 - 15,800.00 000 - CIO 932 DB .5110.4.100.975 STEEL 6,425.72 7,349.35 - 9,000.00 _ j} 000_- 00 933 DB .5110.4.100.995 SIGNS &SIGN POSTS 10,019.75 51082.75 3,702.60 8,000.00 3, 000 - UO 4 DB .5110.4.400.250 STORM DAMAGE/ROAD STABL 76,655.48 3,024.02 9,780.00 9,963.00 G - 00 935 D133110.4.400.300 DRAINAGE REPLACEMENTS - 15,500.00 - - (; - 00 935 DB .5110.4.400.600 OTHER CONTRACTED SERVIC 6,702.50 3,895.00 1,020.00 2,500.00 10x700 - 00 Appropriation Control 50 of 57 4�q Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 937 DB .5112.2.400.905 CHIPS RESURFACING/RECON 326,609.31 422,755.35 - 469,938.00 x{20,6 19 - 133 938 DB .5120.2.400.100 BAY AVE BRIDGE PROJECT - 8,500.00 - - 0 - 00 939 DB .5130.1.100.100 REGULAR EARNINGS 256,657.82 258,836.04 137,279.58 337,300.00 5� j 1 - q2 940 DB .5130.1.100.200 OVERTIME EARNINGS 21,726.37 24,770.57 21,803.22 20,000.00 20,000 - 00 941 DB DB .5130.1.100.300 VACATION EARNINGS - - - - 0 00 942 DB .5130.1.100.400 SICK EARNINGS - - - _ 0 - 00 943 DB .5130.2.300.100 LIGHT DUTY VEHICLES - 24,266.49 - - 33 ,03 0 - 00 944 DB .5130.2.300.200 HEAVY DUTY VEHICLES - - - 110,000.00 0 - 00 945 DB .5130.2.500.200 PUMPING EQUIPMENT - - - _ C, - 00 946 DB .5130.2.500.300 OTHER EQUIPMENT 15,440.00 - 500.00 6,500.00 2Z-poo- OG 947 DB .5130.2.500.400 RADIO EQUIPMENT - - - 2,000.00 _ 0 - 00 948 DB .5130.4.100.500 PARTS &SUPPLIES 106,398.61 124,174.48 65,873.45 100,186.64 /20,00 0 - 00 949 DB .5130.4.100.550 TIRES 8,029.54 19,756.70 5,057.04 12,000.00 10,000 - 00 950 DB .5130.4.400.300 EQUIPMENT RENTALS 5,400.00 41233.20 - 5,000.00 Is-) 000 - 00 951 DB .5130.4.400.650 MAINTENANCE & REPAIRS 9,430.23 18,883.89 7,415.58 20,000.00 26,000 - 00 952 DB .5130.4.400.900 VEHICLE GPS - 657.00 493.50 31,000.00 Lf,3-00-00 953 DB .5140.1.100.100 REGULAR EARNINGS 112,615.12 118,179.74 35,030.06 114,000.00 q,000 -00 954 DB .5140.1.100.200 OVERTIME EARNINGS - - _ _ 6 -00 955 DB .5140.2.200.100 TYPEWRITERS/OFFICE EQUI - 199.95 - 250.00 2,0- 00 956 DB .5140.2.200.200 FILE CABINETS 1,282.63 - - - 0 - 00 957 DB .5140.2.200.300 OFFICE FURNITURE - _ _ _ O.00 958 DB .5140.4.100.100 OFFICE SUPPLIES 1,269.34 2,190.49 1,039.04 1,566.00 ©0_- OO 959 DB .5140.4.100.125 MISCELLANEOUS SUPPLIES 4,878.81 2,812.44 1,628.00 3,500.00 ,000 -00 960 DB .5140.4.100.400 IMPLEMENTS (SMALL TOOLS 56.56 - 1,024.90 1,500.00 lis 00 - 00 961 DB .5140.4.100.550 EQUIPMENT PARTS/SUPPLIE 1,247.87 79.95 - 2,000.00 962 DB .5140.4.100.600 UNIFORMS 5,010.59 5,446.49 2,992.97 5,000.00 $, 000 -00 963 DB .5140.4.100.700 SAFETY GEAR 1,637.88 1,104.71 1,063.20 5,000.00 00p -00 964 DB .5140.4.100.900 LANDSCAPING MATERIALS 359.94 10,515.76 - 11000.00 L— 00© - 00 - 965 DB .5140.4.200.100 TELEPHONE/CELLULAR PHON 3,150.84 3,603.17 1,814.96 3,000.00 3,00 0 - 0 0 966 ---- -------------- DB .5140.4.400.100 CLEANUP WEEK DEBRIS DIS 25,359.90 51,670.35 13,881.00 35,000.00 ? ' 00 0 - 00 967 DB .5140.4.400.150 RUBBISH DISPOSAL 1,182.04 21,860.30 351.49 1,500.00 )500 -00 968 DB .5140.4.400.600 OFFICE EQUIP MAINT/REPA 1,629.32 1,291.32 645.66 1,300.00 f.3001 -00 Appropriation Control 51 of 57 Actual Actual Actual 2015 Dept. Line Appropriation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request 969 DB .5140.4.600.200 MEETINGS &SEMINARS 570.00 777.24 150.00 1,000.00 '5-00 -00 970 DB .5140.4.600.300 TRAVEL 862.52 2,387.68 2,234.48 2,500.00 2 S-00-00 971 DB .5140.4.600.400 POSTAGE 70.00 78.00 84.00 84.00 33 - 00 972 DB .5140.4.600.500 INOCULATIONS 720.00 60.00 - 1,000.00 /, 1C1 - 00 973 DB .5140.4.600.600 DUES &SUBSCRIPTIONS 929.34 1,574.62 1,819.88 1,700.00 SOD -100 974 DB .5140.4.600.700 LICENSES 1,632.50 738.25 188.50 1,500.00 / ,000- 0 975 DB .5142.1.100.100 REGULAR EARNINGS 21,689.96 42,645.47 50,398.71 114,000.00 0000- 00 976 DB .5142.1.100.200 OVERTIME EARNINGS 28,169.13 131,703.29 129,306.99 129,310.00 90)000- 00 977 DB .5142.2.400.200 SNOW EQUIPMENT - 28,548.00 - 20,000.00 / S—'QOO- 00 978 DB .5142.4.100.100 MISCELLANEOUS SUPPLIES - 2,201.32 2,563.63 3,000.00 3,000 - 00 979 DB .5142.4.100.525 SNOW FENCE 5,001.75 5,068.50 - 4,000.00 0 - 00 980 DB .5142.4.100.550 SNOW POSTS - - - 1,500.00 _ 0 - 00 981 DB .5142.4.100.920 SAND 28,598.80 50,324.16 69,440.00 69,440.00 0)00(j- 00 982 D133142.4.100.935 ROCK SALT 36,790.21 105,785.44 130,048.28 130,052.96 q(3; 000 - 00 983 DB .5142.4.100.975 PLOW BLADES,SHOES,WHEEL - 6,002.76 - 16,000.00 _ - 984 DB .9010.8.000.000 NYS RETIREMENT, BENEFIT 369,541.25 470,125.50 104,164.00 478,800.00 - 985 DB .9030.8.000.000 SOCIAL SECURITY, BENEFI 149,074.92 153,804.59 76,169.57 169,000.00 _ - 986 DB .9040.8.000.000 WORKERS COMP, BENEFITS 152,953.28 149,672.12 119,360.56 168,300.00 - 987 DB .9055.8.000.000 BENEFIT FUND, BENEFITS 55,969.20 56,758.42 28,612.66 69,400.00 _ - 988 DB .9055.8.000.200 EMPLOYEE ASSISTANCE PRO 1,625.64 1,608.16 926.44 2,000.00 - 989 DB .9055.8.000.300 DISABILITY INSURANCE 1,086.24 693.46 289.29 2,000.00 - 990 DB .9060.8.000.000 MEDICAL INSURANCE, NYSH - - - - _ 991 DB .9710.6.000.000 SERIAL BOND PRINCIPAL 155,000.00 70,000.00 - 70,000.00 - 992 DB .9710.7.000.000 SERIAL BOND INTEREST 30,357.20 24,975.97 11,812.87 24,100.00 - 993 DB .9730.6.000.000 B.A.N., PRINCIPAL 117,976.76 71,000.00 - 50,000.00 _ - 994 DB .9730.7.000.000 B.A.N., INTEREST 2,406.45 1,230.26 - 800.00 - 995 DB .9901.9.000.000 TRANSFERS TO HEALTH PLA 976,717.20 1,137,531.26 481,485.85 1,066,986.00 - 996 DB .9901.9.000.100 TRANSFER TO CAPITAL FUN - 83,670.71 43,879.00 50,000.00 - 997 5,278,035.32 5,680,176.28 2,310,360.24 5,821,733.72 Appropriation Control 52 of 57 JC Worksheet 2014 Payroll Budget 7/21/2014 Category 2015 Flat Dollar 2015%Increase Key {ppointed FT 2.00% ap CSEA 7.06% c FT Elected Officials $ 2.00% eft 2015% College Line I Fund/Account Last Name First Name Title Date Hired 2014 Base Key Increase 2015 Base 2015 Long Tour Diff 2015 Step Other Credit X Fact 2015 Budget 191 A5010.1.100.100 Orlando Vincent Sup of Highways 01/01/14 100,857.00 eft 2,017.14 102,874.14 1 102,874.14 192 A5010.1.100.100 Davids Curtis Deputy Sup of Hwy 02/25/85 82,563.23 ap 1,651.26 84,214.49 8.00% 1 90,951.65 193 A5010.1.100.100 Sinramm Joan Secretary 11/30/98 56,639.22 c 3,998.73 60,637.95 6.00% 1 64,276.23 194 A5010.1.100.100 Stromski Lorretta Clerk/Typist 03/02/06 47,249.50 c 3,335.81 50,585.31 1 50,585.31 195'A5010.1.100.100 Ztotal 308,687.33 284DB5110.1.100.100 Bednoski Jayme AEO 06/21/07 28.6467 c 2.0225 30.6692 2,128 65,263.97 285 DB5110.1.100.100 Bondarchuk Joseph HEO 01/19/06 29.1770 c 2.0599 312369 2,128 66,472.12 286 DB5110.1.1,00.100 Corwin Everett AEO 05/12/05 28.6467 c 2.0225 30.6692 2,128 65,263.96 287 DB5110.1.100.100 Coughlin David AEO 01/20/05 28.6467 c 2.0225 30.6692 2,128 65,263.96 288 DB5110.1.100.100 DeJesus Donald AEO 06/21/07 28.6467 c 2.0225 30.6692 2,128 65,263.97 289 DB5110,1.100.100 Doroski David AEO 08/30/07 25.6467 c 1.8107 27.4574 2,128 58,429.26 290 DB5110.1.100.100 DeJesus Robert AEO 03/18/14 23.1330 c 1.6332 24.7662 1.7668 2,128 56,462.23 291 DB5110.1.100.100 Gaffga William Maintenance Mechanic 3 07/30/90 30.0756 c 2.1233 32.1989 7.00% 2,128 73,315.69 292 DB5110.1.100.100 Kettenbeil Robert AEO 03/12/14 23.1330 c 1.6332 24.7662 1.7668 2,128 56,462.23 293 D135110.1.100.100 Sponza Frank AEO 03/10/14 23.1330 c 1.6332 24.7662 1.7668 2,128 56,462.23 294 DB5110.1.100.100 Grilli John HEO 01/03/94 29.1770 c 2.0599 31.2369 7.00% 2,128 71,125.16 295 DB5110.1.100.100 Kalin Lloyd Highway Labor Crew Leader 04/04/88 33.1142 c 2.3379 35.4521 8.00% 2,128 81,477.35 296 DB5110.1.100.100 Kapusta Paul HED 01/20/05 29.1770 c 2.0599 31.2369 2,128 66,472.12 297 DB5110.1.100.100 Laskey Donald AEO 03/03/11 26.3349 c 1.8592 28.1941 0.7067 2,128 61,501.00 298 DB5110.1.100.100 Mellas Richard CEO 01/02/96 29.8547 c 2.1077 31.9624 6.00% 2,128 72,096.93 299 DB5110.1.100.100 Orientale Michael HEO 01/20/05 29.1770 c 2.0599 31.2369 2,128 66,472.12 300 DB5110.1.100.100 Quillin Michael ;AEO 02/03/11 26.3349 c 1.8592 28.1941 0.7067 2,128 61,501.00 301 DB5110.1.100.100 Rogers James 1 Highway Labor Crew Leader 09/26/02 30.8022 c 2.1746 32.9768 5.00% 0.7068 2,128 ( 75,187.53 302 1 DB5110.1.100.100 Rogers Robert JAEO 04/28/05 28.6467 c 2.0225 30.6692 2,128 65,263.96 303 DB5110.1.100.100 Salmon William Maintenance Mechanic 3 05/01/96 30.0756 c 2.1233 32.1989 6.00% 2,128 72,630.50 304 DB5110.1.100.100 Sayre Donald 'AEO 06/21/07 28.6467 c 2.0225 j 30.6692 2,128 65,263.97 305 DB5110.1.100.100 Skabry Thomas �HEO 07/08/96 29.1770 c 2.0599 31.2369 6.00% 1 2,128 70,460.44 306 DB51 10-1.100.100 Smith Thomas Highway Labor Crew Leader 02/18/86 33.1142 c 2.3379 35.4521 8.00% 2,128 81,477.35 307 DB5110.1.100.100 Sweeney Michael AEO 06/21/07 28.6467 1 c 2.0225 30.6692 2,128 65,263.97 308 DB5110.1.100.100 Tabor Roger HEO 08/30/01 29.1770 (c 2.0599 31.2369 5.00% 2,128 69,795.72 309 DB5110.1.100.100 Volinski Michael Highway Labor Crew Leader 01/06/93 33.1142 c 2.3379 35.4521 7.00%1 2,128 1 80,722.93 310 DB5110.1.100.100 Ztotal 1 1,755,371.63 311 DB5110.1.200.100 Grebe Alfred Highway Labor Crew Leader 12/21/00 11,744.15 c 829.14 12,573.28 1 12,573.28 312 DB5110.1 200.100 Ztotal j 12,573.28 313 DB5130.1.100.100 Friedberg Frederick Maintenance Mechanic 2 02/07/85 28.8890 c 2.0396 30.9286 8.00% 2,128 71,081.30 314 DB5130.1.100.100 Rohrbach George Automotive Mechanic IV 05/16/8533.1142 c 2.3379 35.4521 8.00% 2,128 I 81,477.35 315 DB5130.1.100.100 Wells Randall Automotive Mechanic III 03/16/95 31.4309 c 2.2190 1 33.6499 6.00% ( 2,128 75,903.41 316 DB5130.1.100.100 Smith Thomas Automotive Mechanic III 03/31/14 25.9172 c 1.8298 27.7470 1.7668 2,128 62,805.29 316 1 DB5130.1.100.100 Wolbert Steven Automotive Mechanic III 02/17/11 29.1191 c 2.0558 31.1749 0.7067 2,128 67,844.07 317 DB5130.1.100.100 Ztotal i I 359,1 i 1.42 AF N Page PR 1 2014 Debt Service Budget .. ................+.......:Snt+rl AnticrpaYtgn/Dotes..:'........ .......;.......z.......;..... .......;.......i....... .......3[..Bn60,46trcrpat d/7 Nntes-:........f........>. 2015 2015 A--Gen Whole Town_ DB--Hwy Part SM--FIFD SR-Solid Waste All Others Purpose Dated Principal Rate Fund Principal Interest Principal Interest Principal_ Interest Principal Interest Principal Interest Principal Interest Fund Fuel Management System 4/9/2014 66,000 0.74% A 36,000 488 36,000 488 T New London Wharf 4/9/2014 350,000 0.74% SM 100,000 2,590 100,000 2,590 North Ramp Project 4/9/2014 499,000 0.74% SM - 3,693 - 3,693 915,000 136,000 6,771 Highway&PD Improvements 8/29/2014 68,000 1.00% e A 26,000 680 26,000 680 Highway Payloader&Skidsteer 8/29/2014 89,000 1.00% e DB 50,000 890 50,000 890 Orient by the Sea Road Imp 8/29/2014 9,000 1.00% a DB1 3,000 90 3,000 90 D81 Wastewater Treatment Plan 8/29/2014 110,000 1.00% e SS1 110,000 1,100 110,000 1,100 SS1 Highway Dump Truck 8/29/2014 185,000 1.00% e DB 37,000 1,850 37,000 1,850 Bay Ave Bridge 8/29/2014 800,000 1.00% e DB 170,000 8,000 170,000 8,000 1,261,000 189,000 2,760 I Stormwater Mitigation Pending 439,100 1.00% e A 60,900 - Animal Shelter Improvements Pending - 330,000 1.00% a 66,000 3,300 - Highway Building Improvements Pending 3,500,000 1.00% e 150,000 140,000 150,000 140,000 Open Space Pending 3,100,000 1.00% e A Total BAN's 5,715,100 601,900 152,831 212,000 141,168 257,000 10,740 100,000 6,283 113,000 1,190 ... ....... ....... ....... .......°:....SeCia18o1rds_:.,....:1......:'?.. ............:....... Ser+af:Qgnds..... ... Outstanding 2015 2015 A--Gen Whole Town DB--Hwy Part SM--FIFD SR-Solid Waste All Others Purpose Dated Principal Rate Fund Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Fund Refunding#1-GFWT Projects 2/8/2005 110,000 3.75% A 110,000 2,063 110,000 2,063 Landfill Cap&Closure 10/3/2003 1,235,000 Varied SR 295,000 7,690 295,000 7,690 New London Wharf 5/1/1999 1,375,000 3.750% SM 175,000 52,263 175,000 52,263 Open Space#3 4/15/2007 7,409,800 4.00% H3 401,700 306,381 401,700 306,381 H3 Compost Land 4/15/2007 890,200 4.00% SR 48,300 38,860 48,300 38,860 Transfer Station Expansion 4/15/2007 11925,000 4.00% SR 175,000 85,532 175,000 85,532 10,225,000 625,000 430,773 Open Space#4 5/15/2008 5,784,000 4.00% H3 317,800 230,407 317,800 230,407 H3 Peconic Lane School 5/15/2008 1,041,000 4.00% A 53,400 43,681 53,400 43,681 6,825,000 371,200 274,088 I Open Space#5 3/15/2009 4,258,000 4.00% H3 189,000 171,099 1 189,000 171,099 H3 Fishers Island Sewer District 3/15/2009 87,000 4.00% SS2 6,000 3,395 6,000 3,395 SS2 4,345,000 195,000 174,494 Refunding#2 5/4/2009 1,020,000 Varied A 225,000 36,619 225,000 36,619 Open Space#6 6/29/2011 8,815,000 Varied H3 430,000 298,807 430,000 298,807 H3 Fishers Island Roads 6/29/2011 750,000 Varied DB 65,000 22,688 65,000 22,688 Animal Shelter 6/29/2011 1,910,000 Varied A 105,000 63,969 105,000 63,969 11,475,000 600,000 385,464 Total Serial Bonds #REF! #REF! #REF! 493,400 146,332 65,000 22,688 175,000 52,263 518,300 132,082 1,344,500 1,010,089 DS 1 7/211201 c:/sheet/voucher/cseasum.xl s-bfsum 2015 Benefit Fund CSEA Package 7 Contract Period Rates Composite 1/1/15-6/30/15 $ 165.90 Rate 7/1/15-12/31/15 $ 167.53 $ 166.72 Actual Projected 7/14 2015 Total Annual Fund Count Retirees Transfers New Count Monthly Estimate General Fund Whole Town 148 8 156 ######## ######### General Fund Part Town 13 1 14 2,334.01 28,008.12 Highway Fund Part Town 31 31 5,168.17 62,017.98 Solid Waste District 14 14 2,334.01 28,008.12 Totals 206 - - 9 215 ######## ######### 2014 OR NEWER VEHICLE BID-PROPOSAL NO.E-12-13PFTH GROUP V- REGULAR,EXTENDED,AND CREW CAB PICK-UPS BID DATE:NOVEMBER 7,2013 GRQUP V,RENl:1 VIEW..