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HomeMy WebLinkAboutRadical Media Inc 7003 3116 000� *pF SO(/jy� ��-�s dss ELIZABETH A. NEVILLE ,`O 01 0 Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS C#* Southold, New York 11971 MARRIAGE OFFICER .n Q Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER �� • �O Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER , couffm southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 22, 2007 CERTIFIED MAIL RETURN RECEIPT REQUESTED Radical Media Inc 435 Hudson St New York NY 10014 Re: Southold Town Filming Permit No. 020 Dear Sir or Madam: Returned herewith is cashiers check No. 410542108 in the amount o 0500.00 for the highway cleanup deposit as required by the Southold Town Code. An inspection of the permit sites was made and no highway cleanup was necessary. I have also included the receipt for the cost of traffic control required for the filming. Very truly yours, Y • • . > . kCK No. `if �05 4" O 1DICAL MED INC. JU1�TE RE 1 R 01 2007 EXACT AMOUNT DATE 16-4319- PAY I11612 1220 -' $*500.00* * U.S.DOLLARS TO Drawer:'HSBC Bank USA;NA Fl TWO SIGN RS D FOR AM©UNT$50,006 ND ABOVE ©BOER **? **SOUTHOLD TOWN CLERK**.**** O n THORIZED 3I TUI Issued by Integrated Payme4systems Inc.,Englewood,Colorado Payable through HSBC Bank USA,N.A.,Los Angeles,CA \ AUTHORIZED SIGNATURE 112 700 L. 3 2112 it i 2 2043 L94i: 68004 1054 2 L08 2112 • *pF SO(/Tyo ELIZABETH A. NEVILLE ,`O l0 Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS C40 Southold, New York 11971 MARRIAGE OFFICER �0 Fax (631) 765-6145 RECORDS MANAGEMENT OFFICERTelephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER CQUNT`I,�c� \ southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTH D Aug t 22, 20 7 CERTIFIED MAIL RETURN RECEIPT REQUESTED Radical Media Inc 435 Hudson St New York NY 10014 Re: Southold Town Filmi it No. 020 Dear Sir or Madam: Returned herewith is cashiers ch k No. 41054 108 in the amount of$500.00 for the highway cleanup deposit as re ired by the uthold Town Code. An inspection of the permit sites was in e and no hi hway cleanup was necessary. I have al o included the receipt for the co of tra Ic control required for the filming Very truly yours, Li da J. Cooper eputy Town Clerk Enc. Town Of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/22/07 Receipt#: 93895 Transaction(s): Reference Subtotal 1 1 Traffic Control Fee 20 $3,775.00 Check#: 93895 Total Paid: $3,775.00 Name: Radical, Media Inc 435 Hudson St, 6th FI New York, NY 10014 Clerk ID: LINDAC Internal ID:20 @radical.media;inc. TOSOUT POLICE DEPARTMENT TOWN OF SOUTHOLD 93895 08/10/07 CHECK NO. DATE DATE INVOICEP.O. NO. GROSS • • 11,11 - J 0 B - -GL/LINE- - PO # - INV.DATE -- INVOICE # DESCRIPTION - - ---- -- PAYMENT -- 1244 93 203553 06/07/07 203553 3,775.00 --------------- --------------- 3,775.00 --------------- --------------- Page 2 of 2 Subject: invoice for PD Please send to Tyler Boylan the final invoice for our police assistance during the Toyota Shoot on June 6 /7. You can reach Tyler at the office via 212 462 1500. Thanks, Jason Goldman 914 329 1314 7/10/2007 Page 1 of 2 Cooper, Linda From: Jason Goldman Dagold@gmail.com] Sent: Monday, July 09, 2007 5:44 PM To: Cooper, Linda Subject: Re: invoice for PD Hi Linda, Sorry I haven't gotten back to you sooner -the job wrapped about 2 weeks after we completed the shoot, so unfortunately I no longer have contacts in the office - nor am I working out of there! But, you can follow up with the @Radical Media accounting department. You can ask for Frank and let him know who you are, what you're waiting for. Best, Jason Radical : 212 462 1500 On 6/28/07, Cooper, Linda <Linda.Cooper@town.southold.ny.us_>wrote: Jason, I have yet to receive the payment for the police coverage for the Toyota Commercial. As requested, I faxed the invoice on June 19, 2007 to Lexie at Radical Media(final Police costs were $3775.00). Thanks. Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 From: Jason Goldman [mailto:'a old gmail.com] Sent: Friday, June 15, 2007 5:39 PM To: Cooper, Linda Cc: Tyler Boylan 7/10/2007 ELIZABETH A.NEVILLE Town Hall, 53095 Main Road TOWN CLERK Ze P.O. Box 1179 REGISTRAR OF VITAL STATISTICS , Southold,New York 11971 MARRIAGE OFFICER "w, lt Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL Attn: Lexie To: Radical Media (212-462-1600) From: Linda J. Cooper, Deputy Town Clerk Dated: June 19, 2007 Re: Cost of police for Toyota commercial Number of Pages (including cover): 2 If total transmittal is not received, please call 631-765-1800, Ext 210 COMMENTS: Transmitted herewith is the memo from the Southold Town Police Department for the cost of police services for the Toyota commercial. Please call if you need anything further from this office. POLICE DEPAMMENT TOWN Of 6SOUTKOLD CARLISLE E. COCHRAN,JR. Chief of Police Telephone Emergency Dial 911 MEMORANDUM TO: Linda J. Cooper, Deputy Town Clerk FROM: Chief Carlisle E. Cochran, Jr. DATE: June 7, 2007 RE: Filming Permit-Radical Media-Jason Goldman The actual cost for the police detail with reference to the above permit is .775.00• 41405 Route 25 • P.O. Box 911 • Peconic, N.Y. 11958 Administrative (631) 765-2600/2601 • Fax (631) 765-2715 Page 1 of 1 Cooper, Linda From: Jason Goldman Bagold@gmail.com) Sent: Friday, June 15, 2007 5:39 PM To: Cooper, Linda Cc: Tyler Boylan Subject: invoice for PD Please send to Tyler Boylan the final invoice for our police assistance during the Toyota Shoot on June 6/7. You can reach Tyler at the office via 212 462 1500. Thanks, Jason Goldman 914 329 1314 � a 6/18/2007 Town Of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/06/07 Receipt#: 41054210 Transaction(s): Reference Subtotal 1 1 Application Fee- Non-Refund 020 $100.00 2 2 Daily Filming Permit 020a $200.00 Check#: 410542107 Total Paid: $300.00 Name: Radical, Media Inc 435 Hudson St, 6th FI New York, NY 10014 Clerk ID: LINDAC Internal ID:020 o��pF SO(/r�ol . ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 RE(;ISTRAR OF VITAL STATISTICS N ASouthold, New York 11971 MARRIAGE OFFICER �� Fax (631) 765-6145 RECORDS MANAGEMENT OFFICERl TelephoneJ631) 765-1800 �1 FREEDOM OF INFORMATION OFFICER 0UN�Y,�� southoIdtown.narth'1ork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD RECEIPT $100.00 Application Fee - Permit No. 020 $200.00 Daily fees—June 6, 2007 and June 7, 2007 $500.00 Cleanup Deposit for 2 days �- e Film Permit No. 020— Radical Media Received by Date o�*V SO(/ryol ELIZABETH A. NEVILLE '` Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (631) 765-6145 RECORDS MANAGEMENT OFFICEROl''C ,m1 Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER �UI�"+ southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FILMING/STILL PHOTOGRAPHY PERMIT Issued to: RADICAL MEDIA Date(s), Time(s) and Location Wednesday,June 6 and Thursday,June 7,2007 5:30 AM through 8:00 PM 12500 Route 48E, Wickham Avenue, 14005 Route 48E, and surrounding streets for driving shots (Toyota Commercial) Permit No. 020 Issue Date: 6/05/2007 Elizabeth A. Neville Southold Town Clerk (Town Seal) OF SO(/lyol ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER �lyrV Telephone (631) 765-1800 C FREEDOM OF INFORMATION OFFICER OUNTY, southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FILMING PERMIT INVOICE Radical Media 435 Hudson Street, 6th Floor New York, NY 10014 Contact: Jason Goldman Nonrefundable Filming Permit Application $100.00 Filming Fee @ $100 per day $100.00 June 6, 2007 $100.00 June 7, 2007 Total $300.00 Certified Check Clean-up Deposit @ $250.00 per day $500.00 Certified Check Traffic Control Fee @ $1000 or more per day (to be determined by police department) All checks must be certified and made payable to "Southold Town Clerk". Separate checks are required for Filming Permits, Clean-up deposit, and Traffic Control Fees. POLICE DEIDA TMENT TOWN OF (SOUTHOLD CARLISLE E. COCHRAN,JR. Telephone Emergency Dial 911 Chief of Police MEMORANDUM RECE IV CD JUN 4 2007 TO: Linda J. Cooper, Deputy Town Clerk Scujj- uy�a Clerk FROM: Chief Carlisle E. Cochran, Jr. DATE: June 1, 2007 RE: Filming Permit-Radical Media-Jason Goldman The approximate cost for the police detail with reference to the above permit is R."M�o. 41405 Route 25 • P.O. Box 911 • Peconic, N.Y. 11958 Administrative (631) 765-2600/2601 • Fax (631) 765-2715 FOZ ELIZABETH A.NEVILLE :, ry Town Hall,53095 Main Road Cz TOWN CLERK -Qe P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold,New York 11971 MARRIAGE OFFICER *,: f Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL Attn: Tyler To: Radical Media (212-462-1600) From: Linda J. Cooper,Deputy Town Clerk Dated: June 1, 2007 Re: Invoice for Filming Permit Number of Pages (including cover): O If total transmittal is not received, please call 631-765-1800, Ext 210 COMMENTS: As requested, here is an invoice for the Filming Permit required for shooting a commercial within the Town of Southold. I have also included the documentation for the fees shown on the invoice 30/05 '07 WED 12:08 FAX 631 765 6145 SOUTHOLD TOWN CLERK zool xs TX REPORTx� TRANSMISSION OK TX/RX NO 3602 CONNECTION TEL 97342315 CONNECTION ID PD Administ ST. TIME 30/05 12:07 USAGE T 00'47 PGS. SENT 2 RESULT OK 05/30/2007 10:23 FAX ZIZ 40Z lduu �..,,.�.,�,.. •,-�.� • — RADICAL media �. r7/t) r fax ........................................ ............... date .......l ay.. .rip ...................................W.705-..&1.ys.... to fa rw. �1 ._. din.........................-....... ._........_..... ........ frC-om s�b�ecc no. pages (inc. (.Over) cornrrielLtR q� 3�� Iv 05/30/2007 10:23 FAX 212 462 1600 RADICAL MEDIA IM001/002 RADICAL media fa x 5bo,h-,............ ........... ............................ .......... ........ date. .................. to fax no. ........................... ............ ........ from ........... subject ...... .. ...... no. pages (inc. cover) comments: 0 NEW YORK 13 LOS ANGELES 0 LONDON 0 PARIS 0 BERLIN 0 SYDNEY 485 Hudson Sb1w 163012(hSeat 140 Wudm sbbK 40,rine&LT4WqWr Swinesulludereamme,121 85 00mmaw"Ith New Y*rk.NY 10014 Sana Wnke.,CA 90404 LA*dm W 1 8ZT 75010 Peru I).-104ss Berlin Sorry l-IdleNSW 2010 2124621500 3106644500 020 7432 6800 01 as"16 40 030 281 897 90 0292166300 hdf NyQmcfiwdm8dle.Om fid0LAQr4dica1m6dk,mm infolIKOnchedmedis-codn hdaRQmdjmIme&..ww USA USA SagUnd Aaaftmile 05/30/2007 10:23 FAX 212 462 1600 RADICAL MEDIA Q002/002 APPLICATION FOR FILMING/STILL PHOTOGRAPHY PERMIT NO: U( (J Please Print or Type APPLICATION DATE: 5' / O 0 7 NAME OF APPLICANT: JAS61 AIIN-411 MAILING ADDRESS: 135 11906M 51 PHONE: BUSINESS: 11Z K6Z 15M HOME: NAME OF ORGANIZATION/ COMPANY: � JAJ Cs I f fdl- MAILING ADDRESS: H35 4d n S4 6-N-'low, N yC, NY my/� PHONE: 211 Y6 z 15M FAX: 117. boa DESCRIBE TYPE OF ACTIVITY(e.g. Motion Picture, Commercial, Television. Catalog, Magazine, etc.): DATE(S) AND TIMES) OF PROPOSED FILMING/PHOTOGRAPHY: jun c 6 + junc 7l 1�7 �- 3a�N% - g: OVF14 �60-111 64ys PROPOSED LOCATIONS) OF FILMING/PHOTOGRAPHY: (attach additional sheet, if necessary) Z faa gyd /qZ g1G #6C, S vrrrovr1/iM dri-VI NAME OF PERSON IN CHARGE AT SITE: �Ca�(�t•/ RI�ol�S �>'ro NUMBER OF PERSONS AT LOCATION (cast& crew included): 0"Of ]0 NUMBER AND TYPE OF VECHILES AT LOCATION: W flx l ri ' I►wTa OV 54 /GU JJ�rVG�S S TYPE OF SPECIAL EQUIPMENT: C4 nUfOL Car, ftG hno CranL �i7a Srvrr� e✓ FXV ANY SPECIAL REQUIREMENTS: tr44- of A.S wlr aolia dltse-'14M Si azure Return to: Southold Town Clerk Southold Town Hall 53095 Main Road P.O. Box 1179 Southold, NY 11971 06/01/2007 10;58 FAX 212 462 1600 RADICAL MEDIA Q001/001 INDEMNIFICATION AGREEMENT F 0 . &T The Applicant shall indemnify and hold harmless the Town from and against all suits, claims, demands or actions for any damage and/or injury sustained or alleged to be sustained by any party or parties in connection with the performance of filming or still photography by the Applicant,his employees or agents or any subcontractor and in case of any such action brought against the Town, the applicant shall immediately take charge of and defend the same at his own cost and expense. In addition, the Applicant will name the Town as an additional insured on any applicable policies. L4� 51 Signature Date cQA&W ��.