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Home My WebLink About1972 ELAINE F. KALD❑R CERTIFIED PUBLIC ACCOUNTANT 546 ROANOKE AVENUE RIVERHEAD, N. Y. 1 1901 TELEPHONE 516 - 727-7080 Theodore Heuser 3 BOTANY LANE Associate STCNY BROOK, N. Y. 11790 TELr_PHONE 516 - 751-3541 February 15, 1973 Town Board Town of Southold Town Hall Greenport, New York 11944 Gentlemen: We have examined the Financial Statements of the Toren of Southold, Suffolk County, New York, as of December 31, 1972, which are listed on the accompanying index, for the calendar year 1972. The accounting records are maintained according to the New York State Uniform Chart of Accounts for Towns - Single Entry, established by the State Comptroller. Our examination included such tests of the accounting records and such other auditing procedures, as we considered necessary, to verify the recorded cash receipts and cash disbursements. In our opinion, the accompanying Financial Statements present fairly the recorded cash transactions of the Town of Southold, Suffolk County, New York, for the Year Ended December 31, 1972. Very truly yours, ELAINE F. KALDOR Certified Public Accountant bef CONNENT It is recommended that excess cash over current requirements in the Fisher's Island Ferry District Account be invested in Certificates of Deposits so as to earn interest income ' for the District. TOWN OF SOUTHOLD I INDEX EXHIBIT -Statement Summarizing Cash Transactions - All Funds, for the Year Ended December 31, 1972 A Statement of Cash Receipts, Expenses, and Balances - General Fund, for the Year Ended December 31, 1972 B Statement of Cash Receipts, Expenses, and Balances - Highway Funds, for the Year Ended December 31, 1972 C Statement of Cash Receipts, Expenses, and Balances - Special Districts, for the Year. Ended December 31, 1972 D Statement of Cash Receipts, Expenses, and Balances - Capital Fund, for the Year Ended December 31, 1972 E Statement of Cash Receipts, Expenses, and Balances - Reserve Funds, for the Year Ended December 31, 1972 F Statement of Cash Receipts, Disbursements, and Balances - Trust and Agency Fund, for the Year Ended December 31, 1972 G Statement of Indebtedness, for the year Ended December 31, 1972 FI a SCHEDULE Schedule of General Fund Expenses - Town-Wide, for the Year Ended December 31, 1972 1 Schedule of General Fund Expenses - Part-Town, for the Year Ended, December 31, 1972 2 ;i Schedule of Bank Reconciliations - Town Clerks Office - B As of Dates Indicated 3 Schedule of Bank Reconciliations - Justices of the Peace- for the year Ended December 31, 1972 4 x V 1 • 1 F EXHIBIT "A" TOWN OF SOUTHOLD SUMMARY OF CASH ALL FUNDS • 1972 , BALANCE BALANCE ACCOUNT Jan. 1st RECEIPTS DISBURSEMENTS Dec. 31st General - Town-Wide $ 173,560. $ 693,379. $ 623,751. $ 243,198. General - Part-Town 49,077. 654,306. 636,345. 67,038. Highway Funds 220,830. 580,981. 581,505. 220,306. Special Districts 12,316. 86,479. 89,535. 9.260. Capital Funds 41,269. 41,083. 25;703. 56,649. Reserve Funds 17,470. 3,426. 18,896. 2,000. Trust and Agency 660,370. 6,773,419. 6,426,802. 