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Home My WebLink About2014 Highway Department Fleet Business Plan 2014 Presented by: Vincent Orlando Highway Superintendent Table of Contents Executive Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...Tab I Mission Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , , . . . ,.,Tab 2 Short Term Financial Plan. . . . . . . . . . . . . . . . . . . . ..... . ... . ....Tab 3 Inventory List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . .... . ... . . . . ..Tab 4 Parts & Supplies. . . . . . see 000 * see * * * * * . . ..Tab 5 NYS LossControl. . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . .Tab 6 Revenue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . .Tab 7 Future Fleet Implementation. . . . . . . . .... . .... . . . . . . . . . . .....Tab 8 • 1 • R: k��l • Executive Summary Highway Departments General Services • Construction, Repair and reconstruction of roads, bridges and culverts • Maintenance of road signs and Markings, as well as traffic paint • Maintenance of shoulders and roadside areas • Maintenance of department vehicles and equipment • Project planning and design new construction and maintance of existing infrastructure The above lists of services briefly describe the Superintendent of Highways daily responsibilities. The Mission Statement will describe this in greater detail. The services to the community cannot happen unless we have an efficient and correct functioning fleet. The right tool for the right job iapproach of fleet management. In Tab three (3) is the short term plan. A method of selling surplus equipment which will help in adding to the purchase of new equipment to properly plan for the fleets rotation and replacement of equipment. In Tab four (4) is the list of our large inventory of equipment needed to complete the above mentioned services. The fleet has pieces of equipment that range in age from a 1946 Snow-Go to a 2012 F-250. In Tab five (5) you will see the growing budget line due to the aging fleets need for continuous repairs. i i • Z • • Mission Statement • The Highway Department provides maintenance and improvements to over 200 miles of Town roads. Some responsibilities of the Highway Department includes maintenance of town equipment, traffic lanes, installation of catch basins for drainage control, installation of Town and street signs, brush and leaf removal, street sweeping, resurfacing and sealing streets, snow removal and ice control. It is the Highway Department's mission to be effective and efficient while managing the maintenance of the Town's roadways systems. To provide safe and convenient movement of traffic as well as pedestrians. Accomplishing it at the most economical means available for Southold Town's tax payers. The Highway Department consists of(3 5) full time employees' two of which serve on Fishers Island along with one part-time employee. The Department has at their disposal over (100) major pieces of equipment (see tab 4) with a value in excess of 3 million dollars to accomplish the work. The large variety of equipment used by the Highway Department is a result of the many different types of projects we provide. We do utilize the equipment diffently by season, by the type of services being done or even by national weather events that may occur. • In order to obtain efficiency of the Highway Department it needs to increase the fleet with medium to smaller size trucks that can do 70% of the day to day services we provide. We over utilize the larger vehicles that are there to provide only 30% of the services. Not only are the vehicles expensive to run but even more to repair. Our aging equipment should be reserved for their purpose and to be replaced with the right tool for the right job. It will be more cost effective even short term with seeing cost savings just based on fuel costs. Long term we will better utilize vehicles for services which will result in reducing the ever growing repairs costs. This new strategy for the fleet management will help the larger aging vehicles last many more years while controlling the cost of running them. The Large heavy equipment at the Highway Department is predominantly dedicated for either sanding or snow removal. We currently have only four dual use plow/sanding combination vehicles along with a recent purchase of an additional dual use truck (See tab 8). As part of a complete fleet management plan we need to continue in this direction. By rotating the aging and costly large vehicles for the newer and more efficient vehicles it will be . more cost effective. This is consistent with the right tool for the right job approach of fleet management. Having a sanding fleet and a plowing fleet means twice the maintenance, twice the cost to provide snow removal and ice control. i • • • l • Short Term Financial Plan The strategy to reach our goals for the fleet includes long term as well as short term planning. The short term plan for the Highway Department is a system of assessment. Evaluating the fleet's inventory. We determine what equipment is not being used or is left to be surplused where the parts were utilized on similar vehicles. Attached shows the effectiveness of the short term revenue plan. We offered our surplus equipment for sale or if not sold we recycled it for scrap value. Currently the Highway Department has generated approximately $30,000 in short term revenue. Southold Town Board - Letter Board Meeting of August 12, 2014 RESOLUTION 2014-692 Item # 5.19 ADOPTED DOC ID: 10036 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-692 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 12, 2014: Resolved that the Town Board of the Town of Southold hereby declares the following equipment from the Highway Department to be surplus equipment, and be it further Resolved that the Town Board authorizes and directs the Town Clerk's office to advertise for the sale at the minimum prices set forth below. All items can be viewed at the Highway yard. All items are sold in "AS IS CONDITION". (3) Large one-way plows #1 - Large 10-foot one-way Flink plow................Minimum Bid $100.00 #2 - Large 12-foot one-way Tenco plow..............Minimum Bid $100.00 #3 - Large 12-foot one-way Flink plow ...............Minimum Bid $100.00 • 100 gallon hydraulic Globe Lift Inc. tank, complete with 208 Volt Pumping system, Min. Bid $250.00 Asset No. 100, 1981 Hyster Trailer,VIN#I HKMEGLA9BCO2340 1, Minimum bid $750.00 Asset No. 3509, 1978 Load-King Trailer, Identification No. 7258, Minimum Bid $750.00 .Asset No.1 12, 1987 Ford F-800 Dump truck, VIN#1 FDXT84AOHVA65982, Minimum Bid $1,000.00 Asset No.2556, 1993 Ford F-350XL Dump truck VIN#2FDKF37M5PCB04502,Minimum bid $750.00 Asset No. 2499, 1999 Dodge Ram 3500 Dump truck, VIN#3B6MF365XXM569051,Min Bid $750.00 Asset No. 2251, 1997 Dodge Ram 2500 Pickup