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Home My WebLink AboutMPD-06/11/2014 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Wednesday, June 11, 2014 @ 6:00 p.m. Presiding Commissioners Russell Williamson, Chairperson Gerard Goehringer Michael Ryan Call to Order Gerard Goehringer, Commissioner Pledge Approval of Minutes (5/13/14 Meeting) Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Russell Williamson PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments re_gardin_g non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Vets Park Parking Lot Paving Project Appointment @ 7:30 p.m.: Christopher Dwyer, L.K. McLean Associates 2014 Summer Season (a) Adopt Beach Safety Plan (b) Appoint Lifeguards (c) Appoint Beach Manager (d) Appoint Leonard Llewellyn to open, close & clean bathrooms at Boat Ramp (e) Appoint Host/Hostess for events at Community Room (f) Maintenance Crew Summer Hours Veterans Park (a) Beach grass around building (b) Piano removal Aldrich Lane— Fields (a) Additional Signage (b) Gate at South entrance to field Porta Potties RFQ Breakwater Beach —speed bump repair update RESOLUTIONS Resolution No. 2014-51 adopting Beach Safety Plan for 2014 Summer Season Resolution 2014-52 appointing Lifeguards for the 2014 Summer Season Resolution 2014-53 appointing Nancy Hartmann as Lifeguard Supervisor for the 2014 Summer Season Resolution 2014-54 appointing Christine Elliott as part-time Clerk with enhanced responsibilities Resolution 2014-55 authorizing Doug Cooper to cleanup debris being dumped at Breakwater Beach at a cost not to exceed $500 plus Town tipping fees Resolution No. 2014-56 rescinding Resolution 2014-43 approving Maintenance crew summer hours for the 2014 Summer Season Resolution No. 2014-57 authorizing Clerk to solicit quotes for Porta Potties Resolution 2014-58 approving Bill Register and authorizing payment of current bills PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JUNE 11, 2014 Attendance Gerard Goehringer, Commissioner Michael Ryan,Commissioner David Prokop, Legal Counsel Shelley Maddaloni,Treasurer Lydia Tortora,Clerk Lynne Krauza,Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:01 p.m. L. Krauza informed everyone that Russell Williamson was excused from this meeting. Gerard Goehringer chaired said meeting. Pledge of Allegiance APPROVAL OF MINUTES Motion by G. Goehringer, seconded by M. Ryan,all in favor and motion carried to approve the Minutes from the May 13,2014, Meeting of the Board of Commissioners submitted via email. TREASURER'S REPORT S. Maddaloni reported that cash totaled $36,776.86, Money Market Account totaled $674,164.09, petty cash totaled $50.00, assets totaled $710,990.95, liabilities totaled $5,557.21,fund balance totaled $705,433.74, leaving a liabilities and fund balance total of$710,990.95. She stated that the bills for East End Sporting Goods, Home Depot and Mike Ryan (reimbursement for deer fencing)were not standard monthly bills. She also stated that she contacted LIPA regarding the Bay Avenue electric bill and LIPA will be sending us 3 years of history for that property. S. Maddaloni asked LIPA to investigate this property to see why the bill is so high and gave her cell number as the contact. She also stated that there were no data charges on the Verizon bill for this month. S. Maddaloni is working with Oxford on obtaining a refund regarding health insurance for a full-time employee. She further stated that we have received all of the tax revenues from the Town. M. Ryan queried his reimbursement as he submitted two receipts for the same amount. S. Maddaloni will generate a reimbursement payment to him and revise the Bill Register accordingly. Motion by G. Goehringer, seconded by M. Ryan,all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L.Tortora reported that doing well on beach permit receipts considering only selling them on weekends at this time. She further reiterated that the weather has a lot to do with how good the sales are. L. Tortora stated that she goes through all receipts, all daily reports to make certain everything is correct and accounted for. She said the Beach Attendants are doing well and the new Beach Attendants are learning quickly. She stated there are several bookings for the Community Room. She informed the Commissioners that there was a problem last Saturday with a Birthday Party group for the playground area that stated the group size would be under 20 and therefore no permit was necessary. She said there were approximately 30 people that attended and some of the guests were very nasty to the Beach Attendant. She said one guest for this party did not stop at the booth and refused to move his car. L. Tortora told this man where to park and he ignored her. L.Tortora received another call for a Birthday Party for the playground area and asked the Commissioners for suggestions on how to handle these situations. G. Goehringer suggested calling the Police next time when dealing