HomeMy WebLinkAbout1971 REID AND PERSON
1534 MAIN STREET
PORT .JEFFERSON STATION, NEW YORK 11776
--OWN& 473-0433
June 16, 1972
Town Board
Town of Southold
Town Hall
Greenport, New York 11944
Dear Sirs:
We have examined the Financial Statements of the Town of Southold,
Suffolk County, New York, as of December 31, 1971, which are listed
on the accompanying index, for the calendar year 1971.
The accounting records are maintained according to the New York
State Uniform Chart of Accounts for Towns — Single Entry, established
by the State Comptroller. Our examination included such tests of the
accounting records and such other auditing procedures, as we
considered necessary, to verify the recorded cash receipts and cash
disbursements.
In our opinion, the accompanying Financial Statements present
fairly the recorded cash transactions of the Town of Southold, Suffolk
County, New York, for the Year Ended December 31, 1971.
iVe"ry truly yours,
<4
GF:hm REID and PERSON, CPA 's
TOWN OF SOUTHOLD
INDEX
EXHIBIT
Statement Summarizing Cash Transactions - All Funds, for the
Year Ended December 31, 1971, A V
Statement of Cash Receipts, Expenses, and Balances - General
Fund, for the Year Ended December 31, 1971 B
Statement of Cash Receipts, Expenses, and Balances - Highway
Funds, for the Year Ended December 31, 1971 C
Statement of Cash Receipts, Expenses, and Balances - Special
Districts, for the Year Ended December 31, 1971 D
Statement of Cash Receipts, Expenses, and Balances - Capital
Fund, for the Year Ended December 31, 1971 E s/
Statement of Cash Receipts, Expenses, and Balances - Reserve Funds, /
for the Year Ended December 31, 1971 F V
Statement of Cash Receipts, Disbursements, and Balances - Trust
and Agency Fund, for the Year Ended December 31, 1971 G
Statement of Indebtedness, for the Year Ended December 31, 1971 H
SCHEDULE
Schedule of General Fund Expenses - Town-Wide, for the Year
Ended December 31, 1971 1
Schedule of General Fund Expenses - Part-Town, for the Year
Ended December 31, 1971 2
Schedule of Bank Reconciliations - All Funds, as at December 31, 1971 3
r
REID AND PERSON
CERTIFIED PUBLIC ACCOUNTANTS
LXHIIiI I, "A1°
TOWN OF SOUTHOLD
STATEMENT SUMMARIZING CASH TRANSACTIONS — ALL FUNDS
FOR THE YEAR ENDED DECEMBER 31, 1971
BALANCE BALANCE
JANUARY 1 RECEIPTS EXPENSES DECEMBER 31
General — Town—Wide $ 146,532. $ 562,464. $ 535,436. 173,560.
General — Part—Town 59,494. 579,101. 589,518. 49,077.
Highway Funds 120,166. 599,034. 498,370. 220,830.
Special Districts 9,329. 88,501. 85,515. 12,315.
Capital Funds -- 187,600. 146,332. 41,268.
Reserve Funds -- 31,500. 14,030. 17,470.
Trust and Agency 1.377.886. 5.100.853. 5.818.369. 660.370.
TOTALS $1.713.407. $7.149.053. $78681,5-10. $1
REID AND PERSON
C[NTIRIM PUMLIC ACCOUNTAN"
EXHIBIT "B"
TOWN OF SOUTHOLD ,
STATEMENT OF CASH RECEIPTS, EXPENSES, AND BALANCES - GENERAL FUND
FOR THE YEAR ENDED DECEMBER 31, 1971
-ter
TOWN-WIDE PART-TOWN
BALANCE, JANUARY 1. 1971 $146,532. $ 59,494.
RECEIPTS
Real Property Taxes $357,839. $504,993.
Interest and Penalties on Taxes 3,877.
Town Clerk Fees 2,079.
Airport Revenues 496.
Welfare Repayments 434.
Park and Recreation Charges 3,071.
Recreation Concessions 700.
Interest on Deposits 10,829: 12,060.
Business Licenses 70.
