HomeMy WebLinkAboutHousehold Chemical Wastes Removal & Disposal C '
fs ; sI Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
JUDITH T.TERRY FAX(516)765-1823
TOWN CLERK TELEPHONE(516)765-1801
REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
July 9, 1990
Kenneth Mitchko, Secretary/Treasurer
Chemical Pollution Control, Inc.
120 South Fourth Street
Bay Shore, New York 11706
Dear Mr. Mitchko:
The Southold Town Board, at their regular meeting held on July 3,
1990, accepted your bid for the removal and disposal of Household
Hazardous Waste from the southold Town Collection Center, for a period
of one (1) year, effective July 3, 1990.
Thank you for submitting your bid for this proposal.
Very truly yours,
Judith T. Terry
Southold Town Clerk
cc: Comm. of Public Works Jacobs
Asst. Supt. of Public Works Bunchuk
�oc��FFOLK��Gy
o
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
JUDITH T.TERRY FAX(516) 765-1823
TOWN CLERK TELEPHONE(516) 765-1801
REGISTRAR OFF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE
SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JULY 3, 1990:
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid
of Chemical Pollution Control, Inc., at the following prices, for the removal and
disposal of Household Hazardous Waste from the Southold Town Collection Center,
for a period of one (1) year, effective July 3, 1990:
Household Hazardous Waste Training $100.00 per man/day
(if three (3) or more towns send
up to five (5) people each for
training - no charge)
Equipment Inventory $800.00
Assistance With Permit Renewal Application $ 75.00 per hour
Safety Equipment $4,300.00
(excludes acceptable air monitoring
device that will detect airborn
chemical contamination (NINU)
Removal of Drums:
55 gallon drums of collected pesticide waste $540.00 per drum
55 gallon drum of collected aerosol containers $540.00 per drum
55 gallon drum of other collected household wastes $190.00 per drum.
Judith Terry
Southold Town Clerk
July 5, 1990
BID PROPOSAL
REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES
FROM THE SOUTHOLD TOWN COLLECTION CENTER
i
Chemical Pollution Control, Inc.
BIDDERIS NAME
120 South Fourth Street
ADD FSS
I Bay Shore NY 11706
CITY STATE Z I P
ii
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516 586-0333
TELEPHONE LLE
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TO THE TOWN OF SOUTHOLD:
In compliance with your advertisement for bids to be opened at 11 :00 A.M.,
Thursday, June 28, 1990, and subject to all conditions thereof, the under-
signed hereby proposes to furnish and deliver the supplies and/or services
itemized in this proposal in accordance with the Notice to Bidders, General
Information, Conditions and Specifications contained herein for the following
prices:
�I
CHEMICAL WASTE HAULER
l+
ITEM DESCRIPTION PRICE
A. HHW Training - Methods for identifying, handling,
separating, and storing the various types of house-
hold hazardous wastes that are brought in by the
residents. Must also include instruction on how to
handle emergency situations and the use of the
appropriate equipment to resolve any threatening
condition. (Must meet state and federal guidelines;
equivalent to OSHA 29 CFR 19.10 and selected
selections) . Per man/day of trainers time: $100. per man/'day
(see attachment #1)
B. Equipment Inventory - (see III(D) in Statement
j of Intent and Specifications.) $800.
Ir
C. Assistance With Permit Renewal Application - (see
j
HIM in Statement of Intent and Specifications.) $ 75. per hour',
D. Safety Equipment (see Attachment "A" for itemized
list) . $4300.
(excluding MNU)
E. Removal of the Drums - itemized as follows:
a) price per fifty-five gallon drum of collected
pesticide waste: $540. per drum!
b) price per fifty-five gallon drum of collected
aerosol containers: $540. per drum
c) price per fifty-five gallon drum of other
collected household wastes: $190. per drum
ATTACHMENT #1
If three (3) or more towns send up to five (5) people each
for training - no charge.
i
Page 2 - Hazardousastes - Proposal •
This is a one (1) year contract.
This bid proposal, as presented, shall be returned in tact.
SUBMITTED BY:
Signature
Kenneth Mitchko, Secretary/Treasurer
Name Title
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CHEMICAL WASTE HAULER, 90-059
ATTACHMENT "A"
Safety equipment (must meet with State and Federal regulations)
Within building control and
-spill control equipment - items necessary to contain,
p.; ads,
clean-up spills. Le.
- containment booms, absorbant p
absorbant clay, vermiculite absorbant.
-decontamination equipment/spill neutralization
-eye wash
-emergency shower
-first aid equipment
-portable fire extinguishers
- table air monitoring device that will detect airborne chemical
an acce p
contamination. (i.e. MNU)
Euimentlman
Personnel Safet
-safety glasses
-safety shoes
-Tyvek clothes
-full face respirators
-rubber & cloth work gloves
-coveralls
-helmets
-face shields
-self contained breathing equipment
STATEMENT OF INTENT AND SPECIFICATIONS
CHEMICAL WASTE HAULER FOR TOWN OF SOUTHOLD
PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY
1, INTENT
The intent of this serviceslinsconjunction with to secure one the chemical
thePermanent Household
contractor to provide
Hazardous Waste Storage Facility and the corresponding program for the
Town of Southold.
11. DEFINITIONS
hauler who is providing the services for
A. Contractor -- The chemic elwaste hold Haza dous Waste Storage Facility (PHHWSF) .
the Permanent Hou.
B. HHW - The acronym for Household andHotherr chem cals or otherwiseazardous Waste and is the e harmful which
shall include all pesticides
or potentially harmful wastes originating only from residential homes
as defined in 6 �YYeRidentst n t from comme366. Such Jrcialns shall establishmlen be
accepted from t
s.
C. PHHWSF - The c lit ,nywh ch isPermanent
the HHW Household
will be stored,a
ste
Storage Fa s located
Facility,
at the Landfill Site, CR 48, Cutchogue, New York.
