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HomeMy WebLinkAboutRadio Equipment Installation - Peconic, Orient, Jamesport JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 1 , 1992 Paul Garrett, President Eastern L.I . Electronics Inc. P.O. Box 927 Quogue, New York 11959 Dear Mr. Garrett: have been advised by John Raynor, Chief of Communications for the Police Department, that the installation of radio equipment to upgrade the police and fire emergency medical services communication systems for the Town of Southold has been completed. Therefore, I am returning herewith your $100.00 bid deposit check. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 1 197 1 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 18, 1992 To: John Raynor, PSD2 From: Judith Terry, Town Cler Re: Bid - Radio Equipment On June .4, 1991 the Town Board accepted the . bid of Eastern L. 1 . Electronics Inc. Sites #1, #2, and #3, for supplying and installing radio equipment to upgrade the police and fire emergency medical services communication systems for the Town of Southold. I am still holding a $100.00 bid deposit check with respect to this bid. Please advise me whether the project has been completed or not. Thank you. JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK ? A ; P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTH:OLD June 10, 1991 Paul Garrett, President Eastern L.I . Electronics Inc. P.O. Box 927 Quogue, New York 11959 Dear Mr. Garrett: The Southold Town Board, at their regular meeting held on June 4, 1991 , accepted your bids for Sites #1 , #2, and #3, for supplying and installing radio equipment to upgrade the police and fire emergency medical services communication systems for the Town of Southold, all in accordance with the bid specifications. Thank you for submitting your bids on this project. Your $100.00 bid deposit check will be returned to you upon completion of the work. Before proceeding, please contact Chief Safety Disptacher John Raynor of the Southold Town Police Department who will coordinate this project. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure cc: John Raynor JUDITH T. TERRY p- Town Hall, 53095 Main Road TOWN CLERK r: P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 y Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 10, 1991 Robert J. Moldashel, President Lakeland Communications, Inc. Lincoln Towers 1350 Lincoln Avenue Holbrook, New York 11741 Dear Mr. Moldashel: The Southold Town Board, at their regular meeting held on June 4, 1991 , accepted the bids of Eastern L.I . Electronics Inc., Quogue, New York, for supplying and installing radio equipment to upgrade the police and fire emergency medical services communication systems for the Town of Southold. Please note that your bid for Site #1 was rejected, and an explanation of same is in the enclosed certified resolution of the Board. Thank you for submitting your bid on this project. Your three (3) $100.00 bid deposit checks are returned herewith. Very truly yours, Judith T. Terry Southold Town Clerk Enclosures (3) cc: John Raynor �oc��FFOLKc�Gy JUDITH T. TERRY Town Hall, 53095 Main Road P.O. Box 1179 TOWN CLERK Southold, New York 1 1971 REGISTRAR OF VITAL STATISTICS Fax (516) 765-1823 MARRIAGE OFFICER yO��� `O� Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON JUNE 4, 1991 : RESOLVED that the Town Board of the Town of Southold hereby accepts the bids of Eastern L. I . Electronics Inc. , Quogue, New York, for supplying and installing radio equipment to Upgrade the police and fire emergency medical services communication systems for the Town of Southold, all in accordance with the bid specifications, as follows: Site #1 - Southold Town Police Headquarters - $11 ,099.00 Site #2 - Old Country Road, Jamesport - $5,080.50 Site #3 - Orient Fire House, Main Road, Orient - $4,871 .17 AND BE IT FURTHER RESOLVED that the low bid for Site #1 of Lakeland Communications, Inc. is hereby rejected whereas Lakeland specified the use of 1 /211 cable rather than the accepted industry standard of 7/8" for the site which would not be acceptable, and is the major cause for the difference in price. 4� Judith T. Terry Southold Town Clerk June 5, 1991 OLICE � POLICE DEPARTMENT, TOWN OF SOUTHOLD TELEPHONE ADMINISTRATIVE PECONIC NY 11958 �1► I EMERGENCY DIAL 911 516 765-2600 516 734-6022 Stanley Droskoski CHIEF OF POLICE RECEIVED June 3, 1.991 Southold Town Board JUN 31991 Town Clerk Judith Terry T.....- rt--L After reviewing the Bids on the proposed 3 site Communication improvement project with Chief of Police Droskoski , the following recommendations are respectfully submitted; SITE #2 - Low bid of ELI Electronics be accepted. SITE #3 - Low bid of ELI Electronics be accepted. SITE #1 - Low bid of Lakeland Electronics be rejected. Bid of ELI Electronics be accepted. We suggest rejection of low bid on Site #1 on the following points; CABLE - While the Town did not indicate size of cable in the Bid Specifications, we aid not see the need to do so because 7/8" cable is the accepted industry standard for the type of site we are proposing. fie fact that the low bidder would suggest use of a smaller size cable that would not perform at this site is of great concern to us . The major difference in price between 7/8 & 1/2 cable accounts for Lakeland being the low bidder on Site 1. *Note- 1/2 cable was speced at other sites because they are "receive" only. COMPONENT PRICES - There is a very good possibility that Metro-One will supply brackets and cost of installation at Site 1. As ELI presented itemized component prices in their bid the Town can see exactly how much will be saved with the Metro-One offer. The bid of lakeland only gives a "lump-sum price". INTEREST IN SITE & PROJECT- Our proposed 3 site project is of a rather complex and customized nature. The low bidder has never visited the site, inquired of the Town as to scope & intent of project, nor consulted with Metro-One as to design & specifications of the tower. ELI Electronics has in fact done all of above. COMMENTS-Site 1 is the critical element in our proposed project. We have major concerns in away ing the bid to a vendor who has shown a lack of experience and expertise in the submitted bid. In checking out the experience and reputation of Lakeland Communications we are not impressed with the quality of work. ELI Electronics has always offered our Depar,tment. with the type of. efficent & rapid service that is demanded of a emergency communications facility. John F Raynor PSD2 Communications Chief 1 EASTERN L.I. ELE TR NIC INC POB 927 OLD COUNTRY ROAD QUOGUE NEW YORK 11959 516-653-6650 TWO-WAY RADIO SALES & SERVICE May 30, 1991 Judith T. Terry Town Clerk Town of Southold Peconic, New York Gentlemen: We hereby submit the following "BID ON RADIO EQUIPMENT": Bid on Site #1: A. Antennas: 1. 3 each Celwave Model PD200 @ $550.00ea or $1650.00 total. 2. 1 each Celwave Model PD322-2 @$625.00. B. Cable: Note: Bid doesn't state size of cable. It is assummed that 7/8" heliax would be the required cable for lengths and frequencies indicated in II.A. 4 ea. 150' 7/8" Andrews Heliax with female "N" connectors on both ends of each cable @ $917.50 ea or $3670.00 total. C. Installation of above antennas to include the following: 1. Cable attaching devices = Andrew 42396A-5 with 31769-5 hardware @ $52.50/10 sets (4 sets of 10 ea. per cable required) 4 x 10 sets = 40 sets per cable @$210.00/cable or $840.00 total. 2. Brackets = $350.00 per antenna x 3 PD200 antennas = $1050.00 total. (Note: if Metro One supplies brackets, please delete this item. 3. Jumpers $40.00 x 4 = $160.00 4. Ground Kits @ lower end of tower $26.00 ea or $104.00 total. 5. Labor to install above = $450.00/antenna or $1800.00. 6. Hardware @$250.00 Page Two: Bid on Site #1: Total for part C: $4204.00. D. 2 ea. Motorola Model TLN 1718B @$475.00ea or $950.00 total. TOTAL FOR BID ON SITE #1 = $11,099.00. Si : Paul Garrett, President NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) � (if any)�r �� � Bid on RADIO EQUIPMENT BID SPECIFICATIONS FOR RADIO EQUIPMENT Site #1 I . The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. 