truck, VIN#IB7KF26Z4VJ603107, Min Bid $300.00 Asset No. 2364, 1999 Ford F-250 Pickup truck, VIN41 FTNF21 LXXEB05196, Minimum Bid $300.00 Assets No. 3310, 1997 Dodge Ram 1500 Pickup truck VIN#B7HC16Y7VS315726, Min. bid $300.00 Asst No. 2505, 1999 John Deere Model JD6200, Serial #L06200H, Minimum bid $2,500.00 Asset No. 2359, 1998 Ford Crown Victoria, Vin#2FAAP71 W3WX163145, Minimum bid $300.00 Asset No. 2353,1998 Ford Crown Victoria 4-door, VIN92FAFP71 WOWX163099, Min Bid $300.00 • Asset No. 3281, 1998 Ford Expedition,VIN#IFMPU18L4WLC00616, Minimum Bid $750.00 Generated August 13, 2014 Page 2 Southold Town Board - Letter Board Meeting of August 12, 2014 • Asset No.]790, 1992 Graco linelazer striper, #GM3500, Minimum Bid $100.00 Asset No. 1715, 1963 35yd steel dump trailer, STM#,110031, Minimum Bid $1,000.00 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Evans, Russell ABSENT: Robert Ghosio i • Generated August 13, 2014 Page 3 v RESOLUTION 2014-752 ADOPTED DOC ID: 10092 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-752 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 9,2014: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for the following items: Awarded to: Asset# Item Desc. Bid Price Coastline Cesspool 100 1981 Hyster Trailer $2,767.00 Donald Grim 112 1987 Ford F-800 Dump Truck $1,012.12 Sponza Farms 2505 1999 John Deere Model JD6200 $6,800.00 Steven Wolbert 2499 1999 Dodge Ram 3500 $751.00 Ed Goodwin #1 10' Flink plow $120.00 #2 12' Tenco plow $120.00 #3 12' Flink plow $125.00 3509 1978 Load-King trailer $1,670.00 • 1790 1992 Graco line lazer striper $201.00 1715 1963 35yd steel dump trailer $1,430.00 �4�Lq' Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [5 TO 01 MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Doherty, Evans, Russell ABSTAIN: William P. Ruland RESOLUTION 2014-753 • a°" ADOPTED DOC ID: 10093 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-753 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 9,2014: WHEREAS the Town Clerk advertised for bid the following Highway items: 100 gallon hydraulic Globe Lift Inc. tank 2556 1993 Ford F-350XL Dump truck 2251 1997 Dodge Ram 2500 Pick up truck 2364 1999 Ford F-250 Pickup truck 3310 1997 Dodge Ram 1500 Pick up truck 2359 1998 Ford Crown Victoria 2353 1998 Ford Crown Victoria 4-door 3281 1998 Ford Expedition And WHEREAS no bids were received on these items, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby declares these items as • surplus and un-usable and authorizes and directs Superintendent of Highways Vincent Orlando to properly dispose of such equipment. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell • Southold Town Meeting Agenda- April 8, 2014 Page 17 • RESOLVED, that the Town Board of the Town of Southold hereby modifies the 2014 General Fund Whole Town budget as follows: From: A.1680.1.100.200 Data Processing, P.S. Overtime Earnings $2,500.00 Total: $2,500.00 To: A.1680.1.100.400 Data Processing, P.S. Sick Earnings $2,500.00 Total: $2.500.00 Vote Record-Resolution RES-2014-319 ❑ Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated ❑ Tabled Robert Ghosio ❑ ❑ ❑ ❑ ❑ Withdrawn James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Supervisor's Appt — William P.Ruland ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt — • ❑ Rescinded Jill Doherty ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans — ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt _❑ _❑ ❑ Scott A.Russell ❑ ❑ No Action = ❑ Lost 2014-320 CATEGORY.• Bid Acceptance DEPARTMENT.- Town Clerk Accept Bids for Used Hwy Equipment RESOLVED the Town Board of the Town of Southold hereby accepts the bid of Chris Mohr Lawncare & Landscaping Inc., P O Box 48, Cutchogue,New York 11935 for the purchase of the following pieces of Used Highway Equipment, all in accordance with the Town Attorney: 54 inch Spherical steel mooring buoy $777.00 #1 — Large offset large "V" plow $375.00 42 —Large offset large "V" plow $395.00 • #3- Large offset large "V"plow $425.00 #4 — Large offset large "V" plow $435.00 • BID OPENING Misc. Used Highway Equip Bid Opening 4/3/2014 at 2:00 PM "V" Plows #1 Plow #2 Plow #3 Plow 44 Plow 2 Bidders Chris Mohr Lawncare & $375.00 $395.00 $425.00 $435.00 Landscaping P O Box 48 Cutchogue NY 11935 765-4617 Steven Wolbert $350.00 $225.00 $225.00 $225.00 P O Box 280 Mattituck NY 11952 298-5291 Moorinjz Buoy 2 bids received Chris Mohr Lawncare & Landscaping $777.00 P O Box 48 Cutchogue NY 11935 734-4617 Michael T. Nugent $575.00 Trade Pay 176 Peninsula Dr Babylon NY 11702 • 661-4341 � i�, ,� • � a it 4 • • ,, • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) OWN OF SOUT'HOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS ]9 1 INTERNATIONAL SNOWGO #41951 1946 14,500.00 POOR 4 SURPLUS BUT@ HWY >6 1 WALTER SNOW FIGHTER #61X49 1957 22,732.00 POOR 17 1 MB TRAILER #754514 1965 JUNK 36 100 1 HYSTER TRAILER #1HKMEGLA9BCO23401 1981 1 27,795.00 ]14 SOLD 9/2014 131 1 FORD TRACTOR/SIDE #679572 1982 1 28,700.00 FAIR 122 _MOWER IF.1.[ 30 1 FORD DUMP #]FDYK80UOEVA05820 1984 24,665.00 POOR 126 off We — ells list 92 1 1986 CHEVROLET PICKUP #2GCEK24L4G]193042 1986 POOR 137 JUNKED `04 135 1 JEEP #28959 1968 TRANS. PD POOR 138 JUNKED `04 GRIM 238 1 HOMEMADE UTILITY #NYA395283 1987 144 TRAILER [homemade] PLATE#L71548 1 1 FORD PLOW/SANDER #I FDXT84A I HVA66249 1987 31,000.00 FAIR 147 ] 12 1 FORD DUMP F-800 #IFDXT84AOHVA65982 1987 31,000.00 148 SOLD 9/2014 649 1 DODGE PICKUP(F.I.) 41B7GD14TOFS582126 1985 4,950.00 POOR 149 JK 2001-RJ 743 1 DODGE PICKUP #IB7GD14T9FS582125 1985 4,950.00 POOR 151 JUNK 6/03 787 1 CASE MOWER TRACTOR #B500223B025988 1989 18,888.25 FAIR P1571254 1 CASE MOWER TRACTOR #B500223B027960 1990 27,984.00 FAIR 1802 1 GMC SANDER ]GDM7D]YOGV506672 1985 Sold 2/2007 39 1 COREY TRAILER #1C92ML1T8ML308006 1991 1,549.00 FAIR 1360 1 INTERNATIONAL FLAT #IZFUF]628MB00]544 1991 2,693.90 GOOD 1609 1 MACK #1 M2N]79YXFA098571 1985 28,000.00 FAIR 173 1362 1 TOYOTA SKID #10685 1991 10,800.00 FAIR 174 282 1 UTILITY TRAILER 1715 1 LYONS TRAILER #STM 1031 1963 16,500.00 177 SOLD 9/2014 [CONTINUED ON PAGE 2] 1 recommend purchase of the following: Description Estimated Cost TOTAL i ..................................... Town Supe intend nl INVENTORY Of HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway 1-aw,Scetion 142(3) Town ul'Southold..County of Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) 'OWN OF SOUTHOLD COUNTY OF SUFFOLK SATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 741 1 JOHN DEERE BACKHOE #T0710CD773984 1991 98,732.00 FAIR 181 .801 1 FORD TRACTOR LOADER #A407308 1989 FAIR 185 F.I.J 1930 1 FORD DUMP F-350 42FDKF37M3PCB04501 1993 20,587.00 POOR 187 JUNKED'08 /PARTS >_556 1 FORD DUMP F-350 #2FDKF37M5PCB04502 1993 POOR 1s8 SCRAPPED 9/2014 !011 1 MOBIL SWEEPER 1F.I.J #IA9M14DBIRR059007 1994 111,000.00 POOR 191 JUNKED `07 ?054 1 SAMSUNG WHEEL LOADER #21170224 1994 77,211.00 POOR 194 SURPLUS 2602 1 FORD DUMP #1FDXR82E5RVA47063 1994 41,950.00 GOOD 195 1940 1 VERMEER STUMP GRINDER #IVRCI 114XP1002585 1993 13,000.00 GOOD 197 ?555 1 WALTER SNOW FIGHTER #AF936080 1968 0 FAIR 202 1 FORD DUMP #1FDYR82E7TVA15338 1996 61,250.00 FAIR 203 New body in 2011 4181 1 AIR FLO REAR SPREAD #FND004650 2011 17,987.00 NEW __2_03[A] Dump body FLOW `N DUMP BODY(10 FT) SEE 203 i.d.