Loading...
HomeMy WebLinkAboutScrap Paper Robert Pflu�,g,er B.P. Wreckers, Ltd. , Re: Agreement for collection, storage removal, and purchase of scrap paper deposited at the Southold Town Landfill Site. Bid was awarded to him on December 2, 1986. A $200.00 bid deposit certified check was submitted with his proposal which was to be returned upon receipt of the required surety. Mr. Pflugercame into the Town Clerk's Office on 12/16/86 to execute his agreement and asked that his $200.00 certified check be applied to the amount of $185.30, the one-third payment due on January 1 , 1987. Mr. Pfluga was given change of $14.70. Since there was not enough cash in the drawer to cash the $200.00 certified check, the check was cashed at the North Fork Bank & Trust Co. by Judith T. Terry, Southold Town Clerk on 12/17/86. The $14.70 which was taken from the petty cash to give Mr. Pflugerhis change was replaced, and the $185.30 due as the one-third payment on January 1 , 1987 was given to Mrs. Joan Richter in the Accounting Department together with a copy of the agreement. i 12/16/26 1PRODUCER THIS CERTIFICATE .S ISSUED AS :> '.1A.7TEk (],r IP<FORMATION ONLY 7 I AND CONFERS N7, RIC:,+CS UPOT,' T�4E CFP IFICP.TE HOLDER. THIS CFRTIFIC"IL DOLS NOT AMEN[, EXTENT) OR ALTER THE COVER- ACI[ AFF C)RDED BY THE POLICIES BEL0;:'. ROY H REEVE AGENCY INC COMPANIES AFFORDING COVERAGE MAIN ROAD MATTITUCK N Y 11952 COMPANY LETTER A TRAVELERS INS CO _ COMP.I rj Y INSURED LETTER R TRAVELERS INS CO COMPANY 1-fP WRECKERS LTD LFTTE_It G SIO YENNECOTT DRIVE COMPANY SOUTHOLD N Y 11971 LETTER D ' COMPANY E LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED j HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDITIONS OF SUCH POLICIES. l CO POLICY EFFECTIVE POLICY EXPIRATION LIABILITY LIMITS IN THOUSANDS LTR TYPE OF INSURANCE POLICY NUMBER DATE IMM DD:YYI DATE IMM/DD YY) OCCU EACPHENCE AGGREGATE A GENERAL LIABILITY 650-11IF1150 12!15/$6 12/15 87 acolEv COMPREHENSIVE FORM NJURY JAJIJ 5w PREMISES/OPERATIONS PROPERTY tJv UNDERGROUND DAMAGE 1,00 ,.J•JN EXPLOSION&.COLLAPSE HAZARD PRODUCTS/COMPLETED OPERATIONS PI&PD CONTRACTUAL (COMBINED • INDEPENDENT CONTRACTORS BROAD FORM-PROPERTY DAMAGE PERSONAL INJURY PERSONAL INJURY [{ AUTOMOBILE LIABILITY 660-111F1150 12115/86 12115/87 N Hv �/�/ , PER w PERSON( ANY AUTO BOUILY INJURY 500 ALL OWNED AUTOS (PER IJIJ ACCIDENTI _{ HIRED AUTOS PROPERTY NON-OWNED AUTOS DAMAGE lOQ GARAGE LIABILITY BI&PD COMBINED _�I,d,p,� t —EXCESS LIABILITY ��iI�C UMBRELLA FORM _ BI&PD COMBINED OTHER THAN UMBRELLA FORM - STATUTORY WOR KERS'COMPENSATION AND (EACH ACCIDENT) EMPLOYERS'LIABILITY (DISEASE-POLICY LIMIT) (DISEASE-EACH EMPLOYEE OTHER ..'i DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS CONTRACT - SALE AND REMOVAL OF PAPER FROM SOUTHOLD TOWN LAS ILL 'ADDL INSURED--- TOWN OF ,S.WTHOLD 71. SHOULD ANY" �'HE 'ASOVE DESCRIBED POI.1C EA IE d BEFORE THE EXPIRATION DATE EREOF, THE ISSU►NG COMPANY TOWN OF SOUTHOLD 1� WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO 53095 MAIN ROAD THE CERTIFICATE HOLDER NAMED TO THELEFT'. BUT FAILURE TO MAIL CE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF SOUTHOLD N Y 11571 ANY KIU PON'THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHOR EPRESE A E AGREEMENT THIS AGREEMENT made and entered into this 2nd day of ,i December ,1986, between the TOWN OF SOUTHOLD, a municipal I' corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and B. P. WRECKERS, LTD. , 1 a domestic corporation of the State of New York, having its principal office i ?I at 510 Yennecott Drive, Southold, New York, party of the second party, hereinafter called the "Contractor". WITNESSETH : In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and �. incidentals and to furnish all the labor to do all the work required for the j I purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of x. this Contract. In consideration of which the Contractor shall pay to the Town of Southold the sum of Five hundred fifty-five dollars and eighty-eight cents ($555. 88) , in three equal installments as follows: one-third (1 /3) thereof ($185. 30) on January 1, 1987; one-third (1 /3) thereof ($185- 29) on May 1, 1987; and one-third (1/3) thereof ($185.29) on September 1, 1987. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the contract. !1 4. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the i' application of either party, this contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respect- ive parties and their respective seals affixed, the day and year first above written. TOWN SO O (SEAL) , B anci r y, Supervisor i B. P. WRECKERS, LTD. (S E A L) By el�Z2� Robert Pfluge�, P esident -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this 2nd day of December :1986, before me personally came FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at Old Main' Road, Mattituck, New York, that he is the Supervisor of the Town of Southold, the Corporation described i in and which executed the foregoing instrument; that he knows the seal of said Corporation; that the seal affixed to said' instrument is such Corporate seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Public' juwmg'mo Naw York 83 Suffolk Cou RY p "s = pCommission Expires March 30,1 .