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HomeMy WebLinkAboutSale of Scrap Paper from Landfill FoLI( 01 �o Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 JUDITH T.TERRY 1 FAX(516)765-1823 TOWN CLERK TELEPHONE(516)765-1801 REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS - REMOVAL OF SCRAP PAPER - 1990 BID OPENING: 11 :00 A.M., November 16, 1989 --- NO BIDS WERE RECEIVED. ** *$25.00 FEE REQUIS TO OBTAIN THESE BID DOCENTS.**** BIDS - REMOVAL OF SCRAP PAPER BID OPENING: 11 :00 A.M., November 16, 1989. 1 . 2. 3. 4. 5. 6. LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM STATE OF NEW YORK) SOUTHOLD TOWN )SS: LANDFILL SITE, FISCAL YEAR 1990 COUNTY OF SUFFOLK) NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale or scrap Patricia Heaney of Mattituck, in paper by the Town of Southold, according to specifications and a said County, being duly sworn,says that he/she is Principal contract to be let by the Town Board Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, of the Town of Southold. published at Mattituck, in the Town of Southold, County of The sealed proposals will be re- ceived by the Town Clerk of the Suffolk and State of New York, and that the Notice of which Town of Southold at the Southold the annexed is a printed copy,has been regularly published in Town Clerk's Office, Town Hall, Main Road,Southold,New York; said Newspaper once each week for 1 weeks until 11:00 A.M.,Thursday,Novem- successively, commencing on the 2nd _ day of ber 16,1989,and will be considered publicly at such time and place. November 19$2 Specifications,a proposed contract �? for the execution of the work,and forms of proposal zAm be examined at the Office of the Town Clerk, Town Hall,Main Road,Southold, New York. Proposals must be made upon and ) Principal Clerk in accordance with the form of pro- hsal,which form of proposal will / ve an accompanying copy of the specifications for said work and pro- /r posed agreement and the same may S Orn tOefOrene this be obtained at the Office of the /� Southold Town Clerk at the Town day of Vii' t�fj( l 191-) Hall,Main Road,Southold,New York,upon payment of$25.00. Proposals shall be made and re- ceived upon the following condi- tions: Each proposal must be accompa- nied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00,or a bond with sufficient sureties,to be approved by the Town Board,in the penal sum of$200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish,within ten (10)days from the date of the accep- tance of the proposal,suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work speci- fied. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing i the required surety. Upon acceptance of his bid,if the successful bidder fails to enter into a contract pursuant to the require- ments of the Town Board,or fails to give the further security prescribed in the Specifications within the time limit herein,then the check deposit- ed as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidat- ed damages,or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. All bids must be marked"Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in en- velopes plainly addressed to the Southold Town Clerk, Southold Town Hall,Main Road,Southold, New York 11971. The Town Board reserves the right to reject any and all bids or parts thereof. DATED:October 20,1989. JUDITH T.TERRY SOUTHOLD TOWN CLERK 6481-1TN2 COUNTY OF SUFFOLK LEGAL NOTICE STATE OF NEW YORK NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN Patricia Wood, being duly sworn, says that she is the LANDFILL SITE, Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, FISCAL YEAR 1990 NOTICE IS HEREBY a public newspaper printed at Southold, in Suffolk County; GIVEN that sealed bids are and that the notice of which the annexed is a printed copy, sought and requested for the has been published in said Long Island Traveler-Watchman sale of scrap paper by the Town of Southold, according to spe- once each week for . . . . . . . . . . . . . . . . . . . . . . . . . . weeks cifications and a contract to be let by the Town Board of the _? Town of Southold. successively, commencing on the . . . . . . . . . . . . . . . . . . . . The sealed proposals will be received by the Town Clerk of = the Town of Southold at the day of . . . . . . . . . _ 9 Ley Southold Town Clerk's Office, _ Town Hall, Main Road, Southold,New York,until 11:00 A.M.,Thursday, November 16, 1989, and will be considered publicly at such time and place. Specifications,a proposed con- tract for the execution of the Sworn to before me this . . . . . . . . . . . . .-2. . . . . . day of work, and forms of proposal 19 ' can be examined at the Office of �? the Town Clerk, Town Hall, / Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form dc -r . . . . . . . . . . . . . . . .,/� :. . . . . . . . of proposal will have an accom- panying copy of the specifica- Notary Public BARBARA A. SCHNEIDER tions for said work and propos- NOT CRY PUBLIC, State of New York ed agreement and the same may No. 4806$46 be obtained at the Office of the Qualified in Suffolk Coun y Southold Town Clerk at the Upon acceptance of his bid, Comrrrission Expires �90 Town Hall, Main Road, if the successful bidder fails to Southold,New York,upon pay- enter into a contract pursuant to ment of$25.00. the requirements of the Town Proposals shall be made and Board, or fails to give the fur- received upon the following ther security prescribed in the conditions: Specifications within the