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Home My WebLink About1974 3 ELAINE F. KALDOR CERTIFIED PUBLIC ACCOUNTANT a 54B ROANOKE AVENUE -� RIVERHEAD, N. Y. 11901 's TELEPHONE 516 — 727-7888 �a 3 BOTANY LANE STONY BROOK, N. Y. 11790 Theodore Heuser TELEPHONE 516 — 751-3541 g Associate a i i February 28, 1975 Town Board S Town of Southold Town Hall Greenport, New York 11944 Gentlemen: We have examined the Financial Statements of the Town of • Southold, Suffolk County, New York, as of December 31, 1974, which are listed on the accompanying index, for the calendar year 1974. ,y The accounting records are maintained according to the New _ - York State Uniform Chart of Accounts for Towns - Single Entry, established by the State Comptroller. Our examination included such tests of the accounting records and such other auditing procedures, as we considered necessary, to verify the recorded cash receipts and cash disbursements. In our opinion, the accompanying Financial Statements present fairly the recorded cash transactions of the Town of Southold, Suffolk County, New York, for the Year Ended December 31, 1974. Very truly yours, ELAINE F. KALDOR Certified Public Accountant bef p' _! i i i COMMENT :I .1 A meeting was held with the auditors of Fishers Island Ferry District Chairman of the Board and Manager, Raymond Doyan, at which time coding of Ferry District Accounts were coordinated with account codes in the Town Supervisor's Office. In a meeting with a representative of Daugherty & Company, the entire accounting procedure was reviewed and changes were recommended by our staff which have been put into effect during the past year. In view of increased town activities and transactions, it is suggested that consideration be given to alternate record keeping methods such as: 1) The installation of a bookkeeping machine system, 2) A one-write system in which checks and disbursement journal and ledger are written in one operation, or 3) A computerized general ledger system using a data service company such as Automated Business Services and Automated Data Processing. a+' TOWN OF SOUTHOLD ;± INDEX EXHIBIT Statement Summarizing Cash Transactions-All Funds, for the Year Ended December 31, 1974 A Statement of Cash Receipts, Expenses, and Balances - General Funds, for the Year Ended December 31, 1974 B Statement of Cash Receipts, Expenses, and Balances - .Highway Funds, for the Year Ended December 31, 1974 C Statement of Cash Receipts, Expenses, and Balances - Special Districts, for the Year Ended December 31, 1974 D Statement of Cash Receipts, Expenses, and Balances - Nutrition Program Funds, for the Year Ended December 31, 1974 E Statement of Cash Receipts, Expenses, and Balances - Reserve Funds, for the Year Ended December 31, 1974 F S j Statement of Cash Receipts, Disbursements, and Balances Trust and Agency Fund, for the Year Ended December 31, 1974 G Statement of Indebtedness, for the Year Ended December 31, 1974 H St,a.tement of Federal Revenue Sharing Funds Year Ended 