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Home My WebLink AboutMPD-05/13/2014 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Tuesday, May 13, 2014 @ 6:00 p.m. Presiding Commissioners Russell Williamson, Chairperson Gerard Goehringer Michael Ryan Call to Order Russell Williamson, Chairperson Pledge Approval of Minutes (4/9/14, 4/18/14 & 4/26/14 Meetings) Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Russell Williamson PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Vets Park— Parking Lot Paving Project Appointment @ 6:30 p.m.: Christopher Dwyer, L.K. McLean Associates 2014 Summer Season (a) Beach Attendants (b) Resolution to hire Leonard LLewellyn to open & close gates at Vets & Breakwater (c) Ice Cream Vendor Contract Renewal (d) Acceptance of JLM Vending's Proposal (vending machines) (e) Husing Request Boat Ramp (a) Appoint Leonard Llewellyn as Park Attendant (b) Retain Higgins Marine Construction, Inc. — repairs to floating docks & ramp; purchase & install 5 pilings Breakwater Beach —speed bump repair update Lodge — SCDHS Violation Web Hosting &Website Updates FEMA Update Aldrich Lane Fields — issues w/non-permitted players RESOLUTIONS Resolution No. 2014-38 retaining L.K. McLean Associates, P.C. re: Vets Park Parking Lot Paving Project Resolution 2014-39 appointing Beach Attendants for the 2014 Summer Season Resolution 2014-40 appointing Rebecca Piriano and Shannon S. Chiaro as Beach Attendants with additional monetary responsibilities for the 2014 Summer Season Resolution 2014-41 authorizing petty cash for Beach Attendants for the 2014 Summer Season Resolution No. 2014-42 approving Maintenance crew summer hours for the 2014 Summer Season Resolution No. 2014-43 authorizing renewal of the Agreement w/SAF SAP Ice Cream Corp. regarding mobil snack concession services for the 2014 Summer Season Resolution No. 2014-44 accepting UR Vending's proposal in connection with vending services for the Coke machines at Vets and Breakwater Resolution No. 2014-45 appointing Leonard LLewellyn to open and close the gates at Vets Park and Breakwater Beaches daily Resolution No. 2014-46 approving maintenance work performed by Dave Zazeski under the supervision of Russell Williamson for one day at an hourly salary rate of$ , total hours worked _, and further authorizing the Treasurer to issue a check to Mr. Zazeski Resolution No. 2014-47 accepting Higgins Marine Construction, Inc.'s Proposal dated 4/28/14 to perform repair work at the Boat Ramp Resolution No. 2014-48 authorizing Gerard Goehringer and Michael Ryan to serve as Co- Chairpersons during Russell Williamson's absence Resolution No. 2014-49 retaining East End Business Solutions to host and re-design the Park District's website Resolution No. 2014-50 approving Bill Register and authorizing payment of current bills PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MAY 13, 2014 Attendance Russell Williamson, Co-Chairperson Michael Ryan,Commissioner Gerard Goehringer,Commissioner David Prokop, Legal Counsel Shelley Maddaloni,Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:04 p.m. Pledge of Allegiance APPROVAL OF MINUTES Motion by R. Williamson, seconded by G.Goehringer,all in favor and motion carried to approve the Minutes from the April 9, 2014,Special Meeting on April 18, 2014, and Special Meeting on April 26, 2014 Board of Commissioners meetings submitted via email. The Special Meeting on April 18, 2014 contains one sentence. TREASURER'S REPORT S. Maddaloni reported that cash totaled $24,623.97, Money Market Account totaled $654,020.09, petty cash totaled $50.00,assets totaled$678,694.06, liabilities totaled $2,492.86,fund balance totaled $676,201.20, leaving a liabilities and fund balance total of$678,694.06. She stated that the bills for Harry Goldman (water testing at the Lodge), Home Depot and Marjam (fence at Vets), North Fork Sign (3 signs made), Lou's Service (equipment repairs)were not standard monthly bills. She also stated that we are expecting approximately$50,000 more in taxes in June. S. Maddaloni needs Dave Zazeski's paperwork in order to pay him. The Commissioners agreed to hire Dave Zazeski as a Laborer at $15.00/hour for no more than 10 hours per