# permanent- Attached permanently to ly affixed Hwy fleet#203, asset#2143) to#203 above 2603 1 FOR #1FDYR82E8VVA09048 1997 64,805.00 FAIR 204 and Now has asset#3912 3912 1 SWENSON APB-10 BODY Serial#(body)1004- 2009 12,000.00 NEW 204A* Now on W/MATERIAL SPREADER I I86[Attached to HWY See asset 2603 #204 1997 FORD] 204 88 _ 1 i=ORD DUMP IF.I.J #1FDNF60H4FVA71660 1985 20,520.00 POOR 205 SURPLUS _ [CONTINUED ON PAGE 31 I recommend purchase of the following: Description Estimated Cost --------------- TOTAL $ i • . ..... .... ..................................... Town Superintendent INVIN FORY OP HIGHWAY MACHINERY,"fOOLS AND EQUIPMENT I lighway I-a%N Section 142(3) Town of Southold,County of Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) 'OWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY - SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS '242 1 FORD VAC-CON VAC #1FDZW82E9VVA26468 1997 154,541.00 FAIR 206 251 1 DODGE PICKUP #1 B7KF26Z4VJ603107 1997 24,293.00 207 Scrapped 9/2014 !264 1 FORD TRACTOR LOADER #A440221 1997 43,500.00 GOOD 208 #AT483769 '.327 1 FORD L08 DUMP TRUCK #1FDXN80F2WVA39733 1998 48,950.00 GOOD 210 '.352 1 FORD PICKUP F2S #IFTNF21L1XEB05197 1999 23,328.00 FAIR 211 '364 1 FORD PICKUPF2S #I FTNF2 I LXXEB05196 1999 23,328.00 212 Scrapped 9/2014 ?426 1 MIDAT UTILITY TRAILER #5ANNA1625XR001589 1999 GOOD 213 ?448 1 JEEP CHEROKEE CLASSIC #1J4FF68S4XL525440 1999 19,840.00 FAIR 214 SPC 1F.1.1 ?499 1 DODGE DUMP TRUCK #3B6MF365XXM569051 1999 —I6 sola 9no1a 2505 1 JOHN DEERE MODEL JD6200 #L06200H SERIAL 1999 34,998.00 217 sola 9201 • TRACTOR WITH/SIDE #104957;TIGER SERIAL MOUNTED FLAIL MOWER/ #TF-2022;MOUNT KIT TIGER TSF-75C MOUNT KIT SERIAL#MK-1912 2502 1 KOMATSU WHEEL LOADER #A30303 1998 100,370.00 FAIR 218 MODEL WA320-3L W/GRAPPLE BUCKET(USED) 2512 1 BROOM BEAR SWEEPER 4IFV6HJBAOYHF15244 2000 126,055.00 POOR 219 2527 1 FORD L 8000 TRUCK WITH #1 FDYR80UXBVJ26276 1981 5,000.00 POOR 220 Surplus [A] 2541 HI-WAY 14' E2020XT SAND #110380 ]999 8,508.00 FAIR 220 Surplus SPREADER 22 2601 1 FREIGHTLINER FL 80 #FVABXBS3IHG81173 2001 100,185.00 FAIR 222 DUMP/SAND TRUCK WITH [�] 2621 1 SANDER SERIAL#G81173 2000 POOR 222 Needs to be [B] replaced [CON'T ON PAGE 41 I recommend purchase of the following: Description Estimated Cost ------- - - -- TOTAL $ • 1................................. Town Superintende tl INVENTORY OI-'IiIGIiWAY MACIi1NERY,'1'OOLS AND EQUIPMENT Ifighway t-a��'.Section 142(3) 'Town of Southold,County of Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) TOWN OF SOUTHOLD COUNTY OF SUFFOLK SATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 1 GMC TOPKICK #IGDM8C1Y2FV502175 1985 POOR 223 CAB/CHASSIS 3257 1 HI-WAY SPREADER 12' SERIAL#117471 223 [A] _ F-2500 2679 1 CHEVROLET 4X4 PICKUP #I GCHK24U61 E298743 2001 28,079.00* FAIR 224 Shop truck TRUCK-MODEL CK25903 2701 1 CHEVROLET MID-RANGE #1GBP7HIC31J509811 2001 51,168.25 GOOD 225 DUMP TRUCK MODEL CC7H042 2709 1 DODGE LIGHT DUTY DUMP #3B6MF36551 M563827 2001 r27,421.00 ,421.00 GOOD 226 TRUCK MODEL BR8L63 (F.1.1 2710 1 DODGE LIGHT DUTY DUMP #3B6MF3657IM563828 2001 GOOD 227 2696 1 INTERNATIONAL S-1900 #1HTLDTVNXHHA11615 1987 ,000.00 FAIR 228 • SANDER 2691 1 SW_ENSON SPREADER #95287 7,898.25 FAIR 228[A 2729 I FORD SINGLE AXLE DUMP #1FTYS95L9SVA74320 1995 24,880.00 POOR 229 Needs to be TRUCK Replaced 2728 1 FORD LA 9000 DUMP TRUCK #1FTYS95L2SVA23905 1995 24,880.00 POOR 230 [CON'T'INUED ON PAGE 5] 1 recommend purchase of the following: Description Estimated Cost TOTAL $ 4. P........ .................. ... ...................... Town Su erinte dent INVENTORY 01:11161 MAY MACHINERY,TOOLS AND EQUIPMENT I1ighway l_aw,Section 142(3) 'town of Southold.County of Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) fOWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30, 2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ H MAN'F. PRICE TION # REPAIRS ?964 1 FORD DUMP TRUCK, S95 #1FTYS95L6SVA83802 1995 9,800.00 FAIR 232 [A] (PURCHASED AS CAB/CHASSIS)NOW SANDER 2890 1 (SEE#232 ABOVE)HI-WAY #SN 117407 2003 29,795.00 GOOD 232 [B] COMBO SPREADER/DUMP BODY ATTACHED TO 232(A) 2848 1 FORD SINGLE AXLE DUMP #IFTYS95V8TVA16539 1996 24,200.00 FAIR 233(A] TRUCK/ SEE/233 [B] BELOW 2848 1 PLOW PUSH FRAME WAS 3,839.00 GOOD 233 [B] AFFIXED 2i9_8 _1__INTERSTATE MODEL 20DTA #1JKDTA2053M004119 2003 11,750.00 GOOD 234 FLATBED TRAILER 2 I LEEBOY ASPHALT PAVER #SN 7000-3288LD 2003 58,000.00 GOOD 235 1 DYNAPAC ASPHALT ROLLER #SN 60116887 2003 28,500.00 GOOD 236 2893 1 FORD CAB AND CHASSIS W/ #1FTYY92P5WVA34117 1998 22,900.00 FAIR 237 [A] 1 GODWIN DUMP BODY(SEE #GM40729 6,305.00 FAIR 237 [B] #237[A]) 3169 1 HI-WAY E 202OXT 10' SERIAL# 119404 2004 29,709.00 GOOD 237 [C] SALT/SAND SPREADER/HITCH/ HYDRAULIC SYSTEM [CONTINUED ON PAGE 61 I recommend purchase of the following: Description Estimated Cost - — - -- -- ---- — TOTAL $ 5• ..................p..... ../e�nt .. .... ....... :... .................................. Town Su erinte*n INVENTORY Of HIGI]WAY MACI IINI RY,TOOLS AND EQUIPMENT highway Law.Section 142(3) I-own of Southold.County of Suffolk Dale of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) TOWN OF SOUTHOLD COUNTY OF SUFFOLK DATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 2924 1 MOBIL M9D STREET #IAY24DR9TRO59016 1996 56,800.00 FAIR 238 SWEEPER 2928 1 PETERBILT 10-WHEEL DUMP #2NPNLD9X63M807403 2003 67,]70.00 GOOD 239 [A] TRUCK W/PIONEER TARP & [B] SYSTEM INSTALLED MODEL ED 1500 DS -9-2-9 1 FORD CAB&CHASSIS #1FTYS95T9SVA59011 1995 8,520.00 POOR 240 [A] Truck (DUMP) & [B] needs to ADDED: CENTRAL SANDER/SPREADER 7,000.00 Be replaced HYDRAULIC SYSTEM 3188 1 HI-WAY E 202OXT 10' SERIAL# 1]9319 2004 9,911.00 GOOD 240 [C] SALT/SAND SPREADER 2359 1 FORD CROWN VICTORIA 2FAFP71 W3WX163145 1998 -0- --T4] Scrapped 9/2014 2932 1 FORD CAB/CHASSIS FOR IFTYS95TOSVA59009 1995 8,400.00 FAIR 242 [A] DUMP BODY I GODWIN DUMP BODY/TARP A59009 2003 7,700.00 POOR 242 [B] INSTALLED ON 242(A) ABOVE 1 PLOW FRAME ASSBLY NORTH FORK 4,100.00 FAIR 242 [C] INSTALLED ON 242 W/PWR WELDING PK/HYD LIFT ASSMBY BUILT/INSTALLED [CON'T ON PAGE 7] 1 recommend purchase of the following: Description Estimated Cost - ---------- ----- TOTAL $ 6 ............ ./ t ...... ....... ..... .................................. • Town Superint ndent INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) Town of Southold,County of Suffolk Date of Inventory: September 3Q 2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) TOWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ 4 MAN'F. PRICE TION # REPAIRS >.933 1 FORD CAB&CHASSIS 1 FTYS95T7SVA59010 1995 9,000.00 POOR 243 [A] (DUMP) I GODWIN DUMP BODY A59010 8,250.00 FAIR 243 [B] INSTALLED ON 243(A) ABOVE 3189 1 HI-WAY E202OXT 10' SALT/ SERIAL 4119405 2004 29,709.00 GOOD 243 [C] SAND SPREADER WITH 1 VIKING HITCH/AND SERIAL#CE02396-2 AS-2 CENTRAL HYDRAULIC SYSTEM 3144 1 STERLING MODEL SC8000 49HAADBV04DM97923 2004 164,160.00 GOOD 244 TRUCK CHASSIS/ELGIN EAGLE STREET SWEEPER SN F1742D 3162 1 FORD F250 4X4 PICKUP 1 FTNF21 LX4EC86635 2004 24,622.00 FAIR 245 TRUCK W/SNOW PKG 3 1 FORD LNT 8000 1FDYW82AXKVA22546 1989 7,500.00 FAIR 246 CAB/CHASSIS 3181 1 WALTER SNOW FIGHTER 006946 1980 9,999.00 FAIR 247 3218 1 HYUNDAI WHEEL LOADER LD0110313 2005 102,361.00 GOOD 248 3281 1 FORD EXPEDITION I FMPU I8L4WLCO0616 1998 9,999.00 249 Scrapped 9no1,a 3306 1 FORD F450 DUMP WITH IFDXF47S54EC88114 2004 34,675.00 GOOD 250 9' SNOW PLOW MOUNT 4,495.00 GOOD 250 [A] 3307 1 FORD F350 DUMP AND IFDWF37L53EC66546 2003 27,500.00 GOOD 251 9' SNOW PLOW MOUNT 4,495.00 GOOD 251 [A] [CON'T ON PAGE 81 I recommend purchase of the following: Description Estimated Cost ---- --- — OTAL $ 7 . ...... ..... . ......... ... . . ....................... Town Superintend t INVEN fORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT I lighwa)I.a\\,ScOlon 142(3) Town of Southold,CUUntV of Suffolk Date of Inventory: September 30,2014 INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) -OWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS .310 1 DODGE RAM 1500 PICKUP 1B7HC16Y7VS315726 1997 5,000.00 252 Scrapped 2014 ;392 1 INTERNATIONAL DUMP IHTLDTVN3FHA52021 1985 5,000.00 POOR 253 FI ;437 1 FORD BL DIAMOND F-750 3FRXF75T65V120573 2005 50,249.75 GOOD 254 MEDIUM DUMP ;438 1 FORD STERLING ACTERRA 2FZACGDC76AV58839 2006 55,998.75 GOOD 255 DUMP TRUCK ;440 1 FORD F-550 DUMP TRUCK 1 FDAF56Y86EA03331 2006 37,526.52 GOOD 256 W/SNOW PLOW 1554 1 FORD F750 WITH 3FRWF75F37V506988 2007 108,601.00 GOOD 257 62 FT AERIAL LIFT BKT 4154 1206 34411 FORD F-250 PICKUP TRUCK 1 FTNF21526EA92637 2006 25,542.30 GOOD 258 3509 1 LOAD KING TRAILER 7258 1978 259 Sold 9/2014 3537 1 FORD LN8000 TRACTOR 1 FTYR82A1LVA40690 1990 8,200.00 FAIR 260 . [TO BE CONVERTED TO DUMP/SANDER[#106 PARTS] 3614 1 HYUNDAI EXCAVATOR EROIGH10029 2001 95,000.00 GOOD 261 MODEL R20OW-3 3609 1 FORD EXPEDITION XLT 1 FMFK]6517LA69443 2007 29,695.84 GOOD 262 4X4 SUBN 3623 1 STERLING ACTERRA 2FZACGDC47AY64835 2007 59,847.64 GOOD 263 DUMP TRUCK 3624 1 STERLING ACTERRA 2FZACGDC67AY64836 2007 59,847.64 GOOD 264 DUMP TRUCK _ CONTINUED ON PAGE 9] 1 recommend purchase of the following: Description Estimated Cost -- TOTAL • ..... .................... 8 Town Superintendent INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT I Iighway Law.Section 142(3) 'l'own of Southold,County of Suf folk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) ('OWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS ?500 I JOHN DEERE MODEL 425 #M00425AO71202 1999 6,807.26 GOOD FISHERS LAWN TRACTOR ISLAND 1 JOHN DEERE LAWN #MO0425A03357 2005- JUNKED TRACTOR MODEL 425 60" 581 MOWER DECK 1927 1 JOHN DEERE LAWN MOG242AO26329 2005- JUNKED TRACTOR MODEL GT 242 581 2664 1 JOHN DEERE MODEL 425 M00425AO90291 2001 7,214.26 GOOD FISHERS LAWN TRACTOR WITH ISLAND JOHN DEERE 60" DECK M060HDA107855 3632 1 JOHN DEERE 5525 MOWING LV5525R354779 2007 52,100.00 GOOD 265 TRACTOR • WITH 75" SIDE-MOUNTED MOWER MODEL DSF- FL.AIL MOWER 75-C & DECK DECK SERIAL#3623 3633 1 JOHN DEERE 5525 MOWING LV5525R354783 2007 __52,100-00 GOOD 266 TRACTOR WITH 75" SIDE-MOUNTED MOWER MODEL#DSF- FLAIL MOWER& MOWER 75-C DECK DECK SERIAL #3622 3660 1 FWD SNOW FIGHTER PLOW/ J20691 1979 7,500 FAIR 267 SANDER MODEL RB 44 172561T [CONTINUED ON PAGE 101 I recommend purchase of the following: Description Estimated Cost TOTAL $ 9 ............................... �......... .... . . "town Superintendent INV]-:N"I'ORY OI:HIGHWAY MACHINERY,TOOLS AND EQUIPMENT I ligh,.vay Law,Section 142(3) 1own ol'Southold,county of Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) TOWN OF SOUTHOLD COUNTY OF SUFFOLK SATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 3686 1 FREIGHTLINER MODEL 1 FVHC7CV37HZ45714 2007 278,668.00 GOOD 268 M2212V W/VAC-CON UNIT/VAC-ALL SANITARY SEWER CLEANER 3724 1 CONE-HEAD DC50/5005 1D9SC16155W475005 2005 24,995.00 GOOD 269 WOOD/BRUSH CHIPPER 3725 I FORD F250 PICKUP TRUCK 1 FTNF21598EC49129 2008 24,585.00 GOOD 270 W/PLOW& RUNNING BOARD 3727 1 STERLING LT9522 TRI-AXLE 2FZHAZAV07AW92731 2007 99,848.00 GOOD 271 DUMP TRUCK 3735 1 FORD F-650 DUMP TRUCK 3FRWF65N36V228612 2006 43,100.00 GOOD 272 3772 1 JOHN DEERE 5525 TRACTOR LV5525R453679 2008 53,500.00 GOOD 273 W/75" WIDE RIGHT SIDE- MOUNTED FLAIL MOWER 3# I DODGE 150 PICKUP TRUCK 1B7HC16Y2RS511384 1994 2,350.00 FAIR 274 2353 1 FORD CROWN VICTORIA 2FAFP71 WOWX163099 1998 PD POOR 275 Scrapped 4-DOOR SEDAN TRANSFER 9/2014 3916 1 OSHKOSH M1700 SNOW Serial# MSS 10103 SSL 1982 8,000.00 FAIR 277 FIGHTER TRUCK W/SNOW UTD746 PLOW ID#8879R82 2024 1 FORD PICKUP IFTEX14HXRKB63540 1994 PD FAIR 278 TRANSFER 3922 1 CHEVROLET SILVERADO P/U IGCEK14T52Z285688 2002 7,800.00 FAIR 279 4002 1 MACK SALT/SPREADER 1M2K191COVMO]0140 1997 6,500.00 FAIR 280 _ [CONTINUED ON PAGE 111 I recommend purchase of the following: Description Estimated Cost TOTA $ .......................................... � ... ...... .. ... .. .�,��... ................. Town Superintendent INVIWI ORY 01 1IIGIIWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law.Section 142(3) Town of Southold,County of Sullblk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) TOWN OF SOUTHOLD COUNTY OF SUFFOLK .)ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 3007 1 j MACK SALT SPREADER 1M2K191C1TMOO8524 1996 4,100.00 FAIR 281 3010 1 FORD F700 DUMP TRUCK IFDXK74P6MVA24686 1991 4,200.00 GOOD 282 3014 1 GMC VAN 1GDHG31K6RF530902 1994 4,600.00 GOOD 283 3027 1 DODGE PICKUP 3B7KC26ZX2M308553 2002 3,000.00 GOOD 284 3028 1 FORD 4X4 PICKUP 1FTNF21 L62ED26528 2002 4,700.00 FAIR 285 3029 1 JOHNSTON STREET 1J9VM4L324C172045 2004 1,500.00 GOOD 286 SWEEPER MODEL 4000 3038 1 MACK LE6 GARBAGE 1M2AC07C41MOO4358 2001 6,000.00 GOOD 287 (DUMP)TRUCK 3039 1 JOHNSTON ROAD SWEEPER 1J9VM4LDX5C172045 2005 3,700.00 288 PARTS 3100 1 MACK SALT SPREADER 1M2K191C5VM010134 1997 7,800.00 FAIR 289 4101 1 MACK SALT SPREADER 1M2K191C2VM010141 1997 8,500.00 FAIR 290 3108 1 MACK SALT SPREADER IM2K191C4VMOI0139 1997 5,000.00 FAIR 291 4138 1 TAKEUCHI TL240 CHR Serial#224001155 2011 53,950.00 NEW 292 TRACK LOADER 4 1 AMBUSHER DL66 ROTARY 8537700532 2011 8,500.00 NEW 292 Brush Cutter for Takeuchi#292 [A] 4204 1 INTERSTATE 12' FLATBED IJKRBSI25CMO11699 2012 6,995.00 NEW 292 TRAILER Model#12 RBS [B] 4205 1 EDGE/BRADCO BACKHOE 268923 2011 11,200.00 NEW 292 Model BH609/BKT attachment [C] 4206 1 UNIVERSAL AP600HD 24" C12102 2011 16,900.00 NEW 292 COLD PLANER [D] [CONTINUED ON PAGE 12] 1 recommend purchase of the following: Description Estimated Cost I .. ..................... ....