The URL can be used to link to this page

Home My WebLink About07/28/2014 Southold Transportation Commission Southold Town Hall Conference Room July 28, 2014 Meeting Called to Order: 10:00 AM by Chairman Neb Brashich. Members Present: Councilman Bill Ruland, Town Engineer Jamie Richter, Planning Dep't Director Heather Lanza, Chief Martin Flatley, Margaret Brown, Frank Field, Greenport Rep Bob Feger, Highway Superintendent Vincent Orlando, Jim Baker, Rona Smith and Tom Fox. Minutes of May 13, 2014 and June 23, 2014 A motion to approve the minutes was made, seconded and was carried. Certificates of Recognition —April 29, 2014 Frank Field received his certificate issued by the Town Board. EETC Update That organization met on July 23, 2104 at Riverhead Town Hall. With respect to the issue of bus shelter maintenance and snow removal in Southold and Greenport, Heather Lanza reported that those matters would be considered by the EETC. Public Requests Signage at Laurel Lane & Peconic Bay Boulevard Neb met with the local resident who had requested signage cautioning joggers, walkers and bicyclists to observe traffic rules at the above intersection so as to avoid accidents with motor vehicles. Vincent Orlando observed that signage cautioning them about the "wrong side" of the roadway may be appropriate to encourage self-regulation. Chief Flatley will review a roadway signage book for guidance. Margaret Brown will contact the resident with an update on the situation. Neb will check with the Town Engineer and Highways Superintendent concerning appropriate signage. Route 25 Crossinq at Handy Pantry, Mattituck The NYSDOT's East End Acting Regional Traffic Engineer wrote to the local residents who had requested traffic safety measures to advise that an investigation at that location will be conducted and that they would subsequently be advised of the findings. Crosswalk Request by the Cutchogue F.D. on New Suffolk Road So as to improve the safety of its firefighters responding to alarms and also for the public attending various CFD-related functions, the CFD has requested the placement of a crosswalk in way of its parking lot at the above location. Neb will send a memo to the Town Board (with a copy to the CFD) concerning that issue and the necessary funding for implementation. Bicycle Travel Concern, Soundview Avenue & Horton Lane, Southold In its letter to the Highway Superintendent of July 18, 2014, the Kenny's/McCabe's Beach Civic Association requested the consideration of signage to be installed on Soundview Avenue on the east and west sides of Horton Lane at an appropriate distance from that intersection so as to warn cyclists of the stop signs there. The Association is concerned about the apparent failure of cyclists to observe those stop signs. Margaret Brown will contact the Association with a situation report and Chief Flatley will consult his signage book for guidance. Southold Town Fire Chiefs Council Concern —SR25, Greenport The above organization's letter of June 26, 2014 to the NYSDOT expressed its concern about the state of the roadway on SR25 (Main Street) between Manor Place and CR48. The Council also seeks the immediate repair of the hazardous roadway in that area. Jamie Richter will contact NYSDOT for clarification concerning which municipality or agency is responsible for that roadway maintenance. Supervisor& Town Board Requests Traffic Light at Route 25 & Peconic Lane, Peconic& Planning Board Recommendations Heather Lanza will follow up with the Planning Board, as its forthcoming request for the Commission's review of that traffic control issue is still outstanding. Heather also reported that Hampton Jitney, in agreement with the Greenport Brewery, will move its westbound stop at Peconic Lane 20 feet further to the East. No Throuqh Trucks— King Street, New Suffolk Due to the lack of a quorum at the July 2014 meeting, the matter was tabled for discussion today. Chief Flatley advised that he would draft an SPD letter to local merchants concerning the above issue. Reconsideration of Stop Sign/Pedestrian Crosswalk, Peconic Bay Boulevard, Mattituck The Commission reviewed the June 24, 2014 letter from the Marlene Lane Civic Association seeking reconsideration of that issue. Chief Flatley reviewed the situation at that location and recommended that, as there are good sightlines at Marine Lane and PBB, no further action is required. The Commission unanimously agreed with that suggestion. Time Limit Concern, Southold Public Parking Lot/ East of Wells Avenue The Supervisor forwarded a letter of July 9, 2014 from a local resident concerning the ticketing of vehicles parked at that lot for more than 2 hours. The Supervisor also forwarded a copy of Town Code Section 260-12, which confirms that a 2-hour limit does apply at that lot. It was suggested that longer term parking is available at the Traveler Street lot. Planning Board Requests Town Comprehensive Plan Heather Lanza reported that issuance of the Transportation & Infrastructure Chapter has been delayed to December 2014. Signage Concern, Intersection of Boisseau Avenue and CR48, Southold Due to the apparent confusion generated by the Yield and Stop Signs at that traffic circle, Heather Lanza will draw a map of that location for the Commission's review. Current Transportation Issues - Updates Project Bus Stop SCDPW has no problem with the recommended placement of the shelters and has funds available for the project. However, the project is subject to NYSDOT's approval for placement on SR25. Orientation/Interpretive Signage Project— RBA Phase II RBA will supervise and inspect the placement of the signage. Handicapped Parking Request—Southold Pharmacy, Route 25, Southold The appropriate signage has been placed at that location. Old Business None New Business None Next Meeting The next meeting will take place on September 22, 2014 at 10:00 AM in the conference room at Town Hall. There will be no August 2014 meeting. Adjournment 11:10 AM Cc: Town Clerk Respectfully submitted, Thomas F. Fox o��g�FFQ(,�co o� Gym VINCENT M. ORLANDO y Tel.(631) 765-3J 40 Superintendent o (631) 734-5211 Fax(631) 765-1750 Highway Department Town of Southold 275 Peconic Lane• P.O. Box 178 - Peconic, N.Y. 11958-0178 September 12,2014 1:2 NYSDOT Mr. Joseph T.Brown Regional Director,Region 10 200 Veterans Memorial HighwayHau au e,NY 11787 PP g IGE Dear Mr. Brown, As you must be aware there has been an on going debate on the ownership and maintenance on a small section of designated New York State Road Route 25 between Manor Place, Greenport in the northerly directions toward Suffolk County Road 48. The Town of Southold attorneys have completed an intensive search and have exhausted all avenues to find a dedication letter or resolution stating this portion of NYS Rt 25 to the town of Southold. In the past as all good neighbors do in small towns,we help each other out by fixing pot holes or Xppl�ikri7some sand during a long winter,but this doesn't constitute ownership. As per the attached letter from the Southold Town Fire Council,all the fire departments use Suffolk County road 48 east bound and NYS route 25 west bound to access