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HomeMy WebLinkAboutTwo-New Ejector Trailers & One-Used Truck Tractor f 4 3i l � d "t Town Hall, 53095 Main Road P.O. Box 728 � Southold, New York 11971 JUDITH T.TERRY TELEPHONE TowN CLERK (516) 765-1801 REGISTRAR or VITAL S IA I IS HCS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 4, 1983 Mr. Sam Allen, President Sam Allen' s Modern Machinery, Inc. Route 25, P. O. Box P Coram, New York 11727 Dear Mr. Allen: Now that you have entered into an agreement with the Town of Southold for the purchase of two new ejector trailers and one truck tractor, I am returning herewith your bid deposit check in the amount of $5, 390. 00. Very truly yours, Judith T. Terry Southold Town Clerk AGREEMENT made this 4th day of October 1983 between SAM ALLEN' S MODERN MACHINERY, INC. with its principal office and place of business at Route 25, P. 0. Box P, Coram, New York 11727 , hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following - Two new ejector trailers, all in accordance with the bid documents, attached hereto, at the total price of $95, 800. 00, AND One truck tractor, all in accordance with the bid documents, attached hereto, at the total price of $12,000.00. The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this i8th day of November 1983, This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by t receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the 4th day of October 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided. shall Le upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2-- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by William R. Pell , III , Supervisor TOWN OF SOUTHOLD by , �, Sam Allen, President Sam Allen' s Modern Machinery, Inc. -3- r ., • w STATE OF NEW YORK) COUNTY OF ��+ /k-) ss: On the Z8' day of �i'T"�`` 1983, before me personally came S,q,-- ALLP•� , to me known, who, being by me duly sworn, did depose and say that he resides at 2 o c'��yr7;,e /"-o �';''c k ' AO that he is the i P*o ale.... CrO, ,Z'�•e . the corporation described in and which executed the foregoing instrument; that he knows, the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order, OTTO C. SEYFARTH Notary Public, State of New York No. 52-8928125 N y blic Qualified in Suffolk County Term Expires March 30, 1984 STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the 4th day of October 1983, before me personally came William R. Pell 111, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregairg instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public JUDITH T TERRY ND O 52 Pt'f3�IC Stafe cf New York Na. 57_-03 44I -63 St ffolk COUn, Commission E`fires March 30,I��� -4- 'a it BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TWO EJECTOR TRAILERS AND/OR USED TRUCK TRACTOR) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (two ejector trailers and/or one used truck tractor) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver two new ejector trailers, all in accordance with the bid documents at the total price of NINTY FIVE THOUSAND EIGHT HUNDRED AND 00/100 Dollars ($ 95,500.00 ) II. Furnish and deliver one truck tractor all in accordance with the bid documents at the total price of WF NF. THOUSAND -AbM 004100 Dollars ($ 129000.00 ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 30 DAYS days after contract signing. In default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $ 50390.00 V (50 of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. ' The undersigned maintains service facilities at SAM ALLEN'S MODERN MACHINERY, LNIC. ROUTE 25 P.O. BOX P CORAM, NEIN YORK 11727 By submission of this bid or proposal, the bidder certifies that: (a) . This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of Bidder SAM AT N — PRES IDENT -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate. as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by StJ1 ALLCN'S VIODERN 1-'1,,CH=, Y, INC. corporation at a meeting of the Board of Directors held on the 22 day of )bt=11 , 1983 Secretary (Sea[ of the Corporation) 7 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of two ejector trailers and one used truck tractor. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 11 : 00 A.M. on the 16th day of September , 1983, at which time and - place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a purchase contract for such equipment within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk's Bulletin Board -2- TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TWO EJECTOR TRAILERS AND ONE USED TRUCK TRACTOR) 1. It is the intention of these specifications to request bids for the purchase of two new 45 foot open-top ejector trailers each equipped with an auxiliary engine/hydraulic power pack and one used truck tractor. 2. Bidders may submit bids for both the two trailers and the truck tractor or for only the two trailers or only the truck tractor. Notwithstanding the foregoing, however, the Town reserves the right to accept or reject the bid for the two trailers or the truck tractor, or both. 3. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the equipment intended to be furnished to the Town. 4. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 5. Items that are not detailed specifically are left to the discretion of the bidder. 6. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 7. Any exceptions to or deviations from the specifications must be specified in writing in detail. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 8. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 9. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 10. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for the following periods of time from the date of delivery to and acceptance by the Town of Southold to wit: (a) Trailers - 90 days parts and labor; one year parts only. (b) Truck tractor - 90 days parts and labor. Such guarantee shall require the bidder to furnish to the Town, without cost, including = transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 11. Each bidder must specify and guarantee a delivery date. 12. The bid price shall be F.O.B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 13. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 14. All bids must be in duplicate, enclosed in a sealed envelope and plainly marked "Bid for Landfill Equipment (Ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. -2- 15. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 16. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 17. The Town Board of the Town of Southold reserves the right to reject any or all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD C - SPECIFICATIONS FOR TWO OPEN-TOP EJECTOR TRAILERS GENERAL DIMENSIONS OF THE OPEN-TOP EJECTOR TRAILER Overall length: 45 ' Overall width: 8'0" Overall height of 100 cubic yard transfer trailer: 13 ' 6" ':;i4' TRAILER BODY: The side walls will be constructed of 8 GAUtE _ high tensile :. steel, reinforced by 3" X 4" 11 gauge tubing 24" on center. The floor will be constructed of 1/4 inch high tensile steel supported by 4" Junior 1-beams with a 11 inch maximum span be- . tween each crossmember. A frame will consist of a pair of reinforced 8 inch I-beams . ,F The trailer body will be free of internal pockets , recesses or C obstructions which might restrict discharge of refuse. The body structure will be constructed with full seam welds . The side walls are incorporated into the ejector assembly by means of a Hook Roller and Guide System. This prevents side wall spreading and keeps the ejector assembly in perfect alignment. EJECTOR ASSEMBLY: , An ejector mechanism will be provided which will travel full length• of the trailer body for discharge of the entire com- pacted load. The ejector assembly will be steel constructed with 10 gauge high tensile face plate and backed by rigid brace members to withstand 120 ,000 pounds of discharge thrust . The ejector assembly will be provided with a scrapper plate adjacent the floor for clean discharge of refuse. The ejector assembly will be guided full length of the trailer body by the ejector panel assembly which will travel within guide channels . C (2) ... The guide angle will be 6" X 4" X 5/16" angle and will be located on the trailer floor adjacent each wall to provide unobstructed floor surface. The ejection cycle will be accomplished in approximately 2.5 minutes and one cycle will completely discharge 100 cubic yards ; . net of refuse. A cycle will be considered as full extension and retraction of the ejector cylinder. REAR DOOR: 'vThe rear door will be constructed of 10 gauge high tensile steel reinforced by 10 gauge box members . The rear door shall be barn- door type with side latches . EJECTOR CYLINDER: The ejector assembly will be activated by one double acting .cyl- inder of 12 inch major effective diameter, 6 stage, to exert 120, 000 lbs . thrust on the assembly, and with 456 inch stroke to clear the trailer body in one extension. The ejector cylinder will be longitudinally mounted to obtain maximum discharge force, anchored at the forward end of the open-top ejector trailer and C " within an adaptor housing of the ejector assembly. A moving mid-cylinder support will be provided to support the cylinder and prevent sagging during its complete stroke. -: ` The mid-cylinder support will be a platform-type brace which ::will be attached to the cylinder body but independent of normal cylinder functions . The mid-cylinder support will travel as the cylinder is extended or retracted -on two-lifelong machined steel wheels within con- fines of the floor mounted guide channels . ROOF SECTIONS : Four (4) sections designed to cover the trailer body, and also to lay flat against the sides when opened. LANDING GEAR: A two-speed retractable landing gear will be provided for for- ward support of the transport trailer when not coupled to the tractor. The landing gear will be diagonally braced for stability and equipped with pad-type feet to prevent movement and retard settling. r— ADDF1,','DTJTM, TO LANL FILL F,OUIPMENT - BID F'ER 9/16183-11AM SID EPMTIING Criginal Page # 3 of Trailer Specifications should be discarded and enclosed copy of Revised Page # 3 should be included in Bidding RSV I SED � . (3) The la#ding gear will be capable of supporting 180,000 pol4nds f, static load and have liftingeapabilty of 50,000 pounds . , KING PIN: 'rhe .trailer will be equipped with a standard 2-7/8 inch diameter king pin with 3/8 inch mounting plate, designed for a 48 inch fifth wheel height , and located 3b inches from front of trailer • body • AXLE. AND SUSPENSION: Th pen-top ejector will be R provided with a tandem aisle arrIifto• .,. met which will consist of 44,p0U pound tandem spring suspension and two (2) 22,000 pound axles . .E.A Meavy duty air brakes will be directly mounted to each axle. They will, be trailer type 16k" x 7" and will be complete with slack adjuster, service and emergency connections , c" MUD FLAPS : yr Standard rubber composition at rear of tandem, 10 gauge steel .; fenders in front of tandem. ' LIGHTS: The trailer will come equipped with directional signals , atop ' lights, marker lights , reflectors and connector plug, complete with lighted tag bracket. k, ;, ,.'• , xn ARY F.NG INFOYDRAM IC POWER PACK: Engine: Ford industrial 300 qu. in. 6 cylinder gasoline Elydrulic Pump: Commercial Shearing Model 0101 42 GM, with all necessary valves to operate independently. PAINT: .To Town Specifications SERV JCL Must be factory authorized dealer with main facility within 50 miles of the Towr. of Southold Land Fill. J SPFCIFICATICNS TFrR USED TRUCK TRACTOR 1971 6rockway ?.Tcde1 N361TL or equal; NTC335 cu. in. Cummings Engine FF901 front axle RT09513 13 speed transmission 1100 X 22 tires 3/8" chassis rails 24 volt starter 12 DC 55 amp generator pin height of 5th wheel: 46" Kysor alarm kit 2 - 55 gal step tanks FAINT: To Town specifications BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TWO EJECTOR TRAILERS AND/OR USED TRUCK TRACTOR) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (two ejector trailers and/or one used truck tractor) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver two new ejector trailers, all in accordance with the bid documents at the total price of NINTY FIVE THOUSAND EIGHT HUNDRED AND 00/100 Dollars ($ 95,800.00 ) II . Furnish and deliver one truck tractor all in accordance with the bid documents at the total price of TWELVE THOUSAND -A- 004100 Dollars ($ 129000.00 ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 30 DAYS days after contract signing. In default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $ 59390.00 V ' r t (50 of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. ' The undersigned maintains service facilities at SAM ALLEN'S MODERN MACHINERY, LNIC. ROUTE 25 P.O. BOX P CORAM, NEW YORK 11727 By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of Bidder SAM ALLEN ^ PRESIDENT -2- ��r r CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate. as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by SAM ALLEN'S MODERN WtCHRM , INC, corporation at a meeting of the Board of Directors held on the 22 day of MARCH , 1903 Secretary (Sea[ of the Corporation) l i F SPECIFICATIONS FOR TWO OPEN-TOP EJECTOR TRAILERS GENERAL DIMENSIONS .OF THE OPEN-TOP EJECTOR TRAILER Overall length: 45 ' Overall width: 8' 0" Overall