time Each proposal must be limit herein,then the check de- accompanied by the deposit of posited as aforesaid and the a certified check payable to the moneys standing to the credit of order of the Town of Southold same shall be forfeited to the in the sum of$200.00,or a bond Town as liquidated damages,or with sufficient sureties,to be ap- if a bond has been presented in proved by the Town Board, in lieu of a certified check,then the the penal sum of$200.00, con- penalty shall be enforced as li- ditioned that if the proposal is quidated damages. accepted the successful bidder All bids must be marked"Bid will enter into a contract for the for Sale and Removal of Scrap work, and that he will furnish, Paper;'and must be signed and within ten (10) days from the sealed in envelopes plainly ad- date of the acceptance of the dressed to the Southold Town proposal,suitable surety as pro- Clerk, Southold Town Hall, vided in the Specifications for Main Road, Southold, New the faithful and prompt per- York 11971. formance and completion of the The Town Board reserves the work specified. right to reject any and all bids All deposits except that of the or parts thereof. successful bidder will be pro- DATED: October 20, 1989. mptly returned and that of the JUDITH T. TERRY successful bidder returned upon SOUTHOLD TOWN CLERK his providing the required surety. 1X, 11/2/89 (31) STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 20th day of October 19 89 she affixed a notice of which the annexed printed notice is 'a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders: Sale and Removal of Scrap Paper from Southold Town Landfill Site, Cutchogue, Fiscal Year 1990. Bid Opening: 11 :00 A.M., Thursday, November 16, 1989, Southold Town Hall. Judith T. Terry Southold Town Clerk Sworn to before me this 20th day of October 19 89 Notary Public ELIZABETH ANN NEVILLE Notaryry Public,State of New York No.62-8126860,Suffolk CoUnty Term Expires October 31, 19 f ;It LEGAL NOTICE I I I ! NOTICE TO BIDDERS AP PAPER FROM SOUTHOLDRTOWNA I� OF LANDFILL SITE, FISCAL YEAR 1990 Ih �I �!II NOTICE IS HEREBY GIVEN that sealed bids are sought and requested I a r by the Town of Southold, according to specifications for the sale of scrap p Pe the Town Board of the Town of Southold. and a contract to be let by Clerk of the Town ! the Town IThe sealed proposals will be received by Main Road, t the Southold Town Clerk's Office, Town Hall, of Southold aNovember 16, 1989, and Southold, New York, until 11 :00 A.M. , Thursday, proposed pubat such time and place. Specifications, a p p will be considered p can be examined contract for the execution of the work, and forms of proposal � Southold, New York. Iat the Office of the Town Clerk, Town Hall, Main Road, Proposals must with the form o t be made upon and in accoran in copy of the which form of proposal will have an accomp Y g proposal, and the same may be specifications for said work and proposed agreement Town Clerk at the Town Hall, Main obtained at the Office of the Southold � payment of $25.00. Road, Southold, New York, upon I conditions ll be made and received upon the following Proposals shall osit of a certified check Each proposal must be accompanied by the dep of $200.00, or a to the order of the Town of Southold in the sum I payable in the sufficient sureties, to be approved by the Town Board, bond with is accepted the Ipenal sum of $200.00, conditioned that if the proposal � enter into a contract for the work, and that he will Isuccessful bidder will furnish, within ten (10) days from the date of the acceptance of the proposal, Isuitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. p promptly deposits except that of the successful bidder will be p pilin the All dep on his providing returned and that of the successful bidder returned up required surety. his bid, if the successful bidder fails to enter into Upon acceptance of or fails to give ct ursuant to the requirements of the Town Board, a contra p Prescribed in the Specifications within the time limit the further security p s standing to •n then the check deposited as aforesaid and the money herein, liquidated damages, or credit of same shall be forfeited to the Town as liq the then the penalty if a bond has been presented in lieu of a certified check, shall be enforced as liquidated damages. I� I Page 2 -Scrap Paper I i All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 20, 1989. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 2, 1989, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board I i !/ 11 3$7 LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1990 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, November 16, 1989, and will be considered publicly at such time and place. Specifications, a proposed contract for the execution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. Page 2 -Scrap Paper All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 20, 1989. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 2, 1989, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board HOZ _ LEGAL NOTICE NOTICE TO BIDDERS FOR SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE, FISCAL YEAR 1990 NOTICE IS HEREBY GIVEN that sealed bids are sought and requested for the sale of scrap paper by the Town of Southold, according to specifications and a contract to be let by the Town Board of the Town of Southold. The sealed proposals will be received by the Town Clerk of the Town of Southold at the Southold Town Clerk's Office, Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, November 16, 1989, and will be considered publicly at such time and place. Specifications, a proposed contract for the e;cecution of the work, and forms of proposal can be examined at the Office of the Town Clerk, Town Hall, Main Road, Southold, New York. Proposals must be made upon and in accordance with the form of proposal, which form of proposal will have an accompanying copy of the specifications for said work and proposed agreement and the same may be obtained at the Office of the Southold Town Clerk at the Town Hall, Main Road, Southold, New York, upon payment of $25.00. Proposals shall be made and received upon the following conditions: Each proposal must be accompanied by the deposit of a certified check payable to the order of the Town of Southold in the sum of $200.00, or a bond with sufficient sureties, to be approved by the Town Board, in the penal sum of $200.00, conditioned that if the proposal is accepted the successful bidder will enter into a contract for the work, and that he will furnish, within ten (10) days from the date of the acceptance of the proposal, suitable surety as provided in the Specifications for the faithful and prompt performance and completion of the work specified. All deposits except that of the successful bidder will be promptly returned and that of the successful bidder returned upon his providing the required surety. Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give the further security prescribed in the Specifications within the time limit herein, then the check deposited as aforesaid and the moneys standing to the credit of same shall be forfeited to the Town as liquidated damages, or if a bond has been presented in lieu of a certified check, then the penalty shall be enforced as liquidated damages. Page 2 -Scrap Paper All bids must be marked "Bid for Sale and Removal of Scrap Paper", and must be signed and sealed in envelopes plainly addressed to the Southold Town Clerk, Southold Town Hall, Main Road, Southold, New York 11971 . The Town Board reserves the right to reject any and all bids or parts thereof. DATED: October 20, 1989. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, NOVEMBER 2, 1989, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH T. TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK '11971 . Copies to the following: The Suffolk Times The Long Island Traveler-Watchman Town Board Members Commissioner of Public Works Jacobs Dodge Reports Town Clerk's Bulletin Board t TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL OF SCRAP PAPER FROM SOUTHOLD TOWN LANDFILL SITE AT CUTCHOGUE, NEW YORK FISCAL YEAR 1990 The following are the specifications providing for the sale and removal of scrap paper from the Southold Town Landfill Site at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1 . The Town of Southold intends by these specifications to seek proposals for the sale of scrap paper deposited by the public at its Landfill Site located north of County Route 48, at Cutchogue, New York, during the period commencing on January 1 , 1989 and ending on December 31 , 1989. To effectuate such sale, it is intended that the successful bidder (hereinafter referred to as the Contractor) will, at all times during the period specified, place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap paper. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty containers. It is estimated by the head of the Department of Public Works of the Town of Southold that the volume of scrap paper which will be deposited at the site from January 1 to December 31 will be as follows, to wit: 30 containers of scrap paper. It is intended that when used herein, the term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. 2. The sump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all scrap paper removed from the Town Landfill Site during the period from January 1 to December 31 regardless of the actual volume of scrap paper actually removed. Accordingly, any proposals submitted on the basis of volume, or on the basis of actual containers of scrap paper removed will be rejected as not complying with the terms and conditions of these specifications In the event the Town accepts a bid for a one year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows: 1 /3 on January 1 , 1990, 1 /3 on May 1 , 1990, and 1 /3 on September 1 , 1990. 3. It shall be the duty of the Contractor, at all times during the term of the Contract, to provide a sufficient number of containers at the site available to receive all scrap paper deposited at the site. The Contractor shall also be required to maintain a telephone in which he may be contacted by the Town. The telephone number shall be filed in the office of the High- way Department. The Contractor shall remove filled containers and deposit empty containers within 24 hours of notice by the Town. In the event that the Contractor fails to provide a sufficient number of containers, as a result of which scrap paper cannot be deposited in the containers, the Contractor shall be required to remove all scrap paper deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of the containers at the site. 5. The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount of $1,000.00, conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to the Town of Southold in the amount of $1 ,000.00 as security for the faithful and prompt performance and completion of the work specified herein. 