1,006,987. TOTALS $1,174,892. $8,833,073. $8,402,537. $1,605,428. k, F H t`y h . 'k EXHIBIT "B" STATEMENT OF CASH RECEIPTS, EXPENDITURES AND BALANCES GENERAL FUNDS - 1972 • TOWN-WIDE PART-TOWN BALANCE, JANUARY 1, 1972 $173,560. $ 49,077. RECEIPTS Real Property Taxes $390,858. $555,434.' Interest and Penalties on Taxes 4,221. Town Clerk Fees 2,003. Airport Revenues 440. Park and Recreation Fees 5,302. Recreation Concessions 700. Marina and Docks 300. Interest on Deposits 13,376. 10,688. Business Licenses 50 Bingo Licenses 1,745 Dog Licenses 3,679. Permits 1,759. Fines and Forfeiture 7,339. Sales of Material 19,655. State Aid - Welfare 10,183. " - Per Capita 72,437. 35,654. - Mortgage 99,274. - Railroad Tax Loss 3,022. Machinery Bond - Revenue Antic,Note 34,800. Refunds of Current Year Expenditures 11,973. 1,322., Recycled Refuse 950. '^ Gifts and Donations 550. Federal Emergency Emp. Program 8,763. 7,144, Fees Police 1,128. Building Dept. Revenues 29,431. Insurance Claims 2,793. Health Dept. Fees 1,453. Use of Police Radio 3,900. State Aid - Navigation and Traffic 5,359. Total Receipts 693,379. $654,306. '. Total Receipts and Balances 866,939. 703,383. Less - Expense From Schedule #1 623,751. Less - Expense From Schedule #2 636,345. ` Balance - December 31, 1972 - From Exhibit A $243,188. $ 67,038. x,J EXHIBIT 1101 TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCES HIGHWAY FUNDS FOR YEAR ENDED DECEMBER 31, 1972 r REPAIRS AND SNOW AND IMPROVEMENTS ' BRIDGES MACHINERY MISC. ITEM #1 ITEM #2 ITEM #3 ITEM #4 BALANCE, DECEMBER 31, 1971 $107,291. $2,518. $ 66,461. $ 44,560. RECEIPTS Real Property Taxes $305,685. $ 91,362. $108,222. Interest on Deposits 9,778. 2,894. 3,366. Town-Wide Services 14,080. 6,394. Part-Town 1,530. State-Aid- Mileage 12,875. Federal Emergency Emp. Program 14,892. 6,634 Insurance Reimbursement 680. Public Works Adm. Salary 2,500. Cancelled Check 90. TOTAL RECEIPTS $358,930. $ NONE $107,964. $114,088., TOTAL RECEIPTS AND BALANCE $466,221. $2,518. $174,425. $158,648-. EXPENSES General Repairs $299,191. Employees Fringe Benefits 50,201. $ 7,878. $ 18,176. Personal Services 40,923. 54,094. ' ` Equipment 42,118. Expenses-Contractual 41,462. 27.463. TOTAL EXPENSES $349,392. $ NONE $132,381. $ 99,733. BALANCE DECEMBER 31, 1972 $116,829. $2,518. $ 42,044. $ 58,915. EXHIBIT ►►D►►. F TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCES SPECIAL DISTRICT FUNDS - YEAR ENDED DECEMBER 31, 1972 BALANCE BALANCE: JAN. 1, 1972 RECEIPTS EXPENSES DEC. 31, 1972 " E-W Greenport, Fire District $ 4,997. $16,059. $18,530. $ 2,526. E-W Greenport, Lighting Dist. -0- 5,934. 5,882. '52. y° Cutchogue, Light 1,935. 12,278. 12,475. 1,738: x� Mattituck, Light #1 1,476. 12,277. 12,889. 864. Mattituck, Light #2 447. 921. 1,066. 302. Southold, Light 1,361. 12,277. 11,398. 2,240.`- Peconic, Light 285. 2,763. 2,643. 400. Orient, Light 248. 4,196. 4,142. 302. East Marion, Light 435. 3,069. 3,1.50. 35.4,,, Fishers Island, Light 653. 2,353. 2,770. 236 , Terry Waters Road Improvement Dist. -0- 10,500. 10,500. Bayview Area Street Improvement Dist. 160. 