12-31-74 I SCHEDULE Schedule of General Fund Expenses - Town-Wide, for the Year Ended December 31, 1974 1 Schedule of General Fund Expenses - Part-Town, for the Year Ended December 31, 1974 2 Schedule of Bank Reconciliations - Town Clerks Office As of Dates Indicated 3 Schedule. of Bank Reconciliations - Justices of the Peace for the Year Ended December 31, 1974 4 MEMO ONLY Reconciliation of Fishers Island Ferry District Bank Balances - Receipts and Disbursements 5 t EXHIBIT "A" TOWN OF SOUTHOLD SUMMARY OF ALL CASH FUNDS --' 1974 I F BALANCE RECEIPTS DISBURSEMENTS BALANCE Dec 31-1974 ACCOUNT Jan 1-1974 73,132 $ 634,314 $ 653,303 $ 254,143 2 General-Town-Wide $ 798,773 124,716 General-Part-Town 79,006 844,483 617,375 179,948 Highway Dept. 204,744 592,579 3,535 87,498 3,611 87,422 Special Districts 2,000 -0- -0- 2,000 Reserve Fund 374,822 15,031 Trust and Agency 13,446 376,407 23,824 378,032 Federal Revenue Sharing 232,529 169,327 681,503 Tax Accounts 505,862 8,682,715 7507074 �'28,434_0_ 30,784 2,350 Nutrition Program-Rec. 1,681 1,038 643 Fund-Special -0--- TOTALS $1,31 4 $11;419,788 $10,092,065 $2,641,977 1 i r EXHIBIT "B" STATEMENT OF CASH AtCEIPTS, EXPENDITURES AND BALANCES GENERAL FUNDS - 1974 TOWN-WIDE PART-TOWN BALANCE, JANUARY 1, 1974 $273,132. $ 79,006. RECEIPTS } Real Property Taxes , 344,334 715,050 Interest and Penalties on Taxes 5,167 Town Clerk Fees 4,470 Airport Revenues 224 Park and Recreation Fees 7,358 Recreation Concessions 700 Interest on Deposits 32,108 30,305 Business Licenses 25 Bingo Licenses 2,518 Dog Licenses 3,911 Permits 2,012 Fines and Forfeiture 7,522 Sales of Material 7,325 State Aid - Welfare 3,065 it it - Per Capita 95,906 47,205 it it - Mortgage 78,374 It " - Railroad Tax Loss 2,809 - Environment 1,176 Refunds of Prior Year Expenditures 10,273 Recycled Refuse 2,249 Inter-Fund Transfer 1,320 Narcotic Guidance Council 21,468 Fees Police 1,233 Building Dept. Revenues 33,478 Health Dept. Fees 1,480 '! Use of Police Radio 5,400 State Aid - Navigation and Traffic 686 Federal Emergency Program 2,288 Refunds of Current Year Expenditures 7,358 Total Receipts $634,314 $844,483 Total Receipts and Balances 907,446 923,489 Less - Expense From Schedule #1 653,303 Less - Expense From Schedule #2 798,773 Balance - December 31, 1974 - From Exhibit A $254,143 '$124,716 P i, i `SG EXHIBIT "C" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCES HIGHWAY FUNDS FOR YEAR ENDED DECEMBER 31, 1974 REPAIRS AND SNOW AND IMPROVEMENTS BRIDGES MACHINERY MISC. ITEM # 1 ITEM #2 ITEM # 3 ITEM #4 BALANCE, JANUARY 1, 1974 $ 88,669 $2,518 $ 38,307 $ 75,250 RECEIPTS Real Property Taxes 321,172 105,000 102,408 Interest on Deposits 20,939 6,980 6,980 Town-Wide Services 6,682 Other Districts 3,556 States .id 14-leage 13,238 Federal Emergency Emp. Program 2,322 2,322 Refunds 980 ------ TOTAL RECEIPTS $362,207 $ NONE $ 120,984 $ 109,388 TOTAL RECETPTS 'AND BALANCE $450,876 $2,518 159,291 184,638 EXPENSES General Repairs $307,456 Employees Fringe Benefits 61 ,090 11,358 21,956 