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HomeMy WebLinkAboutRC-2 & MC-2 Asphalt Road Materials (2) J - JUDITH T. TERRY �' Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER _ Fax (516) 765-1823 Telephone (516) 765-1801 i OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 13, 1991 Grant Hendricks 111, President Pavetec Industries Inc. P.O. Box 997 Hauppauge, New York 11971 Dear Mr. Hendricks: The Southold Town Board, at their regular meeting held on May 7, 1991 , rejected all bids for supplying the Town of Southold with Grades RC- 2 and MC-2 Asphalt Road Materials. Your bid was rejected because you stated you would begin delivery of Cutback Asphalt "within 24 hours" of notice to deliver. The specifications require delivery and application of approximately 8,000 gallons "within three (3) hours" of notification by the Highway Department. I am returning herewith your $4, 120.00 bid check, along with a copy of the legal notice to rebid this project, and the required bid documents should you wish to submit another bid. You will note the new bid date is May 30, 1991 , 11 :00 A.M. , Southold Town Clerk's Office. Very truly yours, Judith T. Terry Southold Town Clerk Enclosures cc: Supt. of Hwys. Jacobs JUDITH T. TERRY a'w Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 13, 1991 Paul Corazzini Paul Corazzini Jr. & Sons Inc. 3120 Albertson Lane Greenport, New York 11944 Dear Paul: The Southold Town Board, at their regular meeting held on May 7, 1991, rejected all bids for supplying the Town of Southold with Grades RC- 2 and MC-2 Asphalt Road Materials. Your bid was rejected because you failed to complete the "Bidder's Certificate for Asphalt Cutback" which is a part of the bid packet. am returning herewith your $3,750.00 Bid check, along with a copy of the legal notice to rebid this project, and the required bid documents should you wish to submit another bid. You will note that the new bid date is May 30, 1991, 11 :00 A.M. , Southold Town Clerk's Office. Very truly yours, Judith T. Terry Southold Town Clerk Enclosures cc: Supt. of Hwys. Jacobs 0 0 FOLKc�Gy JUDITH T. TERRY %< Town Hall, 53095 Main Road = P.O. Box 1179 TOWN CLERK v '„ Southold, New York 11971 REGISTRAR OF VITAL STATISTICS Fax (516) 765-1823 MARRIAGE OFFICER �� � Telephone (516) 765-1801 1 �► OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 7, 1991 : RESOLVED that the Town Board of the Town of Southold hereby rejects the bids of Pavetec Industries Inc. and Paul Corazzini Jr. & Sons Inc. with respect to supplying the Highway Department with Grades RC-2 and MC-2 Asphalt Road Materials for the following reasons: Pavetec stated in the Bidder's Certificate that they will deliver the product within 24 hours of notice to deliver by the Highway Department, and Corazzini failed to complete the Bidder's Certificate at all; and be it further RESOLVED that the Town Board hereby authorizes and directs the Town Clerk to readvertise for bids for the purchase and application of 150,000 gallons, more or less as may be needed by the Superintendent of Highways, of Grades RC-2 and MC-2 Asphalt Road Materials, deliver to the Town and applied. T. Terry Southold Town Clerk May 9, 1991 BID FORM FOR ASPHALT ROAD MATERIALS FOR DELIVERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby proposes to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated April 9, 1991,. 4; 1. 6-7 A. Delivered to the Town of Southold and applie�k per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities Allkw'>57 B. Location of Storage Facilities C. Capacity of Storage Facilities 3. The undersigned further states that the type, capacity and number of heated tank trucks and transports that he will utilize are as follows: � _ 4. In submitting this bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The under- signed further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this proposal he or they waive all right to pead any misunderstanding regarding the same. 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ !fi /Lp . 0 " In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the moneys represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of theaward of the bidwith the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract. -1- 7. In submitting this bid the undersigned understands that the Town of Southold will only pay for such road materials as actually ordered and used in any calendar year. DATED 1991 . lAle i Legal n e of ers `firm or orporation B Y:The P. O. Address of the Bidder is: Street //7,5ff City, State, Zip -2- IF A CORPORATION NAME ADDRESS �dL4i. > A-C.�.,D/t,'���1 /// President Y�� n'�o L ,�,�C✓,� �• Ace tfwd-�,•�/lf. Secretary e--P 3 C4 G.v'. 