°ZOt*OR:N.EW1E9,COMPACT„4X4 EXTENDED_.1 AB PICKM .0diffOUohO20":W 6 linde><',Auto 7 dans, Radio-AMIEMICD PWF PI GROUP V ITEM 1:VEHICLE#1:NEW 2014 OR NEWER COMPACT EXTENDED CAB PICKUP BIDDERS NO BIDS GROUP V-ITEM 1:VEHICLE#1A:ALTERNATIVE FUEL Year INO BIDS GROUP V-ITEM 1:VEHICLE#2-NEW 2014 OR NEWER COMPACT CREW CAB PICKUP Year INO BIDS GROUP V-ITEM 1:VEHICLE#2A:ALTERNATIVE FUEL Year NO BIDS GROU: P§,ME� Z� IEV}G°20 4{OR EYUER II TON 4X4 PtCKItP�> ca ` �;'G�G `rider. s, '• r� �• ;..,__. ..., a � Aut ,AIC,P tntedGlass}AMtEA CD!,,,,P Shtfto[tFJ trort. yG a Fran �� , y tA. L f. �I?Q�. .0 n a`ti'c :_ •^`ibis� s. ���r� �.z.�x�y w. �< OP6o�,6�Descnptlo�R�i��ish�n'd"rrist�Il;��-,,wa�ia�rPta�i?art te<i11r�L�'`1 a.'� .Tte�' i X:" -;'` �``' .'� _ - } ,,,t �.«, 1 Y y .a ;.,5; p wnj unhall,be heavy duly Onl. ritic crovlr� rtllic urerurnt,dah mbtint �1 Q.S �`iR��ntl ul., 1 tt� LDwa `x. F�y�s•A'. 0.ti:�.�'�...a�..., .,>. �'.2;<.a.. yv'Y :.,.,. ..�-. �.:-:ai.. �� ::' '__ �'�\' �. .-.m y. KatyYclt p frameh^ XsSILon�steel culling edgekmshcoar0t�1e adjustahl sroeslal=ora3 Blectrrcal=f�amessesWj roleireaG AW s S�a►tdiird Io £ht3 ack e>wlseaied - - .:... ..__: , � ;_ ..: , � ti�.<.:; ...,�� $���; .:> .. ..,w.:.,. .., :'. , .>z;.::;����� .r . � y. .:.:: •. P 9 P - a9 ltamess and& tiChesF unht7 he pttsha�l also ind�ide related,addr�onai ;Snor P(oWa1?acka�}���temsto;fh , cies caho ... dtEron�t this , rt � aptton�halla►n howa{}�a�f1'�t{ept4tte.facfof�?�arran}y ottvabic�e offered \ �` � .s ��. `� ` ' '� < ..... ...:..... 4.,.;h.., s .,.,.... 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GROUP V ITEM 2:VEHICLE#1:NEW 2014 OR NEWER 112 TON 4X4 REGULAR CAB PICKUP;133'W.B.,V BOX BIDDERS ED SHULTS CHEVY 664- JOE BASIL CHEY EMERLING CHEVY 941 VAN BORTEL CHEVY VAN BORTEL FORD ED SHULTS FORD 664- 0103 206-1734 5255 585-586-7705 585-586-7705 0220 I Year 2014 2014 2014 2014 2014 2014 Make CHEVY CHEVY CHEVY CHEVY FORD FORD Model-*WT-CD NIA SILVERADO-WT*,LT CK15903 SILVERADO 1500 SILVERADO-WT,LT,LZ 1= 60-Xi:, T ,X `F F150 XL,STX,XLT BASE LEVEL Trim Price FOB $24,503.00 $25,680.00 $24,298.00 $24,342.00 $21,129.00 $21,837.00 MID LEVEL Trim Price FOB $27,470.00 $27,311.00 $27,370.00 $27,490.00 $20,202.00 $21,335.00 HIGH LEVEL Trim Price FOB NO BID NO BID $28,942.00 $29,092.00 $23,032.00 $24,530.00 Factory Options-MSRP less 3% 10% 10% 5% 7% 8% Delivery ARO ASAP 60-90 60-120 60-210 90-180 120 Warranty 3136 51100 3/3651100 31365/100 3/3651100 3/365/60 3/365160 Op#ion 1:2-Wheel Drive -$3,575.00 -$1,900.00 -$3,910.00 -$3,000.00 -$3,800.00 -$2,800.00 Option 2:Tow Pkg w1cont'r $520.00 $525.00 $532.00 $574.00 $563.00 $592.90 Option3:Manual Trans. NIA N/A NIA NIA A NIA Option 4:Accessories MFG/%off MSRP LEER-8% NO BID ARE15% JERICO-ALL/5% JERK ALU7% LEER/8% Option 5:6.5'Bed -$300.00 -$300:00 -$110.00 -$250.00 -$200.00 -$278.00 Option 6:Full or Edge Trip Make/Model Wertern/HTSf7.5 Western/Fisher/Boss 1Sizel$ FisherMDll 51$3,850.00 NO BID $3,750.00 T$4,80017-8$5,200 A SNO-WAY/26-7.51$4,400.00 LJ V. ITEMZ.YE ICL AL ERNATi<fUEt -,. " Year _ �� . ..v ABOVE E-85 ABOVE E-85 AB VE FFV Page 1 of 9 , 00 .r./ DATE: 7/24/2014 moomp RESIDENTIAL.FENCES CORP. QUOTE No.: Q072414-H1 FROM: HUGH GRANT 1775 ROUTE 25 * P.O.BOX 430 * RIDGE, NEW YORK 11961 PHONE NO.631-924-3011 * FAX NO.631-924-3275 QUOTE To: TOWN OF SOUTHOLD ERECT AT: RECHARGE BASIN ADDRESS: 275 PCONIC LANE, SOUTHOLD NY 11958 ADDRESS: HORSESHOE LANE CONTRACT:S.C.D.P.W.#FFCFIF -060914 CUTCHOGUE NY CONTACT: VINCENT M. ORLANDO PHONE No.: 631-765-3140 FAxNo.: 631-765-1750 ALL LABOR AND MATERIALS IN ACCORDANCE WITH SUFFOLK COUNTY D.P.W. CONTRACT#FFCFIF-060914 QTY U.O.M. ITEM I I UNIT TOTAL LOCATION : PERIMETER FENCE (REMOVE & REPLACE FENCE AS DIRECTED BY VINCENT ORLANDO) 270 LF 106LA-6G6 6'GALV. CHAIN LINK FENCE -TOPRAIL 22.00 5,940.00 30 LF 106LA-6G6 COUNTY PAYS 51-17 FOR TERMINAL POSTS 22.00 660.00 16 LFW 106D-6 6' HIGH GALVANIZED DOUBLE SWING GATE 30.00 480.00 270 LF 106R REMOVE EX. 6' HIGH FENCE 3.00 810.00 270 LF 106FT UPGRADE GALV. RAIL TIES TO 12"O.C. 3.00 810.00 PROJECT TOTAL: $8,700.00 C ` ��• 51 • y , Ll®®• 6D® a 40 DATE: 7/24/2014 0000' RESIDENTIAL.FENCES CORP. QUOTE NO.: Q072414-H2 FROM: HUGH GRANT 1775 ROUTE 25 * P.O. BOX 430 * RIDGE, NEW YORK 11961 PHONE NO.631-924-3011 * FAX NO.631-924-3275 QUOTE To: TOWN OF SOUTHOLD ERECT AT: RECHARGE BASIN ADDRESS: 275 PCONIC LANE, SOUTHOLD NY 11958 ADDRESS: BOISSEAU AVE, CONTRACT:S.C.D.P.W. # FFCFIF -060914 SOUTHOLD NU CONTACT: VINCENT M. ORLANDO PHONE NO.: 631-765-3140 FAX No.: 631-765-1750 ALL LABOR AND MATERIALS IN ACCORDANCE WITH SUFFOLK COUNTY D.P.W. CONTRACT#FFCFIF-060914 QTY U.O.M. ITEMUNIT TOTAL LOCATION : PERIMETER FENCE (REMOVE & REPLACE FENCE AS DIRECTED BY VINCENT ORLANDO) 100 LF 106RG-6 REMOVE& REPLACE 6' GALVANIZED FENCE FABRIC 8.00 800.00 42 LF 106FR ADD 1 5/8"O.D. GALV. MIDDLE/BOTTOM RAIL 7.00 294.00 100 LF 106FT UPGRADE GALV. RAIL TIES TO 12"O.C. 3.00 300.00 PROJECT TOTAL: $1,394.00 olU oNC� M0120 by Y6j�)k We. 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Line Appropriation Number Dept/Description Actual 12/31/2012 12/31/2013 Actual 6/30/2014 Current Budget Request Southold Town Clerk 1051 REFUSE&GARBAGE DISTRICT 1052 SR.1420.4.500.100 LEGAL COUNSEL 12,275.48 3,812.00 3,087.00 5,000.00 5,000.00 ADMINISTRATION 1053 SIR.1490.1.100.100 REGULAR EARNINGS 156,767.00 158,692.56 80,328.17 162,000.00 165,240.00 1054 SR.1490.1.100.200 OVERTIME EARNINGS 793.55 2,342.56 - 1,500.00 1500.00 1055 SR.1490.1.100.300 VACATION EARNINGS 2,592.26 2,644.10 1,155.85 2,500.00 2,500.00 1056 SR.1490.1.100.500 HOLIDAY PAY 3,290.15 755.46 - - 1,000.00 1057 SR.1490.1.100.600 SICK EARNINGS - 13,975.98 3,852.82 4,000.00 - -__.._.__.... 1058 SR.1980.4.000.000 MTA PAYROLL TAX 3,481.67 3,451.52 1,730.95 3,700.00 3,700.00 PERSONAL SERVICES Full Time Employees 1059 SR.8160.1.100.100 REGULAR EARNINGS 796,551.01 783,978.90 351,711.00 823,800.00 840,276.00 1060 SR.8160.1.100.200 OVERTIME EARNINGS 15,392.15 6,348.49 513.42 2,500.00 2,500.00 1061 SR.8160.1.100.300 VACATION EARNINGS - - - - 1062 SR.8160.1.100.500 HOLIDAY PAY 51,186.76 12,848.78 2,495.04 10,000.00 10,000.00 Part Time Employees 1063 SIR.8160.1.200.100 REGULAR EARNINGS 27,581.35 32,948.27 13,985.17 49,100.00 49,100.00 EQUIPMENT 1064 SR.8160.2.100.200 DESKS - - - 500.00 500.00 1065 SR.8160.2.100.300 CHAIRS - - 400.00 400.00 OFFICE EQUIPMENT 1066 SR.8160.2.200.400 COMPUTER EQUIPMENT 339.94 117.29 250.00 1067 SR.8160.2.200.500 MISCELLENEOUS EQUIPMENT - - - 2,500.00 OTHER CAPITAL OUTLAY 1068 SR.8160.2.500.200 GARAGE&SHOP EQUIPMENT 719.40 3,275.93 3,305.00 1069 SR.8160.2.500.250 LANDSCAPING EQUIPMENT - - 1,400.00 - snow blower 1070 SR.8160.2.500.400 TELEPHONE EQUIPMENT 11.24 - 150.00 5,000.00 New phone system 1071 SR.8160.2.500.450 RADIO EQUIPMENT 275.00 955.65 1,800.00 - 1072 SR.8160.2.500.600 MISCSANITATIONEQUIPME - - - 400.00 SUPPLIES AND MATERIALS 1073 SR.8160.4.100.100 OFFICE SUPPLIES/STATION 766.12 705.55 312.24 750.00 750.00 1074 SR.8160.4.100.110 PREPRINTED FORMS 1,222.25 3,920.44 740.32 2,000.00 2,000.00 1075 SR.8160.4.100.120 EMPLOYEE WORK GEAR 2,708.60 3,460.83 1,530.91 3,000.00 41500.00 work boots 1076 SIR.8160.4.100.125 MISCSUPPUES 1,738.14 1,833.24 1,204.88 1,200.00 1,500.00 1077 SIR.8160.4.100.130 SAFETY SUPPLIES - 563.03 157.47 500.00 500.00 1078 SR.8160.4.100.150 SCALEHOUSE PAPER/SUPPLI 1,684.30 1,561.24 611.86 1,750.00 1,500.00 1079 SR.8160.4.100.200 DIESEL FUEL 112,221.39 96,684.93 45,946.32 70,000.00 75,000.00 1080 SR.8160.4.100.210 PROPANE FUEL 1,952.50 1,760.00 573.46 2,000.00 1,500.00 1081 SIR.8160.4.100.225 LUBRICANTS 5,736.92 4,556.27 3,088.79 6,880.42 6,500.00 1082 SR.8160.4.100.250 HEATING FUEL 6,942.57 7,934.86 5,444.73 9,500.00 10,000.00 1083 SR.8160.4.100.300 ODOR CONTROL - - - 500.00 500.00 1084 SR.8160.4.100.325 SOAPS&DEGREASERS 60.00 109.40 35.00 200.00 200.00 1085 SR.8160.4.100.350 PEST CONTROL 1,420.08 1,420.08 1,420.08 1,500.00 1,500.00 1086 SR.8160.4.100.400 WELDING SUPPLIES 413.92 554.58 296.17 400.00 1,000.00 bucket connections if new loader 1087 SR.8160.4.100.500 MOTOR VEHICLE GLASS 231.67 - 1,449.97 1,450.00 1,500.00 1088 SR.8160.4.100.525 TIRES(PAYLOADER/TRUCK) 14,665.10 25,777.22 6,469.27 10,000.00 7,500.00 1089 SR.8160.4.100.550 MAINT-KOMATSU PAYLOADER 6,677.05 698.37 545.12 1,435.23 $20k for new hydraulic cylinders if no 1090 SR.8160.4.100.551 MAINT/SUPPLY CAT 966 LO 3,495.00 2,102.10 2,203.10 5,500.00 125,000.00 rebuild 1091 SR.8160.4.100.552 MAINT/SUPPLY VOLVO LOAD 5,588.06 10,858.60 10,942.60 11,500.00 12,000.00 1092 SR.8160.4.100.560 MAINT-CAT IT12B PAYLOAD - - 253.00 260.00 1093 SR.8160.4.100.566 MAINT-CAT QUARRY TRUCK 386.03 - - 400.00 400.00 1094 SR.8160.4.100.573 MAINT/SUPP-TROMMELSCRE 3,162.45 714.25 1,820.59 1,750.00 2,000.00 1095 SR.8160.4.100.580 MAI NT-FORD TRACTOR 626.87 1,271.07 623.61 1,200.00 5,000.00 engine 1096 SR.8160.4.100.581 SUPPLIES KENWORTH TRACT 556.99 432.50 - - - 1097 SR.8160.4.100.590 MAINT-MACK TRACTOR - - - - - 1098 SR.8160.4.100.596 MAINT/SUPPLY CBI GRINDE 22,293.63 23,335.68 20,782.64 29,974.17 30,000.00 1099 SR.8160.4.100.600 MISC EQUIP MAINT/SUPPLI 2,409.93 1,503.81 1,129.34 1,100.00 1,200.00 1100 SR.8160.4.100.608 COMPOSTING UREA 770.00 998.55 - 1,000.00 1,000.00 1101 SR.8160.4.100.609 RCA BLEND 1,350.00 1,125.00 1,125.00 1,150.00 1,500.00 1102 SR.8160.4.100.610 MAINT/SUP-FORKLIFT 744.40 186.77 325.42 500.00 500.00 1103 SR.8160.4.100.615 MAINT/SUP-CAT816B COMP - 446.88 - - 1104 SR.8160.4.100.621 MAINT/SUP-250 PICKUP - - - - 1105 SR.8160.4.100.622 350 PICK-UP 1,041.75 885.36 532.47 550.00 750.00 1106 SR.8160.4.100.625 MAINT/SUPPLY CHEVY PICK 153.27 725.88 140.62 2,000.00 - 1107 SR.8160.4.100.630 MAINT/SUP-SW COORD VEHI 193.09 311.05 177.57 250.00 250.00 1108 SR.8160.4.100.640 MAINT/SUP-TRAILER FLEET 1,717.82 41.37 - - 1109 SR.8160.4.100.645 MAINT/SUP-FIRE TRUCK 663.48 301.44 - 500.00 500.00 1110 SR.8160.4.100.646 MAINT/SUP-MECHANICTRUC 524.98 283.52 208.78 500.00 500.00 1111 SR.8160.4.100.647 MAINT/SUP-WATER TRUCK 311.88 - - 500.00 500.00 1112 SR.8160.4.100.650 GARBAGE BAGS 62,437.82 70,516.00 67,158.00 85,000.00 90,000.00 1113 SR.8160.4.100.660 BROWN PAPER LEAF BAGS - - - - - 1114 SR.8160.4.100.800 MAI NT-FACILITIES/GROUND 3,219.01 18,039.09 2,719.25 5,350.00 7,500.00 Emp.Trailer roof etc. 1115 SR.8160.4.100.900 LANDSCAPING SUPPLIES 587.74 832.60 17.50 525.00 500.00 1116 SR.8160.4.100.995 SIGNAGE 800.94 1,853.26 629.30 1,000.00 1,000.00 UTILITIES 1117 SR.8160.4.200.100 TELEPHONE 2,879.96 2,095.16 909.19 2,500.00 2,500.00 1118 SR.8160.4.200.200 LIGHT&POWER 16,575.73 23,548.87 13,554.61 17,000.00 17,000.00 1119 SR.8160.4.200.400 WATER 1,222.95 1,194.52 505.93 1,400.00 1,400.00 CONTRACTED SERVICES 1120 SR.8160.4.400.100 ENGINEERING - - 4,185.00 32,400.00 25,000.00 SWMP 1121 SR.8160.4.400.125 COMPOST ANALYSIS SERVIC 720.00 1,103.00 - 750.00 750.00 1122 SR.8160.4.400.200 BUILDING MAINTENANCE - - - 1,000.00 2,500.00 1123 SR.8160.4.400.250 COMP SOFTWARE SUPPRT CO 3,040.00 6,925.17 2,036.00 3,500.00 3,500.00 1124 SR.8160.4.400.300 PUBLIC INFORMTN/PRINTIN - - - 1,500.00 1,500.00 1125 SR.8160.4.400.600 SCALE MAINTENANCE 1,870.25 1,768.00 954.00 2,000.00 2,000.00 1126 SR.8160.4.400.610 VENDING MACHINE MAINT 200.00 377.45 316.95 400.00 600.00 1127 SR.8160.4.400.625 TIRE REPAIR 2,088.60 4,361.98 775.00 2,500.00 2,500.00 ................................. 1128 SR.8160.4.400.645 REPAIRS FIRE TRUCK - - - - - 1129 SR.8160.4.400.651 REPAIRS VOLVO LOADER 1,315.00 630.00 630.00 750.00 1130 SR.8160.4.400.655 REPAIRS CAT 966 LOADER 2,188.00 947.50 950.00 1,000.00 1131 SR.8160.4.400.665 REPAIRS CBI GRINDER 45,517.96 77,364.44 - 2,500.00 2,500.00 1132 SR.8160.4.400.666 REPAIRS KOMATSU 450 LOA 1,950.50 - 210.00 - 1133 SR.8160.4.400.680 TRAILER FLEET REPAIRS 1,819.74 - - 1134 SR.8160.4.400.681 KENWORTH TRACTOR REPAIR - 200.00 - - 1135 SR.8160.4.400.682 FORD TRACTOR REPAIRS - - 3,505.00 500.00 ._.-......_...__.-.._._. ._.. 1136 SR-8160.4.400.685 REPAIRS-CHEVY PICKUP 73.00 250.00 250.00 1137 SR.8160.4.400.690 REPAIRS-FORD F350 PICKU 252.50 - - -.......................... 