with a belligerent person. L.Tortora reported that the first event in the Community Room had some glitches. She said the A/C was left on and building left open. Lenny called L.Tortora to let her know. She prepared a Duty Statement for Chrise's enhanced responsibilities. She reviewed the bookings schedule for June and July and there are only two days without coverage. L.Tortora further stated that it will be a very good summer for revenues if the weather keeps up. G. Goehringer reported that Lenny has been asking people to leave the beach at Breakwater when closed. He said that the Police Department requested a sign be posted regarding beach closing. He ordered the sign and Ed will install it on the side of the building. The sign will say that the Park closes at dusk. G. Goehringer said that we will not be closing Breakwater on July 4th. L.Tortora did not agree with this decision. Lenny requested that he be allowed to go to the dock facility on Love Lane after he leaves Vets Park this Saturday for two hours due to the Strawberry Festival this weekend D. Prokop and the Commissioners audited Girl Scout Troop 361 and Concerned Parents Pack 251 and everything was found to be in order with the exception that we are awaiting insurance from Girl Scout Troop 361. Motion by G. Goehringer, seconded by M. Ryan,all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT G.Goehringer stated that the Maintenance Report is on file in the Clerk's Office for anyone that wishes to review same. M. Ryan stated that the Mattituck Mets sign at Bay Avenue is not to code. He will speak with R.Williamson about this. Motion by M. Ryan,seconded by G. Goehringer, all in favor and motion carried to accept and approve the Maintenance Report. Appointment—Christopher Dwyer, L.K. McLean Associates, P.C. Vets Park—Parking Lot Paving Project C. Dwyer stated that they updated the existing conditions to what we have now with the new bulkhead and new elevation. He also updated the photo page for the DEC permit. C. Dwyer stated that the Project Drainage Plan prepared with the Town's requirements calls for 43 drainage basins for a 2" rainfall. They prepared an alternative plan wherein a depressed area was created in the grass area in the front of the property that would only require 8 basins instead of 43. He said this more than meets the Town's standards and will allow for better overflow. We will lose two trees with this plan. He suggested we create a slight berm around the depressed area and can use the excess materials for the berm. C. Dwyer's rough estimate for this plan would be approximately $186,000. G. Goehringer asked if we could do leaching field first and then go to bid for remaining items and he said yes. C. Dwyer's next step is to obtain letters of non-jurisdiction from the DEC and the Town Trustees. M. Ryan said he is in favor of excavating as opposed to structures. C. Dwyer will provide D. Prokop with a template bid package.C. Dwyer stated that the letters of non-jurisdiction are good for years. C. Dwyer further stated that application fees are$200 for DEC and$200 or$250 for the Trustees. An add-on resolution will be prepared for tonight's meeting retaining L.K. McLean Associates to get letters of non-jurisdiction at a cost not to exceed $ and further authorizing M. Ryan to execute all applications with the DEC and the Town Trustees and further authorizing payment of application fees not to exceed $500. C. Dwyer said he will contact M. Ryan tomorrow regarding the applications,etc. 2014 Summer Season The Beach Safety Plan for 2014 will be adopted this evening by resolution. L.Tortora has forwarded same to the Suffolk County Department of Health Services pursuant to their request. The lifeguards and Beach Manager will be appointed this evening by resolution. M. Ryan queried why so many lifeguards and whether the lifeguards were guaranteed a certain number of hours per week. M. Ryan will contact Nancy Hartmann for answers to these questions. M. Ryan will also ask Nancy Hartmann for the written documentation that she allegedly sent to the lifeguards regarding cameras at Vets Park. Lenny was appointed by resolution during the May 13, 2014 meeting which included Park Attendant duties which covers the work he performs at the Boat Ramp. L.Tortora distributed the Duty Statement she prepared for Chrise's enhanced responsibilities for the Commissioners' review. The maintenance crew summer work hours for 2014 will be changed and Resolution 2014-42 will be amended accordingly. G.Goehringer stated that toward the end of this year he would like to review the total costs of running the Park District. He would also like to compare last year's Summer Season to this year's. Veterans Park G. Goehringer will speak with Tim regarding not mowing the beach grass around the building. G. Goehringer and M. Ryan had the piano removed. Aldrich Lane Fields M. Ryan stated that another gate cannot be installed due to field layout. While M. Ryan