height of 100 cubic yard transfer trailer: 13 ' 6" TRAILER BODY: The side walls will be constructed of 8 - C (2) . The guide angle will be 6" X 4" X 5/16" angle and will be located on the trailer floor adjacent each wall to provide unobstructed floor surface. The ejection cycle will be accomplished in approximately 2.5 : . minutes and one cycle will completely discharge 100 cubic yards net of refuse. A cycle will be considered as full extension and retraction of the ejector cylinder. REAR DOOR: dF ..:,. The rear door will be constructed of 10 gauge high tensile steel reinforced by 10 gauge box members . The rear door shall be barn- door type with side latches . - EJECTOR CYL CNDE.R The ejector assembly will be activated by one double acting cyl- inder of 12 inch major effective diameter, 6 stage, to exert 120, 000 lbs . thrust on the assembly, and with 456 inch stroke to clear the trailer body in one extension. The ejector cylinder will be longitudinally mounted to obtain maximum discharge force, anchored at the forward end of the open-top ejector trailer and Cwithin an adaptor housing of the ejector assembly. A moving mid-cylinder support will be provided to support the cylinder and prevent sagging during its complete stroke. The mid-cylinder support will be a platform-type brace which will be attached to the cylinder body but independent of normal cylinder functions . The mid-cylinder support will travel as the cylinder is extended or retracted on two-lifelong machined steel wheels within con- fines of the floor mounted guide channels . ROOF SECTIONS : Four (4) sections designed . to cover the trailer body, and also to lay flat against the sides when opened. LANDING GEAR: A two-speed retractable landing gear will be provided for for- ward support of the transport trailer when not coupled to the tractor. The landing gear will be diagonally braced for stability and equipped with pad-type feet to prevent movement and retard settling . V t 1�,p • f ypJ14e �ev�5ea� (3) � . The landing gear will be capable of supporting 180,000 pounder static load and have lifting capability of 50,000 pounds . KING PIN: Me trailer will be equipped with a standard 2-7/8 inch diameter king pin with 3/8 inch mounting plate, designed for a 48 inch fifth wheel height , and located 36 inches from front of trailer body. , , AXLE AND SUSPI.-NSTON The ()pan-top coed ()r wi 1.1 be provided with a tandem +Rale wzx#,#��,o• ` • me'nt which will_ c ons i.s t. of 44,00U pound tandem spring suspez�r3t�n u�� and two (2) 22 , 000 pound axles . Heavy duty air brakes will be directly mounted to each axle. They will, be trailer type 16k" x 7" and will be complete with slack adjuster, service and emergency connections . .t4 MUD FLAPS : Standard rubber composition at rear of tandem, 10 gauge steel r�.. fenders in front of tandem. LIGHTS: The trailer will come equipped with directional signals , step bights, marker lights , reflectors and .connector plug, complete with lighted tag bracket . AUX ILARY ENG IWJIYDRAUt IC POWER PACK: ;r Engine: Ford industrial 300 cu. in. 6 cylinder gasoline Elydrulic Pump: Conwiercial Shbaring Model C101 42 CPM, with all necessary valves to operate independently. '.. PAINT: To Town Specifications SERV ICE: Must be factory authorized dealer with main facility within 50 miles of the Town of Southold Land Fill. UITTED FROM THE SPECIFICATIONS YOU PICKED UP, SPN.CIFICATICNS FCR USED TRUCK TRACTOR 1971 6rockway 34odel N361TL or equal: NTC335 cu. in. Cummings Engine FF901 front axle RT09513 13 speed transmission 1100 X 22 tires 3/8" chassis rails 24 volt starter 12 DC 55 amp generator pin height of 5th wheel: 48" Kysor alarm kit 2 - 55 gal step tanks PAINT: To Town specifications BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TWO EJECTOR TRAILERS AND/OR USED TRUCK TRACTOR) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (two ejector trailers and/or one used truck tractor) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: 1 . Furnish and deliver two new ejector trailers, all in accordance with the bid documents at the total price of MINTY FIVE THOUSAND EIGHT HUNDRED AND 00/100 Dollars ($95,800.0o ) II . Furnish and deliver one truck tractor all in accordance with the bid documents at the total price of TWELVE THOUSAND AND 00/100 Dollars ($ 12,000.00 ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within 30 DAYS days after contract signing. In default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $ 8,390.00 CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furniEhing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate. as to non-collusion required by Section 103-d of the General Municipal Law as tilt! d(A and dc'('d of ,ui h corporation, drid for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under • the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by SAM ALLEN'S MODERN MACHINERY, INC corporation at a meeting of the Board of Directors held on the _day ofgl , 1903 Secretary (Seal of the Corporation) v (50 of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at SAM ALLEN'S MODERN ktACIIINE Y, INC. ROUTE 25 P.O. BOX P CORAM, NEW YOLK 11727 By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening • of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (i)' a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of Bidder SAM ALLEN - PRESIDENT -2- :p . :. SPECIFICATIONS FOR TWO OPEN-TOP EJECTOR TRAILERS GENERAL DIMENSIONS ,OF THE OPEN-TOP EJECTOR TRAILER Overall length: 45 ' Overall width: 8 ' 0" Overall height of 100 cubic yard transfer trailer: 13 ' 6" TRAILER BODY: The side walls will be constructed of 8 GAUGE _ high tensile steel, reinforced by 3" X 4" 11 gauge tubing 24" on center. '1'lie f loo r wi_11 b(' CO11:;t1_uCt ed of 1j4 inch lti.�,h tens 1c steel _UJ)ported by 4" Junior 1.