main road (NYS Rt 25) south bound to transport people to the only Hospital in our town ELIH. I would hope while under taking your vast repaving project(PIN0042.37)which resumes at RM 25 0704 1670 Knapp street Greenport as per your attached drawing (LP-01)you could be so kind as to add this small designated section of State road Rt 25 south to Manor place Greenport. Thai you y r c sideration. V ncent ran o �� Superintendent of Highway. cc:NYS Senator Lavelle NYS Assemblyman Palumbo Southold Town Supervisor Russell Greenport Mayor Nyce NYSDOT Russ Murphy NYSDOT Kevin Matthei SOUTHOLD TOWN FIRE CHIEFS COUNCIL President:William Brewer Sec:T.M.Martin 1st VP Norman Reilly Jr PO Box 637 2nd VP. Bruno Semon New Suffolk,NY 11956 26Jun14 State of New York Department of Transportation Chief Engineer 200 Veterans Memorial Highway Hauppauge, NY 11787 Dear Sir, The Southold Town Fire Chiefs'Council represents the interests of the present and past Chief Officers of the eight fire departments in the Town of Southold.As you know, a major portion of these fire departments'duties is to provide emergency ambulance services for the entire Town of Southold and they do so by responding to over 3000 such calls a year. With this serious responsibility in mind, I am writing to alert you to the hazardous road surfaces on upper Main Street(State Route 25)in both the Village of Greenport and the Town of Southold lying between Manor Place and County Road 48, and to request an immediate repair thereof. Although this stretch of road spans only 1800 feet, it is the route used by almost every one of our When transporting patients to Eastern Long Island Hospital. Over the years this road surface Deteriorated to a point where travel had become difficult for both our patients and our ambulances, however the winter of 2013/2014 extracted a terrible toll and what had been previously difficult is now patently dangerous, particularly when transporting criticalally ill patients or those with spinal injuries. The Chiefs'Council is asking you to do everything within your power to effectuate an emergency Resurfacing for this road which is a vital link between our communities and our only hospital. We thank you for your continuing concern and anticipate rapid corrective action in this critical area of public safety. Very truly yours, 1 A William Brewer President cc: Senator LaValle Assemblyman Palumbo Supervisor Russell Mayor Nyce Paul Connor(ELIH) FILE NAME a pfloroff c DATE/TIME =07-SEP-2012 1369 S.H. NUMBER 8224, 1719, AND 8380 6.3mm THIN COURSE OVERLAY, NY 25 TUCKERS LANE TO END OF NY 25, TOWN OF SOUTHOLD LO—UNTYt SUFFOLK PIN 0042.37 N pRrp PR E T E U S PR E p S m N - RM025C07o45161 RM25C�70� 0 c; o02PPg EE TT ggTT pp�� 5C07O401635 � E4o NORTH ST pP}Ri g rr �j 0 � RM02ECOTDD1fi1D SOUNOV ER AVE DSD VolAI R b v 0�7 ST O<R HORS RO C'J° � 'p0 ' ogo 4® o L IL jkao p t� �A s �tb ppRR0 C STOPS CpTMTp OJOB BRANS roti I0 RM 2 b704 1662 Rk 25A07O9EiG07 A1�RO �G� r t K � LOCATION PLAN NOT TO SCALE ALL ODENSIONS ARE IN ft UNLESs OTHER ISE NOTED STATE OF NEW YORK DEPARTMENT OF TRANSPORTATION LP-01 REGION I0 SOUTHOLD TRANSPORTATION COMMISSION Town Hall P.O.Box 1179 53095 Main Road Southold,W 11971-0959 Phone(631)765-1889 Fax(631)765-1823 September 19, 2014 Mr. Victor L. Neisch 840 Gillette Drive East Marion, NY 11939 Dear Mr. Neisch: Further to yesterday's telephone conversation, enclosed please find a copy of "Project Bus " materials undertaken by Southold High School students for your information. Some dozen students are actively involved with this undertaking. Also as agreed, please forward me the petition as discussed at your convenience. We will use this document to start the process with NYSDOT. Enjoyed very much talking with you. Sincerely, Neboysha R. Brashich Chairman Enclosure: a/s ADA Aces for'Bwa Shelters httpi`//webtop.webmail.optimum.net/viewmessage?r=<request><mail a... From: "Tomaszewski, Michelle" <michellet@town.southold.ny.us> To: "'NEBOYSHA BRASHICH"' <nrb1@optonline.net> Date: 09/03/2014 01:20:30 PM Subject: ADA Access foe Bus Shelters Good Morning Neb, The Supervisor met with Victor L. Neisch regarding ADA access for bus shelters. (He is visually impaired)While Mr. Neisch realizes it isn't the Town's responsibility,he would like the Town to become advocates. The Supervisor asked that members of the Transportation Committee would meet with Mr. Neisch. Unfortunately,he is unable to attend any meetings that you may have on Monday's. Please contact Mr. Neisch and see there is another time which may be mutually available for you to meet. Victor L. Neisch Safety Consultant 84o Gillette Drive East Marion, NY 11939 477-6036 Neisch58115@aol.com Please keep the Supervisor informed on the outcome. Thank you, -Wicheffe Michelle L. Tomaszewski Secretarial Assistant Southold Town Supervisor's Office Phone:765-1889 Fax:765-1823 1 of 2 9/5/2014 12:41 PM • � pc6 COUNTY OF SUFFOLK ECE � V E ® �. FRD AUG1 2014 STEVEN BELLONE SUFFOLK COUNTY EXECUTIVE SUPERVISOR'S OFFICE DEPARTMENT OF PUBLIC WORKS TOWN OF SOUiHOLD PHILIP A.BE,RDOLT GILBERT ANDERSON,P.E. DARNELL TYSON,P.E. DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER July 30,2014 Johnson Electrical Construction Corporation 263 Caleb's Path Hauppauge,N.Y. 11788 RE: Installation and Modification of Traffic Signals on Various Roads in Suffolk County Letting No.14-10.6.17(Funding Source 5014.355) Gentlemen: Please install (2)-6' x 20' roadway loops, as marked in field, under the above noted contract at the following location: CR 48,Middle Road @ Cox beck Road,Mattituck Based upon the unit prices under this contract and the attached Estimate of Quantities, your firm provides the lowest estimated bid cost of this work order,$2,896.50. The items of work and the unit costs are in accordance with the specifications of the above referenced letting and the Notice of Contract. The quantities of work are approximate and the quantities listed above may not be fully utilized based on conditions determined as work proceeds. Any work that exceeds these limits will require prior written authorization before this work commences. Compensation for any additions or deductions caused by more accurate measurement and/or changes or alterations in the field shall be at the unit price for the specific item in accordance with the specifications. You should inspect the actual location of work and satisfy yourself as to the provisions prevailing so that there is no misunderstanding as to the work required. Any questions regarding the proposed work and the payment therefore shall be resolved prior to commencement of work. You are also responsible for coordinating your operations with all utilities whose facilities may be impacted. The utilities are to be contacted and provided with a schedule of your operations. This schedule must allow sufficient time for utility companies to adjust their facilities to accommodate this work. SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 335 YAPHANK AVENUE YAPHANK,N.Y.11980 (631)8524081/4100 FAX(631)852-4079 Johnson Electrical Construction Corp. Letting No. 14-10.6.17(Funding Source 5014.355) New York State has amended Section 