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Home My WebLink About1973 Y' ELAINE F. KALDOR CERTIFIED PUBLIC ACCOUNTANT f 548 ROANOKE AVENUE 3 RIVERHEAD, iN. Y. 11901 TELEPHONE 516 — 727-7888 3 BOTANY LANE Theodore Heuser STONY BROOK, N. Y. 11790 Associate TELEPHONE 516 751-3541 February 8, 1974 Town Board Town of Southold Town Hall Greenport, New York 11944 Gentlemen: We have examined the Financial Statements of the Town of Southold, Suffolk County, New York, as of December 31, 1973, which are listed on the accompanying index, for the calendar year 1973. The accounting records are maintained according to the New York State Uniform Chart of Accounts for Towns - Single Entry, established by the State Comptroller. Our examination included ...-, such tests of the accounting records and such other auditing procedures, as we considered necessary, to verify the recorded cash receipts and cash disbursements. In our opinion, the accompanying Financial Statements present fairly the recorded cash transactions of the Town of Southold, Suffolk County, New York, for the Year Ended December 31, 1973. Very truly yours, ELAINE F. KALDOR Certified Public Accountant jar w A COMMENT Since it is the responsibility of the town board and the supervisor to review the financial status of the Fishers Island Ferry District, a meeting will be held with the auditors of the District in an effort: to confirm the code of accounts currently in use by the District with a code of accounts needed for reporting ; purposes to the State Department of Audit and Control . In addition, a general review of the cash receipts system will be made. .h 1 �M t TOWN OF SOUTHOLD INDEX EXHIBIT Statement Summarizing Cash Transactions - All Funds, for the Year Ended December 31, 1973 A Statement of Cash Receipts, Expenses, and Balances - General Fund, for the Year Ended December 31 , 1975 B Statement of Cash Receipts, Expenses, and Balances - Highway Funds, for the Year Ended December 31, 1973 C Statement of Cash Receipts, Expenses, and Balances - Special Districts, for the Year Ended December 31, 1973 D Statement of Cash Receipts, Expenses, and Balances - Capital Fund, for the Year Ended December 31, 1973 E Statement of Cash Receipts, Expenses, and Balances - Reserve Funds, for the Year Ended December 31, 1973 F Statement of Cash Receipts, Disbursements, and Balances - Trust and Agency Fund, for the Year Ended December 31 , 1973 G Statement of Indebtedness, for the Year Ended December 31 , 1973 H SCHEDULE Schedule of General Fund Expenses - Town-Wide, for the Year Ended December 31, 1973 1 Schedule of General Fund Expenses - Part-Town, for the Year Ended December 31, 1973 2 Schedule of Bank Reconciliations - Town Clerks Office - As of Dates Indicated 3 Schedule of Bank Reconciliations - Justices of the Peace for the Year Ended December 31, 1973 4 EXHIBIT "A" TOWN OF SOUTHOLD SUMMARY OF CASH ALL FUNDS 1973 BALANCE BALANCE ACCOUNT Jan. 1st RECEIPTS DISBURSEMENTS Dec. 31st General - Town-Wide $ 243,188. $ 661,446. $ 631,502. $ 273,132. General - Part-Town 67,038. 