was at the fields recently, he said the School District was re-seeding. We discussed additional signage in an effort to keep non-permitted players off the fields. It was agreed that we will order signage that will state"Field Use Prohibited Without Permit,Violators Subject to Removal". M. Ryan to obtain a price from Reflective Image in Greenport and order these signs. M. Ryan further stated that Land Tech received our survey and will prepare an artist rendering for a turf field. Porta Potties RIFQ L.Tortora finalized RFQ and the time frame for submitting quotes will run from 6/13/14 through 6/30/14. This matter will be placed on the meeting agenda for July 9. Breakwater Beach—Speed Bump Repair D. Prokop called Kevin Romanowski twice and did not receive a return phone call. D. Prokop said he did not think it was necessary to reach out to him any further and recommended that the Commissioners determine that he is not a qualified bidder for any future projects. G.Goehringer stated that we need to lay treated lumber across the speed bump and create a pocket and fill it. L.Tortora suggested contacting Chris Mohr to take care of this. G. Goehringer and M. Ryan agreed to having L.Tortora contact Chris Mohr for this work at a cost not to exceed $250. PUBLIC COMMENT There was no one in attendance from the public. RESOLUTIONS Resolution 2014-51 adopting the 2014 Beach Safety Plan was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-51. Resolution 2014-52 appointing Lifeguards for the 2014 Summer Season was unanimously approved. Motion by G. Goehringer,seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-52. Resolution 2014-53 appointing Nancy Hartmann as Lifeguard Supervisor for the 2014 Summer Season was unanimously approved. Motion by G. Goehringer,seconded by M. Ryan,all in favor and motion carried to'unanimously approve Resolution 2014-53. Resolution 2014-54 appointing Christine Elliott, Clerk,with enhanced responsibilities was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-54. Resolution 2014-55 authorizing Doug Cooper to clean up debris at Breakwater Beach was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2014-55. Resolution 2014-56 amending Resolution 2014-42 in connection with Maintenance Crew 2014 Summer Work Hours was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2014-56. Resolution 2014-57 authorizing the Clerk to solicit quotes for porta potties was unanimously approved. Motion by G. Goehringer,seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2014-57. Resolution 2014-58 approving Bill Register and authorizing payment of current bills was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan,all in favor and motion carried to.unanimously approve Resolution 2014-58. Resolution 2014-59 retaining L.K. McLean Associates, P.C. in connection with non-jurisdiction letters regarding the Vets Park Parking Lot Paving Project was unanimously approved. Motion by M. Ryan,seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2014-59. Resolution 2014-60 creating the position of Administrative Assistant and appointing Lydia Tortora to same was unanimously approved. Motion by G.Goehringer,seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-60. EXECUTIVE SESSION Motion by M. Ryan,seconded by G. Goehringer,to go into Executive Session at 7:10 p.m.to discuss personnel. Motion by M. Ryan,seconded by G. Goehringer,to come out of Executive Session.at 7:40 p.m. There being no further business to come before the meeting,motion by M. Ryan, seconded by G. Goehringer,all in favor and motion carried to adjourn the meeting at 8:19 p.m. RESOLUTION NO. 2014-51 RESOLUTION ADOPTING BEACH SAFETY PLAN RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the 2014 Beach Safety Plan and further authorize the Clerk to forward same to the Suffolk County Department of Health Services. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION NO. 2014-52 RESOLUTION APPOINTING LIFEGUARDS FOR THE 2014 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the following Lifeguards for the 2014 Summer Season, pursuant to the attached Duty Statement, whose names and hourly rates are listed below: Megan Breen, 1St year @ $12.17/hour Emily Cardillo, 1St year @ $12.17/hour Joseph Crosser, 1St year @ $12.17/hour Jacqueline Esposito, 2nd year @ $12.44/hour Daniel Hartmann, 3rd year @ $12.72/hour John Paul Hartmann, 2nd year @ $12.44/hour Charlie Hickox, 3rd year @ $12.72/hour Melissa Hickox, 3rd year @ $12.72/hour Liam Martin, 1St year @ $12.17/hour Christopher McGowan, 1St year @ $12.17/hour Noah Mina, 1St year @ $12.17/hour Rebecca Mincielli, 7th year @ $13.82/hour Ian Nish, 1St year @ $12.17/hour James Nish, 2nd year @ $12.44/hour Kieran Nish, 3rd year @ $12.72/hour Sean Nolan, 2nd year @ $12.44/hour Angela Smith, 10th year @ $14.37/hour Daniel Stepnowski, 5th year @ $13.27/hour RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-53 RESOLUTION APPOINTING NANCY HARTMANN AS LIFEGUARD SUPERVISOR FOR THE 2014 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Nancy Hartmann to the position of Lifeguard Supervisor for the 2014 Summer Season at a salary of$5,304, pursuant to the attached Duty Statement. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-54 RESOLUTION APPOINTING CHRISTINE ELLIOTT "CLERK" WITH ENHANCED RESPONSIBILITIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Christine Elliott to the position of part-time Clerk,.effective June 7, 2014, to perform enhanced responsibilities regarding events held at the Community Room, pursuant to the attached Duty Statement, at an hourly rate of $15.00. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-55 RESOLUTION AUTHORIZING DOUG COOPER TO CLEAN UP DEBRIS AT BREAKWATER BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Doug Cooper to clean up debris from the tide at Breakwater Beach at a cost not to exceed $500 plus Town Landfill tipping fees. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-56 RESOLUTION AMENDING RESOLUTION 2014-42 APPROVING MAINTENANCE CREW SUMMER HOURS FOR 2014 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends Resolution 2014-42 as follows: RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends the full-time Maintenance Laborers' 2014 Summer Season work hours as follows: 7:30 a.m. until 4:00 p.m. Monday through Friday and 7.00 a.m. 9:30 a.m. until 5.-09-p:m-. 5:30 p.m. on Saturdays and Sundays for full-time employees. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-57 RESOLUTION AUTHORIZING CLERK TO SOLICIT QUOTES FOR PORTA POTTIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit quotes in connection with porta potties for various Park District properties. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-58 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the June 11, 2014 meeting and further authorize payment of the current bills. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-59 RESOLUTION RETAINING L.K. MCLEAN ASSOCIATES TO OBTAIN LETTERS OF NON-JURISDICTION RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retains L.K. McLean Associates to obtain non-jurisdiction letters from the NYS Department of Environmental Conservation and the Town of Southold Board of Trustees in connection with the Veterans Park Parking Lot Paving Project and further authorizes Michael Ryan to execute all applications regarding same, at a cost not to exceed $400.00 and further authorizes disbursements for application fees not to exceed $500.00. RESULT: ADOPTED 6/11/14 (Unanimous) RESOLUTION 2014-60 RESOLUTION CREATING POSITION OF ADMINISTRATIVE ASSISTANT AND APPOINTING LYDIA TORTORA RESOLVED that the Board of Commissioners of the Mattituck Park District hereby create the position of Administrative Assistant and appoint Lydia Tortora to said position to work an additional 5 hours per week at her current hourly rate as needed. RESULT: ADOPTED 6/11/14 (Unanimous) MATTITUCK PARK DISTRICT- LIFEGUARD JOB DESCRIPTION GENERAL: Lifeguards perform skilled public safety work in monitoring the activities of swimmers at Veterans Memorial Park Beach and Breakwater Beach. A lifeguard is seasonal employee responsible for safeguarding patrons to prevent injury or loss of life, and for administering first aid or artificial resuscitation when necessary. Lifeguards work under the direct supervision and scheduling of the Lifeguard Supervisor. Lifeguards work six hours a day from 11:00 AM to 5:00 PM seven day per week. Lifeguards are required to punch in and out with a time clock where available. Unless notified to be "On Call" by the Lifeguard Supervisor, Lifeguards are expected to be on their post by 11:00 AM. Lifeguards are paid for actual hours worked or for hours "On call'. When directed by the Lifeguard Supervisor to be "On Call", Lifeguards must be ready to report to duty within 15 minutes. "On call' duty will last until either notified to report to their assigned post, or the Lifeguard Supervisor calls to release the lifeguard for the day. Lifeguards must fill out, sign and submit a time sheet to the Lifeguard Supervisor for approval. DUTIES: 1. Lifeguards are to rake the beach for debris and safety hazards at the beginning of every shift. Lifeguards are to walk the beach every one-half hour and check the beach for safety hazards and unsanitary conditions (broken glass, etc.). 2. One lifeguard must be in the chair at all times. The pathway between the water and the chair must be clear at all times. No one else may sit in the chair. Lifeguards must be at their posts at all times except for emergencies. All equipment and first aid kit must be on the beach at all times. A rescue tube must be on your person at all times. Lifeguards must have their up-to-date ORIGINAL credentials in lifesaving, CPR and first aid on their person when working. 