month. Motion by R.Williamson, seconded by M. Ryan, all in favor and motion carried to accept and approve the Treasurer's Report. Elena Grefe and Lydia Lajda from the East End Lions Club were in attendance and spoke to the Commissioners about a Memorial bench at Vets in memory of Pam Graeb. Ms. Grefe submitted a catalog to the Commissioners with benches they selected for their approval. They would also like a plaque on the bench. East End Sporting Goods can do the plaque. M. Ryan suggested a policy for Memorial requests for consistency purposes. G.Goehringer suggested that Ms. Grefe and Ms. Lajda come back for the June meeting for decision. They said they would not be able to attend the June meeting but will come to our June Work Session. L.Tortora has their contact information. CLERK'S REPORT L.Tortora reported that bookings are going well and revenues are very good. D. Prokop and the Commissioners audited Twomey, Latham, et al. and Scarola and everything was found to be in order with the exception that we are awaiting insurance from Scarola. Motion by M. Ryan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT There was no written Maintenance Report submitted by R. Williamson for this meeting. R. Williamson reported that the fence was completed at Vets, started installing sprinklers at Aldrich Lane,grass cutting has started,fences blocking Vets picnic area are down, moved all picnic tables back,doing parking lot work at Aldrich Lane and Lodge, painted booth at Breakwater Beach, will do booth at Vets soon, Ed to paint trim at Breakwater,worked on volleyball courts, straightened out poles,still need one section of netting, cleaned up the area at Breakwater, painted front of bathhouse at Vets,and removed old snow fence at Breakwater. S. Maddaloni asked about the fence and guardrail at Breakwater. G. Goehringer said he will take a look at it.l Agway in Riverhead has volleyball fencing and R.Williamson will need two rolls. M. Ryan stated that the guardrail blocks the parking lot. G. Goehringer will speak with Supervisor Russell regarding the guardrail. Motion by G. Goehringer,seconded by R.Williamson,all in favor and motion carried to accept and approve the Maintenance Report as detailed above. Appointment—Christopher Dwyer, L.K. McLean Associates, P.C. Vets Park—Parking Lot Paving Proiect C. Dwyer recapped the past information and discussions regarding the drainage issues with the Vets Park parking lot. C. Dwyer has a topography of the area. G. Goehringer will speak with the Town's engineers regarding Town Code Chapter 236. G.Goehringer advised C. Dwyer that the cement bulkhead was removed. G.Goehringer expressed concern about rainfall and wants 2" rainfall coverage on this project. C. Dwyer stated that their original plan was for 1"of rainfall. G. Goehringer further stated that he would like the Commissioners to consider entering into an annual contract to have thedrains cleaned. R. Williamson stated that we have to raise the covers with steel rings. G. Goehringer also expressed concern with the house on the corner lot. C. Dwyer said to raise the center up to really distribute the flow of the water. We will need Trustees permit and possibly DEC permit. C. Dwyer will update all documents and prepare a boilerplate bid package, including postings, new grading plan, etc. and can get started on this right away. D. Prokop stated that we will use our template for the contract. L. Tortora has Ehlers survey of the area and will provide C. Dwyer with a copy. G. Goehringer spoke about the need for a berm. C. Dwyer's tentative estimate for the Project is between$125,000 and $150,000. G. Goehringer stated we may have to go out for a bond on this. L. Krauza will email C. Dwyer the adopted resolution on 5/14/14. Miscellaneous A snow fence will be installed around the drain areas by Memorial Day weekend. R. Williamson will take care of this. R.Williamson will run the maintenance crew by phone beginning 6/1/14. R. Williamson will provide G.Goehringer and M. Ryan with maintenance items for the crew for the month of June. The Commissioners agreed to open an account at Lowe's. R.Williamson will obtain the application. S. Maddaloni will set up the account for