HomeMy WebLinkAbout1962 IRVING MILLER
SCHOOL AUDITS MUNICIPAL CONSULTANT
ICIPAL AUDITS PUBLIC ACCOUNTANT 39 Chestnut Street METHODS & PROCEDURES
Huntington, N. Y.
HAmilton 7-6577
March 3, 1963
Town Board
Town of Southold
Suffolk County, N.Y.
Dear Sirs :
As requested, I have made an audit of the General Books
of the Town of Southold for the calendar year 1962, and
submit herewith my report.
Respectfully,
y!
Irving M/filler
Public Accountant
TOWN OF SOUTHOLD
This engagement called for an audit and a report.
The period covered is from January 1, 1962 through December
31, 1962.
The records of receipts and disbursements were checked
in accordance with good accounting practice.
Test checks were made from selected records and sources.
Book and bank balances were reconciled by noting of out-
standing checks.
Confirmations were secured from outside agencies for
verification . of revenue as set forth in Schedule D.
Checks outstanding for more than six months should be
inquired into, and cancelled where no reason for their remaining
outstanding can be advanced.
Justices should report all items of business, including
withdrawn cases, referrals to grand jury, etc. , since there
may be a fee due the town in some instances.
It is specifically noted that claim $#580 on the Fishers
Island Ferry District for $750.00 paid 6-12-62 to the City
of New London is indefinite. It is for "Dockage Fee this period, "
but no period is defined.
4F
SCHEDULE A
SUY24ARY - ALL FUNDS
Balances, January 1, 1962 $ 376044.04
Receipts - 1962 3 ,011,069.71
Total Receipts and Balances $ 3 ,387,413 .75
Payments - 1962 3 ,010,87$.40
Balances, December 31, 1962 $ 376,535 .35
SCHEDULE B
RECONCILIATION - DECEMBER 31, 1962
BOOK AND BANK BALANCES
Book Add: Certified
Balance Checks Bank
Sch. A Outstanding Balance
GENERAL FUND
Town-Wide $ 81,002.59
Part-Town 31,106.91
Total $ 112,109.50 15,062.81 127,172.31
HIGHWAY FUNDS:
Item ffl — $ 5, 591.97
Item #2 5,304.58
Item #3 12732.43
Item #4 4,239-88
Total $ 16,8b8.-8T; 42643 .76 21, 512.62
SPECIAL DISTRICTS:
E-W Greenport Fire Prot
District $ 1031.17
,#E-W Greenport Light
District 92.27
Mattituck #1 Light Dist 634.05
Matti.tuck #2 Light Dist 179.14
Cutchogue Light Dist . 52$•56
Peconic Light Dist. 206.53
Southold Light Dist. 251.54
Fishers Isl. Light Dist. 175.14
E. Marion Light Dist. 505 .13
Orient Light District 157.72
Total $ --4-,-,071.25 -O- 4,061.25
CAPITAL NOTE FUND $ 187.20 -0- 187.20
FISHERS ISLAND FERRY
DISTRICT $ 819099.24 996.92 82,096.16
AGENCY & TRUBT
Town 1,782.66 4,370.84 62153 .50
Town (C.D) 500.00 -0- 500.00
F.I. Ferry 75.86 136.85 212.71
Supervisors Tax Acct. $ 159,850.78 43 ,347.24 2032195.02
Total for Schedule
-•� A $ 376, 535-35
SCHEDULE B-1
AUDITED RECEIPTS AND DISBURSEMENTS
Receipts Disbursements
GENERAL FUND
Town-Wide 237,853 .49 241, 598.35
Part-Town 199 333 .88 187,125.75
Total 437,1 7.37 — 428,724.10
HIGHWAY FUNDS:
Item # 1 129,403 .76 140, 711.86
Item ##2 2,652.29 -0-
Item #t`3 65,845 -48 83 ,618-53
Item rr4 512500.00 57 162 .14
Total 249,401.53 281 ,492 -53
CAPITAL NOTES
-,� 1 12 ,000.00 112 812 .80
7j2 5,000.00 5 000.00
Total 1.7,000.00 1(-2912 .80
SPECIAL DISTRICTS:
Park Dist. Serial Bond 27,350.00 27,350.00
E-W Greenport Fire District 10,630.06 10,458.79
E-W Greenport Light District 600.00 546.00
Mattituck #1 Light District 71000.00 6, 549.51
Mattituck #2 Light District 800.00 852 .00
Cutchogue Light District 6,900.00 72158.50
Peconic Light District 21000.00 2 ,026.83
Southold Light District 6,700.00 6, 581.99
Fishers Island Light District 2 ,000.00 2,040.00
East Marion Light District 24000.00 2 ,419.80
Orient Light District 2,700.00 2 , 544.03
Total
FISHERS ISLAND FERRY DISTRICT 171,457.75 159,675 .90
AGENCY & TRUST
Ferry District 2,573 . 53 22588.64
Town 73 ,904.43 73 ,953 .50
Supervisors Tax Account
on a/c 1961-62 1,631,014.26 1,770,103 .48
on a/c 1962-63 359,850.78 2001000.00
Total All Funds Y 3 ,011,0 9.71 3 ,010,877,-.70—
SCHEDULE C
WELFARE REVOLVING FUND
Advance to set-up Fund
For Calendar year 1961 $5,000.00
Receipts:
For Home Relief $23 ,103 .61
For Burials 1, 500.00 24,603 .61
a 29,603 .61
,slo
Payments 24,603 .61
Return of Advance 5,000.00 29,603 .61
Balance December 31, 1962 -( -
Add: Checks Outstanding
Bank Balance 1+41..72
^We
SCHEDULE D
RECEIPTS CONFIRMED BY OUTSIDE AGENCIES
Mortgage Tax $ 20,588.97
Justice Court Fund-State 31202 .00
Mileage &, Valuation-Highway Aid 91693 .00
County Dog Fund 2 ,719.9$
Property Taxes on a/c 1961-62 11630,744.91
Property Taxes on a/c 1962-63 359,850.78
Town Welfare State Aid 1.4,329.20
Welfare Trust for Recoveries, etc . 634.53
State Aid-Per Capita 47,197.24
State Aid-Youth Commission 730.26