Personal Services 48,224 70,472 Equipment 33,048 Expenses-Contractual 37,758 26,013 TOTAL EXPENSES $368,546 NONE $130,388 $118,441 BALANCE DECEMBER 31, 1974 $82,330 $ 2,518 $ 28,903 $ 66,197 �`r EXHIBIT "D" i TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCES SPECIAL DISTRICT FUNDS - YEAR ENDED DECEMBER 31, 1974 BALANCE BALANCE JAN. 1, 1974 RECEIPTS EXPENSES DEC. 31, 1974 E-W Greenport, Fire District $ 833 $21,952 $22,340 $445 E-W Greenport, Lighting Dist. 281 6,440 6,550 171 Cutchogue, Light 231 14,655 14,190 696 Mattituck, Light #1 134 15,068 14,619 523 Mattituck Light #2 74 1,290 1,266 98 Southold, Light 1,015 12,436 12,820 631 Peconic, Light 78 3,251 3,151 178 Orient, Light 23 4,902 4,702 223 East Marion, Light 96 3,674 3,605 165 Fishers Island, Light 625 2,580 2,799 406 Bayview Area Street Improvement Dist. _ 145 1,250 1,320 75 TOTALS $3,535 $87,498 $$7,4.22 3,611 EXHIBIT "E" . TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCE NUTRITION FUND - FOR YEAR ENDED DECEMBER 31, 1974 REVENUES- NUTRITION FUND - REGULAR Suffolk County $24,746 Town of Southold 5,000 Contributions 1,038 Total Receipts $30,784 DISBURSEMENTS Manager $6,917 Dietitian 150 Food - Labor - Etc. 21,367 Total Disbursements $28,434 BALANCE 12-31-74 $ 2,350 NUTRITION FUND - SPECIAL Contributions $1,681 Trans, To Regular Account 1,038 BALANCE 12-31-74 $ 643 EXHIBIT "F" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCE-' i RESERVE FUNDS - FOR YEAR ENDED DECEMBER 31, 1974 MAPPING TOTAL v BALANCE, JANUARY 1, 1974 $2,000. $2,000 RECEIPTS -0- -0- T 0- TOTAL CASH AVAILABLE $2,000. $2,000. EXPENSES -0- - -o- BALANCE, DECEMBER 31, 1974 $2,000. $2,000. g, t r ;k ri? t t` • t f F EXHIBIT' "G" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, DISBURSEMENTS AND BALANCES TRUST AND AGENCY FUND - YEAR ENDED DECEMBER 31, 1974 BALANCE BALANCE ;i JAN. 1, 1974 RECEIPTS DISBURSEMENTS DEC. 31, 1974 Group Insurance $ -0- $ 39,239 $ 39,239 $ -0- State Income Tax -0- 37,997 37,997 -0- Federal Income Tax -0- 152,261 152,261 -0- Social Security 11,926 126,780 124,262 14,444 Guarantee And Bid Dep. 700 500 700 500 Park Land Deposits 758 7,688 8;446 -0- Bingo Licenses -0- 2,048 2,048 -0- N.Y.S. Sales Tax 21 571 546 46 ` Town $ County Taxes 505,862 8,682,715 7,507,074 1,681,503 Emergency Employ. Funds -0- 6,932 6,932 -0 Confiscated Money 41 -0- -0- 41 Assoc. &Union Dues -0- 2,391 2,391 -0-- TOTAL $519,308 $9,059,122 $7,881,896 $1,696,534 i; a EXHIBIT "H" TOWN OF SOUTHOLD . STATEMENT OF INDEBTEDNESS i FOR YEAR ENDED DECEMBER 31, 1974 I' OUTSTANDING OUTSTANDING JAN. 1, 1974 ISSUED PAID DEC.31, 1.974 CAPITAL NOTE Codification 4/72 $ 3,250 -0- $ 3,250 $-0- TOTAL CAPITAL NOTES $ 3,250 -0 $ 3,250 -0- BOND ANTICIPATION NOTES Construction Police Bldg. 5/71 74,100 24,700 49,400 Road Imp. Bayview 11/70 2,400 1,200 1,200 Grand Ave. Bridge 2/71 30,000 10,000 20,000 Road Imp. BayHaven 8/71 6,300 2,100 4,200 TOTAL BOND ANTIC. NOTES $112,800 -0- $38,000 $74,800 BONDS Machinery Serial Bond 1/72 27,840 6,960 20,880 Road Imp. Terry