4�-1 4,1e_. Treasurer 1-rt- �` °c��/Lv� �� IF A FIRM NAME OF MEMBERS ADDRESS -3- BIDDER'S CERTIFICATE FOR ASPHALT CUTBACK This is to certify that the undersigned propose to furnish Cutback Asphalt which will comply with the requirements for type ^elL GradeC.2SO /)7C.o?. b The Cutback Asphalt is manufactured by LF-- AS�1P96-Y /wi✓ whose plant is located at �c L),JS W i,- lkJ J The plant has a capacity of cXD/ p j0 gallons per 8 hour day and has regularly manufactured Cut Back Asphalt for the past years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive an award of order or contract on any of the item(s) bid upon we will ' begin delivery of Cutback Asphalt within ours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of �Z.10 49470 gallons per 8 hour day. mp Y Official Tii�tle Date: so — If the bidder is an authorized agent of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that N e of Bidder XJq 117' Street City & Zone No. ate Zip Code is our authorized agent and is capable of making deliveries in compliance with the above certificate. me of n cturer { BY: Official TitleAF Date: =I NON-COLLUSIVE BIDDING CERTIFICATE BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFIES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION : (b) THIS BID OR PROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COMPETITOR OR POTENTIAL COMPETITOR: (c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSAL: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF REGARD- ING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BIL-Iz— OPOSAL N BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT : P -S Name of Officer AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT: 44-6,' ,� /�'�✓�iu Described Project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION ADOPTED BY �,4 ��u �ti��r ti�'� , CORPORATION AT A MEETING OF ITS BOARD OF DIRECTORS HELD ON THE l DAY OF_,:2 1 19�• Secretary LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate, bank draft or certified check in the amount equal to 20 of the amount of the bid, Bid Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 2, 1991 , at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: April 9, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK * PLEASE PUBLISH ONCE, APRIL 18, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Supt. of Hwys. Jacobs Town Clerk's Bulletin Board Dodge Reports Brown's Letters AGREEMENT made this day of 1991, between with its principal office and place of business at hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials for the Town of Southold for $ per gallon. This contract shall be for a period of one (1) year from the day of 1991 . IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SO UT HOLD By Scott Louis Harris CONTRACTOR By STATE OF ) ss: COUNTY OF ) On the day of , 1991 before me personally came to me know, who being by me duly sworn, did depose and say that he resides at and that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the of 1991 before me personally came Scott Louis Harris to me known, who, being by me duly sworn, did depose and say that he resides at 37800 Main Road, Orient, New York; that he is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Under the specifications, bids are sought for the purchase and application of Asphalt Road Material for use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid must be marked "Bid on Asphalt Road Materials." Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York 11971. Bids will be received at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York until 11 :00 o'clock A.M. on May 2, 1991, as set forth in the published Notice to Bidders published in The Long Island Traveler-Watchman and The Suffolk Times. Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in an amount equal to 20 of the amount of the bid. All bid deposit checks except that of the lowest responsible bidder will be returned within five (5) days after signing the contract. The bid check of the lowest responsible bidder will be retained until said bidder has executed and delivered to the Town Clerk the contract, bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his bid deposit shall be for- feited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit of the proper Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in effect at his expense, during the term of the contract, a bond for the faithful performance of the contract, the amount of which shall be 1000 of the total bid price. The form of the required performance bond, the sufficiency of sureties and the manner of execution shall be approved by the Town Board. ITEM NO. 1 Under this Item No. 1, bids are requested for the purchase of 150, 000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1991, of Grades RC-2 and MC-2 Asphalt Road Materials, which materials shall comply with the specifications set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150,000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its requirements for the 1991 calendar year. The bidder will be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. Page 2 - Specifications for the Purchase and Application of Asphalt Road Materials The bidder must have not less than 30, 000 gallons of Grade RC-2 material and not less than 30,000 gallons of Grade MC-2 material in heated storage tanks located in the Town of Southold, or delivered to and applied in locations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit, as and when required by the Superintendent of Highways for the calendar year 1991 . The bidder must specify the facilities which he will maintain in the Town of Southold for storage of the above materials as well as the location of said storage facilities in the Town of Southold, or the heated tank trucks to be utilized in the performance of the contract. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8, 000 gallons within three (3) hours of notification by the Highway Department. The successful bidder's trucks must be equipped with a wheel calibrated instrument for accuracy of application. Each bid must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant, and authorizing the Bidder to act as agency for the supplier in the Town of Southold. The Town will only pay for such road materials as actually ordered and used in any calendar year. DATED : April 9, 1991 . TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS Page 3 SPECIFICATIONS FOR RC-2 AND MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17. 3 15. 7 Spec. Gravity @ 77°F 0. 95 0. 96 Flash Teg CC°F 87. 170 f Vis SSF 140°F 152 149 Distillation % Rec. @ 374°F 14 @ 437°F 19 @ 500°F 21 8 @ 600°F 23 18 @ 680°F 24 23 Distillate o to 680°F @ 374°F 57 @ 4370 78 0 @ 500°F 86 35 @ 600°F 98 78 Residue by diff. % Vol. 76 77 Test on Residue from distial Pen at 77°F 96 187 Ductility at 77°F 110 f 110 f 1/0 Sol in CC 14 99. 9 99. 9 Spot Test OLIENSIS Reg. Reg. DATED : April 9, 1991 ., TOWN OF SOUTHOLD BY : RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS BID FORM FOR ASPHALT ROAD MATERIALS FOR DELIVERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby proposes to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated April 9, 1991 . A. Delivered to the Town of Southold and applied lay per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities_ , --�,,� B. Location of Storage Facilities ,, C. Capacity of Storage Facilities 0'(�ZJ 3. The undersigned further states that the type, capacity and number of heated tank trucks and transports that he will utilize are as follows: 4. In submitting this bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The under- signed further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this 'proposal he or they waive all right to pead any misunderstanding regarding the same. 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ � In case this proposal shall be accepted b the Town of � 75i�, p P P Y Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the moneys represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of theaward of the bid' with the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract. -1- 7. In submitting this bid the undersigned understands that the Town of Southold will only pay for such road materials as actually ordered and used in any calendar year. DATED: • 1991 . egal name of s n, firm or corporation B Y (r� `r The P. O. Address of the Bidder is: I,-)" e- Street 4z a City, State, Zip -2- IF A CORPORATION NAME ADDRESS President1�i�.E�t :�� � 1' -�►�' Secretary Treasurer IF A FIRM NAME OF MEMBERS ADDRESS -3- 4 FROM: EXXON COMPANY, U.S.A. TO: •tea SUPPLY CERTIFICATION PAVING CUTBACKS RC/MC GRADES (INCLUDING RC-250/MC-250) Exxon Company, U.S.A. manufactures these Asphalt Products in Bayonne, NJ. P An adequate on demand inventory is maintained in order to supply normal .f demand for all grades except MC/RC-800 which require 3 day advance notice. Bayonne' s operations hours permit adequate access for our customers. Availability of these grades will be maintained during 1987. JT. E. Williams E BIDDER'S CERTIFICATE FOR ASPHALT CUTBACK This is to certify that the undersigned proposed to furnish Cutback Asphalt which will comply with the requirements for type Grade The Cutback Asphalt is manufactured by whose plant is located at The plant has a capacity of gallons per 8 hour day and has regularly manufactured Cut Back Asphalt for the past years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive an award of order or contract on any of the item(s) bid upon we will begin delivery of Cutback Asphalt within hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of gallons per 8 hour day. Company BY : Official Title Date: If the bidder is an authorized agent of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that Name of Bidder Street City E Zone No. State Zip Code is our authorized agent and is capable of making deliveries in compliance with the above certificate. Name of Manufacturer BY : Official Title Date: i NON-COLLUSIVE BIDDING CERTIFICATE BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFIES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION : (b) THIS BID OR PROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COMPETITOR OR POTENTIAL COMPETITOR: (c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSAL: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF REGARD- ING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT : Nam Officer AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJrE�CT: J ke Described Project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION � L ADOPTED BY CORPORATION AT A MEETING OF ITS BOARD OF D RF(.TnweHELD ON THE _DAY OF 19 �. S