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HomeMy WebLinkAboutPolice Department Uniform Clothing a r JUDITH T. TERRY �� x + ✓� Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS ` a Southold, New York 11971 MARRIAGE OFFICER 'S c' Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 16, 1992 Attention: President Standard Law Enforcement Supply 190 Mineola Avenue - Suite 200 Roslyn Heights, New York 11577 Dear Sir: . The Southold Town Board, at their regular meeting held on November 10, 1992, accepted your bid for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1993, all in accordance with the bid specifications and your proposal dated November 3, 1992. Very truly yours, e Judith T. Terry Southold Town Clerk Enclosure cc: Police Chief Droskoski � V SOUTHOLD TOWN POLICE DEPARTMENT f �I;•� 'J UNIFORM CLOTHING PER ITEM PRICE SHEET ` Spring/Fall Jacket Per Item Price Winter Coat Per Item Price Winter Gloves Per Item Price Sweater - Long Sleeve Per Item Price ��� • + � Sweater - Vest Per Item Price Overshoe Boots Per Item Price Raincoat and Cap Cover Per Item Price7e- Leather Oxfords Per Item Ankle High Shoes Per Item Price 8-Point Summer E Winter Caps P Per Item Price Long Sleeved Shirt - 65% Polyester/35o Rayon-Tropical Navy Blue, Light Blue, White & Tan Per Item Price Long Sleeved Shirt - 65% Polyester/35a Cotton-Poplin J Navy Blue, Light Blue S White Per Item Price Short Sleeved Shirt - 65% Polyester/35o Rayon-Tropical " of; Navy Blue, Light Blue, White E Tan Per Item Price- Short Short Sleeved Shirt - 65% Polyester/35a Cotton-Poplin Navy Blue, Light Blue S White Per Item Price Tropical Trousers Per Item Price All-Year Trousers Per Item Price ue Elasti Trousers 9 Per Item Price �• /-' rnr 1 v JUDITH T. TERRY Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS a ' Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 16, 1992 Mitchell P. Hagler, Vice President Richard York of Riverhead, Inc. 37 East Main Street Riverhead, New York 11901 Dear Mr. Hagler: The Southold Town Board, at their regular meeting held on November 10, 1992, accepted the bid of Standard Law Enforcement Supply for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1993, all in accordance with the bid specifications. Your bid was rejected in its entirety as the bid specifications requested a comprehensive per item bid on the entire police uniform clothing package. However, thank you for taking the time to submit a proposal for the footwear items. Very truly yours, Judith T. Terry Southold Town Clerk • � iYp f JUDITH T. TERRY � L Town Hall, 53095 Main Road TOWN CLERK rn P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 K w , MARRIAGE OFFICER Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 16, 1992 Matthew Greenblatt, Secretary-Treasurer Charles Greenblatt Inc. 34-36 Cain Drive Brentwood, New York 11717 Dear Mr. Greenblatt: The Southold Town Board, at their regular meeting held on November 10, 1992, accepted the bid of Standard Law Enforcement Supply for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1993, all in accordance with the bid specifications. Due to the number of items involved, I am enclosing a copy of Standard Law's bid for your information. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure �oc��FFOIK��Gy JUDITH T. TERRY O Town Hall, 53095 Main Road TOWN CLERK tZ P.O. Box 1 179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER y0 O� Fax (516) 765-1823 Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON NOVEMBER 10, 1992: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Standard Law Enforcement Supply for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1993, all in accordance with their bid specifications and their proposal dated November 3, 1992, and the recommendation of Chief of Police Droskoski. Judith T. Terry Southold Town Clerk November 12, 1992 S1iANDARD LAW ENFORCEMENT SUPT Showroom & Offices c c 190 Mineola Ave. - Suite 200 V V ROSLYN HEIGHTS, NY 11577 (516) 484-5892 DATE ORDER NO. FAX (516) 484-4257 11/3/92 TO SHIP TO CLERK.................................. _................... ........ BID SAMPLES... ... TOWN SOUTHOLD !IA.IN .ROAD SOUTHOLD, N.Y. 11971 Att : Judity Terry SALESPERSON DATESHIPPED... S141PPFO VIA jrIII F.O B.POINT TERMS QUANTITY OESCRIPTION UNIT PRICE -TOTAL ALL SAMPLES ENCLOSED AS REQUIRED BID Al P'L'E..S _ TO......B.E...RETURNED 1 Long Sleeve Deputy Shirt -w/available colors ' 1 Short Sleeve DeputyShirt.........._. . ..... 1 Long Sleeve Poplin Shirt - ..... 1 .... . 1 Short... Sleeve Popl.i.n S.h...irt 1 Wooly Pully Sweater- Long Sleeve-- . Sleeveless Same style as Long sleeve ... 1 Pr, Winter Gloves 1 Blauer Winter Coat...... 1 Pr.. Leather Oxfords 1 Pr_ - Ankle High Shoes 1 Raincoat with black/orange raincap cover 1 Pr. Tropical Trousers 1„ Pr. All year roundtrousers ......... . 1 Pr. Eiastique Trousers 1 8 Pt . Cap Summer & Winter ........... 1 Pr. Overshoe Boots - 1 S rin Fall Jacket ORIGINAL tk `��r!_I SOUTHOLD TOWN POLICE DEPARTMENT - UNIFORM CLOTHING PER ITEM PRICE SHEET PM J Spring/Fall Jacket Per Item Price �71 Winter Coat Per Item Price ) Winter Gloves Per Item Price Sweater - Long Sleeve PerItem Price �J Sweater - Vest Per Item Pricesq, ' Overshoe Boots !i 0V Per Item Price ) Raincoat and Cap Cover Per Item Price � Leather Oxfords Per Item Price Ankle High Shoes Per Item Price 7 8-Point Summer & Winter Caps Per Item Price__ Long Sleeved Shirt - 65% Polyester/35o Rayon-Tropical �+ el Navy Blue, Light Blue, White 8 Tan Per Item Price Long Sleeved Shirt - 65% Polyester/35o Cotton-Poplin Navy Blue, Light Blue & White Per Item Price Short Sleeved Shirt - 65% Polyester/35o Rayon-Tropical Navy Blue, Light Blue, White 8 Tan Per Item Price Short Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue 8 White Per Item Price Tropical Trousers Per Item Price All-Year Trousers Per Item Price Elastique Trousers Per Item Price NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) VI (Corporate Title) �J (if any) Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 1993 0 ` c-ArP// CHARLES GREENBLATT INC. *36CANDRIVE SOUTHOLD TOWN POLICE DEPARTMENT BRENTWOOD,N.Y. 11717 UNIFORM CLOTHING Fax 231-04 MIN516-231-4010 PER ITEM PRICE SHEET Spring/Fall Jacket Per Item Price / ✓ Winter Coat Per Item Price 1 o /< � Winter GlovesPer Item Price-M, 0 G . Sweater - Long Sleeve /5 Per Item Price n 11L Sweater - Vest �15 Per Item Price L /4 4 Overshoe Boots Per Item Price ` /5 Raincoat and Ca Pf / 4 � 0 j P Cover r y yL t� f! Per Item Price Leather Oxfords Per Item Price _ Ankle High Shoes Per Item Priceis� l 8-Point Summer & Winter Caps Per Item Price l � , (' Long Sleeved Shirt - 65% Polyester/35o Rayon-Tropical /) / ;7 C? Navy Blue, Light Blue, White & Tan Per Item Price G (� l' Long Sleeved Shirt - 65% Polyester/35% Cotton-Poplin 19,50 Navy Blue, Light Blue & White Per Item Price Short Sleeved Shirt - 65% Polyester/35o Rayon-Tropical Navy Blue, Light Blue, White & Tan Per Item Price Short Sleeved Shirt - 65% Polyester/35o Cotton-Poplin Navy Blue, Light Blue & White Per Item Price 1 l/ Tropical Trousers Per Item Price All-Year Trousers Per Item Price /- V' /5 Elastique Trousers Per Item Prj e ! 5 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signet (Corporate Title) (if any) r re 5 .f Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 1993 . * / 10/31/92 TOWN OF SOUTHOLD TOWN CLERK' S OFFICE TOWN HALL 53095 MAIN RD SOUTHOLD, NY 11971 RE: BID ON POLICE DEPARTMENT CLOTHING DEAR MS TERRY, PLEASE BE ADVISED THE ENCLOSED BID IS OFFERED WITH THE FOLLOWING EXCEPTIONS: 1. ) WITH REGARD TO ITEM IV. B. , MY FIRM PROPOSES TO FURNISH ONLY FOOTWEAR ITEMS ON WHICH BID IS FURNISHED. I EXPECT THE TOWN WILL EXERCISE ITEM III . A. IN ORDER TO CONSIDER MY BID. 2. ) ALL FOOTWEAR PROPOSED IS OF EQUAL DURABILITY AND SUITABILITY FOR INTENDED USE THOUGH BRAND NAME OR ACTUAL COMPOSITION MAY VARY FROM SPECIFICATION. FURTHER, ANY VARIATION OF MATERIAL COMPOSITION FROM SAMPLE DUE TO COMPONENT AVAILABILITY AT TIME OF MANUFACTURING WILL BE CONSIDERED SATISFACTORY TO THE TOWN PROVIDED SUITABILITY AND DURABILITY ARE MAINTAINED. 