220 of the Labor Law to require contractors and subcontractors to submit certified payroll records every 30 days. Effective immediately,all contractors and subcontractors under contract with the Suffolk County Department of Public Works shall submit, within thirty days after issuance of its first payroll, and every thirty days thereafter, a transcript of the original payroll record, as provided by this law, subscribed and affirmed as true under the penalties of perjury. We will not process payment for any work order until our Department receives certified payroll records associated with that work order. Submit to this department, within two (2) weeks from the date of this letter, a progressive work schedule for this location. This schedule should include starting date,completion date,as well as all major intermediate steps. Prior to the scheduling of fieldwork, please request field markout by all utilities, insuring the project maintains underground clearances. Contact Joseph Park, Traffic Engineer, at 852-5176 for field layout of traffic signal heads, foundations, pullboxes, etc., inspection, and coordination of related activities. You shall schedule your operations and make every effort to perform the work indicated herein within a normal eight-hour workday, Monday through Friday and provide maintenance and protection of traffic in accordance with the latest National Manual on Uniform Traffic Control Devices,and the New York State Supplement. Insurance and all other contractual obligations(for your firm and any subcontractors being utilized)shall be satisfied prior to commencement of work. An insurance certificate listing the County as additional insured, denoted with the above referenced letting number is to be submitted to this office prior to commencement of work. Also be advised that clean-up of the area after construction operations is your responsibility. Please note, that as specified in the Bid document, you shall complete the above-referenced work within eight(8) weeks of receipt of this letter. We may extend the time of completion in accordance with the Bid documents. Very truly yours, Daniel J.Di'esch,Jr Director of Traffic Safety DJD:JP:dm Attach: SCDPW Engineer's Estimate Cc: Scott Russell,Supervisor,Town of Southold Peter Harris,Superintendent of Highways Southold Town Police Dept. William Hillman,P.E.,Chief Engineer D.Dresch,J.Park,M.Pelc,P.Walczyk,D.Murphy,Capital Accounting,SCDPW SCDPW Engineer's Estimate Location: CR-048 @ Cox Neck Lane,Mattituck Contract: Installation and Modification of Traffic Signals on Various Roads in Suffolk County,Letting No.14-10.6.17 Contractor. Johnson Electrical Construction Corp. 5014.355 Loop Restoration ESTIMATE OF QUANTITIES ITEM IDESCRIPTION UNIT QUANTITY UNIT PRICE COST ET211LW§ JR!�:fWA: DUIT,1" �HR2.71 $9.90 $198.00 OOP SPECIAL $14,00 $1,750.00 ION FOR TRAFFIC REVISIONS $350.00 $948501 Estimated Bid Cost for this Work Order: $2,896.50 $2,896.50 Contractor Assigned this Work Order. Johnson Electrical Construction Corp. 7/29/2014 Page 1 of 1 Emailing:Crosswalk Request.pdf https://webtop.webmail.optimum.net/viewmessage?r=<request><mail a... From: "Tomaszewski, Michelle" <michellet@town.southold.ny.us> To: "'NEBOYSHA BRASHICH"' <nrbl@optonline.net>, "Fisher, Robert" <Robert.Fisher@town.southold.ny.us> Date: 08/14/2014 09:13:10 AM Subject: Emailing: Crosswalk Request.pdf Attachments: %Crosswalk Request.pdf(118KB) Good Morning, The Town Board discussed the new crosswalk on New Suffolk Road at the recommendation of the Transportation Commission and have agreed to approve the request. Please contact Vinny Orlando as he would like more detail, perhaps a drawing, of where it should be placed. Thank you, Michelle Michelle L. Tomaszewski Secretarial Assistant Southold Town Supervisor's Office Phone: 765-1889 Fax: 765-1823 Your message is ready to be sent with the following file or link attachments: Crosswalk Request.pdf Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 of 1 8/15/2014 12:52 PM SOUTHOLD TRANSPORTATION COMMISSION Town Hall P.0.Box 1179 53095 Main Road Southold,NY 11971-0959 Phone(631)765-1889 Fax(631)765-3136 TO: Scott A. Russell, Supervisor Town Board J FROM: Neboysha R. Brashich, Chairman i Date: July 30, 2014 RE: Request for Official Crosswalk, New Suffolk Road, Cutchogue The Commission received the attached, request from the Cutchogue Fire District for an official crosswalk to be installed on New Suffolk Road directly south of the planter located in their parking lot. We reviewed this request at our regular monthly July 28th meeting and recommend approval by the Town Board given the level of increased traffic and need for additional control on this road as outlined in the enclosure. Enclosures: a/s Cc: Bob Fisher, Chairman, Cutchogue Board of Fire Commissioners Vincent Orlando, Highway Superintendent Martin Flatley, Chief of Police go CUTCHOGUE FIRE DISTRICT Board of Fire Commissioners 260 New Suffolk Road, Cutchogue, NY 11935 Telephone (631) 734-6907 - Fax (631) 734-7079 July 15, 2014 E-mail: cutfd@optonline.net www.cutchoguefiredept.org Southold Town Transportation Committee PO Box 1179 Southold, NY 11971 July 16, 2014 Ref: New Crosswalk Gentlemen: This is a request to have an official crosswalk installed on New Suffolk Road directly south of the planter in the Cutchogue Fire Department parking lot. Firemen responding to alarms must cross the street to access the emergency vehicles in the fire house. The speed of the traffic in this area has gradually increased over the years and this year has reached a point, in my estimation, of being dangerous. In addition, alarms, various fire department functions, fund raising activities, and public functions require both fire department members and members of the public to cross from the parking area to the fire house at various times during the day and at night. With large functions our Fire Police normally police the crossing area and control the traffic both vehicular and pedestrian. A crosswalk would be an advantage as well as an additional level of control. However in the normal course of events firemen and pedestrians must cross the street without any aid. If there are any questions please feel free to contact either me or the fire district for additional information. Yo truly, ob Fisher Chairman, 786-9180 cell Scott Russell,-Supervisor = ` Vincent Orlando, Highway Superintendent Chief Flatly Board of Fire Commissioners Chairman Robert Fisher, James R.Fogarty Jr.,Joseph S.Zuhoski Jr.,Sanford H.Friemann,Andrew McCaffery Matthew J.Martin,Secretary, Peter Zwerlein,Treasurer SOUTHOLD TRANSPORTATION COMMISSION Town Hall P.0.Box 1179 53095 Main Road Southold,W 11971-0959 Phone(631)765-1889 Fax(631)765-3136 TO: ScottA. Russell, Supervisor Town Board FROM: Nebov sha R. Brashich, Chairman Date: July 30, 2014 RE: Southold Municipal Parking Lot, East of Wells Avenue As per your.July 16th memorandum, the Commission reviewed the time limit subject municipal, parking lot concern raised in the July 9th letter from Cheryle Amara. We agreed that no further action is necessary. We also decided that no discussion of Town Code 260-12 is warranted by the