creme �J i s: al m LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate, bank draft or certified check in the amount equal to 2% of the amount of the bid, Bid Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 2, 1991 , at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: April 9, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, APRIL 18, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Supt. of Hwys. Jacobs Town Clerk's Bulletin Board Dodge Reports Brown's Letters AGREEMENT made this day of 1991, between with its principal office and place of business at hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials for the Town of Southold for $ per gallon. This contract shall be for a period of one (1) year from the day of 1991 . IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SOUTHOLD By Scott Louis Harris CONTRACTOR By STATE OF ) ss: COUNTY OF ) On the day of , 1991 before me personally came to me know, who being by me duly sworn, did depose and say that he resides at , and that he is the of , the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the of 1991 before me personally came Scott Louis Harris to me known, who, being by me duly sworn, did depose and say that he resides at 37800 Main Road, Orient, New York; that he is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD , SUFFOLK COUNTY, NEW YORK Under the specifications, bids are sought for the purchase and application of Asphalt Road Material for use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid must be marked "Bid on Asphalt Road Materials." Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York 11971. Bids will be received at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York until 11 : 00 o'clock A.M. on May 2, 1991, as set forth in the published Notice to Bidders published in The Long Island Traveler-Watchman and The Suffolk Times. Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in an amount equal to 20 of the amount of the bid. All bid deposit checks except that of the lowest responsible bidder will be returned within five (5) days after signing the contract. The bid check of the lowest responsible bidder will be retained until said bidder has executed and delivered to the Town Clerk the contract, bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his bid deposit shall be for- feited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit of the proper Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in effect at his expense, during the term of the contract, a bond for the faithful performance of the contract, the amount of which shall be 1000 of the total bid price. The form of the required performance bond, the sufficiency of sureties and the manner of execution shall be approved by the Town Board. ITEM NO. 1 Under this Item No. 1, bids are requested for the purchase of 150, 000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1991, of Grades RC-2 and MC-2 Asphalt Road Materials, which materials shall comply with the specifications set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150,000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its requirements for the 1991 calendar year. The bidder will be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. Page 2 - Specifications for the Purchase and Application of Asphalt Road Materials The bidder must have not less than 30,000 gallons of Grade RC-2 material and not less than 30,000 gallons of Grade MC-2 material in heated storage tanks located in the Town of Southold, or delivered to and applied in locations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit, as and when required by the Superintendent of Highways for the calendar year 1991 . The bidder must specify the facilities which he will maintain in the Town of Southold for storage of the above materials as well as the location of said storage facilities in the Town of Southold, or the heated tank trucks to be utilized in the performance of the contract. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8, 000 gallons within three (3) hours of notification by the Highway Department. The successful bidder's trucks must be equipped with a wheel calibrated instrument for accuracy of application. Each bid must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant, and authorizing the Bidder to act as agency for the supplier in the Town of Southold. The Town will only pay for such road materials as actually ordered and used in any calendar year. DATED : April 9, 1991 . TOWN OF SOUTHOLD BY : RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS Page 3 SPECIFICATIONS FOR RC-2 AND MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17. 3 15. 7 Spec. Gravity @ 77°F 0. 95 0. 96 Flash Teg CC°F 87. 170 f Vis SSF 140°F 152 149 Distillation % Rec. @ 374°F 14 @ 437°F 19 @ 500°F 21 8 @ 600°F 23 18 @ 680°F 24 23 Distillate % to 680°F % @ 374°F 57 @ 4370 78 0 @ 500°F 86 35 @ 600°F 98 78 Residue by diff. % Vol. 76 77 Test on Residue from distial Pen at 77°F 96 187 Ductility at 77°F 110 f 110 f 1/0 Sol in CC 14 99. 9 99. 