6. Each bidder will be required to submit a sealed proposal (on the form provided by the Town) to the Town Clerk of the Town of Southold, Southold Town Hall, plain Road, Southold, New York 11971 , for the work specified herein in accordance with the terms and conditions herein set forth. The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall commence the work on January 1 , 1990 and shall continue the work for a period of twelve (12) months, to end on December 31 , 1990. -2- 8. The Contractor shall indemnity the Town of Southold harmless of and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor of his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by good and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily injuries of any one person, $500,000.00 with respect to death or bodily injury in any one accident, and $25,000.00 property damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certif- icates showing that such insurance has been secured and maintained in force during the term hereof. 9. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the contractor is willfully violating any of the conditions of the Contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the Contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termination of the Contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same -3- 0 40 within the time specified, the same shall become the property of the Town of Southold. In the event of the termination of the Contract as herein provided, all sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any part thereof. 11 . The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly condition caused by carelessness on the part of his employees in handling the scrap paper or caused by falling from vehicles during transportation. 12. The Town may notify the Contractor of any unsightly conditions caused during transportation. If the Contractor fails to correct such conditions within twenty-four (24) hours after such notice, the Town may appoint a suitable party to perform such work and charge the Contractor for such expense, which shall be paid by the Contractor within ten (10) days of the submission of such statement of charge. Dated at Southold, New York, October 20, 1989. JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD -4- PROPOSAL To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 20, 1989, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1990 to December 31 , 1990, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1990) $ ($ ) Dollars which is to be paid to the Town of Southold in three (3) equal installments as follows: (a) One-third (1 /3) on January 1 , 1990. (b) One-third (1 /3) on May 1 , 1990. (c) One-third (1 /3) on September 1 , 1990. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its opinion, determine that the undersigned has abandoned the Contract, and thereupon his proposal shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; e (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of ,1989. Signature Title Firm or Corporation Address -2- r CERTIFIED COPY OF RESOLUTION AUTHORIZING THE EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER RESOLVED that (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing copy is a true and correct copy of the resolution adopted by corporation at a meeting of its Board of Directors held on the day of 1989• Secretary (Seal of the Corporation) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on Sale and Removal of Scrap Paper AGREEMENT THIS AGREEMENT made and entered into this day of 1989, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the "Town", and a domestic corporation of the State of New York, having its principal office at party of the second part, hereinafter called the "Contractor". WITNESSETH: In consideration of the covenants and agreements herein contained, the Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Contractor shall pay to the Town of Southold the sum of The foregoing shall be upon the following terms and conditions which the parties do mutually covenant and agree, to wit: 1 . The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agreement. 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. 4. Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year firs above written. TOWN OF SOUTHOLD (S E A L) By Francis J. Murphy, Supervisor (S E A L) By -2- STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On this day of 1989, before me personally came FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at 3325 Wickham Avenue, Mattituck, New York, that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate Seal; that it was so affixed by order of the Town Board of said Corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss; COUNTY OF SUFFOLK) On this day of 1989, before me personally came to me personally known, being by me dauly sworn did depose and say that he resides at that he is the President of the corporation described in and which executed the above instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such corporate Seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. Notary Public -3- F 0L1 D L Town Hall, 53095 Main Road • P.O. Box 1179 Southold, New York 11971 FAX(516)765-1823 TELEPHONE(516)765-1801 JUDITH T.TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD OPTED B THIS IT TO CERTIFY THAT THE FOLLOWING RESOOLUTIONTING HELDONWAS S ADEMBER 6Y THE SOUTHOLD TOWN BOARD AT A REGULAR RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 