Town Board since the imposition of the time limit was to protect access to essentially the downtown merchants' parking lot. In addition, Ms. Amara is not correct in her statement the "there is no place to park in the village for more than 2 hours without getting a ticket." She can park within walking distance in the Traveler's municipal parking lot any day of the week with no time limit. i . r a SCOTT A.RUSSELL �� Town Hall, 53095 Route 25 SUPERVISOR P.O.Box 1179 Southold,New York 11971-0959 Fax(631)765-1823 Telephone(631)765-1889 OFFICE OF THE SIUPERVISOR TOWN OF SOUTHOLD To: Transportation Commission From: Scott A. Russell, Supervisor Date: July 16, 2014 Re: Southold Municipal Parking Lot The attached letter was received on July 14, 2014 from Ms. Cheryle Amara regarding the public parking lot in Southold, approximately 170 feet east of Wells Avenue. The issue is addressed in the Town Code, 260-12. A copy of the code is attached for your reference. Please review the time limit concern for the municipal parking lot locations and see if it warrants further discussion by the Town Board. Thank you for your attention to this matter. July 9,2014, Dear Mr. Russell, Chief Flatley and Mr. Orlando, I wasn't quite sure who I should send this letter to, so I decided to send it to the three of you in the hopes that one of you will be able to look into the issue. This past February I had to go into the city for a doctor's appointment. My daughter was meeting me in the village to ride the bus in with me. We weren't sure where to leave our cars for the day. We were catching the bus in front of Feather Hill and that is a private parking lot. A few people told us they park in the Municipal lot across the street. So we did and so did a couple of other cars that morning. We never noticed any signs. When we got back that evening both of our cars had been ticketed, but the car across from us that had parked that morning was not. So we looked for any signs. The one we thought was a sign for handicapped parking at the beginning of the lot was a 2 hour parking sign. We never knew it was a 2 hour lot. We pleaded not guilty and paid a lesser fee at the end of June. While we were there we ran into a number ofpeople who were ticketed in that lot too. They also weren't aware of the 2 hour limit. So here's my issue. There is no place to park in the village for more than 2 hours `-- without getting a ticket. I understand time limits on the street, but not in the lot. My suggestion is to make it a day lot. Then if someone is abusing it and leaving their car there for more than one day they could be ticketed. I'm hoping that you will look into this. Thank you. Sincerely, qy�� Cheryle Amara E C E � V E PO Box 145 9DD Southold,NY 11971 JUL ] 4 2014 SUPERVISOR'S OFFICE TOWN OF SOUTHOLD t .! § 260-12 VEHICLES AND TRAFFIC § 260-13 § 260-12. Public parking lots. [Added 7-7-1981 by L.L. No. 4-1.981; amended 5-8-2007 by L.L. No. 12-2007] The parking of vehicles in a public parking lot for a period of more than two hours is hereby prohibited at the following locations: Name of Street Side Location New York Route 25 North In Cutchogue, east of Griffing Street, in the rear of the shopping center (except in those spaces designated by signage authorizing parking in excess of two hours) New York Route 25 South In Southold, approximately 170 feet east of Wells Avenue § 260-13. Stopping prohibited at all times. [Added 8-12-1980 by L.L. No. 4-1980; amended 5-8-2007 by L.L. No. 12-20071 The stopping of vehicles is hereby prohibited at all times in any of the following locations and at any other location where signage indicates no stopping: Name of Street Side Location County Route 48 [Added North In Cutchogue, from the easterly curbline 8-29-1989 by L.L. No. 16-19891 of the entrance to the Southold Town Refuse Disposal Area, extending easterly for a distance of 500 feet County Route 48 [Added North In Mattituck, from, the extended 10-22-1991 by L.L. No. 25-19911 curbline at the intersection of Cox Neck Road, easterly for a distance of 475 feet County Route 48 [Added North In Southold, starting at a point 615 feet 6-20-1989 by L.L. No. 12-19891 east of Youngs Avenue, extending easterly for a distance of 700 feet County Route 48 [Added South In Southold, starting at a point 640 feet 6-20-1989 by L.L. No. 12-19891 east of Youngs Avenue, extending easterly for a distance of 494 feet Locust Lane {Added 8-13-1985 by Both In Southold, from the southerly curbline L.L. No. 13-19851 of Route 25 southerly for a distance of 60 feet Love Lane Both In Mattituck, from the south curbline of Pike Street southerly for a distance of 16 feet Love Lane East In Mattituck, from the north curbline of Pike Street northerly for a distance of 20 feet Pike Street Both In Mattituck, from the east curbline of Love Lane easterly for a distance of 16 feet 260:37 09-01 -2011 SOUTHOLD TRANSPORTATION COMMISSION Town Hall P.0.Box 1179 53095 Main Road Southold,W 11971-0959 Phone(631)765-1889 Fax(631)765-1823 July 30, 2014 Mr. William Hillman, P.E. Chief Engineer Department of Public Works County of Suffolk 335 Yaphank Avenue Yaphank, New York 11980 RE: Signage Intersection of Boisseau & CR 48 Dear Mr. Hillman: Following the recent repainting of subject intersection by the County, it has come to our attention that perhaps some standard circle signs and road markings may not have been completed at this site. This was discussed during our regular monthly meeting on July 28tH We would very much appreciate your staff looking into this situation and seeing whether safety could be improved here. Two areas should be reviewed: a. Yield sign when bearing left around the circle just before entering onto Boisseau from the circle (when traveling from CR 48 to Yennecott Drive). See green arrow on attached areal. b. Arrows or some other method to prevent people from entering the circle in the wrong direction (potential for this when northbound or southbound on Boisseau). See close-up with markups attached. Page 2 In addition, we have heard that SCDPW was considering redesigning this intersection. If that is planned, and if so, what will the new design be like and when will it be installed? Thank you very much for your continued assistance. Sincerely, Neb sha R. Brashich Chai an Enclosures: (a/s) Cc: Heather Lanza, Planning Director Vincent Orlando, Superintendent of Highways ir. nn tZl,'N � ,WN 3 � f } r YGFs r'�� {2 � %f. �) mac. �� •�' 7 .�� ''� I ... � 3V• r,V;.'� •� � � w- -� 'yes k��z. Yera t1EG0 '�•- - a .r- �%' �.�t�; " �=;--_'moi• �i�i1 � '�� %• 36" � �h' .f"�� - �,'� � � tip' S"' r ��•• '��nx � � `' <; 1 1 Y. illl"1 � 11.•' # 1 I / 1 11 / 1. 