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HomeMy WebLinkAboutSale of Scrap Paper AGREEMENT THIS AGREEMENT made and entered into this 13th day of December , 1988, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and B. P. WRECKERS, LTD., a domestic corporation of the State of New York, having its principal office at 510 Yennecott Drive, Southold, New York 11971 party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Contractor shall pay to the Town of Southold the sum of Eight Huhdred Fifty Five Dollars and thirteen cents ($855. 13) which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) $285. 05 on January 1, 1989. (b) $285. 04 on May 1, 1989. (c) $285. 04 on September 1, 1989. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agreement. VV 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be 'performed under the provisions of the Laws of the State of New York affecting the same, and this contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the contract. 4. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forth- with to make such insertion. i 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respectivie parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and theirrespective seals affixed, the day and year first above written. TOWN O OU O J (S E A L) By / i hy, Supervisor B. P. WE KERS, L (S E A. L) By o ert uger, a en -2- yr STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this 20th day of December 1988,. before me personally came FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at Country Club Drive, Cutchogue, N.Y. , that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Public JUMM T.TEflt11f Notary No.6-0344983 Smoot Vbrit aualifiod in SuffolkCoun Commission Expires May 31, STATE. OF. NEW YORK) ss: COUNTY OF SUFFOLK) On this _day of198;, before me personally came Rob er� P-74-1K ye r to me personally known, being by me duly sworn�did depose and say that he resides at yr/4 )�'�i V'e �OEc olCF, Ivy°W &(vr� that he is 'the President of .� rec%ers. 1- trc— the corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so .affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public ELIZABETH ANN oNEVILLENoBIk•Stef New Yo rkryNo.6 ,Z Term �Oa er31 18 -3- Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY FAX(516)765-1823 TOWN CLERK TELEPHONE(516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 20, 1988 Robert Pfluger, President B.P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: The Southold Town Board accepted your proposal in the amount of $855. 13 for the removal of Scrap Paper from the Landfill for the year 1989. Please stop at this office at your earliest convenience to execute the agreement, bringing with you your corporate seal, the January 1, 1989 payment of $285.05, and a current Certificate of Insurance for the limits specified on page 3 of the specifications, naming the Town of Southold as an additional insured. Thank you. Once all of the above has been complied with your $200.00 certified bid deposit will be returned. Very truly yours, 4��e� Judith T. Terry Southold Town Clerk Enclosure �oc,��FF01KcD� Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY 1 FAX(516)765-1823 TOWN CLERK TELEPHONE(516) 765-1801 REGISTRAR OFF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON DECEMBER 13, 1988: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of B. P. Wreckers, Ltd. for the removal of Scrap Paper deposited at the Southold Town Landfill Site, for the period January 1, 1989 through December 31, 1989, at a bid price of $855. 13, to be paid to the Town in three equal installments. Judith T. Terry Southold Town Clerk December 14, 1988 i PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 22, 198'3, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1989 to December 31, 1989, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1988) $ 855 . 13 ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1 /3) on January 1, 1989. (b) One-third (1 /3) on May 1, 1989. (c) One-third (1 /3) on September 1, 1989. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; t~•r (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. \ IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this 30th day of November 1988, i Signature Title President Firm or Corporation B.P. Wreckers , LTD. Address 510 Yennecott Drive , Southold , N.Y . c_ -2- i CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that B.P. Wreckers , LTD. (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue,. New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements ins uch certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by B.P. Wreckers , LTD, corporation at a meeting of its Board of Directors held on the 30th'day of November '1 98-B. Sec itt (Seal of the Corporation) • r NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have- not avenot been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) k_ (Corporate Title) (if 'any) President Bid on Sale and Removal of Scrap Paper from the Southold Town Landfill Site. 25.00 FEE REQUIRED. TO OBTAIN THESE SPECIFICATIONS• BIDS - SALE OF SCRAP PAPER - 1989 BID OPENING: 11 :00 A.M. , Thursday, December 1, 1988 1. B.P. Wreckers, Ltd. , 510 Yennecott Dr. , Southold, N.Y. 11971 2. 3. 4. 5. 6. COUNTY OF SUFFOLK ss: STATE OF NEW YORK LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF Patricia Wood, being duly sworn, says that she is the SCRAP PAPER FROM SOUTHOLD TOWN Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, LANDFILL SITE, FISCAL a public newspaper printed at Southold, in Suffolk County; YEAR 1989 and that the notice of which the annexed is a printed copy, NOTICE IS HEREBY GIVEN that sealed bids are has been published in said Long Island Traveler-Watchman sought and requested for the once each week for . . . . . . . . . . . . . . . . . . . . . `. . . . . weeks sale of scrap paper by the Town of Southold, according to spe- cifications and a contract to be successively, commencing on the . . . . . . . . . . . . . . . . . . . . . . let by the Town Board of the Town of Southold. ' The sealed proposals will be day of.: "n `�::�.