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HomeMy WebLinkAboutSale of Scrap Paper t AGREEMENT THIS AGREEMENT made and entered into this 17th day of November, 1987, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and B.P. WRECKERS, LTD. , a domestic corporation of the State of New York, having its principal office at 510 Yennecott Drive, Southold, Suffolk County, New York, party of the second part, hereinafter called the "Contractor", WITNESSETH : In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Contractor shall pay to the Town of Southold the sum of Six hundred sixty-six dollars and thirteen cents ($666. 13), in three equal installments as follows : one-third (1/3) thereof ($222.05) on January 1, 1988; one-third ($222.04) on May 1, 1988; and one-third (1 /3) thereof ($222.04) on September 1, 1988. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed • 0 under the provisions of the Laws of the State of New York Affecting the same, and this contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Town Clerk of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the contract. 4. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forthwith to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agendies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and caused same to be signed by the proper officer of the respect- ive parties and their respective seals affixed the day and year first above written. TOWN OF SOU H LD S E A L ( ) By i antis J NI p y, Supervisor Q_ / B. P. ECKERS TD. (S E A L) VVV by Robert P luge , Dfesident -2- • STATE OF NEW YORK) ss : COUNTY OF SUFFOLK) On this �Yday of November, 1987, before me personally came FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at Old Main Road, Mattituck, New York, that he is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. JUDITH TTE tary Public Noary Public.State S24493 Conte at` ion in May 31�W9; STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1987, before me personally came ROBERT PFLUGER to me personally known, who being by me duly sworn did depose and say that the resides at 510 Yennecott Drive, Southold, New York, that he is the President of B. P. WRECKERS, LTD. , the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corp- oration; and that he signed his name thereto by like order. ` L�.�—� JUDITH Iffyy Public teary Public,State of New VWk No.52-o344963 Qualified in Suffolk County Commission Expires MaY 31,'1 " +n..'.,-- .� •.. fi, - _ y '_ _ Ste. t ..�. 12/15/87_bid-- PRC UCER THIS CERTIFICATE'S ISSUED AS A MATT 71`1 OF INFORMATION ONLY AND CONFERS Roy H Reeve Agency Inc NO RIGHTS UPON THE CERTIFICATE MOLDER.THIS CERTIFICATE DOES NOT AMIEND, i EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Main Road Mattituck, N Y 11952 -OCIMPAN(ES AFFC MNIG CCVE9AGE COMPANY A LETTER Royal Insurance Company COh'PANY 3 INSURED B P Wreckers Ltd co nPANY 510 Yennecott Drive `R Southold, N Y 11971 COMPANY LETTER K-. Hlv� y ER t THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 5E ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HEREIN IS SJBJECT TO ALL THE TERMS.EXCLUSIONS,AND CONDI- TIONS OF SUCH POLICIES. CC -- —"" — -.o L +- - T> IN THOUSANDS LTRI _ r %SUHANCE j - AGGREGATE GENERAL LIABILITY f =ooILY A x COMPREHENSIVE FORM ; unassigned 112/15/87 12/15/88 N'JURY PREMISES/OPERATIONS PROPERTY UNDERGROUND I DAMAGE $ $ EXPLOSION 8 COLLAPSE HAZARD PRODUCTS(COMPLETED OPERAT O'iS CONTRACTUAL I COMBINED!$ 500 I S 500 INDEPENDENT CONTRACTORS BROAD ECRM PROPERTY DAMAGE j _, .JURY I ?ERSONA.. , URY t, I AUTOMOBILE LIABILITY A x - --- _ X AUTOS ;ER THA^I PR:V PASS ) 5 )IGS GARAGE .,-;Bi�IPf I . I ED! S 500 EXCESS LIABILITY _ _= SLA FORM S!s Po COMBINED i$ ,ER THA% UMBRELLA FORM I I STATUTORY J -.3KEHS :C:APENSATION AND Is " 4L'-!DENT) EMPLOYERS' LIABILITY OTHER -- ---- - - - I CESCP?T O. 01 F Removal of scrap paper from Town Dump Town of Southold SHOULD ANY OF TN. z90'.E 75ESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION -�E ISSUING COMPANY WILL ENDEAVOR TO Main Road td.tilL 15 _. h +TICE TO THE CERTIFICATE HOLDER NAMED TO THE SOL-thold, NY 11971 LEFT,BUT FAIL ' c' MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND ' THE COM Y. AGENTS OR REPRESENTATIVES. AUTHOR ZED RYSE''TA z' / s,. f 9I T Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY TELEPHONE TOWN CLERK (516) 765-1801 REGISTRAR OI VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 20, 1987 Mr. Robert Pfluger B. P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: The Southold Town Board, at their regular meeting held on November 17, 1987, accepted your proposal for the collection, storage, removal and purchase of all scrap paper deposited at the Southold Town Landfill Site located at Cutchogue, for the period from January 1, 1988 through December 31, 1988, at the bid price of $666. 