9 Spot Test OLI ENSIS Reg. Reg. DATED : April 9, 1991 ., TOWN OF SOUTHOLD BY : RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS BID - ASPHALT ROAD MATERIALS Bid Opening: 11 :00 A.M., May 2, 1991. Mailed 4/231. BIMASCO, P O Drawer 298, 242 Rabro Dr. , Hauppauge, NY 11788 Attn: Mr. Hendricks 4/30/91 2. Oakdale Asphalt, Inc. , 950-8 Old Medford Ave, Medford, New York 11763 Michael F. Maher 736-0191 5/1 /91 3- Paul Corazzini S Sons, Box 36, Greenport, NY 11944 - 477-1027 4. 5. 6. I LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in STATE OF NEW YORK) accordance with the provisions of Section 103 of the General Municipal )SS: Law,that sealed bids are sought and COUNTY OF SUFFOLK requested for the purchase and appli- ) cation of 150,000 gallons,more or less as may be needed,of Grades RC- ���n�^) �C�L.� 2 and MC-2 Asphalt Road Materials, /C V _of Mattituck, in delivered to the Town of Southold said County, being duly sworn,says that he/she is Principal and applied. Specifications for the above may be obtained at the Office Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, of the Town Clerk,Town of Southold, published at Mattituck, in the Town of Southold, County of Town Hall,Main Road, Southold, New York 11971. Suffolk and State of New York, and that the Notice of which The sealed bids,together with a the annexed is a printed copy,has been regularly published in Non-Collusive Bid Certificate,bank draft or certified check in the amount said Newspaper once each week for / weeks equal to 2%of the amount of the bid, successively, commencing on the l g day of Bid Form,and Bidder's Certificate will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,Main Road, Southold, New York,until 11:00 A.M.,Thurs- day,May 2,1991,at which time they will be opened and read aloud in pub- lic.The Town Board of the Town of Southold reserves the right to reject Principal C any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the lbwn of Southold to do so. All bids must be signed and sealed Sworn t0 b re me is in envelopes plainly marked"Bid on Asphalt Road Materials",and sub- day O 19 / mitted to the Office of the Town c Clerk.The bid price shall not include XJ 7a any tax,federal, stats or local,from which the Town of Southold is exempt DATED:April 9,1991. JUDITH T.TERRY SOUTHOLD TOWN CLERK 7021-1TA18 i COUNTY OF SUFFOL' SS: STATE- OF NEW YOR;, Patricia Wood,- being duly sworn, says that she is the LEUAL NU110E Editor, of THE LONG ISLAND TRAVELER-WATCHMAN, NOTICE TO BIDDERS NOTICE IS HEREBY GIV a public newspaper printed at Southold, in Suffolk County; EN in accordance with the pro- and that the notice of which the annexed is a printed copy, visions of Section 103 of the IIAS heen ,hublished in Said Long Island Traveler-Watchman General Municipal Law, that ,,,sought and re- once c c c a c h week for . . . . . . . . . . . . . . . . . . . . .�. . . . . . weeks sealed bids are quested for the-purchase and ap- plication of 150,000 gallons, more or less as may be needed, successively, commencing on the . . . . . . . . . . . . . . . . . . . . . . 'of Grades RC-2 and MC-2 Asphalt Road Materials, ' delivered to the Town of clay of • • • • • • • • • 191./. . . Southold and applied. Specifications for the above may be obtained at the Office of the �` "r Town Clerk,Town of Southold, Town Hall, Main Road, Southold, ld, New York 11971. Th sealed,bids,together with a Non-Collusive Bid Cerfiticate, Sworn t o h e f o r c m c this . . . . . . . . . . . . . . . . . . . . clay of bank draft or certified check in the amount equal to 2016 of the Cl ' ' ' ' j g amount of the bid, Bid Form, • . . . . ' . . . . " " " ' and Bidder's Certificate will be received by the Town Clerk of the Town of Southold, at the C�,� e�F� /v Southold Town Hall, Main c� `", Cil .,. Road,Southold,Newyork,un- til 11:00 A.M.,Thursday,May 2, " " " " " " " " " " " " " " " " " " ' 1991,at which time they will be Notary Public opened and read aloud in BARBARA A. SCHNEIDER public. The Town Board of the NOTARY PUBLIC, St^te of New York. Town of Southold reserves the No. 4806846 right to reject any and all bids Qualified in Suffolk Co my and waive any and all informali- Commission Expires��311;2- ty in any bid should it be deem- ed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials'"and submitted to the Office of the Town Clerk. The bid price shall not include any tax,federal,state or local,from which the Town of Southold is exempt. DATED: April 9, 1991. JUDITH T. TERRY SOUTHOLD TOWN CLERK 1X-4/18/91(31) STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 12th day of April 1991 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders: Grades RC-2 and MC-2 Asphalt Road Materials. Bid opening: 11 :00 A.M. , Thursday, May 2, 1991, Southold Town Hall. Judith T. Terry Southold Town Clerk Sworn to before me this 12th day of April 19 91 Notary Public JOYCE M.WILKINS Notary Public,State of New York No.4952246,Suffolk County Term Expires June 12,193.x' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained I at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate, bank draft or certified check in the amount equal to 20 of the amount of the bid, I Bid Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 