3. Clears the beach at the sound of thunder or sight of lightning for at least % hour. 4. Documents any incident where an individual is in need of medical attention. If the person refuses, Lifeguard will document the incident in a Suffolk County report. The lifeguard will request the necessary information and ask for a signature on the form. If person refuses to sign, call 911 and get documentation from the officer. Check the car, license number etc. 5. Reports all rescues and resuscitations to the MPD Lifeguard Supervisor immediately and in certain instances, the Health Dept. within 24 hours. 6. Writes the inspector's name and agency in the logbook when being spot-checked by the Suffolk County Dept. of Health, and answers questions that are reasonable and within your jurisdiction. Refers all other matters to Lifeguard Supervisor. 7. Maintains a daily log book and must fill out, before departure, showing the following: date, approximate number of people using beach, the conditions, incidents and unusual circumstances if any, any requests for medical assistance and supplies used with time, name and address and service provided. 8. Responsible for the care and condition of life saving equipment, first aid kits, beach umbrellas and chairs. Will clean off all equipment at the end of the day and property store it in its place to be ready for the next day. 9. Must use latex gloves and goggles and be versed in biohazard waste and the disposal of needles. Also must be aware of hepatitis and HIV procedures. 10. Does not touch or physically abuse any patron. With an uncooperative group or individual call 911 or the Lifeguard Supervisor. 11. Does not have personal guests accompanying him/her to the beach or be in his/her work area at any time. 12.Will not use radios, laptops, ipads, ear buds, IPods, bluetooths, headphones, or any other electronic listening or viewing device as they are not permitted. Cell phone usage or text messaging are for EMERGENCIES ONLY. Any Lifeguard viewed to be text messaging or on the cell phone while on duty (other than an emergency or communicating with supervisory staff) will be subject to disciplinary action or dismissal. 13. May not work if under the influence of alcohol or drugs. If taking prescription medication, ask your physician if you are permitted to work stating the type of work a lifeguard is to perform. 14. Understands that any infraction of the above mentioned rules will be reviewed by the MPD Board of Commissioners and be subject to dismissal. APPROVED BY THE BOARD OF COMMISSIONERS I have read the Mattituck Park District Rules and Duty Statement for the position of Lifeguard and hereby agree to abide by these terms. Employee Signature Date Mattituck Park District - Lifeguard Supervisor GENERAL FUNCTION: The Lifeguard Supervisor is responsible for the hiring, training and supervision of lifeguards engaged in safeguarding bathers at Veterans Memorial Beach and Breakwater beach. The work also involves maintaining daily beach records, payroll records, staff scheduling, and oversight of lifeguard equipment to ensure proper maintenance. The work is seasonal in nature and is performed under the general supervision of the Park District Commissioners, who review work through conferences and periodic inspections of beach records and facilities. DUTIES: 1. Makes daily inspections of both beaches, lifeguard facilities and equipment, and instructs lifeguards on work problems. 2. Assigns lifeguards to routine beach maintenance patrols, to rake beaches, dispose of debris and other safety hazards. 3. Is readily available by cell at all times during working hours. 4. Prepares reports on activities and emergencies. Manages statistics and required record keeping. 5. Supervises the enforcement of rules and regulations relating to beach activities. 6. Keeps abreast of all advances in techniques and methods of lifesaving and lifesaving equipment. 7. Notifies lifeguards and Park District staff of Suffolk County Department of Health water quality advisories to close Breakwater beach and/or Veterans Beach. 8. Immediately notifies lifeguards of pending or active weather conditions that could result in the closure of the beaches. 9. Plans and documents all training of the lifeguard team. 10. Maintains physical fitness and efficiency of Lifeguards by assisting or conducting ongoing in-service training and safety checks for lifeguards. 11. Ensures that lifeguard team members follow established procedures consistent with the training they receive. 12. Schedules lifeguards to meet the facility's needs. 13. Completes incident and accident reports as necessary. Attends and conducts staff meetings. 14, Investigates complaints and takes appropriate action to resolve complaints and maintain good public relations. 15. Keeps and reviews time sheets of employees. 16. Supervises safety inspections, general care and cleaning of the lifeguard facilities. 17. Communicates the need for equipment replacement or repairs to the Park Commissioners. 18. Reports unsafe conditions to the Park Commissioners immediately. 