D. RCRA - The acronym for the
rce Conservation and Recovery Act of
1976 of the Federal Regulations.
Ill. SCOPE
A. HANDLING PROCEDURES AND ASSURANCES
The Contractor shall guarantee to provide all the preaand materials
including, but not limited to, supervision, labor, equipment
necessary to:
1 . Provide a manual of "Standard Operating Procedures" which
will include emergency procedures so that any potential problem
regarding a chemical hazard can be quickly and efficiently
taken care of.
2. Inspect and remove the drums of HHW at intervals dependent
on the rate of collection.
3, Transport and dispose of said drums of HHW to the appropriate
hazardous waste treatment, storage, or disposal facility (TSDF)
in accordance with all Town, County, NYS DEC and US Depart-
ment of Transportation standards, rules and regulations.
4. Guarantee that all containers supplied to the PHHWSF and used
for packaging and transporting of HHW received are fully in
accordance with any and all laws.
5. Guarantee to come and pick up all of the filled drums within
five (5) working days of being notified by the Town.
in
6, Guarantee the
at the time ofnce of l'fied removalpofyees the HHW at the proper handling
Town's designated site.
7. Provide on or before two (2) weeks prior to execution of
contract, proof of all necessary local, state and federal permits
and identification numbers pursuant to the handling, trans-
portation disposal of HHW.
8. The Contractor shall:
a) Indemnify, save and hold harmless
the
at t ewPHHWSF from
n of Southold
and any and all individuals psent
any and all liability for bodily injury, property damage,
and pollution contamination arising directly from the
Contractor's activities.
Page 2 - Intent anApecifications •
b) Provide the Town of Southold with a Certificate of
Inurance on or before two (2) weeks prior to execution
of contract, which indicates Contractor's insurance cover-
age for its employees, equipment and all incidents related
to the handling, transport and disposal of household
hazardous wastes in an amount satisfactory to the Town
of Southold.
c) Be in compliance with the insurance requirements of the
Motor Carrier Act of 1980 for the transportation of
hazardous wastes (if applicable) and provide the Town
with a Certificate of Insurance naming the Town as an
additional insured on any policy required by the Act.
B. TRAINING
Train the Town's operators of the facility which will include the proper
procedures for:
a) identifying and secregating the in-coming HHW;
b) labeling and preparing the drums of HHW for inspection by
chemical waste hauler prior to shipment; and
c) completing the forms for the corresponding waste collected
within the fifty-five gallon storage drums.
Training for the Town's personnel shall be provided pursuant to State
and Federal regulations. it shall include the technical procedures for
handling all waste that is accepted as well as the proper use of the
safety equipment in a manner that is protective of the public health and
welfare and the environment.
If at least three East End Towns use the same HHW Contractor, this
training would be provided at no cost.
C. SAFETY EQUIPMENT
Provide the additional safety equipment required, as well as instruction
on how to use it. This shall include all items noted on "Schedule A".
D. EQUIPMENT INVENTORY
The Contractor shall take an inventory of all items and equipment asso-
ciated with the Town's existing household hazardous waste (S.T.O.P.)
program and shall determine if such equipment is adequate to meet
current applicable permit and regulatory requirements. Inventory shall
be taken of items including, but not limited to, all safety and protective
equipment, spill control material, necessary signs and notices, hazard-
ous substance lists, and recordkeeping forms. The contractor shall
provide additional inventory as needed to meet applicable requirements.
E. ADDITIONAL SPECIFICATIONS
The Contractor shall review all operating plans and procedures associ-
ated with the Town's existing S.T.O.P program for compliance with all
applicable permit and regulatory requirements, including those require-
ments that may have been enacted since the Town received its current
S.T.O.P. operating permit and which the Town must meet in order to
have its S.T.O.P. permit renewed in March of 1991 .
The Contractor will inform the Town of any and all revisions to current
operating procedures that may be necessary to meet revised permit
requirements enacted since the Town received its current S.T.O.P.
operating permit, and/or which may be enacted prior to March of 1991,
to the extent such revised requirements may be known prior to March
of 1991 .
F. While the Contractor and the Town agree that the Federal Resource
Conservation and Recovery Act (RCRA) specifically exempts household
waste from classification as a hazardous waste, both parties agree that
all HHW accepted by the Contractor pursuant to this program will be
handled, transported and disposed of to the extent required of con-
tractors handling HHW from under NYS DEC as if such waste was
classified as hazardous or acutely hazardous waste.
Page 3 - Intent ancOpecifications
Since the PHHWSF is only for collection of household hazardous waste
received from the residents of the Town of Southold and will not be the
recipient of any commercial wastes, the facility is exempt from the
requirements of the NYS Solid and Hazardous Waste Facility permits
pursuant to 6 NYCRR 373-1 .1 (d) (1) (xvii) . All HHW collected shall be
manifested as "exempt" wastes on EPA Form 8700-22 ("red manifests")
pursuant to Title 40 CFR Section 261 .5. The Contractor shall enter the
words "Exempt per 40 CFR 261 .5" on box number 1 on said manifest.
Duties include the following:
1 . Initial preparation of the facility includes supplying:
a. twenty empty fifty-five gallon drums;
b.' "Standard Operating Procedures" Manual that will give
details regarding the proper prcoedures the operators
shall follow in handling all acceptable material; and
C. proper forms for compliance with State and Federal
regulations.
2. RCRA Duties:
a. to complete necessary RCRA paperwork for the disposal
of the drums.
3. Disposal Duties:
a. inspecting contents of drums to assure proper packaging
labeling of the drums as well as to properly seal the
drums for transport.
b. loading drums on truck for removal.
C. replacing filled drums with empty ones.
d. providing the Town with the appropriate shipping forms
as well as the final method of disposal and the designated
disposal site for each drum.