3. ) RICHARD YORK OF RIVERHEAD, INC. WILL BE HELD HARMLESS FOR NON—CONFORMITY DUE TO CIRCUMSTANCES BEYOND ITS CONTROL, INCLUDING, BUT NOT LIMITED TO PRIOR SALE, STYLE DISCONTINUATION, COMMON CARRIER DELAYS, STRIKES, NATURAL DISASTERS, ETC. 4. ) I RESERVE THE RIGHT TO WITHDRAW AND NOT BE BOUND TO THIS BID SHOULD ANY OF THE ABOVE EXCEPTIONS NOT BE ACCEPTABLE TO THE TOWN OF SOUTHOLD. SINCERELY �� n�- MITCHELL P HAGLER, VP RICHARD YORK OF RIVERHEADx INC SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring/Fall Jacket Per Item Price /)/0' Winter Coat Per Item Price n u Winter Gloves Per Item Price_n Sweater - Long Sleeve Per Item Price f) Sweater - Vest Per Item Price !1 Overshoe Boots Per Item Price q3. SO- Raincoat and Cap Cover Per Item Price n �4y Leather Oxfords Per Item Price -9,00 Ankle High Shoes Per Item Price_ 8 , o 8-Point Summer & Winter Caps Per Item Price A C\ Long Sleeved Shirt - 656 Polyester/35% Rayon-Tropical Navy Blue, Light Blue, White & Tan Per Item Price rIA Long Sleeved Shirt - 65% Polyester/35% Cotton-Poplin Navy Blue, Light Blue & White Per Item Price Short Sleeved Shirt - 65% Polyester/35o Rayon-Tropical / Navy Blue, Light Blue, White 8 Tan Per Item Price Short Sleeved Shirt - 65% Polyester/35o Cotton-Poplin Navy Blue, Light Blue & White Per Item Price l7 Tropical Trousers Per Item Price All-Year Trousers Per Item Price Elastique Trousers Per I tem Price n k\ • NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) U (Corporate Title) (if any) RiCHAM IVERHEAD INC. 37 EAST MAIN STREET RIVERHEAD, NEW YORK 114G1 Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 1993 BID - POLICE DEPARTMENT UNIFORM CLOTHING - 1993 BID OPENING: 11 :00 A.M., Wednesday, November 4, 1992. 10/22 1. Richard York Shoes, Attn: Mitch Hagler, 37 East Main, Riverhead NY 11901 10/23 2. Standard Law, 190 Mineola Ave. , Rosyln Heights, N.Y. 11577 Att: John Harrigan 10/26 3. Uniforms By Park Coats, 790 Third Ave. ,Brooklyn, N.Y. 12232 718 499 1182 10/27 4, Tempco Uniforms, 29 Samsondale Ave. , West Haverstraw, N.Y. 10993 Attention: Lou Tempco 914 942-2200 10/27 5. Westchester Police 6 Uniform Supply, 120 East Main St. , Elmsford, N.Y. 10523 Att: Neil Fruscillo 914 347-2-515 6. 7. 8. STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 16th day of October 1992 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971 . Legal Notice, Notice to Bidders: Police Department Uniform Clothing, Bid Opening: 11 :00 A.M. , Wednesday, November 4, 1992, Southold Town Hall. Judith T. Terry 61 Southold Town Clerk Sworn to before me this 16th day of October 1992. Notary Publ c UNDA J.COOPER Notary Public,State of New York No.4822563,Suffolk Cour ty/� ? Tena Expires December 31, 1,0. c/ - i COUNTY OF SUFFOLK ss: STATE OF NEW YORK LEGAL NOTICE i NOTICE TO BIDDERS NOTICE IS HEREBY GIV Patricia Wood, being duly sworn, says that she is the Editor, of THE LONG ISLAND TRAVELER-WATCHMAN EN,in accordance with the pro- , i' visions of Section 103 of_fhe a public newspaper printed at Southold, in Suffolk County; iq General Municipal Law, that sealed bids will be received at the and that the notice of which the annexed is a printed copy, Southold Town Clerk's Office, has been published in said Long Island dTraveler-Watchman Town Southold,New York,until 11:00once each week for . . . . . . . . . . . . . . . . . . . .!. Town Hall,530985 Main Road, . weeks A.M.,Wednesday,November 4, �✓' 1992,at which time they will be successively, commencing on the . . . . . . . . . . ... . . . . . . . publicly opened and read aloud, for furnishing to the lbws of Southold Police Department day of . . . . . . . . . . ., 19 /.�. Uniform Clothing for calendar year 1993. Specifications for the Police • • • • Department Uniform Clothing may be obtained by interested bidders at the Southold Town i Clerk's Office, Town Hall, 53095 Main Road, Southold, S w o l n to before m e this . . . . . . . . . . . . . . . . . . . . . (1, � New York 11971. i y f n The Town Board of the Town of Southold reserves the right to . . . . . . . . . . . !