�........ ....................... . • Town Superintendent INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT I llghway Law..Section 142(3) Town of Southold,County of Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) TOWN OF SOUTHOLD COUNTY OF SUFFOLK DATE OF INVENTORY - SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 4213 1 HYUNDAI HL757-9 WHEEL HLMOIPC0000307 2012 140,621.15 NEW 293 LOADER WITH WERK-BRAD WL3 GRAPPLE BUCKET/JRB COUPLER EARS& BOLT ON EDGE 2255 1 FORD PICKUP 1FTDX18W7VNC87309 1997 POLICE FAIR 294 DEPT TRANSFER 4241 1 GRACO 3900 LINE STRIPER S/N 7496 F 12A 2012 5,190 GOOD? 295 4-2-7-6 -1 ROGERS LOW-BOY TRAILER 22120/ 19095? 1979 P/O USED 296 BELOW 4277 1 HYSTER 10-TON ROLLER UNKNOWN SERIAL# UNK 9,750.00 USED 297 4" 1 FORD F250 PICKUP IFT7X21367CEC31895 2012 24,266.49 NEW 298 1 FORD F250 PICKUP W/PLOW IFTBF213610ED20830 2012 28,548.00 NEW 299 {CONTINUED ON PAGE 131 1 recommend purchase of the following: Description Estimated Cost --..--------- -- — TOTAL lie ............ . . .......... . ..................... Town Superintendent INVENTORY Ol:111GHWAY MACHINERY,TOOLS AND EQUIPMENT I lighway Law,Scction 142(3) Town of Southold,County o1'Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) rOWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 1 HI-WAY SANDER E2020 99306 170 1 1 KOLEMAN CONVEYOR 1962 11,906.00 POOR Surplus 172 1 KENT AIR PAVING #3050 1963 584.00 POOR Surplus BREAKER 198 1 PRESS DRILL(USED) 1971 376.00 GOOD 1 METAL LATHER(USED) #301606 1900 GOOD 207 1 YORK RAKE #1976 1975 582.00 POOR 218 1 CARTER WATER PUMP #MRJ44 1980 1,500.00 FAIR 233 1 TWO-MAN SAW CHAIN #1C3370030 1986 1,300.00 POOR 2011 GONE 566 1 STONE ASPHALT ROLLER #4281037 1988 4,950.00 FAIR 726 1 SAND SPREADER #84954 1988 4,545.00 FAIR 1938 1 AW1SCO WELDING 1993 3,664.65 FAIR _ MACHINE 2609 1 HORIZONTAL BANDSAW #MFG8806849 2000 3,295.00 GOOD Ah #MH-1016JAM 1 SWENSON SAND SPREADER 1995 6,985.00 GOOD MODEL PV-350 1790 1 GRACO LINE LAZER #GM3500 1992 4,995.00 SOLD 9/2014 STRIPER 1 CONCRETE SAW #H110990001 1996 939.50 GOOD 2055 1 SWENSON SAND SPREADER 1994 7,827.00 GOOD 10' 1 SWENSON SAND SPREADER 1994 8,372.00 GOOD 13' 2114 1 TENCO TC-94T SNOW PLOW 1995 4,000.00 POOR SOLD 9/2014 2111 1 SWENSON SPREADER 10' 63562 1995 4,900.00 GOOD [CON'T ON PAGE 14] 1 recommend purchase of the following: Description Estimated Cost TOTA $ Town Superintendent INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) September 3Q 2014 Town of Southold,County of Suffolk Date of Inventory: • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) 'OWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS :126 1 EASY LAWN SPRAYER 20578 1995 2,400.00 GOOD '141 1 SWENSON SPREADER 12' EV10010CS 1995 6,985.00 GOOD '204 1 ROOT SNOW PLOW 143095 1996 4,000.00 FAIR '206 1 ROOT SNOW PLOW 31161 1996 4,250.00 FAIR '.610 1 CONCRETE GRINDER #10536 1996 4,217.80 GOOD '.243 1 ROOT SNOW PLOW #TPR-1 1-32007 4,250.00 GOOD X292 1 KARCHER PRESSURE #036431 1997 3,800.00 FAIR WASHER >-3U5 1 STONE CONCRETE 41528 1998 8,875.00 GOOD GRINDER 1332 1 STONE CEMENT MIXER #0698200 1998 3,453.00 GOOD 2826 1 SWENSON SPREADER #75418 1999 3,665.00 FAIR ___W/SPINNER (F.L] --- 201 ROOT SNOW PLOW MODEL #1133513 1999 4,366.00 GOOD TPR11 2581 1 ROOT SNOW PLOW,#TPR-12 34271 2000 5,142.25 GOOD 2642 1 ROOT'SNOW PLOW,#TPR-12 34880 2000 5,317.25 GOOD 2737 1 ROOT SNOW PLOW, SM 35471 2002 5,388.00 GOOD #TPR -. 12 _ 1 ROOT SNOW PLOW,#TPR-12 SIN 35974 2002 5,588.25 GOOD 1 ROOT SNOW PLOW#TPR-12 SM 36107 2003 5,588.25 GOOD 1 DANUSER POST POUNDER SIN 1479 2002 3,101.00 GOOD #133018 2926 1 HUSTLER SUPER Z/72"W/ S/N 03032216 2003 7,406.10 GOOD 25 HP KAWASAKI GAS ENG 2953 1 HUSTLER SUPER Z/72"W/ SIN 3102150 2003 7,406.10 GOOD 25 HP KAWASAKI GAS ENG [CONTINUED ON PAGE 151 I recommend purchase of the following: Description Estimated Cost TO AL $ 1� .............................. . . ............. Town Superintendent INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT I fighway Law,Section 142(3) Town of Southold,County ol'Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) 'OWN OF SOUTHOLD COUNTY OF SUFFOLK )ATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D. NUMBER YEAR PURCHASE CONDI- FLEET COST/ MAN'F. PRICE TION # REPAIRS 1910 1 ALAMO INTERSTATE FLAIL S/N 60561 2003 16,616.00 POOR MOWER '.91 1 1 ALAMO INTERSTATE FLAIL S/N 60560 2003 16,616.00 POOR MOWER 1 INGERSOLL RAND S/N KD-0964 2003 2,550.00 GOOD RAMMER/TAMPER,MODEL RX-654H 1 HI-WAY 8' MP8 304 S/N 118134 4,500.00 GOOD SPREADER 1 HI-WAY 15' E2020 S/N 99306 2005 9,700.00 GOOD SALT/SAND SPREADER 1241 1 GRACO LINE STRIPER SM 7496 F 12 A 2012 5,190 NEW 295 USED W/2 GUNS [CONTINUED ON PAGE 16] I recommend purchase of the following: Description Estimated Cost ------ TOTAL $ (.................. ....................... town Superintendent INVENTORY OF HIGI IWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law,Section 142(3) Town of Southold,County of Suffolk Date of Inventory: September 30,2014 • INVENTORY OF HIGHWAY MACHINERY,TOOLS AND EQUIPMENT Highway Law, Section 142(3) (To be prepared by the Town Superintendent and filed with the Town Board on or before September 30 in each year) DOWN OF SOUTHOLD COUNTY OF SUFFOLK DATE OF INVENTORY -SEPTEMBER 30,2014 ASSET DESCRIPTION I.D.NUMBER YEAR PURCHASE CONDI- FLEET COST/ # MAN'F. PRICE TION # REPAIRS 200 1 WAYNE CHIPPER SERIAL#EL43258 1972 5,010.00 GONE 211) 1 HOMEMADE TRAILER SERIAL#A294432 _F9_7 8 600.00 GONE 222 1 INTERNATIONAL MOWER SERIAL#311 1981 2,280.00 GONE 227 1 HUSTLER MOWER SERIAL#9239700 1983 9,564.00 GONE 228 1 MINILINER MACHINE SERIAL#21 HC63 1983 19,950.00 TRADE-IN 232 1 FORD TRACTOR MOWER SERIAL# 1984 2,585.00 GONE 234 1 JOHN DEERE MOWER SERIAL#361659 1986 2,885.00 235 1 TRAIL BLAZER SERIAL# 1986 6,513.00 POOR 237 1 JOHN DEERE MOWER SERIAL 1987 2,218.00 #M00214X421222 241 1 COMPACTOR TAMPER SERIAL#4071091 1987 1,729.00 FAIR 246 1 NEW HOLLAND SKID SERIAL# 1987 ? FAIR BELONGS LOADER TO DPW 284 1 POST POUNDER SERIAL# 1987 2,086.00 FAIR 1 1 WAUSAU SNOW BLOWER SERIAL#5038 1990 750.00 POOR GONE I 1 WAUSAU SNOW BLOWER SERIAL#5088 1990 750.00 POOR GONE 1657 1 JOHN DEERE TRACTOR SERIAL# 1990 2,509.00 M00350A 100400 1704 1 40' TRANSPT TRAILER SERIAL# 1992 500.00 FAIR 1960 1 DOSKO ROOT CUTTER SERIAL# 1993 4,400.00 POOR 2015 1 JOHN DEERE MOWER SERIAL#M060HDX29272 1994 2,000.00 POOR 2202 1 RETECH TROMMEL SCREEN SERIAL#216010 1996 130,493.00? FAIR SURPLUS 2336 1 JOHN DEERE MOWER SERIAL 1998 625.00 #GXJX75X012199 2353 1 FORD CROWN VICTORIA SERIAL 1998 20,723.00 POOR 850 SURPLUS #2FAFP7]WOWX163099 2570 1 JOHN DEERE 425 TRACTOR SERIAL 2000 7,214.00 FAIR #M00425A081094 2572 1 AIRLESS LINE STRIPER SERIAL#1D00310PSP 2000 34,550.00 GOOD 3268 1 KARCHER HIGH PRESSURE SERIAL#188023 2005 5,895.00 FAIR1-77 .1 WASHER I recommend purchase of the following: Description Esti ated Cost 1 ....... .