714,835. 702,867. 79,006. Highway Funds 220,306. 588,525. 604,087. 204,744. Special Districts 9,260. 77,174. 82,899. 3,535. Capital Funds 56,649. 12,000. 68,649. - 0 - Reserve Funds 2,000. - 0 - 2,000. Trust and Agency 11,008. 368,995. 366,557. 13,446. Federal Revenue 62,453. 171,051. 975. 232,529. Tax Accounts 933,526. 5,892,873. 6,320,537. 505,862. TOTALS $1,605,428. $8,486,899. $8,778,073. $1,314,254. i_ j�; .�,. CXHIB "B"-V IT ` STATEMENT OF CASH RECEIPTS, EXPENDITURES AND BALANCES GENERAL FUNDS m 1973 TOWN-WIDE PART-TOWN BALANCE, JANUARY 1, 1973 $243,188. $ 67,038. RECEIPTS Real Property Taxes 390,073. 591,650. Interest and Penalties on Taxes 3,861. Town Clerk Fees 2,306. Airport Revenues 153. Park and Recreation Fees 8,015. Recreation Concessions 700. Interest on Deposits 18,412. 21,330. Business Licenses 35. Bingo Licenses 2,096. Dog Licenses 4,039. Permits 3,068. Fines and Forfeiture 7,496. `" Sales of Material 8,524. State Aid - Welfare 6,840. - Per Capita 88,175. 43,400. n " - Mortgage 103,927. ^. Railroad Tax Loss 2,916. Equipment Sale 302. Refunds of Current Year Expenditures 818. 1,868. ,. Recycled Refuse 1,530. Social Security Refund 155. Federal Emergency Em Program g Y P• g 82005. 7,147.. Fees Police 1,112. Building Dept. Revenues 40,793 Health Dept. Fees 1,793 Use of Police Radio 3,900. State Aid - Navigation and Traffic 2,054. Total Receipts $661,446. 714,835. Total Receipts and Balances 904,634. 781,873. °. Less - Expense From Schedule #1 631,502. ` Less - Expense From Schedule #2 702,867. Balance - December 31, 1973 - From Exhibit A $273,132. $ 79,006. EXHIBIT "C" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCES HIGHWAY FUNDS FOR YEAR ENDED DECEMBER 31, 1973 REPAIRS AND SNOW AND IMPROVEMENTS BRIDGES MACHINERY MISC. ITEM #1 ITEM #2 ITEM #3 ITEM #4 BALANCE, JANUARY 1, 1973 $116,829. $2,518. $ 42,044. $ 58,915. RECEIPTS Real Property Taxes 305,289. 100,440. 106,203. Interest on Deposits 14,299. 4,748. 4,772. Town-Wide Services 698. 4,703. Part-Town State-Aid- Mileage 12,958. Federal Emergency Emp. Program. 14,514. 7,526. Public Works Adm. Salary 729 Refunds 646. 282 Storm Damage Claim 6,122. 3,296. Sale of Material 1�3pp; TOTAL RECEIPTS $355,826. $ NONE $120,713. $111_986 TOTAL RECEIPTS AND BALANCE $472,655. $2,518. $162,757. $170,901 EXPENSES General Repairs $329,199, Employees Fringe Benefits 54,787. $ 9,658. $ 19,842. Personal Services 44,595. 50,032ti Equipment 30,958. '` Expenses-Contractual 39,239. 25,777, z, TOTAL EXPENSES $383,986. $ NONE $124,450. $ 95,651. F BALANCE, DECEMBER 31, 1973 $ 88,669. $2,518. $ 38,307. $ 75,250. C, i ,y�+ 1v � �r.4 v,l �... _.� '�?•m?27jy"Vy��. !' f '(vkk'}^L.