Bingo Licenses 1,955.
Dog Licenses 3,448.
Permits 1,012.
Fines and Forfeiture 7,480.
Sales of Materials 14,371.
State Aid Per Capita 73,083. 35,971.
State Aid, Mortgage Tax 55,444.
State Aid, Railroad Tax Loss 3,129.
State Aid, Town Welfare 17,213.
Federal Aid, Emergency Employment 1,558.
Refunds and Repayments 1,366. 1,186.
Insurance Adjustment 3,010.
Reimbursement from Capital Fund 5,956.
State Aid, Police Schooling 1,370.
Building Department Revenues 12,956.
Other Governments, Police Radio 3,000.
Fees - Police Department 348.
Other Fees 1.261.
TOTAL RECEIPTS $562,464, $579.101.
TOTAL RECEIPTS AND BALANCES $708,996. $638,595.
Less: Expenses - From Schedule #1 535,436.
- From Schedule #2 589.518.
BALANCE DECEMBER 31. 1971 - FROM SCHEDULE #3 $113,560. ✓ $ 49,077.✓
REID AND PERSON
CURTIRI[D PUBLIC ACCOUNTANTS
EXHIBIT "C"
TOWN OF SOUTHOLD
STATEMENT OF CASH RECEIPTS. EXPENSES, AND BALANCES — HIGHWAY FUNDS
FOR THE YEAR ENDED DECEMBER 31, 1971
---Now
REPAIRS AND SNOW AND
IMPROVEMENTS BRIDGES MACHINERY MISCELLANEOUS
ITEM #1 ITEM #2 ITEM #3 ITEM #4
BALANCE, JANUARY 1. 1971 $ 64.884. $ 2.518. $ 45,967. $ 6.797.
RECEIPTS
Real Property Tax $318.566. $ 99,862. $121,188.
State Aid 12,775.
Interest on Deposits 9,168. 3,477. 3,161.
Town General — Services 9,931. 3,337.
Bay Haven Road District 9,000.
Emergency Employment Act 2,370. 690.
Refunds 2,108. 21.
Public Works Administration
Salary 3,000.
Cancelled Check 380.
TOTAL RECEIPTS $364,298. $ NONE $107,387. $127.349.
TOTAL RECEIPTS AND BALANCE $429,182. $ 2,518. $153.354. $134,146.
EXPENSES
General Repairs $189,033.
Fringe Benefits 132,858. $ 17,691.
Machinery Services $ 34,665.
Repair of Machinery 52,228.
Control Snow 37,715.
Superintendent and Clerk
Salary 25,174.
Miscellaneous 9.006.
TOTAL EXPENSES $321,891. $ NONE $ 86.893. $ 89,586.
BALANCE DECEMBER 31, 1971
FROM SCHEDULE #3 $10 2 1. $ 2 X518. $ 66,461. $ 44.560.
RE10 AND PERSON
CERTIFIED PUBLIC ACCOUNTANTS
EXHIBIT "D"
TOWN OF SOUTHOLD
STATEMENT OF CASH RECEIPTS. EXPENSES AND BALANCES - SPECIAL DISTRICTS
FOR THE YEAR ENDED DECEMBER 31, 1971
BALANCE BALANCE
JANUARY 1. RECEIPTS EXPENSES DECEMBER 31,
E-W Greenport, Fire Protection $ 4,707. $ 18,020. $ 17,730. $ 4,997. ,/
E-W Greenport, Light 40. 5,666. 5,706. -- �v
Mattituck, Light #1 624. 14,083. 13,231. 1,476.x/"
Mattituck, Light #2 491. 1,007. 1,051. 447. 1/
Cutchogue, Light 836. 13,061. 11,962. 1,935. ✓
Peconic, Light 134. 2,686. 2,535. 285.
Southold, Light 687. 12,454. 11,780. 1,361.
Fishers Island, Light 1,094. 2,329. 2,770. 653.'-'
East Marion,Light 496. 3,044. 3,105. 435.-
Orient Light 220. 4,051. 4,023. 248. '
Bay Haven Road, Improvement Dist. -- 10,500. 10,182. 318.x✓
Bay View Area Street,
Improvement Dist. -- 1.600. 1.440. 160.