R.Williamson and E. Grohoski. This matter will be discussed at the June Work Session. L.Tortora reminded the Commissioners that the piano has to be removed from the Community Room. 2014 Summer Season L.Tortora has 3 new hires for Beach Attendants and a total of 6. One will be at Breakwater only and 5 will split between Vets and Breakwater. They will start Memorial Day weekend and work 10 to 4:30 on weekends. L.Tortora needs keys to Breakwater bathhouse and R.Williamson said it is the same key as last year. The Commissioners unanimously agreed to purchase one time clock for Vets at a cost of$190. The Commissioners also agreed to place the Coke vending machine on porch at Vets. The Commissioners also agreed to renew the contract with SAP ice cream. The Commissioners agreed to Husing's request provided they submit the appropriate insurance documents. Boat Ramp Will need an MPD beach permit to obtain a key. G. Goehringer will give the Mattituck Fire Department 3 keys(1 for each Chief). R. Williamson and M. Ryan did not see a need to hire Lenny for the Boat Ramp. G. Goehringer feels we should hire him for 2-3 hours on weekends. M. Ryan suggested having Lenny work Vets on Saturdays from 8 to 10 a.m. M. Ryan suggested placing a porta pottie here and not open the bathrooms. This matter will be re-assessed and further discussed at the June Work Session. R. Williamson said Higgins Marine installed pilings that are too short. He will contact them to discuss this issue. D. Prokop will send L. Krauza the resolution adopted at the 4/26/14 Special Meeting retaining Higgins Marine for this work. Breakwater Beach—Speed Bump Repair R. Williamson will contact Kevin Romanowski regarding the necessary repairs. Lodge—SCDHS Violation We received a 3rd notice from the SCDHS. R.Williamson stated that Harry Goldman is using a new company for these tests and it is taking up to 3 weeks to get results. R.Williamson will bring 3`d notice to GNS tomorrow. Web Hosting&Website Updates L.Tortora recapped the proposal from East End Business Solutions. They will charge$489/year for hosting, re-designing and updating our website and a one-time fee of$200 for updates. M. Ryan would like the Commissioners to have their own emails through the website. The current hosting company has been paid through the end of April. S. Maddaloni will pay him any remaining fees owed prior to the switch and send L. Krauza the revised Bill Register. FEMA Update L.Tortora has been working with FEMA the past week or so regarding the cement bulkhead issue. She said the retaining wall and bulkhead were deemed eligible. L.Tortora gave them all of the documents they asked for and was told that FEMA is satisfied with everything we gave them. L.Tortora asked S. Maddaloni to provide her with copies of all checks associated with professional fees that need to be provided to FEMA ASAP. The State will re-write the PW sheet and then a check should be issued to us. Aldrich Lane Fields—issues with non-permitted olavers M. Ryan was at the fields today and kicked off adult men playing soccer without permits. M. Ryan gave his cell number to some parents in the event there is an issue with field use. L.Tortora will have Chrissy remind permittees that they are responsible for locking the gate. PUBLIC COMMENT Elena Grefe and Lydia Lajda were in attendance from the East End Lions Club. Charlie Nicholson from the Mattituck-Cutchogue Little League was present to hand in to L.Tortora documents she needed regarding their permit. RESOLUTIONS Resolution 2014-39 authorizing retention of L.K. McLean Associates, P.C.for professional engineering services for the Vets Park Parking Lot Paving Project was unanimously approved. Motion by R. Williamson, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-39. Resolution 2014-40 appointing Beach Attendants for the 2014 Summer Season was unanimously approved. Motion by M. Ryan, seconded by R. Williamson, all in favor and motion carried to unanimously approve Resolution 2014-40. Resolution 2014-41 appointing two Beach Attendants with additional monetary responsibilities for the 2014 Summer Season was unanimously approved. Motion by R. Williamson, seconded by M. Ryan,all in favor and motion carried