11A 11 I11 1" 1111 Y Y. 11"I 11 1 I o- a97 Mfr* c •� ;Y s r Ir `�7 r,� t -: � i' '�,•. J far � - --�-1 Z,aP-n A7. $ IR f+ P2,A�',MR, - y t k �• I Boisseau and CR 48 intersection/circle https://webtop.webmail.optimum.net/viewmessage?r=<request><mail a... From: "Lanza, Heather" <heather.lanza@town.southold.ny.us> To: "Neb B" <nrb1@opton1ine.net> Date: 07/28/2014 03:22:35 PM Subject: Boisseau and CR 48 intersection/circle Attachments: %Intersection overview w street names.3PG (291KB), %Closeup of intersection w markup.3PG (201KB) Neb, Attached are two graphics to help locate the issues. One attachment is an overview with the street names,and the other is a closeup with markings to show the areas of concern. We have two questions: 1. There seem to be some standard signs and road markings for circles that have not been completed at this circle. Is this the County's'responsibility and will they take a look at this to see if they can improve the safety of this circle. Below are two areas that we hope they will review: a. Yield sign when bearing left around the circle just before entering onto Boisseau from the circle (when traveling from CR 48 to Yennecott Dr.) (see green arrow on attached closeup aerial) b. Arrows or some other method to prevent people from entering the circle in the wrong direction(potential for this when northbound or southbound on Boisseau—see closeup with markups attached). 2. Also,we heard that SCDPW was considering redesigning this intersection.Is that planned, and if so, what is the new design and when will it be installed? Please let me know if this suffices. Thanks. Heather Heather Lanza,AICP Town Planning Director Southold Town Planning 53095 Route 25 P.O.Box 1179 Southold,New York 11971 Phone: (631)765-1938 1 of 2 7/29/2014 5:49 PM RE:Boisseagivters*tion w/CR 48 https://webtop.webmail.optimumnettviewmessage?r=<request><mail a... From: "Orlando, Vincent" <vincent.oriando@town.southold.ny.us> To: "Lanza, Heather" <heather.lanza@town.southoId.ny.us>, nrbl@optonline.net Date: 07/24/2014 10:30:59 AM Subject: RE: Boisseau intersection w/CR 48 Just did....LOL Wncent Orlando Town of Southold Superintendent of Highways Office:631-765-3140 vincent.orlando@town.southold.ny.us CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Lanza, Heather Sent:Thursday,July 24, 2014 9:25 AM To: Orlando,Vincent Subject: RE: Boisseau intersection w/CR 48 Will you send it to Neb for the agenda or shall I? From: Orlando, Vincent Sent:Thursday, July 24, 2014 9:07 AM To: Lanza, Heather Subject: RE: Boisseau intersection w/CR 48 1 confirmed that John Seps's map color is correct, so we can talk about the appropriate signage needed there at the next Transportation Meeting Vincent Orlando Town of Southold Superintendent of Highways Office:631-765-3140 vincent.orlando(aD-town.southold.ny.us CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 of2 7/25/2014 8:35 AM RE:Boisseau,intersection w/CR 48 https://webtop.webmail.optimumneVviewmessage?r=<request><mail a... From: Lanza, Heather Sent:Tuesday,July 22, 2014 12:00 PM To:Orlando, Vincent Subject: Boisseau intersection w/CR 48 Vinnie, I was taking a look at the new online map for Street Maintenance, and noticed that the entire circle for the intersection of Boisseau and CR 48 is shaded as being County responsibility. I wonder if the County agrees. I bring it up because the County recently repainted the intersection, but did no marking of the southern part of the circle and there is no signage at the spot where the circle meets Boisseau when you are trying to make a left onto Boisseau to get to Yennecott. That made me wonder if that part is considered the Town's responsibility. It seems there ought to be a sign there—I've never seen a circle intersection without a sign before. I ask of course because I use this intersection a lot and am always confounded by the lack of signage at that spot. Heather Heather Lanza,AICP Town Planning Director Southold Toum Planning 53095 Route 25 P.O.Box1179 Southold,New York 11971 Phone: (631)765-1938 E-mail: heather.lanzagtown.southold.ny.us 2 of 2 7/25/2014 8:35 AM � J SOUTHOLD TRANSPORTATION COMMISSION Town Hall P.0.Box 1179 53095 Main Road Southold,W 11971-0959 Phone(631)765-1889 Fax(631)765-3136 TO: Scott A. Russell, Supervisor Town Board FROM: Neboysha R. Brashich, Chairman ' Date: July 30, 2014 RE: Reconsideration of a Stop Sign or Pedestrian Crosswalk, Mattituck As per you July 7th memorandum, the Commission reviewed again the Marlene Lane Civic Association's request for reconsideration of a stop sign or pedestrian crosswalk over Peconic Bay Boulevard. By unanimous vote, we again turned down this request given more than sufficient sighting distance along a straight stretch of Peconic Bay Boulevard. t ) Town Hall,53095 Route 25 SCOTT A.RUSSELL P.O.Box 1179 Supervisor A Southold,New York 11971-0959 Fax(631)765-1823 Telephone(631)765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD TO: Transportation Commission FROM: Scott A. Russell, Supervisor DATE: July 7, 2014 RE: Request for Reconsideration of a Stop Sign or Pedestrian Crosswalk Please see the attached letter from the Marlene Lane Civic Assoc. requesting reconsideration of a stop sign or pedestrian crosswalk over Peconic Bay Blvd. Please review this request and your next meeting and advise my office of your recommendations. Thank you. tea& June 24,2014 Marlene Lane Civic Association PO Box 1082 Mattituck, NY 11952 Southold Town Board P/O��Box 1179 Southold, NY 11973 To Whom It May Concern, In June, 2012 a letter was sent from the Marlene Lane Civic Association (MLCA) which represents approximately 50 families that live on Marlene Lane. Each family has deeded beach rights to a beach located just west of the Mattituck town beach.To access this beach there is a private walkway located on Peconic Bay Boulevard on the west side of Marlene Lane.The families(which include many children) use this walkway to access the beach and must cross Peconic Bay Boulevard. The request in 2012 was for the Southold Town to consider installing stop signs at both the East and West side of Marlene Lane on Peconic Bay Boulevard.Cars routinely travel at dangerous speeds on this road and often do not stop when pedestrians, including children,cross at this intersection.As reported then and repeated now there have been a number of"close calls"crossing at this intersection and the visibility of seeing a speeding car is also difficult. Our request at that time was denied due to the lack of accident history. It is very disturbing that someone must be injured or killed before any action is taken.After that request was denied one of our members spoke directly to the Southold Town Supervisor,Scott Russell,who was very familiar with this intersection and seemed to support our request, but again noted a lack of accident history. During-that conversation Mr. Russell suggested that if stop signs do not get approved perhaps we could request a pedestrian crosswalk.A pedestrian crosswalk requires cars(per NY State traffic law)to stop at this crosswalk when pedestrians are present. At the June 14th meeting of the MLCA it was discussed again and unanimously voted to send in this letter to re-consider the stop signs or the pedestrian crosswalk. there is an "adverse statistic"created at this intersection. Sincerely, Marillyn Gilroy Secretary, Marlene-Lane Civic Association D JUS - 2 2014 SUPERVISOR'S OEFICE TOWN OF SOUTHOLD l LONG ISLAND RAIL ROAD TRAVELER STREET I I I I W CO ------; QaL) I C�7 z Y CD �o Z a N ----- I I W o I I J II I u-0° I I ' I 'eelLLJ I ISI J - ' W ' W _ WQN I� I za _- Lj I I I I O O I Z - Q J Ln o r` - r 0 WHITAKER HOUSE FIV M I 