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Road Treatment - Type 6 Top (2)
Southold Town Board - Letter Board Meeting of August 26, 2014 C',04 RESOLUTION 2014-720 Item# 5.21 ADOPTED DOC ID: 10062 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-720 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 26, 2014: RESOLVED that the Town Board of the Town of Southold hereby rescinds resolution 2014-633 adopted at the regular Town Board meeting in it's entirety, which read as follows: RESOLVED that the Town Board of the Town of Southold hereby amends resolution#2014- 611, to read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item #5, Type 6 Asphalt Road Treatment: Price per Ton Awarded to: Southold Town Virgin 100-250 98.00 Corazzini Asphalt 250-500 95.00 Corazzini Asphalt 500-1000 90.00 Corazzini Asphalt 1000+ 87.00 Corazzini Asphalt Southold Town RAP 100-250 87.00 Corazzini Asphalt 250-500 85.00 Corazzini Asphalt 500-1000 76.85 Corazzini Asphalt 1000+ 73.85 Corazzini Asphalt Fishers Island Virgin 250-500 300.00 Rosemar Construction 500-1000 250.00 300.00 Rosemar Construction 1000+ 250.00 300.00 Rosemar Construction Fishers Island RAP 250-500 300.00 Rosemar Construction 500-1000 300.00 Rosemar Construction 1000+ 250.00 Rosemar Construction Generated August 26, 2014 Page 29 Southold Town Board - Letter Board Meeting of August 26, 2014 0��47-2?� Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated August 26, 2014 Page 30 Southold Town Board - Letter Board Meeting of August 26, 2014 RESOLUTION 2014-721 Item # 5.22 ADOPTED DOC ID: 10063 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-721 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 26, 2014: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item #5, Type 6 Asphalt Road Treatment: Price per Ton Awarded to: Southold Town Virgin 100-250 98.00 Corazzini Asphalt 250-500 95.00 Corazzini Asphalt 500-1000 90.00 Corazzini Asphalt 1000+ 87.00 Corazzini Asphalt Southold Town RAP 100-250 87.00 Corazzini Asphalt 250-500 85.00 Corazzini Asphalt 500-1000 76.85 Corazzini Asphalt 1000+ 73.85 Corazzini Asphalt Fishers Island Virgin 100-250 375.00 Suffolk Asphalt 250-500 300.00 Suffolk Asphalt 500-1000 275.00 Suffolk Asphalt 1000+ 255.00 Suffolk Asphalt Fishers Island RAP 100-250 350.00 Suffolk Asphalt 250-500 300.00 Suffolk Asphalt 500-1000 275.00 Suffolk Asphalt 1000+ 250.00 Suffolk Asphalt Elizabeth A. Neville Generated August 26, 2014 Page 31 Southold Town Board - Letter Board Meeting of August 26, 2014 Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated August 26, 2014 Page 32 Q�OSUFFO(,��o ELIZABETH A. NEVILLE,MMC S Gy Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 y 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS S Fax(631)765-6145 MARRIAGE OFFICEROl �aO� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 3, 2014 Rosemar Construction 56 Pine St East Moriches,NY 11940 Dear Sirs: At the regular Town Board meeting held on August 26, 2014, the Town Board rescind resolution#2014-633 and accepted the bid of Suffolk Asphalt for supplying Fishers Island with Type 6 Asphalt Road Treatment. Certified copies of the resolutions are enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. o�osufFoc,��o ELIZABETH A.NEVILLE,MMC may► �/y Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 CA Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 .1C Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER �Ol .� Telephone ldt 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 3, 2014 South Fork Asphalt 224A North Main Street Southampton NY 11968 Dear Sirs: At the regular Town Board meeting held on August 26, 2014, the Town Board rescind resolution#2014-633 and accepted the bid of Suffolk Asphalt for supplying Fishers Island with Type 6 Asphalt Road Treatment. Certified copies of the resolutions are enclosed. Thank you for your bid. Very truly yours, qu�Yr\a4' Lynda M Rudder Deputy Town Clerk Ens. o�oSUFFot,�oo ELIZABETH A.NEVILLE,MMC may► Cy Town Hall,53095 Main Road TOWN CLERK C P.O.Box 1179 H Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q .F Fax(631)765-6145 MARRIAGE OFFICER 'j� Qt' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER0.� `1►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 3, 2014 Suffolk Asphalt Corp 30A North Dunton Avenue Medford, NY 11763 Dear Sirs: At the regular Town Board meeting held on August 26, 2014, the Town Board rescind resolution#2014-633 and accepted the bid of Suffolk Asphalt for supplying Fishers Island with Type 6 Asphalt Road Treatment. Certified copies of the resolutions are enclosed. Thank you for your bid. Very truly yours, jkLm1 Lynda M Rudder Deputy Town Clerk Ens. o�,1;4c6UFF12L/( ELIZABETH A. NEVILLE,MMC �� r/y Town Hall,53095 Main Road TOWN CLERKO= P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax(631)765-6145 MARRIAGE OFFICERy �► RECORDS MANAGEMENT OFFICER �0,� .�`�� Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 3, 2014 Corazzini Asphalt PO Box 1281 Cutchogue, NY 11935 Dear Sirs: At the regular Town Board meeting held on August 26, 2014, the Town Board rescind resolution#2014-633 and accepted the bid of Suffolk Asphalt for supplying Fishers Island with Type 6 Asphalt Road Treatment. Certified copies of the resolutions are enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. BID OPENING June 26,2014 at 2:00 pm #5 Type 6 Ton T Four(4) bids were received: Town Fishers Island Rosemar Construction 56 Pine St East Moriches,NY 11940 Virgin Materials 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $90.00 $300.00 4X over 1000 Ton $90.00 $300.00 20%RAP 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $88.00 $300.00 4X over 1000 Ton $78.75 $250.00 South Fork Asphalt 224A North Main Street Southampton NY 11968 Virgin Materials 2X 100-250 ton $120.00 no bid 2X 250-500 ton $96.00 no bid 3X 500-1000 Ton $92.00 no bid 4X over 1000 Ton $90.00 no bid 20%RAP 2X 100-250 ton $110.00 no bid 2X 250-500 ton $87.00 no bid 3X 500-1000 Ton $85.00 no bid 4X over 1000 Ton $83.34 no bid fAsphalt Corp North Dunton Avenue ord,NY 11763 Iggswism na s 2X 100-250 ton 195.00 375.00 2X 250-500 ton $195.00 300.00 3X 500-1000 Ton $108.00 275.00 4X over 1000 Ton $88.00 255.00 20% RAP 2X 100-250 ton $150.00 350.00 2X 250-500 ton $135.00 300.00 3X 500-1000 Ton $100.00 275.00 4X over 1000 Ton $87.50 250.00 Corazzini Asphalt PO Box 1281 Cutchogue,NY 11935 s � r Virgin Materials 2X 100-250 ton $98.00, 425.00 2X 250-500 ton $95.00• 375.00 3X 500-1000 Ton $90.00• 350.00 4X over 1000 Ton $87.00• 350.00 20%RAP 2X 100-250 ton $87.00 4 350.00 2X 250-500 ton $85.00- 300.00 3X 500-1000 Ton $76.85 • 280.00 4X over 1000 Ton $73.85 . 280.00 Postal RECEIPTCERTIFIED MAIL m (Domestic Mail Only; • . ra w M _n ' :< coPostage $ru Certified Fee 1r M �� Postmark O Return Receipt Fee 14 O (Endorsement Required) O Restricted Delivery Fee O (Endorsement Required) lui co, N Total Postage&Fees C3 r TO r or PO Box No.I 4 ---------- ----ti-- ren--_�rL-irie�i� City,State,ZI i COMPLETEPS Form 38011 Amp-I ii, lnstmdion7F� • • SECTION ■ Complete Items 1,2,and 3.Also complete A. Sign Item 4 if Restricted Delivery is desired. Agent ■ Print your name and address on the reverse X :1�� ❑Addressee so that we can return the card to you. g R ed b rated Nemo) C. pI of Dell ■ Attach this card to the back of the mailpiece, / ! or on the front if space permits. hX �!. D. Is delivery address different from Item 11 C3 Yes 1. icle Addressed to: If YES,enter delivery address below: ❑No ccerr� aujo n Fork ig6p 1 . i+- cya L{A {V dr*'V) 1 r IQkh 3. Service type �yhPteY^ ECegister Mali 13 Bpm Mail V N`1 � E3 Registered C3 Return Receipt for MerhandMa ❑Insured Mail ❑C.O.D. 4. Restricted Delivery?