to unanimously approve Resolution 2014-41. Resolution 2014-42 authorizing Treasurer to provide petty cash for Beach Attendants was unanimously approved. Motion by R. Williamson, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-42. Resolution 2014-43 establishing Maintenance Crew summer hours for the 2014 Summer Season was unanimously approved. Motion by R. Williamson, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-43. Resolution 2014-44 authorizing renewal of contract with SAF SAP Ice Cream Corp. regarding concession services for the 2014 Summer Season was unanimously approved. Motion by M. Ryan,seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2014-44. Resolution 2014-45 authorizing renewal of contract with JLM Vending regarding vending machines at Vets and Breakwater was unanimously approved. Motion by M. Ryan, seconded by R.Williamson, all in favor and motion carried to unanimously approve Resolution 2014-45. Resolution 2014-46 appointing Leonard Llewellyn to open and close the gates at Vets and Breakwater daily was unanimously approved. Motion by R. Williamson, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-46. Resolution 2014-47 approving Dave Zazeski to perform maintenance work for one day was unanimously approved. Motion by G. Goehringer,seconded by R. Williamson,all in favor and motion carried to unanimously approve Resolution 2014-47. Resolution 2014-48 appointing Gerard Goehringer and Michael Ryan as Co-Chairpersons during Russell Williamson's absence was unanimously approved. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to unanimously approve Resolution 2014-48. Resolution 2014-49 authorizing retention of East End Business Solutions to host, re-design and update the Park District's website was unanimously approved. Motion by M. Ryan,seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2014-49. Resolution 2014-50 approving Bill Register and authorizing payment of current bills was unanimously approved. Motion by M. Ryan,seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2014-50. There being no further business to come before the meeting,motion by R.Williamson, seconded by M. Ryan,all in favor and motion carried to adjourn the meeting at 8:36 p.m. RESOLUTION 2014-38 RESOLUTION AUTHORIZING RETENTION OF L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE VETERANS PARK PARKING LOT PAVING PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the retention of L.K. McLean Associates, P.C. in connection with professional engineering services for the Veterans Park Parking Lot Paving Project, in accordance with their Proposal dated April 30, 2014 for parts 1, 2 and 3 of said Proposal, at a cost not to exceed $3,555.00, and hereby further authorizes the Chairperson to execute a contract, subject to the approval of Legal Counsel. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-39 RESOLUTION APPOINTING REBECCA PIRIANO, REBECCA GROHOSKI, HALEY UNGER, GREGORY MESSINGER, SHANNON S. CHIARO, AND KIMBERLY SCHEER AS SEASONAL BEACH ATTENDANTS FOR THE SUMMER 2014 SEASON WHEREAS, the Board of Commissioners have set forth the job requirements for the position of Beach Attendant and have kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with each employee listed above; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the below listed people to the position of seasonal Beach Attendants for the 2014 Summer Season with the following work schedules: Beginning May 24th at Breakwater and Veterans Park Beaches and continuing through June 15th, Beach Attendants will work weekends only, but shall include Monday, May 26th. Beginning June 20th through September 1st, Beach Attendants will work daily from 10:00 a.m. to 4:00 p.m. weekdays at Breakwater and Veterans Beach, and from 10:00 a.m. to 4:30 p.m. weekends. Beach Attendants working at the boat ramp shall work from 8:00 a.m. to 10:30 a.m. in accordance with the dates set forth by the Park District. BE IT FURTHER RESOLVED that the Board of Commissioners of the Mattituck Park District have established the following hourly rates for seasonal beach attendants as follows: 1st year $ 9.00 2nd year 9.25 3rd year 9.50 4th year 10.00 5th year 10.00 6th year 10.25 7th year 