Pae 3 - Hazardous�astes - Proposal
Page P
MON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion with
any other vendor of materials, supplies or equipment of the type described
in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any
of its employees or agents, to any person not an employee or agent of the
bidder or its surety on any bond furnished herewith prior to the official
opening of the bid.
(Signed)
(Corporate Title)
(if any) Secretary/Treasurer
Bid on DISPOSAL OF HAZARDOUS WASTES
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section
103 of the General Municipal Law, sealed bids are sought and requested for
the Removal and Disposal of Household Hazardous Wastes from the Southold
Town Collection center, Route 48, Cutchouge, New York, in accordance with
all Federal, State and local regulations. Specifications may be obtained at the
Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold,
New York 11971 .
The sealed bids, together with a Non-Collusive Certificate will be
received by the Town Clerk of the Town of Southold, at the Southold Town
Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, June 28,
1990, at which time they will be opened and read aloud in public. The Town
Board of the Town of Southold reserves the right to reject any and all bids
and waive any and all informality in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on
Removal and Disposal of Household Hazardous Wastes", and submitted to the
Office of the Town Clerk. The bid price shall not include any tax, federal,
state or local, from which the Town of Southold is exempt.
DATED: June 5, 1990.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, JUNE 14, 1990, AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN
ROAD, SOUTHOLD, NEW YORK 11971 .
Copies to the following:
The Long Island Traveler-Watchman
The Suffolk Times
Town Board Members
Commissioner of Public Works Jacobs
Deputy Commissioner of Public Works Bunchuck
Community Development Administrator McMahon
Dodge Reports
Town Clerk's Bulletin Board
BID - DISPOSAL OF HAZARDOUS WASTES
Bid opening: 11 :00 A.M., June 28, 1990.
7�q 1, Sunset Sanitation, 82 Modular Ave, Commack NY 11725 543-1890
2. Chemical Pollution Control, Inc., 120 South Fourth Street, Bay Shore, N.Y. 11706
3. Chemical Management Inc., 340 Eastern Parkway, Farmingdale, N.Y. 11735
4.
5.
6.
COUNTY OF SUFFOLK
STATE OF NEW YORK ss:
LEGAL NOTICE Patricia Wood, being duly sworn, says that she is the
NOTICE TO.BIDDERS Editor, of THE LONG ISLAND TRAVELER-WATCHMAN,
•NOTICE IS HEREBY a public newspaper printed at Southold, in Suffolk County;
GIVEN in accordance,withthe and that the notice of which the annexed is a printed copy,
provisions of Section 103 of the has been published in said Long Island Traveler-Watchman
General Municipal Law,sealed
bids are sought and requested once each week for . . . . . . . . . . . . . . . . . . . . . . . . . weeks
for the Removal and Disposal of
Housebold Hazardous Wastes y
from the Southold 7bwn Collec- successively, commencing on the . . . . . . . . . . . . . . . . . . . . . .
tion Center, Route 48, Cut-
chogue, New York, in accor- days -: . . . . ., 19
dance with all Federal,State and
local regulations.Specfications
may be obtained at the Office of the Town Clerk, Town of
Southold,. Town Hall, Main
Road, .Southold, New York
11971.- together with Sworn to before me this . . . . . . . . . . . . .� . . day of
The sealed bids,
a Non Collusive Certificate will f
be received by the Town Clerk of
the Town of Southold, at the ( we_ G
Southold Town Hall, Main • • • • 19 .7 v
Road,Southold,New York,un-
til 11:00 A.M., Thursday,June
28, 1990,at which time they will
I'
be opened and read aloud in
public. The Town.Board of the .c c -. . . . . ./.G. . . . . . . . . . .
Town,of ilhold reserves the Notary Public
right to r-ect;any and all bids
and waive any and all informali- f_=RP-AF.1 A. SCHNE;DFR
ty in any bid should it be deem- 110'1;',r:( F1.2-;.' of i ew ,',rk
ed in the best interest of the
Town of Southold to do so.,
All bids must be signed and C •.• /iv
sealed in envelopes plainly
marked "Bid on Removal and
Disposal of Household Hazar-
dous Wastes,and submitted,to
the Office-of the Town Clerk. ,
The bid price shall not include
any-tax, federal, state or local,
from which. the Town of
Southold is exempt.
DATED: June 5, 1990.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
1X-6/14/90(10)
i
i
LEGAL NOrt
NOTICE TO BIDDERS STATE OF NEW YORK)
NOTICE IS HEREBY GIVEN in
accordance with the provisions of )SS:
Section 103 of the General Munici- COUNTY OF SUFFOLK)
pal Law,seated bids are sought and
requested for the Removal and Dis-
posal of Household Hazardous Yvonne Lieblein of Mattituck, in
Wastes from the Southold Town
Collection Center, Route 48, said County, being duly sworn,says that he/she is Principal
Cutchogue,New York, in accor-
dance with all Federal,State and Lo- Clerk of THE SUFFOLK TIMES, a Weekly Newspaper,
cal regulations. Specifications may published at Mattituck, in the Town of Southold, County of
be obtained at the Office of the
Town Clerk, Town of Southold, Suffolk and State of New York, and that the Notice of which
Town Hall,Main Road,Southold, the annexed is a printed copy,has been regularly published in
New York 11971.
The sealed bids,together with a said Newspaper once each week for 1 weeks
Non-Collusive Certificate will be successively, commencing on the 14 _ day of
received by the Town Clerk of the June9 0
Town of Southold,at the Southold t9
Town Hall, Main Road, Southold,
New York,until 11:00 A.M.,Thurs.
day,June 28, 1990,at which time tMPrincipal
they will be opened and read aloudTown of Southold reserves the rightClerk
to reject any and all bids and waive
any and all informality in any bid
should it be deemed in the best inv-
est of the Town of Southold to do so. /
All bids must be signed and Sworn t0 a ore me this !
sealed in envelopes plainly marked �/
"Bid on Removal and Disposal of l�k`�l :' 19
Household Hazardous Wastes",and day of
submitted to the Office of the Town
Clerk.The bid price shall not in-
dude any tax,federal,state or local,
from which the Town of Southold is
exempt.