Waters Serial Bond 6/72 8,400 2,100 6,300 s TOTAL SERIAL BONDS $36,240 $-0- $ 9,060 $27,180 TOTAL INDEBTEDNESS $152,290 $-0- $50,310 $101,980. NOTE: Does not include Ferry District or Park District Debt. Exhibit "I" STATEMENT OF FEDERAL REVENUE SHARING FUNDS FOR YEAR ENDED DECEMBER 31, 1974 i • BALANCE JAN. 1 $232,529 RECEIPTS Federal Revenue' Sharing $ 143,582 4, Interest Earned 25,717 Refund 28 $ 169,327 TOTAL BALANCE AND RECEIPTS $401,856 DISBURSEMENTS Town Hall - Contractural Expenses $ 23,160 Dog Pound - 664 TOTAL DISBURSEMENTS $ 23,824 BALANCE DEC. 31 1974378 032 L i t f rr E L i. SCHEDULE #1 Page 1 of 5 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 1974 GENERAL 'GOVERNMENT SUPPORT 1974 1973 LEGISLATIVE $13,800 $13,200 i.. Town Board - Salaries 3,108 2,575 - Expenses 16,908 15,775 JUDICIAL 38,4Q8 33,996 Justices Salaries 4,145 4,140 Expenses 42,553 38,136 EXECUTIVE 38,311 36,348 Supervisor - Salaries 475 792 - Equipment 4,499 3,985 - Expenses 43,285 41,125 i TL FINANCE 1,200 1,200 Auditor - Contractual Expenses 1,200 1,200 f 12 677 Personal Salaries 15,386 , Tax Collection 8,725 - Expenses 262=--054 21,402 r 51 887 56,323 Assessment - Personal Salaries 6,408 - Expenses 3,331 55,218 62,731 STAFF 20,088 17,888 Town Clerk - Personal Salaries 2,293 175 - Expenses 2,163 Equip. Expense 22,381 20,226 1,500 10,500 Law - Personal Salaries 17,611 5,002 Expenses 19,111 15,502 3,756 2,187 Engineer - Contractual Expenses 3,756 2,187 ,a 2,500 2,500 public Works Admin. - Personal Salaries 2,500 2,500 SCHEDULE # 1 Page 2 of 5 q , TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES ` • TOWN-WIDE YEAR ENDED 5-ECEM ER 31, 1974 1974 1973 SHARED SERVICES Buildings - Personal Salaries $11,329 $11,499 - Expenses 26,346 40,417 37,675 51,916 Central Data Processing - Expenses 8,910 3,876 8,910 3,876 SPECIAL ITEMS Contingent Fund - Grand Ave. Bridge -0- 12,000 Unallocated Insurance 18,323 25,713 Municipal Assoc. Dues 400 400 $18,723 $38,113 EDUCATION Attendance Officer- Personal Salaries 1,200 1,200 1 ,200 1,200 TOTAL GOVERNMENT SUPPORT 295;474 315,889 PUBLIC, TRAFFIC Traffic Control - Equipment 1,725 3,615 - Expense 3,464 2,273 5,I89 5,888 SAFETY FROM ANIMALS Control of Animals - Personal Salaries 5,536 5,256 - Expense 3,941 2,713 - Equipment Expense -0- 4,326 9,477 12,295 OTHER PROTECTION Civil Defense - Expenses 639 843 Codification Expenses -0- 2,617 Examining Board 450 -0- 1,089 3,460 TOTAL PUBLIC SAFETY $ 15,755 $21,643 -.- h SCHEDULE #1 Page 3 of 5 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES • TOWN-WIDE YEAR ENDED DECEMBER 31, 1974 i 1974 1973 HEALTH PUBLIC HEALTH Narcotic Guidance Council - Salary $ 19,328 -0- - Expenses 6,536 $ 329 TOTAL HEALTH 25,864 329 TRANSPORTATION j AIRPORT - Expenses -0- 915 915 Off-Street Parking - Salaries 5,242 7,270 Expenses 793 545 6,035 7,815 TOTAL TRANSPORTATION 6,035 8,730 ECONOMIC ASSISTANCE AND OPPORTUNITY SOCIAL SERVICES Home Relief - Expenses 10,698 12,440 Burials 500 500 ECONOMIC DEVELOPMENT Publicity 3,000 3,000 i ECONOMIC