13. Please stop at this office at your. earliest convenience to execute the agreement, at which time please bring with you a copy of your insurance policy covering the Town of Southold under this agreement, and a check in the amount of $222.05 representing the one-third payment due on January 1, 1988. You are also required. to deposit with me $1,000.00 in the form of cash or certified check made payable to the Town of Southold as security for the faithful and prompt performance and completion of the work specified in the specifications and agreement. Since we still. have your $1,000.00 on deposit from your contract with the Town for the scrap paper for 1987, if you wish this can remain as your deposit under this new agreement. Upon execution of the agreement your $200.00 bid deposit check will be returned to you. -- Please bring your corporate seal with you when you come in to sign the agreement. Thank you. Very truly yours, Judith T. Terry Southold Town Clerk 4 o��FFo��D L � Town Hall, 53095 Main Road y0 • P.O. Box 1 179 Southold, New York 11971 JUDITH T.TERRY 1 TELEPHONE TOWN CLERK (516) 765-1801 R1(ASrRAR or VITAL S FAIISFICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 17, 1987: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of B. P. Wreckers, Ltd. for the Colilecltion, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold Town Landfill Site, Cutchogue, during the period from January 1, 1988 through December 31, 1988, in the amount of $666. 13, all in accordance with the bid specifications, and hereby authorizes and directs Supervisor Francis J. Murphy to execute an agreement for said services. Judith T. Terry Southold Town Clerk November 18, 1987 PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the. Notice to Bidders dated October 22, 1987, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1988 to December 31, 1988, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1988) ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1 /3) on January 1, 1988. (b) One-third (1 /3) on May 1, 1988. (c) One-third (1 /3) on September 1, 1988. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is 'a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; � . 0 (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification., and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in' its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (.their) name in full, together with his (their) residence address, this day of /('O LI- 1987.` Signature PA4"O� Title � 2 Firm or Corporation Lt.L— C/� S 42"2 Address S/0 -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that 0 • (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements ins uch certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by 4z/ corporation at a meeting of its Board of Directors held on the day of / O6/ ,1987. Secre ry (Seal of the Corporation) 41 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ra7ea PAK (Corporate Title) (if any) /L Bid on *** $25. 00 non-refundable fee to obtain documents BIDS - SCRAP PAPER - 11988 Bid Opening: 11 :00 A.M. , Thursday, November 12, 1987. 1. y-3P (.v 2. 3. 4. 5. 6. 7. 8. 9. 10. LEGAL NOTICE NOTICE TO BIDDERS Proposals shall be made and FOR SALE AND REMOVAL received upon the following con- OF SCRAP PAPER FROM ditions: . SOUTHOLD TOWN Each proposal must be accom- LANDFILL SITE, panied by the deposit of a cer- FISCAL YEAR 1988 tified"check payable to the order STATE OF NEW YORK ) NOTICE IS HEREBY GIVEN of the awn of Southold in the ) SS_ that sealed bids are sought and sum of$200.00, or a bond with requested for the sale of scrap sufficient sureties, to be ap- COUNTY OF SUFFOLK ) paper by the Town of Southold, proved by the Town Board, in according to specifications and a the penal sum of$200.00, con- contract to be let by the Town ditioned that if the proposal is Ch r i s tiS a- Con terata_____— of Greenport, in Board of the Town of Southold. accepted the successful bidder geld County, being duly Sworn, says that he/she is The sealed proposals will be will enter into a contract for the y' g y y received by the Town Clerk of work, and that he will furnish, Principal Clerk of THE SUFFOLK TIMES, a Weekly the Town of Southold at the within ten (10) days from the Southold Town Clerk's Office, date of the acceptance of the Newspaper, published at Greenport, in the Town Town Hall, Main Road, South- proposal,suitable surety as pro- Of Southold, County of Suffolk and State of New old,New York,until 11:00 A.M., vided in the Specifications for Thursday, November 12, 1987, the faithful and prompt perfor- York, and that the Notice of which the annexed is and will be considered publicly mance and completion of the a printed copy, has been regularly published in at such time and place. Specifi- work specified. cations, a proposed contract for All deposits except that of the said Newspaper once each week for 1 the execution of work,and forms successful bidder will be of proposal can be examined at promptly returned and that of weeks successively, commencing on the 2.9 the Office of the Town Clerk, the successful bidder returned day Of OC robe- _ 19__... _-$7 Town Hall, Main Road, South- upon his providing the required old,New York. surety. Proposals