�........ . .. .. . .............. ................... Town Superintendent INVENTORY 01=1IIGI]WAY MACHINERY,TOOLS AND EQUIPMENT flighway Law,Section 142(3) Town of Southold.County of Suffolk Date of Inventory: September 30,2014 . � � j � j I i � � � � � �/�\ d � . . ��) ^ . . � � � \ � � � /� � «/ � Parts and Supp Attached is an annual bar graph which starts with the year 2011 and ends with 2015. It demonstrates the increasing cost of repairs to the aging fleet of the Highway Department. Although the 2014 budget was set at $100,000 for repairs expenses, it is projected that the actual cost will be near $120,000. The 2015 budget has been allocated for $120,000 for repairs and it too will most likely increase as the age of the fleet matures. Parts and Supplies Machinery DB 5130.4.100.500 $125,000 $120,000 $120,000 Bud eted $115,000 c c $112,365 $110,186 CL Ln $110,000 As of 9 26 $107,154 c c < $105,000 $103,812 $100,000 $95,000 2011 2012 2013 2014 2015 FSS z� `,fi • JJ �1 i i i I • • i ��I� New York State Municipal Workers Compensation Alliance Attached please find the 2013 NYS Municipal Workers Compensation Senior Loss Control Specialist assessment of the aging Highway Departments fleet. It identifies the high mileages of the fleet and recommends a rotation of such fleet by replacing a few vehicles each year for a more safe operation of Town roads. • No'%,Ynr1.State rounicipal ltrntim i Coatpol'..,Ibon Alli,rrtccr Compensation Alliance The Omni,333 Earle Ovington Boulevard,Suite 505-Uniondale,NY 11553-3624 (516)227 3355 •(800)476-9747-Fax:(516)227-2352 September 17,2013 . t Mr.John Cushman,Comptroller '1 Town of Southold t f' P.O. Box 1179 ;, l ) ` Southold,NY 11971 l Re: Recommendations for Town of Southold Dear Mr.Cushman, Enclosed are the results of the Worker's Compensation Underwriting Survey of your municipality/district for the Worker's Compensation plan.I would like to thank you and your staff for affording us the opportunity to perform a loss control survey of your municipality. This survey is not a substitute for the safety efforts and daily observations of your employees.This report does not • imply that other hazardous conditions do not exist and we assume no responsibility for the implementations of these recommendations. After you have had a chance to review this report,kindly provide a written response within 60 days indicating your thoughts or plan of action with regards to the recommendations. If I can be of any further assistance. please cal I me at 518-764-2476. Yours truly, Jay Lewandowski Senior Loss Control Specialist Attachment Cc: Roy Reeve Agency Mr.John Johnston P.O. Box 54 Mattituck,NY 11952 "these recommendations are not to be cunsidered a sally inspection and ought not alter your duty to provide it safe environment.The daily observations of your employees arc utsurmoantably more intpanant aad complete than our loss conuol surveys We assume no responsibility for implementing these recaotrnendations.Our observations are solely l'or underwrititil;pugwses. • Town of'Southold-.lay Lewandowski (08/27/2013) • New York State. Municipal Wbriterti Cortgtens;ttirsn Alli;titre Location Category Ree# Critical POLICES AND PROCEDURES 2013-1 No Fleet Replacement Plan-During our visit it was found that some town vehicles are in operations after over 300,000 miles. it is common for 6 to 8 plows to break down during a snow storm. Many Highway vehicles are in service long after their normal life expectancy, A long term plan should be put in place to replace a few vehicles each year until the fleet is more safe to operate on'Town Roads. Completed r Pending I— Not Completed f LIFE'- SAFETY 2013-1 No Housekeeping in'fown Hall-During my visit it was found that some tripping hazards and blocked doorways were present in the Main town Hall Building.The Stairway area that leads to the old office are downstairs there were boxes stacked blocking safe access to the staircase.Also then Fire Door was propped open with a hand truck.there were other tools and items stored on the staircase.All stairways must be kept clear of tools,items and debris and should be inspected regularly to ensure employee safety. • Completed r Pending F Not Completed r ...... Z } ELECTRICAL 2013-1 No Electrical Panels Blocked-During my visit it was noted that there were many electrical panels blocked on several buildings throughout the Town. Electrical panels need to be kept clear 36 inches in front and 12 inches to each side. it is recommended that a Safety Officer or Code Enforcement be assigned to regularly inspect these areas to ensure they remain clear in case of emergency. Completed 1 Pending 1 Not Completed f Those recommendations are not to be considered a safety inspection and ought 1101 alter your duty to provide a sale environment.The drily observations oryour employees are insurnunnnably more inilmlant and complete than our loss control surveys.We assume no responsibility for implementing these recommendations.Our observations are solely for underwriting proposes. Page:2/3 • • Revenue Attached is an email I received while trying to solve the elusive mystery in regards to street sweepings on the issue of what can be and what can not be done with the street sweepings as per New York State Department of Conservation. Provided that any trash or deleterious material is screened out it is classified as uncontaminated aggregate and it can be used for fill material internally by the Town or can be sold as such. This year, for the first time, approximately 3,000 cubic yards of uncontaminated aggregate of street sweepings went out for bid. It was award to the high bidder for $3,300.00 Granted this isn't a budget busting saving number but it does help. More importantly it is part of the bigger picture of recycling. • From: Guy Wheaton [mailto:gfwheato@gw.dec.state.ny.us] Sent: Tuesday, April 01, 2014 2:07 PM To: Orlando, Vincent Subject: Fwd: Re: Street Sweepings - Reuse Street sweeping is considered construction and demolition (C&D) debris, a regulated solid waste. Cleaning of ditches, drainage, culverts, storm sewers, catch basins and related appurtenances, and sweeping of streets is interpreted as a "repair" activity under the definition of C&D debris. Uncontaminated materials generated from these activities may include soils from highway pavements and sweeping streets, and soils in areas receiving runoff from highways such as ditches, culverts, and catch basins, where such pavements and related soils have not come in contact with a hazardous waste, industrial waste or petroleum product through a spill or other occurrences. It should be noted that incidental levels of petroleum found through normal vehicle use of the roadway is not considered "contamination" according