TOTALS FROM SCHEDULE #3 $ 9.329. $_88,501. $_85A515. $ 12.315.
• REID AND PERSON
CERTIFIED PUBLIC ACCOUNTANTS
EXHIBIT "E"
TOWN OF SOUTHOLD
STATEMENT OF CASH RECEIPTS, EXPENSES, AND BALANCE — CAPITAL FUND
FOR THE YEAR ENDED DECEMBER 31, 1971
POLICE GRAND AVENUE
BUILDING BRIDGE TOTAL
BALANCE.JANUARY 1, -- -- --
RECEIPTS
Capital Notes 6,500. 6,500.
Bond Anticipation Notes 123,500. 50,000. 173,500.
General Fund Transfer 7,500. 7,500.
Miscellaneous 100. 100.
TOTAL CASH AVAILABLE $137,600. S 50,000. $187,600.
EXPENSES
Construction Costs 115,310. 31,022. 146.332.
Pr BALANCE.DECEMBER 31, FROM SCHEDULE #3 S 2Z,290. S—IL 9 L8. $ 41.268.
✓ %ell ✓
REID AND PERSON
CERTIFIED PUNLIC ACCOUNTANTS
EXHIBIT 'IF"
TOWN OF SOUTHOLD
-,WNW STATEMENT OF CASH RECEIPTS, EXPENSES, AND BALANCES — RESERVE FUNDS
FOR THE YEAR ENDED DECEMBER 31, 1971
WATER
HIGHWAY TRAVELER JUSTICE FEASIBILITY
BARN STREET COURT MAPPING STUDY TOTAL
BALANCE,JANUARY 1. $ -- $ -- $ -- $ --
RECEIPTS
Transfer from
General Fund 11,500. 11,500.
Transfer from
Trust and Agency 8.000, 5.000. 5.000. 2.000. 20.000.
TOTAL CASH
AVAILABLE $ 8,000. $ 5,000. $ 5,000. $ 2,000. $ 11,500. $ 31,500.
EXPENSES
Construction and
Other 8.000. 5.000. 1.030. 14.030.
BALANCE.DECEMBER 31,
FROM SCHEDULE #3 3.970. $ 2.000. $ 11.500. $ 1 4 0.
✓ ✓ ✓ ✓
• REID AND PERSON
C[RTIFI1tD PUBLIC ACCOUNTANTS
SCHEDULE "G"
TOWN OF SOUTHOLD
STATEMENT OF CASH RECEIPTS, DISBURSEMENT, AND BALANCES — TRUST AND AGENCY FUND
FOR THE YEAR ENDED DECEMBER 31, 1971
BALANCE
JANAUARY 1. RECEIPTS DISBURSEMENTS DECEMBER 31.
Social Security S 6,876. S 81,060. S 81,612. S 6,324.
Group Insurance 39,497. 39,497.
State Income Tax 19,903. 19,903.
Federal Income Tax 101,567. 101,567.
Association Dues 11,654. 1,654.
Guarantee and Bid Deposits 700. 700.
Redemption Park Debt 10,771. 10,029. 742.
Bingo Licenses 1,643. 1,643.
Sale Tax 798. 735. 63.V'
Tax Accounts 1,350,969. 4,835,884. 5,537,111. 649,742. E
Confiscated Money 41. 41.✓
E. E. A. Funds 7,376. 4,618. 2,758'✓
For Reserve Funds 20.000. 20.000.
TOTALS FROM SCHEDULE#3 S1 3' 77886. $5 10�� 0853. $5,818,369 $660 .
PPV
REID AND PERSON
CERTIFIED PUBLIC ACCOUNTANTS
EXHIBIT "H"
TOWN OF SOUTHOLD
STATEMENT OF INDEBTEDNESS
FOR THE YEAR ENDED DECEMBER 31, 1971
OUTSTANDING OUTSTANDING
JANUARY. 1 ISSUED PAID DECEMBER 31
CAPITAL NOTES
Construction Police Building 5/71 S 3,250. 5 3,250.