7`7 ba I Ef0 6 o1n 0 flu u� New Bus Stop I NO PARKING I N. Y. STATE ROUTE 25 14 on 9 Ele TW 4-q 6 PROPERTYl1NE 0o r _ o 0 Q. N Nmo �>o oo,2o fun)0 Ri � XX W E z m X v w ~ 0 o N s w (D a oW � ayi o 0 W e E o 0004 U U SOLID WHITE LINE PREVENTING ACCESS a OF THROUGH TRAFFIC TO LEFT HAND O LANE TO EXTEND HALF WAY BETWEEN KENNEYS ROAD 8 TUCKERS LANE. WEST BOUND LEFT HAND LANE TO BE LEFT TURN ONLY INTO TUCKER LANE a O 7 BID xi, i cJJ� O y SOLID WHITE LINE- - •1� y {A DO NOT CROSS A O z / EASTUNDRIGHT TURN UTNE TO O / REMAINN IN IN THE THE SANE LOCATION. .J / W04 EAST BOUND RIGHT HAND LANE TRANSITIONS TO LEFT HAND LANE BETWEEN KENNEYS ROAD / AND TUCKER LANE / THIS WILL ALLOW FOR GREATER SIGHT DISTANCE F FROM TUCKER LANE TRAFFIC ENTERING WEST z Z BOUND CTR48 Ww p o J Z _ Z w w Z TURN BOUND LEFT HANDLANE BECOMES LEFT O z TURN ONLY AEFTHROUGH LANEB C MUST L L(A Z MERGE TO THE RIGHT HAND LANE W LINE STRIPING / MARKING PLAN , N4� COUNTY ROUTE 48 N. T. S. Y oa��ao�o PIN 0758.90 Southold Signage Project-Pre Construction Meeting https://webtop.webmail.optimum.net/viewmessage?r=<request><mail a.. From: "Stephen Normandin" <snormandin@rbagroup.com> To: "Egbert, Douglas (DOT)" <Douglas.Egbert@dot.ny.gov>, "Neboysha Brashich" <nrbl@optonline.net>, "Richter, Jamie" <Jamie.Richter@town.southold.ny.us>, kjbindustries@aol.com, jFigueiredo@rbagroup.com Date: 06/18/2014 01:59:00 PM Subject: PIN 0758.90 Southold Signage Project- Pre Construction Meeting Attachments: %meeting.ics (3KB), %10a-Appendix G- Construction Management Plan - KJB.pdf(349KB) Subject: PIN 0758.90 Southold Signage Project- Pre Construction Meeting Location: Southold Town Hall - 53095 Route 25, Southold When: 2014-06-26, 13:00 - 14:00 GMT-4:00 (60 minutes) Organizer: Stephen Normandin (snormandin@rbagroup.com) Egbert, Douglas (DOT) (Douglas.Egbert@dot.ny.gov) (Douglas.Egbert@dot.ny.gov), Required Neboysha Brashich (nrbl@optonline.net), Richter, Jamie Attendees: (Jamie.Richter@town.southold.ny.us) (Jamie.Richter@town.southold.ny.us), kjbindustries@aol.com (kjbindustries@aol.com),jFigueiredo@rbagroup.com (jFigueiredo@rbagroup.com) Preconstruction meeting with NYSDOT,Town of Southold, KJB Industries, The RBA Group. Agenda - Discussion summarizing project scope - Discussion of Construction Management Plan (see draft attached) - Schedule 1 of 1 6/18/2014 2:35 PM CONSTRUCTION MANAGEMENT PLAN PIN 0758.90 NORTH FORK TRAIL SCENIC BYWAY: INTERPRETIVE SIGNAGE AND FACILITIES TOWN OF SOUTHOLD SUFFOLK COUNTY, NY Revision 2—3/24/14 I. Supervision of Project: a. Roles and Responsibilities The Reasonable Local Official (RLO) shall be the Project Manager, James Richter, Town Engineer for the Town of Southold, unless defined otherwise in this document. The project will be staffed by Stephen Normandin, PE as Engineer-in-Charge(EIC) providing office engineering services and Ronald Patac as the full time field inspector, both from The RBA Group. The Town of Southold will provide an EIC who shall monitor the execution and progress of the project. He shall be responsible for ensuring conformance with the contract plans and specifications. He will develop and document estimates of completed work and prepare contractor payment requisitions. He shall monitor daily construction activities of the contractor for conformance with the contract plans and specifications; take measurements of all unit price items and compute areas and volumes of completed work; and monitor the execution of the project's maintenance and protection of traffic plan to assure the Contractor adheres to the contract requirements. Project records shall be maintained at Town of Southold Town Hall, 53095 Route 25, Southold, NY 11971. b. Consultant and Funding The EIC and Inspector will be from The RBA Group, an engineering consulting firm. Reimbursement for construction inspection shall be made at 80%federal, 20% local. C. Inspector Qualifications The EIC and Inspector shall have experience that is commensurate with the work involved including knowledge in construction as well as a familiarity with MURK procedures. A resume for both the EIC and Inspector is attached. d. Chain of Command The project staff hierarchy is illustrated in the attached organizational chart. The final determination for dispute resolution will rest with the Town of Southold. II. Contract and Project Requirements Letting Date: May 7, 2013 Contract Award Date: To be Determined Completion Date:Augu4,-U 2014 Prime Contractor: KJB Industries Award Amount:--$122,411.00 a. Disadvantaged Business Enterprise(DBE) Goal 1 This contract has a 0% DBE participation goal. b. Equal Employment Opportunity (EEO) Goals This project has a female participation goal of 6.9% and a minority participation goal of 5.8%. C. Permits There are no permits required for this project. d. Requirements of Railroads and Utility Companies There are no utility relocations anticipated for this project. The EIC will coordinate as necessary any utilities that need to be adjusted to the proposed grade with the respective utility companies and the Contractor if necessary. e. Commitments made to other municipalities, emergency service providers, schools, etc. The EIC and the Project Manager will be responsible for keeping the public, affected property owners, and key organizations apprised of road closure, parking restrictions and construction activity. Dates of road closures/parking restictions will be published and handed out to affected residents/commercial businesses. Affected schools, police, and fire departments, and ambulance companies, among other affected organizations will be notified by fax. The EIC will coordinate these notifications in close cooperation with the Contractor. f. Commitments contained in Design Approval Document that are to be fulfilled during construction No specific commitments were documented in the DAD. g. As-Built plans documentation procedures The EIC shall maintain a record set of plans that will document all modifications to the design plans, which will be considered As-Built plans and filed with the Town at the end of the project. III. Contract Administration a. Subcontractor Approval Process The Contractor does not intend to use any subcontractors. The EIC will remind contractors of the requirements of Form FHWA 1273.1.2 (contained in Appendix 1 of the Bid Proposal)which states that the contractors shall insert all of the stipulations of the contract into all contracts with the subcontractors and that,the prime contractor is responsible for the compliance of all subcontractors. Any subcontract found lacking these stipulations will not be eligible for federal reimbursement. b. Change Order Approval Process All Orders on contract must follow Section(s) 109-02 and 109-05 of the NY State Standard Specifications. All Order(s) on Contract should be submitted to NYSDOT Construction prior to completion of additional work by the contractor. The Order(s) on Contract should be submitted to NYSDOT for their review and approval. The EIC shall recommend approval to the Project Manager who will have final approval of all 2 Change Orders. After Sponsor review and before final approval, a copy of all Change Orders