-beams with a 12 inch ►d iximum span be- tween each crossmember. •. A frame will consist of a pair of reinforced 8 iiich I-beams . The trailer body will be free of internal pockets , recesses or obstructions which might restrict discharge of refuse. The body structure will be constructed with full seam welds . The side walls are incorporated into the ejector assembly by means of a Hook Roller and Guide System. This prevents side wall spreading and keeps the ejector assembly in perfect alignment. EJECTOR ASSEMBLY: , An ejector mechanism will be provided which will travel full length. of the trailer body for discharge of the entire com- pacted load. The ejector assembly will be steel constructed with 10 gauge high tensile face plate and backed by rigid brace members to withstand 120 ,000 pounds of discharge thrust . The ejector assembly will be provided with a scrapper plate adjacent the floor for .clean discharge of refuse. The ejector assembly will be guided full length of the trailer body by the ejector panel assembly which will travel within guide channels . Y w Ir i (2) The guide angle will be 6" X 4" X 5/16" angle and will be located on the trailer floor adjacent each wall to provide unobstructed floor surface. The ejection cycle will be accomplished in approximately 2.5 . minutes and one cycle will completely discharge 100 cubic yards net of refuse. A cycle will be considered as full extension and retraction of the ejector cylinder. REAR DOOR: .' The rear door will be constructed of 10 gauge high tensile steel reinforced by 10 gauge box members . The rear door shall be barn- door type with side latches . - - EJECTOR CYI,TNDER: The ejector assembly will be activated by one double acting .cyl- inder of 12 inch major effective diameter, 6 stage, to exert 120, 000 lbs . thrust on the assembly, and with 456 inch stroke to clear the trailer body in one extension. The ejector cylinder will be longitudinally mounted to obtain maximum discharge force, anchored at the forward end of the open-top ejector trailer and Cwithin an adaptor housing of the ejector assembly. A moving mid-cylinder support will be provided to support the cylinder and prevent sagging during its complete stroke. : 'The mid-cylinder support will be a platform-type brace which : will be attached to the cylinder body but independent of normal cylinder functions . The mid-cylinder support will travel as the cylinder is extended or retracted on two-lifelong machined steel wheels within con- fines of the floor mounted guide channels . ROOF SECTIONS: Four (4) sections designed to cover, the trailer body, and also to lay flat against the sides when opened. LANDING GEAR: A two-speed retractable landing gear will be provided for for- ward support of the transport trailer when not coupled to the tractor. The landing gear will be diagonally braced for stability and equipped with pad-type feet to prevent movement and retard settling. 4 q% z (3) �'�,' The Landing gear will be capable of supporting 180,000 pounds ' static load and have lifting capability of 50,000 pounds , KING PIN: The trailer will be equipped with a standard 2-7/8 inch diameter king pin with 3/8 inch mounting plate, designed for a 48 inch fifth wheel height , and located 36 inches from front of trailor . body. AX1,1: AND SUSPPASION: Thi: open-top ejecl..or wi II be provided with a tandem axle orz�,��e- me`nt which will consist. of 44 , 000 pound tandem spring suspension and two (2) 22 , 000 pound axles . Heavy duty air brakes will be directly mounted to each axle. They will be trailer type 16k" x 7" and will be complete with slack adjuster, service and emergency connections . MUD FLAPS : Standard rubber composition at rear of tandem, 10 gauge steel fenders in front of tandem. LIGHTS: The trailer will come equipped with directional signals , step Tights, marker lights , reflectors and connector plug, complet® with lighted tag bracket . .. AUaII.ARX 1�NGINF,/HYDRALTLIC POWER PACK: , Engine: Ford industrial 300 eu. .in. 6 cylinder gasoline Ilydrulic Pumza: Coimercial Shbaring Model C101 42 GPM, with all necessary valves to operate independently. PAINT: To Town Specification SUN ICE: r . *fir------ ftst be factory authorized dealer with main facility within 50 miles of the Town of Southold Land Fill. r' OMITTED FROM THE SPECIFICATIONS YOU PICKED UP. SPN.CIFICATICNS FCR USED TRUCK TRACTOR 1971 6rockway 14odel N361TL or equal: NTC335 cu. in. Cummings Engine FF 01 front axle RT09513 13 speed transmission 1100 X 22 tires 3/8" chassis rails 24 volt starter 12 DC 55 amp generator pin height of 5th wheel: 48" K ysor alarm kit 2 - 55 gal step tanks FAINT: To Town specifications TWO "EJECTOR TRAILERS & ONE USED TRUCK TRACTOR RECEIVED BY ADDRESS Town of Southold,Main Roan,_ J, -th T. Terry, Town Southold,New York. Southold Town Hail, Main Bids must be upon and in Road,Southold,New York. accordance with the bid forms Dated:August 26,1983. prepared by the Town which JUDITH T.TERRY i OF NEW YORK ) bids shall be made and will be TOWN CLERK received upon the following 1TS1-4332 ► SS: conditions: Each bid must COUNTY OF SUFFOLK ► accompanied by the deposit a certified check mac Joan W. Gustayson payable to the order of the of Greenport, in Town of Southold in an amount said County, being duly sworn, says that WKshe is of not less than five Principal Clerk of THE SUFFOLK TIMES,a Weekly � percentum of the totall bb'' Y price, conditioned that if th Newspaper, published at Greenport, in the Town bid is accepted, the successf bidder will enter into i of Southold, County of Suffolk and State of New purchase contract for such York, and that the Notice of which the annexed is equipment within ten (10) days from the date of the a printed copy, has been regularly published in acceptanceldeposits of a cep said Newspaper once each week for one d. All deposits except that of the successful bidder will be weeks successively, commencing on the s,t returned, day of September 19-U Upon the acceptance of his I bid, if the successful bidder fails to enter into a contract Pursuant to the requirements HELEN K. DE VOE p, of the Town, then the check NOTARY PUBLIC,State of New YorkL—� deposited with the bid moneys No. 4707871,Suffolk Countv standing to the credit of the Te-n Expires Much 30. 19TS Principal Clerk LEGAL NOTICE same shall be forfeited to the NOTICE TO BIDDERS Town of Southold as liquidated NOTICE IS HEREBY damages. If the successful Sworn to before me this 1st GIVEN, that sealed bids are bidder enters into a contract day of September 19 83 sought and requested for the Pent to the requirements purchase of landfill equipment of the Town, then said check: by the Town of Southold, con- shall be returned to said Oct sisting of two ejector trailers bidder. and one used truck tractor. The Town Board of the Town The sealed bids will be of Southold reserves the right received by the Town Clerk of to reject any and all bids and the Town of Southold at the to waive any and all Town Clerk's Office, Main informality in any bid should Road, Southold, New York it be deemed in the best until 11:00 A.M. on the 16th. interest of the Town of day of September, 1983, at Southold. which time and place they will All bids must be signed and be publicly opened and read enclosed in sealed envelopes aloud. Specifications, bid plainly marked "Bid for forms and form of contract Landfill Equipment (ejector can be examined and obtained trailers and/or truck from the Town Clerk of the tractor)" and addressed to Town of Southold,Main Road, Judith T. Terry, Town Clerk, Southold,New York. Southold Town Hall, Main