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Home My WebLink AboutRC-2 & MC-2 Asphalt Road Materials Town Hall, 53095 Main Road P.O. Box 1179 moo( ' Southold, New York 11971 .JUDITH T. TERRY TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 12, 1987 Paul Corazzini, President Paul Corazzini & Sons Inc. P. O. Box 36 Greenport, New York 11944 Dear Paul: This is to acknowledge receipt of your Performance Bond and Labor and Material Payment Bond, each in the amount of $190,500. 00 with respect to the award of the Asphalt Road Material bid to you, at $1.24 per gallon. A copy of the Town Board's resolution of June 2nd is enclosed herewith. Your bid documents constitute the contract, therefore no further action is required with regard to the award of the bid at the present time. Very truly yours, Judith Terry Southold Town Clerk cc: Supt of Hwys. Jacobs o�o��FFo�co z • Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T. TERRY TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JUNE 2, 1987: WHEREAS, the Southold Town Board, on April 21, 1987, accepted the bid of R. O. Welch Asphalt Corp. in the amount of $1. 18 per gallon for delivering and applying 150,000 gallons, more or less as may be needed of Grades RC-2 and MC-2 Asphalt Road Materials, and WHEREAS, on April 23, 1987 the Town Clerk notified R. O. Welch Asphalt Corp. of the aceptance of their bid, and in accordance with the Specifications, requested the submission of a Labor and Material Payment Bond, and a Performance Bond for the faithful performance of the contract, each in the amount of $177,000. 00; and WHEREAS, on May 15, 1987, after failure of the bidder to submit the required bonds, the Superintendent of Highways caused a letter to be hand delivered to R. O. Welch Asphalt Corp. notifying them that (the performance bond must be received no later than 12:00 P.M. on Wednesday, May 20, 1987 at the Town Clerk's Office, otherwise the bid of the next lowest bidder will be accepted, all in accordance with Item 6 of the signed bid form of April 20, 1987; and WHEREAS, R. O. Welch Asphalt Corp. failed to deliver said bonds by May 20, 1987, or in faLt to this date; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby withdraws their acceptance of the bid of R. O. Welch Asphalt Corp. for supplying Grades RC-2 and MC-2 Asphalt Road Materials, and authorizes the return of their $3,000. 00 bid deposit check; and be it further RESOLVED that the Town Board hereby accepts the bid of the next lowest bidder, Paul Corazzini 8 Sons Inc. , in the amount of $1.24 per gallon for delivering and applying 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials. Judith T. Terry Southold Town Clerr June 8, 1987 Bond No.__3009 88 05 Fidelityd Deposit Company an HOME OFFICE OF MARYLAND BALTIMORE, MD. 21203 Performance Bond # 3009 88 05 KNOW ALL MEN BY THESE PRESENTS: That......-Paul Corazzini & Sons, Inc. -- ------------------------------------------------------------------------------------------------------- (Here'nsert a name and addr ss or 1 title the ontra o 33--Madison Stree .,....Greenpor , Mew °r 9 as Principal, hereinafter called Contractor, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corpora- tion of the State of Maryland, with its home office in the City of Baltimore, Maryland, U. S. A., as Surety, hereinafter called Surety, are held and firmly bound unto.-.-.---------- ------------ -------------------------- -------- --------------- ------- --------------T---own- (Here insert the name and address or legal title of the Owner) as Obligee, hereinafter called Owner, One Hundred Ninety Thousand Five Hundred and inthe amount of-------- ------------ - --------------- ---------------------------------------- ------------- no/100 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 190 500.00 Dollars ($............. .....................................), for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated------.--------------------------------... ---.--------------.------19---. --, entered into a contract with Owner for---FL1x`niSh- and_--Spply__-liquid_-a3ph81t_--..---__---__----_--_ ---------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------- in accordance with drawings and specifications prepared by-------------------------.---------------------------------------------------------- ------------------- ------------- -------------------- ------- ----------------------------------- --------------- ----------------------------------------------------------- (Here insert full name,title and address) which contract is by,,reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default, or shall promptly (1) Complete the Contract in accordance with its terms and conditions, or (2) Obtain a bid or bids for completing the Contract in accordance with its terms and condi- tions, and upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon determination by the Owner and Surety jointly of the lowest responsible bidder, arrange for a contract between such bidder and Owner, and make available as work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this para- graph, shall mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto, less the amount properly paid by Owner to Contractor. Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the heirs, executors, administrators or successors of Owner. Signed and sealed this--- -----------------3rdday of June A.D. 19. 87 In the presence of: PAUL CORAZZINI & SONS, INC. (SEAL) - --------------------------------------------- ��_�� Principal -------- ---- `- `�-/ - -- - ----- - --------------------- -- --- - - - ---- - --- -------- - --------------------------- - Title FIDELITY AND DEPOSIT COMPANY OF MARYLAND B -------- ------------------------------ SEAL -------------------------------------------------------------------------------------- Robert G. Tynan Title Attorney-in-fact C309f— APProved by The American Institute of Architects.A.I.A.Document No.A-311 February 1970 Edition. Fidelity and Deposit Company HOME OFFICE OF MARYLAND BALTIMORE Performanee Bond No------------------------------------- $-------------------------------- ON ------------------------------------$-------------------------------- ON BEHALF OF ---------------------------------------------------------------- TO ---------------------------------------------------------------- ---------------------------------------------------------------- ---------------------------------------------------------------- STATEOF ---------------------------------------------------------------- ?`` ss: COUNTYOF.-----------------------------------------------.------ 1 Onthis ---------------------------------------......-..-----------------------------day of. -------------------------------------------------------------------19----------,before me personally appeared ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- with whom I am personally acquainted,who,being by me duly sworn,did depose and say: Thathe resides at ---------------------------------------------------------------------------------------------------------------that he is the---------------------------------------------------------------- ofthe-----------------------------------------------------------------------------........___-----------------------------------------------------------------------------------......--------------------------------------------- the corporation described in and which executed the foregoing instrument; that he knows the corporate seal of said corporation; that the seal thereto affixed is such corporate seal; that it is so affixed by order of the Board of Directors, and that he signed his name tl jereto by like order. ------------------------------------------------------------------------------------I............................ Notary Public County BR(112)23-2500,8-85 222747 STATE OF NEW YORK COUNTY OF ....................Nassau - --' ' 1 ss: CITY OF..........................New York --------------------------------- On this ------------------------------------------73..~�................day of...................................... .. "in the year7-987,before me per- sonally came ............... ObE-�Y't Cx. T ..... to me known,who,being by me duly sworn,did p y y Garden Cit New York-.......;that he was the Attorney-in-Fact of the depose and sa that he resided in the Cit of...............................................X.�................................ Fidelity and Deposit Company of Maryland, the corporation named in and which executed the within instrument; that he knew the seal of said corportion; that the seal affixed to said instrument was such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. And that the liabilities of said Company do not exceed its assets as ascertained in the manner provided in Section 183 of the Insurance Law, constituting Chapter 33, of the Consolidated Laws of the State of New York. EDITH M. pUTLAND ��-,C �fJ NOTARY PUBLIC, State of New YodfNotary Public County No. 30-4789875 68(93)94— Qualified in Nassau CountY Commission Expixe*- - ,�AN. 3 1 1990 Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND NOME OFFICE,BALTIMORE,MD KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,a corporation of the State of Maryland, by C. M. PECOT, JR. , Vice-President, and L. C. WAYMAN, JR. Assistant Secretary,in pursuance of authority granted by Article VI,Section 2,of the By-Caws of said Company,which reads as follows: SEC.2.The President,or any Executive Vice-President,or any of the Senior Vice-Presidents or Vice-Presidents specially authorized so to do by the Board of Directors or by the Executive Committee,shall have power,by and with the concurrence of the Secretary or any one of the Assistant Secretaries,to appoint Resident Vice-Presidents,Assistant Vice-Presidents and Attorneys-in-Fact as the business of the Company may require,or to authorize any person or persons to execute on behalf of the Company any bonds,undertakings,recognizances,stipulations,policies,contracts, agreements,deeds,and releases and assignments of rdgments,decrees,mortgages and instruments in the nature of mortgages,and also all other instruments and documents which the business of the Company may require,and to affix the seal of the Company thereto. does hereby nominate constitute and appoint William F. Tynan, III and Robert G. Tynan, both of Garden City, New York, EACH. . . . . . . . . . . . . . . . . . . . . . . . . . . . I s rue and lawfulagent and Attorney-in-Fact,to make,execute,seal and deliver,for,and on its behalf as surety,and as its act and deed: any and all bonds and undertakings. . . . . . . . . . . . . . . . . . . . . . 95"d the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Company,as fully and amply,to all intents and purposes,as if they had been duly executed and acknowledged by the regularly elected officers of the Company at its office in Baltimore, Md., in their own proper persons. This power of attorney revokes that issued on behalf of William F. Tynan, III and Robert G. Tynan, dated March 11 , 1981 . The said Assistant Secretary does hereby certify that the aforegoing is a true copy of Article VI,Section 2,of the By-Laws of said Company,and is in force. now IN WITNESS WHEREOF,the said Vice-President and Assistant Secretary have hereunto subscribed their names and affixed the Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this .............1-0th day of...................l U&TA&t......................., A.D. 19....83- FIDELITY AND DEPOSIT COMPANY OF MA LAND „ c OEPOB,T ATTEST: JSEAL - •...............•--•-•. .............r- --•-••--• --•- - B A ' t Secretary Vice-President STATE OF MARYLAND SS: CITY OF BALTIMORE On this 10th day of August A.D. 19 83 ,before the subscriber,a Notary Public of the State of Maryland,in and for the City of Baltimore,duly commissioned and qualified,came the above-named Vice-President and Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same,and being by me duly sworn,severally and each for himself deposeth and saith,that they are the said officers of the Company aforesaid,and that the seal affixed to the preceding instrument is the Corporate Seal of said Company,and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed by Official Seal,at the City of the y d year firs a written. a� onar��s ........................... ... . ......................................... 41i ��;+10Notary Pu lic Comm, sio xpires....July_._1-x.--1.986"` CERTIFICATE I,the undersigned,Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,do hereby certify that the original Power of Attorney of which the foregoing is a full,true and correct copy,is in full force and effect on the date of this certificate;and I do further certify that the Vice-President who executed the said Power of Attorney was one of the additional Vice-Presidents specially authorized by the Board of Directors to appoint any Attorney-in-Fact as provided in Article VI,Section 2 of the By-Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 16th day of July, 1969. RESOLVED:"That the facsimile or mechanically reproduced signature of any Assistant Secretary of the Company,whether made heretofore or hereafter,wherever appearing upon a certified copy of any power of attorney issued by the Company,shall be valid and binding upon the mpany with the same force and effect as though manually affixed." IN TESTIMONY EOF,I have hereunto subscribed my name and affixed the corporate seal of the said Company,this.--...�............ day of................. 198 . ________ --------------- - --- ---------------------------- 1,1428—Ctf.-3M,682 zlaaaa —093-2764 Assists ecretary FOR YOUR PROTECTION' LOOK POR THE FSI) WATERMARK • �-L14SUMSI-45M,2�7 225?i7 0 FIDELITY AND DEPOSIT COMPANY OF MARYLAND Statement of Financial Condition AS OF December 31, 1986 The V00 Companies ASSETS S 173,849,139 *Bonds . . . . . . . . . . .. . . .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' .... . . . . . .. 189,770,076 *Stocks . . . . . . . . .. . . .. . . .. . . . . . . . . . . ... . . . . . .. . . . . . . . . . . 3,235,764 RealEstate . . . . ... . . .. . . .. .. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . Cash in Banks and Offices and Short Term Investments. . . . . . . . . . . . . . . . . 11,349,247 Premiums in Course of Collection (less than 90 days old). . . • • . . • • . . ' ' ' . . 224 5,295,14,711,224 Reinsurance and Other Accounts Receivable. . . . . . . . . . . . . . . • • . . . • . . ' ' . ' . 398,211,293 843 TOTAL ADMITTED ASSETS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . LIABILITIES, SURPLUS AND OTHER FUNDS $ 118,323,188 Reserve for Unearned Premiums . . . . . . . . . . . . . 80,978,935 Reserve for Claims and Claim Expenses. . . . . . . . . . . . . . . . . . • . • . • . . • • . . ' ' 6,290,468 Reserve for Taxes and Expenses. . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11,207,570 Miscellaneous Reserves and other Liabilities. . . . . . . . . . . . . . . . . . . . . • • . . . . ' $ 216,800,161 TOTAL LIABILITIES............................................. Capital Stock, Paid Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5,000,000 Surplus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176,411,132 181,411,132 Surplus as Regards Policyholders. . . . . . . . . . . . . . . . . . . . . • . . . • . . . ' ' ' ' ' ' . 39211 293 TOTAL. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , Securities carried at $5,487,516. in the above statement are deposited as required by law. *Securities carried on basis prescribed by the National Association of Insurance Commissioners. On the basis of December 31, 1986 market quotations for all bonds and stocks owned, this Company's total admitted assets would be $413,364,787. and surplus as regards policyholders $196,564,627. I, WILLIAM R. Amos, Treasurer of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing statement is a correct exhibit of the assets and liabilities of the said Company, on the 31st day of December, 1986, according to the beat of my information, knowledge and belief. R�illiam R. Amos Treasurer STATE OF MARYLAND CITY OF BALTIMORE SS: Subscribed and sworn to, before me, a Notary Public of the State of Maryland in the City of Baltimore, this 31st day of Jany, 1987. Mary J. McCombs Notarial Notary Public Sea! My commission expires July 1, 1990. * h� Bond No....3009 88 05 Fidelityd Deposit Can HOME OFFICE OF MARYLAND BALTIMORE, MD. 21203 Labor and Material Payment Bond # 3009 88 05 Note: This bond is issued simultaneously with Performance Bond in favor of the owner conditioned on the full and faithful performance of the contract. KNOW ALL MEN BY THESE PRESENTS: That--------Paul Corazzini & Sons-. Inc Here' sert name and addre or 1 1 title he ntrac r 33 Madison Stz�ee' reenpor ,- New �`Ctor` `� 9t+t as`Principal, hereinafter called Principal, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corpora- tion of the State of Maryland, with its home office in the City of Baltimore, Maryland, U. S. A., as Surety, hereinafter called Surety, are held and firmly bound unto................................................................... -------------------- Town ................... Town--of--Southold-.-.-N y•----------- ---------------------------------------------------------------------------------- (Here insert the name and address or legal title of the Owner) as Obligee, hereinafter called Owner, for the use and benefit of claimants as hereinbelow defined, in the amount of......_.One Hundred Ninety Thousand Five Hundred and --------------------- ----------------no/100 - ---- - -------------- -- - --------------------------- ----- -------- ----------- --- ------ --------- --------- --------- ----------------- 1909500-00 (Here insert a sum equal to at least one-half of the contract price) Dollars ($----------------------------------------------------), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written agreement dated--------------------------------------------------.........____.--_19.__.___-, entered into a contract with Owner for.