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Removal of Newspapers from Landfill
AGREEMENT THIS AGREEMENT made and entered into this 27th day of February , 1990, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and A. W. GLOVER TRUCKING a domestic corporation of the State of New York, having its principal office at Pequash Avenue, Cutchogue, New York 11935 party of the second part, hereinafter called the "Contractor". WITNESSETH : In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the removal of scrap newspaper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Town of Southold shall pay to the Contractor the sum of $ 30.00 per ton. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1 . The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agree- ment. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering. the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this Contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respect- ive parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD (S E A L) By Scott Louis arris, Super isor A. W. GLOVER TRUCKING (S E A L) By Allan W. Glover, Owner -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this 6th day of March 1990, before me personally came Scott Louis Harris, to me known, who being by me duly sworn, did depose and say that he resides at Main Road, Orient, New York, that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Public JUDITH T.T..1RY Notary Public, t.of New York No 'S2-W 4463 Guatifixi in Suttclk County Commission Expicss May 31,19� STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this Z,, day of March 1990, hefore me personally came Allan W. Glover to me personally known, being by me duly sworn did depose and say that he resides at Pequash Avenue, Cutchogue, New York that he is the President of A. W. Glover Trucking, the corporation described in and which executed the above instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. La,--��' Notary Publii ELIZABETH ANN NEVILLE No!ary Public,State of New York PWo �'?-�3�X5$5!?,Sufaolk::our.ty spires liotobe. -3- �I ISSUE DATE(MM/DD/YY) 3 r 08/90 G. PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ROY 1-1 R1_E:VI SIC.IENCY INC' C' � n MAIM ROAD COMPANIES AFFORDING COVERAGE MATTITUCK N Y 119E)'2 COMPANY LETTER A ROYAL. GLOBE 11,JS CO. _4 INSURED COMPANY ETTER y i ( COMPANY ALLAN W GLOVER I UTTERCOMPANY C+ MAIN ROAD CUTCHOGUE NY 1. 1.t?3 Ei LE ER � Mt COMPANY LITTER • • THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, ra NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDI- TIONS OF SUCH POLICIES. i" coTTYPE OF INSURANCE POLICY NUMBER 'N.Cv E�FEr, /E POLICY P,- VIAD'D") DATE IAM DDnn ALL LIMITS IN THOUSANDS GENERAL LIABILITY r_:'✓ (. X COMMERCIAL GENERAL LIABILITY l , �C�L �''� "PIS:GATE $�,o w CLAIMS MADE 1 X (OCC RRE`.Cc - y a c `.BURY ,,�jCS00 - I: CVJNER S R CC`.'RACTCRS PRCTECT'.lE $1300 L=RE' $.50 I'-:C C.._ ,.'.v CVE Pcq_GNIv'$j AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS , . SCHEDULED AUTOS is h .• HIRED AUTOS NON-OWNED AUTOS a st t; GARAGE LIABILITY P:a : A EXCESS LIABILITY >c� >GGPEGATE v, ?PENCE $ $ OTHER THAN UMBRELLA FORM WORKERS'COMPENSATION STATUT09v AND ! I !s EACH 1AC';DENT) EMPLOYERS'LIABILITY I $ DISEASE-POLICY LIMIT) OTHER (DISEASE-EACH EMPLOYEE) I I I i DESCRIPTION OF OPERATIONS iLOCATIONS/VERIC'_E=::aESTRICT•.GNS/SPECiALITEMS y -- Ir:?tJ�`.ICS I._ AS Al::)f.:i:L'l:lC)f'.I(ll... 01%j ..I..l...ff AE3OVI:::: Mi''_.L�..L.)::tii,li=f.:i L..:T:I'11'. al:l_.......f...� o � • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO C}WhI C)C— C)L_I I I'I':.)L..L.) : MAIL 1.(} DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE ' I Lha ROAD LEFT, BUT FAILU£i;10tt MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR 0LIT H0LD hd`r' .I. 197 1. LIABILITY OF AN UPON TH OA Y, ITS AGENTS OR REPRESENTATIVES. F, AUTHORIZED RF�PPPES NTATI' F ROY H �f - F iI- 1 ISSUE DATE(MM/DD/YY) :3/08/90 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS •' NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ROY H REEVE AGENCY INC, MAIN ROAD COMPANIES AFFORDING COVERAGE MATTITUC:K hal Y 119 Sc ? C0%IPANY LITTER A ROYAL.. GLOBE INS CO. INSURED COMPANY S _ETI ER ALLAN W GLOVERI LETTERNv C MAIN ROAD I COMPANY n - CUTCHOGUE_ NY 1. 19Bs LETTER COMPANY LETTER • x THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDI- TIONS OF SUCH POLICIES. CO TYPE OF INSURANCE POLICY NUMBER PD. EFFECTIVE POLICY EXPIRATION LTR DATE IMMIDD/YYl DATE IMM DOYYi ALL LIMITS IN THOUSANDS GENERAL LIABILITY ) ..c•' :; •`; ,:_r _,: .1 c., 3F%;RAL AGGREGATE $.' COMMERCIAL GENERAL LIABILITY .U^C G'S G.:'.1P rP5 AG REC3ATE .. CLAIMS MADE 1; OCA RRENCE .'FRcU a ,ER-SVG ":_GRY L OWNER S 8 CONTRACTORS PRO:EC �aE j H.�.;. RaE _,T, I _,.�:;E ;.•ir PRE( S i ""F PERSOVV $__ AUTOMOBILE LIABILITY ANY AUTO j . ALL OWNED AUTOS I SCHEDULED AUTOS j �w HIRED AUTOS NON-OWNED AUTOS a GARAGE LIABILITY $ ruEgry }'�+ ! Are AGE $ }) EXCESS LIABILITY [A H AGGREGATE CCCt,RRENCE OTHER THAN UMBRELLA RORM $ F STATU70PY .. WORKERS'COMPENSATION _ AND $ (EACH ACCIDENT) EMPLOYERS'LIABILITY $ (DISEASE-POLICY LIMITI OTHER $ (DISEASE-EACH EMPLOYEE) I x DESCRIPTION OF OPERATIONS!LOCATIONS/VEHICLES;RESTRICTIONS/SPECIAL ITEMS r(.'lbJr)a i:)I= :C)L.; r� lr::)L..L:1 1.":.S L_Ic:,'TF.T.) AS AI-_A:-1 j..:Z:t D ON 1..1 a-_ A- 1.30'E h{E:::I'd"f l:C)!