DATED:June S,1990.
JUDITH T.TERRY
SOUTHOLD TOWN CLERK
6710-1TJ14
6 •
STATE OF NEW YORK)
SS :
COUNTY OF SUFFOLK)
JUDITH T. TERRY, Town Clerk of the Town of Southold, New York,
being duly sworn, says that on the 8th day of June 1990
she affixed a notice of which the annexed printed notice is a true copy, in
a proper and substantial manner, in a most public place in the Town of
Southold, Suffolk County, New York, to wit:
-Town Clerk's Bulletin Board, Southold Town Hall, Main Road,
Southold, New York 11971.
Legal Notice, Notice to Bidders, Removal and Disposal of Household Hazardous
Wastes from Southold Town Collection Center. Bid opening: 11 :00 A.M. ,
June 28, 1990, Southold Town Hall.
Judith T. Terry
Southold Town Clerk
Sworn to before me this
8th day of June 1990
Notary Public
Notary Puti c,St elLKINS of New York
No.4952246,Suffolk County
Term Expires June 12, 19.3E
LEGAL NOTICE
NOTICE TO BIDDERS
If NOTICE IS HEREBY GIVEN in accordance with the provisions of Section
j
i
103 of the General Municipal Law, sealed bids are sought and requested for
i
the Removal and Disposal of Household Hazardous Wastes from the Southold
Town Collection center, Route 48, Cutchouge, New York, in accordance with
all Federal, State and local regulations. Specifications may be obtained at the!
!
i
I
Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold,!
New York 11971 .
I
The sealed bids, together with a Non-Collusive Certificate will be
i
received by the Town Clerk of the Town of Southold, at the Southold Town
Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, June 28, j
I
i
i 1990, at which time they will be opened and read aloud in public. The Town
Board of the Town of Southold reserves the right to reject any and all bids
and waive any and all informality in any bid should it be deemed in the best
I
i
i
interest of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on
j Removal and Disposal of Household Hazardous Wastes", and submitted to the
Office of the Town Clerk. The bid price shall not include any tax, federal,
state or local, from which the Town of Southold is exempt.
j DATED: June 5, 1990.
JUDITH T. TERRY
i I
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, JUNE 14, 1990, AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN
ROAD, SOUTHOLD, NEW YORK 11971 .
Copies to the following:
The Long Island Traveler-Watchman !
The Suffolk Times
Town Board Members
Commissioner of Public Works Jacobs
Deputy Commissioner of Public Works Bunchuck
Community Development Administrator McMahon
Dodge Reports
j Town Clerk's Bulletin Board
i
I j
� i
1
r
5
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section
103 of the General Municipal Law, sealed bids are sought and requested for
the Removal and Disposal of Household Hazardous Wastes from the Southold
Town Collection center, Route 48, Cutchouge, New York, in accordance with
all Federal, State and local regulations. Specifications may be obtained at the
Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold,
New York 11971 .
The sealed bids, together with a Non-Collusive Certificate will be
i�
received by the Town Clerk of the Town of Southold, at the Southold Town
�I Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, June 28,
i
J 1990, at which time they will be opened and read aloud in public. The Town
Board of the Town of Southold reserves the right to reject any and all bids
and waive any and all informality in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on
Removal and Disposal of Household Hazardous Wastes", and submitted to the
Office of the Town Clerk. The bid price shall not include any tax, federal,
state or local, from which the Town of Southold is exempt.
DATED: June 5, 1990.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
i
f
I�
li
PLEASE PUBLISH ONCE, JUNE 14, 1990, AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN
ROAD, SOUTHOLD, NEW YORK 11971 .
Copies to the following:
The Long Island Traveler-Watchman
The Suffolk Times
Town Board Members
Commissioner of Public Works Jacobs
Deputy Commissioner of Public Works Bunchuck
Community Development Administrator McMahon
Dodge Reports
Town Clerk's Bulletin Board
i
'i
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section
103 of the General Municipal Law, sealed bids are sought and requested for
the Removal and Disposal of Household Hazardous Wastes from the Southold
Town Collection center, Route 48, Cutchouge, New York, in accordance with
all Federal, State and local regulations. Specifications may be obtained at the
Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold,
New York 11971.
The sealed bids, together with a Non-Collusive Certificate will be
received by the Town Clerk of the Town of Southold, at the Southold Town
Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, June 28,
1990, at which time they will be opened and read aloud in public. The Town
Board of the Town of Southold reserves the right to reject any and all bids
and waive any and all informality in any bid should it be deemed in the best
interest of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on
Removal and Disposal of Household Hazardous Wastes", and submitted to the
Office of the Town Clerk. The bid price shall not include any tax, federal,
state or local, from which the Town of Southold is exempt.
DATED: June 5, 1990.
JUDITH T. TERRY
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ONCE, JUNE 14, 1990, AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN
i ROAD, SOUTHOLD, NEW YORK 11971 .