1,427. 1,341. 246. BayHaven Road Improvement Dist. 318. 2,428. 2,746. 0- TOTALS $12,315. $86,482. $89,537. $ 9,260 i+ s k. "'R EXHIBIT TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCE CAPITAL FUND - FOR YEAR ENDED DECEMBER 31, 1972 GRAND CAPITAL POLICE AVENUE NOTE BUILDING BRIDGE CODIFICATION TOTAL BALANCE, JANUARY 1, 1972 $22,290. $181978_ ___0- 41 268. RECEIPTS General Fund Transfer 34,500. 34,500. Bond Anticipation Note 6,500. 6,500. Interest on Cert. of Deposit 83. 83. TOTAL AVAILABLE CASH $22,373. $53,478. $6,500. $82,351. EXPENSES Construction Costs 22,373. 79. 3,250. 25,702. BALANCE, DECEMBER 31, 1972 ±' $ -0- $53,399. $3_,2._50. $56,649. • EXHIBIT "F" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, EXPENSES AND BALANCE • RESERVE FUNDS - FOR YEAR ENDED DECEMBER 31, 1972 WATER JUSTICE . FEASIBILITY COURT MAPPING STUDY TOTAL BALANCE, JANUARY 1, 1972 $L QZ4g $2,4Q4� $11,�44� $1Z A ML RECEIPTS General Fund Transfer 3,240. 3,240. General Fund Reimbursement of - Expense 186. I86. TOTAL CASH AVAILABLE 4,156. 2,000. $14,740. $20,896. EXPENSES Construction 4,156. 14,740. 18,896. BALANCE, DECEMBER 31, 1972 $ -0- $2,000. $ -0- $ 2,000. • EXfIIBIT "G" TOWN OF SOUTHOLD STATEMENT OF CASH RECEIPTS, DISBURSEMENTS AND BALANCES • TRUST AND AGENCY FUND - YEAR ENDED DECEMBER 31, 1972 BALANCE 'BALANCE Jan. 1, 1972 RECEIPTS' DISBURSEMENTS DEC. Group Insurance $ -0- $ 44,234. $ 44,234. $ -0 State Income Tax -0- 28,398. 28,398 -0 Federal Income Tax -0- 116,833. 116,833. -0 Assoc. and Union Dues -0- 1,845. 1,845. 4- Social Security 6,324. 89,050. 86,886. 8,487 Guaranty and Bid Deposits 700. -0- -0- 700 Park Land Deposits 742. 12,493. 11,503. 1,`732 Bingo Licenses -0- 1,470. 1,470. -0=. Sales Tax 63. 1,195. 1,210. 48,. Fire District Taxes -0- 235,212. 235,21.2. -0- School District Taxes -0- 4,168,748. 4,168,743. -0- Ilk Town and County Taxes 649,742. 1,976,813. 1,693,030. 933,526 Emergency Employment Funds 2,758. 34,674. 37,432, -p- Federal Revenue Sharing -0- 62,453. -0- 62,453 Confiscated Money 41. -0- -0- TOTALS $660,370. $6,773.418. $6,426,801. $1,006 A-87 d d Y'r fl. 4 4; EXHIBIT rrHrr maa ,t TOWN OF SOUTHOLD STATEMENT OF INDEBTEDNESS FOR YEAR ENDED DECEMBER 31, 1972 OUTSTANDING OUTSTANDING JAN. 1, 1972 ISSUED _ PAID DEC. 31, 1972 -` CAPITAL NOTE Construction Police Building 5/71 $ 6,500. $ 3,250. $ 3,250. Codification 4/72 -0- $ 6,500. 6,500. TOTAL CAPITAL NOTES 6,500. 6,500. 3,250. 9,750: BOND ANTICIPATION NOTES Construction Police Bldg. 5/71 123,500. 24,700. 98,800. Land Acquisition 7/68 7,000. 3,500. 3,500. Road Imp. Bayview 11/70 4,800. 1,200. 3,600. Grand Ave. Bridge 2/71 50,000. 10,000. 40,000. Road Imp. BayHaven 8/71 10,500. 2,100. 8,400. TOTAL BOND ANTIC. NOTES 195,800. 41,500. 154,300. BONDS Machinery Serial Bond 1/72 -0- 34,800. 34,800. Road Imp. Terry Waters Serial Bond 6/72 _ -0- 10,500. 10.500. TOTAL SERIAL BONDS -0- 45,300. 