Bids must be upon and in Road,Southold,New York. accordance with the bid forms Dated:August 26,1983. prepared by the Town which JUDITH T.TERRY STATE OF NEW YORK ► bids shall be made and will be TOWN CLERK received upon the following 1TS1-4332 ► SS: conditions: Each bid must. COUNTY OF SUFFOLK ) - accompanied by the deposit a certified check mat ,Joan til. Gustayson payable to the order of the of Greenport, in Town of Southold in an amount said County, being duly sworn,says thatAWshe is of not less than five (5% percentum of the total b' Principal Clerk of THE SUFFOLK TIMES, a Weekly m price, conditioned thatif th Newspaper, published at Greenport, in the Town bid is accepted,the successfu bidder will enter into i of Southold, County of Suffolk and State of New purchase contract for such equipment within ten (10) York, and that the Notice of which the annexed is . days from the date of the a printed copy, has been regularly published in acceptanceldeposits of a cep said Newspaper once each week for One d. All deposits except that of the successful bidder will be weeks successively, commencing on the 1St returned. da of September 1983 Upon the acceptance of his Y bid, if the successful bidder fails to enter into a contract pursuant to the requirements HELEN K. RE VOEof the the Town, then the check NOTARY PUOLIC, State of New York W deposited with the bid moneys No,4707878, Suffolk Coul standing to the credit of the Term Expires March 30, 191T$_ Principal Clerk LEGAL NOTICE same shall be forfeited to the NOTICE TO BIDDERS Town of Southold as liquidated NOTICE IS HEREBY damages. If the successful Sworn to before me this 1st GIVEN, that sealed bids are bidder enters into a contract da of September 19 sought and requested for the Pursuant to the requirements Y purchase of landfill equipment of the Town,-then said check by the Town of Southold, con- shall be returned to said , sisting of two ejector trailers bidder. and one used truck tractor. The Town Board of the Town The sealed bids will be of Southold reserves the right received by the Town Clerk of to reject any and all bids and the Town of Southold at the to waive any and all Town Clerk's Office, Main informality in any bid should Road, Southold, New York, it be deemed in the best until 11:00 A.M. on the 16th. interest of the Town of day of September, 1983, at Southold. which time and place they will All bids must be signed and be publicly opened and read enclosed in sealed envelopes aloud. Specifications, bid Plainly marked "Bid for forms and-form of contract landfill Equipment (ejector can be examined and obtained trailers and/or truck from the Town Clerk of the tractor)" and addressed to NOTICE TO BIDDERS NOTICE IS HEREBY GIV- COUNTY OF SUFFOLK EN, that sealed bids are ss: sought and requested for the STATE OF NEW YORK purchase of landfill equipment by the Town of Southold, consisting of two ejector trail- ers and one used truck tractor. Patricia Wood, being duly sworn, says that she is the The sealed bids will be Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, received by the Town Clerk of the Town of Southold at the a public newspaper printed at Southold, in Suffolk County; Town Clerk's Office. Main Road, Southold, New York, and that the notice of which the annexed is a printed copy, until 11:00 A.M. on the 16th has been published in said Long Island Traveler-Watch- day of September, 1983, at / which time and place they will man once each week for ....................!..................weeks be publicly opened and read .1� aloud. Specifications, bid successively, commencing on the .............1 ............... forms and form of contract can k be examined and obtained day of .... ........................... 19. ..-. from the Town Clerk of the Town of Southold, Main Road, W r ' y ... ... ....... ............................................................... Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be ' received upon the following / conditions: Sworn to before me this ................................ day of Each bid must be accom- panied b j the deposit of a ....... `' , . ................ ........... ........ certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, condi- tioned that if the bid is . .. .. accepted, the successful bid- Not Public der will enter into a purchase contract for such equipment within ten (10) days from the date of the acceptance of the bid. All deposits except that of eipv the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid monies standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment (ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T.TERRY TOWN CLERK 1T-9/1/83(4) NOTICE TO BIDDERS NOTICE IS HEREBY GIV- COUNTY OF SUFFOLK ss: EN, that sealed bids are STATE OF NEW YORK sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of two ejector trail- Patricia Wood, being duly sworn, says that she is the ers and one used truck tractor. The sealed bids will be Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, received by the Town Clerk of the Town of Southold at the a public newspaper printed of Southold, in Suffolk County; Town C'lerk's Office. Main and that the notice of which the annexed is a printed copy, Road, Southold, New York, has been published in said Lon Island Traveler-Watch- day of September, 1983, at man once each week for ....................... ..............weeks which time and place they will be publicly opened and read successively, commencing on the .............e..................... aloud. Specifications, bid forms and form of contract can �Y 19 be examined and obtained day .... ..e�:�'� , from the Town Clerk of the ... ................................... .. Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following Sworn to before me this ...............:................ day of conditions: Each bid must be accom- panied by the deposit of a ............ ......... 19........ certified check made payable to the order of the Town of Southold in an amount of not less than five (S%) percentum of the total bid price, condi- ry•• •• • •• tioned that if the bid is No blue accepted, the successful bid- der will enter into a purchase contract for such equipment r1; within ten (10) days from the date of the acceptance of the CbC cads a M�hw bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid monies standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Land- fill Equipment (ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983 JUDITH T.TERRY TOWN CLERK 1T-9/1/83(4) STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 26th day of August 1983 , she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit : - Town Clerk Bulletin Board, Town Clerk Office, Main Road, Southold, New York 11971 Notice to Bidders - Two (2) new ejector trailers and one (1) used truck tractor for the landfill site. Bid opening: 11:00 A.M. - September 16 , 1983. 