(Extra Fee) ❑Yes 2. Article Number 7007 0710 0003 2876 3818 (Transfer from sstvke ALW Ps Form 3811,February 2004 Domestic Return Receipt 102595-02-M-1540 Postal CERTIFIED MAIL: RECEIPT (Domestic Mail Only;No Insurance Coverage Provided)O rEl For delivery information visit our website at www.uspsxom�Dm -, T C0Postage $ rU Certified Fee ,,t9 M Postaa �. C3 Retum Reoelpt Fee O C3 (Endorsement Required) C3 RestrictedDelivery Fee C3 (Endorsement Required) r- Total Postage&Fees $ USP�F` 0 rR , o ! tf� C!` Z1ht-tarpk �'�h-� --1 o Street,Apt. o.:or PO Box No. !L! ----12a 1------------------------------ City,State,Zlq�j U :. COMPLETE • ON DELIVERY ■ Complete items 1,2,and 3.Also complete A. i9 to Item 4 if Restricted Delivery Is desired. 13Agent X ■ Print your name and address on the reverse ❑Addressee so that we can return the card to you. g, R.cepr�iited Nettie) C e Iiv ry ■ Attach this card to the back of the mailpieoe, 001"--V or on the front if space permits. D. Is delivery address different from Item 1? es 1. Article Addressed to:� _` If YES,enter delivery address below: 13 No �! r P.O. �x �a 3. Service Type *Certlfied Mall ❑Express Mail ❑Registered ❑Return Receipt for Merchandise ❑Insured Mail ❑C.O.D. 4. Restricted DelivW(Extra Fee) ❑Yes 2. Article Number 7007 0710 0003 2876 3801 (it8►>5 W Il'drri OW00e Leben Ps Form 3811,February 2004 Dortwtic Roam Roodpt 95-02-M-1640 S%aFfO[,�-�, ELIZABETH A.NEVILLE,MMC �� �Gy Town Hall,53095 Main Road TOWN CLERK a P.O.Box 1179 CCI Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q Fax(631)765-6145 MARRIAGE OFFICER 'f'� aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 20, 2014 Perry DeLalio, Jr South Fork Asphalt 224A North Main Street Southampton NY 11968 Dear Mr DeLalio: At the regular Town Board meeting held on July 29, 2014, the Town Board accepted the bids of Corazzini Asphalt and Rosemar Construction for#5 Type 6 Asphalt. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. o�OgUFFOt�-�o ELIZABETH A. NEVILLE,MMC �� �/y Town Hall,53095 Main Road TOWN CLERK p P.O. Box 1179 H Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICERol �aO� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 20, 2014 Christopher Vecchea Suffolk Asphalt Corp 30A North Dunton Avenue Medford,NY 11763 Dear Mr Vecchea: At the regular Town Board meeting held on July 29, 2014, the Town Board accepted the bids of Corazzini Asphalt and Rosemar Construction for#5 Type 6 Asphalt. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours Lt." L��— Lynda M Rudder Deputy Town Clerk Ens. o�oSUFFocAroo ELIZABETH A. NEVILLE,MMC �� Gy Town Hall, 53095 Main Road TOWN CLERK p P.O.Box 1179 W Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 .jC Fax(631)765-6145 MARRIAGE OFFICERy RECORDS MANAGEMENT OFFICER ��! ,#a0 Telephone oldtownny.gov 765-1800 www.southoldtownny.gov OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 20, 2014 Robert Garone Rosemar Construction 56 Pine St East Moriches, NY 11940 Dear Mr Garone: At the regular Town Board meeting held on July 29, 2014, the Town Board accepted a portion of the bid of Rosemar Construction for#5 Type 6 Asphalt to be applied. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. o�OgUFFO��-�o ELIZABETH A. NEVILLE,MMC �.1► G.f, Town Hall,53095 Main Road TOWN CLERKp P.O.Box 1179 W Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p _ .1C Fax(631)765-6145 MARRIAGE OFFICERy RECORDS MANAGEMENT OFFICER �o,( .� Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 20, 2014 Richard Corazzini Jr Corazzini Asphalt PO Box 1281 Cutchogue, NY 11935 Dear Mr Corazzini: At the regular Town Board meeting held on July 29, 2014, the Town Board accepted a portion of the bid of Corazzini Asphalt for#5 Type 6 Asphalt to be applied. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, a Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of July 29, 2014 RESOLUTION 2014-633 Item # 5.6 ADOPTED DOC ID: 9981 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-633 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 29, 2014: RESOLVED that the Town Board of the Town of Southold hereby amends resolution#2014- 611, to read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item #5, Type 6 Asphalt Road Treatment: Price per Ton Awarded to: Southold Town Virgin 100-250 98.00 Corazzini Asphalt 250-500 95.00 Corazzini Asphalt 500-1000 90.00 Corazzini Asphalt 1000+ 87.00 Corazzini Asphalt Southold Town RAP 100-250 87.00 Corazzini Asphalt 250-500 85.00 Corazzini Asphalt 500-1000 76.85 Corazzini Asphalt 1000+ 73.85 Corazzini Asphalt Fishers Island Virgin 250-500 300.00 Rosemar Construction 500-1000 250.00 300.00 Rosemar Construction 1000+ 250.00 300.00 Rosemar Construction Fishers Island RAP 250-500 300.00 Rosemar Construction 500-1000 300.00 Rosemar Construction 1000+ 250.00 Rosemar Construction Elizabeth A. Neville Generated July 30, 2014 Page 14 Southold Town Board - Letter Board Meeting of July 29, 2014 Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated July 30, 2014 Page 15 Southold Town Board - Letter Board Meeting of July 15, 2014 o"', OL"I RESOLUTION 2014-611 Item # 5.13 ADOPTED DOC ID: 9960 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-611 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 15, 2014: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Item#5, Type 6 Asphalt Road Treatment: Price per Awarded to: Ton Southold Town Virgin 100-250 98.00 Corazzini Asphalt 250-500 95.00 Corazzini Asphalt 500-1000 90.00 Corazzini Asphalt 1000+ 87.00 Corazzini Asphalt Southold Town RAP 100-250 87.00 Corazzini Asphalt 250-500 85.00 Corazzini Asphalt 500-1000 76.85 Corazzini Asphalt 1000+ 73.85 Corazzini Asphalt Fishers Island Virgin 250-500 300.00 Rosemar Construction 500-1000 250.00 Rosemar Construction 1000+ 250.00 Rosemar Construction Fishers Island RAP 250-500 300.00 Rosemar Construction 500-1000 300.00 Rosemar Construction 1000+ 250.00 Rosemar }Construction 9 Elizabeth A. Neville Southold Town Clerk Generated July 17, 2014 Page 18 Southold Town Board - Letter Board Meeting of July 15, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated July 17, 2014 Page 19 o��gUFFO(��o ELIZABETH A. NEVILLE,MMC �� l/y Town Hall, 53095 Main Road TOWN CLERKC P.O.Box 1179 H Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICERO! �a�`' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING June 26, 2014 at 2:00 pm #5 Type 6 Top Four (4) bids were received: Town Fishers Island Rosemar Construction 56 Pine St East Moriches, NY 11940 Virgin Materials 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $90.00 $300.00 4X over 1000 Ton $90.00 $300.00 20% RAP 2X 100-250 ton no bid no bid 2X 250-500 ton $98.00 $300.00 3X 500-1000 Ton $88.00 $300.00 4X over 1000 Ton $78.75 $250.00 South Fork Asphalt 