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HomeMy WebLinkAboutNew Track Type Dozer =s. AGREEMENT made this 23rd day of September 1983 between H. O. PENN MACHINERY CO. , INC. ' with its principal office and place of business at 660 Union Avenue, Holtsville, New York 11742 hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to, sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following - one new track type dozer (D6D Track-type Caterpillar) , all in accordance with the bid documents, attached hereto, at the total price of $92,195 . 00. The Town Board accepts the offer of H. O. Penn Machinery Co. , Inc. of its maximum cost of repairs program at no cost to the Town of Southold, subject , however, to the approval of the Superintendent of Highways of the exceptions of various repair items which are not included in such repairs program, and further accepts the offer of H. O. Penn Machinery Co. , Inc. to repurchase said machine within four . (4) years or 5000 hours, at a purchase price of $40,000.00, at the option of the Town. The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this 20th day of October 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article SA of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the 20th day of September, 1983, Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- _ said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract: comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- . • T IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by W-It- William R. Pell , III , Supervisor TOWN OF SOUTHOLD by J u Deea.ney, kszs " SecAeta y H. 0. PENN MACHINERY CO. , INC. -3- ;.r STATE OF NEW YORK) ss: COUNTY OF S�(--r'-&/Ik ) On the day of 6c-ftdcn 1983, before me personally came _J A,�jcfS Le�A- )I to me known, who, being lbly me duly sworn, did depose and say that he resides at Y� 0--a4� YJ,"�,,w�'-, /J Y /-2 y 3 ; that he is the Asst. 411-c' of /Y U. PLY-", the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. JOSEPH G.BILAK Note Public,State of Now York No.4729G17 . ; Qualified in Suffolk County I tart' Public Commission Expires March 30,198>µ STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the 23rd day of September 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public i'., I T _ f P'iew York No. 52-0;�,, 5„i`olk County Commiss;on Expires March 30IS -4- w BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the " landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price oid one hundred and ninety aaht doZ ah6 Dollars ($ 92.198 * ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 35-60 days after contract signing. In default of the performance of any of these conditions on my part t9 be performed, the certified check in the amount of $ 5,000 (5% of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. *See attached. w V H.0. PENN IWWHINERY CO.,INC. L. I. E. AT N ICOLLS ROAD ( EXIT 62) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 September 15, 1983 Mss. Judith T. Tmy, Town Ctetk Town o6 South.oZd Town HaZC, Main Road Southotd, NV 11971 DeaA Mss. Tmy: Thank you bot giving ups the oppotctun ty to bid on your ptoposae Sot a tAa.ck type dozeA. In addition to ouh .6ta.ndatd 6 month waA&ant y, we o j 4etc an add.i- tionae "Ptu,6 3" guarantee 4ot 2-1/2 mane yeax6. This guaAa.ntee iz exptained .in the enctosutce. We aE6o ask you to cont ides out Totae cost ptoposat LL6ted below: P, i.ce D6D $ 92, 198 Maximum cost ob tepa U*, .inc2ud.ing undetca4Ai.age not to exceed 36,000 Gua&a.nteed %eputcha6 e pr ice a�ten 4 yea&& of 5,000 houtus -40,000 Net Totaae Cost Bid $ 88, 198 *See attached 4ot cetr tai.n except ionb. Totae coat bidding i.6 exptained .in the enctozed titetcatuAe. Shoutd you uqu.itce 6uAthet .in6ormation, pte"e 6eet 4tee to contact us. S.incetety, H U. PENN MACUINERV C ., INC. s eph Bita.k Sato ManageA JB:c,6 IsCATERPILLAR ARMONK,N.Y. BRONX,N.Y. HOLTSVILLE,N.Y. POUGHKEEPSIE.N.Y. - TUXEDO.N.Y NEWINGTON,CONN. I 1.Q H.O. PENN IV WHINERY CO.,INC. L. I. E. AT N ICOLLS ROAD ( EXIT 62 ) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 Sepxemben 21, 1983 Ma. Judith T. TeAAy, Town Cte k Town o4 Southo.td Town HaU, Main Road Southotd, NY 11971 Dean Mss. T ern y: We appneeiated the oppontu.n.ity to discuzz the subject buUdozen purchase with you, Mn. Dean,your Town Attorney and others Town Board membetus. The exceptions an item not to be changed to the maximum cast o6 nepa m arse as bottom: ( 1) Cutting edges and handwane. (2) End bits and handwane. (3) Fan bet tis (4) Battetri.es (5) FueQ oii (6) Att tu.bA i,cants (7) F P terra (8) Anti-breeze (9) Any gZa6z (10) Lights (11) Any damage bnom Jite, stoAms, va.ndati,6m and acts ob God. (12) COst�s nesutting bnam operators negt igenee. (13) Thee ab any component. (14) Coat a U6ing bnom accidents. The Town has cutai.n obtigationes that it must adhere to and those ane: (1) Oit samptes must be taken every 500 seAv.ice meter houtes (at no coot .to Town) . (2) Thaws parutation east to and bram Hot is viUe, NY, ib need be, ane - the reps paws,ib,c?,it y o6 the Town. (3) AU .inns unance. (4) Machine must be operated by Town o4 Southotd perusonnet ont y. (5) Maintenance ob machine must be done as pen manubaetunen'z neeammendati,on. ® CATERPILLAq ARMONK,N.Y. BRONX,N.Y. HOLTSVILLE,N.Y. POUGHKEEPSIE.N.Y. TUXEDO,N.Y NEWINGTON,CONN. - 2 - I am so�fty that we 4aited to include the exceptionz with the bid. Ib you have any questions, an need any additional in4onmation, please bee- 6nee to contact me. yoUAZ t uey, H.h PENN MAqJINERY CO INC. Paul L. Donahue Sato Reptezentative PLD:c6 The undersigned maintains service facilities at Hottsv.%Ue. NV By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. W Signature of bidder Joseph G. Bitak Ass sis-tavi t Sech.e taAtl -2- n CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT Joseph G. Bilak be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shill be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by H.O. Penn MachineAy Co. , Inc corporation at a meeting of the Board of Directors held on the 26 day of JanuaAt/ , 1983 Secretary (Seal of the SEE ATTACHED Corporation) SPECIAL MEETING OF 0 BOARD OF DIRECTORS H. 0. PENN MACHINERY COMPANY, INC. Minutes of a special meeting of the Board of Directors of H. 0. Penn Machinery Company, Inc. held on Wednesday, January 26, 1983, at the offices of the Corporation in the Town of North Castle, County of Westchester, State of New York at ten o'clock in the forenoon. Present: Robert W. Cleveland Robert W. Cleveland, Jr. C. E. Thomas Cleveland Robert W. Cleveland, Chairman of the Board, presided. C. E. Thomas Cleveland, Secretary, presented a Waiver of Notice signed by all the Directors. C. E. Thomas Cleveland read the minutes of the previous meeting. Motion was made by Robert W. Cleveland to approve the minutes as read, seconded by C. E. Thomas Cleveland and unanimously carried. Robert W. Cleveland stated the purpose of the meeting was to elect and/or re-elect the following officers of the Corporation. On motion made, seconded and unanimously carried, it was RESVOLED to elect and/or re-elect all officers of the Corporation as follows: Robert W. Cleveland, Jr. President 24 Rock Ridge Avenue Greenwich, CT 06830 C. E. Thomas Cleveland Executive V.P. and 409 Central Drive Secretary Briarcliff Manor, NY 10510 John A. Siddell VP & Treasurer 19 Surf Road Westport, CT 06608 Robert A. Berger Vice President 6 North Valley Road Ridgefield, CT 06877 Joseph P. Donnelly Vice President 156 Whitehall Boulevard Garden City, NY 11530 Mark B. Sales, Jr. Vice President 521 Brookside Road New Canaan, CT 06840 Henry R. Killian Vice President 7 11illview Drive Poughkeepsie, NY 12603 August Shtino Controller and 377 North Broadway Ass't. Secretary Yonkers, NY 10701 -2- In addition, the following employees are granted authority only in the ordinary course of business with regard to products sold and serviced by the Company and in the maintenance and repairs of such products: Robert Schutte Assistant Secretary 260 Soundview Avenue White Plains, NY 10606 , Thomas J. Cox " 14 Stevens Avenue Merrick, NY 11566 Joseph G. Bilak " 7 Lorijean Lane East Northport, NY 11731 James Delaney 32 Floral Avenue 11 Huntington, NY 11743 Michael Mulroe 81 Barbara Road " Dumont, NJ 07628 Janice A. Bain " 3002 Village Drive Brewster, NY 10509 Thomas Whalen RD #3 Manchester Heights Poughkeepsie, NY 12603 Charles R. Muller " 5 Henso Drive Danbury, CT 06810 Timothy Flynn " 30 Stevens Place Rocky Hill, CT 06067 Thomas H. Morrison " 70 Bridle Path Newington, CT 06111 Robert J. Back " Blunt Circle RFD #2 Somers, CT 06091 Robert Mcllvaine " 90 Pleasant Street Marshfield, MA 02050 There being no further business to come before this meeting the same, on motion, was adjounred. C. E. Thomas Cleveland, Secretary Dated: January 26, 1982 e LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on thelGth day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requicemenLs for a track type dozer. ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore 'of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 .4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type . TORQUE CONVER'T'ER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6 . 8 mph and minimum reverse speed shall be 8. 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior: system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . l't�ii �i.1_�_�J✓1�7�� : JY Eiii s; iaL1 ilciV`: Ll �itl'C1C i�:LUL" i)(_'.C1a1 L0 (:UilLrOl eco tfu end ensure precise incili. STEERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band , foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. ,'PAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must ba full flow type . Must have a gear type pump and a spool type control valve both manufactured by the tractor manufacturer. with position to : 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE_: 'Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall he cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . Allrollersand idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and - lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq. in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible . There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore . Minimum blade width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framt and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without having to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel . Seat belt. Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety. STANDARD EQUIPMENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook , van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy . 'ka syr % t Town Hall, 53095 Main Road a " > P.O. Box 728 -� Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK REGISTRAR OF 'I VITAL SAl ISTICS (516)765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 11 , 1983 Mr. Joseph Bilak, Sales Manager H. 0. Penn Machinery Co. , Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Bilak: Now that you have entered into an agreement with the Town of Southold for the purchase of one new track type dozer, I am returning herewith your bid deposit check in the amount of $5,000.00. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure H. O. PENN MACHINERY COMPANY, INC. ilo CO STRUCTION AND INDUSTRIAL EQUIPMENT IMPE ��� N- 5843 t -8 - 210 805 M PAY TO THE ORDER OF .� t D "� �HECK NO.� GROSS DISCOUNT NET awn of SoutholdCM'M /83 5843 � ._.� $5,00o.00 i $5,000.00 i ;X�® H. O. PENN MACHINERY COMPANY,INC. .• ,NTERSTATE 613 AT D30� CITIBANK, N.A. "'' 1,. 923 WESTCHESTER AVE. CT) WHITE PLAINS. N. Y. 10604 . 1- R / SIGNATURE "'00 5 8 1, 311E 1.0 2 1,0000891: O T �j`) )I 290311' ! 8 0 S' AUTHORIZED SIGNATURE CCCO LJ tit � • Town Hall, 53095 Main Road = ,g P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY :w TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR OP VITAL S'I'A I'ISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD William J. Ahern, Jr. Vice President/General Manager Edward Ehrbar, Inc. 100 Secor Lane Pelham Manor, New York 10803 Dear Mr. Ahern: Now that the Town has entered into an agreement with H. O. Penn for the purchase of one new track type dozer, I am returning herewith your bid bond. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure --- f w E�pELI7Y q4,0, UNITED STATES tF��EIL �a �� _` UIA1fZANTY COMPANY Phy) I BID BOND 1 -- BOND NUMBER ........................................................................................ t.• KNOW ALL MEN BY THESE PRESENTS: 7' !t THAT ........EDWARRBAR ............ ...............................................�.,... N .......... :I ' of .. ..� SECORLANE.. PELHAM, ..Y'.................................................................................................................... .. . .... ..... ....... ..... . . ................. ............................................................................................................................................................. as Principal , and UNITED STATES FIDELITY AND GUARANTY COMPANY, a Maryland corporation,as Surety, are held and firmly bound unto......10.Wki....CIE....5OUTHOLD ................................................................................................................................................................................................................................................. asObligee, in the full and just sum of.........5. .............................................................................................................................................................. ............................................................................... Dollars, lawful money of the United States, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents. ..I ! WHEREAS, the said Principal is herewith submitting its proposal LANDFILL EQUIPMENT — TRACK TYPE DOZER THE CONDITION OF THIS OBLIGATION is such that if the aforesaid Principal shall be awarded the contract the said Principal will,within the time required, enter into a formal contract and give a good and sufficient bond to secure the performance of the terms and conditions of �I the contract, then this obligation to be void; otherwise the Principal and Surety will pay unto the Obligee the difference in money between the amount of the bid of the said Principal and the amount for which the Obligee legally contracts with another party to perform the work if the latter amount be in excess of the former, but in no event shall liability hereunder exceed the penal sum hereof. SEPTEMBER 14 1983 . Signed, sealed and delivered.......................................................... E D f%�✓ EKRR, INC (Date) BY :.......... .. .................... ................................................(BEAU ; ROBERT F.F. .F AGAN, SECRETARY 1' ...........:c . ..1 ........... (BEAU. i - :�, UNITED MTES,fOELITY AND GUARANTY COMPANY RAY OND F . BRAN CACC I 0 Attorney-in-fact Contract 1 1 (Revked) (1-741 - Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TOWN CLERK TELEPHONE REGISTRAR REGISTRAR OP VITAL STATISTICS OFFICE OF THE TOWN CLERK (516)765-1801 TOWN OF SOUTHOLD October 11 , 1983 Rowland E. Dory, Vice President George Malvese & Co. , Inc. 530 Old Country Road Hicksville, New York 11802 Dear Mr. Dory: Now that the Town has entered into an agreement with H. 0. Penn for the purchase of one new track type dozer, I am returning herewith your bid deposit check in the amount of $5,145. 00. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure GEORGE MALVESE & CO., INC. 50.063 530 OLD COUNTRY ROAD 214 HICKSVILLE. NEW YORK 11802 N2 006601 CHECK NO. DATE AMOUNT OF CHECK PAY Town of Southold 6601 9/15/83 $59145.00 TO THE )RD?R 1� OF L I LONG ISLAND TRUST COMPANY GARDEN CITY, NEW YORK " AUTHORIZED SIGNATURE 1:0 2 i 4106 3 71: 01-1, 30 788- 311' v y� r Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 1 1971 JUDITH T.TERRY TELEPHONE TOWN CLERK TEL _ (TEL PHONE REGISTRAR OF VITAL STA I'ISTICS OFFICE OF THE TOWN CLERK 65-1801 TOWN OF SOUTHOLD October 11 , 1983 Mr. Dave Melamed, President Rodan Equipment Co. Inc. P. O. Box 528 Flushing, New York 11352 Dear Mr. Melamed: Now that the Town has entered into an agreement with H. 0. Penn for the purchase of one new track type dozer, I am returning herewith your bid deposit check in the amount of $5,677. 05. Very truly yours, Judith T. Terry Southold Town Clerk H.O. PENN MWHINERY CO.,INC, L. I. E. AT NICOLLS ROAD ( EXIT 62) RECEIVED 660 UNION AVE., HOLTSVILLE, N.Y.11742 (51 6) 758-7500 vT 11 1983 October 7, 1983 TOWN OF SOUTHOLD Town HaU 53095 Main Road P. O, Box 728 SouthoZd, New Yotk 11971 Attn. : Judith T. Tmy Southotd Town CZeAk Dean Judith Tehtr-y: A,s pert youtc neque�st, enc2oz ed ptea6 e 4ind the two (2) Contcected Copies o� our ContAact which have been signed. 14 I can be o6 any 4utrtheA c zi-stance to you, ptease do not hu tate to contact me. Sincenety yowu,, H. O. PENN MACHINERY CO., INC. Joseph BiZak Assistant Secnetany JB:tz Encs. ARMONK,N.Y. BRONX,N.Y. HOLTSVILLE,N.Y. POUGHKEEPSIE,N.Y. TUXEDO,N.Y NEWINGTON,CONN. F 4r r 4 'ei ♦r ' F Town Hall, 53095 Main Road P.O. Box 728 Soutliold, New York 11971 JUDITH T.TERRY TOWN CLERK TELEPHONE REGISTRAR OP VITAL S \1 ISTICS (516)765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 27, 1983 Mr. Joseph Bilak, Sales Manager H.O. Penn Machinery Co. , Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Bilak: My apologies for not being able to assist you this morning and complete the signing of the contracts. I am enclosing both copies of the agreement for the one new track type dozer (D6D Track-Type Catepillar) . If you will please sign both copies and return as soon as possible, I will send you a fully executed copy of the agreement together with your bid deposit check in the amount of $5,000.00. Again, my apologies for the inconvenience, Very truly yours, Elizabeth A. Nevi le Deputy Town Clerk dregr AV­ Town Hall, 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK ��''� ��� (516)765-1801 REGISTRAR OP VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 Mr. Joseph Bilak, Sales Manager H. 0. Penn Machinery Co. , Inc. 660 Union Avenue Holtsville, New York 11742 Dear Mr. Bilak: The Southold Town Board at a regular meeting held on Sept- ember 20, 1983 accepted your bid in the amount of $92,198. 00 for supplying the Town of Southold with one new track type dozer (D6D Track-type Caterpillar) , all in accordance with the bid documents, at the total price of $92,198.00. The Town Board also accepts the offer of H. 0. Penn Machinery Co. , Inc. of its maximum cost of repairs program at no cost to the -• -- Town of Southold, subject , however, to the approval of the Super- ,---,, intendent of Highways of the exceptions of various repair items which are not included in such repairs program, and further accepts the offer of H. 0. Penn Machinery Co. , Inc. to repurchase said machine within four (4) years or 5000 hours, at a purchase price of $40,000.00, at the option of the Town . Very truly yours, Judith T. Terry Southold Town Clerk =5 i Town Hall, 53095 Main Road P.O. Box 728 : Southold, New York 11971 JUDITH T.TERRY 471 " TOWN CLERI: � TELEPHONE REGISTRAR OF VITAL STATISTICS (516)765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 Rowland E. Dory, Vice President George Malvese & Co. , Inc. 530 Old Country Road Hicksville, New York 11802 Dear Mr. Dory: The Southold Town Board at a regular meeting held on September 20, 1983 accepted the bid of H. 0. Penn Machinery Co. , Inc. for supplying the Town of Southold with one new track type dozer, all in accordance with the bid documents, at the total price of $92,198.00. I will be returning your bid check upon signing of the agreement with H. 0. Penn. Very truly yours, Judith T. Terry Southold Town Clerk ;,z J Town Hall, 53095 Main Road P.O. Box 728 / x n Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK (516)765-1801 - REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 William J. Ahern, Jr. Vice President/General Manager Edward Ehrbar, Inc. 100 Secor Lane Pelham Manor, New York 10803 Dear Mr. Ahern: The Southold Town Board at a regular meeting held on September 20, 1983 accepted the bid of H. 0. Penn Machinery Co. , Inc. for supplying the Town of Southold with one new track type dozer, all in accordance with the bid documents, at the total price of $92,198.00. I will be returning your bid bond upon signing of the agreement with H. 0. Penn. Very �truly yours, Judith T. Terry Southold Town Clerk Town Hall 53095 Main Road P.O. Box 728 Southold, New York 11971 JUDITH T.TERRY 1,'71 TOWN CLERKS - TELEPHONE REGISTRAR OP VITAL STATISTICS (516)765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 22, 1983 Mr. Dave Melamed, President Rodan Equipment .Co. Inc. P. 0. Box 528 Flushing, New York 11352 Dear Mr. Melamed: The Southold Town Board at a regular meeting held on September 20, 1983 accepted the bid of H. 0. Penn Machinery Co. , Inc. for supplying the Town of Southold with one new track type dozer, all in accordance with the bid documents, at the total price of $92,198. 00. I will be returning your bid check upon signing of the agreement with H. 0. Penn. Very truly yours, Judith T. Terry Southold Town Clerk BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of N�ney � hvcusand ane hundreed and ninety eight da2tau Dollars ($ 925198 * ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 35-60 days after contract signing. In default of the performance of any of these conditions. on my part t9 be performed, the certified check in the amount of $ 5000 (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. *See attached. f f • ■ Q • r H.O. PENN MACHINERY CO.,INC. L. I. E. AT N ICOLLS ROAD ( EXIT 62 ) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (5 16) 758-7500 September 15, 1983 Mss. Judith T. TeAAy, Town Ctetk Town ob Southotd Town Ham, Main Road Southold, NY 11971 Deatc Ms. Tetrtc.y: Thank you ban giving us the oppotutunity to bid on youtc ptoposat bots a tAack type dozetc. In addition to out standatcd G month wa Aanty, we abbe- an addi- tionat "Plus 3" guarantee bots 2-112 mote ye-au. This guarantee ,is expta,ined in the enctotsute. We a-Zso "k you to considetr- out Totae- cost ptopo6al Wted betow: Ptice DGD $ 92, 198 Maximum cotst o b tepa is*, ,including undetcatAi,age not to exceed 36,000 $728p 198 Guatanteed teputchase ptr i,ce abta 4 yearn, of 5,000 hou us -40P000 Net Total Cost Bid $ 88, 198 *See attached bat cetcta in exceptions. Total cost bidding is exp.eai.ned in the enctosed titetatute. Should you tequ to buAtheA inbotmat i.on, pte"e beet btee to contact u.6. Sincetcety, H U. PENN MAC NBRV C INC. '1.6 eph Bitak Sale,6 Manager JB:cis ® CATERPILLAR ARMONK,N.Y. BRONX,N.Y. HOLTSVILLE,N.Y. POUGHKEEPSIE,N.Y. - TUXEDO,N.Y NEWINGTON,CONN. r H.O. PENN MACHINERY CO.,INC. L. I. E. AT N ICOLLS ROAD ( EXIT 62 ) 660 UNION AVE., HOLTSVILLE, N.Y.11742 (5 16) 758-7500 SeptembeA 21, 1983 M6. Judith T. TeN y, Town Cte k Town o J Sou-thotd Town HaU, Main Road Sou thotd, NY 11971 Dean 93. Tmy: We appneci.ated the oppoAtunity to discuss the subject buUdozen putc.chaze with you, Mn. Dean your Town Attorney and other Town Board membeu. The exceptions on items not to be changed to the maximum cost oA nepaivus ane as Aottows: (1 ) Cutting edges and handwane. (2) End bits and handwane. (3) Fan beats (4) BatteA i.es (5) Fuel. oit (G) Att Zu.btui cants (7) F t.teu (8) Anti.