must be made upon Upon acceptance of his bid, if and in accordance with the form the successful bidder fails to proposal prepared by the T ro ter into a contract pursuant to Town Attorney, enney, which form of the requirements of the Town Principal Clerk " proposal will have an accom- Board,or fails to give the further panying copy of the specifica- security prescribed in the tions for said work and proposed Specifications within the time li- li agreement and the same may be mited herein,then the check de- Sworn to b@��rq me this obtained at the Office of the posited as aforesaid and the day Of outhold Town Clerk at the moneys standing to the credit of g,�k .,, ;•. Town Hall, Main Road, South- same shall be forfeited to the o' $2,N)ew York,upon payment of Town as liquidated damages,or /6\�/ if a bond has been presented in G� T`:.r(�. F.."; lieu of a certified check,then the /� penalty shall be enforced as liquidated damages. All bids must be marked"Bid for Sale and Removal.of Scrap Paper", and must be signed and sealed in envelopes plainly ad- dressed to the Southold Town Clerk, Southold Town Hall, Main Road,Southold,New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATEn )ctober 22,1987. JUDITH T.TERRY c-)UTHOLD TOWN CLERK 5744-1TO29 LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM COUNTY OF SUFFOLK SOUTHOLD TOWN ss: LANDFILL SITE,. STATE OF NEW YORK FISCAL YEAR 1988 NOTICE IS HEREBY GIVEN that sealed bids are Patricia Wood, being duly sworn, says that she is the sought and requested for the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, sale of scrap paper by the Town of. Southold, '`according to a public newspaper printed at Southold, in Suffolk County; sp¢cificationsand acontract to and that the notice of which the annexed is a printed copy, be let by the Town Board of the has been published in said Long Island Traveler-Watchman Town of Southold. The sealed proposals will be once each week for . . . . . . . . . . . . . . . . . . . . . . . . . . weeks received by the Town Clerk of the Town of Southold at thesuccessivel ` Southold Town Clerk's Office, y, commencing on the . . Town Hall, Main Road, Southold,New York until 11:00 f ', ;' d a ..of. 19 . : . . '. A.M.,Thursday, November 12, ' ' �� < 1987, and will be considered publiclyat such time and place. . Specifications,a proposed con- " tract for the execution of work, and forms of proposal can be examined at the Office of the —_r Town Clerk,Town Hall, Main Road, Southold, New York. Sworn to before me this . . . . . . . . . . . .. . . . . . . . . day of Proposals must be made C upon and in accordance with _ r is S� the form of proposal prepared • • • • • �• . . • • • • • • • • • 19 by the,Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the '` ' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . same may be obtained at the Of- fice Public of the Southold Town Clerk at the Town Hall, Main Road, BARBARA FORBES Southold,New York,upon pay- Notary Publie, State of New York ment of $25.00. No. 480689.6 Proposals shall be made and Qualified in Suffolk County received upon the following Commission Expires i', >> 19 ' f conditions: Each proposal must be ac- companied by the deposit of a certified check payable to the order of the Town of Southold in the sum of$200.00,or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal,suitable surety as pro- vided in the Specifications for the faithful and prompt perfor- mance and completion of the work specified. All deposits except that of the successful bidder will be pro- mptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the fur- ther security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages,or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked"Bid for Sale and Removal of Scrap Paper,"and must be signed and sealed in envelopes plainly ad- dressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York, 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 22, 1987 JUDITH T. TERRY SOUTHOLD TOWN CLERK IT-10/29/87(16) COUNTY OF SUFFOLK ss: STATE OF NEW YORK Patricia Wood, being duly sworn; says that she is the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Long Island Traveler-Watchman once each week for . . . . . . . . . . . . . . . . . . . . . .. . . . . . weeks successively, commencing on the . . . . . . . . . 1 da . . . . . ., 19 . 7 y Sworn to before me this . . . . . . . . . . ag. fes. . . . day of 01110---:Z�. . . . . . . . , 19 . .�7 i 1 j . . . . . . . . . . . . . . . . �. . . . . . . . . . . . . . Notary Public BARBARA FORBES Notary Public, State of New York No. 4806M Qualified in Mdfoik County Commission Expires.3/ 19 P S S f 1 f N �.�II1 numuLRn(�unnninu���wurigr�inumn�hroviei ,lorw nli,yin.re �.,...nm�.na�...,.mn+� ,, �a+.ns�a+rnv'^+,er*R^'."r�+.�w��.,^�^ STATE OF NEW YORK) SS : COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 22nd day of October 19 87 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Mlain Road, Southold, New York 11971 . Legal Notice, Notice to Bidders for Sale and Removal of Scrap Paper from Southold Town Landfill Site, Fiscal Year 1988. Bid Opening: 11 :00 A.M. , Thursday, November 12, 1987, Southold Town Hall. Judith T. Terry Southold Town Clerk Sworn to before me this . .