19. Maintains all appropriate documentation and reports. MATTITUCK PARK DISTRICT - COMMUNITY ROOM HOSTESS DUTIES GENERAL: The hostess's primary responsibility is to supervisor events held in the Community Room. The job also entails assisting patrons with their table setup requirements, answering questions, and making sure that the permittee and guests comply with the Community Room rules and regulations of the Park District. The hostess is under the direct supervision of the Senior Clerk. DUTIES: 1. Make sure that kitchen has all the supplies needed. Z Check the bathrooms prior to and during the event to make sure that they are clean and supplied. Call maintenance if there is a problem. 3. If tables and chairs are being moved for setup, make sure they are being handled properly. 4. Review the rules and regulations with the permittee when they come in to set up. Make sure that they clearly understand that if they violate the rules, it may forfeit their security deposit. i.e. take tables or chairs outside. Be pleasant but firm. 5. Review the exit and entrance doors to be used by guests and by caterers. 6. Review parking with permittee and spot check during event. The Senior Clerk will have assigned parking either in the picnic area or Vets parking lot. If parking is in the picnic area, make sure that the gate is closed after guests come in, and locked when the event is over. If in Vets parking lot after dusk, lock the gate. 7. Keep a mindful eye during the event to make sure noise (music) levels are not excessive and the indoor capacity does not exceed 80 people. A quick glance around the room will keep the hostess alert to problems and keep things running smoothly. Occasionally walk around the building to check. 8. Monitor cleanup. When the event is over, make sure the tables and countertops are wiped clean, the rug vacuumed and spot cleaned, the kitchen floor swept, decorations removed, and the garbage put in the dumpster. If the cleanup is not satisfactory, ask the permittee to correct the problem. Explain that the room must be left in "As Good" or"Better Than" the condition they found it or the cost of cleanup will be deducted from their security deposit. 9. After all have left, make sure that all of the doors and windows are locked, the air conditioning turned off, and the lights turned off. Walk around the building to check all of the doors. If it is before 5:00 p.m. and the building is still open, make sure the inside door to the Community Room and office are locked. Mattituck Park District Balance Sheet 6/11/2014 Assets Account Account Name Balance A.200 Cash 37,801.86 A.201 Cash in Time 674,164.09 A.210 Petty Cash 230.00 Total Assets 712,195.95 Liabilities Account Account Name Balance A.021 NYS Tax Payable 347.51 A.022 Federal Tax Payable 1,619.40 A.026 FICA Tax Payable 3,590.30 Total Liabilities 5,557.21 A.909 Fund Balance 706,638.74 Total Liabilities plus Fund Balance 712,195.95 • BILL REGISTER JUNE 2014 Check No. Payee Date Amount 24206 AAP 6/11/2014 88.03 24207 C.F.VAN DUZER 6/11/2014 246.19 24208 Dave Prokop 6/11/2014 822.50 24209 EESG 6/11/2014 558.00 24210 EESG 6/11/2014 192.00 24211 GNS Mermaid 6/11/2014 74.00 24212 Harry Goldman 6/11/2014 135.00 24213 Home Depot 6/11/2014 466.43 24214 Jamesport Hardware 6/11/2014 12.24 24215 Island Portables 6/11/2014 391.25 24216 Laurel Stone 6/11/2014 19.90 24217 Lou's Service 6/11/2014 21.00 24218 Marjam 6/11/2014 128.15 24219 Mattituck Enviro 6/11/2014 271.95 24220 Mattituck Post Office 6/11/2014 96.00 24221 Mike Ryan 6/11/2014 152.06 DEER FENCE 24222 NAPA 6/11/2014 17.07 24223 National Grid 6/11/2014 187.30 24224 Northeastern Equipment 6/11/2014 116.49 24225 Optimum 6/11/2014 119.85 24226 Orlowski 6/11/2014 318.51 24227 Oxford 6/11/2014 2,365.24 24228 PSEG 6/11/2014 548.08 24229 SCWA 6/11/2014 20.89 24230 SCWA 6/11/2014 28.44 24231 Southold Dept. Solid Was 6/11/2014 78.70 24232 Verizon 6/11/2014 42.24 24233 Verizon Wireless 6/11/2014 140.05 Total: $7,657.56 ADD-ONS 24205 EESG 6/3/2014 1,650.48 24234 Higgins Marine Constructi 6/11/2014 2,200.00 Date : 06/10/2014 Page no. 1 Tjme:'7:49 PM Mattituck Park District P.O. Box 1413 MatbW&.,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 404,860.00 5,427.00 404,859.80 0.20 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A,2401 Interest&Earnings 2,091.00 0.00 1,299.49 791.51 A.2440 Concession Rental 400.00 0.00 316.40 83.60 A.2590 Beach Permits 10,160.00 1,795.00 4,800.00 5,360.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 130.00 -130.00 A.2655 Ramp Keys 100.00 0.00 40.00 60.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 0.00 100.00 A.2705 Gifts&Donations 650.00 0.00 975.00 -325.00 A.2771 Other Revenues 19,185.00 1,300.00 14,485.00 4,700.00 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 1,649.00 0.00 0.00 1,649.