10.50 Therefore, the hourly salary rates for the seasonal Beach Attendants shall be as follows: Rebecca Grohoski $ 10.50 7th year Rebecca Piraino 9.50 3rd year Haley Unger 9.25 2nd year Gregory Messenger 9.00 1 St year Kimberly Scheer 9.00 1 St year Shannon S. Chiaro 9.00 1 St year RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-40 RESOLUTION APPOINTING REBECCA PIRIANO AND SHANNON S. CHIARO "BEACH ATTENDANTS" WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE SUMMER 2014 SEASON WHEREAS, the Board of Commissioners have set forth the job requirements for the position of Beach Attendants and have kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with the employees listed above; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Rebecca Piriano and Shannon S. Chiaro to the position of Beach Attendants with the following enhanced responsibilities and pay schedule: Beginning May 24th and continuing through September 15t the Beach Attendants shall work, as per the Clerk's schedule, collecting fees from the sale of beach permits from Attendants at Breakwater and Veterans Park Beaches, one hour daily as required. Beach Attendants shall keep accurate records of receipts collected from each beach location, and make bank deposits as required. Records of receipts and deposits shall be transmitted to the Clerk for review and filing. When performing their collection duties, the Beach Attendants' salaries shall be $13 per day on weekdays, and $15 per day on weekends and the Holidays of Memorial Day, the 4th of July and Labor Day, which salary includes gas used and the use of their personal vehicles. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-41 RESOLUTION AUTHORIZING TREASURER TO PROVIDE PETTY CASH TO BEACH ATTENDANTS FOR THE PURPOSE OF PROVIDING CHANGE WHEREAS, in the performance of their job it is necessary for Beach Attendants to make change to residents and Park District users; now, therefore, be it RESOLVED, that the Treasurer of the Mattituck Park District is hereby authorized to provide Petty Cash in the amount of$30 per Beach Attendant at the beginning of the 2014 Summer Season; and be it further RESOLVED, that such petty cash in the amount of$30 shall be returned by each Beach Attendant to the Park District at the end of the season. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-42 RESOLUTION ESTABLISHING MAINTENANCE CREW SUMMER HOURS FOR 2014 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends the full-time Maintenance Laborers' 2014 Summer Season work hours as follows: 7:30 a.m. until 4:00 p.m. Monday through Friday and 7:00 a.m. until 5:00 p.m. on Saturdays and Sundays. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-43 RESOLUTION AUTHORIZING RENEWAL OF CONTRACT WITH SAF SAP ICE CREAM CORP. RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the renewal of the contract with SAF SAP Ice Cream Corp. for one year in connection with mobil concession services dated June 29, 2011, providing concession services for the 2014 Summer Season, and further authorizes Chairperson, Russell Williamson, to execute said renewal, subject to the approval of Legal Counsel. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-44 RESOLUTION APPROVING RENEWAL OF JLM VENDING'S PROPOSAL TO PROVIDE VENDING MACHINES AT VETS AND BREAKWATER WHEREAS, the Board of Commissioners of the Mattituck Park District have reviewed the Proposal by JLM Vending dated May 13, 2014 to provide vending machines at the Park District, and has determined that vending machines should again be installed for the benefit and convenience of beachgoers, and have found the services of JLM Vending to be acceptable; and WHEREAS, the Board of Commissioners of the Mattituck Park District will request the vendor to provide two vending machines; one at Veterans Memorial Park and one at Breakwater Beach, which will contain water, sport drinks, juice & soda and be installed on or about May 19, 2014 and removed on or about September 30, 2014; and WHEREAS, the Mattituck Park District is to receive 20% of the Vendor's gross sales from vending sales; and $30 per month for three months representing electric costs; now, therefore, be it RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby accepts and approves the renewal of JLM Vending 's proposal to provide vending machines as stated above for the 2014 Summer Season. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-45 RESOLUTION APPOINTING LEONARD LLEWELLYN TO OPEN AND CLOSE THE GATES AT VETS AND BREAKWATER DAILY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Leonard LLewellyn to open and close the gates at Vets and Breakwater daily effective May 1, 2014 at an hourly rate of$12.00, not to exceed 1 hour per day and further authorizes Mr. Llewellyn to perform Park Attendant duties as needed at an hourly rate of$12.00. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-46 RESOLUTION APPROVING DAVE ZAZESKI TO PERFORM MAINTENANCE WORK ONE DAY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves Dave Zazeski to perform maintenance work one day, May 6, 2014, under the supervision of Russell Williamson, Chairperson, at an hourly rate of$15.00, total hours worked 5, and hereby further authorizes the Treasurer to issue a check to Mr. Zazeski. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-47 RESOLUTION APPOINTING CO-CHAIRPERSONS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Gerard Goehringer and Michael Ryan as Co-Chairpersons of the Board of Commissioners during Chairperson, Russell Williamson's, absence, and further authorizes Gerard Goehringer to preside over all meetings. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2013-48 RESOLUTION AUTHORIZING RETENTION OF EAST END BUSINESS SOLUTIONS TO HOST THE WEBSITE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the retention of East End Business Solutions to re-design, host and update the Park District's website at an annual fee of$489.40 and also to re- program the "updates" link to allow in-house personnel to add information at a one-time rate of$200.00. RESULT: ADOPTED 5/13/14 (Unanimous) RESOLUTION 2014-50 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the May 13, 2014 meeting and further authorize payment of the current bills. RESULT: ADOPTED 5/13/14 (Unanimous) .• t l Mattituck Park District Balance Sheet 5/13/2014 Assets Account Account Name Balance A.260 Cash 24,623.97 A.201 Cash in Time 654,020.09 A.210 Petty Cash 50.00 Total-Assets 678,694.06 Liabilities Account Account Name Balance A.021 NYS Tax Payable 0.00 A.022 Federal Tax Payable 828.84 A.026 FICA Tax Payable 1,664.02 Total Liabilities 2,492.86 A.909 Fund Balance 676,201.20 Total Liabilities plus Fund Balance 678,694.06 BILL REGISTER MAY 2014 Check No. Payee Date Amount 24149 BP 5/14/2014 466.67 24148 Eckert Oil 5/14/2014 823.25 24147 EESG 5/14/2014 64.50 24150 GNS Mermaid 5/14/2014 199.90 24151 Harry Goldman 5/14/2014 95.00 23152 Home Depot 5/14/2014 591.23 24154 Jamesport Hardware 5/14/2014 74.28 24153 Island Portables 5/14/2014 391.25 24155 Lou's Service 5/14/2014 259.34 24156 Marjam 5/14/2014 2,348.53 24157 Mattituck Enviro 5/14/2014 162.75 24158 National Grid 5/14/2014 344.50 24160 Northeastern Equipment 5/14/2014 119.96 24159 North Fork Sign 5/14/2014 90.00 24161 Optimum 5/14/2014 119.85 24162 Orlowski 5/14/2014 219.01 24166 Oxford 5/14/2014 2,365.24 24163 Dave Prokop 5/14/2014 822.50 24167 PSEG 5/14/2014 1,246.33 24164 Scotty's Tire 5/14/2014 49.37 24165 Staples 5/14/2014 122.43 24168 Storr Tractor 5/14/2014 103.98 24169 Verizon 5/14/2014 39.95 24170 Verizon Wireless 5/14/2014 154.19 Total: $11,274.01 add on: 24178 Joseph Fischetti 5/14/2014 750.00 24179 Advance Auto Parts 5/14/2014 7.59 24180 The Ink Spot 5/14/2014 $843.00 24181 Grainger 5/14/2014 $35.98 24182 Southold Dept. of Solid V\ 5/14/2014 $4.80 24183 Lydia Tortora 5/19/2014 $180.00 petty cash 'D&e: 05/12/2014 Page no. 1 "'rime: 4:35 PM Mattituck Park District P.O. Box 1413 Mattituck,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes 404,860.00 0.00 359,288.80 45,571.20 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 2,091.00 113.86 1,299.49 791.51 A.2440 Concession Rental 400.00 0.00 66.40 333.60 A.2590 Beach Permits 10,160.00 0.00 0.00 10,160.00 A.2620 Forfeited Bid Deposits 100.00 0.00 0.00 100.00 A.2650 Sale of Excess Materials 0.00 0.00 130.00 -130.00 A.2655 Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 0.00 100.00 A.2705 Gifts&Donations 650.00 0.00 975.00 -325.00 A.2771 Other Revenues 19,185.00 2,445.00 10,820.00 8,365.00 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 1,649.00 0.00 0.00 1,649.