224A North Main Street Southampton NY 11968 Virgin Materials 2X 100-250 ton $120.00 no bid 2X 250-500 ton $96.00 no bid 3X 500-1000 Ton $92.00 no bid 4X over 1000 Ton $90.00 no bid 20% RAP 2X 100-250 ton $110.00 no bid 2X 250-500 ton $87.00 no bid 3X 500-1000 Ton $85.00 no bid 4X over 1000 Ton $83.34 no bid Suffolk Asphalt Corp 30A North Dunton Avenue Medford,NY 11763 Virgin Materials 2X 100-250 ton $195.00 375.00 2X 250-500 ton $195.00 300.00 3X 500-1000 Ton $108.00 275.00 4X over 1000 Ton $88.00 255.00 20% RAP 2X 100-250 ton $150.00 350.00 2X 250-500 ton $135.00 300.00 3X 500-1000 Ton $100.00 275.00 4X over 1000 Ton $87.50 250.00 Corazzini Asphalt PO Box 1281 Cutchogue, NY 11935 Virgin Materials 2X 100-250 ton $98.00 425.00 2X 250-500 ton $95.00 375.00 3X 500-1000 Ton $90.00 350.00 4X over 1000 Ton $87.00 350.00 20%RAP 2X 100-250 ton $87.00 350.00 2X 250-500 ton $85.00 300.00 3X 500-1000 Ton $76.85 280.00 4X over 1000 Ton $73.85 280.00 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M.,Thursday,June 26,2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item #being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 3, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JUNE 19,2014, AND FORWARD ONE (1)AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item # 5 "Ty0e 6 Top" Year 2014-15 ITEM NO. S SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property amage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 , "Type 6 Top" Year 2014-15 PROPOSAL FORM DATE: y 2 y NAME OF BIDDER: SL) }i �-Iti S P rl + l v•�P TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) ***************************************************************************** 2X 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: 0lve (written in words) Per Ton u (L �^ s (written in words) Per Ton ^J P / 9 S� 03-2-5-, (written in numbers) Per Ton (written in numbers) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Tyne 6 Top" Year 2014-15 ***************************************************************************** 2X 250- 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: aw- (written in words) Per Ton out, (written in words) Per Ton / gs" 4 3 o 0 (written in numbers) Per Ton (written in numbers) Per Ton 3X 500- 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: omi, r/✓/V�n o I �Oictq-7j �W„ /v^�O�l(� f4i�i►7/" `yv�` Dec L/9^� (written in words)Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: r OL)I L 'I J (written in words) Per Ton (written in words) Per Ton * �3 g fv 2 s.' (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE ***************************************************************************** 2X 100-250 Tons SOUTHOLD TOWN: FISHERS ISLAND: _ , , Dr ./ZI � ! 1- n �On 6- � / %�/ �nn Ty/v0 Aln / (written in words) Per Ton (written in words) Per Ton h /yo k 3Sv (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 2X 250-500 Tons SOUTHOLD TOWN: FISHERS ISLAND: 01V15 9/ro/? "'10 )Vt L 14115 (written in words) Per Ton (written in words) Per Ton 135 4300 (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 3X 500- 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: !9/1 Is./7 A 4t- 4 0/wlf //.ffv L (written in words) Per Ton (written in words) Per Ton ,J C_ L_'19- 0 0 _'19-00 � Z �S (written in numbers) Per Ton (written in numbers)Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS/ISLAND: ale i✓O✓ccgn l �►-� fw J, �w� ✓ n/OA�� rf r F/�t6�� I (written in words) Per Ton 6,c A-r j (written in words) Per Ton S" 0 2 ,5 U (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual a ement may extend this time period. Signature of Bidder: -T Business Address: Q / r Telephone Number: Date: 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways,parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Tyke 6 Top" Year 2014-15 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that 6bi-r S jy f 14 4 n (Jr C.(.t--I1-./a of the (Name of signatory) 5uI Fo CIL4 iqShiA(_ T (01P. Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. /� ("-%,p' The foregoing is true and correct copy of the resolution adopted by ✓fr��"� ! 1144('T corporation at a meeting of the Board of Directors, held on the 2 6 day of ),i Ni , 20 12 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2014-15 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 13 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 8. Type 6 Asphalt(town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M.,Thursday,June 26,2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 3, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JUNE 19,2014, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- A000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 x Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. PropertDamage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 PROPOSAL FORM DATE: :Lum J-5i ac)"4 NAME OF BIDDER: SowtK t'a,�,k 1t�nwt .c ,10.14 A ocm A Pw 56` �wrw�w►�.� �� �l�tb� TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) ***************************************************************************** 2X 100-250 Tons SOUTHOLD TOWN: J y FISHER' V S ISLAND: ®�1 %/ fN'V��"�/ SkKMQ + 1y© • VO (written in words) Per Ton (written in words) Per Ton 21,W (written in numbers) Per Ton (written in numbers) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 ***************************************************************************** 2X 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: a6x �C4 .�jLG C ►1 E 'Z%r) (written in)ards) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: kw.*.e*tz' Mo 1)ta (written V Qrds) Per Ton (written in words) Per Ton C71 all (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written i ords) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers)Per Ton BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (30% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE ***************************************************************************** 2X 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: 01114" V hn dam- `'fir"c00 fJ'Q &0 (written in words) Per Ton (written in words) Per Ton 1h 1)_' �jo 8ye (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 2X 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (writA 61 words) Per Ton (written in words) Per Ton *$'Z�- Nu Big (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 3X 500— 1,000 Tons SOUTHOLD TOWN: �Cc FISHERS ISLAND: L_� �,Py, Lo Jwz M61.0 (wri rds) Per Ton (written in words) Per Ton lk__� Ma gi, (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: ,,/ FISHERS ISLAND: 44c N Gum A)u gee (wrilkelVn words) Per Ton Q (written in words) Per Ton .3y U AA, (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual ment ma e t d this time period. Signature of Bidder: Business Address: m.4( A 4)0&-rK 4414.1 S _ ,50"c"tvu W( f t%pt Telephone Number: Date: 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair& maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing& Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY &APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 1 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that T �I of the (Game of signatory) JouxM FG Lk c5p64,%x Coa,n Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by