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 520,225.00 8,522.00 426,905.69 93,319.31 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 887.38 1,837.76 17,162.24 Total Parking Attendants 19,000.00 887.38 1,837.76 17,162.24 Parks A.7110.12 Parks,Part-Time Hourly 48,500.00 617.20 15,331.56 33,168.44 A.7111.12 Parks,Full-time Hourly 59,000.00 3,014.40 29,262.60 29,737.40 A.7112.12 Parks,Office 30,000.00 1,212.00 13,371.00 16,629.00 Total Parks Personnel 137,500.00 4,843.60 57,965.16 79,534.84 Capital Outlay A.7110.242 Site Improvements 123,600.00 2,200.00 12,336.57 111,263.43 A.7110.243 Equipment 29,000.00 0.00 0.00 29,000.00 Total Capital Outlay 152,600.00 2,200.00 12,336.57 140,263.43 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 36,000.00 3,766.96 26,863.07 9,136.93 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 302.14 1,892.99 2,007.01 A.7110.422 Electric 10,000.00 548.08 4,138.88 5,861.12 A.7110.423 Water 500.00 49.33 180.58 319.42 A.7110.424 Natural Gas 5,000.00 433.49 3,894.18 1,105.82 A.7110.431 Insurance 25,000.00 0.00 1,760.58 23,239.42 A.7110.442 Site Maint/Facility Rprs 25,000.00 798.20 8,272.00 16,728.00 A.7110.443 Equipment Repairs 6,000.00 126.10 3,868.88 2,131.12 A.7110.451 Legal Council 10,000.00 822.50 4,935.00 5,065.00 A.7110.452 Secretary 6,400.00 240.38 2,884.56 3,515.44 A.7110.453 Treasurer 7,400.00 280.00 3,360.00 4,040.00 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 12,000.00 0.00 0.00 12,000.00 A.7110.461 Postage 550.00 96.00 188.00 362.00 A.7110.462 Permits 475.00 0.00 0.00 475.00 Total Contractual Expense 149,025.00 7,463.18 62,238.72 86,786.28 Beaches A.7180.11 Beach Manager 5,400.00 0.00 0.00 5,400.00 A.7180.12 Beaches,Hourly 25,000.00 0.00 0.00 25,000.00 Total Beaches 30,400.00 0.00 0.00 30,400.00 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 480.20 5,056.48 8,943.52 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 15,000.00 2,069.58 11,074.86 3,925.14 Total Employee Benefits 29,000.00 2,549.78 16,131.34 12,868.66 Total Expenditures 517,525.00 17,943.94 150,509.55 367,015.45 June 2014 Clerk's Report of Receipts Period Covering May 13 - June 9, 2014 DepositOther Revenue Picnic Comm Total Beach Ramp Federal ,oncessioi ------------------------------------------------------------------------------------------------------------ ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------I-------------------------------- ----------------------------------- Date (Group/Payee Description Dates Booked Lodge Area i Room Other Other Rev. Permits KeVs �Donations� Aid Rental -----------------------------77777�. --------------------------------- ------------------------------------------------------- ---------------------------------- ------------------------ ------------------------------------------------- !january Report ---------------- --------------------------------------------------------- --------------------------------------------- -------------------- ------------------------- ------------- --------------------------------------------------- -------------------------------------- ------------------------------------- ------------------------------ February Report 950.00 2,055.00: 3,005.00 ------------- -------------------- ------------------------------------------------------------------------------------------------------------------------------------------ ------- ---------------------------------------------------------------------------------------------------- -------------------------------------- ---- --------------- Warch Report 1,560.00 25.00 1,560.00 April Report $ 1,475.00 800.00 660.00:: $ 1,460.00 950.00:: ---------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------•_,_----------------------------------------------------------------- ------- -------------------I--------------- 66.40 May Report $ 1,525.00 $ 550-00 1,200.00 45.00: $ 3,320.00 ---------------- -------------------------------------------------------------------------------------------------------------------- Totals previously reported $ 5,510.00 $ 550.00:: $2,000-00 $ 2,760.00 $ 10,820.00 975.0011 66.40 - -----------------------------------------------------------------------------------------------------------------•------------------------------ --------------------------------------------------------------------------------------------------_--------------------------------------i------------------------------------------------------------------- June Report 5/15/14 ::Mattituck-Cutchogue(L.L) Field Usage Fee Spring 2014 215.00 -------------------------------------------------------------------------------------------------------------------------------------------------------------------- -------------------- ---------------------------------------------------------------------------------------------------------------- -------------------------------------------------- Brian Haas Usage Fee 7/5/14 100.00 ------------------ ------- -------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------__------- ------------------I------------------------------------------------- 5/24/14 ::Beach Permits 665.00 --------------------------------------------------------------------------------------------------------------------------I------------------------- -------------------------------------------------------------- ------------------------------------------------------------------------------------------------------1------- ------ W5/14 1Beach Permits 1,135.00 ------- ----- ---------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------- -------------------- 5/26/14 i Beach Permits 1,205.00 -------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------- -------------- ------------------ 5/27/14 (Gia Fischetti Usage Fee 6/21/14 250.00 il-erian Society NY Leros Usage Fee 6/22/14 150.00 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------- -------------------- ---------------- G.S.S.0 Troop 2081 Usage Fee 7/25,26&27 30000 ------------------L--------------- ----------------- ------------------------------------------------------------------------------------------------------------------------ ---------:----- ------------------------------------------------------------------- --------------------------- ----------------------------------------------------------- usman Samba-Saf Sap ':Ice Cream Corp. Mobile Concession Summer 2014 250.00 Ramp Keys 40.00 ------------------ ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------- ---------------------------------------------------------------------------------------- --- --------------------------------- 5/30/14 ':G.S.S.0 Troop 361 Usage Fee 7/18,19&20 375.00 ------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------ --------------- Concerned Parents Pack 251 Usage Fee 6/20,21 &22 575.00 -------------------- --------_--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ,james Rugnetta/Nicole Webb Usage Fee 6/28/14 400.00 ----------------------------- -------------------------------------------------------------------------- ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ ----------- -----------------I-------------------------------- 6/1/14 ::Beach Permits 545.00 -----------------------------+ ----------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------ 6/6/14 ::Beth Morris Usage Fee 8/2/14 150.00 :Hanna/Daniel Lovett Usage Fee 7/23/14 250.00 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- North Side-Out Beach Volleyball Beach Usage fee Summer 2014 250.00 Beach Permits 60.00 -------- ------------------------------------------------ --- -------------- - - - -- - - - - - I - - 6/7/14 ;Beach Permits - - - 540.00 ----------------------------------------------------------------- ----------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------ -------------------------L---------------- -------------------------------------------------- 6/8/14 Beach Permits ---------------T------------------------- 650.00 -- - --------------------------------------------------------------------- ----- ------------------------------------------- r--------------;-------------------------------- ----------- 6/9/14 -- Michelle Nielsen/Zahra Usage Fee 6/14/14 100.00 400.00 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------L--------------------------------- :Douglas Corrrigan Usage Fee 7/21/14 150.00 JUNE RECEIPTS 1,250.00 650.00 $1,300.00 $ 465.00 $ 3,665.00 $ 4,800.00 40.00 250.00 YEAR TO DATE $ 6,760.00 1,200.00 $3,300.00 $ 3,225.00 $ 14,485.00 $ 4,800.00 40.00 975.00 316.40 PAGE 1 OF 2 June Report 2014 Events Booked this Period LODGE: 8/8, 9 & 10 Boy Scout Troop 362, Peter Vemaelen 11/14, 15 & 16 Boy Scout Troop 197, Tom McNamee COMMUNITY ROOM: July 23 Hanna and Daniel Lovett, Birthday Party July 27 Regina Mehalakes, Graduation Party COMMUNITY ROOM & PICNIC AREA Aug. 17 Jeffery Williams, Christening PICNIC AREA June 16 David Smith, Mattituck High School Senior class picnic August 2 Beth Morris, Annual family picnic July 21 Doug and Abby Corrigan, family picnic MISC: July 5 Joe Pradas,Annual family baseball game (Yacht Club) July 4 James Cox Jr., Wedding ceremony (Vets beach) Page 2 of 2 MATTITUCK PARK DISTRICT MONTHLY WORK REPORT MONTH: May, 2014 • Cleaned lodge twice a week • Put sign up at Vets Booth "Private Beach" • Weed whacked ball fields and picnic area • Cut grass at ball fields and Vets Park twice a week • Put nets up on volleyball court at Breakwater • Painted lifeguard stand at Vets • Painted bath house at Vets • Painted tool shed at Vets • Put CCA on ramp at Love Lane • Repaired wheels on ramp at Love Lane • Installed drain cover and ring at Vets • Added RCA in parking lot • Remove broken concrete flower box from Vets picnic area • Brought topsoil and mulch to Vets Park • Watered plants each week • Repaired door closer at Lodge • Repaired wooden stands at Yacht Club and Bay Avenue • Installed molding on bath house at Vets • Cut grass at Aldrich • Cut weeds and grass at Love Lane • Replaced bad sprinklers at Aldrich and Yacht Club • Replaced lock at Breakwater • Regraded parking lot at Love Lane • Reset GFI at Sound