1990: Milk for the Nutrition Center Police Department Uniform Clothing Cleaning the Uniforms of the Members of the Police Department Sale and Removal of Scrap Paper from the Landfill Sale and Removal of Scrap Metal from the Landfill Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel for the Highway Department and Landfill Site Custodial Contractor for the Recreation Center Removal of Scrap Tires Judith T. Terry Southold Town Cler September 27, 1989 T I� { TOWN OF SOUTHOLD SPECIFICATIONS FOR THE SALE AND REMOVAL �I OF SCRAP PAPER FROM SOUTHOLD TOWN �j LANDFILL SITE AT CUTCHOGUE, NEW YORK FISCAL YEAR 1990 The following are the specifications providing for the sale and removal of scrap paper from the Southold Town Landfill Site at Cutchogue, in the Town of Southold, County of Suffolk, New York. The provisions hereof are to be deemed a part of the contract upon its being awarded to the successful bidder. 1 . The Town of Southold intends by these specifications to seek proposals for the sale of scrap paper deposited by the public at its Landfill I i Site located north of County Route 48, at Cutchogue, New York, during the period commencing on January 1 , 1989 and ending on December 31 , 1989. To effectuate such sale, it is intended that the successful bidder (hereinafter i referred to as the Contractor) will, at all times during the period specified, r place conventional containers (8 ft. by 30 ft. steel trailer bodies) at convenient locations at the site into which the public and Town employees at the site will deposit scrap paper. As such containers are filled the Contractor will be required to promptly remove them and replace them with empty i containers. It is estimated by the head of the Department of Public Works i of the Town of Southold that the volume of scrap paper which will be deposited at the site from January 1 to December 31 will be as follows, to i wit: 30 containers of scrap paper. It is intended that when used herein, the term scrap paper is intended to include cardboard and other articles composed of paper and/or cardboard. 2. The sump sum price set forth in the proposal shall be the amount that the Contractor will be required to pay to the Town of Southold for all i scrap paper removed from the Town Landfill Site during the period from I January 1 to December 31 regardless of the actual volume of scrap paper actually removed. Accordingly, any proposals submitted on the basis of I volume, or on the basis of actual containers of scrap paper removed will be rejected as not complying with the terms and conditions of these specification. In the event the Town accepts a bid for a one year contract, the lump sum bid price must be paid to the Town in three (3) equal installments, as follows: 1 /3 on January 1 , 1990, 1 /3 on May 1 , 1990, and 1 /3 on September 1 , 1990. I i I f 3, It shall be the duty of the Contractor, at all times during the term 11 of the Contract, to provide a sufficient number of containers at the site !! i, available to receive all scrap paper deposited at the site. The Contractor l to maintain a telephone in which he may be contacted shall also be required i shall be filed in the office of the High- by the Town. The telephone number way Department. The Contractor shall remove filled containers and deposit rs of notice by the Town. In the event empty containers within 24 houthat the Contractor fails to provide a sufficient number of containers, as a result of which scrap paper cannot be deposited in the containers, the Contractor shall be required to remove all scrap paper deposited within an area of 100 feet from the filled containers. 4. It is understood and agreed between the Contractor and the Town that, notwithstanding the terms and conditions contained herein, the Town of Southold, and its officers, and employees shall continue to have supervision and control of the Landfill Site and all activities conducted at such site. Accordingly, the Contractor, when conducting any work or activity at the Landfill Site, shall be subject to the orders of the Town of Southold, and its officers and employees in the manner in which the Contractor performs his work, including the location of the containers at the site. 5, The Contractor shall within ten (10) days from the date of the acceptance of his bid furnish a suitable performance bond in the amount o $1 ,00 0.00 conditioned upon the faithful and prompt performance and completion of the work specified herein. In lieu of such performance bond, the successful bidder may deposit cash or a certified check made payable to I the Town of Southold in the amount of $1 ,000.00 as security for the faithful d completion of the work specified herein. and prompt performance an , d to submit a sealed proposal (on the 6. Each bidder will be require ) to the Town Clerk of the Town of Southold, form provided by the Town Southold Town Hall, Main Road, Southold, New York 11971 , for the work nd conditions herein set forth. specified herein in accordance with h the terms a The Town Board reserves the right to reject any and all proposals, or parts thereof. 7. The successful bidder hereinafter called the Contractor, shall II ry 1 , 1990 and shall continue the work for a commence the work on Januai period of twelve (12) months, to end on December 31 , 1990. 