`•IF-1::) L__C f�I:: :I:l._]:"I"1' ' e �K P '•x n> SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO TOWN OF c:;C)L.J E E I'..)L.L.i MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE MAIN ROAD LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR i 'OUTHOL.D NY 1. 1.9 1. LIABILITY OF ANY KINDIPON THE CaMp Y. ITS AGENTS OR REPRESENTATIVES. ii AUTHORIZED REP TATIVE ROY F-! F Q. ✓.." 4 A Town Hall, 53095 Main Road �,�'�_ ' �• '` .' V P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY ��}}}}}}���t ;✓ FAX(516)765-1823 TOWN CLERK TELEPHONE(516) 765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 11 , 1990 A. W. Glover Trucking Pequash Avenue Cutchogue, New York 11935 Dear Allan: Returned herewith is your $200.00 bid deposit check with respect to the removal of scrap metal from the Landfill, Cutchogue. Very truly yours, Judith T. Terre Southold Town Clerk Enclosure 7509 A. W. G VER TRUCKING � Tj�JQAU N.Y. 11935 kk��'' ©©���®✓) ..y � I S 50-791/214 Payable only as originally drawn L 19 PANd when prop endorsed ■ _ i TO THE ORDER OF ( u I **�F�F ** AM C1 oft $ OLLARS AN 3 Y '<, �uTciioGJyo T11- oFqi< BANI< V „ R(Authorized` Signature) 1 n■ 809n■ 1:020,079121: n' L...' 6 011■ 1 � • Town Hall, 53095 Main Road ,, •� -i'<�� _ ,__ P.O. Box 1179 JUDITH T.TERRY 1 a' Southold, New York 11971 FAX(516)765-1823 TOWN CLERK - - , TELEPHONE(516) 765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 5, 1990 Allan W. Glover A. W. Glover Trucking Pequash Avenue Cutchogue, New York 11935 Dear Allan: The Southold Town Board, at their regular meeting held on February 27, 1990, accepted your bid in the amount of $30.00 per ton for the removal of scrap newspaper from the Southold Town Landfill Site. The Agreement for this contract is ready for your signature once you submit to me certificates of insurance naming the Town of Southold as an additional named insured as outlined in Paragraph 8, page 2 of the Specifications, a copy of which is enclosed herewith. Upon execution of the Agreement your $200.00 bid deposit check will be returned to you. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure cc: Comm.of Public Works Jacobs TOWN OF SOUTHOLD SPECIFICATIONS FOR THE REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE, CUTCHOGUE, NEW YORK REMAINDER OF FISCAL YEAR 1990 The following are the specifications for the removal of newspapers from the Southold Town Landfill Site at Cutchogue, New York, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1 . The Town of Southold intends by these specifications to seek proposals for the removal of newspapers deposited by the public at its Land- fill Site located north of County Route 48, at Cutchogue, New York, during the period commencing upon accepts of the bid and ending on December 31, 1990. To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap newspapers. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. 2. The price set forth in the proposal shall be the amount that the Town of Southold will be required to pay to the Contractor for all scrap newspapers removed from the Town Landfill Site during the period from the acceptance of the proposal through December 31 . Accordinly, proposals are to be submitted on the basis of volume, or on the basis of actual containers of newspapers removed from the Landfill. 3. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap newspapers deposited at the site. The Contractor shall also be required to maintain a telephone in which he may be contacted by the Town. The telephone number shall be filed in the office of the Highway Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap newspapers cannot be deposited in containers, the Contractor shall be required to remove all scrap newspapers deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have super- vision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the contractor per- forms his work, including the location of the containers at the site. 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1 ,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1 ,000.00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971 , for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work immediately upon being notified that the bid has been awared, and shall continue the work until December 31 , 1990. 8. The Contractor shall idemnify the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agree- ment. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries of any one person, $500,000.00 with respect to death or bodily injury in any one accident, and $25,000.00 -2- ti property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the contractor is willfully violating any of the conditions of the Contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving saidnotice at his residence or with his agent in charge of work, and thereupon the Contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termina- tion of the Contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equip- ment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. 