45,300. TOTAL INDEBTEDNESS $202,300. $51,800. $44,750. $209,350. NOTE: Does not include Ferry District or Park District Debt. SCHEDULE #1 TOWN OF SOUTHOLD Page 1 0£ 4 SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 1972 G�ENER�AL GOVERNMENT SUPPORT LEGISLATIVE Town Board - Salaries ' $13,200. - Expenses 2,282. $15,482. JUDICIAL Justices - Salaries 30,262. - Equipment 199. - Expenses 2,413. 32,874. EXECUTIVE Supervisor - Salaries 33,370. - Equipment 143. - Expenses 3,803. 37,316. FINANCE Auditor - Contractual Expenses 1,000. 1,000. Tax Collection - Personal Salaries 13,136. - Expenses 4,618. I 17,754. Assessment - Personal Salaries 51,886. l - Expenses 9,336. 61,222. STAFF Town Clerk - Personal Salaries 15,519. Expenses 1,910. Law - Personal Salaries 9,500. 17,429. - Expenses 7,819. 17,319. Engineer - Contractual Expenses 709. R Public Works Admin. - Personal Salaries 2,500. 709. 2,500. SHARED SERVICES Buildings - Personal Salaries 5,500. - Expenses 35,040. 40,540. Central Data Processing - Expenses 1,945. 1,945. SCHEDULE #1 TOWN OF SOUTHOLD Page 2 of 4 SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 1972 SPECIAL ITEMS Unallocated Insurance $ 8,000. Municipal Assoc. Dues 400. $ 8,400. EDUCATION Attendance Officer - Personal Salaries 1,200. 1,200. TOTAL GOVERNMENT SUPPORT $255,690. PUBLIC SAFETY LAW ENFORCEMENT Jail - Expense 350. 350. TRAFFIC Traffic Control - Equipment 628. - Expense 2,000. SAFETY FROM ANIMALS 2,628. = s Control of Animals - Personal Salaries 4,736. Expense _ 3,140. 7,876. '. OTHER PROTECTION r Civil Defense - Expenses 365. 365. TOTAL PUBLIC SAFETY � 1�9` HEALTH ' PUBLIC HEALTH Narcotic Guidance Council - Expenses 1,253. 1,253. TOTAL HEALTH 1,253. TRANSPORTATION AIRPORT - Expenses 889. Off-Street Parking - Salaries 4,107. 889. - Expenses 789. 4,896. TOTAL TRANSPORTATION $ 5,785.: I P SCHEDULE #1 a TOWN OF SOUTHOLD Page 3 of ,4 SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 1972 t ONOMIC ASSISTANCE AND OPPORTUNITY 7SOCIAL SERVICES Home Relief - Expenses $18,399. $18,399. Burials 430. 430. ECONOMIC DEVELOPMENT Publicity 3,100. OTHER 3,100. Veterans Services 1,200. • . TOTAL ECONOMIC ASSISTANCE 1,200• AND OPPORTUNITY — $23,129. CULTURE RECREATION RECREATION Parks - Personal Salaries 3,000. - Expenses 1,479. 4,479. Beach and Pool - Personal Salaries 17,846. - Equipment 1,587. - Expenses 9 401. 28,834. • Youth Programs- Expenses 2,206. CULTURE 2,206. Libraries 35,000. r` 35,000. Historian - Personal Services 950. - Expenses 4,066. 5,016. Celebrations - Expenses 900. 900. ADULT ACTIVITIES Adult Recreation - Expenses 2,413. 2,418. TOTAL CULTURE - RECREATION 78,853. HOMES AND COMMUNITY SERVICES SANITATION Refuse and Garbage - Personal Services 333-898. Equipment 34,800. - Expenses 21,124. 89,822. SCHEDULE #1 TOWN OF SOUTHOLD Page 4 of 4 SCHEDULE OF GENERAL FUND EXPENSES TOWN-WIDE YEAR ENDED DECEMBER 31, 1972 • COMMUNITY ENVIRONMENT Beautification - Expenses $ 475. - Shade Trees 1,125. $ NATURAL RESOURCES 1,600. Conservation - Personal Services 5,662. - Expenses 405._ _ 6,067. SPECIAL SERVICES Cemetaries 6. Burning Permits 95. I OL, TOTAL HOME AND COMMUNITY SERVICES $97,590, UNDISTRIBUTED EMPLOYEE BNEFITS State Retirement 331145. Social Security 12,127. Workmans Compensation 2,042. Hospital and Disability Insurance 9,394. TOTAL EMPLOYEE. BENEFITS $56,708. r, INTERFUND TRANSFER Transfer to Capital Reserve 37,740. 