�� y:. ry ��y�y . EXHIBIT "D" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCES SPECIAL DISTRICT FUNDS - YEAR ENDED DECEMBER 31, 1973 BALANCE BALANCE JAN.- 1 , 1973 ^ECEIPTS EXPENSES PEC. 31, 1973 E-W Greenport, Fire District $2,526. $19,847. $21,540. $ 833 �.` E-W Greenport, Lighting Dist. 52. 6,412. 6,183. 281 ` Cutchogue, Light 1 ,738. 11,892. 13,399. 231 Mattituck, Light #1 864. 13,030. 13,760. 134 , A Mattituck, Light #2 302. 934. 1,162. 74 S f �i Southold, Light 2,240. 10,858. 12,083. 1,015 Peconic, Light 400. 2,585. 2,907. 78 Orient, Light 302. 4,136. 4,415. 23 ast Marion, Light 354. 3,102. 3,360. 9 , 4 Fishers Island, Light 236. 3,176. 2,787. 625 Terry Waters Road Improvement Dist. - 0 - 2,494. 2,494. - 0 - Bayview Area Street Improvement Dist. 246. 1,200. 1,301. 145 '. BayHaven Road Improvement Dist. - 0 - 2,331 . 2,331. 0 - w TOTALS $9,260. $81,997. $87,722. $3,535, h r� Yt -c; EXHIBIT "E" TOWN OF SOUTHOLD i STATEMENT OF CASH RECEIPTS, EXPENSES AND BM ANCL CAPITAL FUND - FOR YEAR ENDED DECEMBER 31, 1973 "i GRAND CAPITAL AVENUE NOTE BRIDGE CODIFICATION TOTAL ff BALANCE, JANUARY 1, 1973 $53,399. $3,250. $56,6496 RECEIPTS General Fund Transfer 12,000. _ 12,000. . TOTAL AVAILABLE CASH $65,399. $3,250. $68,649. EXPENSES duction Costs 65,399. 3,250. 68,649. ` k BALANCE, DECEMBER 31, 1973 $ 0 - $- 0 - Y rfg p�� C Y t � if M k 98 yl y- h 4 d 7 w S h EXHIBIT 'IF" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCE RESERVE FUNDS - FOR YEAR ENDED DECEMBER 31, 1973 �r MAPPING TOTAL BALANCE, JANUARY 1, 1973 $2,000. $2,000. RECEIPTS - 0 - - 0 - TOTAL CASH AVAILABLE $2,000. $2,000. EXPENSES - 0 - - 0 - BALANCE, DECEMBER 31, 1973 $2,000. $2,000. . ', A { k j 1 F j r EXHIBIT 11G1' TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, DISBURSEMENTS AND BALANCES ,TRUST AND AGENCY FUND - YEAR ENDED DECEMBER 31, 1973 BALANCE BALANCE JAN. 1, 1973 RECEIPTS DISBURSEMENTS DEC. 31, 1973 Group Insurance $ - 0 - $ 41,260. $ 41 ,260. $ - 0 - State Income Tax - 0 - 32,469. 32,469. - 0 - Federal Income Tax - 0 - 129,116. 129,116. - 0 - Assoc. and Union Dues - 0 - 2,490. 2,490. - 0 - Social Security 8,487. 110,384. 106,945. 11,926. Guaranty and Bid Deposits 700. - 0 - - 0 - 700. Park Land Deposits 1,732. 6,950. 7,924. 758. Bingo Licenses - 0 - 1,717. 1,717. - 0 - ,, Sales Tax 48. 576. 603. 21. Fire District Taxes - 0 - - 0 - - 0 - - 0 - School District Taxes - 0 - 0 - - 0 - - 0 - 'own and County Taxes 933,526. 5,892,873. 6,320,537. 505,862. Emergency Employment Funds 0 - 44,032. 44,032 - 0 - { Federal Revenue Sharing 62,453. - 0 - 62,453. - 0 Confiscated Money 41. - 0 - - 0 - 41. TOTALS $1,006,987. $6,261,867. $6,749,546. $519,308. x_; 1 + FEDERAL REVENUE SHARING BALANCE - FROM ABOVE $62,453.Al '. j RECEIPTS $171,051. DISBURSEMENTS $975, z BALANCE, DECEMBER 31, 1973 $232,529, 4 $62,453. $171,051. $975. 