11 . The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap newspapers or caused by falling from vehicles during transpor- tation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor, for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. Dated at Southold, New York, January 23, 1990. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD -3- ,{ Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY ° FAX(516)765-1823 To"CLERK TELEPHONE(516) 765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 5, 1990 Robert Pfluger B.P. Wreckers, Ltd. 510 Yennecott Drive Southold, New York 11971 Dear Bob: Returned herewith is your $200.00 bid deposit check with respect to your bid for the removal of scrap newspaper from the Landfill. This bid was awarded to A. W. Glover Trucking at a cost of $30.00 per ton. Thank you for submitting your bid for this proposal. Very truly yours, Judith T. Terry Southold Town Clerk i EXPLANATION AMOUNT 50-791/214 - - :P. WRECKERS, LTD. i 510 YENNECOTT DRIVE 5478 SOUTHOLD, NY 11971 PAY AMOUNT �� 7 C/�f/ � +�� J� � ..i w.t S����e ' � r� �10 DOLLARS CHECK` OF DATE - •7p'THE ORDER OF CHECK AMOUNT NUMBER DESCRIPTION r � . NOPrrH FOORK^ BANK SOUTHOLD, NY 11971 X11'00547811' 1:0214079i21: 11'023111 342 r ' FOIK��Gy o *' Town Hall, 53095 Main Road y0 P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY '� FAX(516) 765-1823 TOWN CLERK TELEPHONE(516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON FEBRUARY 27, 1990: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of A. W. Glover Trucking, Cutchogue, for the removal of Scrap Newspaper deposited at the Southold Town Landfill Site, Cutchogue, at a cost of $30.00 per ton, for the remainder of 1990, and authorizes and directs Supervisor Scott L. Harris to execute an agreement with A. W. Glover Trucking for the aforementioned service, all in accordance with the specifications for same. Judith T. Terry Southold Town Clerk March 2, 1990 5 0 PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated January 23, 1990 inviting proposals for the Removal of all Scrap Newspaper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York, during the period from award of the bid to December 31 , 1990, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for remainder of Fiscal Year 1990: $ 30 SO- per ton removed which is to be paid by the Town of Southold. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has .been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person sign- ing in its behalf; C - • (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this 1 day of ,1990. Signature Title Firm or Corporation A , W , 0,1-ooev- 1wck�N� Address E�- .cuash Ave. , C'X+C OS'Qe, `N•� 11�i3S -2- NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on Removal of Scrap Newspaper PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated January 23, 1990 inviting proposals for the Removal of all Scrap Newspaper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York, during the period from award of the bid to December 31, 1990, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the Labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for remainder of Fiscal Year 1990: $ 30(. / 3 per ton removed which is to be paid by the Town of Southold. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or -proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has .been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person sign- ing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this `,S day of f7 , 1990. Signature 1 �"'✓/ U Title ,nLZ/L Firm or Corporation Address lo S 6U -2- c CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that C x L- (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Newspaper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccura- cies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by it� do w%? � /) corporation at a meeting of its Board of Directors held on the L day of t /crB 1990. r (Seal of the Corporation) $25.00 REQUIRED TO OBTAIN SPECIFICATIONS, ETC. BIDS - REMOVAL OF NEWSPAPERS FROM LANDFILL BID OPENING: 11 :00 A.M., Thursday, February 15, 1990. 1. A.W. Glover Trucking, P.O. Box 740, Cutchogue, NY 11935 734-5359 2. �iU . 7G r-a o t-3 3. 4. 5. 6. LEGAL NOTICE COUNTY OF SUFFOLK ss: NOTICE TO BIDDERS FOR STATE OF NEW YORK REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN Patricia Wood, being duly sworn, says that she is the LANDFILL SITE Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, NOTICE IS HEREBY a public newspaper printed at Southold, in Suffolk County; GIVEN that sealed bids are and that the notice of which the annexed is a printed co sought and requested for the p py, removal of newspapers by the has been published in said Long Island Traveler-Watchman Tbwn of Southold,according to once each week for . . . . . . . . . . . . . . . . . . . . . . . . . . . weeks specifications and a contract to be let by the Town Board of the Town of Southold. successively, commencing on the . . . . . . . .�.4. . . . . . . . . . . . The sealed proposals will be received by the Town Clerk of -- _ the Town of Southold at the day of . . . . z `?