2, 1991 , at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. j DATED: April 9, 1991 . i JUDITH T. TERRY SOUTHOLD TOWN CLERK i I PLEASE PUBLISH ONCE, APRIL 18, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . I Copies to the following: i The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Supt. of Hwys. Jacobs Town Clerk's Bulletin Board Dodge Reports Brown's Letters I LEGAL NOTICE { NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . - The sealed bids, together with a Non-Collusive Bid Certificate, bank draft or certified check in the amount equal to 20 of the amount of the bid, Bid Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 2, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold I and waive an and all informality = reserves the right to reject any and all bids a y Y in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The = bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: April 9, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE, APRIL 18, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times - The Traveler-Watchman Town Board Members Town Attorneys Supt. of Hwys. Jacobs Town Clerk's Bulletin Board Dodge Reports Brown's Letters l� LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and application of 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town of Southold and applied. Specifications for the above may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . The sealed bids, together with a Non-Collusive Bid Certificate, bank draft or certified check in the amount equal to 2% of the amount of the bid, Bid Form, and Bidder's Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, Main Road, Southold, New York, until 11 :00 A.M. , Thursday, May 2, 1991, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Asphalt Road Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state or local, from which the Town of Southold is exempt. DATED: April 9, 1991 . JUDITH T. TERRY SOUTHOLD TOWN CLERK i PLEASE PUBLISH ONCE, APRIL 18, 1991, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, _ TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Suffolk Times The Traveler-Watchman Town Board Members Town Attorneys Supt. of Hwys. Jacobs Town Clerk's Bulletin Board Dodge Reports Brown's Letters AGREEMENT made this day of 1991, between with its principal office and place of business at hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York with offices at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials for the Town of Southold for $ per gallon. This contract shall be for a period of one (1) year from the day of 1991 . IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SOUTHOLD By Scott Louis Harris CONTRACTOR By t STATE OF ) ss: COUNTY OF ) On the day of , 1991 before me personally came to me know, who being by me duly sworn, did depose and say that he resides at and that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Notary Public STATE OF NEW YORK) ss: COUNTY OF SUFFOLK) On the of 1991 before me personally came Scott Louis Harris to me known, who, being by me duly sworn, did depose and say that he resides at 37800 Main Road, Orient, New York; that he is the Supervisor of the TOWN OF SOUTHOLD, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of said corporation, and that he signed his name thereto by like order. Notary Public SPECIFICATIONS FOR THE PURCHASE AND APPLICATION OF ASPHALT ROAD MATERIALS TOWN OF SOUTHOLD, SUFFOLK COUNTY, NEW YORK Under the specifications, bids are sought for the purchase and application of Asphalt Road Material for use by the Southold Town Highway Department in the repair and maintenance of Town Highways. Each bid must be submitted in a sealed envelope clearly endorsed with the name of the person, firm or corporation presenting it. Each bid must be marked "Bid on Asphalt Road Materials." Bid forms and Bidders Certificate may be obtained at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York 11971. Bids will be received at the Office of the Town Clerk of the Town of Southold, Town Hall, Main Road, Southold, New York until 11 :00 o'clock A.M. on May 2, 1991, as set forth in the published Notice to Bidders published in The Long Island Traveler-Watchman and The Suffolk Times. Each bid must be accompanied by a bank draft or certified check made payable to the "Town of Southold" in an amount equal to 20 of the amount of the bid. All bid deposit checks except that of the lowest responsible bidder will be returned within five (5) days after signing the contract. The bid check of the lowest responsible bidder will be retained until said bidder has executed and delivered to the Town Clerk the contract, bonds and all other documents required by these specifications. Should the lowest responsible bidder fail to execute the contract and furnish the bond and other documents required, his bid deposit shall be for- feited to the Town of Southold as liquidated damages and shall be deposited by an officer or employee of the Town of Southold to the credit of the proper Town fund, and the Town Board may award the contract to the second lowest