------Furnish...and---8pply--liquid---asphalt---------............. -----------------------------------------------------------------------------------------------------------------------------------------------------------------......------------------ --------------- ----I------------------------- ---------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ in accordance with drawings and specifications prepared by------- _..-------------------------------.-.-------------------------------------- --------------------------------------------------------------------------------------- ---------------I----------------------------------- (Here insert full name,title and address) which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make pay- ment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract,then this obligation shall be void;otherwise it shall remain in full force and effect,subject,however,to the following conditions: 1. A claimant is defined as one having a direct contract with the Principal or with a sub-contractor of the Principal for labor, material, or both, used or reasonably required fnr use in the performance of the contract, labor and material being construed to include that part of water,gas,power,light, Cleat,oil,gaso ine, telephone service or rental of equipment directly applicable to the Contract. 2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined,who has not been paid in full before the expiration of a period of ninety (90)days after the date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or expenses of any such suit. 3. No suit or action shall be commenced hereunder by any claimant: (a) Unless claimant,other than one having a direct contract with the Principal, shall have given written notice to any two of the following:The Principal, the Owner,or the Surety above named,within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished,or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an office is regularly main- tained for the transaction of business,or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer. (b) After the expiration of one (1) year following the date on which Principal ceased work on said Contract, it being understood,however,that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. (c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the project,or any part thereof,is situated,or in the United States District Court for the district in which the project, or any part thereof,is situated, and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith here- under, inclusive of the payment by Surety of mechanics' liens which may be filed of record against said improvement,whether or not claim for the amount of such lien be presented under and against this bond. Signed and sealed this----------- -------------3rd------- ------------------day of----------------------Janie..---. --------A.D. 19...$? In the presence of: PAUL CORAZZINI & SONS INC. (SEAL) - ---------------------------------------------- - Principal -------------- - ----- - -------- Title---------------------------- FIDELITY AND DEPOSIT COMPANY OF MARYLAND •---------- --•---------------------------------------------------------- BY-- - --- -----T-fiiin ..... TtiEle----------------(SEAL) Kobert Attorney-in-fact C309eb4— Approved by The American Institute of Architects,A.I.A.Document No.AJII February 1970 Edition. Fidelity and Deposit Company HOME OFFICE OF MARYLAND BALTIMORE Labor and Material Payment Bond 40 No..................................... BEHALF OF ---------------------------------------------------------------- TO ---------------------------------------------------------------- ---------------------------------------------------------------- ---------------------------------------------------------------- .� M STATEOF .----------__---------------------------------------------- ? COUNTYOt--------------------------------------------------------------- ) Onthis -----------------------................................----------------------day of------------------------ ---------------------- ----------------19----- ,before me personally appeared .----------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------- with whom I am personally acquainted,who,being by me duly sworn,did depose and say: Thathe resides at --------------------------------------------------------------- ------------------------ ---------------------that he is the.---------------- --_...-..-------------... ofthe------------------------------------------------------------------------------------------------------------------- .. -------------------------------------.......----------------------------------------------------- the corporation described in and which executed the foregoing instrument; that he knows the corporate seal of said corporation; that the seal thereto affixed is such corporate seal; that it is so affixed by order of the Board of Directors, and that he signed his name thereto by like order. ------------------------------------------------------------------------------------------ Notary ------------------------------------------ Notary Public County BR(112)23-2500,8-85 222747 STATE OF NEW YORK COUNTY OF -------------------Nassau-- --"----"-- J SS: CITY OF New York On thislod -------------......... `-��- --------_-..........day of................................. in the year!99 V ,before me per- sonally came ............... .rt- .. to me known,who,being by me duly sworn,did depose and say,that he resided in the City of..........G.a'rden City. New York ;that he was the Attorney-in-Fact of the .................x.................................. Fidelity and Deposit Company of Maryland, the corporation named in and which executed the within instrument; that he knew the seal of said corportion; that the seal affixed to said instrument was such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. And that the liabilities of said Company do not exceed its assets as ascertained in the manner provided in Section 183 of the Insurance Law, constituting Chapter 33, of the Consolidated Laws of the State of New York. EDITH M. pUTLAND _ _ NOTARY P'UBIJC, State of New York....C�.r� .... _ —,�� f No. 30-4759875 Qualified in Tia, County Notary Public County Commission Expires M BR(93)94- , 85 `"" •a. Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND HOME OFFICE,BALTIMORE,MD. KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,a corporation of the State of Maryland, by C. M. PECOT, JR. , Vice-President, and L. C. WAYMAN, JR. Assistant Secretary,in pursuance of authority granted by Article V1,Section 2,of the By-Laws of said Company,which reads as follows: SEC.2.The President,or any Executive Vice-President,or any of the Senior Vice-Presidents or Vice-Presidents specially authorized so to do by the Board of Directors or by the Executive Committee,shall have power,by and with the concurrence of the Secretary or any one of the Assistant Secretaries,toappoint Resident Vice-Presidents,Assistant Vice-Presidents and Attorneys-in-Fact as the business of the Company may require,or to authorise any person or persons to execute on behalf of the Company any bonds,undertakings,recognizances,stipulations,policies,contracts, agreements,deeds,and releases and assignmentof)judgments,decrees,mortgages and instruments in the nature of mortgages,and also all other s instruments and documents which the business of the Company may require,and to affix the seal of the Company thereto. does hereby nominate constitute and appoint William F. Tynan, III and Robert G. Tynan, both of Garden City, New York, EACH. . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 s rue an aw u agent and Attorney-in-Fact,to make,execute,seal and deliver,for,and on its behalf as surety,and as its$ct and deed: any and all bonds and undertakings. . . . . . . . . . . . . . . . . . . . . . n t e execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Company,as fully and amply,to all intents and purposes,as if they had been duly executed and acknowledged by the regularly elected officers of the Company at its office in Baltimore, Md., in their own proper persons. This power of attorney revokes that issued on behalf of William F. Tynan, III and Robert G. Tynan, dated March Il , 1981 . The said Assistant Secretary does hereby certify that the aforegoing is a true copy of Article VI,Section 2,of the By-Laws of said Company,and is in force. now IN WITNESS WHEREOF,the said Vice-President and Assistant Secretary have hereunto subscribed their names and affixed the Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this .............10th day of...................A,uguu;iC........ , A.D. 19--.83. FIDELITY AND DEPOSIT COMPANY OF MAff LAND DKEroa�o ATTEST: oSEALfl n eB [.................. e Asa t Secretary f ice•iore nt STATE OF MARYLAND SS: CITY OF BALTIMORE On this 10th day of August A.D. 19 83 ,before the subscriber,a Notary Public of the State of Maryland,in and for the City of Baltimore,duly commissioned and qualified,came the above-named Vice-President and Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same,and being by me duly sworn,severally and each for himself deposeth and with,that they are the said officers of the Company aforesaid,and that the seal affixed to the preceding instrument is the Corporate Seal of said Company,and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed by Official Seal,at the City of /hey d year fir a written. uft NOT"ar • ... ..................... ........ ..........-....... ------------- P • Notary Pu lic Comm sio x Ires....July...1-,...I.9•••• CERTIFICATE 1,the undersigned, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,do hereby certify that the original Power of Attorney of which the foregoing is a full,true and correct copy,is in full force and effect on the date of this certificate:and I do further certify that the Vice-President who executed the said Power of Attorney was one of the additional Vice-Presidents specially authorized by the Board of Directors to appoint any Attorney-in-Fact as provided in Article VI,Section 2 of the By-Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 16th day of July, 1969. RESOLVED:"That the facsimile or mechanically reproduced signature of any Assistant Secretary of the Company,whether made heretofore or hereafter,wherever appearing upon a certified copy of any'power of attorney issued by the Company,shall be valid and binding upon thegCompany with the same force and effect as though manually affixed." IN TESTIMONY WHE ,I have hereunto subscribed my name and affixed the corporate seal of the said Company,this.---I >.............. day of.......................... ........... ... ............................ .............. L1428—Ctf.-3M,tr82 214234 —093-2764 Assist ecretary FOR YOUR PROTEIC"I'IO 1,OOK FOR T111-, F, 1) t�':1"I'1':R�1:�1K LI4M8.IR'SI--45M,2-87 22591 FIDELITY AND DEPOSIT COMPANY OF MARYLAND Statement of Financial Condition AS OF December 31, 1986 The U0 Companies ASSETS *Bonds . .. . . . . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . .. . . . . . .. . . . . . .. .. .. . . . . $ 173,849,139 *Stocks . .. . . .. . .. . . . . .. .. . . .. . . . . . . ... . . . . . .. .. . . .. . . . . ...... . . . .. 189,770,076 Real Estate . . . . .. . .. . .. .. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . .... .. .. . . 3,235,764 Cash in Banks and Offices and Short Term Investments. . . . . . .. . . . . . . . .. 11,349,247 Premiums in Course of Collection (less than 90 days old). . . . . . ... . . . . . . . 5,295,224 Reinsurance and Other Accounts Receivable. . . . . . . . . . . . . . . . . . ..... . . . . . 14,711,843 TOTAL ADMITTED ASSETS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . $ 398,211,293 LIABILITIES, SURPLUS AND OTHER FUNDS Reserve for Unearned Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 118,323,188 Reserve for Claims and Claim Expenses. . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . 80,978,935 Reserve for Taxes and Expenses. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . 6,290,468 Miscellaneous Reserves and other Liabilities. . . . . . . . . . . . . . . . . . .... . . . . . . 11,207,570 TOTAL LIABILITIES........................................................... $ 216,800,161 Capital Stock, Paid Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5,000,030 Surplus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176,411,132 Surplus as Regards Policyholders. . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . 181,411,132 TOTAL. .. . . . . . . . . . . . . . . . . . . .. . . . . .. . . . . . . . . . . . . . . . . . . . . . .. . . . . . .. $ 398,211,293 Securities carried at $5,487,516. in the above statement are deposited as required by law. *Securities carried on basis prescribed by the National Association of Insurance Commissioners. On the basis of December 31, 1986 market quotations for all bonds and stocks owned, this Company's total admitted assets would be $413,364,787. and surplus as regards policyholders $196,564,627. I, WILLIAM R. Amos, Treasurer of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing statement is a correct exhibit of the assets and liabilities of the said Company, on the 31st day of December, 1986, according to the best of my information, knowledge and belief. William R. Amos Treasurer STATE OF MARYLAND CITY OF BALTIMORE SS: Subscribed and sworn to, before me, a Notary Public of the State of Maryland in the City of Baltimore, this 31st day of January, 1987. Mary J. McCombs Notarial Seal Notary Public My commission expires July 1, 1990. Y.O. Box 11 /v Southold, New York 11971 J61TH T. TERRY ` • TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 8, 1987 John C. Welch, Manager R. O. Welch Asphalt Corporation 1064 Woodcrest Avenue Riverhead, New York 11901 Dear Mr. Welch: The Southold Town Board, at their regular meeting held on June 2, 1987, withdrew their acceptance of your bid for supplying Grades RC-2 and MC-2 Asphalt Road Materials to the Highway Department, whereas you failed to submit the required bonds in accordance with the bid contract. A certified copy of the Board's resolution is enclosed. The Board's resolution authorized the return of your $3,000. 00 bid deposit check, which is enclosed herewith. . Very truly yours, Judith T. Terry Southold Town Clerk Enclosures (2) cc: Supt. of Highways Jacobs FIRST INTERSTATE BANK OF DENVER,NA.,DENVER.COLORADO. 2]-t t 020 RmmEAD SAVINGS BANK,. 61-020 : MEMBER FDIC ACCT # 0100040173 04--15-87 $**3>,000.00 W THREE T14OUSAND AND 00/100 DATE PAY$ PAY TO THE TOWN OF SOUTHOLD Y ORDER OF Z m SENDER --�$ ��r JClds \ ( L e i Z( ")�-14--+� (YOUR N ME HERE) AUTHORIZED SI U ADDRESS y y AAye• ,( (YOUR ADDRESS H E) AUTHORIZED SIGNATURE , iw�/ _ 19/( ) TWO SIGNATURES REQUIRED FOR AMOUNTS IN 111 � 6 I =/ IXCESS OF TWO THOUSAND DOLLARS ISSUED Rv AMERICAN EXPRESS TRAVEL RELATED SERVICES GOMPA r INC..Englew .COloraao 4 10 20000 1131: 6 1 1110 200 S 3 3 16 7ii' 5�� c �o o� d .ill► � Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T. TERRY TELEPHONE TOWN CLERK (516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JUNE 2, 1987: WHEREAS, the Southold Town Board, on April 21, 1987, accepted the bid of R. O. Welch Asphalt Corp. in the amount of $1. 18 per gallon for delivering and applying 150,000 gallons, more or less as may be needed of Grades RC-2 and MC-2 Asphalt Road Materials, and WHEREAS, on April 23, 1987 the Town Clerk notified R. O. Welch Asphalt Corp. of the aceptance of their bid, and in accordance with the Specifications, requested the submission of a Labor and Material' Payment Bond, and a Performance Bond for the faithful performance of the contract, each in the amount of $177,000. 00; and WHEREAS, on May 15, 1987, after failure of the bidder to submit the required bonds, the Superintendent of Highways caused a letter to be hand delivered to R. O. Welch Asphalt Corp. notifying them that the performance bond must be received no later than 12:00 P.M. on Wednesday, May 20, 1987 at the Town Clerk's Office, otherwise the bid of the next lowest bidder will be accepted, all in accordance with Item 6 of the signed bid form of April 20, 1987; and WHEREAS, R. O. Welch Asphalt Corp. failed to deliver said bonds by May 20, 1987, or in' fact to this date; now, therefore, be it RESOLVED that the Town Board of the Town of Southold hereby withdraws their acceptance of the bid of R. O. Welch Asphalt Corp. for supplying Grades RC-2 and MC-2 Asphalt Road Materials, and authorizes the return of their $3,000. 00 bid deposit check; and be it further RESOLVED that the Town Board hereby accepts the bid of the next lowest bidder, Paul Corazzini. 8 Sons Inc. , in the amount of $1.24 per gallon for delivering and applying 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials. Judith T. Terry Southold Town Cler1 June 8, 1987 Highway Department Town of Southold Peconic Lane Peconic, N.Y. 11958 RAYMOND L.JACOBS Tel.765-3140 Superintendent •734-5211 RESOLUTION BY: SECONDED BY: RESOLVED: That the Superintendent of Highways, of the Town of Southold reguest for the Town Board to recind the bid award of R.O. Welch Asphalt Corp. for 150, 000 gallons, more or less as may be needed, of Grades RC -2 and MC -2 Asphalt Road Materials for the default of non-performance bond and the next lowest bidder be awarded the bid. (Awarded April 21 , 1987, resolution No. 15) VOTE OF THE TOWN BOARD Supervisor Frank J. Murphy (Yes) (No) Councilman James A. Schondebare (Yes) (No) Councilman Paul Stoutenburgh (Yes) (No) Justice Raymond W. Edwards, Jr. (Yes) (No) Councilwoman Jean W. Cochran (Yes) (No) Councilman George L. Penny, III (Yes) (No) Judith Terry, Town Clerk Dated: June 2, 1987 Highway Department COPY FOR YOU Town of Southold MFORNATION Peconic Lane Peconic, N.Y. 11958 RAYMOND L.JACOBS Tel.765-3140 Superintendent •734-5211 May 15, 1987 MAY 151%7 S0"0MM T� R.O.Welch Corp. 1064 Woodcrest avenue Riverhead, New York 11901 Attn: Mr. John Welch RE: ASPHALT ROAD MATERIALS FOR DELIVERY TO THE TOWNOF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Dear John: At the Highway Committee meeting held on May 14, 1987 , it was concluded that the performance bond of the recently awarded bid must be received no later than, 12 :00 P.M. on Wednesday, May 20, 1987 at the Town Clerk's Office, Main Road Southold, New York. Otherwise the bid of the next lowest bidder will be accepted, according to Item 6 of the signed bid contract of April 20, 1987 . Very truly Yours, ` cY RAYMOND L. JACOBS Sup' t of Highways FO�t O p'I, 'Town Hall, 53095 Main Road P.O. lox 1179 Southold, New York 1 1971 .JUDITH T. TERRY TGLITHON1•: TOWN CLERK (516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 23, 1987 John C. Welch, Manager R. O. Welch Asphalt Corp. 1064 Wood Crest Avenue Riverhead, New York 11901 Dear Mr. Welch: The Southold Town Board, at their regular meeting held on April '21 , 1987, accepted your bid in the amount of $1. 