1138 SIR_8160.4.400.695 REPAIRS-MECHANIC TRUCK - 1,541.20 - 250.00 250.00 1139 SR.8160.4.400.700 COPY EQUIPMENT RENTAL 841.56 1,521.04 578.17 850.00 850.00 1140 SR.8160.4.400.805 MSW REMOVAL 1,181,327.49 1,302,668.75 389,494.05 1,344,410.00 1,115,000.00 based on reduced waste+$55g savings from SS. Could be much lower 1141 SR.8160.4.400.810 C&D REMOVAL 93,179.00 105,551.00 40,610.50 125,000.00 90,000.00 depending on MS 1142 SR.8160.4.400.812 STORM DEBRIS DISPOSAL 44,035.00 - - - - 1143 SR.8160.4.400.815 SCRAP TIRE REMOVAL 4,200.00 5,800.00 3,390.00 4,000.00 4,500.00 1144 SR.8160.4.400.817 C&D TRUCKING - 41,225.00 19,975.00 52,000.00 45,000.00 1145 SR.8160.4.400.820 CO-MINGLED TRUCKING 39,950.00 20,400.00 63,000.00 - 1146 SR.8160.4.400.821 PLASTIC TRUCKING - 925.00 1,000.00 1147 SR.8160.4.400.825 NEWSPAPER TRUCKING 8,800.00 2,975.00 11,000.00 1148 SR.8160.4.400.835 CARDBOARD TRUCKING - 8,800.00 5,950.00 18,000.00 SR.8260,4,400G 836 S6NGL6-STRBA101'TRUCKING 140,0000 00 New Budget Line 1149 SR.8160.4.400.840 HAZARDOUS WASTE REMOVAL 40,530.25 58,493.66 24,396.10 50,000.00 50,000.00 1150 SR.8160.4.400.850 REFRIGERANT REMOVAL 2,640.00 2,520.00 984.00 2,500.00 2,500.00 1151 SR.8160.4.400.860 E-WASTE REMOVAL - - - - - 1152 SR.8160.4.400.870 PAPER SHREDDING SERVICE 800.00 1,593.10 800.00 1,600.00 1,600.00 1153 SR.8160.4.400.900 SECURITY/ALARM SYSTEMS 727.50 975.17 540.00 900.00 900.00 1154 SR.8160.4.400.910 EQUIPMENT RENTAL - 14,000.00 12,180.00 12,190.00 15,000.00 payloader 1155 SR.8160.4.400.950 VEHICLE GPS - 876.00 658.00 1,200.00 1,200.00 PUBLIC INFORMATION 1156 SR.8160.4.450.200 ADVERTISING 5,231.00 5,087.87 2,297.09 4,000.00 4,000.00 1157 SR.8160.4.450.300 INFORMATIONAL BROCHURES 153.71 - 295.00 1,000.00 11000.00 NON-EMPLOYEE SERVICES 1158 SR.8160.4.500.100 NYS DEC ENV MONITOR 30,600.00 30,600.00 30,600.00 30,600.00 30,600.00 1159 SR.8160.4.500.150 GROUNDWATER MONITOR 22,430.00 22,265.00 5,030.00 13,000.00 15,000.00 new contract 1160 SR.8160.4.500.175 GAS MONITORING 4,018.39 2,840.00 750.00 3,500.00 5,000.00 new contract 1161 SR.8160.4.500.500 CREDIT CARD PROCESS FEE 2,384.84 2,345.35 1,001.91 2,000.00 2,000.00 1162 SR.8160.4.500.600 EMPLOYEE INOCULATIONS 300.00 60.00 - - 1163 SR.8160.4.500.700 SOLAR POWER FEASIBILTY 19,000.00 - MISCELLANEOUS 1164 SR.8160.4.600.200 MEETINGS&SEMINARS 262.66 397.86 500.00 500.00 1165 SR.8160.4.600.300 TRAVEL REIMBURSEMENT - - 3.40 250.00 250.00 1166 SR.8160.4.600.400 POSTAGE 160.43 316.73 169.34 250.00 250.00 1167 SR.8160.4.600.500 FREIGHT&EXPRESS MAIL 53.91 9,527.08 - 500.00 500.00 1168 SR.8160.4.600.600 DUES&SUBSCRIPTIONS 704.00 810.00 737.58 790.00 800.00 1169 SR.8160.4.600.700 LICENSES&PERMITS 541.50 - - - NYS RETIREMENT 1170 SR.9010.8.000.000 NYS RETIREMENT,BENEFIT 179,254.75 212,770.50 53,310.00 223,300.00 225,000.00 SOCIAL SECURITY 1171 SR.9030.8.000.000 SOCIAL SECURITY,BENER 79,650.22 76,372.27 34,190.89 82,500.00 84,150.00 WORKERS COMP 1172 SR.9040.8.000.000 WORKERS COMP,BENEFITS 71,421.56 69,889.44 55,735.45 85,600.00 86,000.00 EMPLOYEE BENEFITS 1173 SR.9055.8.000.000 BENEFIT FUND,BENEFITS 26,884.31 26,934.56 13,642.54 27,800.00 28,100.00 1174 SR.9055.8.000.200 EMPLOYEE ASSISTANCE PRO 869.63 865.26 493.81 1,000.00 1,000.00 1175 SR-9055.8.000.300 DISABILITY INSURANCE 600.03 386.41 153.57 1,000.00 1,000.00 HOSPITAL AND MEDICAL INS 1176 SR.9060.8.000.000 MEDICAL INSURANCE,NYSH - - - - SERIAL BONDS-PRINCIPAL 1177 SR.9710.6.100.100 SERIAL BOND PRINCIPAL 487,900.00 508,300.00 513,300.00 513,300.00 518,300.00 SERIAL BONDS-INTEREST 1178 SR.9710.7.100.100 SERIAL BOND INTEREST 180,708.86 167,215.97 80,109.02 156,100.00 132,100.00 BAN PRINCIPAL 1179 SR.9730.6.000.000 B.A.N.,PRINCIPAL 150,000.00 15,000.00 - BAN INTEREST 1180 SR.9730.7.000.000 B.A.N.,INTEREST 1,217.61 75.00 - - .........--.. TRANSFERS TO OTHER FUNDS 1181 SR.9901.9.000.000 TRANSFER TO HEALTH PLAN 286,680.21 317,303.45 136,535.81 272,624.00 272,767.00 ._._..------------ 1182 SR.9901.9.000.100 TRANSFER TO CAPITAL FUN - - - - 1183 SR.9901.9.000.300 TRANSFER TO RISK RETNTI 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 1184 4,357,749.68 4,508,327.48 2,136,246.94 4,533,888.82 4,437,133.00 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 1 ACCOUNTING & FINANCE 2 GENERAL FUND WHOLE TOWN 3 A .1001.00 REAL PROPERTY TAXES 22,412,761.00 22,215,752.00 23,042,527.00 23,042,527.00 23,503,000.00 4 A .1081.00 P.I.L.O.T. PAYMENTS 32,525.65 32,726.95 34,435.09 33,000.00 35,000.00 5 A .1090.00 INT& PENALTIES RE TAXES 54,580.76 55,944.61 757.68 55,000.00 55,000.00 6 A .1110.00 SALES TAX 885,473.00 885,473.00 - 885,473.00 885,473.00 7 A .2210.00 OTHER GOVT SERVICES - - - - - 8 A .2210.30 SHELTER ISLAND FIRE ALARM 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 9 A .2210.60 SHELTER ISLAND DISPATCH 45,377.00 46,316.30 46,992.00 46,300.00 47,000.00 10 A .2210.95 BAY TO SOUND (SUFFOLK CTY 35,000.00 - - - - 11 A .2401.00 INTEREST AND EARNINGS 54,719.59 40,803.93 19,186.65 55,000.00 41,000.00 12 A .2410.00 RADIO TOWER RENTAL 197,814.72 173,323.54 98,662.30 195,000.00 195,000.00 13 A .2680.00 INSURANCE RECOVERIES 128,517.33 167,161.55 47,805.16 75,000.00 75,000.00 14 A .2700.10 REIMB OF MEDICARE D EXPEN 16,513.14 3,646.01 - 12,000.00 3,500.00 15 A .2701.20 OTHER REFUNDS 4,942.22 5,291.35 3,732.85 1,000.00 1,000.00 16 A .2705.40 OTHER DONATIONS 43,900.00 4,790.00 1,350.00 3,800.00 1,000.00 17 A .2770.10 MISCELLANEOUS 1,303.29 3,370.06 342.49 250.00 250.00 18 A .3005.00 MORTGAGE TAX 989,153.86 1,142,522.71 592,534.89 1,100,000.00 1,100,000.00 19 A .3089.10 SALES TAX COLLECT CREDIT 4.51 3.28 1.64 - - 20 GENERAL FUND PART TOWN 21 B .1001.00 REAL PROPERTY TAXES 587,579.00 864,689.00 669,307.00 669,307.00 682,600.00 22 B .1081.00 PAYMENT IN LIEU OF RE TAX 896.74 1,341.50 1,053.43 1,350.00 1,000.00 23 B .1090.00 INTEREST ON REAL ESTATE T 47.45 16.90 - 40.00 20.00 24 B .1170.10 CABLEVISION FRANCHISE 530,485.00 568,005.00 139,459.00 525,000.00 565,000.00 25 B .2401.00 INTEREST AND EARNINGS 3,402.74 3,496.44 1,485.62 2,500.00 2,500.00 26 B .3001.00 STATE REVENUE SHARING 88,328.00 88,328.00 - 85,000.00 88,000.00 27 RISK RETENTION FUND 28 CS .2680.00 INSURANCE RECOVERIES - - 13,275.00 - - 29 CS .2701.10 OTHER REFUNDS 2,657.00 - - - - 30 CS .503 1.00 INTERFUND TRANSFERS 250,279.37 105,557.89 296,310.80 521,000.00 542,000.00 31 CS .5990.00 APPROPRIATED FUND BALANCE - - - - - Revenue control 1 of 21 109 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 32 ORIENT BY THE SEA ROAD IMPRO 33 D131.1001.00 REAL PROPERTY TAXES 2,970.00 3,000.00 2,720.00 2,720.00 2,700.00 34 DB1.1090.00 INT& PENALTIES RE TAXES 0.06 0.06 - - - 35 DB1.2401.00 INTEREST AND EARNINGS 12.32 9.46 4.35 - - 36 DB1.5990.00 APPROPRIATED FUND BALANCE - - - 650.00 640.00 37 2,982.38 3,009.52 2,724.35 3,370.00 3,340.00 38 EMPLOYEE HEALTH PLAN 39 MS .2401.00 INTEREST AND EARNINGS 5,545.57 3,933.72 1,984.30 6,000.00 4,000.00 40 MS .2680.00 INSURANCE RECOVERIES 217,078.47 139,625.28 - - 41 MS .2700.00 REIM OF MEDICARE D EXPEN 63,833.35 65,072.02 13,334.29 55,000.00 55,000.00 42 MS .2701.00 REFUND PRIOR YR EXPENDIT 1,465.55 1,104.30 - - - 43 MS .2709.00 RETIREE,COBRA CONTRIBUTIO 35,934.28 21,974.58 4,356.78 17,255.00 8,632.00 44 MS .2709.20 EMPLOYEE CONTRIBUTIONS 127,598.94 121,744.06 60,182.72 132,860.00 134,010.00 45 MS .4489.10 EARLY RETIREE REINSURANCE - - - - - 46 MS .5031.00 INTERFUND TRANSFERS 3,650,997.79 4,156,852.34 1,828,122.00 3,762,381.00 3,806,438.00 47 MS .5990.00 APPROPRIATED FUND BALANCE - - - 375,000.00 389,000.00 48 4,102,453.95 4,510,306.30 1,907,980.09 4,348,496.00 4,397,080.00 49 E-W FIRE PROTECTION DISTRICT 50 SF .1001.00 REAL PROPERTY TAXES 743,389.00 731,853.00 771,184.00 771,184.00 764,836.00 51 SF .1090.00 INT& PENALTIES RE TAXES 15.14 14.31 - - - 52 SF .2401.00 INTEREST AND EARNINGS 772.94 588.68 463.53 500.00 500.00 53 SF.5990.00 APPROPRIATED FUND BALANCE - - - 61800.00 6,800.00 54 744,177.08 732,455.99 771,647.53 778,484.00 772,136.00 55 SOUTHOLD WASTEWATER DISTRICT 56 SS1.1001.00 REAL PROPERTY TAXES 101,350.00 106,300.00 105,200.00 105,200.00 102,200.00 57 SS1.1090.00 INT& PENALTIES RE TAXES 2.06 2.08 - - - 58 SS1.2130.00 GARBAGE REMOVAL& DISP CH 965.00 930.00 400.00 - - 59 SS1.2401.00 INTEREST AND EARNINGS 558.65 406.31 124.44 - - 60 SS1.2650.00 SALE OF SCRAP & EXCESS MA - - - - - 61 SS1.5990.00 APPROPRIATED FUND BALANCE - - - 20,000.00 8,900.00 62 102,875.71 107,638.39 105,724.44 125,200.00 111,100.00 AL Revenue control 2 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 63 INFORMATION TECHNOLLGIES 64 A .1230.00 DATA REQUESTS 4,050.00 825.00 567.00 4,500.00 - Revenue control 3 of 21 RECEIVED Revenue A/C AUG 2 2 Nital Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 65 TOWN CLERK Southold Town Clerk 66 GENERAL FUND WHOLE TOWN 67 A .1255.10 MARRIAGE LICE NSE/CERTIFIC 3,183.50 3,467.00 902.50 2,000.00 2,500.00 68 A .1255.20 SEARCH &CERTIFIED COPIES 4,084.92 2,466.03 2,445.21 3,000.00 3,500.00 69 A .1255.30 RETURNED CHECK CHARGES 980.00 580.00 80.00 100.00 100.00 70 A .1289.20 FILMING FEES 360.00 7,235.38 210.00 2,500.00 2,500.00 71 A .2116.10 ALARM PERMITS 18,485.00 19,915.00 7,590.00 15,000.00 15,000.00 72 A .2116.20 FALSE ALARM CHARGES 22,025.00 24,330.00 7,400.00 12,000.00 12,000.00 73 A .2540.10 BINGO PROCEEDS 633.46 685.33 73.04 200.00 200.00 74 A .2540.20 GAMES OF CHANCE PROCEEDS 20.00 20.00 10.00 10.00 10.00 75 A .2544.10 DOG LICENSES 7,846.00 7,383.00 2,982.00 7,000.00 7,000.00 76 A .2544.20 DOG REDEMPTIONS 930.00 790.00 210.00 750.00 750.00 77 A .2590.10 SHELLFISH PERMITS 13,025.00 13,040.00 6,465.00 13,000.00 13,000.00 78 A .2590.20 BEACH PERMITS 128,498.00 174,895.00 89,645.00 167,010.00 167,000.00 79 A .2590.30 CONSERVATION LICENSES 689.29 692.66 40.27 1,000.00 1,000.00 80 A .2590.50 FI MOORING FEES 9,585.00 9,520.00 - 8,750.00 8,750.00 81 A .2590.60 LANDOWNER FEES 938.00 138.00 106.00 500.00 _ 500.00 82 A .2590.70 OTHER PERMITS 612.00 680.40 608.80 500.00 500.00 83 A .2620.00 FORFEITURE OF BID DEPOSIT 730.00 2,275.00 - 500.00 - 84 A .2650.00 SALE OF SCRAP& EXCESS MA 6,134.07 8,266.50 300.00 2,500.00 2,500.00 85 A .2655.10 LAMINATING MACHINE - - - - - 86 A .2655.30 OTHER SALES 845.59 - - 25.00 25.00 87 A .2655.40 ZONING MAPS 120.00 80.00 - 100.00 100.00 88 A .2660.10 REAL PROPERTY SALES - 15,555.00 - - - 89 GENERAL FUND PART TOWN 90 B .1255.00 YARD SALE PERMITS 8,865.00 8,460.00 1,950.00 8,000.00 8,000.00 91 B .1255.10 DGEIS/LWRP COPIES 1.84 - - - - 92 B .1601.10 BIRTH TRANSCRIPTS 175.00 251.00 52.00 150.00 150.00 93 B .1601.20 DEATH TRANSCRIPTS 13,515.00 14,245.25 7,253.00 13,000.00 13,000.00 94 B .2590.10 HOUSE TRAILER PERMITS 4,300.00 9,150.00 3,550.00 10,000.00 10,000.00 95 B .2590.30 PEDDLING PERMITS 600.00 200.00 600.00 200.00 Revenue control 4 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 96 B .2590.40 OTHER PERMITS 1,100.00 1,350.00 1,050.00 1,000.00 2,000.00 97 B .2655.00 ORDINANCE BOOKS - - - 200.00 - Awk Revenue control 5 of 21 6 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 98 HISTORIAN 99 A .1289.10 HISTORICAL RESEARCH 421.26 249.38 94.84 300.00 - Revenue control 6 of 21 Iq Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 100 POLICE 101 A .1520.00 POLICE DEPARTMENT FEES 7,147.00 5,715.00 1,870.25 6,500.00 - 102 A .2210.10 SUFFOLK COUNTY TOWING REI - 300.00 435.00 - 300.00 103 A .2210.35 PSAP GRANT 74,547.00 72,105.54 - 70,000.00 100,000.00 104 A .2210.40 COUNTY DWI ENFORCEMENT 14,669.64 34,960.10 - 19,000.00 19,000.00 105 A .2210.75 SCDA EE TASK FORCE REIMBU - 42,348.32 - 21,000.00 20,000.00 106 A .2626.10 SUFF CTY DISTRICT ATTORNE - - - - - 107 A .4389.10 DOT-BUNY GRANTS (SEATBELT 2,087.80 2,100.00 - 2,500.00 7,500.00 108 A .4389.15 DOT-STEP GRANTS 1,072.92 (*BUNY&STEP now combined for the PTS grant) - Revenue control 7 of 21 its Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request log DEPT OF PUBLIC WORKS 110 A .1570.10 UNSAFE BUILDING DEMO CHRG 6,206.08 - - - - 111 A .1589.10 PROPERTY CLEANUP CHARGES 2,308.90 1,772.98 - - - 112 A .2025.00 PARK & RECREATION 2,000.00 6,174.90 8,667.24 92,400.00 - Revenue control 8 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 113 PROGRAMS FOR THE AGING 114 A .1840.10 NUTRITION PROGRAM INCOME 42,149.00 42,092.59 20,013.00 45,000.00 45,000.00 115 A .1840.20 DAY CARE PROGRAM INCOME 70,200.00 66,520.00 38,525.00 80,000.00 80,000.00 116 A .1840.25 DAY CARE TRANSPORT INCOME 4,992.50 3,040.00 1,877.50 4,000.00 4,000.00 117 A .1840.30 TRANSPORTATION PROGM INCO 1,935.00 2,415.00 1,100.00 4,600.00 4,500.00 118 A .1840.40 SNAP PROGRAM INCOME 72,174.72 69,666.53 38,926.00 70,000.00 73,000.00 119 A .1840.50 RESIDENTIAL REPAIR INCOME 1,967.00 2,273.65 1,235.00 1,600.00 2,200.00 120 A .2705.50 ADULT DAY CARE DONATIONS 650.00 3,845.00 225.00 2,800.00 2,000.00 121 A .2750.10 NUTRITION PROGRAM GRANT 22,199.15 4,841.59 26,396.64 78,346.00 78,346.00 122 A .2750.30 TRANSPORTATION GRANT - - 654.33 8,016.00 8,016.00 123 A .2750.40 SNAP PROGRAM GRANT 44,268.94 51,939.43 68,538.60 171,000.00 171,008.00 124 A .2750.60 OTHER AGING GRANTS 4,100.31 31890.78 6,870.52 19,380.00 19,380.00 125 A .3772.10 STATE AGING GRANTS 72,769.17 73,880.14 - - - 126 A .4772.10 FEDERAL AIDE, NSIP 28,367.80 271730.41 - - _ - 127 A .4772.20 FEDERAL AIDE,C1-CONGREGA 44,920.00 43,574.33 - - - 128 A .4772.30 FEDERAL AIDE,C2-HOME DEL 48,303.00 47,695.01 - - - Revenue control 9 of 21 00 ....d' BUDGET REVENUE WORKSHEET m000m PRELIMINARY BUDGET 2013-2015 PROJECTED 2013 2014 2015 INC/DECR SUFFOLK COUNTY AGING GRANTS A.2750.10 NUTRITION PROGRAM 78,346.00 78,346.00 78,346.00 0.00 A.2750.20 DAY CARE PROGRAM 0.00 0.00 0.00 0.00 A.2750.30 TRANSPORTATION GRANT 5,400.00 8,016.00 8,016.00 0.00 A.2750.40 SNAP PROGRAM 171,000.00 171,000.00 171,008.00 8.00 A.2750.50 EISEP PROGRAM 0.00 0.00 0.00 0.00 A.2750.60 RESIDENTIAL REPAIR GRANT 19,380.00 19,380.00 19,380.00 0.00 A.2750.70 PDS GRANT 0.00 0.00 0.00 0.00 TOTAL SUFFOLK COUNTY GRANTS: 274,126.00 276,742.00 276,750.00 8.00 AGING PARTICIPANT INCOME A.1840.10 NUTRITION PROGRAM 45,000.00 45,000.00 45,000.00 0.00 A.1840.20 DAY CARE PROGRAM 87,000.00 80,000.00 80,000.00 0.00 A.1840.25 DAY CARE TRANSPORT INCOME 6,500.00 4,000.00 4,000.00 0.00 A.1840.30 TRANSPORTATION PROG. 4,600.00 4,600.00 4,500.00 (100.00) A.1840.40 SNAP PROGRAM 74,000.00 70,000.00 73,000.00 3,000.00 A.1840.50 RESIDENTIAL REPAIR 1,300.00 1,600.00 2,200.00 600.00 A.1840.60 TRIPS&EXCURSIONS 0.00 0.00 0.00 0.00 AGING PARTICIPANT INCOME: 218,400.00 205,200.00 208,700.00 3,500.00 A.2705.50 ADULT DAY CARE DONATIONS 2,800.00 2,800.00 2,000.00 (800.00) TOTAL ADULT DAY CARE DONATIONS 2,800.00 2,800.00 2,000.00 (800.00) A.2770.30 MENTAL HEALTH INTEGR GRANT 0.00 0.00 0.00 0.00 A.2770.40 GERIATRIC EDUC CENTER GRANT 0.00 0.00 0.00 0.00 NORTH FORK WOMEN FOR WOMEN