1232,529. im pd a EXHIBIT '►H►► TOWN OF SOUTHOLD STATEMENT OF INDEBTEDNESS FOR YEAR ENDED DECEMBER 31, 1973 OUTSTANDING OUTSTANDING JAN. 1, 1973 ISSUED PAID DEC. 31, 1973 CAPITAL NOTE Construction Police Building _ 5/71 $ 3,250. $ $ 3,250. $ - 0 - Codification 4/72 6,500. 3,250. 3,250. TOTAL CAPITAL NOTES $ 9,750. $- 0 - $ 6,500. $ 3,250. BOND ANTICIPATION NOTES Construction Police Bldg. 5/71 98,800. 24,700. 74,100. Land Acquisition 7/68 3,500. 3,500. - 0 - Road Imp. Bayview 11/70 3,600. 1,200. 2,400. Grand Ave. Bridge 2/71 40,000. 10,000. 30,000. Road Imp. BayHaven 8/71 8,400. 2,100. 6,300. TOTAL BOND ANTIC. NOTES $154,300. $- 0 - $41,500. $112,800. BONDS ' Machinery Serial Bond 1/72 34,800. 6,960. 27,840. Road Imp. Terry Waters Serial Bond 6/72 10,500. 2, 100. _ 8,400. TOTAL SERIAL BONDS $ 45,300. $- 0 - $ 9,060. $ 36,240. TOTAL INDEBTEDNESS $209,350. $- 0 - $57,060. $152,290. ►` L NOTE: Does not include Ferry District or Park District Debt. t SCHEDULE #1 Page 1 of 5 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 1973 GENERAL GOVERNMENT SUPPORT 1972 1973 LEGISLATIVE Town Board - Salaries $13,200. $13,200. ` Expenses 2,282. 2,575. 15,482. 15,775. JUDICIAL Just es - Salaries 30,262. 33,996. - Equipment 199. 0 - - Expenses 2,413. 4,140. 32,874. 38,136. EXECUTIVE Supervisor - Salaries 33,370. 36,348. Equipment 143. 792. .' - Expenses 3,803. 3,985. 37,316. 41,125. FINANCE Auditor - Contractual Expenses 1,000. 1,200. 1,000. 1,200. Tax Collection - Personal Salaries 13,136. 12,677. - Expenses 4,618. 8,725. 17,754. 21,402. J Assessment - Personal Salaries 51,886. 56,323. Expenses 9,336. 6,408. 61 ,222. 62,731 . STAFF Town Clerk - Personal Salaries 15,519. 17,888. - Expenses 1,91.0. 175. Equip. Expense - 0 - 2,163. 17,429. 20,226. Law - Personal Salaries 9,500. 10,500. - Expenses 7,819. 5,002. 17,319. 15,502. Engineer - Contractual Expenses 709. 2,187. 709. 2,187. f Public Works Admin. - Personal Salaries 2,500. 2,500. 2,500. 2,500. G ' t: j. t �i f: s. oc SCHEDULE #1 Page 2 of 5 TOWN OF SOUTHOLD SCHEDULEOFGENERAL FUND EXPENSES TO -WIDE YEAR -ENDED DECEMBER 31, 1973 a 1972 1973AOE' SHARED SERVICES Buildings - Personal Salaries $ 5,500. $ 11,499. - Expenses _35,040. _ 40,417 40,540. 51,916. Central Data Processing - Expenses 1,945. 3,876. 1,945. 3,876. SPECIAL ITEMS 4 Contingent Fund - Grand Ave. Bridge 0 - 12,000. Unallocated Insurance 8,000. 25,713. 14 Municipal Assoc. Dues 400. 400. " 8,400. 38,113. EDUCATION Attendance Officer - Personal Salaries 1,200. 1,200. xr 1,200. 1,200. TOTAL GOVERNMENT SUPPORT 255,690. 315,889. PUBLIC SAFETY A LAW ENFORCEMENT Jail - Expense 350. - 0 lz - 350. - 0 - TRAFFIC Traffic Control - Equipment 628. 3,615. Expense 2,000. 2,273. 2,628. 5,888. SAFETY FROM ANIMALS ,A- Control of Animals - Personal Salaries 4,736. 5,256. g - Expense 3,140. 2,713. - Equipment Expense - 0 - 4,326. 7,876. 12,295. OTHER PROTECTION ° Civil Defense - Expenses 365. 843. Codification Expenses - 0 - 2,617. 365. 3,460. ;,; TOTAL PUBLIC SAFETY 11,219. 