0 Judith T. Terry Southold Town Clerk Sworn to be before me this 26th day of TAuguSt 1983 Notary Public ELIZABETH ANN NEVILLE NOTARY PUBLIC, State of New York No. 52-8125850, Suffolk County Term Expires March 30, 19Q LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of two ejector trailers and one used truck tractor. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 11: 00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a purchase contract for such equipment within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. If the (� AM6 successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board a -2- ` ®.IZjs LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of two ejector trailers and one used truck tractor. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 11:00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a purchase contract for such equipment within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- ` LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of two ejector trailers and one used truck tractor. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 11:00 A.M. on the 16th day of September 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a purchase contract for such equipment within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. If the Y s ti successful bidder enters into a contract pursuant to the requirements of the Town, then said. check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1 , 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, that sealed bids are sought and requested for the purchase of landfill equipment by the Town of Southold, consisting of two ejector trailers and one used truck tractor. The sealed bids will be received by the Town Clerk of the Town of Southold at the Town Clerk's Office, Main Road, Southold, New York, until 11 : 00 A.M. on the 16th day of September , 1983, at which time and place they will be publicly opened and read aloud. Specifications, bid forms and form of contract can be examined and obtained from the Town Clerk of the Town of Southold, Main Road, Southold, New York. Bids must be upon and in accordance with the bid forms prepared by the Town which bids shall be made and will be received upon the following conditions: Each bid must be accompanied by the deposit of a certified check made payable to the order of the Town of Southold in an amount of not less than five (5%) percentum of the total bid price, conditioned that if the bid is accepted, the successful bidder will enter into a purchase contract for such equipment within ten (10) days from the date of the acceptance of the bid. All deposits except that of the successful bidder will be returned. Upon the acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town, then the check deposited with the bid moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. If the successful bidder enters into a contract pursuant to the requirements of the Town, then said check shall be returned to said bidder. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold. All bids must be signed and enclosed in sealed envelopes plainly marked "Bid for Landfill Equipment (ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Southold Town Hall, Main Road, Southold, New York. Dated: August 26, 1983. JUDITH T. TERRY TOWN CLERK PLEASE PUBLISH ONCE, SEPTEMBER 1, 1983, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Dean Town Clerk' s Bulletin Board -2- BID TO THE TOWN BOARD OF THE TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK FOR THE PURCHASE OF LANDFILL EQUIPMENT (TWO EJECTOR TRAILERS AND/OR USED TRUCK TRACTOR) BY THE TOWN OF SOUTHOLD The undersigned declares that he has carefully examined and fully understands the attached "Notice to Bidders", the "Information and Instructions to Bidders", Specifications" and form of "Contract", and this bid form, and that the undersigned hereby proposes to sell to the Town of Southold the landfill equipment (two ejector trailers and/or one used truck tractor) set forth below in accordance with the Information and Instruction to Bidders, the Specifications, Form of Contract and Notice to Bidders, all of which are a part hereof, to such an extent as they relate so to govern the obligations herein proposed to be assumed at the following sum, to wit: I . Furnish and deliver two new ejector trailers, all in accordance with the bid documents at the total price of Dollars ($ ) II . Furnish and deliver one truck tractor all in accordance with the bid documents at the total price of Dollars ($ ) The undersigned hereby agrees to enter into a contract, within ten (10) days from the date of acceptance of this bid. The equipment shall be delivered to the Town within days after contract signing. In default of the performance of any of these conditions on my part to be performed, the certified check in the amount of $ (5% of total bid price) , which is herewith deposited with the Town Board shall be paid to the Town of Southold for the benefit of said Town as liquidated damages for such default; otherwise, the certified check deposited herewith will be returned to the undersigned. The undersigned maintains service facilities at By submission of this bid or proposal, the bidder certifies that: (a) . This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. Signature of Bidder -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION IN BEHALF OF CORPORATE BIDDER RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the furnishing of Landfill Equipment to the Town of Southold, Suffolk County, New York, and to include in such bid or proposal the certificate. as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors held on the day of , 1983 Secretary (Sea[ of the Corporation) TOWN OF SOUTHOLD INFORMATION AND INSTRUCTIONS TO BIDDERS FOR LANDFILL EQUIPMENT (TWO EJECTOR TRAILERS AND ONE USED TRUCK TRACTOR) 1. It is the intention of these specifications to request bids for the purchase of two new 45 foot open-top ejector trailers each equipped with an auxiliary engine/hydraulic power pack and one used truck tractor. 2. Bidders may submit bids for both the two trailers and the truck tractor or for only the two trailers or only the truck tractor. Notwithstanding the foregoing, however, the Town reserves the right to accept or reject the bid for the two trailers or the truck tractor, or both. 3. Bidders are to furnish all items and perform all work not specifically set forth in the specifications, but which is essential to the proper operation of the equipment intended to be furnished to the Town. 4. Where a particular item of equipment is specified by name, it is the intention of having that particular item supplied, or its equal. 