OPPORTUNITY Emergency Employment Program _0- 1 .500 OTHER Veterans Services 1,200 1,000 TOTAL ECONOMIC ASSISTANCE AND OPPORTUNITY 15,398 16,440 SCHEDULE # 1 Page 4 of 5 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES I TOWN-WIDE YEAR ENDED DECEMBER 31, 1974 • 1974 1973 j CULTURE - RECREATION Recreation - Contractual $ 1.1,685 -0- Parks - Personal Salaries 4,303 $ 2,083 - Expenses 968 2,000 j 5,271 4,083 Beach and Pool - Personal Salaries 23,444 21,602 - Equipment 690 -0- - Expenses 9,353 12,643 33,487 34,245 Youth Programs - Expenses 3,107 4,669 CULTURE Libraries 35,000 35,000 ti Historian - Personal Services 1,500 79 - Expenses 5,358 5,010 6,858 5,089 i. Celebrations - Expenses 678 491 ADULT ACTIVITIES Programs For Aging 5,975 -0- Adult Recreation - Expenses 3,539 3,012 9,514 73;UI z- TOTAL CULTURE - RECREATION $165,600 $ 86,589 HOMES AND COMMUNITY SERVICES SANITATION }} Refuse and Garbage - Personal Services 37,482 34,638 - Expenses 13,140 12,246 50,622 46,884 CO•IMUNITY ENVIRONMENT Beautification 475 950 Shellfish 1,176 2,000 Drainage -0- 563 Shaee Trees 1,983 -0- r $ 3,634 $ 3,513 I #i n SCHEDULE It 1 Page 5 of 5 -'OWN OF SOUTHOLD • SCHEDULE 'OF GENERAL FUND EXPENSES ` TOWN-WIDE YEAR ENDED DECEMBER 31, 1974 197=1 1973 NATURAL Conservation - Personal Services $ 7,283 $ 6,296 Expenses 3,783 488 11,066 6,784 SPECIAL SERVICES Cemetaries 6 6 6 6 TOTAL HOME AND COMMUNITY SERVICES 65,328 57,187 UNDISTRIBUTED EMPLOYEE BENEFITS State Retirement 40,501 38,822 Social Security 16,939 14,616 Workmans Compensation 2,299 2,559 Hospital and Disability Insurance 12,535 9,658 TOTAL EMPLOYEE BENEFITS 72,274 65,655 INTERFUND TRANSFER Transfer to Special Districts 1,320 -0- DEBT SERVICE PRINCIPAL Statutory Bonds 6,960 6,960 Interest Bonds 919 1,148 �^ Bond Anticipation Notes 34,700 38,200 interest on Bond Anticipation Notes 3,389 3,952 P. � Capital Notes 3,250 6,500 Interest on Capital Notes 195 280 'T'OT'AL DEBT SERVICE $ 49,413 $ 57,040 OTHER Refund of Revenues 842 -0- TOTAL TOWN-WIDE EXPENSES $653,303 $631,502 1� is SCHEDULE #2 Page 1 of 2 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES PART-TOWN YEAR ENDED DECEMBER 31, 1 '72 GENERAL GOVERNMENT SUPPORT 1974 1973 } SPECIAL ITEMS Refunds $ -0- $ 107 Unallocated Insurance 10,708 11,357 Total General Government Support, 10,708 11,464. i PUBLIC SAFETY Law Enforcement Police - Personal Services $436,648 $390,834 - Equipment 25,924. 19,997 - Expenses 57,508 48,092 317TI-nu -TS ;g�3• Bay Constable - Personal Services 10,300 9,800 - Expenses 9,125 7,160 - Equipment Expenses -0- 7,487 Other Protection 19,425 24,447 Safety Protection - Personal Services 33,572 22,557 - Expenses 3,048 2,378 36,620 24,935 TOTAL PUBLIC SAFETY $576,125 $508,305 HEALTH Registrar of Vital Statistics - Personal Salaries $ 2,500 $ 2,500 TOTAL PUBLIC HEALTH 2,500 2,500 HOME;COMMUNITY SERVICES GENERAL ENFIRONMENT Zoning - Personal Services $ 14,874 $ 15,489 - Expenses 2,587 3,625 17,461 19,114 Planning - Personal Services 17,391 13,785 - Expenses 5,497 