11 . Scope of Work: The bidder' shall supply the following: A. Antennas: Vendor shall supply three (3) each Celwave Model PD200 "Station Master" Antennas (or equal) with two (2) having been tuned to frequency 158.850 and one (1) tuned to frequency 156.030 MHZ. Additionally the vendor shall supply one Celwave Model PD322 Antenna (or equal) tuned to 46.46MHZ. B. Cable: Vendor shall supply four (4) each 150 ft. lengths of Andrews Heliax Cable (or equal) with female "N" connectors at each end of each cable. C. Installation: Vendor shall install antennas on a Tower located behind Southold Town Police Headquarters. All brackets, jumper cables, cable attaching devices shall be supplied by the vendor. All workmanship must equal that of the Metro-One installation previously installed on this tower. This includes method of cable attachment down the tower side, cable routing, antenna attachment, etc. Vendor will supply and and all parts necessary to Ground antennas, cables, etc. , as well. The Town and Metro- One will approve the above job prior to payment. D. Electronic Equipment: Vendor shall supply two (2) each Motorola Model TLN1718B Signal Quality Modules (or equal) and deliver same to Southold Town Police Headquarters, Main Road, Peconic, New York. 111. Warranties: Successful bidder shall provide a one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, Acts of God, or wind, or water damage need not be included in this warrantee, however, if above damage is directly related to improper installation, the vendor shall repair same at no charge. The response time to evaluate damage and. begin repairs shall be not more than 24 hours. Should the vendor fail to initiate repairs within this time frame, the Town of Southold may, at its discretion, call in an outside vendor to effect repairs. The cost of such repairs would be borne by the successful bidder. IV. Non-collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** BID ON SITE # 2 Item II.A. Intermodulation study: Any three frequencies to the fourth harmonic @$100.00. Item II.B 1. Antenna ASP817 @$180.00. 2. Cable: 100 feet 1/2 inch heliax to be supplied with "N" connectors on either end @ $260.00. 2.a. Ground strap @$22.00. 2.b. Jumper straps @$40.00. 3. Bracket material @$150.00 4. Installation: a. Cable hangers Andrews 43211 + 31768A @$183.00 b. Labor @$595.00 Item II.C. Satellite Receiver per specification (Motorola)@$3400.00 Installation thereof @150.00 TOTAL FOR BID ON SITE #2 = $5080.50 Signed:' Paul Grafrett, President Eastern L.I. Electronics, Inc. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) G Bid on RADIO EQUIPMENT BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #2 I. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II . Scope of Work: Successful bidder shall supply the following: A. Intermodulation Study of Site located on North Country Road, Jamesport, New York, to determine feasibility of installing below equipment at this site. For site information contact John Raynor, Chief Radio Operator, Southold Town Police Headquarters, Main Road, Peconic, New York, (516)765-2600. All frequencies at the site must be studied up to and including any three (3) frequencies combining at up to and including the 4th harmonic. This information shall be supplied to the Town Police and a determination shall be made whether to proceed with site development. Each bidder shall list separately the cost of such a study, however, this cost will be evaluated only in context with the entire bid price. Such such a study indicate that the site is unsatisfactory, the successful bidder will be paid the fee quoted for the study. B. Antenna, Brackets and Installation: (1 ) Antenna: Vendor shall supply an ASP-817 directional antenna (or equal) , Frequency 158.850. (2) Cable: Vendor shall supply 1 /2 in. "Heliax" (or equal) cable with "N" connectors, as well as any interface cables necessary to connect same to item 1 above and radio equipment listed below. (3) Bracket: Vendor shall supply any bracket material necessary to install the antenna in item 1 above. (4) Installation: The antenna in item 1 above shall be installed at the 80 foot level of the tower at the site in Item I above. All installation procedures must agree with industry standards as well as any directives set forth by the site owner and the Town of southold. The 1 /2 in. Heliax shall be secured to the tower as prescribed by the site owner. The cable shall thence be routed into the building as per the site owners requirements. Antenna shall be aimed east. C. Electronic Equipment: (1) Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 HZ. Additionally this receiver must meet the following specifications: Page 2 - Site #2 (a) Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000Hz into this line. (c) Status tone: Receiver shall generate a continuous status tone of 2175 Hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal, with the proper PL Code, the status tone shall drop off and the signal shall be impressed upon the phone line. (2) Level Setting: Vendor shall set level of above into phone line connected to Southold Town Police Headquarters. This level shall be Odbm at 1000 HZ with a deviation of 3.3kh. Vendor shall also perform any line compensation necessary to insure the proper operation of 1 . above. III . Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours. If no response is effected within this time period, the Town of Southold has the right to call in an out- side vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. IV. Non-Collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which the Town of Southold is exempt. BID ON SITE #3 Item II.A. Antenna 1 each ASP680 @$220.00 Item II.B. Transmission Line 100' 1/2 inch Heliax with "N" female connectors @$260.50. Item II.C. Jumper straps @$40.00. Item II.D. Installation: Parts @$250.00 Labor @$250.00 Item II.E. Satellite Receiver per specification (Motorola)@$3400.00. Item III. Tone Remote Adapter, Cetec-Vega Model RC223B-2 @ $450.67. TOTAL FOR BID ON SITE #3 = $4871.17. Signe Paul kIElectronics, si nt EasterInc. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) / (if any) Bid on RADIO EQUIPMENT l BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #3 I. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II . Scope of Work: Successful bidder shall supply the following: A. Antenna: Vendor shall supply a ASP-680 antenna (or equal) for frequency 158.850. B. Transmission Line: Vendor shall supply 100 ft. 1 /2 inch heliax (or equal) with "N" female connectors. C. Jumper Cables: Vendor shall supply any jumper straps necessary between antenna and cable and cable and equipment. D. Installation of antenna and line: Vendor shall install antenna at the 40 ft. level of a tower located at the Orient Fire House, Main Road, Orient, New York, using six (6) crossover plates and three (3) pieces of galvanized pipe per industry standards. Antenna shall be stood off the tower a minimum of one-half wave- length at the operating frequency. E. Electronic Equipment: 1 . Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 Hz. Additionally, this receiver must meet the following specifications: (a) Battery Operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000hz into this line. (c) Status tone: Receiver shall generate a continuous status tone of 2175 hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal with the proper tone Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2. Level Setting : Vendor shall set level of above into phone line connected to Southold Town Police Headquarters, Main Road, Peconic, New York. This level shall be Odbm at 1000Hz at 3.3khz of deviation generated into the receiver. ` Page 2 - Site #3 i III. Tone Remote Adapter: Vendor shall supply a tone remote adaptor capatable with a Motorola Centracom II located at Southold Town Police Headquarters. This tone remote adapter shall be capable of two (2) frequency operation and shall employ ton keying. This module shall be supplieted to the Southold Town Police. The module must be a Cetec-Vega Model RC-22313-2 (or equal) . The Town has the right to reject any tone remote adaptor which in its opinion will not perform within the Emergency Service environment. The bidder shall state the Manufacturer's name and model number in the bid and shall enclose specifications therefor. IV. Warrantee: Successful bidder shall provide a one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours or less. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. V. Non-collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. VI . Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** Lakeland Communications, Inc. Lincoln Towers ■ 1350 Lincoln Avenue ■ Holbrook, N.Y. 11741 (516) 467-9195 Southold Town Clerk Southold Town Hall Main Road Southold , New York 11971 May 29 , 1991 Gentlemen , Enclosed please find three certified checks in the amount of one hundred dollars each and our bids for the work and materials specified . I wish to point out that we take no exceptions to the specifications listed and I will be happy to provide a list of references of work performed by us similar in nature . Please contact me directly if you have any questions regarding this bid . Since 'ly , r 41/lbert J . Moldashel President ENC SALES, SERVICE AND INSTALLATION OF TWO-WAY RADIO EQUIPMENT Lakeland Communications, Inc. ,95 Lincoln Towers ■ 1350 Lincoln Avenue ■ Holbrook, N.Y. 11741 (516) 467-9195 TOWN OF SOUTHOLD "BID ON RADIO EQUIPMENT" THURSDAY MAY 30 , 1991 11 : 00 AM LLOWING LAKELAND COMMUNICATIONS INAGREES TOWNSSBIDLSPECDFICATIONSLL THO HERE ATTACHED . EQUIPMENT AS OUTLINED SITE No . 1 3 CELLWAVE PD-200 "STATION MASTER" ANTENNAS 1 CELLWAVE PD-322 ANTENNA 4 150 FOOT LENGTHS OF ANDREWS HELIAX 1/ 2 INCH CABLE WITH FEMALE "N" TYPE CONNECTORS . 2 MOTOROLA TLN-17188 SIGNAL QUALITY MODULES ALL NECESSARY INSTALLATION , RKATORMEETMOUNTING PUBLIHARDWARE BIDAND SPECS . CABLES REQUIRED TO PERFORM THIS WO ANTENNAS WILL BE ORDERED AND DELIVERED ON FREQUENCIES REQUESTED IN SPECS . LABOR AND MATERIALS FOR SITE 1 . $9998 . 25 SITE No . 2 INTERMODULATION STUCIESSTREQUESTED . BE CUSTOMER TO SUPPLY TRANSMIT AND RECEIVE FREQUEN 1 ANTENNA SPECIALISTS ASP-817 ANTENNA 158 . 850 MHZ . ANDREWS 1/2 INCH HELIAXETRANSMISSION ED ATLINE TIMEWITH OFTYPE INSTALL .CONNECTORS ON EACH END , LENGTH TO B BRACKETS TO INSTALL ANTENNA . INSTALL ANTENNA AND CABLE AS REQUESTED IN BID SPEC . 1 MOTOROLA SPECTRA192C8RHZEIVWRTONOPRIONSNCY AS LI8TgD0INHZ .SPECSWITH WITH CTCSS (PL) SUPPLY ALL LABOR AND DFMATERIALS TO PERFORM THIS WORK AS LISTED IN THE TOWN ' S BID SP SALES, SERVICE AND INSTALLATION OF TWO-WAY RADIO EQUIPMENT Lakeland Communications, Inc. Lincoln Towers ■ 1350 Lincoln Avenue ■ Holbrook, N.Y. 11741 (516) 467-9195 SITE No . 2 (CONT . ) LABOR AND MATERIALS FOR SITE 2 . INTERMODULATION STUDY . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500 . 00 TOTAL FOR SITE 2 WITH INTERMODULATION STUDY . . . . . $6349 . 55 SITE No . 3 1 ANTENNA SPECIALIST ASP-680 ANTENNA ON 158 . 850 MHZ . 1 100 FOOT LENGTH OF ANDREWS HELIAX 1/2 INCH TRANSMISSION LINE WITH TYPE "N" FEMALE CONNECTORS JUMPER CABLES AND MOUNTING HARDWARE AS REQUIRED AND/OR SPECIFIED IN BID SPEC . 1 MOTOROLA SPECTRA-TAC RECEIVER ON FREQUENCY 158 . 850 MHZ . WITH CTCSS (PL) OF 192 . 8 Hz . WITH OPTIONS AS LISTED IN BID SPECS . 1 CETEC-VEGA MODEL RC-223B-2 TONE REMOTE TERMINATION PANEL . SUPPLY ALL LABOR AND MATERIALS TO PERFORM THIS WORK AS OUTLINED IN THE TOWN ' S BID SPECIFICATIONS . LABOR AND MATERIALS FOR SITE 3 . $6447 . 78 SALES, SERVICE AND INSTALLATION OF TWO-WAY RADIO EQUIPMENT NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) �J (if any)_ XL-L3��C'� Bid on RADIO EQUIPMENT BID SPECIFICATIONS FOR RADIO EQUIPMENT Site #1 I . The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II . Scope of Work: The bidder shall supply the following: A. Antennas: Vendor shall supply three (3) each Celwave Model PD200 "Station Master" Antennas (or equal) with two (2) having been tuned to frequency 158.850 and one (1) tuned to frequency 156.030 MHZ. Additionally the vendor shall supply one Celwave Model PD322 Antenna (or equal) tuned to 46.46MHZ. B. Cable: Vendor shall supply four (4) each 150 ft. lengths of Andrews Heliax Cable (or equal) witil female "N" connectors at each end of each cable. C. Installation: Vendor shall install antennas on a Tower located behind Southold Town Poljce Headquarters. All brackets, jumper cables, cable attaching devices shall be supplied by the vendor. All workmanship must equal that of the Metro-One installation previously installed on this tower. This includes method of cable attachment down the tower side, cable routing, antenna attachment, etc. Vendor will supply and and all parts necessary to Ground antennas, cables, etc. , as well. The Town and Metro- One will approve the above job prior to payment. D. Electronic Equipment: Vendor shall supply two (2) each Motorola Model TLN1718B Signal Quality Modules (or equal) and deliver same to Southold Town Police Headquarters, Main Road, Peconic, New York. III. Warranties: Successful bidder shall provide a one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, Acts of God, or wind, or water damage need not be included in this warrantee, however, if above damage is directly related to improper installation, the vendor shall repair same at no charge. The response time to evaluate damage and begin repairs shall be not more than 24 hours. Should the vendor fail to initiate repairs within this time frame, the Town of Southold may, at its discretion, call in an outside vendor to effect repairs. The cost of such repairs would be borne by the successful bidder. IV. Non-collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** Y NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, not-, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) — Bid on RADIO EQUIPMENT R BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #2 I . The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. I1. Scope of Work: Successful bidder shall supply the following: A. Intermodulation Study of Site located on North Country Road, Jamesport, New York, to determine feasibility of installing below equipment at this site. For site information contact John Raynor, Chief Radio Operator, Southold Town Police Headquarters, Main Road, Peconic, New York, (516)765-2600. All frequencies at the site must be studied up to and including any three (3) frequencies combining at up to and including the 4th harmonic. This information shall be supplied to the Town Police and a determination shall be made whether to proceed with site development. Each bidder shall list separately the cost of such a study, however, this cost will be evaluated only in context with the entire bid price. Such such a study indicate that the site is unsatisfactory, the successful bidder will be paid the fee quoted for the study. B. Antenna, Brackets and Installation : (1) Antenna: Vendor shall supply an ASP-817 directional antenna (or equal) , Frequency 158.850. (2) Cable: Vendor shall supply 1 /2 in. "Heliax" (or equal) cable with "N" connectors, as well as any interface cables necessary to connect same to item 1 above and radio equipment listed below. (3) Bracket: Vendor shall supply any bracket material necessary to install the antenna in item 1 above. (4) Installation: The antenna in item 1 above shall be installed at the 80 foot level of the tower at the site in Item I above. All installation procedures must agree with industry standards as well as any directives set forth by the site owner and the Town of southold. The 1 /2 in. Heliax shall be secured to the tower as prescribed by the site owner. The cable shall thence be routed into the building as per the site owners requirements. Antenna shall be aimed east. C. Electronic Equipment: (1) Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 HZ. Additionally this receiver must meet the following specifications: Page 2 - Site #2 . (a) Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000Hz into this line. (c) Status tone: Receiver shall generate a continuous status tone of 2175 Hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal, with the proper PL Code, the status tone shall drop off and the signal shall be impressed upon the phone line. (2) Level Setting: Vendor shall set level of above into phone line connected to Southold Town Police Headquarters. This level shall be Odbm at 1000 HZ with a deviation of 3.3kh. Vendor shall also perform any line compensation necessary to insure the proper operation of 1 . above. III . Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours. If no response is effected within this time period, the Town of Southold has the right to call in an out- side vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. IV. Non-Collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which eche Town of Southold is exempt. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on RADIO EQUIPMENT BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #3 I• The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. I I. Scope of Work: Successful bidder shall supply the following: A. Antenna: Vendor shall supply a ASP-680 antenna (or equal) for frequency 158.850. B. Transmission Line: Vendor shall supply 100 ft. 1 /2 inch heliax (or equal) with "N" female connectors. C. Jumper Cables: Vendor shall supply an between antenna and cable and cable and equipmenfraps necessary D. Installation of antenna and line: Vendor shall install antenna at the 40 ft. level of a tower located at the Orient Fire House, Main Road, Orient, New York, using six (6) crossover plates and three (3) pieces of galvanized pipe per industry standards. Antenna shall be stood off the tower a minimum of one-half wave- length at the operating frequency. E. Electronic Equipment: 1 • Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 Hz. Additionally, this receiver must meet the following specifications: (a) Battery Operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000hz into this line. (c) Status tone: Receiver shall generate a continuous status tone 67-2175 hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal with the proper tone Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2. Level Settinq: Vendor shall set level of above into phone line connected to Southold Town Police Headquarters, Main Road, Peconic, New York. This level shall be Odbm at 1000Hz at 3.3khz of deviation generated into the receiver. 1 Page 2 - Site #3 . III. Tone Remote Adapter: Vendor shall supply a tone remote adaptor capatable with a Motorola Centracom II located at Southold Town Police Headquarters. This tone remote adapter shall be capable of two (2) frequency operation and shall employ ton keying. This module shall be supplieted to the Southold Town Police. The module must be a Cetec-Vega Model RC-22313-2 (or equal) . The Town has the right to reject any tone` remote adaptor which in its opinion will not perform within the Emergency Service environment. The bidder shall state the Manufacturer's name and model number in the bid and shall enclose specifications therefor. IV. Warrantee: Successful bidder shall provide a one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours or less. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. V. Non-collusive -Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. VI . Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. BID - RADIO EQUIPMENT BID OPENING: 11 :00 A.M., Thursday, May 30, 1991 1. Attn: Rich Danieri, R. Wave, 2099 New Highway, Farmingdale, NY 11735 (Mailed 5/21 ) 2. Eastern LI Electronic, Old Country Road, Quogue, NY 11959 5/21 /91 3. Lakeland Communications, 1350-12 Lincoln Ave. ,Holbrook,N.Y. 11741 (Mailed 5/21 /91) Attention: Charlie 4. John W. Bos,Telecom Communications Corp. , 134-25 33rd Ave. , Flushing, NY 11354 5. 6. 7. 8. LEGAL NOTICE NOTICE TO BIDDERS STATE OF NEW%%,AK) NOTICE IS HEREBY GIVEN in accordance with the provisions of )SS: Section 103 of the General Municipal COUNTY OF SUFFOLK) Law, sealed kids are sought and j requested for the purchase and Installation of radio equipment for the upgrade of the police and fire r ''G of Mattituek, In emergency medical services com• said County, being duly sworn,says that he/she Is Principal munications systems.Specifications may be obtained at the Office of the Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, Town Clerk,Town of Southold,Town published at Mattituek, in the Town of Southold, County of Hall,Main Road, Southold, New York 11971• Suffolk and State of New York,and that the Notice of which The sealed bids, together with a the annexed is a printed copy,has been regularly published in Non-Collusive Bid Certificate and bank draft or certified check in the said Newspaper once each week for J weeks amount of$100.00, will be received successively, commencing on the '��: day of by the Town Clerk at the Southold Town Hall, Main Road, Southold, I' 19� New York,until 11:00 A.M.,Thurs- day, May 30, 1991, at which time they will be opened and read aloud in public.The Town Board of the Town of Southold reserves the right to reject U any and all bids and waive any and all informality in any bid should it be Principal Clerk deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked`Bid on Radio Equipment",and submitted to Sworn to before me this–1— I, the Office of the Town Clerk.The bid 11 price shall not include any tax,feder- al, state or local, from which the Town of Southold is exempt R DATED:May 7,199 1. Wary Rde,State of New York JUDITH T.TERRY Nu.UN 4605206-Suflolk COunly SOUTHOLD TOWN CLERK Garnm;l;im Expires April 30,15 y11 i, 7050-1TM16 I i COUNTY OF SUFFOLK 5S: STATE 01= NEW YORK LEGAL NOTICE Patricia Wood,- being duly sworn, says that she is the NOTICE TO BIDDERS Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suffolk County; C NOTICE IS HEREBY GIV and that the notice of which the annexed is a printed copy, i EN in accordance with the pro- visions of Section 103 of the IMS heel ,published in said Long Island Traveler-Watchman General Municipal Law, sealed once each week for . . . . . . . . . . . . . . . . . . . . ` . . . . . weeks bids are sought and requested for the purchase and installation �G of radio equipment for the Successively, commencing on the . . . . . . . . . . . . . . . . . . . . . . upgrade of the police and fire emergency medical services da o �7 communications systems. Y • • • • •�j •• • • • • •. )9 • • F Specifications may be obtained at the Office of the Town Clerk, j Town of Southold, Town Hall, • • • • • • • • • • • • • • • • F' Main, Road, -Southold, New York 11971. The sealed bids,together with a Non-Collusive Bid Certificate L and bank draft or certified Sworn t o before m e this . . . . . . . . . . . . . . . . . . • . . da y o f check in the amount of$100.00, will be received by the Town Clerk at the Southold Town • • • • • • • • • • • • . . . . . 19 •��• • Hall, Main Road, Southold, New York, until 11:00 A.M., 'a Thursday; May 30, 1991, at which time they will be opened f' and read aloud in public. The Tbwn Board of 'the Town ol • • • • • • • • • • • • • • • • • • • Southold reserves the right to re Notary Public ject any and all bids and waiv, BARBARA A. SCHNEIDER any and all informality in an; NOTARY PUBLIC, St^te of New York bid should it be deemed in th_ best interest of the Town of Noi Suffolk Southold to do so. Qualified in Suffolk Co�}nty All bids must be signed and Commission Expires /3��a sealed in envelopes plainly marked"Bid on Radio Equip- ment,",and submitted to the Of- fice of the Town Clerk.The bid price shall not include any tax, federal, state or local, from . which the Town of Southold is exempt. DATED: May 7, 1991 JUDITH T. TERRY SOUTHOLD TOWN CLERK 1X-5/16/91(101) 1 i i STATE OF NEW YORK) SS : COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 10th day of May 1991 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971 . Legal Notice, Notice to Bidders: Purchase and installation of radio equipment to upgrade the police and fire emergency medical services communication systems. Bid opening: 11 :00 A.M. , Thursday, May 30, 1991, Southold Town Hall. Q , Judith T. Terry Southold Town Clerk Sworn to before me this loth day of May ^1991 Notary Public JOYCE M.WILKINS Notary Public,State of New York No.4952246,Suffolk County Term Expires June 12, 19_.Z! LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section i 103 of the General Municipal Law, sealed bids are sought and requested for the purchase and installation of radio equipment for the upgrade of the police and fire emergency medical services communications systems. Specifications II! may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate and bank I draft or certified check in the amount of $100.00, will be received by the i Town Clerk at the Southold Town Hall, Main Road, Southold, New York, until !i 11 :00 A.M., Thursday, May 30, 1991, at which time they will be opened and i read aloud in public. The Town Board of the Town of Southold reserves the ' I right to reject any and all bids and waive any and all informality in any bid i should it be deemed in the best interest of the Town of Southold to do so. I All bids must be signed and sealed in envelopes plainly marked "Bid on I Radio Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: May 7, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK I I I PLEASE PUBLISH ONCE, MAY 16, 1991, AND FORWARD ONE (1) AFFIDAVIT j OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys i Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board i I I i LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase and installation of radio equipment for the upgrade of the police and fire emergency medical services communications systems. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100,.U6, will be received by Lite Town Clerk at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, May 30, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: May 7, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, MAY 16, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk -limes The Traveler-Watchman Town Board Members Town Attorneys Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board JW "— LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, sealed bids are sought and requested for the purchase and installation of radio equipment for the upgrade of the police and fire emergency medical services communications systems. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerkat the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M., Thursday, May 30, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED : May 7, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK * PLEASEPUBLISH ONCE, MAY 16, 199AND FORWARD ONE (1) JUDITH TERRY,,TOWN CLERK, TOWN HALLFVIT MAIN OF PUBLICATION ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board BID SPECIFICATIONS FOR RADIO EQUIPMENT Site #1 I . The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: The bidder shall supply the following: A. Antennas: Vendor shall supply three (3). each Celwave Model PD200 "Station Master" Antennas (or equal) with two (2) having been tuned to frequency 158.850 and one (1) tuned to frequency 156.030 MHZ. Additionally the vendor shall supply one Celwave Model PD322 Antenna (or equal) tuned to 46.46MHZ. B. Cable: Vendor shall supply four (4) each 150 ft. lengths of Andrews Heliax Cable (or equal) with female "N" connectors at each end of each cable. C. Installation: Vendor shall install antennas on a Tower located behind Southold Town Police Headquarters. All brackets, jumper cables, cable attaching devices shall be supplied by the vendor. All workmanship must equal that of the Metro-One installation previously installed on this tower. This includes method of cable attachment down the tower side, cable routing, antenna attachment, etc. Vendor will supply and and all parts necessary to Ground antennas, cables, etc. , as well. The Town and Metro- One will approve the above job prior to payment. D. Electronic Equipment: Vendor shall supply two (2) each Motorola Model TLN1718B Signal Quality Modules (or equal) and deliver same to Southold Town Police Headquarters, Main Road, Peconic, New York. Ill . Warranties: Successful bidder shall provide a one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, Acts of God, or wind, or water damage need not be included in this warrantee, however, if above damage is directly related to improper installation, the vendor shall repair same at no charge. The response time to evaluate damage and begin repairs shall be not more than 24 hours. Should the vendor fail to initiate repairs within this time frame, the Town of Southold may, at its discretion, call in an outside vendor to effect repairs. The cost of such repairs would be borne by the successful bidder. IV. Non-collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on RADIO EQUIPMENT BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #2 1. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: Successful bidder shall supply the following: A. Intermodulation Study of Site located on North Country Road, Jamesport, New York, to determine feasibility of installing below equipment at this site. For site information contact John Raynor, Chief Radio Operator, Southold Town Police Headquarters, Main Road, Peconic, New York, (516)765-2600. All frequencies at the site must be studied up to and including any three (3) frequencies combining at up to and including the 4th harmonic. This information shall be supplied to the Town Police and a determination shall be made whether to proceed with site development. Each bidder shall list separately the cost of such a study, however, this cost will be evaluated only in context with the entire bid price. Such such a study indicate that the site is unsatisfactory, the successful bidder will be paid the fee quoted for the study. B. Antenna, Brackets and Installation: (1) Antenna: Vendor shall supply an ASP-817 directional antenna (or equal) , Frequency 158.850. (2) Cable: Vendor shall supply 1 /2 in. "Heliax" (or equal) cable with "N" connectors, as well as any interface cables necessary to connect same to item 1 above and radio equipment listed below. (3) Bracket: Vendor shall supply any bracket material necessary to install the antenna in item 1 above. (4) Installation: The antenna in item 1 above shall be installed at the 80 foot level of the tower at the site in Item I above. All installation procedures must agree with industry standards as well as any directives set forth by the site owner and the Town of southold. The 1 /2 in. Heliax shall be secured to the tower as prescribed by the site owner. The cable shall thence be routed into the building as per the site owners requirements. Antenna shall be aimed east. C. Electronic Equipment: (1 ) Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 HZ. Additionally this receiver must meet the following specifications: Page 2 - Site #2 (a) Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000Hz into this line. (c) Status tone: Receiver shall generate a continuous status tone of 2175 Hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal, with the .proper PL Code, the status tone shall drop off and the signal shall be impressed upon the phone line. (2) Level Setting: Vendor shall set level of above into phone line connected to Southold Town Police Headquarters. This level shall be Odbm at 1000 HZ with a deviation of 3.3kh. Vendor shall also perform any line compensation necessary to insure the proper operation of 1 . above. III . Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours. If no response is effected within this time period, the Town of Southold has the right to call in an out- side vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. IV. Non-Collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which the Town of Southold is exempt. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on RADIO EQUIPMENT BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #3 I. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II . Scope of Work: Successful bidder shall supply the following: A. Antenna: Vendor shall supply a ASP-680 antenna (or equal) for frequency 158.850. B. Transmission Line: Vendor shall supply 100 ft. 1 /2 inch heliax (or equal) with "N" female connectors. C. Jumper Cables: Vendor shall supply any jumper straps necessary between antenna and cable and cable and equipment. D. Installation of antenna and line: Vendor shall install antenna at the 40 ft. level of a tower located at the Orient Fire House, Main Road, Orient, New York, using six (6) crossover plates and three (3) pieces of galvanized pipe per industry standards. Antenna shall be stood off the tower a minimum of one-half wave- length at the operating frequency. E. Electronic Equipment: 1 . Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 Hz. Additionally, this receiver must meet the following specifications: (a) Battery Operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000hz into this line. (c) Status tone: Receiver shall generate a continuous status tone of 2175 hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal with the -- proper tone Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2. Level Setting : Vendor shall set level of above into phone line connected to Southold Town Police Headquarters, Main Road, Peconic, New York. This level shall be Odbm at 1000Hz at 3.3khz of deviation generated into the receiver. Page 2 - Site #3 111. Tone Remote Adapter: Vendor shall supply a tone remote adaptor capatable with a Motorola Centracom II located at Southold Town Police Headquarters. This tone remote adapter shall be capable of two (2) frequency operation and shall employ ton keying. This module shall be supplieted to the Southold Town Police. The module must be a Cetec-Vega Model RC-22313-2 (or equal) . The Town has the right to reject any tone remote adaptor which in its opinion will not perform within the Emergency Service environment. The bidder shall state the Manufacturer's name and model number in the bid and shall enclose specifications therefor. IV. Warrantee: Successful bidder shall provide a one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours or less. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. V. Non-collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. VI . Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on RADIO EQUIPMENT JUDITH T. TERRY iC Town Hall, 53095 Main Road G TOWN CLERK r" P.O. Box 1179 REGISTRAR OF VITAL STATISTICS � • Southold, New York 11971 MARRIAGE OFFICERFax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 7, 1991 : RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the upgrade of the Police and Fire Emergency Medical Services Communications Systems by the installation of radio equipment at the following sites: Police Headquarters, Peconic, LI LCO Tower site, Jamesport, Orient Fire Department Firehouse site, Orient. ",/—Z-11-ludith T. Terry Southold Town Clerk May 9, 1991 POLICE DEPARTMENT, TOWN OF SOUTHOLD INTERNAL CORRESPONDENCE TO: Town Supervisor Scott Harris DATE: 06 May 91 FROM: PSD2 John Raynor COPY TO: Chief of Police SUBJECT: Radio Upgrade Bid Specification Droskoski Attatched are 3 seperate bid specifications for upgrade of the Police & Fire/EMS Communications System with the "Metro-One" Tower & rental funds. I have broken the project into 3 seperate bids to reflect the 3 parts of the upgrade Bid # 1 - Police Hqs. Site Bid # 2 - Jamesport LILCO Tower Site Bid # 3 - Orient FD Firehouse Site I have only listed the parts of the bid that I am familiar with such as technical aspects, any legal additions such as bidder requirements, etc. will have to be included. To help defray the cost of the project the Orient Fire District has stated their desire to pay for the 50 foot tower & installation of same at the Orient site. They have already selected a vendor and tower, awaiting our awarding of the bids to start construction. Because of the constant failure of the present systems, a condition that is becoming more severe with each passing day, I hope that we can start this project as soon as possible. As always, thank you for your support with this. Respectfully submitted, John F Raynor VDTS -VR - 42 ( 2 /91 ) BID SPECIFICATIONS FOR RADIO EQUIPMENT I. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: The bidder shall supply the following. 6j A. Antennas: Vendor shall supply three each Celwave� Model PD200 "Station Master" Antennas with two having been tuned to frequency 158.850 and one tuned to frequency 156. 030 MHZ. Additionally the vendor shall supply one Celwave Model PD322 antenna tuned to 46.46MHZ. B. Cable: Vendor shall supply 4 each 150ft lengths of ->>Andrews Heliax Cable with female "N" connectors at each end of each cable. C. Installation: Vendor shall install all antennas on a Tower located behind Southold Town Police Head- quarters. All brackets, jumper cables, cable attaching devices shall be supplied by the vendor. All workmanship must equal that of the Metro-one installation previously installed on this tower. This includes method of cable attachment down the tower side, cable routing, antenna attachment, etc. Vendor will supply any and all parts necessary to Ground antennas, cables, etc as well. The Town and Metro-one will approve the above job prior to payment. D. Electronic Equipment: Vendor shall supply 2 ea. Motorola Model TLN1718B Signal Quality Modules and deliver same to Southold Town Police. III. Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one year. Any damage due to physical abuse, Acts of God or wind or water damage need not be included in this warrantee however if above damage is directly related to improper installation, the vendor shall repair same at no charge. The response time to evaluate damage and begin repairs shall be not more than 24 hours. Should the vendor fail to " initiate repairs within this time frame, the Town of Southold may,at its discretion, call in an outside vendor to effect repairs. The cost of such repairs would be born by the successful bidder. IV. Non-collusion Certificate: All bidders must submit a non-collusion certificate. BID SPECIFICATIO14S FOR RADIO EQUIPMENT I. The Town of Southold is soliciting bids for the below listed radio equipment and installations thereof as per these specifications. II. Scope of work: Successful bidder shall supply the following: A. Intermodulation Study of Site located on North Country Road, Jamesport, New York to determine feasibility of installing below equipment at this site. For site information, contact John Raynor, Chief Radio Operator, Southold Town Police. All frequencies at the site must be studied up to and including any three frequencies combining at up to and including the 4th harmonic. This information shall be supplied to the Town Police and a determination shall be made whether to procede with site development. Each bidder shall list seperately the cost of such a study however this cost will be evaluated only in context with the entire bid price. Should such a study indicate that the site is unsatisfactory, the successful bidder will be paid the fee quoted for the study. B. Antenna, Brackets and Installation: 1. Antenna: Vendor shall supply an ASP-817 directional antenna or equivilantj FRey uCNC/ 2. Cable: Vendor shall supply 1/2" "Heliax" or equivilant cable with "N" connectors as well as any interface cables necessary to connect same to item 1 above and radio equipment listed below. 3.' Bracket: Vendor shall supply any bracket material necessary to install the antenna in item 1. above. 4. Installation: The antenna in item 1. above shall be installed at the 80 foot level of the tower at the site in Item I . above. All installation procedures must agree with industry standards as well as any directives set forth by the site owner and the Town of Southold. The 1/2" heliax shall be secured to the tower as prescribed by the site owner. The cable shall thence be routed into the building as per the site owners requirements. Antenna shall be aimed east. C. Electronic Equipment: 1. Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 Hz. Additionally this receiver must meet the the following specifications: a. Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. b. Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000Hz into this line. C. Status tone: Receiver shall generate a continuous status tone of 2175 Hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal with the proper PL Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2. Level Setting: Vendor shall set level of above into phone line connected to Southold Town Police Headquarters. This' level shall be Odbm at 1000 HZ with a deviation of 3 . 3kh. Vendor shall also perform any line compensa- tion necessary to insure the proper operation of 1. above. III. Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equipment and bill the successful bidder for all charges. By• submission of this bid, the successful bidder agrees to the above. IV. Non-collusion certificate: All bidders must submit a non-collusion certificate. BID SPECIFICATIONS FOR RADIO EQUIPMENT I. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: Successful bidder shall supply the following: A. Antenna: Vendor shall supply a ASP-680 antenna or equivilant for frequency 158.850. B. Transmission line: Vendor shall supply 100ft 1/2 inch heliax with "N" female connectors. C. Jumper Cables: Vendor shall supply any jumper straps necessary between antenna and cable and cable and equipment. D. Installation of antenna and line: Vendor shall install antenna at the 40 ft level of a tower located at the Orient Fire House using six crossover plates and three pieces of galvanized pipe per industry standards. Antenna shall be stood off the tower a minimum of one half wave- length at the operating frequency. E. Electronic Equipment: 1. Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 Hz. Additionally, this receiver must meet the following specifications: a. Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. b. Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000hz into this line. c. Status tone: Receiver shall generate a continuous status tone of 2175 hz when the receiver is in the squelched mode. upon receipt of an on frequency signal with the proper tone Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2 . Level Setting: Vendor shall set level of above into phone line connected to South- hold Town Police Headquarters. This level shall be Odbm at 1000Hz at 3.3khz of deviation generated into the receiver. III. Tone Remote Adapter: Vendor shall supply a tone remote adaptor compatable with a Motorola Centracom II- located at Southold Town Police Headquarters. This tone remote adapter shall be capable of two frequency operation & shall employ tone keying. This module shall be supplied to the Southold Town Police. The module must be a Cetec-Vega Model RC-223B-2 or equivilant. The Town has the right to reject any tone remote adaptor which in its opinion will not perform within the Emergency Service environment. The bidder shall state the Manufacturer's name and model number in the bid and shall enclose specifications therefore. IV. Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one year. Any damage due to physical abuse, acts of God and other wind or water damage need not be in- cluded in the warrantee. Response time to repair any outage during the warrantee period shall be three hours or less. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equip- ment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. V. Non-Collusion Certificate: All Bidders must submit a a non-collusion certificate. BID SPECIFICATIONS FOR RADIO EQUIPMENT I. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: The bidder shall supply the following. A. Antennas: Vendor shall supply three each Celwave Model PD200 "Station Master" Antennas with two having been tuned to frequency 158.850 and one tuned to frequency 156.030 MHZ. Additionally the vendor shall supply one Celwave Model PD322 antenna tuned to 46.46MHZ. B. Cable: Vendor shall supply 4 each 150ft lengths of Andrews Heliax Cable with female "N" connectors at each end of each cable. C. Installation: Vendor shall install all antennas on a Tower located behind Southold Town Police Head- quarters. All brackets, jumper cables, cable attaching devices shall be supplied by the vendor. All workmanship must equal that of the Metro-one installation previously installed on this tower. This includes method of cable attachment down the tower side, cable routing, antenna attachment, etc. Vendor will supply any and all parts necessary to Ground antennas, cables, etc as well. The Town and Metro-one will approve the above job prior to payment. D. Electronic Equipment: Vendor shall supply 2 ea. Motorola Model TLN1718B Signal Quality Modules and deliver same to Southold Town Police. III. Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one year. Any damage due to physical abuse, Acts of God or wind or water damage need not be included in this warrantee however if above damage is directly related to improper installation, the vendor shall repair same at, no charge. The response time to evaluate damage and begin repairs shall be not more than 24 hours. Should the vendor fail to initiate repairs within this time frame, the Town of Southold may,at its discretion, call in an outside vendor to effect repairs. The cost of such repairs would be born by the successful bidder. IV. Non-collusion Certificate: All bidders must submit a non-collusion certificate. BID SPECIFICATIONS FOR RADIO EQUIPMENT I. The Town of Southold is soliciting bids for the below listed radio equipment and installations thereof as per these specifications. II. Scope of work: Successful bidder shall supply the following: A. Intermodulation Study of Site located on North Country Road, Jamesport, New York to determine feasibility of installing below equipment at this site. For site information, contact John Raynor, Chief Radio Operator, Southold Town Police. All frequencies at the site must be studied up to and including any three frequencies combining at up to and including the 4th harmonic. This information shall be supplied to the Town Police and a determination shall be made whether to procede with site development. Each bidder shall list seperately the cost of such a study however this cost will be evaluated only in context with the entire bid price. Should such a study indicate that the site is unsatisfactory, the successful bidder will be paid the fee quoted for the study. B. Antenna, Brackets and Installation: 1. Antenna: Vendor shall supply an ASP-817 directional antenna or equivilantj FReq UCNc/ 2. Cable: Vendor shall supply 1/2" "Heliax" or equivilant cable with "N" connectors as well as any interface cables necessary to connect same to item 1 above and radio equipment listed below. 3. Bracket: Vendor shall supply any bracket material necessary to install the antenna in item 1. above. 4. Installation: The antenna in item 1. above shall be installed at the 80 foot level of the tower at the site in Item I. above. All installation procedures must agree with industry standards as well as any directives set forth by the site owner and the Town of Southold. The 1/2" heliax shall be secured to the tower as prescribed by the site owner. The cable shall thence be routed into the building as per the site owners requirements. Antenna shall be aimed east. C. Electronic Equipment: 1. Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192 .8 Hz. Additionally this receiver must meet the the following specifications: a. Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. b. Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000Hz into this line. c. Status tone: Receiver shall generate a continuous status tone of 2175 Hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal with the proper PL Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2. Level Setting: Vendor shall set level of above into phone line connected to Southold Town Police Headquarters. This level shall be Odbm at 1000 HZ with a deviation of 3 . 3kh. Vendor shall also perform any line compensa- tion necessary to insure the proper operation of 1. above. III. Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. IV. Non-collusion certificate: All bidders must submit a non-collusion certificate. r L '3 BID SPECIFICATIONS FOR RADIO EQUIPMENT I. The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: Successful bidder shall supply the following: A. Antenna: Vendor shall supply a ASP-680 antenna or equivilant for frequency 158.850. B. Transmission line: Vendor shall supply 100ft 1/2 inch heliax with "N" female connectors. C. Jumper Cables: Vendor shall supply any jumper straps necessary between antenna and cable and cable and equipment. D. Installation of antenna and line: Vendor shall install antenna at the 40 ft level of a tower located at the Orient Fire House using six crossover plates and three pieces of galvanized pipe per industry standards. Antenna shall be stood off the tower a minimum of one half wave- length at the operating frequency. E. Electronic Equipment: 1. Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192 .8 Hz. Additionally, this receiver must meet the following specifications: a. Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. b. Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000hz into this line. C. Status tone: Receiver shall generate a continuous status tone of 2175 hz when the receiver is in the squelched mode. upon receipt of an on frequency signal with the proper tone Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2 . Level Setting: Vendor shall set level of above into phone line connected to South- hold Town Police Headquarters. This level shall be Odbm at 1000Hz at 3.3khz of deviation generated into the receiver. III. Tone Remote Adapter: Vendor shall supply a tone remote adaptor compatable with a Motorola Centracom II- located at Southold Town Police Headquarters. This tone remote adapter shall be capable of two frequency operation & shall employ tone keying. This module shall be supplied to the Southold Town Police. The module must be a Cetec-Vega Model RC-223B-2 or equivilant. The Town has the right to reject any tone remote adaptor which in its opinion will not perform within the Emergency Service environment. The bidder shall state the Manufacturer's name and model number in the bid and shall enclose specifications therefore. IV. Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one year. Any damage due to physical abuse, acts of God and other wind or water damage need not be in- cluded in the warrantee. Response time to repair any outage during the warrantee period shall be three hours or less. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equip- ment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. V. Non-Collusion Certificate: All Bidders must submit a a non-collusion certificate. BID SPECIFICATIONS FOR RADIO EQUIPMENT Site #1 I . The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. 