�v:�:� . . . . ., 19 . .'. received by the Town Clerk of - the Town of Southold at the Southold Town Clerk's Office, .. - Town Hall, Main Road, Southold,New York,until 11:00 A.M., Thursday, December 1, 1988, and will be considered t publicly at such time and place. Sworn to before me this . . . . . . . . . . . . . . . . . . . . . da of Specifications,a proposed con- y tract for the execution of the 1 work, and forms of proposal = . . . . . . . . . . . . . . . . . . . . . . . . 19 . . . . . can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made } upon and in accordance with the /ter " t . . . . . . . . . . . . . . . . . . . . . . : . . form of proposal, which form N o to ry P u b I•c of proposal will have an accom- lir,RBW A. SCHNEIDER panying copy,of the specifica- NOTARY PUBLIC, State of New York tions for said work and pro- No. 4806846 posed agreement and the same Qualitieri in Suffolk County may be obtained at the Office of Cor;rrrisw;o^ Expires the Southold Tbwn Clerk at the Upon acceptance of his bid, Town Hall, Main Road, if the successful bidder fails to Southold,New York,upon pay- ment of$25.00. ` enter into a contract pursuant to Proposals shall be made and the requirements of the Town received upon the following Board, or fails to give the fur ther security prescribed in the conditions: Specifications within the time Each proposal must be ac- limited herein, then the check companied by the deposit of a deposited as aforesaid and the certified check payable to the order of the Town of Southold moneys standing to the credit of same shall be forfeited to the in the sum of$200.00,or a bond Town as liquidated damages,or with sufficient sureties,to be ap- proved if a bond has been presented in by the,Town Board, in the penal sum of$200,00;con- lieu of a certified check,then the ditioned that if the poposal is penalty shall be enforced as li- quidatedaccepted the successful bidder damages. will enter into a contract for the All bids,must be marked"Bid for Saleand Removal of Scrap work, and that he wilt" rnfsh, paper;'and must be signed and within ten (10) days,, rom the sealed in envelopes plainly ad- date of the acceptance of the dressed to the Southold Town proposal,suitable surety as pro- Clerk, Southold Town Hall, vided in the Specifications for the faithful and prompt per- Main Road, Southold, New formance and completion of the York 11971. work specified. The Town Board reserves the All'deposits except that of the right to reject any and all bids successful bidder will be pro- or parts thereof. mptly returned and that of the DATED: November 4, 1988. successful bidder returned upon JUDITH T. TERRY his providing the required surety. SOUTHOLD TOWN CLERK IX, 11/10/88 (5) :OUNTY OF SUFFOLK ss: " STATE OF NEW YORK Patricia Wood, being duly sworn, says that she is the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Long Island Traveler-Watchman - I , , weeks once each week for . . . . . . . . . . . . . . . . . . . . . . . �D successively, commencing on the . . . . . . . . . . . . . . . . . . . . . . day of . . . B.I. ... .. % . . . ., 19 . � . . . . . . . . . . . . . . . . . L,✓. . Sworn to before me this . . . . . . . . . . . . . . . . . . . . .. . . . . . day of G � . . . . . . . , 19 . . . . • f . . . . . . . . . . . Nota%&NAVA SCHNEIDER NOTARY PUBLIC, State of New York No.4806846 Qualified in Suffolk County Commission Expires .0 j�90 r k l LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER STATE OF NEW Y0nQ FROM SOUTHOLD TOWN SS; LANDFILL SITE, COUNTY OF SUFFOLK FISCAL YEAR 1989 date of the acceptance of the proposal, NOTICE IS HEREBY GIVEN that suitable surety as provided in the sealed bids are sought and requested Specifications for the faithful and Christina C07Iten to of Mattituek, in for the sale of scrap paper by the prompt performance and completion Town of Southold,according to spec- of the work speed. said County, being duly sworn,says that he/she is Principal ifications and a contract to be let by All deposits except that of the suc- the Town Board of the Town of cessful bidder will be promptly re- Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, Southold. turned and that of the successful bid- published at MattltUCk, in the Town of Southold, County Of The sealed proposals will be re- bidder returned upon his providing the ceived by the Town Clerk of the required surety. Suffolk and State of New York, and that the Notice of which Town of Southold at the Southold Town Clerk's Office, Town Hall, Upon acceptance of his bid,if the the annexed Is a printed copy,has been regularly published in Main Road, Southold, New York, successful bidder fails to enter into a said Newspaper once each week for i _ Weeks until 11:00 A.M.,Thursday,Dec em- contract pursuant to the requirements bet 1, 1988,and will be considered of the Town Board,or fails to give successively, commencing on the 10 day of publicly at such time and place. the further security prescribed in the November 1g 88 Specifications,a proposed contract for Specifications within the time limit the execution of the work,and forms herein,then the check deposited as of proposal can be examined at the aforesaid and the moneys standing to Office of the Town Clerk, Town the credit of same,shall be forfeited Hall, Main Road, Southold, New to the Town as liquidated damages,or Proposals must be made upon and if a bond has been presented in lieu of in accordance with the form of pro- a certified check,then the penalty posal,which form of proposal will shall be enforced as liquidated dam- Principal Clerk have an accompanying copy of the All bids must be marked"Bid for specifications for said work and pro- Sale and Removal of Scrap Paper"and posed agreement and the same may be must be signed and sealed in en- obtained at the Office of the Southold velopes plainly addressed to the , Town Clerk at the Town Hall,Main Southold Town Clerk, Southold Sworn to before this Road, Southold, New York, tion Town Hall, Main Road, Southold, ;��' ' payment of$25.00. New York 11971. day Of Proposals shall be made and n- The Town Board reserves the right 4sAf�Y ceived upon the following conditions: to reject any and all bids or parts OA�{{p Stat. Stifto lk C l3 try Each proposal must be acoattpa- thereof. 