�� Printed name QUrrlf') Jro g Title 06/01/2007 11:05 FAX 212 462 1600 RADICAL MEDIA IM001/001 FACORD, DATE6/1/07 ODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION AON/ALBERT G. RUBEN INSURANCE SERVICES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 10880 WILSHIRE BLVD.,SUITE 700 HOLDER. THIS CERTIFICATE DOES NOT AMEND,EXTEND OR LOS ANGELES,CA 90024 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. CONTADIRECT TN :(3 WINTERS INSURERS AFFORDING COVERAGE DIRECT LINE:(310)234-6050 INSURED INSURER A: FIREMAN'S FUND INSURANCE COMPANY @Radical.Media 435 Hudson Street, 6th Floor INSURER B: GENERAL STAR NATIONAL INSURANCE COMPANY New York, NY 10014 INSURER C: Job#410TMSHI_TT8034 INSURER D: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CC POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE(MMIDD/YY) DATE(MMIDD/YY) LINI79 GENERAL LIABILITY XXC80422006 7/15/06 7/15/07 GENERAL AGGREGATE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $ 1,000,000 CLAIMS MADE a OCCUR PERSONAL 6 ADV INJURY $ 1,000,000 A EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE(ANY ONE FIRE) $ 1,000,000 GEN'L AGOREAGATE LIMIT APPLIES PER: MED EXP-ANY ONE PERSON $ 10,000 POLICY PECT RO- LOC J AUTOMOBILE LIABILITY XXC80422006 7/15/06 7/15/07 COMBINED SINGLE LIMIT $ 1,000,000 ANY AUTO (Ea accidenl) ALL OWNED AUTOS BODILY INJURY $ A SCHEOULEAUTOS (Perperson) X HIRED AUTOS BODILY INJURY $ X NON­OWNED AUTOS (Par accident) PROPERTY DAMAGE $ (Per accideni) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EAACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY NXG394641B 7/15/06 7/15/07 EACH OCCURRENCE $ 19,000,000 g X OCCUR O CLAIMS MADE XTM88288600 AGGREGATE $ 19,000,000 A UMBRELLA FORM $ X OTHER THAN UMBRELLA FORM yyC �/� EI $ WORKERS COMPENSATION AND TORY LIMIT T EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $ It yea,deacdbe under SPECIAL PROVISIONS below E.L.DISEASE-POUCY LIMIT $ GTHER MPT07106084 7/15/06 7/15107 THIRD PARTY PROPERTY DAMAGE Limit:$1,000,000 DEP:S 2,500 A MISCELLANEOUS EQUIPMENT LimIt:$2,000,000 DED:$2,500 PROPS/SETS WARDROBE Limit:$1,000,000 DED:$1,500 VEHICLE PHYSICAL DAMAGE Limit:$2,000,000 OED:10%OF LOSS;$1,500 MIN/ $10,000 MAX PER VEHICLE DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/SPECIAL ITEMS CERTIFICATE APPLIES ONLY TO COMMERCIALS AND PRINT ADVERTISING PRODUCED FOR TOYOTA MOTOR SALES U.S.A.,INC.CERTIFICATE HOLDER IS ADDED AS ADDITIONAL INSURED FOR GENERAL/NON-OWNED 8 HIRED AUTO LIABILITY AND LOSS PAYEE,AS THEIR INTEREST MAY APPEAR,AND WITH RESPECT TO THE PRODUCTION PACKAGE BUT ONLY AS RESPECTS CLAIMS ARISING FROM THE NEGLIGENCE OF THE NAMED INSURED AND AS REQUIRED BY WRITTEN CONTRACT. SHOULD ANY OF THE ABOVE POLICIES BE CANCELLED BEFORE THE EXPIRATION Southold Town Clerk DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN Southold Town Hall NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL 53095 Main Road IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR P.O. Box 1179 REPRESENTATIVES. Southold, NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2001108) T)ACORD CORPORATION 1988 01/06 '07 FRI 11:07 FAX 631 765 6145 SOUTHOLD TOWN CLERK lao01 TX REPORT x� * TRANSMISSION OK TX/RX NO 3615 CONNECTION TEL 912124621600 CONNECTION ID ST. TIME 01/06 11:04 USAGE T 02'47 PGS. SENT 8 RESULT OK ELIZABETH {' A. A.NEVILLE TOWN CLERK "" Town hall, 53095 Main Road r.,. P.O. Box 1179 R1 GISTRgR OF'VITAL STATISTICS Southold,New York 11971 MARRIAGE OFFICER �. "R• �.r.<. Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER �`��'•,�'� �' '�'"��:�� FRF,6DOMOFINFORMATIONOFFICER �. . .,Ac.: IelephoTle (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL Attn: Tyler To: Radical Media (212-462-1600) From: Linda J. Cooper,Deputy Town Clerk Dated: June 1,2007 Re: Invoice for Filming Permit Number of Pages (including cover): I If total transmittal is not received, please call 631-765-1800, Ext 210 COMMENTS: As requested,here is an invoice for the Filming Permit required for shooting a commercial within the Town of Southold. APPLICANT'S CHECKLIST FOR FILMING PERMIT NOTE: All payments must be cash or certified check. Completed application $100 nonrefundable application fee Certificate of insurance that evidences a public liability insurance policy covering the town as an additional insured in the amount of$1,000,000 (one million dollars) per occurrence for the duration of the filming or still photography. Indemnification agreement stating the applicant agrees to assume all liability for and will indemnify and hold the town harmless of and free from any and all damages that occur to persons or property by reason of said filming or still photography. Permit Fees (Prior to issuance of permit): Film Fee - $100 per day of each day covered by the permit Cleanup deposit: Separate check for $250 for each day