Joc w f;ak Aso4 tr,_corporation at a meeting of the Board of Directors, held on the day day of _ , 20 12 Y r Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 13 A BID BOND Travelers Casualty and Surety Company of America Hartford, CT 06183 KNOWN ALL BY THESE PRESENTS, That we, Rosemar Construction,Inc. , as Principal, and Travelers Casualty and Surety Company of America , as Surety, are held and firmly bound unto Town of Southold , as Obligee, in the SUM Of One Hundred Dollars Dollars ( $100.00 )for the payment of which we bind ourselves, and our successors and assigns, jointly.and severally, as provided herein. WHEREAS, Principal has submitted or- is about to submit a bid to the Obligee on a contract for Type 6 Ton-Hot Mix Asphalt Concrete ("Project"). NOW, THEREFORE, the condition of this bond is that if Obligee accepts Principal's bid, and Principal enters into a contract with Obligee in conformance with the terms of the bid and provides such bond or bonds as may be specified in the bidding or contract documents, then this obligation shall be void; otherwise Principal and Surety will pay to Obligee the difference between the amount of Principal's bid and the amount for which Obligee shall in good faith contract with another person or entity to perform the work covered by Principal's bid, but in no event shall Surety's and Principal's liability exceed the penal sum of this bond. Signed this 23rd day of June la Rose r Constructi nc. (Principal) Travelers Casualty and Surety Company of America By: Maggi o ska /Aforney-in-Fact TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA HARTFORD,CT, 06183 ATTORNEY-IN-FACT J USTIFICATION c �` PRINCIPAL'S ACKNOWLEDGMENT—IF A CORPORATION State of New York;County of 3,4k l b�.._ }ss. On this day of 20 iJ�- ,before me personally appeared tome known,who,being by me duly swom,deposes and says: That he/she resides in the Ci -JU Ol t Com}IC that he/she is die K�(,t( ( t 4 the corpd3$MbksRlIffk I Mich executed the within instrument;that he/sire knows the seal of said corporation;that the seal affixed to said ilsttument is such corporate 0 NM11ryryhh rdcr of the Board of Directors of said corporation,and that he/sire signed his/her name thecl by like order. No. 1R QuaT In Suffolk CoU pires 21061 -*- PRINCIPAL'S ACKNOWLEDGMENT—IF INDIVIDUAL OR FIRM State ofNew York,County of ss. On this day of ,20 ,before me personally appeared to time known to be(the individual)(one of the firm of ) described in and who executed the within instrument,and he/she thereupon duly acknowledged to me that he/she executed the same(as the act acrd deed of said firm), n/ ��// SURETY COMPANY'S ACKNOWLEDGAIENT State of New York,County of New )Iwle- )ss. On this 3rd day of �� ,20 ,before me personally appeared Mn !� : �Z/ to time known,who,being by me duly sworn,did depose and say; That Ire/he resides in the City of / � C ��i��t6 d l /V V ' thathe/she is Attorney-in-Fact of TRAVELERS CASUALTY AND SURETY CO,IIPANY OF Ab1E CA,the corporat' n escrtbed in an which executed the within instrument;that he/she knows the corporate seal of said Company;that the seal affixed to said Instrument is such corporate seal;and that lie/she signed said instrument as Attorney-in-Fact by authority of the Board of Directors of said Company;and affiant did further depose and say that the Superintendent cf Insurance of the State of New York has,pursuant to Chapter 882 of the Laws of the State of NTew York for the year 1939,constituting chapter 28 of the Consolidating Laws of the State of New York as the Insurance Law as amended,issued to TRAVELERS CASUALTY AND SURETY COHIPANY OF ADIERICA his/her certificate that said Company is ualifred to become and be accepted as surety or guarantor on all bonds,undertakings,recognizances,guaranties,and other obligations required or peen itted by I ,and hat such certificate has not been revoked. Notary Public TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA Hartford,Connecticut 06183 ,P AbW York FINANCIAL STATEMENT AS OF DECEMBER 31,2013 Qtlattfl�tRQt1813n5 Fountv1AS FILED WITH THE INSURANCE DEPT.OF THE STATE OF NEW YORKit" ms I t10 5 CAPITAL STOCK$6,480,000 ASSETS LIABILITIES CASH AND INVESTED CASH $ 67,799,624 UNEARNED PREMIUMS S 808,717,671 BONDS 3,452,214,898 LOSSES 808,863,176 INVESTMENT INCOME DUE AND ACCRUED 47,758,502 LOSS ADJUSTMENT EXPENSES 460,670,453 OTHER INVESTED ASSETS 265.098,610 COMMISSIONS 31,781,138 PREMIUM BALANCES 180,836,462 TAXES,LICENSES AND FEES 12,482,322 NET DEFERRED TAX ASSET 61,575,098 OTHER EXPENSES 38,437,893 REINSURANCE RECOVERABLE 11,381,414 FUNDS HELD UNDER REINSURANCE TREATIES 94,401,484 SECURITIES LENDING REINVESTED COLLATERAL ASSETS 4,910,772 CURRENT FEDERAL AND FOREIGN INCOME TAXES 18,387,407 RECEIVABLES FROM PARENT,SUBSIDIARIES AND AFFILIATES 30,772,481 REMITTANCES AND ITEMS NOT ALLOCATED 13,577,603 STATE SURCHARGES RECEIVA13LE 258,771 AMOUNTS WITHHELD/RETAINED BY COMPANY FOR OTHERS 23,815,357 OTHER ASSETS 14,872,622 RETROACTIVE REINSURANCE RESERVE ASSUMED 1,511,874 POLICYHOLDER DPAMOS 6,462,513 PROVISION FOR REINSURANCE 3,970,484 ADVANCE PREMIUM 1,078,609 PAYABLE FOR SECURITIES LENDING 4,910,772 DERIVATIVES 112,003 CEDED REINSURANCE NET PREMIUMS PAYABLE (64,954,254) ESCHEAT LIABILITY 471,948 OTHER ACCRUED EXPENSES AND LIABILITIES 242,236 TOTAL LIABILITIES $ 2,285,740,387 CAPITAL STOCK $ 6,480,000 PAID IN SURPLUS 433,803,700 OTHER SURPLUS 1,4411438.327 TOTAL SURPLUS TO POLICYHOLDERS $ 1,881,720,088 TOTAL ASSETS $ 4,147,460,454 TOTAL LIABILITIES&SURPLUS $ 4,147,460,454 Securities carried at$8,174,873 In the above statement are deposited with public authorities,as required by law. WARNING:THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER /A► POWER OF ATTORNEY TRAVELERSJ Farmington Casualty Company St.Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters,Inc. Travelers Casualty and Surety Company of America St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St.Paul Guardian Insurance Company Attorney-In Fact No. 226265 Certificate No. 005729596 KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company,St.Paul Mercury Insurance Company,Travelers Casualty and Surety Company,Travelers Casualty and Surety Company of America,and United States Fidelity and Guaranty Company are corporations duly organized-under-the-laws ofthe StateofConnecticut,that Fidelity and-Guaranty-Insurance Company is a corporation duly organized under the laws of the State of Iowa,and that Fidelity and Guaranty_Insurance Underwriters,Inc,is Wa corpo_ration duly_organ zed.under the laws of the State of Wisconsin(herein collectively called the"Companies"),and that the Companies do hereby make,constitute and appoint Victor L.Fonseca,and Maggie Boryszewska of the City of New York State of New York their true and lawful Attomey(s)-in-Fact, each in their separate capacity if more than one is named above,to sign,execute,seal and acknowledge any and all bonds,recognizances,conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of.guaranteeing the fidelity of persons,guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or peraatdiin any actions or 9toceedings allowed by law. IN WITNESS WHEREOF,the Companies have caused this ins toe sinetland thecgrporate seals to be hereto affixed,this 10th day of December 2013 " Casualty Farmington n i g y Co l�p � a 0--,, � St.Paul Mercury Insurance Company Fidelity and Guaranty s6ran (ompan ? Travelers Casualty and Surety Company Fidelity and Guaranty Insure�rice nderwriters,Inc. Travelers Casualty and Surety Company of America St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St.Paul Guardian Insurance Company GFSUq�T yPRF 4 QPM NSG Y INS4N PITY 4N0 Y �.