21,643. M _ t^' h� (n r, SCHEDULE #1 Page 3 of 5 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31 , 1973 197-2 1973 .' HEALTH PUBLIC HEALTH Narcotic Guidance Council - Expenses $ 1,253. $ 329. TOTAL HEALTH 1,253. 329. TRANSPORTATION AIRPORT - Expenses _ 889. 915. 889. 915. Off-Street Parking - Salaries 4,107. 7,270. - Expenses 789. S45. 4,896. 7,815. TOTAL TRANSPORTATION 5,785. 8,730. ECONOMIC ASSISTANCE AND OPPORTUNITY SOCIAL SERVICES Home Relief - Expenses 18,399. 12,440. . Burials 430. 500. ' ECONOMIC DEVELOPMENT Publicity 3,100. 3,000. ECONOMIC OPPORTUNITY k+� {" ' Emergency Employment Program - 0 - 1,500. ; OTHER ' Veterans Services 1,200. 1,000. TOTAL ECONOMIC ASSISTANCE SO AND OPPORTUNITY 23,129. 18,440. i 40 ;s a i e SCHEDULE # 1 Page 4 of 5 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 19770 1972 1973 CULTURE - RECREATION RECREATION Parks - Personal Salaries $ 3,000. $ 2,083. - Expenses 1,479. 2,000. 4,479. 4,083. Beach and Pool - Personal Salaries 17,846. 21,602. Equipment 1 ,587. - 0 - Expenses 9,401. 12,643. 28,834. 34,245. Youth Programs - Expenses 2,206. 4,669. CULTURE ' Libraries 35,000. 35,000. Historian - Personal Services 950, 79. - Expenses 4,066. 5,010. P 5,016. 5,089. Celebrations - Expenses 900. 491. ADULT ACTIVITIES ` Adult Recreation - Expenses 2,418. 3,012. , TOTAL CULTURE - RECREATION 78,853. 86,589. HOMES AND COMMUNITY SERVICES SANITATION Refuse and Garbage - Personal Services 33,898. 34,638. . M - Equipment 34,800. - 0 - - Expenses 21,124. 12,246. - 89,822. 46,884. COMMUNITY ENVIRONMENT Beautification 475. 950. Shellfish - 0 - 2,000. Drainage - 0 - 563. Shade Trees 1,125. - 0 - 1,600. 3,513. SCHEDULE # 1 Page 5 of 5 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 19'3 1972 1973 NATURAL RESOURCES Conservation - Personal Services $ 5,662. $ 6,296. - Expenses 405. 488. 6,067. 6,784. SPECIAL SERVICES Cemetaries 6. 6. Burning Permits 95. - 0 - 101. 6. 0 TOTAL HOME AND COMMUNITY SERVICES 97,590. 57,187. UNDISTRIBUTED EMPLOYEE BENEFITS State Retirement 33,145. 38,822. Social Security 12,127. 14,616. Workmans Compensation 2,042. 2,559. ` Hospital and Disability Insurance 9,394. 9,658. pfq a r TOTAL EMPLOYEE BENEFITS 56,708. 65,655. INTERFUND TRANSFERr " Transfer to Capital Reserve 37,740. - 0 - DEBT SERVICE PRINCIPAL Statutory Bonds - 0 - 6,960. Interest Bonds - 0 - 1,148. ' Bond Anticipation Notes 38,200. 38,200. Interest on Bond Anticipation Notes 5,041 . 3,952. Capital Notes 3,250. 6,500. Interest on Capital Notes 93. 280. TOTAL DEBT SERVICE 46,584. 57,040. OTHER i - - Transfer to Federal Emergency Employment 9,200. - 0 TOTAL TOWN-WIDE: EXPENSES $623,751. $631,502. j 1 �.gin. • � . „-.m, SCHEDULE #2 Page 1 of 2 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES y PART-TOWN YEAR ENDED DECEMBER 31, 11 ;377 ,4 GENERAL GEVERNMENT SUPPORT 1972 1973 SPECIAL ITEMS Refunds $ _ 0 _ r; $ 107. Unallocated Insurance 14,844. 11,357. Total General Government Support 14,844. 