covered by the permit. Traffic control fee - $1000 for each day covered by the permit if required by the Chief of Police. Beach Parking fee - $10 per vehicle, per day between May 1 and September 30. ALL CHECKS MUST BE CERTIFIED NOTE: Additional fees for Cleanup and Traffic Control may be required at the direction of the Chief of Police and Superintendent of Highways Chapter 44A, FILMING [HISTORY: Adopted by the Town Board of the Town of Southold 2-27-2001 by L.L. No. 6-2001. Amendments noted where applicable.] § 44A-1. Purpose. The Town Board of the Town of Southold recognizes that the town's natural beauty and historical sites are attractive to individuals, organizations, corporations, groups and other entities involved in the businesses of still photography, motion pictures and television. Because such filming activities may create a threat to public safety, health or welfare due to the time, location or duration of the filming, or may unduly interfere with vehicular and/or pedestrian traffic, the town desires to regulate such activities through the issuance of permits. The purpose of this chapter is to set forth the procedure governing such permit process. § 44A-2. Permit required; exemption. A. General. A permit issued pursuant to this chapter is required prior to any person, organization, corporation, group or other entity engaging in the activity of filming or photographing a commercial, movie, documentary, television program, catalog or magazine layout, or any other presentation upon the streets, sidewalks or any other property owned by the Town of Southold, exclusive of the Village of Greenport. The application process for obtaining a permit is set forth in § 44A-3. B. Exemption. A permit pursuant to this chapter shall not be required if five or fewer individuals constitute the entire cast and crew engaged in one of the activities described in Subsection A above. § 44A-3. Application for a permit. A. Application form. An applicant may obtain an application form from the Town Chief of Police or the Town Clerk. The information requested on the application form shall include, without limitation,the following: (1) The name and address of the applicant. (2) The proposed location(s) of the filming or still photography. (3) The date(s) and time(s)the permit is intended to cover. (4) The number in the cast and crew. (5) The number of vehicles. (6) The person in charge on site. B. Submission to Town Clerk. The following materials shall be submitted by the applicant to the Town Clerk at least seven days before the proposed date to start the filming or still photography: (1) A completed application form. (2) A one-hundred-dollar nonrefundable application fee. (3) A certificate of insurance and indemnification agreement pursuant to § 44A-11. C. Review by Chief of Police. The Town Clerk shall forward the application to the Chief of Police for approval or disapproval. Said approval or disapproval shall be based on the Chief of Police, or his designee, making a determination on whether the proposed filming or still photography will constitute a threat to public safety, health or welfare by reason of time, location or duration of the activity or will unduly interfere with vehicular and/or pedestrian traffic. Approval of the application by the Chief of Police, or his designee, may be conditioned on the payment of the traffic control fee set forth in § 44A-4. The Chief of Police shall send the approved or disapproved application back to the Town Clerk. D. Review by Town Attorney. The Town Clerk shall forward the certificate of insurance and the indemnification agreement to the Town Attorney for approval. The Town Attorney shall send such approved or disapproved documents back to the Town Clerk. E. Permit fee. The Town Clerk shall calculate the permit fee required to be paid by an approved applicant as follows: (1) Film fee. One hundred dollars per day shall be paid for each day covered by the permit. (2) Cleanup deposit. A separate certified check in the amount of$250 for each day covered by the permit shall be paid pursuant to § 44A-5. (3) Traffic control fee. One thousand dollars shall be paid for each day covered by the permit if the Chief of Police, or his designee, requires payment of the traffic