The URL can be used to link to this page

Home My WebLink AboutStillmax Productions/Bonaparte Magazine S T L L M A X !tilPi Elizabeth Neville Town Clerk Town of Southold Southold, NY 11971 August 4, 2010 Ref: Still photography permit request Dear Ms. Neville, We are a Production Company based in Miami. Our client is a Danish fashion catalog named BONAPARTE: http://www.bonaparte.dk/ We are interested in shooting our summer 2011 catalog on Long island East End, North Fork and South Fork between August 30 and September 7, 2010. On some of these dates, we would like to shoot in your town. Our team is made of 12 people (photographer, crew and talents)with handheld still photography equipment only. We will use a passenger van and one camper. We will issue a certificate of insurance for General Liability with Great Divide Insurance naming the town of Southold. The photo team will stay at the Sound View Inn in Greenport. We will need a photography permit for public locations like sidewalks and beaches in Southold, East Marion and Orient. I have received your application, filming rules, regulations, and checklist. Regarding the fees, I am not sure we will need a Cleanup Fee since it is a very small crew for still photography with no equipment and a camper where we keep our trash. Waiting to read you, feel free to contact me for any additional information. Best regards, Jimmy Baes Executive Photo Producer 1 1 WW\n/.Stjjj Y1CjX.00M APPLICATION FOR FILMING/STILL PHOTOGRAPHY PERMIT NO: Please Print or Type APPLICATION DATE: AUG 0 4 2010 NAME OF APPLICANT: MAILING ADDRESS: PHONE: BUSINESS: i Z- HOME: NAME OF ORGANIZATION COMPANY: L L- M 'A MAILING ADDRESS: _ PHONE: FAX: DESCRIBE TYPE OF ACTIVITY (e.g. Motion Picture,Commercial,Television,'"Catalog�Magazine, etc.): j DATE(S)AND TIME(S) OF PROPOSED FILMING 11 PHOTOGRAPHY: PROPOSED LOCATION(S)OF FILMING/PHOTOGRAPHY: (attach additional sheet, if necessary) NAME OF PERSON IN CHARGE AT SITE: NUMBER OF PERSONS AT LOCATION(cast&crew included.): _ 12- NUMBER AND TYPE OF VECHILES AT LOCATION: TYPE OF SPECIAL EQUIPMENT: No N E ANY SPECIAL REQUIREMENTS: Fj C, nae Return to: Southold Town Clerk Southold Town Hall 53095 Main Road P.O. Box 1179 Southold,NY 11971 ' Page 1 of 1 Cooper, Linda From: Jimmy Baes [jimmy@stillmax.com] Sent: Monday,August 09, 2010 10:50 AM To: Cooper, Linda Subject: RE: Film/Photo permit in Southold Town Hello Linda, Thank you for your prompt reply. I understand we have to follow procedure and that is fine with me I am only concerned by the time line, do you think we will have enough time to obtain a permit if we give you precise locations and dates on August 23 for a shoot starting August 30? Also, what if after the photo shoot it is established that there is no need for a clean-up? Do we still have to pay the fee? As you can imagine we are on a tight budget and I am asked by the client to keep cost as low as possible. Please let me know. Best regards, S T I L L M A X PRODUCTION S3ERVI(:E5 FOR C0MMER(AAv PHOTOGRAPHY Jimmy Baes STILLMAX Executive Photo Producer P.O. Box 5:31212 Miami, Ft..3.3153-1212 USA )ifT}IYIV{alStl!iIT1r1X.C()1Y1 www.stillmax.com tel; Spy 751 1702 From: Cooper, Linda [mailto:Linda.Cooper@town.southold.ny.us] Sent: Monday, August 09, 2010 8:50 AM To:jimmy@stillmax.com Cc: Neville, Elizabeth; Cochran, Carlisle Subject: Film/Photo permit in Southold Town Good Morning Mr. Baes: Town Clerk Elizabeth Neville forwarded your letter of intent and preliminary application for a photo shoot to me. I look forward to working with you. I noticed in your letter that you mentioned you could forgo the Clean-Up deposit. Unfortunately, it will be necessary for you to submit a check for that, as well as the application fee, daily permit fees and beach parking if applicable. Once your schedule and locations are finalized, I will be able to advise you of the total amount due. I have forwarded your letter and preliminary application to our police department. Before a permit can be issued, the Chief of Police must approve the application; this will make him aware of your possible plans. Please do not hesitate to contact me should you have any questions or concerns regarding the shoot. Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 Life may not be the party we hoped for, but as long as we are here, we might as well dance! If you really want to be happy, nobody can stop you. 8/9/2010 Page 1 of 3 Cooper, Linda From: Cooper, Linda Sent: Monday, August 09, 2010 12:14 PM To: 'Jimmy Baes' Subject: RE: Film/Photo permit in Southold Town I'll contact you again once we have received your actual application with specific dates and locations, indemnification form, and Certificate of Liability Insurance, to advise you of actual costs. Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 Life may not be the party we hoped for,but as long as we are here, we might as well dance! If you really want to be happy,nobody can stop you. _._ From: Jimmy Baes [mailto:jimmy@stillmax.com] Sent: Monday, August 09, 2010 11:57 AM To: Cooper, Linda Subject: RE: Film/Photo permit in Southold Town That sounds perfect. We are used to work around people and since it is a very"light" crew the impact is minimum. I will wait to hear from you. Thank you for your help. S T I L L M A X "FxnFcr MORE" Jimmy Baes P.O. Box 53121.2 Photo Producer Miami, FL 33153-1212 USA jiiiimy@stiiliiiax.com www.si.illmax.com mobile: 305 608 4848 From: Cooper, Linda [ma ilto:Linda.Cooper@town.southold.ny.us] Sent: Monday, August 09, 2010 11:33 AM To: Jimmy Baes Subject: RE: Film/Photo permit in Southold Town Hi, The time line will be fine. Since you have given a preliminary application is will make the procedure go a lot more smoothly once you get the actual dates and locations. I do want to make you aware that, if you do use any of the Town Beaches, there may be other people on the beaches. We do not shut down our public beaches for a photo shoot. If you will notice I called it a clean-up deposit. Once the shoot is over, if there are no problems, the check will be returned to you. FYI, thus far I have always been able to return the deposit. Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 8/9/2010 Page 2 of 3 Life may not be the party we hoped for,but as long as we are here, we might as well dance! If you really want to be happy,nobody can stop you. From: Jimmy Baes [mailto:jimmy@stillmax.com] Sent: Monday, August 09, 2010 10:50 AM To: Cooper, Linda Subject: RE: Film/Photo permit in Southold Town Hello Linda, Thank you for your prompt reply. I understand we have to follow procedure and that is fine with me I am only concerned by the time line, do you think we will have enough time to obtain a permit if we give you precise locations and dates on August 23 for a shoot starting August 30? Also, what if after the photo shoot it is established that there is no need for a clean-up? Do we still have to pay the fee? As you can imagine we are on a tight budget and I am asked by the client to keep cost as low as possible. Please let me know. Best regards, 5 T I L L M A X PRODUCTION SERVICES FOR COMMERCIAL PHOTOGRAPHY Timmy Saes STILLMAX Executive Photo Pro,,Jucef P.O. Box 531217 Miami, FI-331.53-121.2 USA jirnrT)Y@StilirTlax.com www.still max.com tel: 305 751 1.702 1 From: Cooper, Linda [ma ilto:Linda.Cooper@town.southold.ny.us] Sent: Monday, August 09, 2010 8:50 AM To:jimmy@stillmax.com Cc: Neville, Elizabeth; Cochran, Carlisle Subject: Film/Photo permit in Southold Town Good Morning Mr. Bales: Town Clerk Elizabeth Neville forwarded your letter of intent and preliminary application for a photo shoot to me. I look forward to working with you. I noticed in your letter that you mentioned you could forgo the Clean-Up deposit. Unfortunately, it will be necessary for you to submit a check for that, as well as the application fee, daily permit fees and beach parking if applicable. Once your schedule and locations are finalized, I will be able to advise you of the total amount due. I have forwarded your letter and preliminary application to our police department. Before a permit can be issued, the Chief of Police must approve the application; this will make him aware of your possible plans. Please do not hesitate to contact me should you have any questions or concerns regarding the shoot. Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 Life may not be the party we hoped for,but as long as we are here, we might as well dance! 8/9/2010 Page 3 of 3 If you really want to be happy,nobody can stop you. 8/9/2010