FUI 0.00 0.00 0.00 0.00 TOTAL MENTAL HEALTH GRANTS: 0.00 0.00 0.00 0.00 FEDERAL AID,AGING PROGRAMS A.4772.10 FEDERAL AID, USDA 0.00 0.00 0.00 0.00 A.4772.20 FEDERAL AID,C1—CONG 0.00 0.00 0.00 0.00 A.4772.30 FEDERAL AID,C2—HOME DEL 0.00 0.00 0.00 0.00 TOTAL FEDERAL AID: 0.00 0.00 0.00 0.00 TOTAL GRANTS&INCOME: 495,326.00 484,742.00 487,450.00 2,708.00 OVERALL BUDGET: 1,318,670.00 1,320,668.89 1,477,560.26 TOTAL GRANTS (274,126.00) (276,742.00) (276,750.00) TOTAL AGING PARTICIPANT INCOME (221,200.00) (208,000.00) (210,700.00) TOWN FUNDING COMPONENT IN DOLLARS: 823,344.00 835,926.89 990,110.26 TOWN ALLOTMENT%OF OVERALL BUDGET: 62.44% 63.30% 67.01% NON—TOWN ALLOTMENT%OF BUDGET: 37.56% 36.70% 32.99% TOWN OF SOUTHOLD HRC PROJECTED REVENUE 2014 9 i T9�✓y�����D 88P 11�26�% z s Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 129 RECREATION 130 A .2001.10 REC FEES,YOUTH PROGRAMS 100,705.00 1121874.00 60,211.00 100,000.00 kzj OLZ - Revenue control 10 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 131 JUSTICE COURT 132 A .2210.70 COUNTY INTERPRETOR REIMBU 10,825.00 10,650.00 2,025.00 20,000.00 --- -- .. Qq- 133 A .2610.00 NYS AUDIT& CONTROL 171,188.0 0 .0 206,737.95 35,081.10 185,000.0 ` � - RECEIVED i U L - 2 2U14 Southold Town Clerk I Revenue control 11 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 134 TRUSTEES 135 A .2590.40 TRUSTEE PERMITS 90,025.50 191,208.49 36,947.49 120,000.00 _$90,000,_00_ _ 136 A .4997.10 PUMP-OUT BOAT GRANTS 7,650.21 5,000.00 - 5,000.00 .5,000_.0D _ Revenue control 12 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 137 TREE COMMITTEE 138 A .2705.30 TREE COMMITTEE DONATIONS 7,700.00 71600.00 - 2,000.00 - loll Revenue control 13 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 139 BUILDING DEPT 140 B .1560.00 BUILDING INSPECTION FEES 462,192.61 530,612.40 193,253.53 475,000.00 � `� Revenue control 14 of 21 blFt1 Town of Southold Annex 7/24/2014 <% 54375 Main Road Southold,New York 11971 4 ZoninLy Fee Report - Summary From: 1/1/2014 To: 7/24/2014 Fee Type Count Amount ACCY APT IN ACCY STRUCTURE 3 $1,500.00 AREA VARIANCE LESS THAN 200 SQ. FT. 7 $2,000.00 AREA VARIANCE MORE THAN 200 SQ. FT. 52 $51,000.00 B&B 1 $750.00 LOT WAIVER 1 $750.00 NON-RES. SPEC. EXCEPT. 5 $6,000.00 WINERY, PUBLIC ENTERTAINMENT AND 39 $6,250.00 Total Fees Collected: 108 $68,250.00 CASH 2 $650.00 CHECK 103 $66,950.00 CREDIT CARD 3 $650.00 Page 12 of 12 4�r Town of Southold Annex 7/22/201.4 54375 Main Road Southold,New York 11971 S' is M s, r rs Zoning Fee Report - Summary From: 1!1/2013 To: 12/31/2013 ................_.._ Fee T3'he — _......._ Count Amount ACCY APT IN AGCY STRUCTURE 3 $1,500.00 AREA VARIANCE., LESS TIIAN 200 SQ. FT. 3 $1,000.00 AREA VARIANCE MORE THAN 200 SQ. FT. 80 $67,250.00 B&B 2 $1;500.00 INTERPRETATIONS ON APPEAL 1 $300.00 LOT LINE CHANGE I $500.00 LOT WAIVER 5 $3,750.00 NON-RES. SPEC. EXCEPT. 1 $1,200.00 REHEARING FEE 3 $2,000.00 RESIDENTIAL SPEC. EXCEPT. 1 $750.00 WINERY. PUBLIC ENTERTAINMENT AND 19 $2;000.00 Total Fees Collected: 119 $81,750.00 CASH 1 $150.00 CHECK 115 $77,600.00 CREDIT CARD 3 $4,000.00 Pa(ye 14 of 14 u � Town of Southold Annex 7/22/2014 54375 Main Road Southold,New York 11971 Ai;Wpi ........ Z®nin2 Fee Report - Summary From: 1/1/2012 To: 12/31/2012 Fee Type___ Count Amount ..._.... _ ---- - _.. ---- — - AGCY APT IN ACCY STRUCTURE 3 $1,500.00 AREA VARIANCE LESS THAN 200 SQ. FT. 11 $5,500.00 AREA VARIANCE MORE THAN 200 SQ. FT. 73 $54,500.00 B&B 1 $750.00 LOT LINE CHANGE 1 $1,000.00 LOT WAIVER 3 $2,250.00 NON-RES. SPEC. EXCEPT. 3 $3,600.00 REHEARING FEE 1 $100.00 RESIDENTIAL SPEC. EXCEPT. 1 $500.00 USE VARIANCE 1 $1,000.00 WINERY. PUBLIC ENTERTAINMENT AND 12 $750.00 Total Fees Collected: 110 $72,350.00 CASH 1 $500.00 CHECK 103 $691,050.00 CREDIT CARD 6 $2,800.00 I Al Page 13 of 13 Actual Actual Actual 2015 Dept. Ap riation Number Dept/Description 12/31/2012 12/31/2013 6/30/2014 Current Budget Request PLAN NI propriations B .8020.1.100.100 ULLTIME REGULAR EARNINGS 416,895.16 422,165.12 212,445 54 Z» 00 448,067.00 8 .8020.1.100.200 F E OVERTIME EARNINGS - - 3,000.00 6,000.00 B .8020.1.100.300 FULL TIM CATION EARNINGS - ikAx - - 4,100.00 - B .8020.1.100.400 FULL TIME SICK FNGS - 8,700.00 B .8020.1.200.100 PARTTIME REGULAR EA S 64,100 14 �, 'S 052.42 34,149.96 68,300.00 69,626.00 B .8020.1.300.100 SEASONAL REGULAR EARNINGS - - - B .8020.2.100.300 CHAIRS •. ° `" = ' 385.00 B .80 0.2.200.400 COMPUTER ,4F,>f1x,155.99 - - B .8020.4. �� OFFICE SUPPLIES/STATION "0.� 1,981.26 702.30 1,900.00 1,900.00 B .8020.4.100.200 FIELD SUPPLIES - - - 300.00 300.00 B .8020.4.400.600 EQUIP MAINTENANCE �,� - - 214.00 214.00 B .8020.4.500.300 SEQRA CONSULT - - - 25,000.00 25,000.00 B .8020.4.500.350 WIRELESS ANTS 12,775.00 28,000.00 Q„ 47,000.00 40,000.00 B .8020.4.500.500 PLA ONSULTANT - 75.00 00.00 20,000.00 B .8020.4.600.100 NOTICES 243.28 307.01 125.63 1,25 . 1,250.00 B .8020.4.600.200 MEETINGS&SEMINARS 1,204.32 2,305.48 221.00 2,7fl0.Oq 00 B .8020.4.600. TRAVEL REIMBURSEMENT 3,522.91 2,575.23 1,307.82 5,000.00' X 5,000.00 B .8020. .600 DUES&SUBSCRIPTIONS 1,207.50 1,790.30 867.82 1,650.00 ,650.00 B .8 .600.800 RESEARCH MATERIALS - - - 100.00 100.00 503,445.40 524,251.82 254,205.07 621,399.00 621,307 PLANNING Revenues B .2115.10 PLANNING APPLICATIONS 39,605.29 19,700.00 34,625.40 30,000.00 30,000.00 B .2115.20 PLANNING INSPECTION FEES 9,834.70 - 26,894.86 2,500.00 2,500.00 B .2115.30 SEQRA CONSULTANT REIMBURS - - - 10,000.00 25,000.00 B .2115.40 WIRELESS CONSULTANT REIMB 12,775.00 28,000.00 4,000.00 47,000.00 40,000.00 B .3089.80 DEPT OF STATE GRANT 71,518.74 15,668.78 11,569.85 30,000.00 - 133,733.73 63,368.78 77,090.11 119,500.00 97,500.00 RECEIVED AUG - S 2014 Southold Town Clerk Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 151 COMMUNITY DEVELOPMENT-1 152 GENERAL FUND WHOLE TOWN 153 A .2210.20 COUNTY YOUTH SERVICES - 9,527.00 9,526.92 - 9,527.00 '�4- - 154 A .3820.10 JA,&/YYCQ�lTH-C�RAF F \ - ' �G �p � 7 __�_ .. fie 4�7 80 r _ 12,500.00 � T 1 L/ - — 155 COMMUNITY DEVELOPMENT JM 156 CD .2743.38 YEAR 38 (D) 24,472.00 - 48,837.35 56,567.35 Not applicable 157 CD .2743.39 YEAR 39 (E) - 24,285.00 8,129.15 74,100.00 Not applicable 158 CD .2743.40 YEAR 40 (F) - - - - Not applicable 159 CD.2743.41 YEAR 41 (G) - - _ - _ 160 252,936.37 105,557.89 309,585.80 521,000.00 - RECEIVED AUG 2 5 2014 Southold Torn Cork Revenue control 17 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 161 HIGHWAY 162 DB .1001.00 REAL PROPERTY TAXES 4,759,779.00 4,932,817.00 4,716,486.00 4,716,486.00 163 DB .1081.00 PAYMENT IN LIEU OF RE TAX 7,263.92 7,652.89 7,423.24 7,600.00 -_ 164 DB .1090.00 INT& PENALTIES RE TAXES 304.56 96.42 - 100.00 165 DB .2210.10 SUFFOLK COUNTY WATER AUTH - 20,239.97 - - - 166 DB .2401.00 INTEREST AND EARNINGS 11,959.06 9,768.23 4,602.60 9,500.00 - 167 DB .2590.00 HIGHWAY EXCAVATION PERMIT 12,322.17 17,808.00 6,860.00 10,000.00 10)000-OD 168 DB .2650.00 SALE OF SCRAP & EXCESS MA - 5,621.26 7,768.78 - 169 DB .2650.10 TRADE IN ALLOWANCE - - - 2,000.00 0-00 Oct 170 DB .2680.00 INSURANCE RECOVERIES - - 1,054.00 - _ 0 - 00 171 DB .2701.20 OTHER REFUNDS 3,398.85 - - - 0 _00 172 DB .2770.00 REIMBURSEMENTS - - - - 0 - 00 173 DB .2770.10 FILMING-CLEAN-UP FEES - - - - 0 - 00 174 DB .3501.00 CHIPS CAPITAL PAYMENTS 326,609.31 422,755.35 - 469,938.00f2O3�( �-33 175 DB .3960.10 SEMO AID-GENERAL GOVT 337.89 - - - 0 - 00 176 DB .3960.50 SEMO AID-TRANSPORTATION 12,006.54 122.72 1,222.50 1,245.00 o -GO 177 DB .4960.10 FEMA AID-GENERAL GOVT 2,027.34 - - - o -00 178 DB .4960.50 FEMA AID-TRANSPORTATION 465,737.22 78,978.85 12,735.00 7,472.00 D -C)0 179 DB .5031.00 TRANSFERS FROM GFPT - 25,000.00 23,754.00 26,246.00 0 -0(0 180 DB .5031.10 TRANSFERS FROM CAPITAL - 70,000.00 - - - 181 DB .5990.00 APPROPRIATED FUND BALANCE - - - 571,146.72 - 182 5,601,745.86 5,590,860.69 4,781,906.12 5,821,733.72 - 130 Revenue control 18 of 21 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 183 LAND.PRESERVATION 184 COMMUNITY PRESERVATION FUND 185 H3 .1189.10 2% LAND TRANSFER TAXES 3,842,767.69 5,023,334.10 1,792,504.38 3,888,000.00,5 4tkoo 000 - 186 H3 .2401.00 INTEREST AND EARNINGS 7,889.84 15,161.74 9,033.26 7,500.00 t�j,ono - 187 H3 .2655.10 SANITARY FLOW CREDITS - _ _ 188 H3 .2701.10 OTHER REFUNDS - 55.20 - - 0 - 189 H3 .2705.10 MISCELLANEOUS DONATIONS - - _ _ 0 - 190 H3 .3089.80 DEPT OF STATE GRANT 226.15 - - - 0 _ 191 H3 .3097.10 NYS AG & MARKETS GRANT - 530,459.00 - - 0 - 192 H3 .3097.20 NYS PARKS-LAUREL LK GRAN 50,294.50 - 193 H3 .3097.25 NYS PARKS-PEKUNKA GRANT 389,341.00 - - - 194 H3 .3097.30 NYS DOS-BITTNER GRANT 26,198.21 3,405.35 - 50,000.00 Q - 195 H3 .3097.40 NYS DEC-PIPES COVE GRANT - - _ - 0 _ 196 H3 .4097.10 NATURAL RESOURCE CONSERV - 756,317.00 - - o - 197 H3 .4097.20 US FISH &WILDLIFE SERVI - - _ _ © _ 198 H3 .4097.30 NOAA-COASTAL ZONE MGMT A - - 199 H3 .4597.30 BAY TO SOUND PROJECT TEA2 43,472.54 13,435.67 - - - 200 H3 .5990.00 APPROPRIATED FUND BALANC - - - 1,450,000.00 - 201 4,360,189.93 6,342,168.06 1,801,537.64 5,395,500.00 cf,$78 1,55Z - Revenue control 19 of 21 Revenue A/C Actual Actual 2015 Dept. Line Number Dept/Description Actual 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 202 SOLID WASTE DISTRICT 203 SR .1001.00 REAL PROPERTY TAXES 1,806,814.00 2,107,276.00 2,112,394.00 2,112,394.00 2,234,633.00 204 SR .1090.00 INT& PENALTIES RE TAXES 36.79 41.19 - 40.00 - 205 SR .2130.00 GARBAGE REMOVAL& D1SP CH 19,917.89 (60.79) (8.95) - - 206 SR .2130.09 SHORT/OVER DISPOSAL FEES 9.29 152.62 (4.38) - 207 SR .2130.10 MSW TIP FEES-COMMERCIAL 911,463.46 869,148.99 276,768.34 767,000.00 615,000.00 208 SR .2130.20 MSW TIP FEES-RESIDENTIAL 189,228.91 185,278.10 88,487.50 180,000.00 180,000.00 209 SR .2130.25 MSW TIP FEES-TOWN 10,483.40 8,572.27 3,609.94 8,000.00 8,000.00 210 SR .2130.30 C& D TIP FEES 201,815.40 232,228.80 111,162.20 240,000.00 210,000.00 211 SR .2130.35 C& D TIP FEES-TOWN 2,542.20 23,662.50 383.50 1,500.00 1,000.00 212 SR .2130.40 TOWN GARBAGE BAG FEES 446,872.44 510,114.28 240,383.12 508,000.00 505,000.00 213 SR .2130.50 SINGLE ENTRY FEE-COMMERCI 2,460.00 6,390.00 3,990.00 2,800.00 3,000.00 214 SR .2130.60 SINGLE ENTRY FEE-RESIDENT 18,525.00 20,475.00 11,460.00 18,500.00 18,500.00 215 SR .2130.70 YARD DEBRIS-PUBLIC 101,104.61 141,993.00 56,634.30 100,000.00 135,000.00 216 SR .2130.80 YARD DEBRIS-TOWN 24,557.40 53,604.30 35,583.60 35,000.00 35,000.00 217 SR .2130.90 TOWN LEAF BAG FEES 397.56 - 5.00 - - 218 SR .2401.00 INTEREST AND EARNINGS 5,142.99 4,327.70 2,005.69 5,000.00 3,000.00 219 SR .2401.10 INTEREST ON PAST DUE ACCT (913.58) 1,104.70 562.68 - - 220 SR .2590.10 PERMITS-RESIDENTIAL 149,332.00 144,072.50 184,245.00 120,000.00 120,000.00 221 SR .2590.20 PERMITS-COMMERCIAL 21,045.00 28,740.00 25,800.00 26,000.00 26,000.00 222 SR .2650.00 SALE OF RECYCLABLES 154,347.48 141,706.56 61,500.35 135,000.00 115,000.00 223 SR .2650.10 SALE OF COMPOST& MULCH 165,029.84 189,025.26 120,558.70 165,000.00 165,000.00 224 SR .2650.30 SALE OF EQUIPMENT - 1,724.26 90,297.00 - - 225 SR .2680.00 INSURANCE RECOVERIES 2,108.00 7,875.00 - - - 226 SR .2701.00 OTHER REFUNDS 656.70 6,908.50 904.84 - - 227 SR .3089.30 STOP PROGRAM ASSISTANCE - 52,598.96 32,609.52 25,000.00 25,000.00 228 SR .3089.90 NYSDEC GRANTS - 94,425.00 - - - 229 SR .3960.80 SEMO AID-HOME/COMM SVC 337.13 96.57 46.87 - 230 SR .4960.80 FEMA AID-HOMM/COMM SVC 87,900.31 15,375.35 281.24 - - 231 SR .5990.00 APPROPRIATED FUND BALANCE - - - 84,654.82 38,000.00 232 4,321,214.22 4,846,856.62 3,459,660.06 4,533,888.82 4,437,133.00 Revenue A/C Actual Actual Actual 2015 Dept. Line Number Dept/Description 12/31/2012 12/31/2013 6/29/2014 Current Budget Request 234 FISHERS ISLAND SEWER DIST. 235 SS2.1090.00 INT& PENALTIES RE TAXES - 0.09 - - - 236 SS2.2129.00 UNPAID SEWER RENTS 4,843.12 - - - _ 237 SS2.2130.00 SEWER RENTS 35,284.25 27,148.85 16,550.00 33,750.00 238 SS2.2130.10 HOOK-UP FEES - _ _ _ _ 239 SS2.2401.00 INTEREST AND EARNINGS 124.71 137.18 51.50 - - 240 SS2.2701.00 OTHER REFUNDS - - _ _ _ 241 SS2.5990.00 APPROPRIATED FUND BALANCE - - - 12,250.00 - 242 40,252.08 27,286.12 16,601.50 46,000.00 ,35-0,00- RECEIVED J U L - 2 2014 Southold Torn Clerk Revenue control 1 of 1 13q Attachment A Town of Southold 2015 Capital Plan Current Year Approved Projects and Equipment-In Process or Pending Description of Date of P.O.or Date Begun Est.Date Total Cost Contract Name of Appropriation Improvement/ Town Board Resolution (Acquired) Completed/ (Estimated Number if Contractor/ Number Equipment Approval Number or To Begin Acquired or Actual) Awarded Supplier PO#26598, __.._--- — � — 1 ;Van Bortel Ford, Inc. H.1640.2.300.200 Purchase of 2 Ford Escapes 1/28/2014 Res#127 1/29/2014 4/8/2014 $ 49,403.32 i III II '' II -SII --- - -- --- . ---- --- � -+ --- F ------- I I I I $ j $ Submitted by: John Cushman Date: July 25, 2014 2015 Accounting Dept Capital Budget Workpapers.xls Attachment B2 C-6 Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Central Garage 2. Division Building 3. Project Title Ford Escape or similar type vehicle 4. Location Town Hall Annex 5. Description Replace 1999 Plymouth Breeze --- ------- 6. Purpose and Justification Vehicle for Chief Building Inspector 7. Status of Specifications(check) 11. Proposed Method of Financing: ❑ Completed Not Completed Obligations $ - 8. Available Under: Current Revenues 28,500 State Contract ❑ Special Assessments - County Contract ❑ User Charges Competitive