bidder or may reject all bids and readvertise for bids; whichever is deemed in the best interest of the Town. In the event all bids are rejected, all bid checks will be returned immediately upon such rejection. The Town Board reserves the right to reject any and all bids. The successful bidder shall furnish and maintain in effect at his expense, during the term of the contract, a bond for the faithful performance of the contract, the amount of which shall be 100% of the total bid price. The form of the required performance bond, the sufficiency of sureties and the manner of execution shall be approved by the Town Board. ITEM NO. 1 Under this Item No. 1, bids are requested for the purchase of 150, 000 gallons, more or less as may be needed, for the use in repair and maintenance of the town highways, for the calendar year 1991, of Grades RC-2 and MC-2 Asphalt Road Materials, which materials shall comply with the specifications set forth below. The attention of the bidder is specifically called to the fact that the quantity of 150,000 gallons specified herein is an estimate only of the quantity of asphalt material which will be actually required by the Town for its requirements for the 1991 calendar year. The bidder will be paid for only such quantities as are ordered by the Town and delivered and applied by the bidder. Said materials must be delivered and applied in the Town of Southold. Page 2 - Specifications for the Purchase and Application of Asphalt Road Materials The bidder must have not less than 30, 000 gallons of Grade RC-2 material and not less than 30,000 gallons of Grade MC-2 material in heated storage tanks located in the Town of Southold, or delivered to and applied in locations in the Town of Southold designated by the Superintendent of Highways, heated to a temperature of not less than 150 degrees Farenheit, as and when required by the Superintendent of Highways for the calendar year 1991 . The bidder must specify the facilities which he will maintain in the Town of Southold for storage of the above materials as well as the location of said storage facilities in the Town of Southold, or the heated tank trucks to be utilized in the performance of the contract. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 8,000 gallons within three (3) hours of notification by the Highway Department. The successful bidder's trucks must be equipped with a wheel calibrated instrument for accuracy of application. Each bid must be accompanied by a "Bidder Certificate" for Asphalt Cut Back, showing the supplier of this material and the location of the plant, and authorizing the Bidder to act as agency for the supplier in the Town of Southold. The Town will only pay for such road materials as actually ordered and used in any calendar year. DATED : April 9, 1991 . TOWN OF SOUTHOLD BY: RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS Page 3 SPECIFICATIONS FOR RC-2 AND MC-2 ASPHALT MATERIALS GRADE RC-2 MC-2 GR API 17. 3 15. 7 Spec. Gravity @ 77°F 0. 95 0. 96 Flash Teg CC°F 87. 170 f Vis SS F 140°F 152 149 Distillation % Rec. @ 374°F 14 @ 437°F 19 @ 500°F 21 8 @ 600°F 23 18 @ 680°F 24 23 Distillate o to 680°F % @ 374°F 57 @ 4370 78 0 @ 500°F 86 35 @ 600°F 98 78 Residue by diff. o Vol. 76 77 Test on Residue from distial Pen at 77°F 96 187 Ductility at 77°F 110 f 110 f 1/0 Sol in CC 14 99. 9 99. 9 Spot Test OLIENSIS Reg. Reg. DATED : April 9, 1991 , TOWN OF SOUTHOLD BY : RAYMOND L. JACOBS SUPERINTENDENT OF HIGHWAYS BID FORM FOR ASPHALT ROAD MATERIALS FOR DELIVERY TO THE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK ITEM NO. 1 TO THE TOWN BOARD TOWN OF SOUTHOLD SOUTHOLD, NEW YORK 1. The undersigned hereby proposes to furnish and apply 150,000 gallons, more or less as may be needed, of Grades RC-2 and MC-2 Asphalt Road Materials to the Town of Southold, Suffolk County, New York, all in accordance with the Specifications of the Superintendent of Highways of said Town dated April 9, 1991 . A. Delivered to the Town of Southold and applied per gallon. 2. The undersigned further states that the location, type and capacity of the storage facilities in the Town of Southold are as follows: A. Type of Storage Facilities B. Location of Storage Facilities C. Capacity of Storage Facilities 3. The undersigned further states that the type, capacity and number of heated tank trucks and transports that he will utilize are as follows: 4. In submitting this bid the undersigned declares that he is or they are the only person or persons interested in the said bid and that it is made without any connection with any person making another bid for the same contract. The under- signed further declares that he has or they have carefully examined the specifications and this form of bid and has or have satisfied himself or themselves as to all the terms and conditions and understand that in signing this proposal he or they waive all right to pead any misunderstanding regarding the same. 5. Accompanying this proposal is cash, a bank check or certified check in the amount of $ In case this proposal shall be accepted by the Town of Southold, and the undersigned shall fail to execute the contract and in all respects comply with the specifications and this form of bid, the moneys represented by such cash or check shall be regarded as liquidated damages and shall be forfeited and become the property of the Town of Southold; otherwise to be returned to the bidder as provided in the above said provisions. 