�`r� . . . ., 19' . Southold Town Clerk's Office, Town Hall, Main Road, Southold,New York,until 11:00 • • • • • • • • • • • • • • • •__� % _ A.M., Thursday, February 15, 1990, and will be considered publicly at such time and place. Specifications,a proposed con- tract for the execution of the Sworn to before me this . . . . . . . . . . . . . . . . . . . . day of work, and forms of proposal can be examined at the Office of ate, the Town Clerk, Tbwn Hall, l�� / 19 . . . . . . . . . . . . . . . . . Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form , .� .. �, w of proposal will have an accom- • • • • • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i . . .�� . ` •r .�, panying copy of the specifica- Notary Public BARBA FA A. SCHNE.Dr_c`. tions for said work and propos- N0;";`?Y F!ISL'C, Statc cf Ncw 'r,Irt ed agreement and the same may Plo. 4306345 j be obtained at the Office of the Cuafl! A In.Sluffoik County Southold Town Clerk at the Expires Town Hall, Main Road, Upon acceptance of his bid, Southold,New York,upon pay- if the successful bidder fails to ment of$25.00. enter into a contract pursuant to Proposals must be made and the requirements of the Town received upon the following Board, or fails to give the fur- conditions: ther security prescribed in the Specifications within the time Each proposal must be ac- limit herein, then the check companied by the deposit of a deposited as aforesaid and the certified check payable to the moneys standing to the credit of order of the Town of Southold same shall be forfeited to the in the sum of$200.00,or a bond Town as liquidated damages,or with sufficient sureties,to be ap- if a bond has been presented in proved by the Tivon Board, in lieu of a certified check,then the the penal sum of$200.00, con- penalty shall be enforced as li- ditioned that if the proposal is quidated damages. accepted the successful bidder All bids must be marked"Bid will enter into a contract for the for Removal of Newspapers," work, and that he will furnish, and must be signed and sealed within ten (10) days from the in envelopes plainly addressed to date of the acceptance of the the Southold Town Clerk, proposal,suitable surety as pro- Southold Town Hall, Main vided in the Specifications for Road, Southold, New York the faithful and prompt perfor- 11971. mance and completion of the The Town Board reserves the work specified. right to reject any and all bids All deposits except that of the or parts thereof. successful bidder will be pro- DATED: January 23, 1990 mptly returned and that of the JUDITH T. TERRY successful bidder returned upon SOUTHOLD TOWN CLERK his providing the required surety. 1X-2/1/90(14) LEGAL NOTICE NOTICE TO BIDDERS STATE OF NEW YORK) FOR REMOVAL OF NEWSPAPERS FROM )SS: SOUTHOLD 'TOWN COUNTY OF SUFFOLK) LANDFILL SITE NOTICE IS HEREBY GIVEN that sealed bids are sought Patricia Heaney of Mattituek, In and requested for the removal of newspapers by said County, being duly sworn,says that he/she is Principal the Town of Southold, according Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, to specifications and a contract to be let by the Town Board of the published at Mattituek, in the Town of Southold, County of Town of Southold. Suffolk and State of New York, and that the Notice of which The sealed proposals will be m- ceived by the Town Clerk of the the annexed is a printed copy,has been regularly published in Town of Southold at the Southold Town Clerk's Office, Town Hall, said Newspaper once each week for 1 weeks Main Road, Southold, New York, successively, commencing on the 1 -,f _ day of until 11:00 A.M., Thurs- day, February 15, 1990, and February 1990 will be considered publicly at such time and place. Specifications, a proposed contract for t h e execution of the work, and forms Aa- A/,4,14, 11"" of proposal can be examined at the Office of the Town Clerk, o Town Hall,Main Road, Southold, Pr' 'pal Clerk New York. 6� cLt<t Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy Sworn t0 b me this 19f of the specifications for said work j— (Vlllfi 1F,Dxlj17 and proposed agreement and the day of �� L F4 TARY PijC CJC,State of� same may be obtained at thev,0"A ronniy No.4849860 Office of the Southold Town Clerk leiiTi Upiies feG[GalM/I C) at the Town Hall, Main Road, Southold, New York, upon pay- ment of $25.00. Proposals must be made and re- ceived upon the following condi- tions: Each proposal must be accom- panied by the deposit of a _ certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond. with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal,• suitable surety as provided in the _ Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful7. bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the re- quirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages,or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liqui- dated damages. All bids must be marked "Bid for Removal of News- papers",and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road,Southold, New York 11971. The Town Board reserves the. right to reject any and all bids or parts thereof. DATED:January 23, 1990. JUDITH T.TERRY SOUTHOLD TOWN CLERK- 6556-1TF1 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 26th day of January 19 90 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders for the Removal of Scrap Newspapers from Southold Town Landfill Site, Fiscal Year 1990. Bid opening: 11 :00 A.M. , Thursday, February 15, 1990, Southold Town Hall. Judith T. Terry