11 . Scope of Work: The bidder shall supply the following: A. Antennas: Vendor shall supply three (3) each Celwave Model PD200 "Station Master" Antennas (or equal) with two (2) having been tuned to frequency 158.850 and one (1) tuned to frequency 156.030 MHZ. Additionally the vendor shall supply one Celwave Model PD322 Antenna (or equal) tuned to 46.46MHZ. B. Cable: Vendor shall supply four (4) each 150 ft. lengths of Andrews Heliax Cable (or equal) with female "N" connectors at each end of each cable. C. Installation: Vendor shall install antennas on a Tower located behind Southold Town Police Headquarters. All brackets, jumper cables, cable attaching devices shall be supplied by the vendor. All workmanship must equal that of the Metro-One installation previously installed on this tower. This includes method of cable attachment down the tower side, cable routing, antenna attachment, etc. Vendor will supply and and all parts necessary to Ground antennas, cables, etc. , as well. The Town and Metro- One will approve the above job prior to payment. D. Electronic Equipment: Vendor shall supply two (2) each Motorola Model TLN1718B Signal Quality Modules (or equal) and deliver same to Southold Town Police Headquarters, Main Road, Peconic, New York. l l. Warranties: Successful bidder shall provide a one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, Acts of God, or wind, or water damage need not be included in this warrantee, however, if above damage is directly related to improper installation, the vendor shall repair same at no charge. The response time to evaluate damage and begin repairs shall be not more than 24 hours. Should the vendor fail to initiate repairs within this time frame, the Town of Southold may, at its discretion, call in an outside vendor to effect repairs. The cost of such repairs would be borne by the successful bidder. IV. Non-collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #2 I . The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: Successful bidder shall supply the following : A. Intermodulation Study of Site located on North Country Road, Jamesport, New York, to determine feasibility of installing below equipment at this site. For site information contact John Raynor, Chief Radio Operator, Southold Town Police Headquarters, Main Road, Peconic, New York, (516)765-2600. All frequencies at the site must be studied up to and including any three (3) frequencies combining at up to and including the 4th harmonic. This information shall be supplied to the Town Police and a determination shall be made whether to proceed with site development. Each bidder shall list separately the cost of such a study, however, this cost will be evaluated only in context with the entire bid price. Such such a study indicate that the site is unsatisfactory, the successful bidder will be paid the fee quoted for the study. B. Antenna, Brackets and Installation: (1) Antenna: Vendor shall supply an ASP-817 directional antenna (or equal) , Frequency 158.850. (2) Cable: Vendor shall supply 1 /2 in. "Heliax" (or equal) cable with "N" connectors, as well as any interface cables necessary to connect same to item 1 above and radio equipment listed below. (3) Bracket: Vendor shall supply any bracket material necessary to install the antenna in item 1 above. (4) Installation: The antenna in item 1 above shall be installed at the 80 foot level of the tower at the site in Item I above. All installation procedures must agree with industry standards as well as any directives set forth by the site owner and the Town of southold. The 1 /2 in. Heliax shall be secured to the tower as prescribed by the site owner. The cable shall thence be routed into the building as per the site owners requirements. Antenna shall be aimed east. C. Electronic Equipment: (1) Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 HZ. Additionally this receiver must meet the following specifications: Page 2 - Site #2 (a) Battery operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000Hz into this line. (c) Status tone: Receiver shall generate a continuous status tone of 2175 Hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal, with the proper PL Code, the status tone shall drop off and the signal shall be impressed upon the phone line. (2) Level Setting : Vendor shall set level of above into phone line connected to Southold Town Police Headquarters. This level shall be Odbm at 1000 HZ with a deviation of 3.3kh. Vendor shall also perform any line compensation necessary to insure the proper operation of 1 . above. Ill . Warrantee: Successful bidder shall provide a one year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours. If no response is effected within this time period, the Town of Southold has the right to call in an out- side vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. IV. Non-Collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. V. Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** BID SPECIFICATIONS FOR RADIO EQUIPMENT SITE #3 I . The Town of Southold is soliciting bids for the below listed radio equipment and installation thereof as per these specifications. II. Scope of Work: Successful bidder shall supply the following : A. Antenna: Vendor shall supply a ASP-680 antenna (or equal) for frequency 158.850. B. Transmission Line: Vendor shall supply 100 ft. 1 /2 inch heliax (or equal) with "N" female connectors. C. Jumper Cables: Vendor shall supply any jumper straps necessary between antenna and cable and cable and equipment. D. Installation of antenna and line: Vendor shall install antenna at the 40 ft. level of a tower located at the Orient Fire House, Main Road, Orient, New York, using six (6) crossover plates and three (3) pieces of galvanized pipe per industry standards. Antenna shall be stood off the tower a minimum of one-half wave- length at the operating frequency. E. Electronic Equipment: 1 . Satellite Receiver: Vendor shall supply a receiver capable of operation on a frequency of 158.850 MHZ with CTCSS frequency of 192.8 Hz. Additionally, this receiver must meet the following specifications: (a) Battery Operation: Unit shall have a charging circuit capable of charging a gel cell battery. A gel cell battery shall be provided which will provide for up to 24 hours continuous operation and shall recharge in 48 hours utilizing the power supply above. (b) Unit shall have a 600 ohm output into a standard radio leased line and shall be capable of at least Odbm at 1000hz into this line. (c) Status tone: Receiver shall generate a continuous status tone of 2175 hz when the receiver is in the squelched mode. Upon receipt of an on frequency signal with the proper tone Code, the status tone shall drop off and the signal shall be impressed upon the phone line. 2. Level Setting : Vendor shall set level of above into phone line connected to Southold Town Police Headquarters, Main Road, Peconic, New York. This level shall be Odbm at 1000Hz at 3.3khz of deviation generated into the receiver. Page 2 - Site #3 III. Tone Remote Adapter: Vendor shall supply a tone remote adaptor capatable with a Motorola Centracom 11 located at Southold Town Police Headquarters. This tone remote adapter shall be capable of two (2) frequency operation and shall employ ton keying. This module shall be supplieted to the Southold Town Police. The module must be a Cetec-Vega Model RC-22313-2 (or equal) . The Town has the right to reject any tone remote adaptor which in its opinion will not perform within the Emergency Service environment. The bidder shall state the Manufacturer's name and model number in the bid and shall enclose specifications therefor. IV. Warrantee: Successful bidder shall provide a, one (1) year warrantee on the complete job above. This warrantee shall cover all materials and labor for one (1) year. Any damage due to physical abuse, acts of God and other wind or water damage need not be included in the warrantee. Response time to repair any outage during the warrantee period shall be three (3) hours or less. If no response is effected within this time period, the Town of Southold has the right to call in an outside vendor to repair subject equipment and bill the successful bidder for all charges. By submission of this bid, the successful bidder agrees to the above. V. Non-collusive Bid Certificate: All bidders must submit a Non-Collusive Bid Certificate along with their bid, along with a bank draft or certified check in the amount of $100.00. VI . Bid Date: Bids will be received by the Southold Town Clerk, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 30, 1991 . All bids must be signed and sealed in envelopes plainly marked "Bid on Radio Equipment". The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. ********** NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on RADIO EQUIPMENT