to subdivision 360-16.2. The use of street sweeping as an aggregate has been allowed pursuant to the pre- determined BUD in 6 NYCRR 360-1.15(b)(11), "recognizable, uncontaminated rock, brick, soil, concrete, asphalt pavement, brick, glass, soil and rock placed in commerce for service as a substitute for conventional aggregate," provided that any trash or other deleterious material is screened out. There should not be any petroleum sheen or indication of petroleum or chemical spill contamination, but this does not include road • runoff pursuant to Part 360-16.2. Oftentimes the sweepings have been used under this "aggregate" heading for a fill material, which is acceptable use pursuant to 360- 1.15(b)(11). The use of street sweepings for grade adjustment fill or embankment is exempt under Subpart 360-8.6(b). If however,the street sweeping is intended to be use for the manufacturing of topsoil, a case specific BUD will be required. In conclusion,the reuse of uncontaminated street sweepings would not require a case- specific BUD if intended for the use as aggregate, fill materials, or grade adjustment as it can fall into either the pre-determined BUD under 360-1.15(b)(11) or be exempt under 360-8.6(b). Please note that if used as grade adjustment fill, the provisions of Part 360- 8.6(b)must be fulfilled to qualify for exemption. If you have further question, please don't hesitate to contact me. Sincerely, Syed H. Rahman, P.E. Regional Materials Management Engineer New York State Dept.of Environmental Conservation Division of Materials Management, Region One Stony Brook University 50 Circle Road Stony Brook, NY 11790-3409 LONG ISLAND LANDFILLS 8-2 360-8.5 LONG ISLAND LANDFILLS 8-3 360-8.ti(c)(vi) the development of alternative water sources)should also may accept solid waste in addition to that (a) Clean fill disposal requirements. commingled with any other solid waste when placid at the facilitybecome m a source of gcoundm0ater,surface described in paragraph(1)of this subdivision whenever Notwithstanding any other provisions of this Subpart, the site,is disposed of,or if placed for land reclamation water,or air pollution;and that disposal is approved by the commissioner based the commissioner may allow,by permit,the disposal of purposes(such a>grade adjustment before construction upon the findings made after the opportunity for clean fill in the Counties of Nassau and Suffolk. Solid of a building,parking area,or roadway),regardless of (ii) the proper operation and maintenance hance of public hearingthat: waste other than that specifically identified in location and placement occurs on property other than leachate and other collection and treatment systems for aro rah 360-8.2(a)(1) of this Sub art may be the roe on which it was generated,or;a site two no less than 30 years after the existing landfill, i no resource recovery facile is available P g P P Y property es () facility designated u clean fill petitioning the commissioner acres or less in size regardless of location at which by pe n g nmmmss , expansion or new landfill is closed. to accept such waste; to make such a determination. only tree stumps,branches,and logs(but not wood (2)To assist the department in determining the amount of financial guarantee that may be required: g a!! Chips,grass clippings,leaves or lumber)are disposed of g y (ii) the landfill's owner is making (b) Exemptions. A site is exempt from regulation is subject to the following requirements: the owner or operator must provide an engineering reasonable efforts to implement a resource recovery under this Part regardless ardless of its size or location repot on the costs of,providing an alternative potable system acceptable to the department;and provided that not less than 30 days before starting site (1) The applications for a permit to construct water supply; corrective action should the facility construction,the property owner sends a letter to the and operate must include the following information: become a source of groundwater,surface water,or air (iii)the landfilling of that waste will not have regional office of the department,and a copy of the pollution;and the operation and maintenance of the a significant adverse environmental impact letter to the clerk of the town in which the project is (i) the exact nature,source,and volume of leachate and other collection and treatment systems. In located. The letter must state: the intention of using the material to be disposed of or placed; the case of a new landfill outside the deep flow In granting any such approval,the commissioner must one or more of the types of solid waste described in this recharge area or of an expansion, this engineering impose conditions necessary to mitigate any adverse subdivision as grade adjustment fill;the exact nature, (ii) the anticipated life of the facility; report must be submitted with the application for the environmental impacts to the maximum extent source,and volume of that waste;the time period over permit to construct and operate. The duration,famm, practicable,and must impose a schedule under which which the activity will occur, the name of the (iii) the name of the person who will operate terms of posting,and amount of guarantee required for the municipality must implement an acceptable contractor responsible for the work;the areal extent of the facility and the name of each hauler who will the facility will be determined by the department,and resource recovery system. the proposed fill;the finished grades of the fill area;the deliver to the facility; become conditions of the permit to construct and exact location of the project;and the intended future operate. The guarantee must be submitted to the (e)Existing landfill liner requirements An existing use of the filled area including a time schedule for (iv)the areal extent and finished grades of the department as a precondition to the operation of the landfill used for continued operation after the effective implementing such use;and it does not receive for facility; landfill. date of this Part must be underlain by at least two disposal any solid waste other than recognizable natural and/or synthetic liners,each with provisions for concrete and other masonry solid waste(including steel (v)the exact location of the proposed facility (c)Methane gas.The facility must be designed and leachate collection,and have a treatment and disposal and fiberglass reinforcing rods that arc embedded in (including a map drawn to scale showing the operated to minimize the migration of methane gas or system,all of which are approved by the department concrete), asphalt pavement,sand,dirt,soil, brick, boundaries of the property upon which the facility will other gases beyond the facility's boundaries so as to stone and glass that is not contaminated with spills of be located, contiguous landowners, and