�'3�1y 9''8 2N�a;f1 � `�9n4i Y9J1� h♦s x:�`F°Z m���I;i�.OSlaREPM�A�RAAL�E!;om f E�„�eEifEr6SprR8.P..O.A.N..A.LTPPAj`'':!3 on�i tF s�<HACROTFNOK r<n� 18 9'w6 0 �A1Na State of Connecticut By: City of Hartford ss. Robert L.Raney, enior Vice President On this the 10th day of December 2013 before me personally appeared Robert L.Raney,who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company,Fidelity and Guaranty Insurance Underwriters,Inc.,St.Paul Fire and Marine Insurance Company,St.Paul Guardian Insurance Company,St.Paul Mercury Insurance Company,Travelers Casualty and Surety Company,Travelers Casualty and Surety Company of America,and United States Fidelity and Guaranty Company,and that he,as such,being authorized so to do,executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. ,,TET In Witness Whereof,I hereunto set my hand and official sea]. My Commission expires the 30th day of June,2016. �Bu� * Marie C.Tetreault,Notary Public �s 58440-8-12 Printed in U.S.A. WARNING:THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A310 Bid Bond KNOW ALL MEN 6Y THESE PRESENTS, THAT WE Suffolk Asphalt Corp. 30A North Dunton Avenue Medford NY 11763 as Principal, hereinafter called the Principal, and The Ohio Casualty Insurance Company 62 Mapfie Avenue, Keene, NH 03431__ a corporation duly organized under the laws of the State of NH as Surety, hereinafter called the Surety, are held and firmly bound unto Town of Southold 53095 Main Road, Southold, NY 11971 as Obligee, hereinafter called the Obligee, in the sum of One Hundred Dollars Dollars ($ 100 ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally,firmly by these presents. WHEREAS,the Principal has submitted a bid for Project Number Item Number 5,Type 6-Hot Mix Asphalt Concrete NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed a sealed this 25th day of June 2014 Suffolk Asphalt Corp. (Principal) 1)3eal) (witness) (Title) The Ohio Casualty Insurance Company (Surety) (Sea!) d c. itness) Atto ey h ct Tl1b0has Nilan (TiVe) AIA DOCUMENT A310•BID BOND•AIA•FEBRUARY 1970 ED.•THE AMERICAN INSTITUTE OF ARCHITECTS,1735 N.Y.AVE.,N.W.,WASHINGTON,D.C.20006 a ACKNOWLEDGEMENT OF CONTRACTOR, IF A CORPORATION STATE OF NEW YORK COUNTY OF N THEA AY O .JUNE,2014 BEFORE ME PERSONALLY CAME =- TO-MB=K1 9'N WHO-BF—NG BY F-OUB=SWORN .:D�ID--DERO&E - m._ :T ND SAY THAT(S)HE RESIDES ATI ✓ , THAT(S)HE IS THEm E�5� - - OF SUFFOLK ASPHALT CORP. DESCRIBED IN AND WHICH ECUTED THE ABOVE INSTRUMENT; AND T (S) HE SIGNED HIS/HER NAME THERETO BY ORDER OF THE BOARDUPublic CTORS ID CORPORATION DOIiE�.N SCHILLING ' NOTARY PUBLIC, STATE OF NEW YORK J NO.OISCS075296 QUALIFIED IN SUFFOLK COUNTY COMMISSION EXPIRES MARCH 31, 201,E ACKNOWLEDGEMENT OF SURETY STATE OF NEW YORK COUNTY OF SUFFOLK ON THE 251h DAY OF JUNE 2014, BEFORE ME PERSONALLY CAME THOMAS M. NILAND TO ME KNOWN, WHO, BEING BY ME DULY SWORN, DID DEPOSE AND SAY THAT (S)HE RESIDES AT LIDO BEACH,NY THAT (S)HE IS THE ATTORNEY IN FACT OF THE OHIO CASUALTY INSURANCE COMPANY THE CORPORATION DESCRIBED IN AND WHICH EXECUTED THE ABOVE INSTRUMENT; THAT (S)HE KNOWS THE SEAL OF SAID CORPORATION; THAT ONE OF THE SEALS AFFIXED TO THE FOREGOING INSTRUMENT IS SUCH SEAL; THAT IT WAS SO AFFIXED BY ORDER OF THE BOARD OF DIRECTORS OF SAID CORPORATION; AND THAT (S)HE SIGNED HIS/HER NAME THERETO BY LIKE ORDER Notary Public of GAYE CONKLIN Nary Public. State of New York No. 01004982812 u .�^ Qualified in County .J Cpmmissio� E 0 2U f-- THIS POWER OF ATTORNEY IS NOT VALID UNLESS IT IS PRINTED:ON RED BACKGROUND. This Rgwer of Attorney limits the acts of those named heFein,and-they t►av@ no authontyto bind the Cofipany except in the mans and to ths.axtent Iferein statBd: ; . , - - t�eRiAcat�No, s2ia js7:,: American"Fire anti Casualt . . y Company Lrbertjr tdtrttual lrisurance Company " The 0htr3:Casualty Insurance Company West;4merican Insurance Corcipany POWER.OF;A1`TOI�NEIf KNOWN ALLPERSONS BY THESE PRES6WTS 7h3tAmencan Ftt 4 C unity Company and The:Otuo Casualty Ihsurarice Company are crxporations:duTy ` under the lavers of the State of New t9ampshke thatr ivprtual trisuranee CAtranyts cofDorabop duly omanrted.uhder the taws of the State of lvtassachusetfs and WaStPirt) a rant Company is a corporatioh daly oMani%ed underthe renal of foie St ofit ana:f t ► inrAitectly ly caked the"EgmPehies t pursr atrt fC►am y orfly he els seCfortfi does herebY?rattie corrst to and appo - all of#tie GfiY of st Hantdtors sl6f .eliti�Ay rf..thece.be:_tie than oga&reilttet taaviut to fr�alre,; tde,s�eal, rtoNdetfge_ and deli Ca! 3 . 0AV, > rt }? b Csu Y AkU n 11 11 HIM: ,%,�^.r ✓,'.- r+ � `:: f"'"` *"'.,..`"F••".«^- s .4. .,�..�,F,;..,,,..,✓ eve- _ "= tfiereiattas�` -:- _ pbt American Fite endasnPtY ✓L_ '�4 �{i-y'� _ A 7111: tWyMpW YWeatAnteCG1Ea1nC ( fty / isfan : �' $fiA I E OF WASHINGTCW ss = Gregory t)avenport t8eeretary. >w: .a. COUNTY OFDING = _ l4 m On this,tzth day of septemheF _ 2a9 befnte tree pars3ftraNy appealed Gregor+Vii Qaveripart vel r aCl txrMedged himself#rf-be tjte AsSlstagt, WY of P. Fme arks Carsuaiky£otnQany lybedy IVl6luatinsurance Cornpariy The 0t CastleUy Corrny,arxt tNest Amencan[nsurahce Com�tany andthat he ag sudr CCiex aotbonzea solo dar C exec►te ttte foregoing"iasWriehS for die futr(xg theCefn ctzntatrierkby srgnidg o�tehffitf dill be corporpUons byiimseH as a dUlyauthonzed otfr tW WITNESS WHlRE4F 7 have tiereu tiito subscatu d my dame andaffixed nSY 6da"o-a!saal:at SeatB_'Tl ashmgiDn on the day andjyear first above written: u rt 4 `� KD Riley blot t�ublic : ~� This PmYerpfAttor»eY is mach andezecutesl purs<iant_to and by rdy�fihe nng By�taws aadAuthortzetions ofAmencarrFireand Casu*Go"y,TFie"Chi OasuaRY t Company,t j at"I C4,!t i atilt CruesCAtt> tx t frtstir�ricx} t nlr v�fiicU#res Uri s are trew In fuN"force and efi rs j /O2TiCCEIif GUTt 3 ion t2.Pow�rofAttomeyAtrtrpffiCerorotherofficiat.of3heCo ratronaudwnzedfoFthatpurposein"kAti the CharrmancntheP.resident� " rpo not arsue to riucb trr>titedKsn ire C�haitrr rt or rife I sideF►t n1sY presenkll+:sttbtf appd►nC sudr a o? Ysart-fact~as rrtajc bid r�to act";m ttehaN of tha Car raUoa i»a terut8 per adcnoivledge�a��eliverassruety�trpanda(tandertaTCrrrgs�bonds�4rtxx�'ilarsalidottietsafetyoblt9ailons �tu�fatkf�fieysNt-tack,sub�r�;ig2helrtt�atro�s�{nttti'+'h#��'iBSp powers-of aomey stray ha�ue tuU fa bmd the n their sure and eXecu6on"of an sucEr-insguingns and to:attachereto the offer 1ftAten 6Y . Y exegAed aucMrrstruCner shaft be b dutp s d3igrred by rile�esiderrt 8►►titt: nested to:tr i theSec�t*, Any pb wer6raulhor*9iantedto"eny teprasehta or:attornoi n-N-0 the proyissrorrs of tars arpde may be revoked of any Urfie by the Board ttl�Chaim%an the President or 6y fh@ officer or officers granfirig such power or auttrority A ARTICLE 7UN Eiiecubon of Contracts SECTiO4�F5 SureCy Bonds ark Undertaru s An �officer.ofthe Com _n aufhorrzed:for that u rn wnh b the>~hautrrar►or the m n9 ..Y pa,Y P r pn ' >.m a1Ni subject"to such Umrtatior>s as the chairman o>the presideylt t►!ay prescribe;stuff appolnt such attotneys,04.3et,as may:be necessary to actin behalf of the Comp trtt�crreka e>teix seat,"ackrrowledge and deriver as sun#iy any and"art undefekings pond;,rend other sarety obligations."Such attbmeys in-fact submit to:ttie tinijtatoris sef ftiflt ur Z t t respectiba power;1,aitamey;stiathhav fi#parverto fund rite Ccmtpany l y their .