Southold Town Clerk Sworn to before me this 26th day of January 19 90 Ll Notary Public ELIZABETH ANN NEVILLE Note rryy Public,State of New York No.62-8125M,Suffolk County Term EvIres October 31, 18-% i LEGAL NOTICE � II NOTICE TO BIDDERS FOR REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE I NOTICE IS HEREBY GIVEN that sealed bids are sought and requested I for the removal of newspapers by the Town of Southold, according to specifications and a contract to be let by the Town Board of the Town of I Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, I Southold, New York, until 11 :00 A.M., Thursday, February 15, 1990, and will be considered publicly at such time and place. Specifications, a i proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main i Road, Southold, New York, upon payment of $25.00. Proposals must be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a i bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder failes to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specificastions within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. I 0 • Page 2 - Bids - Newspapers I i All bids must be marked "Bid for Removal of Newpapers", and must be I j signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The Town Board reserves the right to reject any and all bids or parts I thereof. i DATED : January 23, 1990. 'I JUDITH T. TERRY l SOUTHOLD TOWN CLERK I� IIS PLEASE PUBLISH ONCE, FEBRUARY 1 , 1990, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Lona Island Traveler-Watchman The Suffolk Times Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board I it i i i it I i i I i I i i I i i i i i LEGAL NOTICE NOTICE TO BIDDERS FOR REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the removal of newspapers by the Town of Southold, according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, February 15, 1990, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals must l d be ;rade and rcce; ;:.0 upc,�. a��. following ..G. Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder failes to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specificastions within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. i Page 2 - Bids - Newspapers All bids must be marked "Bid for Removal of Newpapers", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The Town Board reserves the right to reject any and all bids or parts thereof. DATED: January 23, 1990. JUDITH T. TERRY SOUTHOLD TOWN CLERK NE PLEASE PUBLISH ONCE, FEBRTOAR UDITH T. TERRY1 , 1990, AND ORTOWN CWARD OLERK1) AFFIDAVIT OF PUBLICATION TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Lona Island Traveler-Watchman The Suffolk Times Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board 12� I C, LEGAL NOTICE NOTICE TO BIDDERS FOR REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the removal of newspapers by the Town of Southold, according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, February 15, 1990, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals must be made and received upon Lhe following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from. the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder failes to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specificastions within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. } Page 2 - Bids - Newspapers All bids must be marked "Bid for Removal of Newpapers", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The Town Board reserves the right to reject any and all bids or parts thereof. DATED: January 23, 1990. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, FEBRUARY 1 , 1990, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Lona Island Traveler-Watchman The Suffolk Times Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board TOWN OF SOUTHOLD SPECIFICATIONS FOR THE REMOVAL OF NEWSPAPERS FROM SOUTHOLD TOWN LANDFILL SITE, CUTCHOGUE, NEW YORK REMAINDER OF FISCAL YEAR 1990 The following are the specifications for the removal of newspapers from the Southold Town Landfill Site at Cutchogue, New York, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1 . The Town of Southold intends by these specifications to seek proposals for the removal of newspapers deposited by the public at its Land- fill Site located north of County Route 48, at Cutchogue, New York, during the period commencing upon accepts of the bid and ending on December 31 , 1990. To effectuate such removal, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap newspapers. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. 2. The price set forth in the proposal shall be the amount that the Town of Southold will be required to pay to the Contractor for all scrap newspapers removed from the Town Landfill Site during the period from the acceptance of the proposal through December 31 . Accordinly, proposals are to be submitted on the basis of volume, or on the basis of actual containers of newspapers removed from the Landfill. 3. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap newspapers deposited at the site. The Contractor shall also be required to maintain a telephone in which he may be contacted by the Town. The telephone number shall be filed in the office of the Highway Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap newspapers cannot be deposited in containers, the Contractor shall be required to remove all scrap newspapers deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have super- vision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the contractor per- forms his work, including the location of the containers at the site. 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1 ,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1 ,000.00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, Main Road, Southold, New York 11971 , for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work immediately upon being notified that the bid has been awared, and shall continue the work until December 31 , 1990. 8. The Contractor shall idemnify the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor or his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agree- ment. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries of any one person, $500,000.00 with respect to death or bodily injury in any one accident, and $25,000.00 -2- property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certificates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the contractor is willfully violating any of the conditions of the Contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving saidnotice at his residence or with his agent in charge of work, and thereupon the Contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termina- tion of the Contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equip- ment owned by him from the site. If the Contractor shall fail to remove the same within the time specified, the same shall become the property of the Town of Southold. 11 . The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap newspapers or caused by falling from vehicles during transpor- tation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after sttch notice, the Town may appoint a suitable party to perform such work and charge. the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charges. Dated at Southold, New York, January 23, 1990. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD -3- t PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated January 23, 1990 inviting proposals for the Removal of all Scrap Newspaper deposited at the Southold Town Landfill Site located north of County Route 48, at Cutchogue, New York, during the period from award of the bid to December 31 , 1990, and subject to all the conditions and requirements of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for remainder of Fiscal Year 1990: $ per ton removed which is to be paid by the Town of Southold. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its option, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person sign- ing in its behalf; 0 0 (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of , 1990. Signature Title Firm or Corporation Address -2- AGREEMENT THIS AGREEMENT made and entered into this day of 1990, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and a domestic corporation of the State of New York, having its principal office at party of the second part, hereinafter called the "Contractor". WITNESSETH : In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the removal of scrap newspaper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold Town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Town of Southold shall pay to the Contractor the sum of $ per ton. The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1 . The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though - set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agree- ment. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this Contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respect- ive parties and their respective seals affixed, the day and year first above written. TOWN OF SOUTHOLD (S E A L) By Scott Louis Harris, Supervisor (S E A L) By -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1990, before me personally came Scott Louis Harris, to me known, who being by me duly sworn, did depose and say that he resides at Main Road, Orient, New York, that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1990, hefore me personally came to me personally known, being by me duly sworn did depose and say that he resides at that he is the President of the corporation described in and which executed the above instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public -3- CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Removal of Scrap Newspaper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccura- cies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of , 1990• Secretary (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on Removal of Scrap Newspaper FOtK�OG Town Hall, 53095 Main Road P.O. Box 1179 'r'�►0 �� Southold, New York 11971 JUDITH T.TERRY 1 FAX(516)765-1823 TOWN CLERK TELEPHONE(516) 765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JANUARY 9, 1990: RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the removal of newspapers from the Landfill Site, all in accordance with the specifications to be prepared by Assistant Town Attorney Kiernan. Judit T. erry Southold Town Clerk January 10, 1990