// is STATE OF NEW YORK)ss COUNTY OF SUFFOLK) On this /L�day of ko c [ 1986, before me personally came ROBERT PFLUGER to me personally known, being by me duly i sworn did depose and say that he resides at 510 Yennecott Drive, Southold, New York , that he is the President of B. P. WRECKERS, LTD., the corporation described in' and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was i so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary' Public V LINDA J.COOPER Notary Public State of New Yor� No.4822563.Suffolk County Term Expires December 31,19- -3- FQ0 Q�o��FcoG Town Hall, 53095 Main Road w P.O. Box 1179 Southold, New York 1 1971 JUDITH T. TERRY TELEPHONE TOWN CLERK (516) 765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 5, 1986 Mr. Robert Pfluger B. P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: The Southold Town Board, at their regular meeting held on December 2, 1986, accepted your proposal for the collection, storage, removal and purchase of all scrap paper deposited at the Southold Town Landfill Site located at Cutchogue, for the period of January 1, '1987 through December 31, 1987, at the bid' price of $555. 88. Please stop at this office at your earliest convenience to execute the agreement, at which time please bring with you a copy of your insurance policy covering the Town of Southold under this agreement, and a check in the amount of $185. 30 representing the one-third payment due on January 1, 1987. You are also required to deposit with me $1,000.00 i n' the form of cash or certified check made payable to the Town of Southold as security for the faithful and prompt performance and completion of the work specified in the specifications and agreement. Since we still have your $1,000. 00 on depositfrom your contract with the Town for the scrap paper for 1986, if you wish this can remain as your deposit under this 'new agreement. Upon execution of the agreement your $200. 00 bid`deposit 'check will be returned to you. -- Please bring your corporate seal when you come in to sign the agreement. Very truly yours, Judith T. rry Southold. Town Clerk PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 28, 1986, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paperdeposited at the Southold Town Landfill' Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1987 to December 31, 1987, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1987) $ ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1/3) on January 1, 1987. (b) One-third (1/3) on May 1, 1987. (c) One-third (1 /3) on September 1, 1987. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; -1- ` Page 2 - Proposa*Scrap Paper • (c) No attempt has been or will ' be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. i! By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day �f of /y0U• 1986. i� I i Signature i Title Firm or Corporation Address S/0 IV/Wlw�cd /^ +/ 560�1�(1� /v, YT / -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that jetfi1, 1-1172) (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall c be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by OF M/&/(F/P5 420 corporation at a meet+ng of its Board of 3 Directors held on the Lday of 1U611C1 J, )1Fx 1986. i cre y (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) 604(14'0� (Corporate Title) (if any) -f Bid on ,4*$25.00 nonrefundable fee to obtain documents*** BIDS - 1987 SALE and REMOVAL OF SCRAP PAPER Bid Opening: 11 :00 A.M., Thursday, November 20, 1986. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF COUNTY OF SUFFOLK SCRAP PAPER FROM ss: SOUTHOLD TOWN STATE OF NEW YORK LANDFILL SITE, FISCAL YEAR 1987 NOTICE IS HEREBY Patricia Wood, being duly sworn, says that she is the GIVEN that sealed bids are Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, sought and requested for the sale of scrap paper by the Town a public newspaper printed at Southold, in Suffolk County; of Southold, according to and that the notice of which the annexed is a printed copy, specifications and a contract to has been published in said Lon Island Traveler-Watchman be let by the Town Board of the g Town of Southold. once each week for . . . . . . . . . . . . . . . . . . . . . . . . . . . weeks sealed proposal#will be received by the Town Clerk of the'Town of Southold at the successively, commencing on the . . . . . . . . . ./. . . . . . . . . . Southold Town Clerk's Office, -� Town .`Hall, Main Road, 1/ Southold, New York,until 11:00 day o . . . . �i` �"."