Bidding ❑ State and Federal Aide - Municipality ❑ Reserves - Other: ❑ Other: - Total (same as total of#10) $ 28,500 9. Estimated Date Needed: 3/1/2015 12. If obligations are to be issued, indicate: Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of 411) $ 28,500 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 - 2016 2017 - Submitted by: John Cushman Date: July 25, 2014 Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Accounting Dept Capital Budget Workpapers.xls Attachment B2 ri) Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Central Garage 2. Division Pool 3. Project Title Dodge Caravan or similar type vehicle 4. Location Town Hall Annex 5. Description Motor vehicle to replace B10, 1999 Plymouth Voyager 6. Purpose and Justification Departments need a reliable pool vehicle for inspections,site visits and travel 7. Status of Specifications (check) 11. Proposed Method of Financing: El Completed ❑ Not Completed Obligations $ - 8. Available Under: Current Revenues 30,000 State Contract ❑ Special Assessments - County Contract ❑ User Charges - Competitive Bidding ❑ State and Federal Aide Municipality ❑ Reserves - Other: ❑ Other: - Total (same as total of#10) $ 30,000 9. Estimated Date Needed: 3/1/2015 12. If obligations are to be issued, indicate: Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 30,000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 - 2016 - 2017 - Submitted by: John Cushman Date: July 25, 2014 Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Accounting Dept Capital Budget Workpapers.xls Attachment B2 Town of Southold 2016 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Central Garage 2. Division Pool 3. Project Title Dodge Caravan or similar type vehicle 4. Location Town Hall Annex 5. Description Motor vehicle to replace B12,2000 Dodge Caravan 6. Purpose and Justification Departments need a reliable pool vehicle for inspections,site visits and travel 7. Status of Specifications(check) 11. Proposed Method of Financing: ❑ Completed Not Completed Obligations $ - 8. Available Under: Current Revenues 32,000 State Contract ❑ Special Assessments - County Contract ❑ User Charges - Competitive Bidding ❑ State and Federal Aide - Municipality ❑ Reserves - Other: ❑ Other: - Total (same as total of# 10) $ 32,000 9. Estimated Date Needed: 3/1/2016 12. If obligations are to be issued, indicate: Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 32,000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 - 2016 - 2017 - Submitted by: John Cushman Date: July 25, 2014 Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Accounting Dept Capital Budget Workpapers.xls Attachment B2 Li Town of Southold 2016 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Central Garage 2. Division Code Enforcement 3. Project TitleFord Escape or similar type vehicle ...... .... .........._.............. ... 4. Location Town Hall Annex 5. Description Replace 2012 Ford Escape 6. Purpose and Justification Vehicle for Code Enforcement Officer 7. Status of Specifications(check) 11. Proposed Method of Financing: ❑ Completed Not Completed Obligations $ - 8. Available Under: Current Revenues 30,000 State Contract ❑ Special Assessments - County Contract ❑ User Charges - Competitive Bidding ❑ State and Federal Aide - Municipality ❑ Reserves - Other: ❑ Other: - Total (same as total of#10) $ 30,000 9. Estimated Date Needed: 3/1/2016 12. If obligations are to be issued, indicate: Type: B.A.N.❑ Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 30,000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 - 2016 - 2017 Submitted by: John Cushman Date: July 25, 2014 Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Accounting Dept Capital Budget Workpapers.xls Attachment B2 AW4%, IL 'S Town of Southold 2017 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Central Garage 2. Division Building 3. Project Title Ford Escape or similar type vehicle 4. Location Town Hall Annex -——------- -------- 5. Description Replace 2008 Ford Ranger 6. Purpose and Justification Vehicle for Electrical Inspector 7. Status of Specifications (check) 11. Proposed Method of Financing: El Completed Not Completed Obligations 8. Available Under: Current Revenues 31,000 State Contract ❑ Special Assessments - County Contract ❑ User Charges Competitive Bidding El State and Federal Aide Municipality El Reserves Other: El Other: - Total (same as total of#10) $ 31,000 9. Estimated Date Needed: 3/1/2017 12. If obligations are to be issued, indicate: Type: B.A.N.El Serial Bond E] 10. Estimated Cost: (Total of#11) $ 31,,000 Period of Years: From/To 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 2016 2017 Submitted by: John Cushman Date: July 25, 2014 Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Accounting Dept Capital Budget Workpapers.xIs Attachment B2 Town of Southold 2017 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Central Garage 2. Division Building 3. Project Title Ford Escape or similar type vehicle 4. Location Town Hall Annex 5. Description Replace 2011 Ford Ranger 6. Purpose and Justification Vehicle for Fire Marshall 7. Status of Specifications(check) 11. Proposed Method of Financing: ❑ Completed Not Completed Obligations $ - 8.Available Under: Current Revenues 31,000 State Contract ❑ Special Assessments - County Contract ❑ User Charges - Competitive Bidding ❑ State and Federal Aide - Municipality ❑ Reserves - Other: ❑ Other: - Total(same as total of# 10) $ 31,000 9. Estimated Date Needed: 3/1/2017 12. If obligations are to be issued, indicate: Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 31,000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 - 2016 - 2017 - Submitted by: John Cushman Date: July 25, 2014 Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Accounting Dept Capital Budget Workpapers.xls Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Human Services/HRC 2. Division Senior Services 3. Project Title 2 Replacement Vehicles 4.Location Human Resource Center/Senior Services' 5.Description 2015 Ford C-Max Energi-Plug in Hybrid Vehicle 6. Purpose and Vehicles are vital to the many services we provide on a daily basis to seniors in Southold Town.Our current fleet Justification consists of 4 handicapped accessible buses;5 vans;2 mini flex fuel SUVs;3 passenger cars(1 hybrid electric and 1 fully electric).Due to extreme wear and tear,we retired 3 buses and 1 passenger vehicle.In reviewing the vehicle efficiency reports on the Fuelmaster System,it clear that we need to continue with our fleet plan of replacing vehicles with more energy and cost efficient vehicles.The proposed vehicles for purchase are two 2015 Ford C-Max Energi Plug-In electric vehicles.We plan on replacing 2-2003 Chrysler Voyagers with mileage in excess of 100K.Annual fuel cost projections from US Dept.of Energyestimate the annual fuel cost for the Voyager @$2,300 as compared to the C-Max at$928.(Ford Fusion Hybrid compares @$947 and the Nissan Leaf compares@$706).The vehicle performance reviews are solid with overall positive ratings and the added flexibility of the plug-in hybrid makes this a good fit for our multi-purpose fleet.The installation of the Leviton charging stations provide a quick turnaround time for charging vehicles so the C-Max can run primarily in electric power mode.(Please see attached HRC Fleet Report for June 2014 and US Dept.of Energy Comparison Chart). 7.Status of Specifications(check) 11. Proposed Method of Financing: ❑';Completed ❑ Not Completed Obligations $ 8.Available Under: Current Revenues 62,000 State Contract ❑ Special Assessments County Contract ❑ User Charges Competitive Bidding ❑ State and Federal Aide Municipality ❑ Reserves Other: ❑ Other: - Total(same as total of#10) $ 62,000 9. Estimated Date Needed: March 2015 12. If obligations are to be issued,indicate: Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) 621000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2013 2,400 2014 2,500 2015 2,600 Submitted by: Karen McLaughlin Date: July 31,2014 Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. Attachment A Town of Southold 2015 Capital Plan Current Year Approved Projects and Equipment-In Process or Pending Description of Date of P.O.or Date Begun Est.Date Total Cost Contract Name of Appropriation Improvement/ Town Board Resolution (Acquired) Completed/ (Estimated Number if Contractor/ Number Equipment Approval Number or To Begin Acquired or Actual) Awarded Supplier No current projects for 2014 $ - i `I !. _._. .:__.. . - - - a i i I Submitted by: Date: ff I Ilk, 2015 Capital Budget Workpapers current project report 2014 Award 22759-Light Duty Vehicles including Law Enforcement(Model Year 2014 or Current Model Year) • IRWIN e• oar Sedan,Mid-Size;FWD,Plug-in Hybrid Ford C Max(P5C) A �?C o.., Van Bortel Ford A 6 $29,092.00 8.00% im- �'; $50.00 _�ti. Vptl Note:The actual vehicle awarded may exceed the minimum specifications stated below.The Authorized User may elect to add additional Options,delete Options,or substitute a vehicle feature that Is an Option with another Option.See Contract Section I11.6 Options. General Rated passenger capacity-5 Engine Gasoline/Electric Plug-In Hybrid Transmission Automatic or Continuously Variable(CVT) Drivetrain Front wheel drive(FWD) Brakes Antilock Brake System(ABS) Electrical Battery(ConventionaQ;Hybrid-Nickel metal hydride,lithium ion or equivalent Interior Equipment Air conditioning Safety air bags-Driver and passenger,including side impact Power steering-minimum power assist Power windows Tilt steering Minimum two(2)OEM keys or FOBS Rear window defogger or defroster Exterior Equipment Color-Manufacturer's standard Variable intermittent front windshield wipers Daytime Running Lights(DRL's) Front license plate bracket Attachment B2 RECEIVE® Town of Southold J U L 2 5 2014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Information Technologies 2. Division 3. Project Title Domain Controller(Server)Upgrades 4. Location Town Hall,Annex, Police Department 5. Description A domain controller is a server that responds to security authentication requests(logging in,checking permissions, etc.)on networks.Our servers and their operating systems are antiquated and unable to meet our current network and security needs. 6. Purpose and The Town's domain controller servers will be 8 years old next year,the operating system they are running is of 2003 Justification vintage.Over the past year the servers have experienced hardware and operating system related issues which lead to down time and productivity loss for our users. Another big draw back relates to the fact that the operating system is antiquated and does not give the rebust network and security features that are demanded in todays fast pased technology environment.This project will be for 3 seperate domain controllers,one for town hall,the town hall annex and police department. 7.Status of Specifications(check) 11. Proposed Method of Financing: Completed Not Completed Obligations $ - 8.Available Under: Current Revenues 27,500 State Contract Special Assessments - County Contract User Charges Competitive Bidding State and Federal Aide Municipality Reserves Other: Other: - Total(same as total of#10) $ 27,500 9. Estimated Date Needed: 12. If obligations are to be issued,indicate: Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) ,�` 27500 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 - _ _ -_._..--------- 2016 2017 Submitted by: Lloyd H. Reisenberg Date: July 18, 2014 2015 Capital Budget-DCs.xls Attachment B2 RECEIVED Town of Southold J U L 2 5 2014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department information Technologies 2. Division 3. Project Title Assessors Grievance Application 4.Location Town Hall 5.Description Secure system with easy data entry of grievances,quick searching capabilities, rich reporting and importation of historical data. 6. Purpose and Justification Currently,Southold Assessor's Office processes grievances manually using an Excel spreadsheet to store data. Entering data is timely and statistical analysis is difficult. In addition,they have limited historical data and limited reporting capabilities. This application will automate the process. 7.Status of Specifications(check) 11.Proposed Method of Financing: Completed Not Completed Obligations $ - 8.Available Under: Current Revenues 4,000 State Contract Special Assessments - County Contract User Charges Competitive Bidding State and Federal Aide Municipality Reserves Other: Other: - Total (same as total of#10) $ 4,000 9.Estimated Date Needed: 12. If obligations are to be issued,indicate: Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) 4,.000 13.Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 - 2016 2017 - Submitted by: Lloyd H. Reisenberg Date: July 18, 2014 2015 Capital Budget-Grievance.xls Avwh Attachment B2 00000, RECEIVED Town of Southold 2015 Capital Request JUL 2 5 2014 Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST Southold Town Clerk 1. Department Information Technologies 2. Division 3.Project Title Municity Mobile Application 4. Location Town Hall _ .._..__--_ 5. DescriptionThis application gives access to the Town's inspectors to enter and or update Municity data like complaints and permits directly from a mobile device while they are doing inspections throughout the town. 6. Purpose and _..................