18 per gallon for deliverying and applying 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials. In accordance with the Specifications, upon receipt of a Labor and Material Payment Bond, and a Performance Bond for the faithful performance of the contract, each in the amount of $177,000. 00, your $3,000. 00 bid'deposit check will be returned to you. Very truly yours, Judith T. Terry Southold. Town Clerk cc: Supt. of Highways Jacobs O�oc��F�D(,�{Coli U") Town Hall, 53095 Main Road 4P.O. Box 1179 Southold, New York 11971 .JUDITH T. TERRY TELEPHONE TOWN CLERK (516) 765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 23, 1987 Paul Corazzini Paul Corazzini 8 Sons Inc. P. O. Box 36 Greenport, New York 11944 Dear Paul: The Southold Town Board, at their regular meeting held on April 21, 1987, accepted the bidof R. O. Welch Asphalt Corp, in the amount of $31. 18 per gallon for furnishing and applying '150,000 gallons, more or less, of Grades RC-2 and MC-2 Asphalt Road Materials. Thank you for submitting your bid for this proposal . Your $3,800. 00 bid deposit 'check is returned herewith. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure Gq' . T11S CIEC1K IS DELIVERED FOR RnV..+ENT � ON TIE_WING ICCOUITS. — °"'E ""°U"T PAUL CORAZZINI & SONS INC. 14 818 ASPHALT PAVING GREENPORT. N.Y. 11944 50-791/214 PAY TO THE - - -- ORDER OF � $ 3 flDO, a DOLLARS ' NO L = _-------�-�� FORK G,&NK G.......1.N.Y.11944 � 1 C 1120 148 18u' 1:0 214079121: 11'04311107139 11' BID FORM FOR ASPHALT ROAD MATERIALS FOR DELIVERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby proposes to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated March 24, 1987. A. Delivered to the Town of Southold and applied /, 2q per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities ` Q 9 p a ye_u,Y-.LI B. Location of Storage Facilitiesp� C. Capacity of Storage Facilities ya pp 3. The undersigned further states that the type, capacity and number of heated tank trucks and transports that he will utilizeare as follows: Ilk ,,I r D_j s tx- & by Le- ✓s 0)"6 n5J1)QP y IL 4. In submitting this bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The under- signed further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this 'proposal he or they waive all right to pead any misunderstanding regarding the same. 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the moneys represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do. hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of the ward of the bid'with the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract. -1- 7. In submitting this bid the undersigned understands that the Town of Southold will'only pay for such road materials as actually ordered and used in any calendar year. DATED: g7 1987. P��I �ayzk, C, r;.L Legal name of pOrtont firm or corporation BY _ ao The P. O. Address of the Bidder is: go Street �-� G ev, ,? v jjjqq City, State, Zip -2- r i IF A CORPORATION NAME ADDRESS President Secretary Treasurer IF A FIRM NAME OF MEMBERS ADDRESS -3- FROM: EXXON COMPANY, U.S.A. TO: om',. .x5 r c SUPPLY CERTIFICATION PAVING CUTBACKS RC/MC GRADES (INCLUDING RC-250/MC-250) Exxon Company, U.S.A. manufactures these Asphalt Products in Bayonne, NJ. An adequate on demand inventory is maintained in order to supply normal demand for all grades except MC/RC-800 which require 3 day advance notice. Bayonne's operations hours permit adequate access for our customers. Availability of these grades will be maintained during 1987. `T. E. Williams BIDDER'S CERTIFICATE FOR ASPHALT CUTBACK This is to certify that the undersigned proposed to furnish Cutback Asphalt which will comply with the requirements for type Cvf'IA-,.,P Grade .ab-a Zyo The Cutback Asphalt is manufactured by 6ax" ,? TThewhose plant is located at /5-.1�4 4-9mALT- The plant has a capacity of Jp0 poe gallons per 8 hour day and has regularly manufactured Cut Back Asphalt for the pasty years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive an award of order or contract on any of the item(s) bid upon we will begin delivery of Cutback Asphalt within Jam, hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of l0 5 Dy gallons per 8 hour day. Pala/ Parte- 2 iri��o�S� rfc_ Cothi5any BY: �rS Official Title Date: �-T�,f��7 If the bidder is an authorized agent of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that Name of Bidder Street City & Zone No. State Zip Code is our authorized agent and is capable of making deliveries in compliance with the above certificate. Name of Manufacturer BY: Official Title Date: NON-COLLUSIVE BIDDING CERTIFICATE BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFIES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION : (b) THIS BID OR PROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COMPETITOR OR POTENTIAL COMPETITOR: (c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSAL: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF REGARD- ING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIE BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT : �'yylc, z��Kj Na of Officer AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT: Described Project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION ADOPTED BY P24vZ[ 4�2o� CORPORATION AT A MEETING OF ITS BOARD OF DIRECTORS HELD ON THE ..Z/, _DAY OF 19�. Secretary LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Maine Road, Southold, New York 1.1971. The sealed bids, together with allon-Collusive Bid' Certificate, bank draft or certified check in the amount equal to 2% of the amount of the bid, Bid Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold at the Southold Town hall, Main Road, Southold, New York until 11 :00 A.M. , Thursday, April '16, 1987, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in' any bid, should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is 'exempt. DATED : March 24, 1987. JUDITH T . TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, APRIL 2, 1987, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Jacobs Dodge Reports Town Clerk's Bulletin Board SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Under the specifications, bids are sought .for the purchase and application of Asphalt Road Material for the use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in'a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid must be marked "Bid for Asphalt Road Materials." Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York 11971. Bids will be received at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York until 11:00 o'clock A.M. on April 16, 1987, as set forth in the published Notice to Bidders published in The Suffolk Times and The Long Island Traveler- Watchman. Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in'an amount equal to 20 of the amount of the bid. All bid deposit checks except that of the lowest responsible bidder will be returned within five (5) days after the signing the contract. The bid check of the lowest responsible bidder will be retained until said' bidder has executed and delivered to the Town Clerk the contract, bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his bid deposit shall be for- feited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit of the property Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in effect at his expense, during the term of the contract, a bond for the faithful performance of the contract, the amount of which shall be 1000 of the total bid price. The form of the required performance bond, the sufficiency of sureties and the manner of execution shall be approved by the Town Board. ITEM NO. 1 Under this Item No. 1, bids are requested for the purchase of 150, 000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1987, of Grades RC-2 and MC-2 Asphalt Road Materials, which materials shall comply with the specificastions set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150,000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its requirements for the 1987 calendar year. The bidder will be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. Page 2 - Specifications for the Purchase and Application of Asphalt Road Materials The bidder must have not less than 30,000 gallons of Grade RC-2 material and not less than 30,000 gallons of Grade MC-2 material in heated storage tanks located in the Town of Southold, or deliver to and applied in locations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit, as and when required by the Superintendent of Highways for the calendar year 1987. The bidder must specify the facilities which he will maintain in the Town of Southold for storage of the above materials as well as the location of said storage facilities in the Town of Southold, or the heated tank trucks to be utilized in the performance of the contract. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8,000 gallons within three (3) hour of notification by the Highway Department. The sufficessful bidder's trucks must be equipped with a wheel calibrated instrument for accuracy of application. Each bid'must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant, and authorizing the. Bidder to act as agency for the supplier, in the Town of Southold. The Town will only pay for such road materials as actually ordered and used in any calendar year. DATED : March 24, 1987. TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS • Page 3 SPECIFICATIONS FOR RC-2 AND MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17.3 15.7 Spec. Gravity @ 77°F 0. 95 0. 96 Flash Teg CC°F 87. 170 f Vis SSF 140°F 152 149 Distillation o Rec. @ 374°F 14 @ 437°F 19 @ 500°F 21 8 @ 600°F 23 18 @ 680°F 24 23 Distillate o to 680°F @ 374°F 57 @ 437°F 78 0 @ 500°F 86 35 @ 600°F 98 78 Residue by diff. o Vol . 76 77 Test on Residue from distial Pen at 77°F 96 187 Ductility at 77°F 1101 110f 1/0 Sol in CC 14 99.9 99. 9 Spot Test OLIENSIS Reg. Reg. DATED : March 24, 1987. TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS BID FORM FOR ASPHALT ROAD MATERIALS FOR DELIVERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby proposes to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Material's to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated March 24,. 198 7. A. Delivered to the Town of Southold and applied /, / y� per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in'the Town of Southold are as follows: A. Type of Storage Facilities )45AT�D B. Location of Storage Facilities k 4 6 4-0 , 14, y, C. Capacity of Storage Facilities 7 0� 3. The undersigned further states that the type,• capacity and number of heated tank trucks and transports that he will' utilize are as follows: 4. In submitting this 'bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The under- signed further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in' signing this 'proposal he or they waive all right to pead any misunderstanding regarding the same. 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ 3 e -a'0 i 'i' - In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in' all respects comply with the specifications and this form of bid, the moneys represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in'the above said provisions. 6. On acceptance of this bid� the undersigned does or do. hereby bind himself or themselves to enter into a written contract within' ten days of the date of notice of theeard of the bid'with the said Town of Southold, and to comply in'all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract. -1- 7. In submitting this bid the undersigned understands that the Town of Southold will'only pay for such road materials as actually ordered and used in any calendar year. DATED: C D Legal name o person, firm or. corporation BY: The P. O. Address of the Bidder, is: �- p ,16( v LVO ? &-A A—:: Street /Ic & , _ N, /la& City, State, Zip' -2- IF A CORPORATION NAME ADDRESS President s,7-- Secretary lSecretary 1.4 Aj Treasurer 1 IF A FIRM NAME OF MEMBERS ADDRESS -3- NON-COLLUSIVE BIDDING CERTIFICATE BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFIES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION : (b) THIS BID OR PROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COMPETITOR OR POTENTIAL COMPETITOR: (c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSAL: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF REGARD- ING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIE BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT: 49 Az Name of Officer AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT: P? � P LI �,�7 i D Iq L c q v i'p ,f-S IW-4 L 7- --- 7,-0 W& 5 Described Project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION ADOPTED BY /) t /� g p -,�L-� CORPORATION AT AIMEETING OF ITS BOARD DIRECTORS HELD ON THE DAY OF ,� / 19 . Secretary BIDDER'S CERTIFICATE FOR ASPHALT CUTBACK This is to certify that the undersigned proposed to furnish Cutback Asphalt which will comply with the requirements for type Grade G- r � The Cutback Asphalt is manufactured by 414-/_IQL AU n d 115IAI lA whose plant is located at� t L The plant has a capacity of �, tt,p,y-mss gallons per 8 hour day and has regularly manufactured Cut Back Asphalt for the past SO years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive an award of order or contract on any of the item(s) bid upon we will begin delivery of Cutback Asphalt within `3 hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of lij gallons per 8 hour day. Company r Officia Title Date:_ Z-6 / Z :2 If the bidder is an authorized agent of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that 9.0. fit/ Name of Bidder /O.0 o 47 ' t r ai Street City n-1 State Zip Code is our authorized agent and is capable of making deliveries in compliance with the above certificate. JP ,CtTi.✓� Name of Manufacturer BY: allted. /Oficia! Title Date:,. LEGAL NOTICE NOTICE TO BIDDERS 'I NOTICE IS HEREBY GIVEN in' accordance with the provisions of Section i+ 103 of the General Municipal Law, sealed bids are sought and requested for i the purchase and application of 150,000 gallons, more or less as may be needed 11 of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the I� Office of the Town Clerk, Town of Southold, Town Hall, Main' Road, Southold, i New York 1.1971. I� The sealed bids, together with a Non-Collusive Bid' Certificate, bank draft or certified check in` the amount equal to 2% of the amount of the bid; Ii I' Bid' Form, and Bidder's Certificate will be received by the Town Clerk of the 1 Town of Southold at the Southold Town hall, Main' Road, Southold, New York ! I until '11 :00 A.M. , Thursday, April '16, 1987, at which time they will' be opened and read aloud in' public: The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in' any i bid, should it be deemed in' the best interest of the Town of Southold to do so. All bids must be signed and sealed in' envelopes plainly marked "Bid on i! Asphalt Road Materials", and submitted to the Office of the Town Clerk. The i j bid' price shall not include any tax, federal, state or local, from which the Town of Southold is 'exempt. DATED : March 24, 1987. JUDITH T . TERRY j SOUTHOLD TOWN CLERK I PLEASE PUBLISH ONCE, APRIL 2, 1987, AND FORWARD ONE (1) AFFIDAVIT If OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Jacobs Dodge Reports Town Clerk's Bulletin' Board SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Under the specifications, bids are sought -for the purchase and application of Asphalt Road Material for the use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in'a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid'must be marker, "Bid for Asphalt Road Materials." Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Town Hall, Main' Road, Southold, New York 11971. Bids will be received at the Office of the Town Clerk of the Town of Southold, Town Hall, Main'Road, Southold, New York until 11:00 o'clock A.M. on April 16, 1987, as set forth in the published Notice to Bidders published in The Suffolk Times and The Long Island Traveler- Watchman. Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in'an amount equal to 20 of the amount of the bid'. All bid'deposit checks except that of the lowest responsible bidder will be returned within five (5) days after the signing the contract. The bid*check of the lowest responsible bidder will be retained until said' bidder has executed and delivered to the Town Clerk the contract, bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his 'bid' deposit shall be for- feited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit 'of the property Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in'effect at his expense, during the term of the contract, a bond for the faithful performance of the contract, the amount of which shall be 100% of the total bid price. The form of the required performance bond, the sufficiency of sureties and the manner of execution shall be approved by the Town Board. ITEM NO. 1 Under this 'Item No. 1, bids are requested for the purchase of 150,000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1987, of Grades RC-2 and MC-2 Asphalt Road Materials, which materials shall comply with the specificastions set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150,000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its requirements for the 1987 calendar year. The bidder will' be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. • Page 2 - Specifications for the Purchase and Application of Asphalt Road Materials The bidder must have not less than 30,000 gallons of Grade RC-2 material and not less than 3o,000 gallons of Grade MC-2 material in heated storage tanks located in the Town of Southold, or deliver to and applied inAocations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit,' as and when required by the Superintendent of Highways for the calendar year •1987. The bidder must specify the facilities which he will �maintain in the Town of Southold for storage of the above materials as well as the location of. said' storage facilities in the Town of Southold, or the heated tank trucks to be utiliied in the performance of the contract. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8,000 gallons withinthree (3) hour of notification by the Highway Department. The sufficessful bidder's trucks must be equipped with a wheel calibrated instrument for accuracy of application. Each bi&must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant, and authorizing the. Bidder to act as agency for the supplier, in'the Town of Southold. The Town will only pay for such road materials as actually ordered and used in any calendar year. DATED: March 24, '1987'. TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS • Page 3 SPECIFICATIONS FOR RC-2 AND MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17.3 15.7 Spec. Gravity @ 77°F 0-.95 0. 96 Flash Teg CC°F 87. 170 f Vis SSF 140°F 152 149 Distillation % Rec. @ 374°F 14 @ 437°F •19 @ 500°F 21 8 @ 600°F 23 18 @ 680°F 24 23 Distillate % to 680°F % @ 374°F 57 @ 437°F 78 0 @ 500°F 86 35 @ 600°F 98 78 Residue by diff. % uol . 76 77 Test on Residue from distial Pen at 77°F 96 187 Ductility at 77°F 1101 110f 1/0 Sol in CC 14 .99.9 99.9 Spot Test OLIENSIS Reg. Reg. DATED: March 24, 1987. TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS 0 0 BIDS - GRADES RC-2 E MC-2 ASPHALT ROAD MATERIALS Ii Bid opening: 11:00 A.M. , Thursday, April '16, 1987 1. Ago & 7 -,L 94�2 3a Y-1 az y�;- 3. 4. Cc�-v�a C�,,�w�•, 5. 6. 7. 8. 9. 10. LEGAL NO`t'ICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN STATE OF NEW YORK ) in accordance with the provi- ) SS: sions of Section 103 of the Gen- eral Municipal Law, sealed bids COUNTY OF SUFFOLK ) are sought and requested for the purchase and application of 150,000 gallons, more or less as Richard Wi 11 iamsof Greenport, in may be needed of Grades RC-2 and MC-2 Asphalt Road Mate- said County, being duly sworn, says that he/she is rials, delivered to the Town of Principal Clerk of THE SUFFOLK TIMES, a Weekly Southold and applied. Specifica- tions for the above may be ob- Newspaper, published at Greenport, in the Town tained at the Office of the Town Of Southold, County of Suffolk and State of New Clerk, Town of Southold, Town Hall,Main Road,Southold, new York, and that the Notice of which the annexed is York 11971. The sealed bids,together with a printed copy, has been regularly published in a Non-Collusive Bid Certificate, said Newspaper Once each week for 1 bank draft or certified check in the amount equal to 2% of the weeks successively, commencing on the_2nd amount of the bid, Bid Form, day Of April 19_�7 and Bidder's Certificate will be received by the Town Clerk of f the Town of Southold at the Southold Town Hall,Main Road, Southold,New York,until 11:00 A.M.,Thursday,April 16, 1987, Principal Clerk at which' "time they will be" opened and read aloud in public. The Town Board of the Town of Sworn t0"ore me phis Southold reserves the right to day of __.. 19 MARY K.DEte AN of reject any and all bids and waive any and all informality in any /nom NOTARY PUBLIC,State of New York bid, should it be deemed in the Suffolk county No.484986Q,,� C�� Term Expires Febfuaf best interest of the Town of �l�l9Y� Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials",and submitted to the Office of the Town Clerk. The bid price shall not include any tat, federal, state or local, from which the Town of Southold is exempt. DATED:-March 24,1987. JUDITH T.TERRY SOUTHOLD TOWN CLERK 5550-1TA2 COUNTY OF SUFFOLK STATE OF NEW YORK ss: Patricia Wood, being duly sworn, says that she is the LEGAL NOTICE NOTICE TO BIDDERS Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; NOTICE IS HEREBY GIV- and that the notice of which the annexed is a printed copy, EN,in accordance with the pro has been published in said Lon Island Traveler-Watchman visions of Section 103 of the p g General Municipal Law, sealed once each week for . . . . . . . . . . . . . . . . . . . .. . . . . . . weeks bids are sought and requested , for the purchase and application of 1§o,000gallons'more or less successively, commencing on the . . . . . . . . . . . . . . . . . . . . . . as may be needed of Grades RC-2 and MC-2 Asphalt Road ¢ � -7 Materials,delivered to the Town d a of . . . . . . . . . . . ., 19 . . . . . of Southold and applied. Specifications for the above may be obtained at the office of the " " ' " " " " " " " " " ' Town Clerk,Town of Southold, Town Hall, Main Road, Southold, New York, 11971. The sealed bids,together with ' allon-Collusive Bid Certificate, Sworn to before me this . . . . . . . . .c:". . . . . . . . . . day of C bank draft or certified check in the amount equal to 20h of the amount of the bid, Bid;Form, . . . . . . . . . . . . . . . . 19 and Bidder's Certificate will be received by thy"Town Clerk of the 'Town of'Southold; at the Southold Town Hall,''Main Road,Southold,New York un- til 11:00 A.M., Thursday, April . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16,1987,at which time they will Notary Public be opened and read aloud in public.'The Town Board of the BARBARA FORBES Town of Southold reserves the Notary Public, State of New York right to reject any and all bids No. 4806K16 and waive any and all inform>ali- Qualified in Suffolk County ty in any bid,should it be deem- Commission Expires / 31 19 S'j i ed in the best interest of .the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on'Asphalt Road Materials;'and submitted to the i Office of the Town Clerk. The bid price shall not include any tax,federal,state or Incl I,from which the Town of Sbuhold is exempt. ' DATED: March 24, 1987 JUDITH T. TERRY i SOUTHOLD 'TOWN CLERK IT-4/2/87(4) STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 27th day of March 19 87 , she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders: 150,000, more or less, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered and applied. Bid opening: 11 :00 A.M. , April 16, 1987, Southold Town Hall. Judith T. Terry ' Southold Town Clerk Sworn to before me this 27th day of March 19 87 Notary Public ELIZABETH ANN NEVILLE Notary Public,State of New York No.52-8125850,Suffolk Co Term Expires October 31, 1 i 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed' i of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, j New York 11971. The sealed bids, together with a Non-Collusive BidCertificate, bank draft or certified check in the amount equal to 20 of the amount of the bid, Bid Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold at the Southold Town hall, Main Road, Southold, New York until 11 :00 A.M. , Thursday, April "16, 1987, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid, should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The I bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED : March 24, 1987. JUDITH T . TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, APRIL 2, 1987, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Jacobs I; Dodge Reports Town Clerk's Bulletin Board I 1 i LEGAL NOTICE NOTICE TO BIDDERS j NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed w of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main' Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid' Certificate, bank draft or certified check in the amount equal to 20 of the amount of the bid, i Bid' Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold at the Southold Town hall, Main` Road, Southold, New York 1; until 11 :00 A.M., Thursday, April '16, 1987, at which time they will be opened and read aloud in' public: The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in' any bid, should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is 'exempt. DATED: March 24, 1987. JUDITH T . TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, APRIL 2, 1987, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Jacobs Dodge Reports Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS j NOTICE IS HEREBY GIVEN in' accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for i� the purchase and application of 150,000 gallons, more or less as may be needed j1 of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main' Road, Southold, New York 1.1971. The sealed bids, together with a Non-Collusive Bid' Certificate, bank �i draft or certified check in the amount equal to 2% of the amount of the bid, BidForm, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold at the Southold Town hall, Main' Road, Southold, New York I I� until 11 :00 A.M., Thursday, April '16, 1987, at which time they will be opened , �j and read aloud in public: The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in' any bid, should it `be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is 'exempt. DATED: March 24, 1987. JUDITH T . TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, APRIL 2, 1987, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Superintendent of Highways Jacobs Dodge Reports Town Clerk's Bulletin' Board SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Under the specifications, bids are sought .for the purchase and application of Asphalt Road Material for the use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid must be marker] "Bid for Asphalt Road Materials." Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York 11971. Bids will be received at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York until 11:00 o'clock A.M. on April 16, 1987, as set forth in the published Notice to Bidders published in The Suffolk Times and The Long Island Traveler- Watchman. Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in an amount equal to 2% of the amount of the bid. All bid deposit checks except that of the lowest responsible bidder will be returned within five (5) days after the signing the contract. The bid check of the lowest responsible bidder will be retained until said' bidder has executed and delivered to the Town Clerk the contract, bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his bid deposit shall be for- feited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit of the property Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in effect at his expense, during the term of the contract, a bond for the faithful performance of the contract, the amount of which shall be 100% of the total bid price. The form of the required performance bond, the sufficiency of sureties and the manner of execution shall be approved by the Town Board. ITEM NO. 1 Under this Item No. 1, bids are requested for the purchase of 150, 000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1987, of Grades RC-2 and MC-2 Asphalt Road Materials, which materials shall comply with the specificastions set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150,000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its requirements for the 1987 calendar year. The bidder will be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. • Page 2 - Specifications for the Purchase and Application of Asphalt Road Materials The bidder must have not less than 30, 000 gallons of Grade RC-2 material and not less than 30,000 gallons of Grade MC-2 material in heated storage tanks located in the Town of Southold, or deliver to and applied in locations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit, as and when required by the Superintendent of Highways for the calendar year 1987. The bidder must specify the facilities which he will maintain in the Town of Southold for storage of the above materials as well as the location of said storage facilities in the Town of Southold, or the heated tank trucks to be utilized in the performance of the contract. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8,000 gallons within three (3) hour of notification by the Highway Department. The sufficessful bidder's trucks must be equipped with a wheel calibrated instrument for accuracy of application. Each bid must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant, and authorizing the Bidder to act as agency for the supplier, in the Town of Southold. The Town will only pay for such road materials as actually ordered and used in any calendar year. DATED : March 24, '1987. TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS % • Page 3 SPECIFICATIONS FOR RC-2 AND MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17. 3 15.7 Spec. Gravity @ 77°F 0. 95 0. 96 Flash Teg CC°F 87. 170 f Vis SSF 140°F 152 149 Distillation % Rec. @ 374°F 14 @ 437°F 19 @ 500°F 21 8 @ 600°F 23 18 @ 680°F 24 23 Distillate % to 680°F @ 374°F 57 @ 437°F 78 0 @ 500°F 86 35 @ 600°F 98 78 Residue by diff. % Vol . 76 77 Test on Residue from distial Pen at 77°F 96 187 Ductility at 77°F 1101 1101 1/0 Sol in CC 14 99.9 99. 9 Spot Test OLIENSIS Reg. Reg. DATED : March 29, 1987. TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS . L • a BID FORM FOR ASPHALT ROAD MATERIALS FOR DELIVERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby proposes to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated March 24, 1987. A. Delivered to the Town of Southold and applied per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities B. Location of Storage Facilities C. Capacity of Storage Facilities 3. The undersigned further states that the type, capacity and number of heated tank trucks and transports that he will utilize are as follows: 4. In submitting this bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The under- signed further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this proposal he or they waive all right to pead any misunderstanding regarding the same. 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the moneys represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of the ward of the bid with the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract. _1_ • 7. In submitting this bid the undersigned understands that the Town of Southold will only pay for such road materials as actually ordered and used in any calendar year. DATED: 1987. Legal name of person, firm or corporation BY: The P. O. Address of the Bidder is: Street City, State, Zip -2- IF A CORPORATION NAME ADDRESS President Secretary Treasurer IF A FIRM NAME OF MEMBERS ADDRESS -3- BIDDER'S CERTIFICATE FOR ASPHALT CUTBACK This is to certify that the undersigned proposed to furnish Cutback Asphalt which will comply with the requirements for type Grade The Cutback Asphalt is manufactured by whose plant is located at The plant has a capacity of gallons per 8 hour day and has regularly manufactured Cut Back Asphalt for the past years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive an award of order or contract on any of the item(s) bid upon we will begin delivery of Cutback Asphalt within hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of gallons per 8 hour day. Company BY : Official Title Date• If the bidder is an authorized agent of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that Name of Bidder Street City E Zone No. State Zip Code is our authorized agent and is capable of making deliveries in compliance with the above certificate. Name of Manufacturer BY: Official Title Date: NON-COLLUSIVE BIDDING CERTIFICATE BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFIES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION : (b) THIS BID OR PROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COMPETITOR OR POTENTIAL COMPETITOR: (c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSAL: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF REGARD- ING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIE BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT : Name of Officer AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT: Described Project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION ADOPTED BY CORPORATION AT A MEETING OF ITS BOARD OF DIRECTORS HELD ON THE DAY OF 19 Secretary Town Hall, 53095 Main Road P.O. Box 1 179 Southold, New York 11971 JUDITH T. TERRY TELEPHONE: TOWN CLERK (516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTIONS WERE ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MARCH 24, 1987: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the purchase and application of 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for an annual contract to furnish and place asphalt concrete within the Town of Southold, as may be required, for a period of one (1) year. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the purchase of 1,000 tons, more or less as may be needed, of Sand Mix Asphalt, furnished and placed. Judith T. Terry Southold Town Clerk March 25, 1987 Highway Department Town of Southold Peconic Lane Peconic, N.Y. 11958 RAYMOND L.JACOBS Tel.765-3140 Superintendent -734-5211 RESOLUTION BY: SECONDED BY: RESOLVED: That the Superintendent of the Town of Southold be authorized to bid for the following; PURCHASE AND APPLICATION OF 150, 000 GALLONS, MORE OR LESS AS MAY BE NEEDED, OF GRADES RC-2 and MC-2 ASPHALT ROAD MATERIALS. VOTE OF TOWN BOARD Supervisor Frank J. Murphy (YES) (NO) Councilman James A. Schondebare (YES) (NO) Councilman Paul Stoutenburgh (YES) (NO) Justice Raymond W. Edwards, Jr. (YES) (NO) Councilwoman Jean W. Cochran (YES) (NO) Councilman George L. Penny, III (YES) (NO) Dated: MARCH 24, 1987 Town Clerk, Town of Southold i