Construction Police Building 5/71 3.250. 3.250.
TOTAL CAPITAL NOTES S -- $__62500. S -- S 6.500
BOND ANTICIPATION NOTES
Land for Dump 6/66 S 13,000. $ S 13,000. ffi
Purchase of Machine 11/67 3,700. 3,700.
Land Acquisition 7/68 10,500. 3,500. 7,000.E
Road Improvement-BayView 11/70 6,000. 1,200. 4,800:`
Grand Avenue Bridge 2/71 50,000. 50,000.`/
Construction Police Building 5/71 123,500. 123,500."l
Road Improvement-BayHaven 8/71 10.500. 10.500.`t
TOTAL BOND ANTICIPATION NOTES 5 33.200. $184.000. S 21.400. $195.800.
TOTAL INDEBTEDNESS $_j3 00. $190.500. S 21.400. $202.300.
NOTE: Does not include Ferry District or Park District Debt.
REID AND PERSON
C<RTIFI[O PUBLIC ACCOUNTANTS
SCHEDULE #1 ti
TOWN OF 50UTHOLD
Page 1 of 5
SCHEDULE OF GENERAL FUND EXPENSES - TOWN-WIDE
FOR THE YEAR ENDED DECEMBER 31. 1971
GENERAL GOVERNMENT SUPPORT
LEGISLATIVE
Town Board - Councilmen Salaries ffi 13,200.
- Expenses 2.994.
ffi 16,194.
JUDICIAL
Justices - Salaries ffi 29,557.
- Expenses 2.063.
31,620.
EXECUTIVE
Supervisor - Personal Salaries ffi 33,904.
- Equipment 407.
- Expenses 3.625.
37,936.
FINANCE
Auditor - Contractual Expenses ffi 700.
700.
Tax Collection - Personal Salaries $ 12,356.
- Expenses 6,217.
18,573.
Assessment - Personal Salaries ffi 50,861.
- Expenses 5,107.
55,968.
STAFF
Town Clerk - Personal Salaries ffi 15,566.
- Expenses 1,627.
17,193.
Law - Personal Salaries ffi 9,500.
- Expenses 6.049.
15,549.
Engineer - Contractual Expenses $ 1,878.
1,878.
Public Works Administration - Personal Salaries ffi 3,000.
3,000.
SHARED SERVICES .
Buildings - Personal Salaries ffi 2,500.
- Contractual Expenses 15.381.
17,881.
REID AND PERSON
CKKnPI[D PUBLIC ACCOUNTANTS
SCHEDULE #1
Page 2 of 5
TOWN OF SOUTHOLD
SCHEDULE OF GENERAL FUND EXPENSES - TOWN-WIDE
FOR THE YEAR ENDED DECEMBER 31, 1971
SPECIAL ITEMS
Unallocated Insurance $ 26.056.
26,056.
Municipal Association Dues $ 400.
400.
EDUCATION
Attendance Officer —Personal Salaries $ 1.200.
1.200.
TOTAL GENERAL GOVERNMENT SUPPORT $244.148.
PUBLIC SAFETY
LAW ENFORCEMENT
Jail - Expense $ 350.
$ 350.
TRAFFIC
Traffic Control - Equipment $ 1,896.
- Electrical Expenses 1.453.
3,349.
SAFETY FROM ANIMALS
Control of Animals - Personal Salaries $ 4,536.
- Expenses 3.705.
8,241.
OTHER PROTECTION
Civil Defense - Contractual Expenses $ 173.
173.
TOTAL PUBLIC SAFETY $ 12.113.
HEALTH
PUBLIC HEALTH
Narcotic Advisory Council - Expenses $ 4.996.
$ 4.996.
TOTAL HEALTH
REID ANo PERSON
CERTIFIRD PUNLIC ACCOUNTANTS
SCHEDULE #1
Page 3 of 5
TOWN OF SOUTHOLD
SCHEDULE OF GENERAL FUND EXPENSES — TOWN—WIDE
FOR THE YEAR ENDED DECEMBER 31, 1971
TRANSPORTATION
PUBLIC TRANSPORTATION
Airport — Expenses $ 1.200.