Copies to the following:
The Long Island Traveler-Watchman
The Suffolk Times
Town Board Members
Commissioner of Public Works Jacobs
Deputy Commissioner of Public Works Bunchuck
Community Development Administrator McMahon
Dodge Reports
Town Clerk's Bulletin Board
T t •
BID PROPOSAL
REMOVAL AND DISPOSAL OF HOUSEHOLD HAZARDOUS WASTES
FROM THE SOUTHOLD TOWN COLLECTION CENTER
BIDDER'S NAME
ADDRESS
CITY STATE ZIP
TELEPHONE (COLLECT)
TO THE TOWN OF SOUTHOLD:
In compliance with your advertisement for bids to be opened at 11 :00 A.M. ,
Thursday, June 28, 1990, and subject to all conditions thereof, the under-
signed hereby proposes to furnish and deliver the supplies and/or services
itemized in this proposal in accordance with the Notice to Bidders, General
Information, Conditions and Specifications contained herein for the following
prices:
CHEMICAL WASTE HAULER
ITEM DESCRIPTION PRICE
A. HHW Training - Methods for identifying, handling,
separating, and storing the various types of house-
hold hazardous wastes that are brought in by the
residents. Must also include instruction on how to
handle emergency situations and the use of the
appropriate equipment to resolve any threatening
condition. (Must meet state and federal guidelines;
equivalent to OSHA 29 CFR 19.10 and selected
selections) . Per man/day of trainers time: $
B. Equipment Inventory - (see HIM in Statement
of Intent and Specifications.) $
C. Assistance With Permit Renewal Application - (see
III(E) in Statement of Intent and Specifications.) $
D. Safety Equipment (see Attachment "A" for itemized
list) . $
E. Removal of the Drums - itemized as follows:
a) price per fifty-five gallon drum of collected
pesticide waste: $
b) price per fifty-five gallon drum of collected
aerosol containers: $
c) price per fifty-five gallon drum of other
collected household wastes: $
Page 2 - Hazardous Wastes - Proposal
This is a one (1 ) year contract.
This bid proposal, as presented, shall be returned in tact.
SUBMITTED BY :
Signature
Name Title
Page 3 - Hazardous Wastes - Proposal
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at
by the bidder independently and has been submitted without collusion with
any other vendor of materials, supplies or equipment of the type described
in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any
of its employees or agents, to any person not an employee or agent of the
bidder or its surety on any bond furnished herewith prior to the official
opening of the bid.
(Si(ined)
(Corporate Title)
(if any)
Bid on DISPOSAL OF HAZARDOUS WASTES
CHEMICAL WASTE HAULER, 90-059
ATTACHMENT "A"
Safety equipment (must meet with State and Federal regulations)
Within building
-spill control equipment - items necessary to contain, control and
clean-up spills. i.e. - containment booms, absorbant pads,
absorbant clay, vermiculite absorbant.
-decontamination equipment/spill neutralization
-eye wash
-emergency shower
-first aid equipment
-portable fire extinguishers
-an acceptable air monitoring device that will detect airborne chemical
contamination. (i.e. MNU)
Personnel Safety Equipment/man
-safety glasses
-safety shoes
-Tyvek clothes
-full face respirators
-rubber S cloth work gloves
-coveralls
-helmets
-face shields
-self contained breathing equipment
STATEMENT OF INTENT AND SPECIFICATIONS
CHEMICAL WASTE HAULER FOR TOWN OF SOUTHOLD
PERMANENT HOUSEHOLD HAZARDOUS WASTE STORAGE FACILITY
1. INTENT
The intent of this bid proposal is to secure one (1) chemical waste hauler
contractor to provide services in conjunction with the Permanent Household
Hazardous Waste Storage Facility and the corresponding program for the
Town of Southold.
II. DEFINITIONS
A. Contractor - The chemical waste hauler who is providing the services for
the Permanent Household Hazardous Waste Storage Facility (PHHWSF) .
B. HHW - The acronym for Household Hazardous Waste and is the term which
shall include all pesticides and other chemicals or otherwise harmful
or potentially harmful wastes originating only from residential homes
as defined in 6 NYCRR Part 366. Such HHW items shall only be
accepted from the residents, not from commercial establishments.
C. PHHWSF - The acronym for Permanent Household Hazardous Waste
Storage Facility, which is where the HHW will be stored, is located
at the Landfill Site, CR 48, Cutchogue, New York.
D. RCRA - The acronym for the Resource Conservation and Recovery Act of
1976 of the Federal Regulations.
III. SCOPE
A. HANDLING PROCEDURES AND ASSURANCES
The Contractor shall guarantee to provide all the professional services,
including, but not limited to, supervision, labor, equipment and materials
necessary to:
1 . Provide a manual of "Standard Operating Procedures" which
will include emergency procedures so that any potential problem
regarding a chemical hazard can be quickly and efficiently
taken care of.
2. Inspect and remove the drums of HHW at intervals dependent
on the rate of collection.
3. Transport and dispose of said drums of HHW to the appropriate
hazardous waste treatment, storage, or disposal facility (TSDF)
in accordance with all Town, County, NYS DEC and US Depart-
ment of Transportation standards, rules and regulations.
4. Guarantee that all containers supplied to the PHHWSF and used
for packaging and transporting of HHW received are fully in
accordance with any and all laws.
5. Guarantee to come and pick up all of the filled drums within
five (5) working days of being notified by the Town.
6. Guarantee the presence of qualified employees trained in the
proper handling at the time of removal of the HHW at the
Town's designated site.
7. Provide on or before two (2) weeks prior to execution of
contract, proof of all necessary local, state and federal permits
and identification numbers pursuant to the handling, trans-
portation disposal of HHW.
8, The Contractor shall:
a) Indemnify, save and hold harmless the Town of Southold
and any and all individuals present at the PHHWSF from
any and all liability for bodily injury, property damage,
and pollution contamination arising directly from the
Contractor's activities.
Page 2 - Intent and Specifications
b) Provide the Town of Southold with a Certificate of
Inurance on or before two (2) weeks prior to execution
of contract, which indicates Contractor's insurance cover-
age for its employees, equipment and all incidents related
to the handling, transport and disposal of household
hazardous wastes in an amount satisfactory to the Town
of Southold.
c) Be in compliance with the insurance requirements of the
Motor Carrier Act of 1980 for the transportation of
hazardous wastes (if applicable) and provide the Town
with a Certificate of Insurance naming the Town as an
additional insured on any policy required by the Act.
B. TRAINING
Train the Town's operators of the facility which will include the proper
procedures for:
a) identifying and secregating the in-coming HHW;
b) labeling and preparing the drums of HHW for inspection by
chemical waste hauler prior to shipment; and
c) completing the forms for the corresponding waste collected
within the fifty-five gallon storage drums.