6. On acceptance of this bid the undersigned does or do hereby bind himself or themselves to enter into a written contract within ten days of the date of notice of theaward of the bid with the said Town of Southold, and to comply in all respects with the provisions of the specifications in relation to the security for the faithful performance of the terms of said contract. -1- 7. In submitting this bid the undersigned understands that the Town of Southold will only pay for such road materials as actually ordered and used in any calendar year. DATED : 1991 . Legal name of person, firm or corporation BY : The P. O. Address of the Bidder is: Street City, State, Zip -2- 1 IF A CORPORATION NAME ADDRESS President Secretary Treasurer IF A FIRM NAME OF MEMBERS ADDRESS -3- BIDDER'S CERTIFICATE FOR ASPHALT CUTBACK This is to certify that the undersigned proposed to furnish Cutback Asphalt which will comply with the requirements for type Grade The Cutback Asphalt is manufactured by whose plant is located at The plant has a capacity of gallons per 8 hour day and has regularly manufactured Cut Back Asphalt for the past years. The specific source of the Asphaltic Base is selected Gulf Coast and Venezuelian Crudes. If we receive an award of order or contract on any of the item(s) bid upon we will begin delivery of Cutback Asphalt within hours of notice to deliver. We agree to furnish Cutback Asphalt at the rate ordered to maximum rate of gallons per 8 hour day. Company BY: Official Title Date: If the bidder is an authorized agent of the manufacturer, the following authorization must be executed by the manufacturer: This is to certify that Name of Bidder Street City & Zone No. State Zip Code is our authorized agent and is capable of making deliveries in compliance with the above certificate. Name of Manufacturer BY: Official Title Date: NON-COLLUSIVE BIDDING CERTIFICATE BY SUBMISSION OF THIS BID OR PROPOSAL, THE BIDDER CERTIFIES THAT: (a) THIS BID OR PROPOSAL HAS BEEN INDEPENDENTLY ARRIVED AT WITHOUT COLLUSION : (b) THIS BID OR PROPOSAL HAS NOT BEEN KNOWINGLY DISCLOSED, PRIOR TO THE OPENING OF BIDS OR PROPOSALS FOR THIS PROJECT, TO ANY OTHER BIDDER, COMPETITOR OR POTENTIAL COMPETITOR: (c) NO ATTEMPT HAS OR WILL BE MADE TO INDUCE ANY OTHER PERSON, PARTNERSHIP OR CORPORATION TO SUBMIT OR NOT TO SUBMIT A BID OR PROPOSAL: (d) THE PERSON SIGNING THE BID OR PROPOSAL CERTIFIES THAT HE HAS FULLY INFORMED HIMSELF REGARD- ING THE ACCURACY OF THE STATEMENTS CONTAINED IN THIS CERTIFICATION AND UNDER THE PENALTIES OF PERJURY AFFIRMS THE TRUTH THEREOF, SUCH PENALTIES BEING APPLICABLE TO THE BIDDER AS WELL AS TO THE PERSON SIGNING IN ITS BEHALF: (e) THAT ATTACHED HERETO (IF A CORPORATE BIDDER) IS A CERTIFIED COPY OF THE RESOLUTION AUTHORIZING THE EXECUTION OF THE CERTIFICATE BY THE SIGNATOR OF THIS BID OR PROPOSAL IN BEHALF OF THE CORPORATE BIDDER. RESOLVED THAT : Name of Officer AUTHORIZED TO SIGN AND SUBMIT THE BID OR PROPOSAL OF THIS CORPORATION FOR THE FOLLOWING PROJECT: Described Project AND TO INCLUDE IN SUCH BID OR PROPOSAL THE CERTIFICATE AS TO NON- COLLUSION REQUIRED BY SECTION 103-d OF THE GENERAL MUNICIPAL LAW AS THE ACT AND DEED OF SUCH CORPORATION AND FOR ANY INACCURACIES OR MISSTATEMENTS IN SUCH CERTIFICATE THIS CORPORATE BIDDER SHALL BE LIABLE UNDER THE PENALTIES OF PERJURY. THE FOREGOING IS A TRUE AND CORRECT COPY OF THE RESOLUTION ADOPTED BY CORPORATION AT A MEETING OF ITS BOARD OF DIRECTORS HELD ON THE DAY OF 19 Secretary �oc��FFOLK�OGy JUDITH T. TERRY L Town Hall, 53095 Main Road TOWN CLERK 0 T P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICERV� Fax (516) 765-1823 Telephone (516) 765-1801 1 ,�• OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 9, 1991 : RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the purchase and application of 150,000 gallons, more or less as may be needed by the Superintendent of Highways, of Grades RC-2 and MC-2 Asphalt Road Materials, delivered to the Town and applied. At Judith T. Terry Southold Town Clerk April 10, 1991 Highway Department Town of Southold Peconic Lane Peconic, N.Y. 11958 RAYMOND L.JACOBS Tel.765-3140 Superintendent 734-5211 RESOLUTION BY : SECONDED BY : RESOLVED : That the Town Board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the Superintendent of Highways for the purchase and application of 150 , 000 gallons , more or less as may be needed , of Grades RC-2 and MC-2 Asphalt Road Materials , delivered to the Town of Southold and applied . VOTE OF THE TOWN BOARD Supervisor Scott L . Harris (Yes) (No) Justice Raymond W . Edwards ( Yes) (No) Councilman George L . Penny IV (Yes) (No) Councilwoman Ruth D . Oliva (Yes) (No) Councilwoman Ellen M . Latson (Yes) (No) Councilman Thomas H . Wickham (Yes) (No) Town Clerk , Town of Southold Dated : April 9 , 1991