-4neeze (9) Any gto,64 ( 10) Lights ( 11) Any damage 4um J.ine, storms, vandati m and acts oA God. ( 12) Costs nezu.eti.ng Jnom opeAaton negligence. (13) Thee o4 any component. (14) Cost a4ising nom accidents. The Town has centa i.n obZigati.ons that it must adhelce to and those ane: ( 1) Oit sampta must be taken every 500 s eAvice mete& houtus (at no cost to Town) . (2) Tnanspon tati.on cost to and 6nom Hott-6viUe, NY, iA need be, ane the nes ponsib.i P,%ty o J the Town. (3) AU insurance. (4) Machine must be opekated by Town o4 Southotd pensonnee only. (5) Maintenance ot, machine must be done as pen manu4a.c tuneh'.6 necommendati.on. ® CATERPILLAFI ARMONK,N.Y. - BRONX,N.Y. - HOLTSVILLE,N.Y. - POUGHKEEPSIE,N.Y. - TUXEDO,N.Y - NEWINGTON,CONN. Y 2 - I am .6oAAy that we �ai&d to inceude the exceptions with the bid. Ij you have any questions, of need any ad"ona2 injoAmat on, ptease 6eet Jnee to contact me. VOUAZ ticu-ey, H.h PENN MArVnrINERV CO , INC. Paut L. Donahue Satez Reprtuentative PLD:u ` r The undersigned maintains service facilities at HoZt.6viUe, NY By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. Signature of bidder Jo,seph G. Bitak ksz.z-tawt SectcetaAq -2- � t r CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT Joseph G. Bilak be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by H.U. Penn MachZneAy Co. , Inc. corporation at a meeting of the Board of Directors held on the 26 day of Januaah.y , 1983 Secretary (Seal of the SEE ATTACHED Corporation) r- j -- t SPECIAL MEETING OF BOARD OF DIRECTORS H. 0. PENN MACHINERY COMPANY, INC. Minutes of a special meeting of the Board of Directors of H. 0. Penn Machinery Company, Inc. held on Wednesday, January 26, 1983, at the offices of the Corporation in the Town of North Castle, County of Westchester, State of New York at ten o'clock in the forenoon. Present: Robert W. Cleveland Robert W. Cleveland, Jr. C. E. Thomas Cleveland Robert W. Cleveland, Chairman of the Board, presided. C. E. Thomas Cleveland, Secretary, presented a Waiver of Notice signed by all the Directors. C. E. Thomas Cleveland read the minutes of the previous meeting. Motion was made by Robert W. Cleveland to approve the minutes ns rend, seconded by C. E. Thomas Cleveland and unanimously carried. Robert W. Cleveland stated the purpose of the meeting was to elect and/or re-elect the following officers of the Corporation. On motion made, seconded and unanimously carried, it was RESVOLED to elect and/or re-elect all officers of the Corporation as follows: Robert W. Cleveland, Jr. President 24 Rock Ridge Avenue Greenwich, CT 06830 C. E. Thomas Cleveland Executive V.P. and 409 Central Drive Secretary Briarcliff Manor, NY 10510 John A. Siddell VP & Treasurer 19 Surf Road Westport, CT 06608 Robert A. Berger Vice President 6 North Valley Road Ridgefield, CT 06877 • Joseph P. Donnelly Vice President 156 Whitehall Boulevard Garden City, NY 11530 Mark B. Sales, Jr. Vice President 521 Brookside Road New Canaan, CT 06840 Henry R. Killian Vice President 7 llil.lview Drive Poughkeepsie, NY 12603 August Shtino Controller and 377 North Broadway Ass't. Secretary Yonkers, NY 10701 -2- in addition, the following employees are granted authority only in the ordinary course of business with regard to products sold and serviced by the Company and in the maintenance and repairs of such products: Robert Schutte Assistant Secretary 260 Soundview Avenue White Plains, NY 10606 Thomas J. Cox " 14 Stevens Avenue Merrick, NY 11566 Joseph G. Bilak " 7 Lorijean Lane East Northport, NY 11731 James Delaney 32 Floral Avenue Huntington, NY 11743 Michael Mulroe 81 Barbara Road Dumont, NJ 07628 Janice A. Bain " 3002 Village Drive Brewster, NY 10509 Thomas Whalen RD #3 Manchester Heights Poughkeepsie, NY 12603 Charles R. Muller 5 Henso Drive Danbury, CT 06810 Timothy Flynn " 30 Stevens Place Rocky Hill, CT 06067 Thomas H. Morrison " 70 Bridle Path Newington, CT 06111 Robert J. Back " Blunt Circle RFD #2 Somers, CT 06091 Robert McIlvaine " 90 Pleasant Street Marshfield, MA 02050 There being no further business to come before this meeting the same, on motion, was adjounred. C. E. Thomas Cleveland, Secretary Dated: January 26, 1982 w ' BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully. examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of Ninety two xhowsand one hundhed and niu" ei.a t do.('ta" Dollars ($ 92,198 * ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 35-60 days after contract signing. In default of the performance of any of these conditions on my part t9 be performed, the certified check in the amount of $ 5,000 (5% of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. *See attached. The undersigned maintains service facilities at HottsviUe. NY By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. 4jicgl4naure of bidder Joseph G. Bitak A z i.,s.tavit SeeAetaAy -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT Joseph G. Bilak •be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder sh;,ll be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by H.O. Penn MachineAy Co. , Inc, corporation at a meeting of the Board of Directors held on the 26 day of Jany 1983 Secretary (Seal of the SEF ATTACHED Corporation) • � a R BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully. examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and«form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the = landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of One Hundred Two Thousand Nine Hundred — -- — Dollars ($ 102 , 900- 00 ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 60 days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ 5 , 145 . 00 (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. Note : 1% Discount 20 days . The undersigned maintains service facilities at 530 O1dCountry Road Hicksville, N.Y. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of, the corporate bidder. Signature of bidder Rowland E . Dory Vice President -2- A R CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law - as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by George Malvese Co. , Inc. corporation at a meeting of the Board of Directors held on the 5th day of April k9&3x 1981 Secretary (Seal of the Corporation) r , ` LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on thel6th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder, The Town Board of the Town of Southold reserves the right to reject any and all .bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- • f t TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) I . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, ti including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways. of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. i 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer. ENGINE : Must be manufactured by tractor manufacturer. Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction_ NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type Oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning, 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8. 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . .b} sLeiil sflaLl ila'J'_ L1 'A 'Cei(217itL0L' O(_'(Jal LO C(JilLrol �cant»uecT� fe and ensure precise inch ' STEERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. 1INAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type . :.AIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to : 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE: : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - fronL and rear. Idlers shall he cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq . in. minimum. There shall be 39 shoes each side with 2 , 4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible . There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore. Minimum bladf width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise . Pedal shall be suspended to allow monolithic floor framt and eliminate slots in floor. Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havin,, to remove ergine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b( mounted on the panel. Seat belt. Throttle is to be located near transmission lever, must have walk thru type operators compartment for safety . STANDARD EQUIPMENT & CAPACITIES : — Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY. Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983, Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- a r • STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at • that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- r LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on thelGth day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (50) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten ( 10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. y I The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of One Hundred Two Thousand Nine Hundred Dollars ($ 102 , 900 . ) The undersigned hereby agrees to enter into a contract, within ten ( 10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 60 days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ 5 , 145 . 00 (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. Note : 1% Discount 20 days 1 The undersigned maintains service facilities at 530 Old Country Road Hicksville, N .Y. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of bidder Rowland E . Dory Vice President -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law - as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by George Malvese & Co. , Inc. corporation at a meeting of the Board of Directors held on the 5th day of April 1931 Secretary (Seal or the Corporation) TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, At r including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways. of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten ( 10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECLFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the int,2nL and purpose of these specifications to describe the minimum requiceinenLs for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft . lbs . torquE at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan . A main oil supply pump and scavenging pump for suction_ NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened , replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning, 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on- type . TOR UE CONVERTER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc elute:, packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph . Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerr:ting or pausing in Neutral . Transmissioi system must incorporate a safety vale that will prevent cnachine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . cont z-;ueci) tu21 ensure precise lnc(ll.ng. � , fEi5RING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band , foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. :INAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type . LAIN FRAP'IE : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually . QUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. ?OWER TtAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a cicck- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi . The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve both manufactured by the tractor manufacturer. with position to : 1) lift : raise , hold , lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Tract: frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front ind rear . Idlers shall he cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE: : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq . in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERhTiON : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible . There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4 . 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore . Minimum blad4 width shall be 134 . 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time , greater efficiency and less operator fatigue . OPLR.ATION FEATURES ; The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise . Pedal shall be sus?ended to allow monolithic floor fram, and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without Navin; to remove enGine side covers . Clustered meters and gauges mt:st be illuminated. Hourmeter must b, mounted on tl.e panel . Seat belt . Throttle is to be located near transmission lever . must have . walk thru type operators compartment for safety . l I • 1 STANDARD EQUIPMENT £ CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook , van- dalism protection locks on all fill caps back up alarm, tool kit . Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved BOPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- • K ' IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) SS: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III , to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- BID TO THE TOWN BOARD OF T'44E TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the = landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of ONE HUNDRED, THIRTY-ONE THOUSAND, FIVE HUNDRED AND FIFTY-TWO Dollars ($ 131,552.00 ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within NINETY (90) days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ 5% BID BOND (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at 615 MIDDLE COUNTRY ROAD, SELDEN, LONG ISLAND, NEW YORK By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the I statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. WILLIAM AH$RN, JR. Signature of bidder VICE PRESIDENT EDWARD EHRBAR, INC. ( I i -2- �� •1 i • TELEPHONE (914) 738-5100 EDWARD E14PZAI:? -- INC. F�_0-0-1 100 SECOR LANE PELHAM MANOR, N. Y. 10803 September 15, 1983 Town of Southold Town Clerk's Office Main Road Southold, New York Bid For: Landfill Equipment (Track Type Dozer) Opening: September 16, 1983 11:00AM Gentlemen: We are pleased to present our proposal to bid for Landfill Equipment (Track Type Dozer) , Komatsu Model D65E or Equal as follows: ONE (1) International-Hough Model TD-15C Crawler Dozer equipped to standard as shown on the enclosed brochure and in- cluding the following: Reversible Pitch Fan Perforated Side Doors & Hood Front Pull Hook 22" Track Shoes Back-Up Alarm End Bits (2) WEIGHT: 32,150 lbs. PRICE: F.O.B. Southold, New York $131,552.00 No applicable federal, state or local taxes are included in the price quoted. Rather than take exception to the bid specification as written, we offer this machine which we feel you will find comparable. Descriptive literature is included for your information. Very truly yours, EDWARD EHRBAR, INC. J/ William J. Ahern, Jr. Vice President/General Manager WJA:mg Enclosures CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT WILLIAM J. AHERN, JR. be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by EDWARD EHRBAR, INC. corporation at a meeting of the Board of Directors held on the 29th day of APRIL 1983 Secretar (Seal of the ROBERT F. FLANAGAN Corporation) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on thelGth day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) I . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways. of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- k , TOWN OF SOUTHOLD SPECLFICA'lIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design , with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 610" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft . lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps p and scavenging p i ,thfooisuPtioA n_ main oil supply Pum P NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall aerminimum eversiblelfan gallons . The engine shall be cooled by and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. le TOR L'E CONVERTER: Shall be a four element bhraeheavyedutynuniversal tothewater—S - cooled system connect y transmission. urer nd TRANSMISSI'N : Shall utilize mane theured com letet1Torgflowtractor design. Shallhave shall utilize P ear clusters must multi-disc clutch packs and planetary g incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubre . Minimum forwardon. Shall espeedeshallard be and three reverse speeds . M 6 . 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accompliin shed without Transmission: braking, decelerating or pausing system must incorporate a safety valve that will prevent_- machine from being started unless transmissiondireticonnectedto tral . Oil check/ fill lube shall be directly lever lock transmission housing,. Must have a g for safety when in neutral . t�l:w �`1_J.�liil'J JjrStElil St1dL1 ii"1L"_' �� 1E CE It t�1LC)L" �) _'-t13_L LU CUi1CrUl iconti:nueJT f* and ensure precise inch . STEERI'NG '& BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. MAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAICE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position to : 1) lift : raise , hold, lower, and float 2) tilt : left, hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear . Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq . in. minimum. There shall be 39 shoes each side with 2 , 4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 ,800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore -1 tilt cylinder - double acting piston type with 6 . 3" minimum bore. Minimum blad( width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framf and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havin) to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must bt mounted on the panel. Seat belt. Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety . STANDARD EQUIPMENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY' Machine shall have a OSHA approved ROPE canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at JI hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983, Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- e STATE OF NEW YORK) SS: COUNTY OFWESTCHESTiR On the 15th day of SEPTEMBER 1983, before me personally came WILLIAM J. AHERN, JR. to me known, who, being by me duly sworn, did depose and say that he resides at NEW ROCHELLE, NEW VICE PRESIDENT/ YORK that he is the GEN. MANAGERof EDWARD EHRBAR,IN�. the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public ANTONETTE R.SEGEL Notary Public,State of New York No.30.3513985 STATE OF NEW YORK) Qualified in Nassau County Certificate filed in Westchester Cou y - COUNTY OF SUFFOLK) SS: Commission Expires March 30,19 On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- T TELEPHONE (914) 738-5100 EDWARD ERRI3AR -- INC. 100 SECOR LANE PELHAM MANOR, N, Y, 10803 September 15, 1983 Town of Southold Town Clerk's Office Main Road Southold, New York Bid For: Landfill Equipment (Track 'hype Dozer) Opening: September 16, 1983 11:OOAM Gentlemen: We are pleased to present our proposal to bid for Landfill Equipment (Track Type Dozer), Komatsu Model D65E or Equal as follows: ONE (1) International-Hough Model TD-15C Crawler Dozer equipped to standard as shown on the enclosed brochure and in- cluding the following: Reversible Pitch Fan Perforated Side Doors & Hood Front Pull Hook 22" Track Shoes Back-Up Alarm End Bits (2) WEIGHT: 32,150 lbs. PRICE: F.O.B. Southold, New York $131,552.00 No applicable federal, state or local taxes are included in the price quoted. Rather than take exception to the bid specification as written, we offer this machine which we feel you will find comparable. Descriptive literature is included for your information. Very truly yours, EDWARD EHRBAR, INC. N2 William J. Ahern, Jr. Vice President/General Manager WJA:mg Enclosures LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN , that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town. Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on thelGth day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten ( 10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83 : The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- w BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, WYORK OPURCHASE LANDFILL EQUIPMENT (TRACKFTYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of ONE HUNDRED, THIRTY-ONE THOUSAND, FIVE HUNDRED AND FIFTY-TWO Dollars ($ 131,552.00 ) The undersigned hereby agrees to enter into a contract, within ten ( 10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within NINETY (90) days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ 5% BID BOND (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at 615 MIDDLE COUNTRY ROAD, SELDEN, LONG ISLAND, NEW YORK F By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without t collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly` disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a_ corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. WILLIAMJ $N, JR. Signatur o idder VICE PRESIDENT EDWARD EHRBAR, INC. -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT - WILLIAM J. AHERN, JR. be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shzll be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by EDWARD EHRBAR, INC. corporation at a meeting of the Board of Directors held on the 29th day of APRIL 1983 4 Secretary ROBERT F. FLANAGAN (Seal of the Corporation) TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) I . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to 'be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways. of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- f TOWN OF SOUTHOLD SPECLFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm.. Engine is to have 564 ft . lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction_ NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmission system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock fir safety when in neutral . i IL (lt�f _..',,. ll l_._ fl ci '.Ll t' 1. 4. hi. nLhk S'FL7ERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only . The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon 'of engine oil minimum in each side for maximum cooling and lubrication . Bevel gear must be constant mesh spur gear type. ;MAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually . EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability . POWER TAKE-OFF Must be incorporated on the machine as standard . Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi . The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must ool type control valvehave bothamanufacear turedump and a by the tractor manufacturer . valve with position-to : 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed insidtehthe e push frame arm. Hydraulic control lever , k to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct ion. Bolted on track guiding guards with weld-on re- placeable weer strips - front and rear . Idlers shag ' be cast steel design , one piece . Drive sprockets be segmented so replacement can be done without ! c moving the track and will be of the hunting to(1 design. Traci ►�: trsters and recoil springs . 1 , UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of- track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4 , 563 sq . in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible, There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore -1 tilt cylinder - double acting piston type with 6. 3" minimum bore. Minimum blade width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising , holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time , greater efficiency and less operator fatigue , OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor fram, and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without Navin, to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel . Seat belt . Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety . STANDARD EQUIPMENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article SA of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay_ the. total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title br interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract, comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. b1 Y TOWN OF SOUTHOLD by -3- w t r , to STATE OF NEW YORK) ss: COUNTY O F WESTCHESTkR On the 15th day of SEPTEMBER 1983, before me personally came WILLIAM J. AHERN, JR. to me known, who, being by me duly sworn, did depose and say that he resides at NEW ROCHELLE, NEW VICE PRESIDENT/ YORK that he is theGEN. MANAGERof EDWARD EHRBAR,INCo the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public i ANTONETTE R.SEGEL Notary Public,State of New York No.30.3513985 STATE OF NEW YORK) Qualified in Nassau County Certificate filed in Westchester County _ COUNTY OF SUFFOLK) ss: Commission Expires March 30,t9� On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of Ong ;n -�(,�cv�Sg,;„�c� 6.t, J�ct One Dollars The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within -Th 1 rv+__�30 days after contract signing. In default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $ 17. 