Training for the Town's personnel shall be provided pursuant to State
and Federal regulations. It shall include the technical procedures for
handling all waste that is accepted as well as the proper use of the
safety equipment in a manner that is protective of the public health and
welfare and the environment.
If at least three East End Towns use the same HHW Contractor, this
training would be provided at no cost.
C. SAFETY EQUIPMENT
Provide the additional safety equipment required, as well as instruction
on how to use it. This shall include all items noted on "Schedule A".
D. EQUIPMENT INVENTORY
The Contractor shall take an inventory of all items and equipment asso-
ciated with the Town's existing household hazardous waste (S.T.O.P.)
program and shall determine if such equipment is adequate to meet
current applicable permit and regulatory requirements. Inventory shall
be taken of items including, but not limited to, all safety and protective
equipment, spill control material, necessary signs and notices,
hazard-
ous substance lists, and recordkeeping forms. The contractor shall
provide additional inventory as needed to meet applicable requirements.
E. ADDITIONAL SPECIFICATIONS
The Contractor shall review all operating plans and procedures associ-
ated with the Town's existing S.T.O.P program for compliance with all
applicable permit and regulatory requirements, including those require-
ments that may have been enacted since the Town received its current
S.T.O.P. operating permit and which the Town must meet in order to
have its S.T.O.P. permit renewed in March of 1991 .
The Contractor will inform the Town of any and all revisions to current
operating procedures that may be necessary to meet revised permit
requirements enacted since the Town received its current S.T.O.P.
operating permit, and/or which may be enacted prior to March of 1991 ,
to the extent such revised requirements may be known prior to March
of 1991 .
F. While the Contractor and the Town agree that the Federal Resource
Conservation and Recovery Act (RCRA) specifically exempts household
waste from classification as a hazardous waste, both parties agree that
all HHW accepted by the Contractor pursuant to this program will be
handled, transported and disposed of to the extent required of con-
tractors handling HHW from under NYS DEC as if such waste was
classified as hazardous or acutely hazardous waste.
Page 3 - Intent and Specifications
Since the PHHWSF is only for collection of household hazardous waste
received from the residents of the Town of Southold and will not be the
recipient of any commercial wastes, the facility is exempt from the
requirements of the NYS Solid and Hazardous Waste Facility permits
pursuant to 6 NYCRR 373-1 .1 (d) (1 ) (xvii) . All HHW collected shall be
manifested as "exempt" wastes on EPA Form 8700-22 ("red manifests")
pursuant to Title 40 CFR Section 261 .5. The Contractor shall enter the
words "Exempt per 40 CFR 261 .5" on box number 1 on said manifest.
Duties include the following:
1 . Initial preparation of the facility includes supplying:
a. twenty empty fifty-five gallon drums;
b. "Standard Operating Procedures" Manual that will give
details regarding the proper prcoedures the operators
shall follow in handling all acceptable material; and
C. proper forms for compliance with State and Federal
regulations.
2. RCRA Duties:
a. to complete necessary RCRA paperwork for the disposal
of the drums.
3. Disposal Duties:
a. inspecting contents of drums to assure proper packaging
labeling of the drums as well as to properly seal the
drums for transport.
b. loading drums on truck for removal.
C. replacing filled drums with empty ones.
d. providing the Town with the appropriate shipping forms
as well as the final method of disposal and the designated
disposal site for each drum.
Fotk�oGy
o
Town Hall, 53095 Main Road
P.O. Box 1 179
Southold, New York 11971
JUDITH T.TERRY FAX(516)765-1823
TOWN CLERK TELEPHONE(516)765-1801
REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE
SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JUNE 5, 1990:
RESOLVED that the Town Board of the Town of Southold hereby authorizes
and directs the Town Clerk to advertise for bids for the removal and
disposal of household hazardous wastes from the Southold Town Collection
Center, Cutchogue, for a period of one (1) year.
Judith T. Terry
Southold Town Clerk
June 7, 1990
�1 I'IN•. SV 7V` 1 . UJ
BID RFLOQosl►r.
TOWN' Pa #UDMPLDi TQH �.
V.Ph2frukorOji AUDIT Q ,QWTOAL •a �"
. 1. 100 b 'STRZET
HE"r
YORK
771
V7s r
Ghelaicstl Pollution Coatrgl Ig01
' I 1•,+
120 Sout4 Foµrth Street
' , r
$tlOrQ, NY 11706 '� r
TOWN or 1WMMMCa"}'QN
104 MAIN STWM y,' , " •r ,�� , (C + 'Z! � ..
duMTIMG'1`�• �i YAiu 117�� .��
'�, , - •s� �:�. fir.
Dear Sir: , •••
4,26 -90 ,anti
In compliance with your ldvartigWRt jcar bids to be openedto
�_.._. .
subject to all conditions thoraof, aha unc rsl5ned hereby proposes nce fwichathen �4iYtS�,
the supplies and/or serviceq iGespi«e3 in tf>,is vropasal in accocd4
Sidderss. General Inforw4ti-94t Conditions` and Specifications conL�ined drain
tvc
All ricesah�o1,1 be,
following prices,. p 4 E
CHEMCIAL WASTE HAULER
PRICE'
ITEM DESCRIPTION
A. HHN Training Methods for identifying. handling, Separating,
and storing the various types of household hazardous wastes
that are brought in by the rresidents, Must als9 includQ in- „
r . nc situations_ and the Use
struction in how ta. hAndle =Q � Y
of the appropriate equipment to 'resOlYe any thre,ateniu9 Glint
dition. (Must meet statQ and federal guidelines; f..Yi Y#:
tp OSHA 29 CFR 19.10 aK �41; CtU9el�ctjons). i :
Per man/day of trainer;
. f the ,•:r ^.;
j 6 MCI the
installation o .