5. Items that are not detailed specifically are left to the discretion of the bidder. 6. Each bidder must furnish details of the complete equipment to be furnished whether or not such detail items are specified herein. 7. Any exceptions to or deviations from the specifications must be specified in writing in detail. Any such exceptions or deviations may be considered by the Town Board and accepted if deemed by the Board to be in the best interest of the Town of Southold. 8. Each bidder shall furnish a statement setting forth its service facilities and the location thereof. 9. Each bid must be accompanied with photographs and plans showing dimensions and overall construction of the equipment. 10. The entire equipment including engine, body, chassis, and all component parts shall be guaranteed by the bidder for the following periods of time from the date of delivery to and acceptance by the Town of Southold to wit: (a) Trailers - 90 days parts and labor; one year parts only. (b) Truck tractor - 90 days parts and labor. Such guarantee shall require the bidder to furnish to the Town, without cost, including transportation, parts to replace parts that have failed under normal use, and said failure found to be attributable to defective material or inferior workmanship. The foregoing guarantee shall be in addition to any warranties which may be furnished by the manufacturer and/or supplier of any component assemblies incorporated into the complete equipment. 11. Each bidder must specify and guarantee a delivery date. 12. The bid price shall be F.O.B. Peconic, New York and shall include delivery to Peconic, New York and also shall include the services of qualified personnel to instruct in the operation and maintenance of the equipment to the complete satisfaction of the Superintendent of Highways of the Town of Southold. 13. Non-collusion Statement. Each bidder must execute a "Non-collusion Bidding Certificate" in the form attached hereto and attach the same to his bid form. 14. All bids must be in duplicate, enclosed in a sealed envelope and plainly marked "Bid for Landfill Equipment (Ejector trailers and/or truck tractor)" and addressed to Judith T. Terry, Town Clerk, Main Road, Southold, New York. -2- S '1 • 15. Each bid must be accompanied by a certified check made payable to the order of the Town of Southold in an amount equal to 5% of the total bid price conditioned that if the bid is accepted, the successful bidder will, within ten (10) days from the date of the acceptance of his bid, enter into a written contract in the form attached hereto, to furnish said equipment. If the successful bidder fails to enter into a contract within the time limit herein, then the check deposited with the bid and the moneys standing to the credit of the same shall be forfeited to the Town of Southold as liquidated damages. 16. Within ten (10) days of the delivery of the equipment and the acceptance thereof by the Town and the full compliance by the successful bidder of all of the requirements, the Town shall pay the successful bidder the total price as set forth in his bid. 17. The Town Board of the Town of Southold reserves the right to reject any or all bids and to waive any and all informality in any bids should it be deemed in the best interest of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD JUDITH T. TERRY TOWN CLERK -3- TOWN OF SOUTHOLD C SPECIFICATIONS FOR TWO OPEN-TOP EJECTOR TRAILERS GENERAL DIMENSIONS OF THE OPEN-TOP EJECTOR TRAILER Overall length: 45 ' Overall width: 8' 0" Overall height of 100 cubic yard transfer trailer: 13 ' 6" :: TRAILER BODY: The side walls will be constructed of 8 GAUGE _ high tensile _- steel, reinforced by 3" X 4" 11 gauge tubing 24" on center. The floor will be constructed of 1j4 inch high tensile steel supported by 4" Junior- T-beams with a 12 inch maximum span be- tween each crossmember. A frame will consist of a pair of reinforced 8 inch I-beams . The trailer body will be free of internal pockets , recesses or C obstructions which might restrict discharge of refuse. The body structure will be constructed with full seam welds . The side walls are incorporated into the ejector assembly by means of a Hook Roller and Guide System. This prevents side " wall spreading and keeps the ejector assembly in perfect alignment. EJECTOR ASSEMBLY: , An ejector mechanism will be provided which will travel full length_ of the trailer body for discharge of the entire com- pacted load. The ejector assembly will be steel constructed with 10 gauge high tensile face plate and backed by rigid brace members to withstand 120 ,000 pounds of di.::charge thrust . The ejector assembly will be provided with a scrapper plate adjacent the floor for clean discharge of refuse. The ejector assembly will be guided full length of the trailer body by the ejector panel assembly which will travel within guide channels . (2) ,,., The guide angle will be 6" X 4" X 5/16" angle and will be located on the trailer floor adjacent each wall to provide unobstructed floor surface. The ejection cycle will be accomplished in approximately 2.5 - ", minutes and one cycle will completely discharge 100 cubic yards net of refuse. A cycle will be considered as full extension and retraction of the ejector cylinder. REAR DOOR: "�i' The rear door will be constructed of 10 gauge high tensile steel reinforced by 10 gauge box members . The rear door shall be barn- door type with side latches . -- EJECTOR CYLINDER: The ejector assembly will be activated by one double acting .cyl- inder of 12 inch major effective diameter, 6 stage, to exert 120, 000 lbs . thrust on the assembly, and with 456 inch stroke to clear the trailer body in one extension. The ejector cylinder will be longitudinally mounted to obtain maximum discharge force, anchored at the forward end of the open-top ejector trailer and Cwithin an adaptor housing of the ejector assembly. A moving mid-cylinder support will be provided to support the cylinder and prevent sagging during its complete stroke. ,__-The mid-cylinder support will be a platform-type brace which will be attached to the cylinder body but independent of normal .'; cylinder functions . . ._. ,-The mid-cylinder support will travel as the cylinder is extended or retracted on two-lifelong machined steel wheels within con- fines of the floor mounted guide channels . ROOF SECTIONS : Four (4) sections designed to cover the trailer body, and also to lay flat against the sides when opened. LANDING GEAR: A two-speed retractable landing