0-5— (50 of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. r The undersigned maintains service facilities at -oR 011E PniYA blvd . FIlAS�1tyyj IU : V By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed f prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as i well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf) of the corporate bidder. Signature of adder ICLve Me-la'Med— PtyS -2- • RODAN EQUIPMENT CO., INC. 34-09 College Point Blvd., Flushing, New York 11354 212-539-1005 CONSTRUCTION AND INDUSTRIAL EQUIPMENT Telex ITT: 1463636655 RODAN WU 14RODAN September 15, 1983 Town of Southold Town Clerk' s Office Main Rd. Southold, N.Y. Ref: " Bid for Landfill Equipment ( Track Type Dozer) " Gentlemen: Since the Town of Southold' s Specifications for the above mentioned equipment is inbetween two of the Fiatallis Models we have to offer, we are pleased to Bid the following New Equipment, with some minor deviations; One (1) New Fiatallis Model FD-20 Track Type Dozer, and as an alternate One (1) New Fiatallis Model 14-C Track Type Dozer with 7 Roller Undercarriage. Either one of these machines will carry a full one (1) Year Warranty covering defects in material, workmanship or design. Enclosed is our Certified Check as required. If we can be of any assistance to The Town of Southold, please do not hesitate to contact us at any time. Very trul yours, RODAN Y P NT CO. , INC. i . Dav am d Pr t DM:pap encs. cert. ck. # 8990 CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shill be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by Roc�a"n Gq Lxky �,(�� C'0 . ) Y1C . —corporation at a meeting of the Board of Directors held on the _/J_day of EeQf-mber, 1983 Secretary (Seal of the Corporation) e LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. • The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- 1 1 TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 50 of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall ,pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- .-j , • a, TOWN OF SOUTHOLD SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design , with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil. , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning, 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type . TORQUE CONVERTER: Shall be a four element three phase , single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissiot. system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . CiCi'<lL01- i)(,C1;1L LU CltiILI:0i con t inuef* and ensure precise incili�. STEERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band , foot operated with hydraulic booster , single wrap brake pedals must be interconnected for safer and more acurate brake action. -71NAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type . :,AIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position to : 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front an(l rear . Idlers shall he cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . 4 / • UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq . in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high- tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible . There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore. Minimum bladf width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise . Pedal shall be suspended to allow monolithic floor fram, and eliminate slots in floor . Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without havin; Lo remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b, mounted on the panel . Seat belt . Throttle is to be located near transmission lever. must have wall-, thru type operators compartment for safety . � 1 l STANDARD EQUIPMENT CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. . . 0 AGREEMENT made this day of 1983, between with its principal office and place of business at J. hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. 0 A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title br interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- _l « .r R1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOW14 HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- • BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I. Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of C'?,��� � e�n - ,LauSa n�- 1- CVe- �t1.trnL��e� e� Dnp Dollars ($ ��3� JSgL 0�/DCa ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within ?p days after contract signing. In default of the performance of any of these conditions_ on my part tq be performed, the certified check in the amount of $ '(p 77. per' (5% of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at -Q� By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid. or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a. corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of.. the corporate bidder. Signature of bidder Rodkr, EaLA;o. CO . Y)C-. -z- ;7. CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy . of the resolution adopted by Eoaa"(x C uoomCri� �y . IY)C corporation at a meeting of the Board of Directors held on the �day of 1983 ivy.. Secretary (Seal or the Corporation) -. .7 a TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1. It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways' of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each -bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall ,pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- , w .I 0 TOWN OF SOUTHOLD SPECLFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requireinent.s for a track type dozer . ENGINE : Must_ be manufactured by tractor manufacturer. Shall be 4 cycle design , with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction, NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil. , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/ fill lube shall be directly connected to transmission housing. MUst have a gear shift lever lock for safety when in neutral . continue fuel and ensure pr"ise inetti.ng. C';TEERI'NG & BRAKES : hall be fully encased inial , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. INAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. :!AIN FRAME : Musa be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be. removed individually. EQUALIZER BAR: Oscillating type and supports the -chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothimanufactured by the tractor manufacturer. with position-to: 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : 'track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving' the track and will be of the hunting tooth design. Track adjusters and recoil springs . r UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq . in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7". Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder. - double acting piston type with 6. 3" minimum bore . Minimum blad( width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help. decrease noise. Pedal shall be suspended to allow monolithic floor frame and eliminate slots in floor. Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without having to remove engine side covers . Clustered meters and gauges mist be illuminated. Hourmeter must be mounted on the panel . Seat belt. Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety. STANDARD EQUIPMENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, ' title br interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- 1 STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price ofd .u�iyl��l ®Yl e. O(.Ls o:�n n i e-- LAJa e t°1tY1e:�l VklVP Dollars ($_71. 99. oo ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within S 1 (AO days after contract signing. In default of the performance of any of these conditions on my part tq be performed, she certified check in the amount of (5% of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at 3 -p� Code Pnlr)� FkuS�ty G N.0 V . By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. - Si vire of bid er Rte, L'6 i -z- f 0 0 CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non--collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by o&mnn L,k p � �p . ' Y1C corporation at a meeting of the Board of Directors held on the day of Seafemb�.r', 1983 Secretary (Seal of the Corporation) J A ICER nrA -rF 8 ,� LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves_ the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board a —2— TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are ,left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that .have failed under normal use, and said failure found to be attributable -to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto. and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, NeW York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall .pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- �+ TOWN OF SOUTHOLD A: SPECLFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requireinents for a track type dozer. ENGINE : Must be manufactured by tractor manufacturer. Shall be 4 cycle design , with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft. lbs . torque at 1 , 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance. Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil- capacity shall be minimum 11 . 4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning. 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-r_ype. TORQUE CONVER'rER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8. 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . \�.VLlL.fti14-A LLA .:1 41L4 �:LL L<=.riot .LL&. 91 445. STEERING & BRAKES : Shel be fully encased in ofhall be inter- connected and be hydraulicallpactuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated. into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. , AIN FRAME : Musa be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be ,removed individually. EQUALIZER BAR: Oscillating type and supports the Chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to- 1) lift : raise , hold, lower, and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the .push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Tract: frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . r UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side . All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall b.e minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq. in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder . — double acting piston type with 6 . 3" minimum bore . Minimum blad( width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33. 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor framt and eliminate slots in floor. Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without having to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must bi mounted on the panel . Seat belt. Throttle is to be located near transmission lever. must have walk thru type operators compartment for safety. STANDARD EQUIPMENT & CAPACIT ES: — Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter, transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to .sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article SA of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract.. comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- J IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4- ti i' T3 4b C LEGAL NOTICE z NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are .sought and requested Y` for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms `prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails -to enter into a contract pursuant to the requirements of the Town, then the .check r deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. i The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality -in. any bid should it be deemed in the best interest of the Town of Southold. y All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. ' k t Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK j - z PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board M - -2- 1 BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, _ SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE a TOWN OF SOUTHOLD The undersigned declares that he has carefully. examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract r 'and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed :to be assumed at the following sum, to wit: I. Furnish and deliver one new track type dozer, all in accordance with x the bid documents at the total price of��:.1�►V ! n� VY�I�Iyer Z► ���t�. Dollars ($ pQ ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within nob days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ `2 L7 7. ©'Vion (5$ of the total bid price), which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned, f The undersigned maintains service facilities at 34-Oci EISv By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and 'will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid. or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as F 4- well as the person signing in its behalf; (e) That attached hereto (if a. s i corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of. the corporate bidder. ignature ofidder OL { ,'\eA LC-Q.. Opj -2- w t, CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER 'r RESOLVED THAT 6k be authorized to sign and submit the bid or proposal , of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such.bid or proposal the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or a misstatements in such certificate this corporate bidder shall be liable under' the penalties of perjury.The foregoing foregoing copy is a true and correct copy of ahe resolution . adopted by Kr AA/n corporation T at a meeting of the Board of Directors held on the _1.15:_day of Seofemb�, 1983 F 6' i Secretary (Seal of the Corporation) a v TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1. It Is the intention of these specifications to request bids for the Awr ,wr purchase of a new track type dozer. 