1//� �aI vU. } nied by the deposit of a certified check DATED:November 4,1988. ( ftfl Expires FetivaG payable to the order of the Town of JUDITH T.TERRY j f Southold in the sum of$200.00,or a SOUTHOLD TOWN CLERK bond with sufficient sureties,to be 6116-1TNIO approved by the Town Board,in the penal sum of$200.00 conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work,and that he will furnish,within ten(10)days from the i STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 4th day of November 1988 she affixed a notice of which the annexed printed notice is 'a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Maine Road, Southold, New York 11971 . Legal Notice, Notice to Bidders for Sale and Removal of Scrap Paper from Southold Town Landfill Site, Fiscal Year 1989. Bid Opening: 11 :00 A.M. , Thursday, December 1, 1988, Southold Town Hall. Judith T. Terry Southold Town Clerk Sworn to before me this 4th day of November 19.88 Notary Publi ELIZABETH ANN NEVLLE Notery Fublik Bt ft of Nov York No.5 -8125850,Suffolk Cow& Term Expires October 31,19 8g LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1989 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town iof Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, December 1, 1988, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road; Southold, New York, upon payment of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200. 00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited Page 2 - Scrap Oer to I herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. I� All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 1197. The Town Board reserves the right to reject any and all bids or parts thereof. DATED : November 4, 1988. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 10, 1988, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1989 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, December 1, 1988, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limited Page 2 - SCIS Paper • herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 1197. The Town Board reservcs the right to reject any and all bids or parts thereof. DATED : November 4, 1988. \ JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 10, 1988, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board w LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1989 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifica- tions and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, December 1, 1988, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of f proposal, which form of proposal will have an accompanying copy of the ;i specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road; Southold, New York, upon payment of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified- All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed irt the Specifications within the time limited Page 2 - Slop Paper herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 1197. The Town Board reserves the right to reject any and all bids or parts thereof. DATED : November 4, 1988. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 10, 1988, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971. Copies to the following: The Long Island Traveler-Watchman The Suffolk Times Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board r. I TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK FISCAL YEAR 1989 The following are the specifications providing for the sale and removal of scrap paper from the Southold Town Landfill Site at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends by these specifications to seek proposals for the sale of scrap paper deposited by the public at its Landfill Site located north of County Route 48, at Cutchogue, New York, during the period commencing on January 1, 1989' and ending on December 31, 1989. to i i effectuate such sale, it is intended that the successful bidder (hereinafter i referred to as the Contractor) will, at all times during the period specified, i i place conventional containers (8 ft. by 30 ft. steel trailer bodies) at i convenient locations at the site into which the public and Town employees at the site will deposit scrap paper. As such containers are filled the Contractor I will be required to promptly remove them and replace them with empty I containers. It is estimated by the head of the Department of Public Works of the Town of Southold that the volume of scrap paper which will be deposited at the site from January 1 to December 31 will be as follows, to wit: 30 i containers of scrap paper. It is intended that when used herein, the term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. 2. The lump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all scrap paper removed from the Town Landfill Site during the period from January 1 to December 31 regardless of the actual volume of scrap paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap paper removed will be rejected as not complying with the terms and conditions of these specifications. In the event the Town accepts a bid for a one year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows: i 1 /3 on January 1 , 1989; 1 /3 on May 1 , 1989; and 1 /3 on September 1, 1982. I 1 I I I I 2. It shall be the duty of the Contractor, at all times during the term l. of the Contract, to provide a sufficient number of containers at the site available to receive all scrap paper deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the High- way Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap paper cannot be deposited in the containers, the Contractor shall be required to remove all scrap paper deposited within an area of 100 feet from the filled containers. j 4. It is understood and agreed between the Contractor and the Town I that, notwithstanding the terms and conditions contained herein, the Town of j Southold, and its officers, and employees shall continue to have supervision i and control of the Landfill Site and all activities conducted at such site. i Accordingly, the Contractor, when conducting any work or activity at the r i Landfill Site, shall be subject to the orders of the Town of Southold, and its 1 i officers and employees in the manner in which the Contractor performs his I work, including the location of the containers at the site. I 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the fiathful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful i bidder may deposit cash or a certified check made payable to the Town of i Southold in the amount of $1,000. 