1 f i -2 I i 'i 8. The Contractor shall indemnity the Town of Southold harmless of i and from any and all claims, damages and charges of every name and nature arising from the negligence or want of care of the Contractor of his agents and employees in the prosecution of the work. The Contractor further agrees to provide and keep in force at his own expense during the term of this agreement, general liability policies of insurance in standard form protecting the Contractor and the Town of Southold against any liability whatsoever occasioned as a result of the work performed under this agreement. Such policies shall name the Town of Southold as an additional named insured and are to be written by rood and solvent insurance companies satisfactory to the Town Board in the amount of $300,000.00 with respect to death or bodily I00prinjuries of any one person, $500,000.00 with respect to death or bodily injury operty in any one accident, and $25,000-00 damage in respect to any one accident. The Contractor shall promptly furnish to the Town Clerk certif- icates showing that such insurance has been secured and maintained in force during the term hereof. g. The Contractor, to whom the contract shall be let or awarded, is prohibited from assigning, transferring, sub-letting or otherwise disposing of the same or any part of the work called for by the same to any other person, company or corporation without the prior consent in writing of the Town Board. 10. If at any time the Town Board shall determine that the work is unnecessarily delayed or that the contractor is willfully violating any of the conditions of the Contract, or if the work be not fully completed within the time provided in these specifications, the Supervisor shall have the power to notify the Contractor to discontinue all work or any part thereof, by a written notice to be served upon the Contractor, either personally or by leaving said notice at his residence or with his agent in charge of work, and thereupon the Contract shall be deemed terminated and the Contractor shall discontinue all work, and the Town Board shall thereupon have the power to employ such other persons as it may deem necessary, by contract or other- wise, to complete the work herein described. In the event of the termination of the Contract as herein provided, the Contractor shall within ten (10) days of the service of such notice, remove all containers and other equipment owned by him from the site. If the Contractor shall fail to remove the same -3- i� �i i within the time specified, the same shall become the property of the Town of Ihe Contract as herein provided, Southold. In the event of the termination of t all sums theretofore paid to the Town by the Contractor shall become the property of the Town and the Contractor shall have no claim thereto, or any pro p y part thereof. 11 . The Contractor shall exercise due care in the performance of the work, both in the handling of the containers and in the transportation of them to and from the site. The Contractor shall clean up any unsightly the condition caused by carelessness on the part of his employees in handling II � scrap paper or caused by falling from vehicles during transportation. II, ontractor of any unsightly conditions 12. The Town may notify the C caused during transportation. If the Contractor fails to correct such I conditions within twenty-four (24) hours after such notice, the Town may a oint a suitable party to perform such work and charge the Contractor for pp such expense, which shall be paid by the Contractor within ten (10) days of i the submission of such statement of charge. Ii Dated at Southold, New York, October 20, 1989. I� it I JUDITH T. TERRY TOWN CLERK TOWN OF SOUTHOLD -4- r li �I �I i it PROPOSAL I! To the Town Board of the Town of Southold, Suffolk County, New York: In accordance with the Notice to Bidders dated October 20, 1989, inviting proposals for the Collection, Storage, Removal and Purchase of all Scrap Paper deposited at the Southold town Landfill Site located north of County Route 48, at Cutchogue, New York during the period from January 1, 1990 to December 31, 1990, and subject to all the conditions and require- ments of the specifications, the undersigned proposes to furnish all the labor and tools, equipment and conveyances for the said work and to fully and completely perform the same in accordance with such Notice to Bidders, Specifications and Form of Contract and to the satisfaction of the Town of Southold for the following price: A. Bid for one year (Fiscal Year 1990) $ ($ j Dollars which is to be paid to the Town of Southold in three I (3) equal installments as follows: (a) One-third (1 /3) on January 1 , 1990. (b) One-third (1 /3) on May 1 , 1990. (c) One-third (1 /3) on September 1 , 1990. If this proposal shall be accepted by the Town Board and the under- signed shall fail to execute the contract or fails to file the required bond or other security, then the said Town Board may, at its opinion, determine that �Ithe undersigned has abandoned the Contract, and thereupon his proposal f' shall be returned to the undersigned. Attached herewith is a certified check or proposal bond for the sum of Two Hundred Dollars ($200.00) in accordance with the conditions stipulated in the specifications. By submission of this bid or proposal, the bidder certifies that: (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor;] (b) This bid or proposal has not been knowingly disclosed and wilt not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; i it �j i I� i �I Ij .I (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in I this certification, and under the penalties of