2. Bidders are to furnish all •items and perform all work not specifically set forth in the specifications, but which Is essential to the proper operation of the new equipment Intended to be furnished to the Town. 3. Where a particular Item of equipment is specified by name, it is the intention of having that particular, item supplied, or its equal. 4. Items that are not detailed specifically are ,left to the discretion of the bidder. :- 5. Each bidder must furnish details of the complete equipment to be ' furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. $` 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 9. The entire equipment including engine,- body, chassis, and all at: component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, Including transportation, parts to replace parts that .have failed under normal use, and said failure found to be attributable -to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies Incorporated Into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New. York and shall Include.delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and 'maintenance of the equipment to the complete satisfaction of the Superintendent of Highways . of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a : "Non-collusion Bidding Certificate" in the form attached hereto. and attach " the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer) and �`- addressed to Judith T. Terry, Town Clerk, Main Road, Southold, NeM► York. 14. Each -bid must be accompanied by a certified check made payable to the order of the Town of Southold In an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his = bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter Into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. r_ IS. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full complianceby the successful . w= bidder of all of the requirements, the Town shall ,pay the successful `'_ bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed In the best interest of the Town-of Southold. V. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD11 <_ 'JUDITH T. TERRY TOWN CLERK �r. 17 Li a:Y ;1 4 `ta NAL -3- ) TOWN OF SOUTHOLD 5� SPECIFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the y minimum require:inents for a track type dozer: ' ENGINE: Must be manufactured by tractor manufacturer. Shall be . - 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump., Engine is to have six cylinders with a bore of 5 . 125 and stroke of 6' 0' givingg 743 cubic inch displacement. Minimum horse power shall be 165 at 1850 ,fit rpm. Engine is to have 564 ft. lbs. torque at 1,100 r® rpm. Lubrication system will be byggear pump for forced* lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : - Lubrication of the engine , transmission, final drive and hydraulic system is completedwithsame type oil, simplifying lube maintenance. Precleaner will be Multicyclone type with automatic dust expelling system. F. Water cooled by forced circulation centrifugal water pump. Engine shall have a corrosion resistor to elim- inate coolant minerals to combat, overheating and pump wear. Cylinder liners are to be nitrogen hardened, replaceable wet type, oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life. Engine oil- capacity' shall be minimum 11.4 gallons . The engine shall be cooled by a reversible fan f and the radiator design must be straight in-line to mini-,` mize clogging and facilitate cleaning. 24 volt direct star,- electrical system, which will have protection in acci- 1 dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures. Oil and fuel filter- must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the'! transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design.. Shall have multi-disc clutch packs and planetary gear clusters must 's incorporate 3 reverse clutch discs . Shall be hydraulicall; actuated with forced lubrication. Shall be three forward; and three reverse speeds . Minimum forward speed shall beR 6.8 mph and minimum reverse speed shall be 8. 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral. Transmission system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu-P tral . Oil check/fill lube shall be directly connected to, transmission housing. Must have a gear shift lever lock for safety when in neutral . SAS STEERING & BRAKES: all be fully encased in o , shall be inter- nected and be hydraulicay actuated. Unit A shall utilize the two lever, two pedal system. modulating valve shall be incotporated. into the f system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake eerin . shall be used for quick pivotal turns . shedrauli- clutches shall be wet multiple disc typey cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet, contract- ing band, foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE: Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total _ system shall have 8. 2 gallon of engine oil minimum in each side for maximum cooling and lubrication.* Bevel gear must be constant. mesh spur gear type. Must be one piece box section design to resist :MAIN FRAME : twisting shok and excessive tension. Must be welded to the steering clutch case for rigid sup- port for allppower train components . These com- ponents must be able to be ,removed individually. Asx EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing A cushion. The bar center pin and bushing must be grease sealed for longer life and durability. ^tr= POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel Nous- . ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. oil pressure setting must be 2000 psi. HYDRAULIC SYSTEM: Maximum The control must be spool type and enclosed within r must be full flow .type. hydraulic tank. Filte Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to: 1) lift : raise , hold, lower, and float 2) tilt : left, hold, right Minimum capacity must be 26 gallons . The. minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the .push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE: Track frame will be box section reinforced construct• ::= ton.Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall - i_ be cast steel design, one piece. Drive sprockets shall=fie be segmented so replacement can be done without re- Moving e moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall ,be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All. rollers and idlers shall use floating seals. The track pins and bushing shall be fully sealed 't, and lubricated. Track must be sealed and ;14 lubricated and shall have two master links and shall be connected by a pin and 4 bolts. Track r.,.. gauge shall be 79" minimum and length of track 7 on the ground shall be minimum 103. 7 Track IV - width shall' be 22" and ground contact area 4,563 :_ sq, in. ' minimum. . There shall be 39 shoes each . _ side with 2 ,4" grouser height minimum. Machine 3� minimum ground clearance shall be 15.7". Track 4, frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERI%TION: Push blade shall have 5. 9 cu.yd. minimum capacity The minimum weight of the system including cylind• ' ers and cylinder supports shall be 5,800 pounds. 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting ,pi,ston type with 4. 33" minimum bore Milt cylinder .-. double acting =' piston type with 6. 3" minimum bore. Minimum bladc.c width shall be 134.4" height 45.3" . Blade must be V able to raise 44. 5" above the gground and must be able to drop 23.0" below ground. The blade must be able to tilt 33.9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a- single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES: The unit shall have an oil' suspension type seat. Fully. adjustable with one-touch shifting and be . 175 reclinable. It shall have a vibration absorbing -`- damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers. There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor frame and eliminate slots in floor. Shall have a panel Ar mounted dust indicator for constant monitoring. - Air cleaner must be easily serviced without having ' to remove engine side covers. Clustered meters and gauges must be illuminated. Hourmeter must bekt= mounted on the panel. Seat belt. Throttle is to be lgcated near transmission lever. . must have ,. walk thru type operators compartment for safety. . 1:L- 3AR�D EQUIPMENT & CITIES: Unit is to have 'a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps _ back up alarm, tool kit. Crankcase .guard must be hinged for easy access. The draw bar is to be pin fixed. Torque converters transmission, bevel ,gear and steering = system shall have. a combined minimum cap-', acity of 32 gallons. CANOPY: Machine shall have a OSHA approved ROPS canopy. Y: .41 r ' �M1 a k •t• 3 x [g X ..... .'"moi' T AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the. State of New York with'"' offices at Main Road, Southold; Suffolk County, New York, hereinafter called the Town. ' WITNESSETH, that the Seller has agreed to ,sell and hereby does sell, and the Town has agreed to purchase and does hereby 'pwrchase from the Seller, the following AE The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seiler who was the _ lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. t r A resolution authorizing the purchase of the above specified equipment efwas adopted by the Town Board of the Town of Southold at a meeting held on the day of 1983. Within ten (10) days of the delivery of the above specified equipmentrK and Its acceptance by the Town of Southold, the Supervisor of the Town of Al Southold shall pay the total price for each item of the equipment as set forth In the bid. The Seller warrants the above described equipment against defective workmanship and material in' accordance with the provisions of .paragraph 10 of the Instructions to Bidders, and the Seller further agrees that It will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon. the delivery of the afore- -- x said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete Instructions for the operation and maintenance of said equipment. _ The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title br interest therein or its power to execute the same to any person or corporation without the`previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes Included in the above purchase price. It is further agreed between the parties hereto that in the event that .the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25.00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore 6 set forth. This contract comprises the entire contract between the parties and supersedes any and all •other agreements respecting 'the -equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, In duplicate, the day and, year first above written. - b Y L v<= - TOWN OF SOUTHOLD by -s; 'p`• .l -3- s 1'S Y STATE OF NEW YORK) ss: - COUNTY OF ) Y > On the day of , ,1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at that he Is the of corporation described in and which executed the foregoing instrument; that vE the p he knows the seal of said corporation; that the seal affixed to said instrument y Is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. r otary Public ;r Y- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) ° On