$ 1,200.
Off Street Parking — Personal Salaries $ 2,142.
— Expenses 3,910.
6.052.
TOTAL TRANSPORTATION
ECONOMIC ASSISTANCE AND OPPORTUNITY
SOCIAL SERVICES
Home Relief — Expenses $ 32.946.
$ 32,946.
Burials $ 500.
500.
ECONOMIC DEVELOPMENT
Publicity $ 3.100.
3,100.
OTHER
Veterans Services $ 1.200.
1.200.
TOTAL ECONOMIC ASSISTANCE AND OPPORTUNITY $ 37.746.
CULTURE — RECREATION
ADMINISTRATION -
Recreation — (Youth) $ 1,070.
$ 1,070.
RECREATION
Parks — Personal Salaries $ 3,000.
— Equipment 600.
— Expenses 782.
4,382.
Beaches — Personal Salaries $ 20,000.
— Equipment 3,600.
— Expenses 5.828.
29,428.
REID AND PERSON
CZWnP1IW PUBLIC ACCOUNTANTS
SCHEDULE #1
Page 4 of 5
TOWN OF SOUTHOLD
SCHEDULE OF GENERAL FUND EXPENSES - TOWN-WIDE
FOR THE YEAR ENDED DECEMBER 31, 1971
CULTURE
Libraries S 35.000.
35,000.
Historian - Personal Salaries $ 900.
- Expenses 4.090.
4,990.
Celebrations $ 600.
600.
ADULT ACTIVITIES
Adult Recreation - Expenses $ 2.460.
2.460.
TOTAL CULTURE - RECREATION $_j7.930.
HOME AND COMMUNITY SERVICES
SANITATION
Garbage and Refuse - Personal Salaries $ 33,903.
- Expenses 11,273.
S 45,176.
r
COMMUNITY ENVIRONMENT
Island Waterways S 1.060.
1,060.
Shade Trees - Expenses $ 1.770.
1,770.
NATURAL RESOURCES
Town Trustees - Personal Salaries $ 5,800.
- Expenses 116.
5,916.
Conservation Advisory Council $ 53.
53.
SPECIAL SERVICES
Cemeteries $ 6.
6.
TOTAL HOME AND COMMUNITY SERVICES $ 53J81.
REID AND PERSON
C[RTIRIKD PUNLIC ACCOUNTANT*
SCHEDULE #1
Page 5 of 5
TOWN OF SOUTHOLD
SCHEDULE OF GENERAL FUND EXPENSES - TOWN-WIDE
FOR THE YEAR ENDED DECEMBER 31. 1971
—t
UNDISTRIBUTED
EMPLOYEE BENEFITS
State Retirement $ 29,475.
Social Security 11,333.
Workmen's Compensation 3,109.
Hospital Insurance 7.025.
TOTAL EMPLOYEE BENEFITS S 50,942.
DEBT SERVICE PRINCIPAL
Bond Anticipation Notes S 20,200.
Interest on Bond Anticipation Notes 1.196.
TOTAL DEBT SERVICE S 21,396.
OTHER
Sales Tax S 41.
Referendum on Assessors 1,190.
Street Improvement District 133.
Water Feasibility Study 11,500.
Transfer for Police Building 7,500.
Payroll for Federal Emergency Employment 1,558.
r Insurance Account Receivable 3.010.
TOTAL OTHER 24,932.
TOTAL UNDISTRIBUTED S 46.328.
TOTAL TOWN-WIDE EXPENSES 5535.436.
RECD AND PERSON
CEMPIED rUNLIC ACCOUNTANT!
SCHEDULE #2
Page 1 of 2
TOWN OF SOUTHOLD
SCHEDULE OF GENERAL FUND EXPENSES - PART-TOWN
FOR THE YEAR ENDED DECEMBER 31, 1971
GENERAL GOVERNMENT SUPPORT
SPECIAL ITEMS
Unallocated Insurance $ 15.188.