__0 ecutron of any such ursttitimerr*s aiuttio ettach.fhereto the seatsif3he Company:When so- executed such tnstnamer>ts shah be as tfiaaied bY91e ptetietit�stedyitsee# Y - = > Q Certificate of�srgnation The President of the Gompaityf acbrutptasttarit is the Bylaws of lh Company,;authors Gregory W Secretary to apporM srxh. attorneys in-fact.a§M -be riecessary:to sl o7r=beharlf of.tt�e ConipaifytartSake.execute;seal WC ho encf livef as sure and rta�u' s bonds, zanc�e5 and. 9 : oilier."sure ob a�ons. _ ry�Y _ ►t9 re�rn, Authotfzation By urrartirnats consent of the'Ct ipanys Board ofDicectors„the Crntq�any corisetdsi iid fac ile"or methert'rcatty reproduced srg6*"of any ass stain secretary of tha' Comparry,wherever appeagng upon a certified copy oftyrwer of attorney issued by the Company"in conrlecbon wiUt surety bonds,shall be-vat end bindingupon the Ct�mpatiy waltz the same force and effect as though rriarivafty affoted 1,David R Camy,the unde signed"Rssistarit Secretary ofarrertt i,J?re artd G sttal�!C-row--T'he OMo Casualty Instuartce Corripany:Liberty Muhtai(nsurah*Company;”" AA s, American Insurance Company do hereby certify that the original power of ai#prnay ofwhicti die foregoing is a k �rrect, y of the Power ofAttorney executed by said Corr�anies, is in full force and effect and kiss'not been revoked ' IN TESTIMONY WHEREOF,i have hereuntoset my hand and affixed the seals ofsaid Companies thil day 20_ - z / 00 , f GY' 6- David M.Carey,Assistant Secretary LMS 12873 092012 95 0f loo _ Liberty THE OHIO CASUALTY INSURANCE COMPANY UtU1 . FINANCIAL STATEMENT—DECEMBER 31,2013 SURETY Assets Liabilities Cash and Bank Deposits......................................... $46,964,847 Unearned Premiums................................................ $950,468,970 *Bonds—U.S Government..................................... 540,744,808 Reserve for Claims and Claims Expense................. 2,768,804,762 *Other Bonds............................................................ 3,007,256,906 Funds Held Under Reinsurance Treaties................. 0 Reserve for Dividends to Policyholders.................. 196,198 *Stocks................................ .......... ................... 483,417,169 Additioual St t _ _.Real Estate - , , . r_._ eserv_eormmAns and 52,65 " '536:09_: 637Agents'Balances Uncollected Premiums.......... 763,2 Accrued Interest and Rents..................................... 33,017,928 Total.............................................................$4,255,479,567 Special Surplus Funds................. $ 8,909,896 Other Admitted Assets............................................ 738,119.911 Capital Stock............................... 4,500,000 Paid in Surplus............................ 738,183,897 Unassigned Surplus..................... 632,524,688 Total Admitted Assets..................................... 55.639.59R.04R Surplus to Policyholders............................... 1,384,118,481 Total Liabilities and Surplus................................S5 639 59R(14R JP�ZY INSUg4 ti " * Bonds are stated at amortized or investment value;Stocks at Association Market Values. 1919 i The foregoing financial information is taken from The Ohio Casualty Insurance Company's financial S'(y hAMY' != statement filed with the state of Ohio Department of Insurance. I,TIM MIKOLAIEWSKI,Assistant Secretary of The Ohio Casualty Insurance Company,do hereby certify that the foregoing is a true,and correct statement of the Assets and Liabilities of said Corporation,as of December 31,2013,to the best of my knowledge and belief. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said Corporation at Seattle,Washington,this 20th day of March,2013. Assistant Secretary S-12620CIC/a 4/13 tl �' CASHIER'S CHECK 2425 k" i! 0 � 50-666/214 DATE 06/26/14 ,a PAY TO THE TOWN OF S0-1JTHOL D 100.013 t ORDER OF I i HU NC and 00110DUVUSEkollars 4 ,r D S x dammmtAa.&mcolo�r.�LGac iosrnd SviL✓�ua�and�Gru.�cid�aut/eertirukrtrrrrea. urilGiieduat� n`�Bridgehampton National Bank VOID AFTER 90 DAYS SIGNATURE REGUIR4D IF 5100, r , '�L u82e4E Mwn ROwo , C TCNo4us,NY 11935 mr 11'00242Sum 1:0 2 140666 74 L3000L38L811' O DELUXE EMBLEM CASHIER'S CHECK X428 DATE 06/25/14 14 50-666/214 � PAY TO THE SOUTHOL D TOWN CLERK M ORDER OF I $ 100.00 FKXC M and 00/100MUSDc►lla.rs D LARS .c�iis docuruiro/ramacalo�aLGa%.gro�.nd, 5zorL u0-.rGana!a,/.�c�.ecu/.r�truP/unti�.toaternurr�(v,• � 'b�its�fctrluirs�u�ilG. co�u /=/'!BRIDGEHAMPTON 243 wIMOMILL LwM! VOID AFTER 90 DAYS TURES 1 $1 ,000. NATIONAL BouTMwYYION,Nr I Ives BANK www bAd9enb.corn AP 11'00 24 2811' -40 2 L40666 ?1: 2000000006n■ 0 DELUXE EMBLEM LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday,June 26,2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 3, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JUNE 19,2014,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT& EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Propertyamage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of,property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 PROPOSAL FORM DATE: 7u rtQ_ �(Q Q d 14 NAME OF BIDDER: As PH A LT /U-- TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) 2X 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: rv4 Cho v► - !�Uhd`^gid f eveAVC dol�a (written �iinQw, rds) PeUron (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 6 r Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 ***************************************************************************** 2X 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: -th 1'eR- hundred se.� (written in w ds) Per Ton (written in words) Per Ton d Q (a S 00 (written in numbers)Per Ton (written in numbers) Per Ton ***************************************************************************** 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: regi Avnd Neal (�o l(a�- (written in wo ) Per Ton (written in words) Per Ton D °rp 3S0 ° o (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: zFat Urn do u%T '-fhh cine -ed f do fl a V.! (writte in w4ds) Per Ton (written in words) Per Ton I' �_7 00 4 3,,� O` (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE ***************************************************************************** 2X 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: C`-i u-e r\ doucwire JAvndrtE- f4v & Hct vi (wriUn inArds) Per Ton (written in words) Per Ton 4 21 °° T350 (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 2X 250-500 Tons SOUTHOLD TOWN: FISHERS ISLAND: E,-Q h+q (a v3 (writ'01 in wo ds) Per Ton (written in words) Per Ton X �,s c!s sj& o 0 (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 3X 500- 1,000 Tons SOUTHOLD TOWN: 1 FISHERS ISLAND: i d l J ✓ andceh� o Uoctred olo U(a vs (written iA words) Per Ton (written in words) Per Ton `SCP 2�b ° (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: ` FISHERS ISLAND: S - fQl R K ahand vrd •e4k)� d01 ism (written in ords) Per Ton (written in words) Per Ton ' -_73 715' 1 .2�V & 0 (written in numbers) Per Ton (written in numbers) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: oL l g?5- Telephone Number: CPS Date: �V YZ SZ 2-(p . 