00 assecurity for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work on January 1 , 1989 and shall continue the work for a period of twelve (12) months, to end on December 31, 1989. i l -2- ,i 8. The Contractor shall indemnify the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000. 00 with respect to death or bodily injuries of any one person, $500,000. 00 with respect to death or bodily injury in any one accident, and $25,000. 00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certif- icates showing that such insurance has been secured and maintained in force I during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is i prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, i company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is i unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a I written notice to be served upon the Contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall I discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termination i i of the contract as herein provided, the Contractor shall within ten (10) days i I of the service of such notice, remove all containers and other equipment owned !i by him from the site. If the contractor shall fail to remove the same within I i -3- I li �I the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, jall sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. the Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap paper or caused by failling from vehicles during transportation. 12. The Town may notify the Contractor of any unsighly conditions i caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submision of such statement of charges. DATED at Southold, New York, November 4, 1988. JUDITH T . TERRY TOWN CLERK TOWN OF SOUTHOLD i I I I i i i i I I I i I, l I� 'i -4- I 11 ff I I� PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: i In accordance with the. Notice to Bidders dated October 22, 1988, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper 'deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1989 to December 31, 1989, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1988) $ ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1 /3) on January 1, 1989. (b) One-third (1 /3) on May 1, 1989. (c) One-third (1 /3) on September 1 , 1989. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; I� A , �'� • • (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certificatkon., and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of 1988. Signature Title Firm or Corporation Address -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements ins uch certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of ,198'8. Secretary (Seal of the Corporation) M NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on Sale and Removal of Scrap Paper from the Southold Town Landfill Site. 4; ,I AGREEMENT THIS AGREEMENT made and entered into this day of 198;3, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and a domestic corporation of the State of New York, having its principal office at party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Contractor shall pay to the Town of Southold the sum of i i The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though f set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New ` York shall be adhered to by the Contractor as to labor under this Agreement. 1 i I it (I i� I 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability i insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the i Supervisor of the Town of Southold certificates showing that such insurance i has been secured and remains in effect during the term of the contract. 4. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental I s agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. I i IN WITNESS WHEREOF, the respectivie parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective' parties and their respective seals affixed, the day and year first above written' I I �I TOWN OF SOUTHOLD S E A L ( ) By Francis J. Murphy, Supervisor i (S E A L) By I I i -2- I j STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) �I On this day of 198'8,1 before me personally came FRANCIS J . MURPHY, to me known, who being by me duly sworn, did I depose and say that he resides at Country Club Drive, Cutchogue, N.Y. , that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. 1 Notary Public i STATE OF NEW YORK) ss. COUNTY OF SUFFOLK) I On this day of 1988, before me personally came to me personally known, being by me duly! sworn did depose and say that he resides at that he is the President of the corporation described in and which I executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. I 1 Notary Public i I -3- ; TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK FISCAL YEAR 1989 The following are the specifications providing for the sale and removal of scrap paper from the Southold Town Landfill Site at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1. The Town of Southold intends by these specifications to seek proposals for the sale of scrap paper deposited by the public at its Landfill Site located north of County Route 48, at Cutchogue, New York, during the period commencing on January 1, 1989 and ending on December 31, 1989. to effectuate such sale, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap paper. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. It is estimated by the head of the Department of Public Works of the Town of Southold that the volume of scrap paper which will be deposited at the site from January 1 to December 31 will be as follows, to wit: 30 containers of scrap paper. It is intended that when used herein, the term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. 2. The lump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all scrap paper removed from the Town Landfill Site during the period from January 1 to December 31 regardless of the actual volume of scrap paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap paper removed will be rejected as riot complying with the terms and conditions of these specifications. In the event the Town accepts a bid for a one year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows : 1 /3 on January 1, 1989; 1 /3 on May 1 , 1989; and 1 /3 on September 1, 1989. � f r 2. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap paper deposited at the site. The Contractor shall also be required to maintain a telephone at which he may be contacted by the Town. The telephone number shall be filed in the office of the High- way Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap paper cannot be deposited in the containers, the Contractor shall be required to remove all scrap paper deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of the containers at the site. 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000. 00, conditioned upon the fiathful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1,000. 00 assecurity for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971, for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work on January 1, 1989 and shall continue the work for a period of twelve (12) months, to end on December 31, 1989. -2- 8. The Contractor shall indemnify the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000. 00 with respect to death or bodily injuries of any one person, $500,000. 00 with respect to death or bodily injury in any one accident, and $25,000. 00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certif- icates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the Contractor is willfully violating any of the conditions of the contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termination of the contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the contractor shall fail to remove the same within -3- the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11. The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. the Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap paper or caused by failling from vehicles during transportation. 12. The Town may notify the Contractor of any unsighly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submision of such statement of charges. DATED at Southold, New York, November 4, 1988. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD -4- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the. Notice to Bidders dated October 22, 1988, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1989 to December 31, 1989, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1988) $ ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1 /3) on January 1, 1989. (b) One-third (1 /3) on May 1, 1989. (c) One-third (1 /3) on September 1, 1989. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200. 00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of 1988, Signature Title Firm or Corporation Address -2- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER. RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements ins uch certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of '1 98-B. Secretary (Seal of the Corporation) r NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on Sale and Removal of Scrap Paper from the Southold Town Landfill Site. AGREEMENT THIS AGREEMENT made and entered into this day of 1982, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and tate of New York, having its principal office a domestic corporation of the S at party of the second part, hereinafter called the "Contractor". WITNESSETH : In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Contractor shall pay to the Town of Southold the sum of The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1. The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agreement. 0 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the contract. 4. Each and every provision of law and clause required by law to be inserted in this contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respectivie parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD (S E A L) By Francis J. Murphy, Supervisor (SEAL) By -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 198'8, before me personally came FRANCIS J . MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at Country Club Drive, Cutchogue, N.Y. , that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1988, before me personally came to me personally known, being by me duly sworn did depose and say that he resides at that he is the President of the corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. <_ Notary Public -3- O S Town Hall, 53095 Main Road LM P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY 1 TELEPHONE TOWN CLERK (516) 765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON OCTOBER 4, 1988: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 1989: 1 . Milk for the Nutrition Center. 2. Police Department Uniform Clothing. 3. Cleaning Police Department Uniforms. 4. Sale and removal of Scrap Paper from Landfill. 5. Sale and removal of Scrap Metal from Landfill. 6. Gasoline. 7. Heating Fuel Oil. 8. Diesel Fuel. 9. Custodial Contractor for Recreation Center. ` ;7 Judith T. Terry Southold Town Cler October 5, 1988