___—__—_ Justification Our inspectors will be able to stay connected to our Municity data when they are out in the field.With Municity Mobile,they can review parcel details,(including owner information,permit and complaint history),source permits, complaints,future inspections and past inspection results. Having this capability ensures that critial inspection information is entered into our database as soon as the inspection is completed.Which results in enabling our Municity users and the public to have up to the minute information. 7.Status of Specifications(check) 11. Proposed Method of Financing: Completed Not Completed Obligations $ 8.Available Under: Current Revenues 3,000 State Contract Special Assessments - County Contract User Charges - Competitive Bidding State and Federal Aide Municipality Reserves Other: Other: - Total(same as total of#10) $ 3,000 9. Estimated Date Needed: 12. If obligations are to be issued,indicate: Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) 3,000 13.Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 2016 200 2017 200 Submitted by: Lloyd H. Reisenberg Date: July 18, 2014 2015 Capital Budget-Municity Mobile.xls Attachment B2 RECEIVE® Town of Southold J U L 2 5 2014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Information Technologies 2. Division 3. Project Title Municity Web Application 4. Location Town Hall 5. Description Online public access to our parcel management application. 6.Purpose and -- ----........----.-._.__._._._...-..-. Justification The Municity Web interface allows the public to have online access via the Internet. Information relating to the parcels,permits, inspections,complaints,variances,planning projects,etc. Optionally,web users can submit applications fora new permit, lodge a complaint or request an inspection. 7.Status of Specifications(check) 11. Proposed Method of Financing: Completed Not Completed Obligations $ 8.Available Under: Current Revenues 7,500 State Contract Special Assessments - County Contract User Charges - Competitive Bidding State and Federal Aide - Municipality Reserves Other: Other: Total(same as total of#10) $ 7,500 9. Estimated Date Needed: 12. If obligations are to be issued,indicate: Type: B.A.N,'— Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) 7.,500 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 2016500 2017 500 Submitted by: Lloyd H. Reisenberg Date: July 18, 2014 2015 Capital Budget-Municity Web.xls Attachment B2 RECEIVED Town of Southold U U L 2 5 2014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Information Technologies 2. Division 3. Project Title Parking Ticket and Fee Collection Management Application 4. Location Town Hall 5. Description SEI which is our current vendor of choice for the Town's Justice Court court application has an add-on module for parking tickets that interfaces with their court application.This application will help to us manage parking tickets and fee collection. 6.Purpose and Justification The current ticketing and fee collection application used by the Town's Justice Court is antiquated and for the most part is handled off-site by a vendor. Having an application that interfaces with our court application gives the town more control over ticketing and fee collection. 7.Status of Specifications(check) 11.Proposed Method of Financing: Completed Not Completed Obligations $ - 8.Available Under: Current Revenues 2,500 State Contract Special Assessments County Contract User Charges Competitive Bidding State and Federal Aide - Municipality Reserves - Other: Other: Total(same as total of#10) $ 2,500 9. Estimated Date Needed: 12. If obligations are to be issued,indicate: Type: B.A.N. _ Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 2500 13.Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 2016 400 2017 400 Submitted by: Lloyd H. ReisenbergDate: July 18, 2014 2015 Capital Budget-Parking.xls Attachment B2 RECEIVED Town of Southold J U L 2 5 2014 2015 Capital Request Equipment Souithold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Information Technologies 2. Division 3.Project Title Personal Computers, Laptops and Printers 4.Location 5.Description Annual replacement program for old and obsolete equipment. 6. Purpose and Justification A number of the Town's computers and printers have long past their projected life cycle and are at a point now where break downs are becoming more and more common place. The older computers that are being used do not have enough resources to meet the demands of the newer software applications the Town uses and therefore tends to cause a lack of productivity. Finally,replacement of the old monitors with new energy efficient flat panel screen will help achieve the Town's initiative to save electricity. 7.Status of Specifications(check) 11. Proposed Method of Financing: Completed Not Completed Obligations $ - 8.Available Under: Current Revenues 33,000 State Contract Special Assessments - County Contract User Charges Competitive Bidding State and Federal Aide Municipality Reserves Other: Other: Total (same as total of#10) $ 33,000 9.Estimated Date Needed: 12.If obligations are to be issued, indicate: Type: B.A.N.' _ Serial Bond' 10. Estimated Cost: Period of Years: From/To (Total of#11) �` 33,000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 2016 2017 Submitted by: Lloyd H. Reisenberg Date: July 18, 2014 2015 Capital Budget Request-Computers.xls Attachment B2 RECEIVED Town of Southold J U L 2 5 2014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Information Technologoes 2. Division 3. Project Title Meet Hall Digital Recording System 4. Location Town Hall Meeting Hall 5. Description Replace the obsolete cassette recorder with a digital recorder. 6.Purpose and Justification Replace the obsolete cassette recorder with a digital recorder.The cassette recording system has become cost- prohibitive to maintain.In addition,cassette tapes are obsolete and inefficient technology. Digital recording technology is much less expensive,does not require maintenance,and is much more efficient to use. 7.Status of Specifications(check) 11. Proposed Method of Financing: Completed Not Completed Obligations $ 8.Available Under: Current Revenues 1,500 State Contract Special Assessments County Contract User Charges Competitive Bidding State and Federal Aide - Municipality Reserves - Other: Other: - Total(same as total of#10) $ 1,500 9. Estimated Date Needed: 12. If obligations are to be issued,indicate: Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 1..500 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 2016 2017 - Submitted by: Lloyd H. Reisenberg Date: July 18, 2014 2015 Capital Budget Request-Recorder.xls Attachment B2 RECEIVED co Town of Southold J U L 2 5 2014 2015 Capital Request Equipment Southold own Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Information Technologies 2. Division 3. Project Title Mobile Device Management Application 4. Location 5.Description This application will be used to secure and protect all mobile devices own by the town. 6.Purpose and The number of mobiles devices,which includes android based cell phone and tablets,that are current in use by town Justification employees has exceed 15. In 2015 1 project the number to reach 20. Accessing town resources from a mobile device can introduce a significant threat to network and data security. Mobile Device Management will enable us to address challenges associated with mobility by providing a simplified, efficient way to view and manage all devices from the central admin console. 7.Status of Specifications(check) 11. Proposed Method of Financing: Completed Not Completed Obligations $ 8.Available Under: Current Revenues 2,100 State Contract Special Assessments - County Contract User Charges Competitive Bidding State and Federal Aide - Municipality Reserves - Other: Other: Total(same as total of#10) $ 2,100 9. Estimated Date Needed: 12. If obligations are to be issued, indicate: Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 21100 -----_-_.__ 1100 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 2016 1,020 2017 1,020 Submitted by: Lloyd H. Reisenberg Date: July 18, 2014 2015 Capital Budget Device Mgmt.xls Attachment B2 AVINW- RECEIVEDW Town of Southold J U L 2 5 1014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Information Technologies 2. Division 3. Project Title Integrated Purchase Order System 4. Location Town 5. Description Purchase Order System that integrates with the Town's Financial Applications ---- Purpose and The ACS Purchase Order System increases efficiency,order control,and budget control while automatically ensuring Justification users are informed and up-todate. One of the most important features of the ACS Purchase Order System is that it is dessigned to seamlessly interface with our financial system but it will also provide increased efficiency and improves the handling of purchase orders and delivers the following benefits: •Automates encumbrances, PO Print, inquiry and search functions • Integrated with Requisitions and Payables • Blanket order capabilities and complete audit trail for add and change orders • Online budget checking with vendor and account lookup • Use of optional template feature expedites recurring data entry 7.Status of Specifications(check) 11.Proposed Method of Financing: Completed Not Completed Obligations $ - 8.Available Under: Current Revenues 5,000 State Contract Special Assessments - County Contract User Charges - Competitive Bidding State and Federal Aide - Municipality Reserves - Other: Other: - Total(same as total of#10) $ 5,000 9. Estimated Date Needed: 12. If obligations are to be issued,indicate: Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To (Total of#11) � 5"000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 2016 2017 2015 Capital Budget-Purchasing App.xls Attachment B2 Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Public Works 2. Division 3. Project Title Gasoline/Electric Plug In Hybrid Vehicle 4. Location 5. Description 2015 Ford C-Max 6. Purpose and Justification Replace mail carrier truck with a more fuel efficient electric/gas hybrid mid size sedan 7. Status of Specifications (check) 11. Proposed Method of Financing: { Completed t Not Completed Obligations $ - 8. Available Under: Current Revenues - State Contract !_ J Special Assessments - County Contract ( User Charges - Competitive Bidding ❑ State and Federal Aide - Municipality L. Reserves Other: [ Other: - Total (same as total of# 10) $ - 9. Estimated Date Needed: 12. If obligations are to be issued, indicate: Type: B.A.N. Serial Bond[_ 10. Estimated Cost: ,1 Period of Years: From/To (Total of#11) I ' 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 - 2016 2017 - Submitted by: Date: 2015 PD generator Capital Budget Workpapers.xls Award 22759-Light Duty Vehicles including Law Enforcement(Model Year 2014 or Current Model Year) eh to Desc M4,11403w f Sedan,Mid-Size;FWD,Plug-in Hybrid Yer1£MakelMod e( "hM Ford C-Max(P5C) f� - Conactor' Van Bortel Ford 5 $29,092.00IJ y ,2 Option DisgCount ala,= x 8.00% tr o- NO j � ' P ckupGyred :perYeh e) "�$50.00all, 2AM behie ap�ecifi seatiors � �' Oil _ � � 3 � � _ r .w . ..iz . Note:The actual vehicle awarded may exceed the minimum specifications stated below.The Authorized User may elect to add additional Options,delete Options,or substitute a vehicle feature that is an Option with another Option.See Contract Section 111.6 Options. General Rated passenger capacity-5 Engine Gasoline/Electric Plug-In Hybrid Transmission Automatic or Continuously Variable(CVT) Drivetrain Front wheel drive(FWD) Brakes Antilock Brake System(ABS) Electrical Battery(Conventional);Hybrid-Nickel metal hydride,lithium ion or equivalent Interior Equipment Air conditioning Safety air bags-Driver and passenger,including side impact Power steering-minimum power assist Power windows Tilt steering Minimum two(2)OEM keys or FOBS Rear window defogger or defroster Exterior Equipment Color-Manufacturer's standard Variable intermittent front windshield wipers Daytime Running Lights(DRUs) Front license plate bracket Attachment B1 Town of Southold 2015 Capital Request Construction INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Public Works 2. Division 3. Project Title Fetterville Building 4. Location Police Department 5. Description 30'x 40' Fetterville Building 6. Purpose and Justification Erect a Fetterville building to house PD command center and evidence storage. $33,000 Install 6"concrete floor with rebar $15,000 Electric supplies with DPW electrician labor $3,500 7. Status of Plans: (check) Plans not needed (.v..i Surveys Completed [_ .] Sketch plans completed E_) Nothing done on plans Work on plans scheduled (_; Detail plans in preparation L] Preliminary estimate received F1 Sketch plans in preparation Detail plans completed 8. Estimated Cost: Engineering $ - 11. Proposed Method of Financing: Site Acquisition - Obligations $ - Construction - Current Revenues - Other: - Special Assessments - Total (same as total of#11) - User Charges - State and Federal Aide - 9. Proposed Method of Construction: Reserves - Contract [ Municipal Employees Other: 51,500 Total (same as total of#8) $ 51,500 10. Estimated Project Expenditures: 12. Effect the project will have on by Years: Operating and Maintenance 2015 $ - Expenditures for first three years 2016 - of operation (plus or minus): 2017 2015 $ - 2018 - 2016 $ - 2019 2017 $ - Later - Totals $ - Submitted by: Date: Note: Furnish as much of the information requested as is available at the time of preparation. Attach maps and other supporting data that will aid in evaluating the proposed project. 