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways,parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing& Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT& PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 Hot Mix Asphalt Concrete Item # 5 I "Type 6 Top" Year 2014-15 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. Ch RESOLUTION -yam Resolved that 1 Cl'\a✓ ✓C�2-�it��T V of the (Name of signatory) /AS&sak4 I Be authorized to sign and submit the bid (Name of Corp ration) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. �p1-r,Q�- l✓1 The foregoing is true and correct copy of the resolution adopted by M22 .� "V corporation at a z meetin f the Board of Directors, held on the �. day of , 20 12 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signatu/ yt,4L � � / A 0 CONSTANCE tttOW, NOTARY PUBLIC-STATE OF NEW YORK N%. C S I ' )000 Gualiiiea .n Suffolk County Ny'Commission Expires June 01, 2016 13 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top—Hot Mix Asphalt Concrete 8. Type 6 Asphalt(town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00,will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday,June 26, 2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 3, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JUNE 19, 2014,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Y Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 r Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 r Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 r r Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 PROPOSAL FORM DATE: NAME OF BIDDER: "R osrcMAtt G.4 r rt-A t-1%mN 1Ne. TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE"UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) ***************************************************************************** 2X 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in rds) Per Ton (written in ords) Per Ton (written in numbe s) Per Ton (written in numbers) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 ***************************************************************************** 2X 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: N►w►�'S y E�� a\� 1)•�.\.[�0.. H 1�+� N w N��.a n-'�.�ntV (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: 1a 1N�'�'1 '0.`ti.l�RC 1 H 1.�, l�v.�+a Mi�1'1-��.AQ�✓. ; . (written in words) Per Ton (written in words) Per Ton �0 3�v�' (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton '3a�` (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (30% OF RAP) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE 2X 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in word Per Ton (written in w ds) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 7 Y Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 2X 250—500 Tons SOUTHOLD TOWN: FISHERS ISLAND: N M t'a Q,�`nRr ��?�.�'F. l�•,rN�an 'D��nci� (written in words) Per Ton (written in words)Per Ton 98 - 3%p� (written in numbers) Per Ton (written in numbers)Per Ton ***************************************************************************** 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words)Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton -1 4B -IS' -Ut " (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposa 1 be reviewed by the Town to correct any deficiencies in the proposed scope of work an , ' corrections are necessary, further agree that this proposal is a formal bid and shall remain ' of ct fo perio forty- e (45) days, the Town will accept or reject this proposal or by mutual a ee nt m e en s tim od. Signature of Bidder: zz Business Address: S t. 'tel P4 ax-11at EAS Mott\c.\A-ZSy NN \\9ya Telephone Number: 1 B- 23 23 Date: 8 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2014-15 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways,parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2-6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 r Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four(4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 'Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 . r Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that -R�Bmy G rmb--4-�. of the (Name of signatory) 7%%5erKAR tom► Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by itar%t AA t` corporation at a meeting of the Board of Directors, held on the Z%.A4. day of J„V4,, , 20 %,A 12 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2014-15 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 13 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 101h day of June , 2014, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Bid: 2014-15 Road Treatment Item# 5 izabeth A. Neville Southold Town Clerk Sworn before me this loth day of Jun , 2014. otary Public LYNDA M. RUDDER Notary Public,State of New York No.01 RU6020932 Qualified in Suffolk county Commission Expires March 8,20ji #11751 STATE OF NEW YORK) ) SS.. COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s) successfully commencing on the 1 e day of June, 2014. Principal Clerk ��7 Sworn to before me this ' -`day of 2014. OEM V Y 'mac- - Cot of tion 103 of pal w,,that seal tl b*t' , tljt' - t'egtu ted for fttrhat Jn theTown of HRISTlNA VOl INSKI Sou d, telloWtngroadtreatments: NOTARY PUBLIC-STALE OF NEW YORK � *06 , eb r -Rot Asphalt No. O1Vo6105450 w n 4�� Qualified in Suffolk county S.Type bAsphalt(townr►ck up) gpiecificaficr[rfi miy6e'bbtained at the MY Commisslon Explrac paksuarY 26'201 Office of the-Tbwn Clerk,Town of South- q4-_Jbwn H4„5 09511',ii Road,South- old,New York 11971,;Monday'.through Friday,8:00 ani'to 4:00 pm The sealed bids,together,with a Non Collusive Bid Certificate,and bank drab. chile or bid band in the43tti at Uaft will be received by theTown Clerk-of,the Town of Southold at the Southold Town Hall,PD Box 1174,53095< Main Road, 4luthold,,New York, until Z-60'iJd. Ihuirsday;'7�me 26,2014, at whist time they will be opened and read aloud in public. The Town Board of the Town of South- old,reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. akili Bids intist be signed and sealed in envelopes plainly marked with the type of road treatment and item#being bid on,and submitted to the Office of theTown Clerk The bid price shall not include any tax,federal,state,or local,from which the Town of Southold is exempt. Dated:June 3,2014 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 11751.-IT 6119 Rudder, Lynda From: Rudder, Lynda Sent: Tuesday, lune 10, 2014 9:08 AM To: Orlando, Vincent; Beltz, Phillip; Cushman, John; Dinizio, James; Doherty, Jill; Finnegan, Martin; Ghosio, Bob; Kiely, Stephen; Krauza, Lynne; Legals (tdoubrava@timesreview.com); Louisa Evans; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Tomaszewski, Michelle; William Ruland Subject: for publication Attachments: 2014 Road Treatments.doc Please publish in the 6/19 edition of the Suffolk times and the Town Website,thanks. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 2. Oil & Stone 5. Type 6 Top — Hot Mix Asphalt Concrete 8. Type 6 Asphalt (town pick up) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of$100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, June 26, 2014, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment and item # being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 3, 2014 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JUNE 19, 2014, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Board Members Town Attorney Superintendent of Highways John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board Southold Town Board - Letter Board Meeting of June 3, 2014 � 5°`�`"`4 RESOLUTION 2014-491 Item # 5.19 ADOPTED DOC ID: 9840 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2014-491 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 3, 2014: Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various road treatment bids including Type 6 Hot Mix Asphalt & Oil /stone for the calendar year 2014-15. "t? Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:William P. Ruland, Councilman AYES: Ghosio, Dinizio Jr, Ruland, Doherty, Evans, Russell Generated June 4, 2014 Page 38 Hot Mix Asphalt Concrete Item 4 5 "Type 6 Top" Year 2014-15 ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2014-15 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2014-15 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) ***************************************************************************** 2X 100 —250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 2X 250 — 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers)Per Ton (written in numbers) Per Ton ***************************************************************************** 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** BID #2 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH AN ALLOTMENT OF (30% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE ***************************************************************************** 2X 100 —250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 7 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 2X 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton ***************************************************************************** 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton **************************************************************************** And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 Hot Mix Asphalt Concrete Item 4 5 "Type 6 Top" Year 2014-15 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2014-15 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item # 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of , 20 12 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2014-15 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 13 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year�- 01qvwf ITEM NO. 5 SPECIFICATIONS FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE "Type 6 Top" NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE- NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. 1 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgment, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accor0panied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. 2 Hot Mix Asphalt Concrete Item 4 5 "Type 6 Top" Year 2013 E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a Standard form of Agreement between Owner and Contractor. The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall State in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of 3 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Insurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages four personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. 4 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. 5 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD NOTE: All items listed herein must TOWN HALL be bid. Failure to bid any PO BOX 1179 item will be grounds for 53095 MAIN ROAD disqualification. SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF: BID #1 FURNISH AND PLACE THE FOLLOWING WITHIN HOT Mix ASPHALT CONCRETE, "Type 6 Top" MADE WITH ALL (VIRGIN MATERIALS) 2X 100—250 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton 6 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 (written in numbers) Per Ton (written in numbers) Per Ton 2X 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton BID 42 3 C) FURNISH AND PLACE THE FOLLOWING WITHIN ASPH Type 6 Top MADE WIT ALLOTMENT OF (20% OF RAP ) RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words)Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 7 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2013 2X 250— 500 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words)Per Ton (written in words)Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 3X 500— 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton 4X Over 1,000 Tons SOUTHOLD TOWN: FISHERS ISLAND: (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton (written in numbers) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: 8 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 1. DESCRIPTION Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair& maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. 2. MATERIALS Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passing Total % 1" 100 -- 1/2" 95-100 -- 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 4 Mixing & Placing Temperature Range - degrees F 250-325 NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the Superintendent of Highways 3. WEATHER LIMITATIONS The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. 4. EQUIPMENT, DELIVERY & APPLICATION All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. 9 Hot Mix Asphalt Concrete Item# 5 "Type 6 Top" Year 2013 All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. 5. TESTING The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. 6. SAMPLES The town at its discretion can request samples of asphalt material provided by winning bidder to have periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix provided is to our specification. 7. BIDDER QUALIFICATIONS The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. 8. MEASUREMENT & PAYMENT The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. 10 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 9. TRAFFIC MAINTENANCE The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The contractor shall also be responsible for providing all signage and traffic control during this work. NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices submitted for payment. END OF SPECIFICATION 11 Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: Item# 5 Hot Mix Asphalt Concrete "Type 6 Top" Peconic Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of , 20 12 Y Hot Mix Asphalt Concrete Item # 5 "Type 6 Top" Year 2013 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 13