11,464. PUBLIC SAFETY Law Enforcement Police - Personal Services 355,022. 390,834. Equipment 25,029. 19,997. - Expenses 50,540. 48,092. 430,591 . 458,923. Bay Constable - Personal Services 9,450. 9,800. - Expenses 6,690. 7,160. - Equipment Expenses - 0 - 7,487. : 16,140. 24,447. M Other -Protection t Safety Protection - Personal Services 20,430. 22,557. - Equipment 2,283. - 0 - � Expenses 3,134. 2,378. : 25,847. 24,935. ; r TOTAL PUBLIC SAFETY 472,_578. 508,305. HEALTH Registrar of Vital Statistics - Personal Salaries 2,500. 2,500. TOTAL PUBLIC HEALTH 2,500. 2,500. - HOME AND COMMUNITY SERVICES GENERAL ENVIRONMENT Zoning - Personal Services 12,437. 15,489. y - Expenses 3,502. 3,625. - 15,939. 19,114. r liit1.114 1 Ct' :Jilal Service:, - C ] 2,4:117. 13,.785. - Expenses 5,113. 5,442. 17,550. 19,227. TOTA-L HOME AND COMMUNITY SERVICES 33,489. 38,341. SCHEDULE #2 yam+ Page 2 of 2 F TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUI , EXPENSES PART-TOWN YEAR ENDED DECEMBER 31, 1973 its UNDISTRIBUTED a, 1972 1973x° r,y EMPLOYEE BENEFITS $ _ 0 _ $ 1,400. % Lie Insurance 94,295. State Retirement 72,653. S17,152. 22,157. Social Security Workman's Compensation 4,897• 5,461. Hospital Insurance 10,732. 11,044. `r TOTAL EMPLOYEES BENEFITS 105,434, 134,357, NON-BUDGETARY DISBURSEMENTS Federal Emergency Emp. Program 7,500. 7;900. ' k S'. 7,500.TOTAL NON-BUDGETARY 7,900- ax k TOTAL PART-TOWN EXPENSES 636,345. 702,867. �p J ia Y: T •bi: • 5 r ehy l s1Y ' 'a s x . SCHEDULE #3 77 TOWN OF SOUTHOLD TOWN CLERKS OFFICE; — BANK RECONCILIATIONS AS OF DATES INDILMED TOWN CLERK - ALBERT RICHMOND North Fork Bank and Trust Co. Southold, New York Bank Balance 12/31/73 $ 2,558.95 Deposit in Transit 289.37 2,848.32 Outstanding Checks 2,848.32 Ledger Balance - 0 - TOWN TRUSTEE - J.T. BOKEN Security National Bank Southold, New York Bank Balance 12/31/73 90.00 Outstanding Checks 90.00 - 0 - RECEIVER OF TAXES - GEORGE MELLAS Security National Bank Southold, New York Bank Balance 6/29/73 - 0 - Ledger Balance - 0 1972 - 1973 TAX YEAR �K Taxes.Per Warrant 1972-1973 $7,895,305.56 Adjustments 1972-1973 - 0 - Total 7,895,305.56 ^ COLLECTIONS Taxes Collected 1972-1973 7,655,620.28 Taxes Trans. to County 1972-1973 239,685.28 Total 7,895,305.56 3 r. * :>' SCHEDULE #4 *;x' TOWN OF SOUTHOLD JUSTICES OF THE PEACE s BANK RECONCILIATIONS AS OF DECEMBER 31, 1973 JUSTICE MARTIN SUTER , North Fork Bank and Trust Co. Mattituck, New York Balance 12/31/73 $ 894.00 ' O/S Checks 43.00 Total 851.00 Justices Ledger - Bail Money $ 250.00 - Fines and Fees Due State 601.00 Total 851.00 JUSTICE LOUIS M. DEMAREST ,x Valley' National Bank of New York Greenport, New York Balance 12/31/73 $3,195.00 Deposit in Transit 389.00 3,584.00 O/S Checks 1,000.00 Total 2,584.00 t. Justices Ledger - Bail Money $2,359.00 - Fines Due State 134.00 - Fines Pending 85.00 - Due - Others 6.00 Total $2,S84.00 z z