5,442 22,888 19,227 TOTAL HOME & COMMUNITY SERVICES $ 40,349 $ 38,341 t ti of SCHEDULE # 2 NOW Page 2 of 2 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES N PART�TOWN YEAR ENDED DECEMBER 31, 1974 UNDISTRIBUTED 1974 1973 r EMPLOYEE BENEFITS Life Insurance $ 1,450 $ 1,400 State Retirement 120,566 94,295 Social Security 26,500 22,157 Workman's Compensation 4,648 5,461 Hospital Insurance 15,927 11,044 TOTAL EMPLOYEES BENEFITS $ 169,091 $ 134,357 NON BUDGETARY DISBURSEMENTS Federal Emergency Emp. Program $-.u,_ _0;: $ 7,900. TOTAL NON BUDGETARY DISB. $ -0- $ 7,900. TOTAL PART-TOWN EXPENSES $798,773 $702,867 i ti SCHEDULE # 3 TOWN OF SOUTHOLD TOWN CLERICS OFFICE BANK RECONCILIATIONS j AS OF DATES INDICATED • TOWN CLERK - ALBERT RICHMOND i North Fork Bank and Trust Co. ! Southold, New York Bank Balance 12/31/74 $2,194.66 Deposit in Transit 273.56 2,468.22 Outstanding Checks 2,468.22 Ledger Balance -0- TOWN TRUSTEE - J.T. BOKEN Security National Bank Southold, N.Y. Bank Balance 12/31/7z� 114.00 Deposit In Transit 10.00 124.00 Outstanding Checks 124:00 Ledger Balance -0- RECEIVER 0-RECEIVER OF TAXES - GEORGE MELLAS Security National Bank Southold, New York Bank Balance 6/29/74 -0- Ledger Balance -0- 1973 - 1974 TAX YEAR Taxes Per Warrant 1973-1974 $8,'178,565.48 Adjustments 1973-1974 2,725.20 Total $8,281,290.68 COLLECTIONS Taxes Collected 1973-1974 $8,028,189.39 Taxes Trans. to County 1973-1974 253,101 .29 Total $8,281 ,290.68 1974-1975 TAX YEAR Security National Bank Bank Balance 12/31/74 $1,974,801 .15 Outstanding Checks 1,681 ,502.56 Ledger Balance $ 293,298.59 SCHEDULE #4 TOWN OF SOUTHOLD JUSTICES OF THE PEACE BANK RECONCILIATIONS AS OF DECEMBER 31, 1974 JUSTICE MARTIN SUTER i, North Fork Bank and Trust Co. Mattituck, New York Balance 12/31/74 $1,794.00 R O/S Checks _ 650.00 Total _1,144.00 Justices Ledger - Bail Money 47.5.00 - Fines and Fees Due State 669.00 Total $1,144.00 JUSTICE LOUIS M. DEMAREST Valley National Bank of New York Greenport, New York Balance 12/31/74 $3,247.00 Deposit in Transit 311 .00 3,558.00 0/S Checks 296.00 Total $ 3,262.00 Justices Ledger - Bail Money $3,105.00 - Fines Pending 135.00 - Due - Others 22.00 Total $3,262.00 1 r i i' ! SCH iDULF? 5 b1EM0 ON Ll FISHERS ISLAND FERRY DISTRICT j BANK RECONCILIATION AND CASH POSITION AS OF DEC. 31-1974 Valley National Bank Bank Balance 12-31-74 $32,455.75 Greenport, N.Y. Deposit 12/31 In Transit 1,182. 10 Sub-Total 33,637.85 Less Outstanding Checks 15,204.22 18,433.63 Cert. Of Deposit #7035 _ 55,000.00 73,433.63 TRUST AND AGENCY ACCOUNT" No. Fork Bank & Trust Co. Bank Balance 12-31-74 6,179.36 Outstanding Checks _ 341.98 j Cash Balance 5,837.38 RECONCILIATION Balance Bal . 1-1-74 Receipts Disbursement 12-31-74 Fishers Island Ferry District - Operating $82,983. 27 $343,083.96 x:;52,633.60 $73,43:?.63 Trust and Agency Account 335.38 21,S16.44 16,314 .44 5,837 .35 1 er i 'A°MMMM.'V"•'u'Vt,..�i kNyR.tt rl'?ILxr.:Rr•IMMT:F^.xNigYNf4.h....rtl..iuw'^nT.^:.•rutty.v 9r, it.:..y.,... ,. eYu ;,..4..w •. .. z -.