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 520,225.00 2,558.86 372,579.69 147,645.31 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 90.00 90.00 18,910.00 Total Parking Attendants 19,000.00 90.00 90.00 18,910.00 Parks A.7110.12 Parks,Part-Time Hourly 48,500.00 617.20 14,097.16 34,402.84 A.7111.12 Parks,Full-time Hourly 59,000.00 3,216.00 23,032.20 35,967.80 A.7112.12 Parks,Office 30,000.00 1,048.00 11,059.00 18,941.00 Total Parks Personnel 137,500.00 4,881.20 48,188.36 89,311.64 Capital outlay A.7110.242 Site Improvements 123,600.00 0.00 10,136.57 113,463.43 A.7110.243 Equipment 29,000.00 0.00 0.00 29,000.00 Total Capital Outlay 152,600.00 0.00 10,136.57 142,463.43 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 36,000.00 5,869.76 22,212.33 13,787.67 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 313.99 1,590.85 2,309.15 A.7110.422 Electric 10,000.00 1,246.33 3,590.80 6,409.20 A.7110.423 Water 500.00 0.00 131.25 368.75 A.7110.424 Natural Gas 5,000.00 344.50 3,460.69 1,539.31 A.7110.431 Insurance 25,000.00 0.00 1,760.58 23,239.42 A.7110.442 Site Maint/Fadlity Rprs 25,000.00 649.00 7,473.80 17,526.20 A.7110.443 Equipment Repairs 6,000.00 412.69 3,735.19 2,264.81 A.7110.451 Legal Council 10,000.00 822.50 4,112.50 5,887.50 A.7110.452 Secretary 6,400.00 240.38 2,403.80 3,996.20 A.7110.453 Treasurer 7,400.00 280.00 2,800.00 4,600.00 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 12,000.00 0.00 0.00 12,000.00 A.7110.461 Postage 550.00 0.00 92.00 458.00 A.7110.462 Permits 475.00 0.00 0.00 475.00 Total Contractual Expense 149,025.00 10,179.15 53,363.79 95,661.21 Beaches A.7180.11 Beach Manager 5,400.00 0.00 0.00 5,400.00 A.7180.12 Beaches, Hourly 25,000.00 0.00 0.00 25,000.00 Total Beaches 30,400.00 0.00 0.00 30,400.00 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 355.86 4,091.43 9,908.57 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 15,000.00 2,069.58 9,300.94 5,699.06 Total Employee Benefits 29,000.00 2,425.44 13,392.37 15,607.63 Total Expenditures 517,525.00 17,575.79 125,171.09 392,353.91 May 2014 Clerk's Report of Receipts Period Covering April 9 - May 12, 2014 Deposit Other Revenue Picnic I Comm Total ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------- .--Beach------- Ramp Federal �oncessioi -------------------------------------- - ----I---------------- Date ',Group/Payee Description Dates Booked Lodge Area Room Other Other Rev. Permits Permits!Donations:: Aid Rental ------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------- ----------- ----------------------------- -------------------------------------------------------------------------------------------------------- ;January Report ------------------ --------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------ ------------------------j--------------------------------------------------------------------------------------------------------------- ------- February Report 950.00 2,055.00: 3,005.00 ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------- ------- -------------------------------------------------------------------------------------------------------------------------- I March Report 1,560.0025.00 1,560.00 '[April Report $ 1,475.00 800.00 660.001 $ 1,460.00 950.001 ----------------------------- ------------------------------------------------------- ------------------------ - !Totals previously reported $ 3,985.00 $ 800-00 $ 2,715.00 $ 7,500.00 975.00: ------------ --------------------------------- --------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------- ------------ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------r-------------- ---------------------------------------------------- ----------------------------------------------------- ------------------- May Report: 4/15/14 IG.S.S.0 Troop 1984 Usage Fee 4/25,26&27 175.00 1G.S.S.0 Troop 2098 Usage Fee 4/25,26&27 125.00 ----------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------I----------------------------------------------------------------------------i-------------------------------------------------------------------- G.S.S.0 