$ 15.188.
TOTAL GENERAL GOVERNMENT SUPPORT $ 15.188.
PUBLIC SAFETY
LAW ENFORCEMENT
Police - Personal Salaries $337,610.
- Equipment 19,744.
- Expenses 35,236.
$392,590.
Bay Constable - Personal Salaries $ 81,683.
- Expenses 5.243.
13,926.
OTHER PROTECTION
Safety Inspection - Personal Salaries ffi 19,834.
- Expenses 2,873.
22.707.
TOTAL PUBLIC SAFETY ffi42 2.23.
r
HEALTH
PUBLIC HEALTH
Registrar of Vital Statistics - Personal Salaries $ 2.500.
$ 2.500.
TOTAL PUBLIC HEALTH $ 2.500.
HOME AND COMMUNITY SERVICES
GENERAL ENVIRONMENT
Zoning - Personal Salaries ffi 12,489.
- Expenses 3.296.
S 15,785.
Planning - Personal Salaries ffi 12,489.
- Expenses 7,784.
20.273.
TOTAL HOME AND COMMUNITY SERVICES ffi 36.058.
• REID AND PERSON
CRIMFIRD PUBLIC ACCOUNTANT!
SCHEDULE #2
PBQe 2 of 2
TOWN OF SOUTHOLD
SCHEDULE OF GENERAL FUND EXPENSES - PART-TOWN
FOR THE YEAR ENDED DECEMBER 31. 1971
-mow
UNDISTRIBUTED
EMPLOYEE BENEFITS
State Retirement $ 67,946.
Social Security 16,181.
Workmen's Compensation 6,930.
Hospital Insurance 9,933.
Charges on Police Building 5.559.
$106.549.
TOTAL EMPLOYEE BENEFITS $106.549.
TOTAL FART-TOWN EXPENSES $589.518.
PV
REID AND PERSON
CKKTIFIKD PUBLIC ACCOUNTANTS
SCHEDULE #3
TOWN OF SOUTHOLD
SCHEDULE OF BANK RECONCILATIONS - ALL FUNDS
AS AT DECEMBER 31, 1971
LESS
BALANCE OUTSTANDING BALANCE
PER BANK CHECKS PER BOOKS
GENERAL FUND
Town-Wide - To Exhibit "B" $173,560.
Part-Town - To Exhibit "B" 49,077.
Valley Bank of New York $ 73,623. $ 986.
Valley Bank of New York (C.D. ) 150,000.
$223,623. $ 986. $222,637.
Welfare - Valley Bank of New York 1,079. 1.079.
TOTAL $224.702. $ 2.065. $222.637.
HIGHWAY FUNDS
ITEM #1 - To Exhibit "C" $107,291.
ITEM #2 - To Exhibit "C" 2,518.
ITEM #3 - To Exhibit "C" 66,461.
ITEM #4 - To Exhibit "C" 44,560.
North Fork Bank and Trust $ 71,342. $ 512.
North Fork Bank and Trust (C.D. ) 150.000.
TOTAL $221 L342. $ 512. $220,830.
SPECIAL DISTRICTS
r Security National Bank $ 7,315. $ 7,315.
Security National Bank 5,000. 5,000.
TOTAL - TO EXHIBIT "D" $ 12.315. $ $ 12.315.
CAPITAL AND RESERVE FUNDS
Capital - To Exhibit "E" $ 41,268.
Reserve - To Exhibit "F" 17,470.
North Fork Bank and Trust S. 58,738. $
TOTAL $ 58,738. $ $ 58.738.
TRUST AND AGENCY FUNDS
Valley Bank of New York - Payroll $ 27,321. $ 27,321. $ --
Valley Bank of New York - Trust &. Agency 11,793. 1,165. 10,628.
North Fork Bank and Trust - Tax Acct 1.027,534. 377.792. 649.742.-
TOTAL - TO EXHIBIT "G" $1.066,648. $406.278. $660 3 10.
REID AND PERSON
CZWnFIZD rUSLIC ACCOUNTANTS