2015 TH Parking lot Microsurface Capital Budget Workpapers.xls G t +fit a eY` t x r � K � �� ,� elf• � � m�� �� R >•rt� �Yv k' � � k a Y f " {� 43 n c $ o iyy�"'a'S ;,✓,x qtr.,� y.�';.;. j www.fettervillesales.com 8 I N e 9 30 years experience Town of Southold July 30,2014 Attn:Jef Standish — PROPOSAL - Southold, PR®POSALSouthold,NY E-mail:jeff.standish@town.southold.ny.us Re:Building Proposal Dear Jef Standish Thank you for your inquiry on a new building to be built by Fetterville Sales. Below are listed the specifications on which the price is based: 30'width x 40' length x 16'inside height Roof System:4'o/c trusses Pitch:4/12 Loading:30-5-5 Posts:8'o/c 6x6 load bearing columns Siding:29 Gauge Painted Steel Roofing :29 Gauge Painted Steel 12" Boxed overhang on 2—sides&2—gables with vented soffit 1200 sgft of 1/4"Solex insulation on Roof 1—10 x 8 Overhead Door(s)Steel-backed insulation 1—16 x 14 Overhead Door(s)with Steel-backed insulation 2—3'x6'8"Steel Flush Entry Door(s) 4—3x4 Double-hung insulated Window(s) New York Sealed Plans Included Estimated Prevailing Wages Included Ridge vent Trasj removal by Town of Southold This building erected on your level site is$32,690.00. This price is good for 15 days from the date of this letter. Thank you and if I can be of any further assistance please feel free to call. Yours truly, Brian Smith Fetterville Sales 245 Fetterville Rd. East Earl, PA 17519 800-331-1875 Attachment 131 ul)- Town of Southold 2015 Capital Request Construction INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Public Works 2. Division 3. Project Title Town Hall Resurface Parking Lot 4. Location Town Hall 5. Description Resurface&restripe Town Hall parking lot ---------- --- 6. Purpose and Justification Resurface and restripe Town Hall parking lot. Widen western entrance(on Hortons Road) by five(5)feet. 7. Status of Plans: (check) Plans not needed � Surveys Completed I.-_] Sketch plans completed Nothing done on plans (_I Work on plans scheduled U Detail plans in preparation Preliminary estimate received F1 Sketch plans in preparation F] Detail plans completed 8. Estimated Cost: Engineering $ - 11. Proposed Method of Financing: Site Acquisition - Obligations $ - Construction - Current Revenues - Other: - Special Assessments - Total (same as total of#11) � - User Charges - State and Federal Aide - _ ..... .. 9. Proposed Method of Construction: Reserves - Contract ] Municipal Employees Other: 48,000 Total (same as total of#8) $ 48,000 10. Estimated Project Expenditures: 12. Effect the project will have on by Years: Operating and Maintenance 2015 $ Expenditures for first three years 2016 of operation (plus or minus): 2017 - 2015 $ - 2018 - 2016 $ 2019 - 2017 $ - Later - Totals $ Submitted by: Date: Note: Furnish as much of the information requested as is available at the time of preparation. Attach maps and other supporting data that will aid in evaluating the proposed project. 2015 PD generator Capital Budget Workpapers.xls Town Hall Parking Lot 34,890 S.F. = 3,880 ** Resurfacing with Asphalt 2" lift 3880/9 = 430 Ton (top) True & level +/- 20 Ton (shim mix) 450 Ton @ 95/ton = $42,750 @ 82/ton = $36,900 ** Microsurfacing True & Level +/- 40 Ton (shim/rap mix) $87/ton = $3,480 Microsurfacing 3,880/S.Y. x $2.38/SY = $9,234 "1 coat" Total $12,714 Widen 950 SF RCA = 12 C.Y. @ $16 = $200 Base & Top 25 ton @ $87 = $2175 Total $2,375 Attachment 131 Town ofSouthold 3O15Capital Request Construction INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OFCOST 1. Department Public Works _ 2. Division -------------- 3. Project Title ____3. ProjectTit|e yMicrosurfaceTown Hall_Parking Lot 4. Location Town Hall 5. Description True and parking lot(HVVYstaf), microourfaceand resthpeparking lot. Widen west entrance(on Horton's Road)by five(5)- -� 6. Purpose and � Justification .. ` � ` K8icrosudaceand_restrpethe Hall parking lot. VVNcn western entrance by 5 feet 7. Status ofPlans: (checN L 1 Plans not needed Fl Surveys Completed F� Sketch plans completed [1 Nothing done onplans work onplans scheduled [l Detail plans inpreparation [l Preliminary estimate received Fl Sketch plans inpreparation Fl Detail plans completed 8. Estimated Cost: EngineehngS ' 11. ProposedMethodofFinandng: Site Acquisition �_ 0b|igations ' Conotrucdon - CunentRovonues ' ' - - -Other: Special' Speca|Aoesaments Total (same astotal nf#l1) User Charges ' State and Federal Aide ' 9. Proposed Method ofConstruction: Reserves _________� El Contract Municipal Employees 0ther: 16500 Total (same as tot |of#8) 16,500 10. Estimated Project Expenditures: 12. Effect the project will have on by Years: Operating and Maintenance 2015 � - Expondituresforfiotthreeyears 2016 - ofoperation (p|oso/minud: - - 20172 015 2018 2016 2019 2017 __ 2U17 Later - Totals Submitted by: _ _ _ _ _ Date:_�_ Note: Furnish as much of the information requested as is available at the time of preparation. Attach maps and other supporting data that will aid inevaluating the proposed project. 20l5yDgenerator Capital Dod&etWorkyayers.zb s ZZ a z�„' �'Ir-:rr tr � •s�T,• ,•----: fix,." "�', 'tip"_. �.".yx�sTM.°'7 �, ..:.s«-- .:r'y*'e,�� �^cw: � t,u - ,,:.;�„ r SiS a.�. .. ' �` 5�iip6... 4�,, 3a• f',#"!„°'"'". °,�ar "u+", .y ".y ...=k- �t .-T;3�Dak t ar , n r s e l+ o-, , s x. +a v A5 4 i 3 w , �pfi��P. •'a'.�'�' Nye ''���s'4 �`"" Y w .• „ r ' y ,e bA ,C(® U( RZ h < n r r �,� 'R., k"..w�, .�,��».y52 �.• fL� ,s,,, ,. „ , -. a, ��, �'� �+.,,.^,�. '�`��•' �,, r,..,.�t�r`:^�"'`t� " ,;s, v^ S, .' kyr -a�n. :. ro'. �.. ^"a" ,�, '� `* tt"• '�y"$, 'h�`"� `"� 7'� a"Y r Attachment 61 V Town of Southold 2015 Capital Request Construction INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Public Works 2. Division 3. Project Title Replacement Generator 4. Location Police Department 5. Description Install replacement generator 6. Purpose and Justification replace aging current generator that is in need of frequent repairs and maintenance. Not functioning at optimal level 7. Status of Plans: (check) 1 Plans not needed [.. Surveys Completed I_ � Sketch plans completed Nothing done on plans ( ._) Work on plans scheduled [_] Detail plans in preparation L] Preliminary estimate received Sketch plans in preparation Detail plans completed 8. Estimated Cost: Engineering $ - 11. Proposed Method of Financing: Site Acquisition - Obligations $ - Construction - Current Revenues - Other: - Special Assessments - Total (same as total of#11) - User Charges - State and Federal Aide - 9. Proposed Method of Construction: Reserves - Contract [ ) Municipal Employees Other: 29,000 Total (same as total of#8) $ 29,000 10. Estimated Project Expenditures: 12. Effect the project will have on by Years: Operating and Maintenance 2015 $ - Expenditures for first three years 2016 - of operation (plus or minus): 2017 - 2015 $ - 2018 - 2016 $ - 2019 - 2017 $ Later - Totals $ - Submitted by: Date: Note: Furnish as much of the information requested as is available at the time of preparation. Attach maps and other supporting data that will aid in evaluating the proposed project. 2015 PD generator Capital Budget Workpapers.xls 08/05/2014 TUE 10: 12 FAX 6315638322 Commander EleCtriC U001/001 ■ 01 CC OMAN DE P ER SYSTEMS 10 2., Pulaski Streat, River,heab NY 11001 8/5/2014 Town of Southold 53095 Route 25 Southold,NY 11971 Attn: Mr. Jeff Standish RE: Replacement generator 6or Police Department PROP0SAL Dear Sir, We are pleased to submit our quotation to furnish and install one 60KW Generac 3/0 120/208V Natural Oras Generator with a steel enclosure, And the removal of your existing generator. For,the sum of: $28,644.00 Please note the following, 1) Add$1,600 for an Aluminum Enclosure 2) We exclude the disconnecting and reconnecting of gas line. 3) This quotation is valid for 60 days. 4) If you find this quotation acceptable please sign and date below and fax back to our office,along with Purchase Order.V r nkr nk ane Date: (Signature) - (Print Name) (631) 765-6400 - Fax (6311765-6401 - vwww.corn manderelectric.com commanderpower«optonilne.net Attachment BI Town mfSouthold 2015 Capital Request Construction INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE 0FCOST l. Department Public Works 2� Division � � �------ ----����-----� 3. Project Title Salt 8u |d 4. Location HVY yandPe_con_ic _H_VY_yar6_Fishers Island 5. Description Concrete flooring inexisting Salt Building atHVVYPeconic $60,000 Solt Building at HVVYFishers Island�$1�040UO b. Purpose and Justification 1. As Per SCDHS,the floors in the salt domes at HWYPeco icneedto bademolbhed&dbposed of. New compliant concrete floors need tobeinstalled with epoxy sealing toprevent leakage. z-Due t»notice ofviolation,asalt building needs tmbee�,ectedatHYVVFishers Island. _________.___ __��_ 7. Status ofPlans: (check) n Plans not needed [l surveys completed Sketch plans completed LJ Nothing done nnplans F1 Work onplans scheduled [l Detail plans inpreparation [l Preliminary estimate received [--j Sketch plans in preparation �� Detail plans completed 8. Estimated Cost: Engineering 1l. Proposed Method ofFinancing: Site Acquisition Obligations Construction ' Current Revenues - Other: - Special Assessments - «� Total (same astotal of#11) ', - User Charges - State and Federal Aide ' ---'9. Proposed Proposed Methud of Construction: Reserves ` - -----'--- Contract MunicipalEmp|oyees Other: 150000 � � � Total (same astotal of#8) $ 150,000 10. Estimated Project Expenditures: 12. Effect the project will have on by Years: Operating and Maintenance 2015 _�� Expenditures for first three years 2016 ofoperation (plus orminud: 2017 - 2O1S $ ' ' 20182016 2019 —�------------�- Z017 —�---- ' � _ � � Later ' Totals 5ubmittedby: Date� Note: Furnish as much of the information requested as is available at the time of preparation. Attach maps and other supporting data that will aid inevaluating the proposed project. 20l5YDgenerator Capital Budget Wo/kpupnm.xb Standish, Jeff From: Collins, Michael Sent: Monday, July 21, 2014 2:39 PM To: Standish, Jeff Cc: Orlando, Vincent; Richter, Jamie Subject: 2015 Capital Projects - Salt Storage Jeff: The SCDHS is claiming that our two existing salt/sand domes at the Highway/DPW Yard are unregistered. As part of their most recent request for information, they are asking that we provide proof that the domes have a concrete bottom, are properly pitched to prevent drainage away from the domes and that the concrete foundation and walls are sealed against cracks or defects. At this time, it is our belief that the floors of these structures are entirely composed of asphalt. We won't know for sure until the buildings are partially emptied later this year. Assuming that both structures have asphalt floors,we will need to demolish and dispose of the asphaltic material, pour new compliant concrete floors and then epoxy the new and existing concrete to prevent leakage. My estimate for this work is$50,000 based on past work contracted for by the Town. We also received a Notice of Violation earlier this year regarding our lack of salt storage on Fishers Island. Vinny has dealt with the short term issue by removing all salt materials from the Fishers Island Highway Yard. However, we will need to construct a new 25' diameter salt dome to comply with SCDHS requirements. This dome may be located at a new Highway Facility sited on the airport property south of the Community System leaching field. We need to discuss this location with the Ferry District Commissioners at the Town Board meeting on the island on August 6`h. The proposed relocation of the Highway Facilities is designed to get critical infrastructure further away from the waters of the sound and potential storm inundation. Due to the relatively high expense of shipping concrete to Fishers Island and the cost of doing prevailing wage work on the island period, my estimate for this work is$100,000. Please contact me if you need further details. Michael Collins, P.E. Civil Engineer Town of Southold (631) 765-1560 .Iittp:Hwww.southoldtownny.gov/index.aspx?nid=I 95 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Attachment B2 Cn Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Public Works 2. Division 3. Project Title Truck w/9' Fisher Plow 4. Location 5. Description 2015 Dodge 350, Regular cab, masonary/dump truck with 9' Fisher plow 6. Purpose and Justification Replace aging 2001 Dodge masonary truck used for sanding and plowing. Current vehicle was in need of constant repairs and is now off the road. 7. Status of Specifications(check) 11. Proposed Method of Financing: Mi Completed El Not Completed Obligations $ - S.Available Under: Current Revenues State Contract [Ji Special Assessments - County Contract [J User Charges - Competitive Bidding State and Federal Aide - Municipality _ p Y [_�� Reserves Other: [J Other: - Total (same as total of# 10) $ 9. Estimated Date Needed: 12. If obligations are to be issued, indicate: Type: B.A.N. E-J' Serial Bond F1 10. Estimated Cost: Period of Years: From/To (Total of#11) 1 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 - 2016 - 2017 - Submitted by: Date: 2015 PD truck equipment Budget Workpapers.xls 07/28/2014 13: 56 6317653526 MULLEN MOTORS PAGE 02/06 MULLEN MOTORS INN 55980 RT 25 configuration Prevlsw SOUTHOLD,NY 119714755 Date Printed: 2014-07-25 5:09 PM VIN: Quantity: 1 Estimated Ship Date: VON: Status: 5A-Pending order FAN 1: 002EO Town of South[ York FAN 2: Client Code: Bid Number: TS5083 Sold to: Ship to: PO Number: MULLEN MOTORS INC(64114) MULLEN MOTORS INC(64114) 55920 RT 25 55880 RT 25 SOUTHOLD,NY 118714755 SOUTHOLD,NY 119714755 Vehicle: 2015 3500 REO CAB CHASMS 4x4(143.5 In WB•CA of 60 in)(DD8L63) Sales Code Description MSRP(USD) Model: D08L63 3$00 REG CAB CHASSIS 44(143.5 in WB•CA of 60 in) 34,405 Package: 22A Customer Preferred Package 22A 0 ESB 5.4L VS Heavy Duty HEMI Engine 0 DFP 6-Spd Automatic 66RFE Transmission 0 PainttSeatlTrim: PR4 Flame fled Clear Coat 0 APA Monotone Paint 0 `$X 195 .XS BlacWL)iesel Gray 0 Options: 4ES Delivery Allowance Credit 0 MAF Marketing Advertising Fund 0 XEA Tow Hooks 50 XHC Trailer Brake Control 230 e.. AJH Power and demote Entry Group 850 �- AND Heavy Duty Snow Plow Prep Group 200 4DH Pmpald Holdback 0 4FM Fleet Option Editor 0 4FT Fleet Safes Order 0 132 Zane 32-New York 0 4EA Sold Vehicle 0 Non Equipment: 4FA Special Bid-ineligible For Incentive 0 -Did Number: TS5083 Government Incentives 0 1,185 A Destination Fees: Total Price: 37125 Order Type: Fleet PSP MonthfWeek: Scheduling Priority: 1 -Sold Order Build Priority: 99 Customer Name: Customer Address: Instructions' err x Note:This Is not an invoice.The prlces and equipment shown on this priced order confirmation 04 tiaritative end subject to chans correction without priorAnotice.No claims against the content listed or prices quoted will be accdptr d,Refer to the vehicle Invoict vehicle content and pricing,Orders are accepted only when the vehicle is shipped by the factory. 