will be sent to the Regional Local Projects Liaison (RLPL). The RLPL's approval will be requested for any change order that: 1. adds significant new items, 2. changes the character of the work materially, in kind or nature from that included in the original proposed construction contract, 3. changes the quantity of any major item of work, fixed quantity item, or composite item (as defined in the contract) above 125% or below 75% of the original contract quantity, 4. proposes changes outside the contract limits, 5. proposes changes outside the contract scope, 6. the value of the proposed change order exceeds the contingent amount established in the State/Local Agreement C. Procedures to Ensure DBE Compliance In accordance with the DBE section of Appendices 12, the Contractor will make a good faith effort to utilize DBE's as his subcontractors. The Contractor will complete form AAP 19LL and AAP 20LL. The Sponsor and the Contractor will collaborate on all DBE reporting requirements. d. Procedures to Ensure EEO Compliance The EIC will interview the Contractor's EEO officer to insure that the Contractor is fully familiar with the Code of Federal Regulations, Title 41, Chapter 60, 60-1.1, Equal Opportunity Clause and 60-4, Construction Contractors, Affirmative Action Requirements; and Form FHWA 1273.111, Non-segregated Facilities; all of which are included in the Bid Proposal. The EIC will monitor the Contractor's Compliance with these requirements. The Sponsor and the Contractor will collaborate on EEO reporting requirements. The EIC will insure that the following forms are completed: The FHWA requires that the Prime contractor as well as all approved subcontractors should be registered and have access to the Equitable Business Office (EBO) system. The use of the EBO system is mandatory for all municipalities granted by Federal Aid money. For information and registration use the following location: dot.sm.mo.localprog rams.ebo. Monthly: AAP-33LL, Monthly Employment Utilization Report With each payment: AAP-21 LL, Contractor Report of Contract Payments e. Wage Rate Compliance Procedures Sponsors must comply with the following: • Collect and maintain all payroll records for 5 years after the completion of work. • Designate, in writing the individual responsible for collecting payrolls from the Prime Contractor. •The sponsor's designated employee's name must be posted in a conspicuous location at the project-site. New York State Department of Labor requires that all public projects greater than $250,000.00, laborers, workers, mechanics on site are required to be certified in the OSHA 10 hour Construction Safety & Health Class. The Sponsor must make the Prime Contractor's filing of payrolls with the Sponsor a condition of payment. If the Prime Contractor fails to file payrolls or will fully underpays wages, the 3 contractor can face possible felony charges. The EIC will audit the Contractor's Certified Payroll reports on a weekly basis. The EIC will also conduct wage rate interviews with at least Y2 of the Contractor's labor force that matches the Contractor's payroll frequency. The statement of compliance as required by Form FHWA 1273.V.2, (See PLAFAP 1273 Requirements) manual Statement and Payrolls—Payroll Records,will be strictly enforced. The EIC will compare the actual pay rates and supplemental benefits paid to the labor force with the State and Federal Wage rates published in the Bid Proposal. The contractor will be advised immediately in writing if there is a violation of this contract requirement, and will have one week to rectify the disparity. The EIC or Inspector should conduct wage rate interviews periodically (using MURK 10 form)with the workers in the field. f. Procedures to Ensure Worker Safety Prime contractor must submit to the EIC and the Sponsor, a Health &Safety Plan for review and approval. Sponsor must approve the Health and Safety Plan. A copy of the Health &Safety Plan must be submitted to the NYSDOT for review. The appointed Safety Officer shall be Bob Panchak, PE of KJB Industries; phone 631.727.4243. Keep NYSDOT informed as to the prime contractor's safety schedule. Include the schedule of safety meetings (whether it is weekly or monthly) along with any meeting minutes, as well as sign-in sheets as part of the project records/files. The EIC will have the Contractor's and Subcontractor's approved site specific safety plan on file prior to the start ofany work on site. The EIC will ensure that the contractor have on site at all times at least one person skilled in safety and health procedures and familiar with State and Federal safety and health regulations, whose responsibility it will be to monitor methods and procedures. This person will attend the preconstruction meeting, and will be approved by the EIC as qualified and will review all safety plans and procedures the Contractor will employ during the work. It is the Contractor's responsibility to only have on contract site those workers who successfully completed the OSHA 10-hour construction safety course and to have each of the worker's certificates of completion with the project records available for review by NYSDOT and FHWA. g. Claim and Dispute Resolution Procedures The Town purposes a three-step process to resolve contract claims or disputes. Initial notification of a claim or dispute will be required in writing from the contractor to the Project Manager. The Project Manager will work to resolve the claim/dispute. Should the Project Manager be unable to resolve the issue to the satisfaction of both parties, the Town of Southold's Town Supervisor will be asked to assist in achieving a resolution. The initial contact with the Supervisor's office should be made by the Project Manager but may be made by the contractor, in writing, if the Project Manager has been given the necessary initial written notification. The final step in this process will be to forward the claim/dispute to the Town's Attorney for resolution. Once again, the Project Manager should make contact with the Town Attorney's office. However, the contractor may contact the Town Attorney's office, in writing, if the Project Manager and the Supervisor's office have been notified in writing. h. Scheduling and Time Extensions As required under Section 108-01, Start and Progress of Work, the contractor will be required to 4 provide a work schedule within 5 days after the commencement of work. The EIC and the Project Manager will review this schedule and monitor the Contractor's compliance with this schedule. If the Contractor does not progress the work at the rate proposed, he will be advised in writing of failure to comply with his schedule and he will be ordered to provide an updated schedule indicting the means that he will use to guarantee the completion of the project on time. lve ,u-�( Completion date is set to be A-idgust,34, 2014. No extensions of time will be allowed unless specifically negotiated under Section 105-14, Dispute Resolution and Disputed Work Provisions. An extension of time request by the Contractor must be approved by the Town of Southold. Any time extension request must be submitted to