control fee pursuant to § 44A-4. (4) Beach parking fee. If the permit includes one or more town beaches as location sites, a ten-dollar-per-vehicle fee for each day covered by the permit shall be paid if the permit covers any day falling between May 1 through September 30. F. Issuance of permit. The Town Clerk shall countersign an approved application. The Town Clerk shall collect the permit fee calculated pursuant to Subsection E from the applicant. Payment of the permit fee shall be in the form specified in § 44A-6. Upon payment of the permit fee,the Town Clerk shall issue the permit to the applicant. The permit shall set forth the name of the applicant and the location(s), date(s), and time(s) of the filming or still photography. § 44A-4. Traffic control fee. A. In the event that the Chief of Police or his designee determines that the police officers or traffic control officers will be necessary for the protection of the citizens or for the control of traffic during the filming or still photography, the applicant shall submit to the Town Clerk a fee of$1,000 for each day covered by the permit pursuant to Subsection F of§ 44A-3. B. If the Chief of Police determines that the one-thousand-dollar-per-day traffic control fee will be fully expended prior to the termination of the permit period, the Chief of Police shall notify the Town Clerk. The Town Clerk shall contact the applicant in writing and require payment of additional sum of money, said specific amount to be determined by the Chief of Police based on the salaries and the number of hours to be worked by the town police and traffic control personnel. Said additional traffic control fee shall be paid within seven days of said notice. The applicant's failure to pay such additional fee within said seven-day period shall result in the Town Clerk's providing the applicant with written notice that the permit has been suspended and the date of such suspension. The applicant's receipt of the Town Clerk's suspension notice shall not be construed as altering the date of suspension set forth in said written notice, the effective date of the suspension being the day immediately following the completion of the seven- day notice period. C. The procedure set forth in Subsection B may be repeated as necessary to ensure that the applicant pays for all costs included by the town in providing traffic control services. D. After termination of the filming, the Chief of Police shall provide the applicant with a statement regarding the actual cost to the town of providing said police officers or traffic control officers. If the actual cost is less than the moneys that the town has collected pursuant to Subsection A, B or C, the town shall remit the balance to the applicant. If the actual cost is more than the moneys that the town has collected pursuant to Subsections A, B or C, the applicant shall be responsible for providing the balance to the town within 30 days of the termination of the filming or still photography. E. The Chief of Police shall forward a copy of the statement of actual cost to the Town Clerk who will file said statement with the original application form. § 44A-5. Cleanup deposit. A. Each applicant whose application has been approved shall give the Town Clerk a certified check in the amount of$250 for each day covered by the permit, which check shall be held and not deposited by the town during the duration of the permit period. B. At the termination of the permit period, the Town Superintendent of Highways, shall inspect the locations listed on the permit and determine if the locations require cleanup efforts by town personnel. C. If cleanup is required, the Town Superintendent of Highways will coordinate that effort. Said Superintendent will provide the Town Clerk with a statement setting forth the actual cost to the town of providing said cleanup services. If the actual cost is less than the deposit collected pursuant to Subsection A, the town shall remit the balance to the applicant. If the actual cost is more than the deposit collected pursuant to Subsection A, the applicant shall be responsible for providing the balance to the town within 30 days of the termination of the filming or still photography. D. If no cleanup is