-_Z2nd day of r 19 87, . Notary Public ELIZABETH ANN NEVILLE Notary Public,State of New York No. 52-8125850,Suffolk Coyq� ±erm Expires October 31, 1 21'� it E LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1988 I 1 NOTICE IS HEREBY GIVEN that sealed bis are sought and requested I for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be recieved by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, November 12, 1987, and I will be considered publicly at such time and place. Specifications, a proposed contract for the execution of work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, .Main Road, Southold, New York, upon payment of $25. 00. I Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200. 00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. I All deposites except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited i 1; l i� Page 2 - Bids - Scrap Paper herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: _October` 22, 1987. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, OCTOBER 29, 1987, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Superintendent of Highways Jacobs Dodge Reports Town, Clerk's Bulletin Board /ow LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1988 NOTICE IS HEREBY GIVEN that sealed bis are sought and requested ?rr(1, rd ir!dspecifica- tions • +n s p eci fi ca- c,.r• + .M .-�1•, ..f ..r-+.� .•.e.,.�y �" +�+, Tnurrof Cn,�thnlrl tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be recieved by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, November 12, 1987, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town._Hall, .Main Road, Southold, New York, upon payment of $25. 00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum.of $200. 00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and. prompt performance and completion of'the work specified. All deposites except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited Page 2 - Bids - Scrap Paper herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in enw,elopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 22, 1987. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, OCTOBER 29, 1987, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Superintendent of Highways Jacobs Dodge Reports Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1988 NOTICE IS HEREBY GIVEN that sealed bis are sought and requested fo- +l- nC c?I- ref crrar) r�anrpr by +Iia Town of cra,athnlri, acrnrrlinq to sop.ciflca- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be recieved by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, November 12, 1987, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town.-Hall, .Main Road, Southold, New York, upon payment of $25. 00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200. 00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and. prompt performance and completion of the work specified. All deposites except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited • Page 2 - Bids - Scrap Paper herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes p.kainly addressed to the Southold Town Clerk, Southold .'own Hall, Main Road, Southold, New York The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 22, 1987. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, OCTOBER 29, 1987, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Superintendent of Highways Jacobs Dodge Reports Town Clerk's Bulletin Board TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK The following are the specifications providing for the sale and removal of scrap paper from the Southold Town Landfill Site at Cutchogue, in the Town .�r �i:7;�i%�� �,u:�•-.� ..r C-_FF_I Ir � -...J \i�.r 1. 7 N,.. yl�^r1 'c;n•,c �.r.�^ern i �.^,.� +.. {..- deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends by these specifications to seek proposals for the sale of scrap paper deposited by the public at its Landfill Site located north of County Route 48, at Cutchogue, New York, during the period commencing on January 1, 1988 and ending on December 31 , 1988. to effectuate such sale, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified , place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap paper. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. It is estimated by the head of the Department of Public Works of the Town of Southold that the volume of scrap paper which will be deposited at the site from January 1 to December 31 will be as follows, to wit: 30 containers of scrap paper. It is intended that when used herein, the term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. 