�- 19 . . . . . A.M., Thursday„November 20, 1986, and will be considered publicly at such time and place. ' • • • • • • Specifications,a proposed con- tract for the execution of work, and forms of proposal can be examined at the Office of the Town Cleric, Town Hall, Main Sworn to before me this . . . . . . . . . . . . . . . . . . . . . clay of Road, Southold, New York. Proposals must be made t y � upon and in accordance with the ,.'•'y. •. . . . . . . . 19 . . . form of proposal prepared by 6 the Town Attorney,which form of proposal will have an accom- panying copy of the specifica- tions for said wdrk and pfopos- .� :, y ed agreement and the same may • • • • • • • • be obtained at the Office of the Notary Public Southold Town Clerk at the ' Town Hall, Main .Road, BARBARA FORBES Southold,New York,upon pay- Notary Public, State of New York mens of a fee $ ma ( No. X806846 alified in Suffolk County Proposals shall bee made and „�=uirri Sion ExpiresiL 3 cf J'” received .upon the following 19 conditions: Each proposal must be ac- companied by the deposit of a certified check payable to the order of the Town of Southold in the sum of$200.00,or a bond with sufficient sureties,to be ap- proved by the Town Board, in the penal sum of$200.00 con- ditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date,of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be pro- mptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the fur- ther security prescribed in the Specifications within the time limited herein, then the check desposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Town as liquidated damages,or if a bond has been presented in lieu of a certified check,then the penalty shall be enforced as li- quidated damages. All bids must be marked"Bid for Sale and Removal of Scrap Paper"and must be signed and sealed in envelopes plainly ad- dressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 28, 1986. JUDITH T. TERRY SOUTHOLD TOWN CLERK 1T-11/6/86(51) f I COUNTY OF SUFFOLK f ss: STATE OF NEW YORK F t- Patricia Wood, being duly sworn, says that she is the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Long Island Traver-Watchman once each week for . . . . . . . . . . . . . . . . . . . . . . . . . . . weeks successively, commencing on the . . . . . . . . . .�, day o . . . 6 ?• % . . 19 . 1p� . . . . . . . . . . . . . . . . . . . . . . . . . 1 !. . . . � r Sworn to before me this . . . . . . . . . . . . . . . . . . . . . day of -41 m . . . . . . J9 . . . . . . . . . . . . . . . . . . . . .�. . . . . . . .? . .? . .- . . . . . . . . . . . Notary Public BARBARA FORBES Notary Public, State of New York No. 4806846 Qualified in Suffolk county Commission Expires"-" 3 19 cr i f l $, ,. time sa .e.Speeifi- eations, a proposes tbntract for LEGALNOTICE the .:execution of work, and NOTICE TO BIDDERS fornix of proposal can be FOR SALE ANIS REMOVAL examined at the Office of the SCRAP PAPER IF" 'M Town Clerk, Town Hall, Main SOUTHOLDTO%.. - Road,Southold,New York. LANDFILL SITE, , Proposals must be made upon STATE OF NEW YORK FISCAL YEAR 19$7 and'in accordance with the form NOTICE IS HEREBY GIVEN ofproposal prepared by the SS: that sealed bids are sought and Town Attorney, which form of COUNTY OF SUFFOLK requested for the sale of scrap proposal will have an accom- paper by the Town of Southold,.,. panying copy,;of the specifics- according to specifications and a tions for said work and proposed Of Greenport, in contract to be let by the Town agreement and the same may be SY 8 8 p 'Board of the Town of Southold. obtained at the Office of the said COunty, eing duly sworn,says that he/she is The sealed proposals will be Southold Town Clerk at the received by the Town Clerk of Town Hall, Main Road, South- Principal Clerk of THE SUFFOLK TIMES,a Weekly the Town of Southold at the old,New York,upon payment of Newspaper, published at Greenport, in the Town k Southold Town Clerk's. Office, $25.00. Town Hall, Main Road, South- Proposals shall be made and Of Southold, County of Suffolk and State of New old,New York,until 11:00 A.M., received upon the following con- York, and that the Notice of which the annexed is ditio Each proposal must be accom- Each upon his providing the required Main Road,Southold,New York 1 . i surety. 