required, the Town Superintendent shall notify the Town Clerk of that fact, and the Town Clerk shall promptly remit the certified check to the applicant. § 44A-6. Payment of fees. Any fee collected under this chapter shall be paid either in cash or by certified check made payable to the Town of Southold and shall be delivered to the Town Clerk. § 44A-7. No donations accepted. Other than the required fees, the town shall not accept any donations from the applicant in connection with the granting of the permit. In addition, no town official or employee shall make a recommendation to the applicant regarding a donation to a third party. § 44A-8. Notice to other officials. The Town Clerk shall give notice to the Chief of Police,the Chief Building Inspector, the Code Enforcement Officer, the Fire Marshal, the Superintendent of Highways and the Superintendent of Parks and Recreation of each permit issued pursuant to this chapter. § 44A-9. No alterations to town property. A permit holder shall be responsible for any damage to town property or facilities that may result from the permit holder's activities. No alterations are to be made at filming or photography sites, including, without limitation, cutting trees, digging holes and trimming bushes, without the express authorization of the Town Board. 44A-10. Compliance with other laws. Issuance of a permit pursuant to this chapter does not relieve the permit holder of its duty to comply with all other town local laws, ordinances and regulations during the duration of the filming or photography. § 44A-11. Insurance requirements. Every application for a permit pursuant to this chapter shall include a certificate of insurance that evidences a public liability insurance policy covering the town as an additional insured in the minimum amount of$1,000,000 per occurrence for the duration of the filming or still photography. The applicant shall also submit an indemnification agreement that states that the applicant agrees to assume all liability for and will indemnify and hold the town harmless of and free from any and all damages that occur to persons or property by reason of said filming or still photography. § 44A-12. Permit available at film site. The permit holder shall be required to have the permit available for inspection by the Town Police Department, or its designees, at the site of the filming or still photography for the duration of the permit period. § 44A-13. Extension of permit period. An applicant which has been granted a permit may submit to the Town Clerk a request to extend the duration of the permit. The Chief of Police, or his designee, will make the decision whether or not to grant such request. If permission is granted, the Town Clerk shall collect from the applicant an additional $100 for each additional day added to the permit period. The Town Clerk shall then modify the applicant's permit to indicate the granted extension period. § 44A-14. Penalties for offenses. A. Any action by any person, organization, corporation, group or other entity which violates or does not comply with any provision of this chapter shall be punishable by a fine of not less than $100 and not more than $1,000, and, in addition, anyone convicted hereunder of not complying with the requirements of§ 44A-4 and/or § 44A-5 may be subject to a fine of not less than the amount of the actual costs incurred and owed to the town, and not more than an amount to twice said actual costs. B. Each continuing day of violation of this chapter shall constitute a separate offense. C. In addition to the above provided penalties, the town may also maintain an action or proceeding in the name of the town in a court of competent jurisdiction to compel compliance with, or to restrain by injunction the violation of this chapter. § 44A-15. Severability. The provisions of this chapter are severable. If any provision of this chapter or its application to any person or circumstance is held invalid, said invalidity shall not affect any other provision or application of this chapter which can be given effect without the invalid provision or application of the chapter. § 44A-16. When effective. This chapter shall take effect immediately upon filing with the Secretary of State as provided by law.