proposed aver the creation of a nuisance or a danger to property a petroleum product(contamination does not include facility boundaries);and or public health. If the facility has a history of gas Section 360-8.4 Landfills in deep flow recharge asphalt or concrete pavement that has come into contact migration,an active perimeter gas control system must areas. with petroleum products through normal vehicle use of (vi)the intended future use of the property on be constructed and operated. The facility's design must the roadway),hazardous waste or industrial waste,and which die facility is located,including a time schedule include appropriate means to vent decomposition gases (a)Landfilling at existing landfills within the deep that is not commingled with any other solid waste that for implementing such use. and a gas monitoring program,with gas monitoring now recharge areas is prohibited unless the landfilling is placed for the sole purpose of land reclamation,such probes placed at various depths. complies with sections 360-8.1 and 360-8.3 of this Part, as grade adjustment before construction of a building, (2) The engineering standards that apply to and the department has approved such landfilling in parking area,or roadway;and either facilities in this subdivision are as follows: (d) Operational limitations. advance in writing. (I)The facility(except an expansion inside the (b) No person may Commence construction or (1) such solid waste is generated and placed as (i) Vehicular access to the fill area must be deep recharge arca)can accept only solid waste and operation of a new landfill(except for the barriers, nccll restricted by natural or constructed disposal of fill on the same property;or regulated iuding a gate which must he locked when that waste must be limited to material that is the clean fill under section 360-8.6 of this Subpart)that is (2) such solid waste being placed as fill is the site is not attended. The site must be attended product of resource recovery, incineration, or located in the deep flow recharge area. generated off-site and no fee or other forth of during all hours of operation and must be operated only composting and downtime waste, and untreatable consideration is required for the privilege of using the during the hours of sunrise and sunset. The attendant waste. However,downtime waste and untreatable site for disposal purposes. must have in his possession at die facility a copy of the waste may only be deposited in a special disposal area Section 360-8.5 Landfills outside deep flow permit issued pursuant to this Part. that is located and constructed so as to physically recharge areas. (c)Permit requirements for clean fill sites two acres segregate these wastes and minimize their effects on or less. Except for those sites which arc exempt from (ii) Side slopes must not exceed 25 percent. residents of the surrounding arca. Not more than 10 No person may commence construction or operation regulation under subdivision(b)of this section,a site perccnt of time annual rated capacity of a resource of an expansion or now landfill that is located outside two acres or less in size at which only recognizable (iii) Fill material must not be placed in surface recovery facility may be disposed of as downtime of a deep flow recharge area unless the commissioner concrete and other masonry materials(including steel water or groundwater,nor in contact with bedrock waste per year. However,up to 10 percent of the has made an affirmative determination that it will not and fiberglass reinforcing rods embedded in concrete), annual rated capacity of more than one resource pose a threat to groundwater quality, and time asphalt pavement,sand,dirt,soil,brick stone and glass (iv) Cover material must be placed as recovery facility may be so disposed of at a single requirements of sections 360-8.1 and 360-8.3 of this that has not been in contact with any petroleum product necessary to control odors, fire hazards, vectors, facility. Subpart arc satisfied. (contamination docs not include asphalt or concrete blowing litter,and scavenging. pavement that has come into contact with petroleum (2) If located outside the deep flow recharge products through normal vehicle use of the roadway), (v)Fill material must be placed in layers not area,an existing landfill,expansion,or new landfill Section 360-8.6 Disposal of clean fill. hazardous waste,or industrial waste,and that is not exceeding rive feet in uneompacled thickness. RESOLUTION 2014-411 ADOPTED DOC ID: 9768 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-411 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 6, 2014: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town clerk to advertise for bid, furnishing all laborer, material and equipment required to remove the following material within 15 business days from the bid award at the Town of Southold Highway Yard, 275 Peconic lane, Peconic, NY 11958. Street sweepings as an aggregate has been allowed pursuant to the pre-determined BUD in 6 NYCRR 360-1.15(b) (11) as uncontaminated aggregate, provided that all trash and other debris have been screened out. The above mentioned material is and can only be used for Fill material under 360-1.15(b) (11) Lump sum price for approximately 3,000 cubic yards of uncontaminated screened street sweeping aggregate 6��o 040;Z& Elizabeth A. Neville • Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell RESOLUTION 2014-455 ADOPTED DOC ID: 9811 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-455 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 20, 2014: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Creative Environmental Design for the Street Sweeping Sand in the amount of$3,300.00. Sand to be removed from the Highway yard within 15 business days of the approval of this resolution. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [5 TO 01 MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Evans, Russell ABSTAIN: Jill Doherty • • °�. • 8 .��u��i Future Fleet Implementation Attached are pictures of the two types of Highway Department vehicles that were purchased this year in 2014. The medium size six wheel dump truck (A) which can be use for most of the day to day Highway Projects and the larger six Wheel Plow/Sander combination truck (B). The Highway Department Business fleet plan is the blue print of how the Town can upgrade its fleet, so that we may continue to provide all the necessary services effectively and efficiently to the good people of the Town of Southold. With the support of Southold Town Board giving the financial commitment with a $250,000 capital budget improvement plan over the next four years this business plan will be fully executed and putting an end to costly repair expenditures. Ltd .r p. ti. t .par , J"` M TL!NFR FREIGHTLINER 114SD WORK SMART VOCATIONAL SEVERE DUTY PLOW p WIN