NYSDOT Construction for their review and approval. i. Record Keeping and Record Retention Procedures The project will be administered and monitored using the NYSDOT Manual of Uniform Record Keeping (MURK). The EIC will complete daily logs and any special daily reports included in the NYSDOT Construction Inspection Manual (CIM), including structural concrete and asphalt paving reports. The Town of Southold anticipates utilizing an excel spreadsheet for documentation and pay estimate purposes. The EIC is responsible for the project Daily Contract Dairy sheets (Murk-2). The EIC shall maintain and sign these pre-numbered, loose-leaf type diary sheets which shall contain daily entries under his direction. All diary entries must be made in black ink. If the EIC is absent from the job, daily entries shall be made under the direction of, and signed by the person designated to be in charge. When inspection is by a Consultant, the EIC will prepare the diary and the Project Manager will review it, adding comments if needed, and countersign it. The Engineer's Daily Project Diary and the Inspector's Daily Report must be part of the project records. All records shall be maintained at the Town of Southold Town Hall, 53095 Route 25, Southold, NY, 11971. The MURK 2, the project daily diary, is the most important project document. It should be complete and understandable to anyone unfamiliar with the project.At the same time, it should be as brief as possible without sacrificing necessary information. The project Diary, along with Inspector's reports and other project records, shall be available for inspection by FHWA and NYSDOT at the engineer's project field office at all times. Upon completion of the project, all documents will be catalogued and copied. Original documents will be retained by the Sponsor. Close out materials requested by the RLPL will be provided. All documents will be retained for three years after the State/Local Project Agreement has been closed. IV. Construction Inspection a. Inspection Plan The EIC shall be responsible for ensuring conformance with the contract plans and specifications. He will develop and document estimates of completed work and prepare contractor payment requisitions. He shall monitor daily construction activities of the contractor for conformance with the contract plans and specifications; take measurements of all unit price 5 items and compute areas and volumes of completed work; and monitor the execution of the project's maintenance and protection of traffic plan to assure the contractor adheres to the contract requirements. The prime contractor is responsible for following proper Maintenance and Protection of Traffic (M&PT) as per contract plans, National MUTCD with NY State supplement or NY State standard sheets within the contract job limits. In the event the prime contractor and/or subcontractor/utility companies are working on the jobsite without proper M&PT, the Sponsor/Sponsor's representative shall be responsible for charging the prime contractor for Basic Work Zone Traffic Control non-payment, following the amount on Table 619-6 of the NY State Standard Specifications. b. Quality Control/Quality Assurance Plan The Sponsor will make periodic visits to the jobsite to ensure that work is being completed in accordance with the contract, including the specifications. The EIC will be interviewed prior to the start of the project to insure that she is fully familiar with the inspection procedure for any item of work in the project, prior to start of work on that item. Quality Assurance and Quality Control shall be maintained trough the implementation of the NYSDOT Material Inspection Manual. NYSDOT CIM will be referenced for that assurance. The EIC shall take the concrete test cylinders, tag them, prepare appropriate paperwork and transfer them to a NYSDOT approved laboratory. All cost for testing to be paid by the Town of Southold. C. Material Testing Procedures The Sponsor is responsible for material testing and acceptance. These duties can not be assigned or delegated to the contractor. The material testing procedures must be tailored to each project. The field Inspector must be ACI certified in order to perform concrete testing (slump tests, air tests and taking cylinders.). The Sponsor must hire the materials testing company. If the Inspector is not ACI certified, the Town shall supply an ACI inspector to be on site during the days of concrete placement by contracting with a NYSDOT certified material testing laboratory and ACI inspector. Two (2) concrete test cylinders shall be taken per day. Cylinders shall be tested for compression strength by a NYSDOT approved laboratory. One(1) cylinder shall be saved for testing at 45 days, if the 28 day test on the initial cylinder proves unsatisfactory. Soil Mechanics Drilling Corp. will serve as the independent laboratory for testing (Contact Carl Vernick, Phone 516.221.2333). d. Shop Drawing Approval Process Shop drawing review will be the responsibility of the design engineer through the EIC. The review time will be as allowed by the Specifications and/or Contract Plans for the subject item. V. Coordination with Others a. Anticipated efforts to ensure compliance with permits The EIC will notify all permitting agencies of the schedule of each project. No work will be progressed prior to the full execution of any permit. b. Anticipated efforts to coordinate,with affected utility companies and railroads The EIC will notify the appropriate utilities during construction to coordinate their adjustments. 6 C. Anticipated efforts regarding coordination with other municipalities, emergency service providers, schools, etc. The EIC and the Project Manager will be responsible for keeping the public, affected property owners, and key organizations apprised of road closure, parking restrictions and construction activity. Dates of road closures/parking restictions will be published and handed out to affected residents/commercial businesses. Affected schools, police, and fire departments, and ambulance companies, among other affected organizations will be notified by fax. The EIC will coordinate these notifications in close cooperation with the Contractor. VI. Close-Out a. Contract Acceptance and Close-out Procedures The project close-out will be the responsibility of the Project Manager. The project will be inspected by the EIC and the Project Manager for completeness. If the project is deemed to meet the contract requirements, the sponsor will notify the Regional Local Projects Construction Monitor that a final inspection can be performed. After approval by all parties, the Final Payment will be completed by the contractor, submitted to the EIC so that final payment can be made. The Regional Local Projects Construction Monitor will be notified and the sponsor will provide all required close out information so that the State/Local Agreement can be closed. Responsible Local Official James Richter, RA, Town Engineer Date Town of Southold Regional Local Projects Construction Monitor Douglas J. Egbert, PE Date NYSDOT Region 10 Engineer in Charge Stephen Normandin, PE Date The RBA Group 7