11971. t panied by the deposit of a cer- Upon acceptance of his bid, if The Town Board reserves the - tified check payable to the order the successful bidder fails to right to reject any and all bids of the Town of Southold in the enter into a contract pursuant to or parts thereof. sum of$200.00, or a bond with the requirements of the Town DATED:October 28,1986. sufficient sureties, to be ap Board,or fails to give the further JUDITH T.TERRY proved by the Town Board, in security prescribed in the SOUTHOLD TOWN CLERK the penal sum of$200.00, con- Specifications within the time li- 1TN6-5406 ditioned that if the.proposal is mited herein,then the check de- accepted the successful bidder posited as aforesaid and the will enter into a contract for the moneys standing to the credit< / Pfineitai Clerk work, and that he will furnish, same shall be forfeited to the 1 within ten days from the date of Town as liquidated damages,or ti the acceptance of the proposal, if a bond has been presented in his suitable surety as provided in lieu of a certified check,then the the Specifications for the faith- penalty shall be enforced as ) 19 MARY K.DEGNAN ful and prompt performance and liquidated damages. NOTARY PUBLICL$'tate of New York completion of the work specified. All bids must be marked`Bid Suffolk Courh)No.484 p for Sale and Removal of Scrap !�.o-"— Term Exgres Februs 19 O C L All deposits except that of the Paper,"and must be signed and J successful bidder will be sealed in envelopes plainly ad- promptly returned and that of dressed to the Southold Town the successful bidder returned Clerk, Southold Town Hail I STATE OF NEW YORK ) ) SS: COUNTY OF SUFFOLKGarot 1 area of Greenport, in said County-being duly sworn,says that he/she is Principal Clerk of THE SUFFOLK TIMES,a Weekly Newspaper, published at Greenport, in the Town of Southold, County of Suffolk and State of New h York, and that the Notice of which the annexed is 4I a printed copy, has been regularly published in said Newspaper once each week for one weeks successively, commencing on the 6 day of Nov 196 Princi Clerk js Sworn to before this . day of— (J 19 MARY K DEGNAN NOTARY PUBLIC,State of New York Suffolk County No.484 19 80 Term Expires Februa i I: i ti STATE OF NEW YORK: SS: COUNTY OF SUFFOLK: JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that she is over the age of twenty-one years; that on the 28th day of October 19 86 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders for Sale and Removal of Scrap Paper from Southold Town Landfill Site, Fiscal Year 1987. Bid Opening: 11 :00 A.M. ; Thursday, November 20, 1986, Southold Town Hall. Judith T. Terry Southold Town Clerk Sworn to before me this 28th day of October 1986 � Notary Public i LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1987 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, November 20, 1986, and will be considered publicly at such time and place. Specifications, a propose contract for the execution of work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Maine Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200. 00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Page 2 - Bids - SAW Paper • Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 28, 1986. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 6, 1986, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following : The Long Island Traveler-Watchman The Suffolk Times Town Board Members Superintendent of Highways Jacobs Town Clerk's Bulletin Board Dodge Reports w► • r TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK The following are the specifications providing for the sale and removal of scrap praper from the Southold Town Landfill Site at Cutchogue, int he Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends by these specifications to seek proposals for the sale of scrap paperdeposited by the public at its Landfill Site located north of County Route 48, at Cutchogue, New York, during the period commencing on January 1, 1987 and ending on December 31, 1987. To effectuate such sale, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional containers (8 ft. by 30 ft. steel trailer-bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap papier. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. It is estimated by the head of the Department of Public Works of the Town of Southold that the volume of scrap paper which will be deposited at the site from January 1 to December 31 will be as follows, to wit: 30 containers of scrap paper. It is intended that when used herein, the term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. 2. The lump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all scrap paperremoved from the Town Landfill Site during the period from January 1 to December 31 regardless of the actual volume of scrap paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap paper removed will be rejected as not complying with the terms and conditions of these specifications. -1- Page 2 - Specifica*s - Scrap Paper In the event the Town accepts a bid for a one year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows: 1/3 on January 1, 1987; 1/3 on May 1, 1987; and 1/3 on September 1, 1987. 2. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap paper deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the High- way Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap papercannot be deposited in containers, the Contractor shall be required to remove all scrap paper deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of containers at the site. 5. The Contractor shall within ten days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1, 000. 00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1, 000.00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provied by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. -2- Page 3 - Specificatos - Scrap Paper The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work on January 1, 1987 and shall continue the work for a period of twelve months, to end on December 31, 1987. 8. The Contractor shall indemnify the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300, 000. 00 with respect to death or bodily injuries to any one person, $500,000. 00 with respect to death or bodily injury I in any one accident, and $25, 000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certif- icates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall -3- Page 4 - S ecifications - Scrap g p p Paper discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap paperor caused by falling from vehicles during transportation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. DATED at Southold, New York, October 28, 1986. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 28, 1986, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paperdeposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1987 to December 31, 1987, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1987) $ ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1/3) on January 1, 1987. (b) One-third (1/3) on May 1, 1987. (c) One-third (1 /3) on September 1, 1987. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; -1- Page 2 - Proposal *crap Paper (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of 1986. Signature Title Firm or Corporation Address -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1986• Secretary (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1987 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, MainRoad, Southold, New York, until '11 :00 A.M., Thursday, November 20, 1986, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of work, and forms of proposal can be examined ii at the Office of the Town Clerk, Town Hall, Main' Road, Southold, New York.' R' Proposals must be made upon and in accordance with the form of li I proposal prepared by the Town Attorney, which form of-proposal will' have i! an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Maine Road, Southold, New York, upon payment of $25. 00. i Proposals shall be made and received upon the following conditions: i Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a .bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200. 00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. p Paper Page 0 Bids - Scra Pa er A g Upon acceptance of his bid, if 'the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. I The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 28, 1986. i JUDITH T. TERRY SOUTHOLD TOWN CLERK I PLEASE PUBLISH ONCE, NOVEMBER 6, 1986, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following : The Long Island Traveler-Watchman The Suffolk Times Town Board Members Superintendent of Highways Jacobs Town Clerk's Bulletin Board Dodge Reports i i c LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1987 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, ij Southold, New York, until '11 :00 A.M., Thursday, November 20, 1986, and will be considered publicly at such time and place. Specifications, a proposed Icontract for the execution of work, and forms of proposal can be examined ii I i at the Office of the Town Clerk, Town Hall, Main' Road, Southold, New York.' i Proposals must be made upon and in accordance with the form of proposal prepared by the Town Attorney, which form of-proposal will' have ii an accompanying copy of the specifications for said work and proposed i +i agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main' Road, Southold, New York, upon payment of $25. 00. i i Proposals shall be made and received upon the following conditions: j Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in' the i penal sum of $200.00, conditioned that if the proposal is accepted the j successful bidder will enter into a contract for the work, and that he will furnish, within ten days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his 'providing the required surety. Page to Bids - Scrap Paper ' Upon acceptance of his bid, if 'the successful bidder fails' to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 28, 1986. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 6, 1986, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Superintendent of Highways Jacobs Town Clerk's Bulletin Board Dodge Reports