Troop 2254 Usage Fee 4/25,26&27 100.00 ------------------------------------------------------------------------------------------------------------------ --- -- - - ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 'iGS of S.C. Service Unit 54 Usage Fee 3/28,29&30 100.00 ------------------ -------------------- --------------------------------------------------------------------------------- --------------------------------------- -------------------------------------------------------------------------------------------------- --------------------------------------------------------------------- iJML Vending Inc. Concession Summer 2013 66.40 ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------- ------------------- --------------------- -------------- ------------- jG.S.S.0 Troop 361 Usage Fee 5/30,31 &6/1 375.00 5/1/14 ;Twomey,Latham,Shea...LLP Usage Fee 7/25/14 100.00 400.00 -------------------------------------------------------- ----------------------- : --------------11-------------------------------------- ------------------------------------ ------------------------------------------------------- -----------------------------------------------------------------------------N.F.Italian-American Club Usage Fee 7/13/14 150.00 - ------------------------------ -------- ------------------- -------------------- ----------------------------------------------------------------------------- --------------------------------------------------------------------------------------------:---------------- --------- -------------------------------- tenter Moriches Soccer Club,Joseph Vasile Cozzo Field Usage Fee Spring 2014 45.00 ---------------------------------------------------------------------------------- ------------------------------------------------------------------------------ ---------------------------------- ------------------------ --------------------- -------------------------------------------------------------------------------------------- 5/5/14 lFrank Scarola Usage Fee 8/2/14 100.00 400.00 ---------------------------------------------------------------------------------------- j------------------------------------------------------------------------------------------------------------------------------------------------------------------------ -----------------------------------------------------------;Mary Korpi Usage Fee 7f7114 400.00 !Thomas Riecker Usage Fee 7/6/14 100.00 ------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------I---------------I----------------------------------------------------------------- --------------------------------------------------------------------------------------r--------------- 5/12/14 !Friends Maftituck-Laurel Libry Usage Fee 7/27 100.00 ---------------- --------------------------------------------------------------------------------- -----------------------------------------------------------------------------j---------------------- --------------------------------------------------------------------------------------------------------------- --------------- ------------------ ,:G.S.S.0 Troop 1866 Usage Fee 616,7&8 250.00 1G.S.S.0 Troop 1133 Usage Fee 5/16,17&18 400.00 MAY RECEIPTS 1,525.00 $ 550.00 $1,200.00 $ 45.00 $ 3,320.00 66.40 YEAR TO DATE $ 5,510.00 $ 550.00 $2,000.00 1 $ 2,760.00 $ 10,820.00 975.00 66.40 PAGE 1 OF 2 May Report 2014 Events Booked this Period LODGE 6/9 School Field Trip, Cutchogue East Elementary School, Sarah Maine 7/25, 26 &29 S.C. Girl Scout Troop 2081, Dawn Missing 8/22, 23 &24 S.C. Girl Scout Troop, Stacey Hirsch 10/3, 4 &5 S.C. Girl Scout Troop 1618, Annmarie Roalef COMMUNITY ROOM Sat., June 21, Birthday Party, Gia Heeg Sat., July 5 Sweet Sixteen, Jacqueline Brennan Sun., Aug. 17 Family Party, Jeffery Williams Community Room & Picnic Area Fri., July 25 Company Picnic(Twomey, Latham, Shea, etc), Karen Hoeg Sat., Aug. 8 Birthday Party, Frank Scarola PICNIC AREA Mon., June16 Senior Class Picnic, Mattituck High School, David Smith Sun., June 29 Arcadian Assoc. Picnic, John Siolas Sat., July 5 Birthday Picnic, Brian Haas Sat., Aug. 23 Church Picnic, Lesaya Kelly Page 2 of 2