the day of 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the. TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said Instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. :i Notary Pubfic F 4 -4- NEW TRACK TYPE DOZER RECEIVED BY ADDRESS 641y 7027 Legal Notices LEGAL NE ten(10) days from the date of NOTICE TO BERS acceptance of the bid. NOTICE IS HEREBY All deposits except that of GIVEN, that sealed bids are the successful bidder will be sought and requested for the returned. STATE OF NEW YORK ) purchase of landfill equipment Upon the acceptance of his ) SS: by the Town of Southold, bid, if the successful bidder consisting of a neve track type fails to enter into a contract COUNTY OF SUFFOLK ) dozer. pursuant to the requirements The sealed bids will be of the Town, then the check received by the Town Clerk of deposited with the bid and the Joan W. Gustayson of Greenport, in the Town of Southold aY the moneys standing to the credit Town Clerk's Office, Main of the same,shall be forfeited said County, being duly sworn, says that XVshe is Road, Southold,New York to the Town of Southold as Principal Clerk of THE SUFFOLK TIMES, a Weekly until 11:00 A.M. on the 16th liquidated damages. If the day of September, 1983, at successful bidder enters into a Newspaper, published at Greenport, in the Town which time and place they will contract pursuant to the of Southold, County of Suffolk and State of New be publicly opened and read requirements of the Town, aloud. Specifications, bid then said check shall be York, and that the Notice of which the annexed is forms and form of contract returned to said bidder. a printed co has been regularly published in can be examined and obtained The Town Board of the Town P PY• 9 Y from the Town Clerk of the of Southold reserves the right said Newspaper once each week for one Town of Southold,Main Road, to reject any and all bids and 1 S t Southold,New York. to waive any and all weeks successively, commencing on the Bids must be upon and in informality in any bid should day of September' 198-3 accordance with the bid forms it be deemed in the best prepared by the Town which interest of the Town of bids shall be made,and will be Southold. received upon the following All bids must be signed and HREN K. DE VOE conditions: enclosed in sealed envelopes AY f UKIC, State of New York Each bid must be plainly marked Bid for Principal Clerk accompanied by the deposit of Landfill Equipment (Track �, i707lt1E,3uffNk C,unty a certified check made Type Dozer)" and addressed rm Expires March 30, 195 payable to the order of the to Judith T. Terry, Town Sworn to before me this 1St Town of Southold in an amount Clerk, Southold Town Hall, of not less than five (5%) Main Road, Southold, New day of September 191 — percentum of the total bid York. price, conditioned that if the Dated:August26,1983 JUDITH T.TERRY bid is accepted,the successful bidder will enter into a TOWNCLERX contract for the work within 1TS1-4331 STATE OF NEW YORK 1 1 SS: COUNTY OF SUFFOLK 1 Joan W. Gustayson of Greenport, in said County, being duly sworn,says that]/she is Principal Clerk of THE SUFFOLK TIMES,a Weekly Newspaper, published at Greenport, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for One weeks successively, commencing on the 1 st dayof September 19 HELEN K. DE VOE NOTARY PLIKIC,State of New York No.4707=73,3uffo►k'C,)unty Principal Clerk Term Expires March 30, 196' Sworn to before me this 1 st day of September 190— Uu- Legal Node" LEGAL NOTICE ten(10) days from the date of NOTICE TO BIDDERS acceptance of the bid. NOTICE IS HEREBY All deposits except that of GIVEN, that sealed bids are ,the successful bidder will be STATE OF NEW YORK ► sought and requested for the returned. purchase of landfill equipment Upon the acceptance of his ► SS: y the Town of Southold, bid, if the successful bidder COUNTY OF SUFFOLK 1 consisting of a new track type fails to enter into a contract dozer. pursuant to the requirements The sealed bids will be of the Town, then the check .roan W. Gustayson of Greenport, in received by the Town Clerk of deposited with the bid-and the the Town of Southold at the moneys standing.to the credit said County, being duly sworn,says that OWshe is Town Clerk's Office, Main of the same,shall be forfeited Principal Clerk of THE SUFFOLK TIMES,a Weekly Road, Southold, New York to the Town of Southold as until 11:00 A.M. on the 16th liquidated damages: If the Newspaper, published at Greenport, in the Town day of September, 1983, at successful bidder enters into a of Southold, Count of Suffolk and State of New whidttime and place they will contract pursuant to the y be publicly opened and read requirements of the Town, York, and that the Notice of which the annexed is aloud. Specifications, bid then said check shall be a printed co has been regularly forms and form of contract Teb�edtosaid bidder. P copy, 9 y published in can be examined and obtained IThe Town Board of the Town said Newspaper once each week forone from the Town Clerk of the of Southold reserves the right Town of Southold,Main Road, to reject any and all bids and weeks successively, commencing on the 1 st Southold,New York. to waive any and all da of September 19 8 3 Bids must be upon and in informality in any bid should yI accordance with the bid forms it be deemed in 'the best prepared by the Town-which interest of the' Town of bids shall be made and will be Southold. received upon the following All bids must be signed and HELEN K. DE VtiE - lz�Gf/ 09fll _ conditions: enclosed in seal6d envelopes 40TARY PUkLIC.State of New York , Each bid must be plainly marked `Bid for No.4707873,3uttelk Count Principal Clerk accompanied by the deposit of Landfill Equipment (Track Term Expires March 30, 19 a certified check made Type Dozer)" and addressed Sworn to before me this 1st payable to the order of the to Judith T. Terry, -Town Town of Berthold in anamount Clerk, Southold Town Hall, day of September 19 of not less than five (5%) Main Road, Southold, New percentum of the total bid York. price, conditioned that if the _ Dated:August26,1983 (� bid is accepted,the successful JUDITH T.TERRY bidder will enter into a TOWN CLERK contract for the work within 1TS1-4331 f i i STATE OF NEW YORK 1 ) SS: COUNTY OF SUFFOLK 1 Joan W. Gustayson of Greenport, in said County, being duly sworn,says that p she is principal Clerk of THE SUFFOLK TIMES,a Weekly Newspaper, published at Greenport, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for one weeks successively, commencing on th3 83 a -- day of September 19 HELEN K.DE VISE NOTARY NU6LIC.State of New York principal Clerk No 4701879,Suffelk Coun - Term Expires March 30. 1923' �s t Sworn to before me this 19 — day of emb er NOTICE TO BIDDERS NOTICE IS HEREBY GIV- COUNTY OF SUFFOLKss: EN, that sealed bits are STATE OF NEW YORK sought and requested for the purchase of landfill equipment by the Town of 'Southold, consisting of a used 4'/2 yard Patricia Wood, being duly sworn, says that she is the front-end loader and a used Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, V/2 yard front end loader. The sealed bids will be a public newspaper printed at Southold, in, Suffolk County; received by the Town Clerk of the Town of Southold at the and that the notice of which the annexed is a printed copy, Town Clerk's Office, Main has been published in said Long Island Traveler-Watch- Road, Southold, New York k ..............weeks until 11:00 A.M,,on the 16th man once each wee for ... II day of September, 1983, at ✓j which time and place they will successively, commencing on the .................................... be publicly opened and read aloud. Specifications, bid day ...... :s : ........... 19........ ..... forms and form of contract can r , be examined and obtained - .,�....... . ... ...... ........... ........ . from the Town Clerk of the Town of Southold, Main Road, Southold, New.York. - Bids must be upon and in accordance with the bid forms prepared by the Town which day of bids shall be made and will be Sworn to before me this ............... received upon the following t.� � �� conditions: y :.............. 19........ Each bid must be accom- panied 'by the deposit-of .a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum Nota ublie Of the total ,bid price, less trade-in allowance, condition- ed that if the bid is accepted, s ',!. n9sGs4d the successful bidder will W-1:30,vi l'u,`kfc Stdo of YA enter into a contract for the 'y 524=725 work within ten(10)days fromResiding In Sum the date of the acceptance of A�nmizbq£xqi the bid. All depmits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the monies standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated 'damages. If the successful bidder enters into a contract pursuant to the re- quirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalitv in anv bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment(front-end load- ers)"`and addressed to Judith T. Terry, Town Clerk, South- old'.Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T.TERRY TOWN CLERK 1T-9/1/83(6) NOTICE TO BIDDERS COUNTY OF SUFFOLK NOTICE IS HEREBY C3>lV- STATE OF NEW YORK ss: EN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a used 4'/s yard Patricia Wood, being duly sworn, says that she is the front-end loader and a used 1/2 yard front end loader. MEditor, of THE LONG ISLAND TRAVELER-WATCHMAN, The sealed bids will be a public newspaper printed at Southold, in, Suffolk County; received by the Town Clerk of the Town of Southold at the and that the notice of which the annexed is a printed copy, Town Clerk's Office, Main has been published in said Long Island Traveler-Watch Road, Southold, New York, until 11:00 A.M. on the 16th man once each week for ........................................weeks day 9f September, 1983, at I a which time and place they will successively, commencing on the .................................... be publicly opened and read x . Z aloud. Specifications, bid doL. .......... 19......... Y forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be,upon and in accordance with the bid forms prepared by, the Town which bids shall be made and will be Sworn to before me this .............P................. day of received upon the following conditions: -� y� "All 19.... . Each bid must be accom- panied by the deposit of;a certified-check made payable to the order of the Town of Southold in an amount of not less than five:(5%) percentum N Public of the total bid price, less trade-in allowance, condition• ed that if the bid is accepted, rx €C:t the successful bidder ,will °` i u , t.:w enter into;a contract for the 1 work withinjen(10)days from : "Qtr ►r�� �°tit q/ 7fixt3!5.,.0,E 4�t5 Pati �s�. 3e the date of the acceptance of the.bid: 4:tests except. ,that of the ssful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the monies standing to the credit. of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the re- quirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informalitv in anv bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked ".Bid for Land- fill Equipment(front-end load- ers)" and addressed to Judith T. Terry, Town Clerk, South- old Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T.TERRY TOWN CLERK 1T-9/1/83(6) a STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one ,years; that on the 26th day of August 1983 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit : - Town Clerk Bulletin Board, Town Clerk Office, Main Road, Southold, New York 11971 Notice to Bidders - One (1) new track type dozer for the landfill site. Bid opening - 11:00 A.M. , September 16, 1983. �Jadifh T. Terry Southold Town Clerk Sworn to be before me this 26th day of August 1983 1 Notary Public ELIZABETH ANN NEVILLE NOTARY PUBLIC, State of New York No. 52-8125850, Suffolk County Term Expires March 30, 19jEr 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the16th day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. s �► VA The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY - TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board is -2- ✓ 4 U Dom-- /�ir�ce-� LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. a The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold to an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. * • a The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of a new track type dozer. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York until 11 : 00 A.M. on the 16th day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by theTown which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a contract for the work within ten (10) days from the date of acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid and the moneys standing to the credit of the same, shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to wiave any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (Track Type Dozer)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following on 8/26/83: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TRACK TYPE DOZER) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", "Specifications" and"form of Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (track type dozer) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver one new track type dozer, all in accordance with the bid documents at the total price of Dollars ($ ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within days after contract signing. In default of the performance of any of these conditions on my part tq be performed, the certified check in the amount of $ (5$ of the total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for such default; otherwise, the cer- tified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of bidder -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate as to non -collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution corporation adopted by at a meeting of the Board of Directors held on the day of 1983 Secretary (Seal of the Corporation) TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TRACK TYPE DOZER) 1 . It is the intention of these specifications to request bids for the purchase of a new track type dozer. 2. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the new equipment intended to be furnished to the Town. 3. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 4. Items that are not detailed specifically are left to the discretion of the bidder. 5. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 6. Any exceptions to or deviations from the specifications must be specified in writing in detail with reference to the page and section. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 7. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 8. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. g. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for one year from the date of delivery to and acceptance by the Town of Southold. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 10. Each bidder must specify and guarantee a delivery date. 11. The bid price shall be F.O. B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 12. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 13. All bids must be in duplicate, enclosed in a sealed envelope plainly marked "Bid for Landfill Equipment (track type dozer)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. 14. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 15. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 16. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD SPECLFICATIONS - Track type Dozer - Komatsu Model D65E-7 or Equal It is the intent and purpose of these specifications to describe the minimum requirements for a track type dozer . ENGINE : Must be manufactured by tractor manufacturer . Shall be 4 cycle design, with four overhead valves per cylinder with rigid alloy steel valve seat inserts and Stellite faced valves . Direct fuel injection by a Model PT Cummins pump . Engine is to have six cylinders with a bore 'of 5 . 125 and stroke of 6' 0" giving 743 cubic inch displacement . Minimum horse power shall be 165 at 1850 rpm. Engine is to have 564 ft . lbs . torque at 1, 100 rpm. Lubrication system will be by gear pump for forced lubrication. Two gear driven pumps in the oil pan. A main oil supply pump and scavenging pump for suction. NOTE : Lubrication of the engine , transmission, final drive and hydraulic system is completed with same type oil , simplifying lube maintenance . Precleaner will be Multicyclone type with automatic dust expelling system. Water cooled by forced circulation centrifugal water pump . Engine shall have a corrosion resistor to elim- inate coolant minerals to combat overheating and pump wear . Cylinder liners are to be nitrogen hardened, replaceable wet type , oil cooled pistons with spray nozzles are to be of silicone aluminum alloy for con- trolled thermol expansion. There will be forced lub- rication to camshaft lobes , with rollertype lifters for longer life . Engine oil capacity shall be minimum 11 .4 gallons . The engine shall be cooled by a reversible fan and the radiator design must be straight in-line to mini- mize clogging and facilitate cleaning, 24 volt direct start electrical system, which will have protection in acci- dental engagement of starter while engine is running. Engine must have an electrical intake air heater for easier starting in cold temperatures . Oil and fuel filter must be spin-on-type. TORQUE CONVERTER: Shall be a four element three phase, single stage water cooled system connected by a heavy duty universal to the transmission. TRANSMISSION : Shall be manufactured by the tractor manufacturer and shall utilize the complete Torqflow design. Shall have multi-disc clutch packs and planetary gear clusters must incorporate 3 reverse clutch discs . Shall be hydraulically actuated with forced lubrication. Shall be three forward and three reverse speeds . Minimum forward speed shall be 6. 8 mph and minimum reverse speed shall be 8 . 5 mph. Shall utilize only one lever for speed and direction control and shifting shall be able to be accomplished without braking, decelerating or pausing in neutral . Transmissior system must incorporate a safety valve that will prevent machine from being started unless transmission is in neu- tral . Oil check/fill lube shall be directly connected to transmission housing. Must have a gear shift lever lock for safety when in neutral . RAN'_41SS10N : System snail nav- a decelerator peuat to control T;ont;.nuedfuend ensure precise inchin� STEERING & BRAKES : Shall be fully encased in oil , shall be inter- connected and be hydraulically actuated. Unit shall utilize the two lever , two pedal system. A modulating valve shall be incorporated into the system to permit smooth and gradual turns by util- izing the steering lever only. The steering brake shall be used for quick pivotal turns . Steering clutches shall be wet multiple disc type hydrauli- cally disengaged and spring engaged and are self adjusting. Steering brakes shall be wet , contract- ing band, foot operated with hydraulic booster. , single wrap brake pedals must be interconnected for safer and more acurate brake action. FINAL DRIVE : Shall have double reduction finals supported on the end by high load and shock capacity bearings . Total system shall have 8 . 2 gallon of engine oil minimum in each side for maximum cooling and lubrication. Bevel gear must be constant mesh spur gear type. MAIN FRAME : Must be one piece box section design to resist twisting shock and excessive tension. Must be welded to the steering clutch case for rigid sup- port for all power train components . These com- ponents must be able to be removed individually. !EQUALIZER BAR: Oscillating type and supports the chassis in roll- ing and pitching contact with a shock absorbing cushion. The bar center pin and bushing must be grease sealed for longer life and durability. POWER TAKE-OFF Must be incorporated on the machine as standard. Shall be mounted on the rear of the flywheel hous- ing with a speed rotation of 2170 rpm and a clock- wise direction of rotation. HYDRAULIC SYSTEM: Maximum oil pressure setting must be 2000 psi. The control must be spool type and enclosed within hydraulic tank. Filter must be full flow type . Must have a gear type pump and a spool type control valve bothImanufactured by the tractor manufacturer. with position-to: 1) lift : raise , hold, lower , and float 2) tilt : left , hold, right Minimum capacity must be 26 gallons . The minimum discharge flow (capacity) shall be 66 gallons per minute at 1850 engine rpm' s . The tank will be lo- cated on the right side of operator . Hydraulic lines for blade to be routed inside the push frame arm. Hydraulic control lever must have a lock to prevent accidental movement of system. UNDERCARRIAGE : Track frame will be box section reinforced construct- ion. Bolted on track guiding guards with weld-on re- placeable wear strips - front and rear. Idlers shall be cast steel design , one piece . Drive sprockets shall be segmented so replacement can be done without re- moving the track and will be of the hunting tooth design. Track adjusters and recoil springs . UNDERCARRIAGE : Shall be adjusted by means of a conventional (continued) grease gun. There shall be 2 carrier rollers (outside mounted) and 7 bottom rollers - 5 double flange and 2 single flange each side. All rollers and idlersshall use floating seals . The track pins and bushing shall be fully sealed and lubricated. Track must be sealed and lubricated and shall have two master links and shall be connected by a pin and 4 bolts . Track gauge shall be 79" minimum and length of track on the ground shall be minimum 103 . 7" . Track width shall be 22" and ground contact area 4, 563 sq. in. minimum. There shall be 39 shoes each side with 2 ,4" grouser height minimum. Machine minimum ground clearance shall be 15 . 7" . Track frame side plates and covers shall be made from high-tensile strength steel. BLADE & OPERATION : Push blade shall have 5 . 9 cu. yd. minimum capacity The minimum weight of the system including cylind- ers and cylinder supports shall be 5 , 800 pounds . 2 piece cutting edge must be reversible. There are to be : 2 lift cylinders (complete with swiv- el joints) - double acting piston type with 4. 33" minimum bore 1 tilt cylinder - double acting piston type with 6 . 3" minimum bore. Minimum blad( width shall be 134. 4" height 45 . 3" . Blade must be able to raise 44. 5" above the ground and must be able to drop 23 . 0" below ground. The blade must be able to tilt 33 . 9" . The hydraulic piping of the tilt cylinders must be inside the frame and protected. All the blade movements (raising, holding, lowering, floating and tilting) are to be hydraulically controlled by a single lever for reduced cycle time, greater efficiency and less operator fatigue. OPERATION FEATURES : The unit shall have an oil suspension type seat . Fully adjustable with one-touch shifting and be . reclinable. It shall have a vibration absorbing damper and torque springs . Unit is to have fully sealed perforated hood and engine side covers . There will be an extra wall between engine and instrument panel to help decrease noise. Pedal shall be suspended to allow monolithic floor fram, and eliminate slots in floor. Shall have a panel mounted dust indicator for constant monitoring. Air cleaner must be easily serviced without Navin) to remove engine side covers . Clustered meters and gauges must be illuminated. Hourmeter must b( mounted on the panel. Seat belt. Throttle is to be located near transmission lever. Must have walk thru type operators compartment for safety. STANDARD EQUIPMENT & CAPACITIES : Unit is to have a hinged heavy duty radiator guard, front pull hook, van- dalism protection locks on all fill caps back up alarm, tool kit. Crankcase guard must be hinged for easy access . The draw- bar is to be pin fixed. Torque converter , transmission, bevel gear and steering system shall have a combined minimum cap- acity of 32 gallons . CANOPY: Machine shall have a OSHA approved ROPS canopy. AGREEMENT made this day of 1983, between with its principal office and place of business at J. hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. 0 A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall be upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract, comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came to me known, who, being by me duly sworn, did depose and say that he resides at ; that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4-