37,740. DEBT SERVICE PRINCIPAL Bond Anticipation Notes 38,200 Interest on Bond Anticipation Notes 5,041 Capital Notes 3,250. Interest on Capital Notes 93. TOTAL DEBT SERVICE $46,584. OTHER Transfer to Federal Emergency Employment 9,200. 9,200. TOTAL TOWN-WIDE EXPENSES $623,751. • SCHEDULE #2 TOWN OF SOUTHOLD Page I of 2 SCHEDULE OF GENERAL I�UND EXPENSES PART-TOWN YEAR ENDED DECEMBER 31, 1972 GENERAL GOVERNMENT SUPPORT • SPECIAL ITEMS Unallocated Insurance $14,844. Total General Government Support $14,844. PUBLIC SAFETY Law Enforcement Police - Personal Services 355,022. - Equipment 25,029. - Expenses _50,540. 430,591. Bay Constable - Personal Services 9,450. - Expenses 6,690. Other Protection 16,140. Safety Protection - Personal Services 20,430. - Equipment 2,283. - Expenses 3,134. 25,847. TOTAL PUBLIC SAFETY 4I:7,422, HEALTH LTH Registrar of Vital Statistics - Personal Salaries 2,500. TOTAL PUBLIC HEALTH 2,500. HOME AND COMMUNITY SERVICES GENERAL ENVIRONMENT Zoning - Personal Services 12,437, - Expenses 3,502. 15,939. Planning - Personal Services 12,437. - Expenses S,113. ]7,550. TOTAL HOME AND COMMUNITY SERVICES $33,489, i SCHEDULE ##2 nage 2 of 2 TOWN OF SOUTHOLD SCHEDULE OF GENERAL FUND EXPENSES PART-TOWN YEAR ENDED DECEMBER 31, 1972 • UNDISTRIBUTED EMPLOYEE BENEFITS State Retirement $72,653. Social Security 17,152. Workman's Compensation 49897. Hospital Insurance 10,732. 105,434 TOTAL EMPLOYEES BENEFITS "'105,434. NON-BUDGETARY DISBURSEMENTS Federal Emergency Emp. Program 7,S00. TOTAL NON-BUDGETARY $ 7,500. TOTAL PART TOWN EXPENSES $636,345. • q M. SCHEDULE 3 TOWN OF SOUTHOLD TOWN CLERKS OFFICE - BANK RECONCILIATIONS AS OF DATES INDICATED •TOWN CLERK - ALBERT RICHMOND North Fork Bank and Trust Co. Southold, New York Bank Balance 12/31/72 3,410.10 Outstanding Chcc%s 3,410.19 Ledger Balance -0- TOWN TRUSTEE - J.T. BOREN Security National Bank Southold, New York Bank Balance 12/31/72 130.00 Outstanding Checks 130.00_ Ledger Balance -0- RECEIVER OF TAXES - GEORGE MELLAS Security National Bank Southold, New York Bank Balance 6/1/72 -0- Ledger Balance -0- 1971 - 1972 TAX YEAR Taxes Per Warrant 1971-1972 7,061,107.46 Adjustments 1971-1972 2,214.17 Total 7,06:;,321.63 COLLECTIONS Taxes Collected 1971-1972 6,875,806.78 Taxes Trans. to County 1971-1972 157,514.85 Total 7,G>3,321.63 a� t ' SCHEDULE #4 TOWN OF SOUTHOLD JUSTICES OF THE PEACE BANK RECONCILIATIONS • AS OF DECEMBER 31, 1972 JUSTICE MARTIN SUTER North Fork Bank and Trust Co. Mattituck, New York Balance 12/31/72 $2,242.00 Deposit in Transit 32.50 Total $2,2� 74.50 Justices Ledger - Bail Money $1,780.00 - Fines and Fees Due State 494.50 $2,274.-SO' w JUSTICE LOUIS M. DEMAREST Valley National Bank of New York Greenport, New York Balance 12/31/72 $1,644.60 0/S Checks 352.00 Total $1,292.60 Justices Ledger - Bail Money $1,200.00 - Fines Due State 80.00 _ _ - Refund of Fines Due From State (42.00) - Due - Others 34.10 a5 $1,20: Unadjusted Balance 20.50 Total $1,292.60