,.r
an an other a�a needed in order
perly ac � a es
..
NA
1 �
fr'114
C. Safety equipment
(equipment per Iot.)
• ,. „
. .�.li ,1 I �� r :•.,fir'.'•i.. �'1.`J
IIH' ':U iU 1 :104 CHE11ICAL UI lull
B1 PROPOSAL. 1. ontinu a)
DESCRI ION
D. Removal of the drum
e►s fol l �� . . �
a) price per fifty fj 1.0n drub Of cpllOcte
b) price per fifty five- �l1on :-#raw of c 11W4q
aerosols containers ��
c) price per fifty fiVol,gAllorl
solleGtOd hpus�et�gl� M� j►� � ^ .
This is a one (1) ya�r coptract as - O"s*;t1 gps'A-Q above�j s; til ate Q , Dov
renewable for a second SfSM. `r• 't.'_ . ;
This bid prop p) a As Pr$*et,44 1 �►p of intact, is �4�Q .p fid es in
r
cTF u LY Eo .j
0.
• 1 } �'1A��, y
Kenneth•� t `p tchko
•'. PRiNT
r, •tt � .r •,; • '. c ' l moi; t a'� �T;.
. ', two'}N/ L'� •,•' ,,4 /•. .r
jl.ffXICL -Wut9 AAU�ER 2:2
ATTR !1 iA� '
Safety aqui nt (MMOC fleet Wlth State and federal
94961st Gas s
within buil41aq
-64011 conte-OI'equip■ant - lues a+csss+ry co contain,
control 444 clean-vp spills
i .e. - coacainasnt boons, absorbant pads,
apsocbant o,l.y� rerricplit• •b6ocDaac � � �►
-deconw�rinscion •Qyty�gt/spill 4�uccslla+cion � , •
-eye rash
-easrgency shower ,
-tirac aid equipmoot
i•
-portable tire erti,aSQ10096
-an acceptable air monitoring 4evice that vill-dna!
airborne cneniwl poata+ainatioA (i-a..( Kau) /v '
Aoraonn•1 S•trSy
-saNty glAsesa •
-satety anwe
-Tyvsk clothes '
-gull tate respirator& ,
-rubber R cloth work Slaves ,
-coveralls
-t4cs shields
-6619 contained breathing equipment
- ----- -------- --- -- - --- ------ --------- ------------ -- -- - -------- - - ----
-- -- •------•- ---• ....
STATEMENT OFINTENTAND SPECIFICATIONS
%;a am ZCA1 �Iggtg 3uleC� pr"�T'
Permanent aon of
w
useholddazwrdouo Waste Storage racilit
Y
I INTENT
The ntegG of this bid
chemical waste h&uldr contractor) to$ C° deeura one ( 1 )
stoconrage ion
with the► Permanent HouseholdviHazardof our�da CeWag�a
Stora9e Facility and wche corresponding progrAI4 For * asta
Town
1k
II DEFINITIONS
A• Contr—Ac t0 - The chemical waste hauler who is providing
the services for the parmanant Houaehol
Wa9te Storage Facility (pH11WSF) . d Hazardolus
B- HHW - The acronyro. for Household Hazardous Waste and is
the term which shall include All �edticides and
other chemicals or otharwiae. harmful
Potentially harmful or
wd9te9 4rigina d" ng only from
residential homes
Such HHW as d'ofined in 6 NiCRR Pott 366.
items shall only be acce,p,, from the
ra8idents, not from commercial eatabli0menta.
C• PHHWSF - The acronym for Permapenc Household Hazardous
wi12 be
Waste Storage Facility, which is where the HHW
at 641 NeOwW York
is located at the Recycling Canter
ork Avenue , Huntington.
D. RCRA - The acronym for the Resource Conservation
Recovery Act of 1976 of the FederalRagulationd.
III SCOPE
A• TRAINING
Train the Town ' s operators of tha" facility which will
include the proper procedures for -
a ) identifying and segregating the
HHW; in- coming
b) labeling and preparing the drums ofinaHHW for
hipm nt ; by chemical Waste hauler prior to
shipment ; and
c) completing the forms for the corres-ponding
waste collected within the fifty-five gallon
B. SAFETY EQUIPMENTe drums.
Provide the additional safety equipment requiced, as
well ss instruction on how to use it.
include all items noted on "Schedule A" . This shall
Page 2
Town of
SCOPE (con 't )
C. CONTRACTOR' S RESPONSIBILITIES
The contractor shall guarantee to provide all the
professional services, including , but not limited to,
supervision, labor, equipment and materials necessary
to:
1- Provide a
manual of "Standard Operatin(;�
Procedures* which will include emergency
procedures so that any potential problepa
regarding a chemical hazard can be quickly
and efficiently taken care of.
2• Inspect and remove the drums of HHW . at
intervals dependent on the rate of
collectio4,.
3. .Transport and dispose of said d uma of HHW to
the appropriate hazardous wase treatment,
storage , or disposal facility (TSDF) in
accordance with all Town, Count, NYS DEC and
US Department of • Transportatio 1 standards,
rules and regulations.
4. Guarantee that all containers supplied to the
PHHWSF and o used for packaging and
transporting of HHW te'eeived are fully in
accordance with any and all laws:
5. Guarantee to come and pick up all of the
filled drums within 5 working days of being
notified by the Towns
6. Guarantee the presence of qualified employeea
trained in the proper handling at the time of
removal of the HHW at the town 's designated
Bite :
7. Provide on or before two weeks prior to
execution of contract, proof of all necessary
local, state and federal permits and
identification numbers pursuant to the
handling , transportation disposal of HHW.