gear will be provided for for- ward support of the transport trailer when not coupled to the tractor. The landing gear will be diagonally braced for stability and equipped with pad-type feet to prevent movement and retard settling . ADDrNINTUt TO LAND FILL 7OUIP SENT - BILA PCR 9/16/"`8­` 3-11AM. BID EFFNINa Criginal Page # 3 of Trailer Specifications should be discarded and enclosed copy of Revised Page # 3 should be included in Bidding A hV T SED (3) The landing gear will be capable of supporting 180,000 pounds static load and have liftingaapabil .ty of 50,000 pound. ori; MNG PIN: The trailer will be equipped with a standard 2-�/8 inch di aarneCar king pin with 3/8 inch mounting plate, designed for a 48 inch` fifth wheel height , and located 3b inches from front of trailer body . AXLE AND SUSPENSION : Th _.ypen-top ejector will be provided with a tandem axle arc ' me'ht which will consist of 44,000 pound tandem spring suspension and two (2) 22 , 000 pound axles . Heavy duty air brake's will be directly mounted to each axle. They will be trailer type 14" x 7" and will be complete with slack adjuster, service and emergency connections , MUD FWS : Standard rubber composition at rear of tandem, 10 gauge steel fenders in front of tandem. LIGHTS: The trailer will come equipped with directional signals , stop lights, marker lights , reflectors and connector plug, completo with lighted tag bracket . S U JIURYCNG IAIE,/�lY�RAUL IC POWER PACK: Engine: Ford industrial 300 cu* in. 6 cylinder gasoline Hydrulic Pump: Conmierclal Shbaring Model C101 42 GPM, with all necessary valves to operate independently. PAINT: To Town SpecificationL Rust be factory authorized dealer with main facility within 50 miles of the Tout: of Southold Land Fill. ' ' (3) , •.;:., The landing gear will be capable of supporting 180,000 pounds static load and have lifting capability of 50,000 pounds . KING PIN: ; The trailer will be equipped with a standard 2-7/8 inch diameter ."-kking pin with 3/8 inch mounti%g/ plate, designed for a 48 inch ". fifth wheel height , and locatq, 3b inches from front of trailer body. _'- AXLE AND SUSPENSION: The open-top ejector willbe provided with a tandem axle arrange- ment which will consist, 44,000 pound tandem spring suspension and two (2) 22, 000 pound axles . Heavy duty air brak will be directly mounted to each axle. They will be trail type lb-1,' x 7" and will be complete with slack adjuster, / vice and emergency connections . C MUD FLAPS : l i' Standard rubbe composition at rear of tandem, 10 gauge steel fenders in fr,,6bnt of tandem. LIGHTS: / The trail r will come equipped with directional signals , stop lights, arker lights , reflectors and connector plug, complete with li hted tag bracket. ELECT IC PCV ER PACK . Mot 50 horsepower Mot r Voltage: 230/460 volts, 3 phase, 60 cycle P, p: 40 gallon per minute hydraulic pump R servoir: 120 gallon d SPF'CIFICATICNS ?FCR USED TRUCK TAACTCR 1971 brockway Model N361TL or equal: NTC335 cu. in. Cummings Engine FF901 front axle RT09513 13 speed transmission 1100 X 22 tires 3/8" chassis rails 24 volt starter 12 DC 55 amp generator pin height of 5th wheel: 48" K ysor alarm kit 2 - 55 gal step tanks PAINT: To Town specifications ' • AGREEMENT made this day of 1983, between with its principal office and place of business at hereinafter called the Seller, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Seller has agreed to sell and hereby does sell, and the Town has agreed to purchase and does hereby purchase from the Seller, the following The above specified equipment shall be fully equipped and delivered to the Town at the Southold Town Highway Department at Peconic in said Town on or before this day of , 1983. This contract has been awarded to the aforesaid Seller who was the lowest responsible bidder complying with the specifications determined by receipt of sealed bids received by the Town pursuant to public advertisement pursuant to the provisions of Article 5A of the General Municipal Law. . � • • A resolution authorizing the purchase of the above specified equipment was adopted by the Town Board of the Town of Southold at a meeting held on the day of , 1983. Within ten (10) days of the delivery of the above specified equipment and its acceptance by the Town of Southold, the Supervisor of the Town of Southold shall pay the total price for each item of the equipment as set forth in the bid. The Seller warrants the above described equipment against defective workmanship and material in accordance with the provisions of paragraph 10 of the Instructions to Bidders, and the Seller further agrees that it will supply to the Town, free of charge, one parts book, one service and repair manual, and one operator's manual, and will also, upon the delivery of the afore- said equipment, provide qualified persons to instruct the Town employees desig- nated by the Highway Superintendent of the Town with respect to complete instructions for the operation and maintenance of said equipment. The Seller hereby agrees not to assign, transfer, convey or otherwise dispose of this contract or its right, title or interest therein or its power to execute the same to any person or corporation without the previous consent, in writing of the Purchaser. Risk of loss or damage of said equipment by any cause whatsoever until the same is delivered to the Town as hereinbefore provided, shall ►.e upon the Seller, and in the event of any such loss or damage, this contract shall be deemed rescinded. The Seller hereby certifies that there are no Federal or State taxes included in the above purchase price. It is further agreed between the parties hereto that in the event that the Seller fails to deliver said equipment on the date hereinbefore provided, a penalty of twenty-five dollars ($25. 00) for each day shall be imposed, which amount shall be deducted by the Town from the purchase price hereinbefore set forth. This contract comprises the entire contract between the parties and supersedes any and all other agreements respecting the equipment herein described. -2-- IN WITNESS WHEREOF, the parties hereto have set their hands and seals, in duplicate, the day and year first above written. by TOWN OF SOUTHOLD by -3- STATE OF NEW YORK) ss: COUNTY OF ) On the day of 1983, before me personally came , to me known, who, being by me duly sworn, did depose and say that he resides at that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the day of 1983, before me personally came William R. Pell III, to me known, who, being by me duly sworn, did depose and say that he resides at 530 Angler Road, Greenport, New York; that is is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public -4-