07/'28/2014 13:56 6317653926 MULLEN MOTORS PAGE 05!06 MULLEN MOTORS INC 55980 RT 25 Configuration Preview SOUTHOLD,NY 119714755 Date Printed: 2414-0725 5:04 PM VIN: Quantity: 1 Estimated Ship Date' VON: Status: SA-Pending order FAN 1: 002EO Town of Soul York FAN 2: Client Cade: Bid Number: T65083 Sold to: Ship to: PO Number: MULLEN MOTORS INC($4114) MULLEN MOTORS INC(64114) 55980 RT 25 665980 RT 25 SOUTHOLD,NY 119714755 SOUTHOLD,NY 119714755 Vehicle: 2015 2500 REG TRADESMAN 4X4(140 in W13 8 FT 0 IN box)(1),17162} Sales Code Description MSRP(US1)) Model: DJ71-62 2500 REG TRADESMAN 4X4(140 In WE 8 FT 0 IN box) 33,135 Package: 26A Customer referred Package 26A 0 EZC 5.7L V8 HEMI VVT Engine 0 DFP 6-bpd Automatic 0RITE Transmission 0 Paint/Seat/Trim: POW Timberline Green Pearl Coat 450 APA Monotone Pslnt 0 "V9 Cloth 40/20/40 Bench Seat 0 -X8 Black/Diesel Gray 0 Options: 4ES Delivery Allowance Credit 0 MAF Marketing Advertising Fund 0 XHC Trailer Brake Control 230 AbS Protection Group 100 AHD Heavy Duty Snow Plow Prop Group 85 AJHt Power and Remote Entry Group 735 AJY Popular Equipment Group 500 GF0 Rear Sliding Window 140 1 NC Clearance Lamps 80 4DH prepaid Holdback 0 4FM Fleet Optlon Editor 0 4F t Fleet Sales Order 0 132 Zane 32-New York 0 4EA Sold Vehicle 0 Non Equipment: 4FA Special Bid-Ineliglbie For incentive 0 Bid Number: 7i.35083 Government Incentives 0 Discounts: YG2 5,2 Additional Gallons of Gas 0 1,195 Destination Fees: Total Price: Order Type: Fleet PSP MonthJWeek: Scheduling Priority: Build Priority: 9 :341,7:56 Customer Name: ` Customer Address: instructions; — a, Note'This in not an invoice.The prices and equipment shown on this priced order confirmation are tentativb and subject to chen correction without prior notice.No claims against the Content listed or prices quoted Will be accepted.Refer to the vahlcie Invoice vehicle content and prlaing.Orders are accept©d only when the vehicle Is shipped by the factory. 07/29/2014 13:56 6317653926 MULLEN MOTORS PAGE 06/06 0 tji, 1 i�nonaaa���en.�trv�� 1�4'. 0 ar• r en 141:4'! "ruck and Utility EquipMent QUOTE NS006687 1.•. t. New York,New England,Mid Atlantic 712212014 &Greater Philadelphia 490 Pulaski Rd Kings Park,NY 11754 Phone(631)544-8000 Fax(631)544»3501 WWW.DFJAMA.COM Soto TO: MULLEN MOTORS INC. SHIP TO' MULLEN MOTORS INC. MCH MULLEN RICH MULLEN 55980 EAST MAIN STREET 55980 EAST MAIN STREW SOUTHOLD NY 11971 SOUTHOLD NY 11971 Phone: 6317653564 Phone: (631)765-3564 Fax: (631)765-3926 Fax: (631)765-3926 Email: MULLENMT@OPTONLINE.NET „ Sam ;,14 NO r.��Fr' 3 SAL ALIPERTI TOWN OF SOUTHOLD YES ' V 8/2112014 MAKV-. RAM M0081-: PM 250[) YEAR: 2014 9RWl6RW: SRW CAB TO AXLE: WHEELBASE: 141.0 VIN: MCK/ORDER NUMBER: DEALER'S PICK UP TOTAL WEIGHT(LBS)OF ALL QUOTEP MEMS: 690 SUPPLY AND INSTALL FISHER 7.5' H.D. ELECTRIC HYDRAULIC SNOWPLOW DELIVERY SUBJECT TO AVAILIBILITY FISHSTiCK HAND HELD CONTROL MUNICIPAL PRICING NG USED 1 %11 SHOE KIT LD BLADES 1..:.. .'' DELIVERY TODEALERSHIP ]. 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Attachment B2 RECEIVED Town of Southold AUG - 8 2014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Solid Waste 2. Division 3. Project TitleWindrow Turner-- --_-------------- 4. Location Compost Facility ------ 5. Description A self-propelled compost/mulch turner 6. Purpose and Justification To reduce labor and equipment costs for turning rows of compost and mulch, resulting in faster production of these materials. 7. Status of Specifications(check) 11. Proposed Method of Financing: ❑ Completed E] Not Completed Obligations $ 470,000 8. Available Under: Current Revenues State Contract ❑ Special Assessments County Contract El User Charges Competitive Bidding E State and Federal Aide 335,000 Municipality El Reserves Other: El Other: DEC Grant in 2016 (235,000) Total (same as total of#10) $ 470,000 9. Estimated Date Needed: 3/1/2015 12. If obligations are to be issued, indicate: Type: B.A.N.El Serial Bond 0 10. Estimated Cost: Period of Years: From/To 2015-2025 (Total of#11) $ 470,F000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 _30,000 2016 31,500 2017 33,000 Submitted by: Date: Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 SWMD Capital Budget Workpapers.xIs Attachment B2 00 RECEIVE® Town of Southold AUG 8 2014 2015 Capital Request Equipment Southold Town Clerk INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Solid Waste 2. Division 3. Project Title Horizontal Wood Waste Grinder 4. Location Compost Facility 5. Description _ A grinder to process brush and landclearing debris into woodchip mulch 6. Purpose and Justification Replace old, high cost grinder 7. Status of Specifications(check) 11. Proposed Method of Financing: ❑ Completed Not Completed Obligations $ 800,000 8. Available Under: Current Revenues - State Contract ❑ Special Assessments - County Contract ❑ User Charges Competitive Bidding 0 State and Federal Aide Municipality ❑ Reserves - Other: ❑ Other: Total (same as total of#10) $ 800,000 9. Estimated Date Needed: 3/1/2015 12. If obligations are to be issued, indicate: Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To 2015-2025 (Total of#11) $ 800,000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 10,000 2016 20,000 2017 30,000 Submitted by: Date: Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other 2015 SWMD Capital Budget Workpapers.xls Attachment B2 RECEIVED 2015 Capital Request AUG - 8 2014 Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST Southold Town Clerk 1. Department Solid Waste 2. Division 3. Project Title Front-End Wheel Loader 4. Location Transfer Station/Compost Facility 5. Description Payload er used to move and load trash- construction clebris,--and yard waste_____ 6. Purpose and Justification Replace old loader taken out of service. 7. Status of Specifications(check) 11. Proposed Method of Financing: Completed El Not Completed Obligations 250,000 8.Available Under: Current Revenues State Contract Special Assessments County Contract ❑ User Charges ---------- Competitive Bidding ❑ State and Federal Aide Municipality Reserves Other: ❑ Other: Komatsu Trade (20,000) Total(same as total of#10) $ 230,000 9. Estimated Date Needed: 3/1/2015 12. If obligations are to be issued, indicate: F1 ❑ Type: B.A.N. Serial Bond 10. Estimated Cost: Period of Years: From/To 2015-2025 (Total of#11) $ 230,000 13. Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation (plus or minus): 2015 5,000 2016 10,000 2017 15,000 Submitted by: Date: Note: Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other 2015 SWMD Capital Budget Workpapers.xls Attachment 82 CA RECEIVED AUG 2 2 2014 �,_,,uii.l„�c Ici "rc, n C,9c,rf� Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1. Department Town Clerk _ _ 2.Division _ 3. Project Title Defibrillators_ 4. Location ---,.--,--,---,Town Hall&_Annex_ 5.Description Defibrillators for Town Hall&Annex 6.Purpose and - - - - -- -- - - ---------- --- - - —---- - - - Justification Life saving devices for employees and constituents 7.Status of Specifications(check) 11.Proposed Method of Financing: ❑ Completed Q Not Completed Obligations 8.Available Under: Current Revenues 2,395 State Contract ❑ Special Assessments - County Contract ❑ User Charges Competitive Bidding State and Federal Aide Municipality ❑ Reserves Other: Total(same as total of#10) $ 2,395 9. Estimated Date Needed: 3/1/2015 12.If obligations are to be issued,indicate: Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 2,395 13.Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 2016 2017 Submitted by: .A. Neville, Town Clerk Date: August 22, 2014 Note:Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Capital Budget Workpapers RECEIVED Attachment B2 C1111) AUG 2 2 2014 Southold Town Clerk Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1.Department Town Clerk_ 2.Division 3.Project Title Environmental Clean-Up T_ _ 4.Location Southold Town Hall Basement — 5.Description environmental clean-up of water intrusion to remove mold and mildew 6.Purpose and Justification Employee Health and Safety Issues 7.Status of Specifications(check) 11.Proposed Method of Financing: ❑ Completed 0-/ Not Completed Obligations 8.Available Under: Current Revenues 218,137 State Contract ❑ Special Assessments - County Contract User Charges Competitive Bidding State and Federal Aide Municipality ❑ Reserves Other: . -- Total(same as total of#10) $ 2L8,13 7 9.Estimated Date Needed: 3/1/2015 12.If obligations are to be issued,indicate: - Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 218,137 - 13.Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 #NULL! 2016 2017 Submitted by: Elizabeth A. Neville, Town Clerk Date: August 22, 2014' Note:Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Capital Budget Workpapers RECEIVED m Attachment B2 AUG 2 2 2014 outliold Town Clerk Town of Southold 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1.Department Town Clerk 2.Division 3.Project Title Firel_ock Records Vault 4.Location Town Hall 5.Description A separately contained fire rated vault for the storage and safekeeping of vital records necessary to conduct town business in the event of a fire or other disaster. The unit is free standing,portable and can be disassembled and moved to another located in the future,if necessary. 6.Purpose and Justification protection of vital'records,both legal and financial in case of fire or other disaster. 7.Status of Specifications(check) 11.Proposed Method of Financing: ❑ Completed 'Not Completed Obligations $ 50,000 8.Available Under: Current Revenues State Contract ❑ Special Assessments - County Contract [ User Charges - Competitive Bidding State and Federal Aide Municipality ❑ Reserves Other: _. Total(same as total of#10) $ 50,000 9.Estimated Date Needed: 3/1/2015 12. If obligations are to be issued,indicate: - _.._... ..._._.__. Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 50,000 - _ 13.Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 2016 2017 Submitted by: Elizabeth A. Neville, Town Clerk Date: August22, 2014' Note:Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Capital Budget Workpapers Attachment B2 RECEIVE Xn AUG 2 2 2014 Town of Southold Southold Town Cleric 2015 Capital Request Equipment INDIVIDUAL CAPITAL PROJECT REQUEST AND ESTIMATE OF COST 1.Department Town Clerk 2.Division 3. Project Title __Restoration of Early Town Records _ 4. Location Southold Town Hall Basement Vat Room_' 5.Description Early bound record books 6. Purpose and Justification Ink fading and paper deteriorating. The vendor will come and inspect the volumes and pick up the ones in most dire need of restoration. 7.Status of Specifications(check) 11.Proposed Method of Financing: El Completed Not Completed Obligations 8.Available Under: Current Revenues 5,500' State Contract ❑ Special Assessments - County Contract [] User Charges - Competitive Bidding State and Federal Aide Municipality ❑ Reserves - Ctther: Total(same as total of#10) $ 5,500 9. Estimated Date Needed: 3/1_/2015 12.If obligations are to be issued,indicate: Type: B.A.N.❑ Serial Bond❑ 10. Estimated Cost: Period of Years: From/To (Total of#11) $ 5,500 13.Effect the asset will have on Operating and Maintenance Expenditures for first three years of operation(plus or minus): 2015 2016 2017 Submitted by: Elizabeth A. Neville, Town Clerk Date: August 22, 2014 Note:Furnish as much of the information requested as is available at the time of preparation. Attach specifications and other supporting data that will aid in evaluating the proposed equipment. 2015 Capital Budget Workpapers