8. The Contractor shall :
a ) Indemnify, save and hold -harmless the
Town of and any and all
individuals present at the PHHWSF from
any and all liability for bodily injury,
property damage , and pollution
contamination arising directly from the
contractors activities .
b) Provide to the Town of , a
Certificate of Insurance on or before
two weeks prior to execution of
contract, which indicates Contractor 's
IMGI'IIIH•ULLJi iIJiI h U-4
Page 3
Town of
SCOPE (con ' s)
insurance coverage for its employees,
equipment and all incidents related to
he handling , transport and disposal of
household hazardous wastes in an amount
satisfactory to the Town of
C ) Bei in compliance with the insurance
requirements of the Motor Carrier Act o�
1980 for the transportation of hazardous
wastes (if applicable ) and provide the
Town with a certificate of insurance
naming the town as an additional insured
On any policy required by the act.
B. WORK SpECIhICS r,
Training for the Town ' s personnel shall be provided
pursuant to State and Federal Regulations. It shall include
the technical procedures for handling all waste that is
accepted as well as the proper use of the sa ety equipment
in a manner that is protective of the public health and
welfare and the environment. ,
While the contractor and the Town agree that the
federal Resource Conservation and Recovery Act (RCRA)
specifically exempt* household waste from classification as
a hazardous waste, both parties agree that all HHW accepted
by the Contractor pursuant to this program will be handled ,
t-ranaported and di*poeed of to the extent required of
contractors handling HHW from under NYS DEC as if such waste
was classified an hazardous or acutely hazardou.a waste.
Since the PHHWSF is only for 'collection of household
hazardous waste recAived from the residents of the Town and
will not be the recipient of any commercial wastes, the
facility is exempt from the requirements of the NYS Solid
arAd Hazardous Waste Facility permits _pursuant to 6 NYCRR
373-1 . 1(d) ( 1) (xvii ) . All HHW collected snail be mai,__. skYd
as "exempt" wastes on EPA Form 8700-22 ( "red manifests" )
pursuant to Title 40 CFR Section 261 .5. The contractor
shall enter the words "Exempt per 40 CFR 261.5" on box
number 1 on said manifest.
Duties include the following :
1. Initial preparation of the facility includes
supplying —
do twenty empty fifty-five gallon drums ;
b. "Standard Operating Procedures" Manual that
will give details regarding the proper
Page 4
TOwrt of Huntington
8. Bid Spocifice (con ' s)
procedures the oparators shall follow in
handling all acceptable material, and
C& proper forma for compliance with states Arid
federal regulations.
2. RCRA Duties:
A to camp"" neeeamary RCRA Pdperworx Lor thele
disposal of the drums.
3• DispoamI duties
as inspecting contents of drums to assure eropec
packaging labeling of the drume as well ae .to
properly seal the drums for transport.
b. loading drums on truck -for removal.
c• roplaeinf filled drums with empty ones.
d• Providing . the Town with the appropriate
shipping forms as well as the ALnal method of
disposal and the designated di
each drum. 1po8a1 site for
• t
conbdap2
PROPOSED LANGUAGE FOR INCLUSION IN
S .T.O.P . RFP
* The contractor shall take an inventory of all items and
equipment associated with the Town's existing household
hazardous waste (S .T.O.P. ) program and shall determine
if such equipment is adequate to meet current
applicable permit and regulatory requirements .
Inventory shall be taken of items including, but not
limited to, all safety and protective equipment, spill
control material, necessary signs and notices,
hazardous substance lists, and recordkeeping forms .
The contractor shall provide additional inventory as
needed to meet applicable requirements .
* The contractor shall review all operating plans and
procedures associated with the Town's existing S .T.O.P .
program for compliance with all applicable permit and
regulatory requirements, including those reqirements
that may have been enacted since the Town received its
current S .T.O.P. operating permit and which the Town
must meet in order to have its S .T.O.P . permit renewed
in March of 1991 .
* The contractor will inform the Town of any and all
revisions to current operating procedures that may be
necessary to meet revised permit requirements enacted
since the Town received its current S .T.O.P . operating
permit, and/or which which may be enacted prior to
March of 1991, to the extent such revised requirements
may be known prior to March of 1991 .
• - Page 3
Town of
SCOPE (con ' t)
insurance coverage for its employees,
equipment and all incidents related to
he handling , transport and disposal of
household hazardous wastes in an amount
satisfactory to the Town of -
c ) ' Ew in Compliance with the insurance
cequirementa of the Motor Carrier Act ofd
.1980 for the transportation of hazardous
wastes (if applicable ) and provide Cho
Town with a certificate of insurance
�) naming the town as an additional insured
J on any policy required by the act.
8. WORK SPECIFICS
Training for the Town 's personnel shall be provided
pursuant to State and Federal Regulations. It shall include
the technical procedures for handling all w�ste that is
accepted as well as the proper use of the saety equipment
in a manner that is protective of the publ is health and
welfare and the environment.
While the contractor and the Town agree that the
federal Resource conservation and Recovery Act (RCRA)
specifically exempts household waste from classification As
a hazardous waste* both parties agree that all HHW accepted
by the Contractor pursuant to this program will be handled ,
cranaported and disposed of to the extent required of
contractors handling HHW from under NYS DEC as if such waste
was classified as hazardous or acutely hazardou,a waste.
Since the PHHWSF is only for collection of household
hazardous waste received from the residents of the Town and
will not be the recipient of any commercial wastes, the
facility is exempt from the requirements of the NYS Solid
and Hazardous Waste Facility permita _pursuant to 6 NYCRR
373-1 .1(d) ( 1) (xvii ) . All HHW collected shall be manifested
as "exempt" wastes on EPA Form 8700-22 ( "red manifests" )
pursuant to Title 40 CFR Section 261 .5. The contractor
shall enter the words "Exempt per 40 CFR 261.5" on box j
number 1 on said manifest.
Duties include the following :
1 . Initial preparation of the facility includes
supplying
a. twenty empty fifty-five gallon drums;
b. "Standard Operating Procedures" Manual that
will give details regarding the proper
` I
I