2. The lump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all scrap paper removed from the Town Landfill Site during the period from January 1 to December 31 regardless of the actual volume of scrap paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap paper removed will be rejected as riot complying with the terms and conditions of these specifications. In the event the Town accepts a bid for a one year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows : 1 /3 on January 1 , 1988; 1 /3 on May 1 , 1988; and 1 /3 on September 1 , 1988. 2. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap paper deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the High- —a�/ nfpnartmant. The Contractnr shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap paper cannot be deposited in the containers, the Contractor shall be required to remove all scrap paper deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of the containers at the site. 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the fiathful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in' the amount of $1,000. 00 as ecurity for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board_ reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called .the Contractor, shall commence the work on January 1 , 1988 and shall continue the work for a period of twelve (12) months, to end on December 31 , 1988. -2- 8. The Contractor shall indemnify the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000. 00 with respect to death or bodily injuries of any one person, $500,000. 00 with respect to death or bodily injury in any one accident, and $25,000. 00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certif- icates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving said notice at .his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten J10) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the contractor shall fail to remove the same within -3- the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. the Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap paper or caused by failling from vehicles during transportation. 12. The Town may notify the Contractor of any unsighly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submision of such statement of charges. DATED at Southold, New York, October 22, 1987. JUDITH T . TERRY TOWN CLERK TOWN OF SOUTHOLD -4- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 22, 1987, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1988 to December 31, 1988, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1988) $ ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1 /3) on January 1, 1988. (b) One-third (1 /3) on May 1, 1988. (c) One-third (1 /3) on September 1, 1988. If this proposal shall be accepted by the Town Board and the under- signed nder-signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in' its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of 1987.` Signature Title Firm or Corporation Address -2- - CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. v RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements ins uch certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of ,1987. Secretary (Sea] of the Corporation) r NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on AGREEMENT THIS AGREEMENT made and ,entered into this — day of 1987, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and a domestic corporation of the State of New York, having its principal office at party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to .do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue,. New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Contractor shall pay to the Town of Southold the sum of The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the contract. 4. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respectivie parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD (S E A L) By Francis J. Murphy, Supervisor (S E A. L) By -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1987, before me personally came FRANCIS J . MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at Old Main Road, Mattituck, New York, that he is the :iupervibor ur taie luvvn U& Sout,luiU, tr« f.,WJjOl0L.Uf: uaf=SC"!belZ; in and which executed the foregoing instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Public STATE. OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1987, before me personally came to me personally known, being by me duly sworn did'depose and say that he resides at that he is the President of the corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public -3- RESOLUTION - SEPTEMBER 22, 1987 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following 1988 services : . 1. Supplying Homogenized Pasteurized whole milk to the Nutrition Center. 2. Police Department Uniform Clothing. 3. Cleaning ofi the uniforms of the members of the Police Department. 4. Gasoline for the Town of Southold. S. Heating Fuel Oil for the Town of Southold. 6. Diesel Fuel for the_ Highway Department and Landfill Site. 7. Custodial Contractor for the Senior/Youth Center. 8. Sale and removal of Scrap Paper from the Landfill. 9. Sale and removal of Scrap Metal from the Landfill.