perjury, affirm the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy i i of resolution authorizing the execution of this certificate by the signator of this bid or proposal on behalf of the corporate bidder. By submitting this proposal, the undersigned understands and agrees that the Town Board reserves the right, in its absolute discretion, to accept or reject any and all proposals. IN WITNESS WHEREOF, the undersigned has herewith set his (their) name in full, together with his (their) residence address, this day of ,1959. Signature Title i Firm or Corporation Address c 1 i -2- !i i� I� i I� CERTIFIED COPY OF RESOLUTION AUTHORIZING THE I EXECUTION OF NON-COLLUSIVE BIDDING CERTIFICATION ON BEHALF OF CORPORATE BIDDER �I iI RESOLVED that i (Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Sale and Removal of Scrap Paper from the Southold j Town Landfill Site at Cutchogue, New York, and to include in such bid or proposal the certificate of non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. i The foregoing copy is a true and correct copy of the resolution adopted j i by corporation at a meeting of its Board of Directors held on the day of 1989. I i I Secretary j (Seal of the Corporation) I '1 i i i i i I I NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on Sale and Removal of Scrap Paper �I i I� j, iI 4 AGREEMENT �j I ii {I i THIS AGREEMENT made and entered into this day of i 1989, between the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, having its principal office at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the I "Town", and a domestic corporation of the State of New York, having its principal office at party of the second part, hereinafter called the "Contractor". I WITNESSETH : In consideration of the covenants and agreements herein contained, the I Contractor agrees to furnish all the equipment, materials, implements, and incidentals and to furnish all the labor to do all the work required for the purchase of scrap paper from the Southold Town Landfill Site at Cutchogue, New York, all as provided in the Specifications and Notice to Bidders therefor on file in the Southold town Clerk's Office, and the terms and conditions of this Contract. In consideration of which the Contractor shall pay to the Town of �I i Southold the sum of I i I i, i which The foregoing shall be upon the following terms and conditions j i the parties do mutually covenant and agree, to wit: 1 . The Specifications, Notice to Bidders and Contractor's Proposal are intended to be and are hereby made a part of this Agreement as though set forth in full herein. 2. All the applicable provisions of the Labor Law of the State of New York shall be adhered to by the Contractor as to labor under this Agreement. I� - I ii I� !� 3. The Contractor further agrees to secure and furnish and keep in force during the term hereof compensation and disability insurance for the a 1 y benefit of the Contractor's employees engaged in the work to be performed under the provisions of the Laws of the State of New York affecting the same, and this Contract shall be null and void and of no effect if the Contractor shall fail to secure and furnish compensation and disability insurance covering the Contractor's employees engaged in the work provided for in this Agreement. The Contractor shall promptly furnish to the Supervisor of the Town of Southold certificates showing that such insurance has been secured and remains in effect during the term of the Contract. i 4. Each and every provision of law and clause required by law to be I inserted in this Contract shall be deemed to have been inserted, and if through mistake or otherwise such provision is not inserted, then upon the application of either party, this contract shall be physically amended forth- with to make such insertion. 5. It is further expressly understood and agreed that the Contractor shall comply with all applicable laws and regulations of all governmental agencies and shall obtain any and all required permits and/or authorizations in the performance of the work. IN WITNESS WHEREOF, the respective parties hereto have executed this Agreement and cause same to be signed by the proper officer of the respective parties and their respective seals affixed, the day and year firs above written. TOWN OF SOUTHOLD (S E A L) By Francis J. Murphy, Supervisor I I I (S E A L) By I! i I i I i a� ! -2- �I �I i� �i STATE OF NEW YORK) lj ss. COUNTY OF SUFFOLK) On this day of 1989, before me personally came FRANCIS J. MURPHY, to me known, who being by me duly sworn, did depose and say that he resides at 3325 Wickham Avenue, Mattituck, New York j that he is the Supervisor of the Town of Southold, the Corporation described in and which executed the foregoing instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such Corporate i Seal; that it was so affixed by order of the Town Board of said Corporation, i and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss; COUNTY OF SUFFOLK) On this day of 1989, before me personally came to me personally known, being by me dauly sworn did depose and say that he resides at that he is the President of the corporation described in and which! executed the above instrument; that he knows the Seal of said Corporation; that the Seal affixed to said instrument is such corporate Seal; that it was so affixed by order of the Board of Directors of said Corporation; and that he signed his name thereto by like order. I i I Notary Public I I f i i I I i -3-