�% . . . . , 1 9 reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on 1 ` the per item price.listings,con- Notary Public tain a Non-Collusive Bid Cer- tificate, be marked "Bid on BARBARA-N. S't,f-INEIDEft Police Department Uniform NOTARY PUBLIC, State of Naw York Clothing," and must be signed I`el t. C`•,46 and sealed in envelopes plainly Qua!!!ed in County addressed to the Town Clerk, Lxpires Town of Southold, Town Hall, Maid Road, Southold, New York 11971. Envelope exterior must also contain the words "Bid on Police Department Uniform Clothing:' The bid price shall not in- clude any Federal, State, or Local Tax from which the Town of Southold is exempt. DATED: October 16, 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK 1X-10/22/92(1) sI i LEGAL WFICE STATE OF NEW YOk ik) NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in ) SS: accordance with the provisions of COUNTY OF SUFFOLK) Section 103 of the General Municipal /� Law,that sealed bids will be received _ / ln–r a &--'q ILI ��� Of Mattituck, in by the Town Clerk of the Town of said County, being duly sworn, says that he/she Southold,Suffolk County,New York, at the Southold Town Clerks office, is Principal Clerk of THE SUFFOLK TIMES, a Town Hall, 53095 Main Road, Weekly Newspaper, published at Mattituck, in Southold, New York, until 11:00 A.M., Wednesday, November 4, the Town Of Southold, County Of Suffolk and 1992,at which time they will be pub- licly opened and read aloud,for fur. State of New York, and that the Notice of which nishig Department Uniform Cloth- the Town of Southold Police Depthe annexed is a printed copy, has been regular- Police ing for calendar year 1993. ly published in said Newspaper once each week Specifications for the Police De- Partment Uniform Clothing may be for weeks successively. commencing On obtained by interested bidders at the the'2-2 h day of Southold Town Clerk's Office,Town Hall,53095 Main Road, Southold, New York 11971. The Town Board of the Town of Southold reserves the right to reject ,�L�,_C any and all bids and to waive any de- fect or informality in any bid should it Principal Clerk be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the Per item price listings,contain a Non- ,7 Collusive Bid Certificate, be marked Sworn to beforre m' _this fBid on Pollee Department nd day Of C `v �'i� form Clothing",and must be signed and sealed in envelopes plainly ad- / dressed to the Town Clerk, Town of Southold, Town Hall, Main Road, HELEN G.SERDINKA Southold,New York 11971.Envelope Notary Public,State of New York exterior must also contain the words No.4528520 exterior on Police soDepartmentQualified in Suffolk County Clothing' Uniform Commission Expires August 31,19—' The bid price shall not include any Federal, State, or Local Tax from which the Town of Southold is ex- empt. DATED:October 16, 1992. JUDMI T.TERRY SOUTHOLD TOWN CLERK 7515-1 T022 • LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York, until 11 :00 A.M., Wednesday, November 4, 1992, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1993. Specifications for the Police Department Uniform Clothing may be obtained by interested bidders at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971 . The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price listings, contain a Non-Collusive Bid Certificate, be marked "Bid on Police Department Uniform Clothing", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . Envelope exterior must also contain the words "Bid on Police Department Uniform Clothing". The bid price shall not include any Federal, State, or Local Tax from which the Town of Southold is exempt. DATED: October 16, 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 22, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York, until 11 :00 A.M., Wednesday, November 4, 1992, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1993. Specifications for the Police Department Uniform Clothing may be obtained by interested bidders at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971 . The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price listings, contain a Non-Collusive Bid Certificate, be marked "Bid on Police Department Uniform Clothing", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . Envelope exterior must also contain the words "Bid on Police Department Uniform Clothing". The bid price shall not include any Federal, State, or Local Tax from which the Town of Southold is exempt. DATED: October 16, 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 22, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board !� LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York, until 11 :00 A.M., Wednesday, November 4, 1992, at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Clothing for calendar year 1993. Specifications for the Police Department Uniform Clothing may be obtained by interested bidders at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971 . The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price listings, contain a Non-Collusive Bid Certificate, be marked "Bid on Police Department Uniform Clothing", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, Main Road, Southold, New York 11971 . Envelope exterior must also contain the words "Bid on Police Department Uniform Clothing". The bid price shall not include any Federal, State, or Local Tax from which the Town of Southold is exempt. DATED: October 16, 1992. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 22, 1992, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, MAIN ROAD, SOUTHOLD, NEW YORK 11971 . Copies to the following: The Traveler-Watchman The Suffolk Times Town Board Members Town Attorneys Police Chief Droskoski Dodge Reports Brown's Letters Town Clerk's Bulletin Board Stanley Droskoski CHIEF OF POLICE POLICE DEPARTMENT, TOWN OF SOUTHOLD PECONIC, NEW YORK, 11958 TELEPHONE EMERGENCY DIAL 911 ADMINISTRATIVE: 516 765-2600 516 734-6022 POLICE DEPARTMENT, TOWN OF SOUTHOLD SPECIFICATIONS FOR POLICE DEPARTMENT UNIFORM CLOTHING 1. GENERAL CONDITIONS AND REQUIREMENTS: A. No bids will be considered from individuals, firms or corporations in bankruptcy or in the hands of a receiver. B. A substitute for the product specified will be considered when the terms "or equal" are used. The bidder must submit with the bid satisfactory proof that any substitute offered is equal to the standard specified. C. All bids will be F.O.B. destination and include inside delivery. D. No charge shall be made for boxing or packing. E. If any bidder does not fully understand the specifications or conditions here, or is in doubt as to the intention of the same, he shall satisfy himself by inquiry in writing before bidding. After the contract has been entered into, the interpretations of the specifications by the Town of Southold shall be binding. II. SUBMITTAL OF BID: A. The bidder shall furnish all the data required on the quantity and specification sheets B. The bid shall be submitted sealed, clearly marked, "POLICE UNIFORM BID" on the outside of the container. III. A. The Town Board of the Town of Southold reserves the right to reject any or all bids which do not comply with the invitation to bidders, the specifications, instructions to bidders, or other herein contained requirements to waive any informality in bids, and to accept the bid which it deems most favorable to the interests of the Town of Southold. B. It is understood and agreed that the acceptance of the foregoing bid by the Town_ of Southold shall thereby constitute a contract between the Town of Southold and the bidder, comprising in its entirety the invitation to bidders, the specifications, the requirements, the instructions to bidders, the terms and conditions, the bid and the acceptance of the bid by the Town of Southold. IV. A. The prices herein l municipal lgovernment.dean excise taxes and/or sales taxes imposed by any stateor B. The bidder hereby proposes to furnish all the necessary uniforms, clothes, s, braids and all other materials and labor to complete the he uniform requirements at nd for he price n n andas required according t the Townof specifications that are contained Southold. C. All bids will be submitted as per "Unit Price", per shirt, trousers, etc. er D. All garments shall be tailored fittings to cd'vidul to ared areare to be propmade't at the The necessary measurements asrequ time and place as designated by the Chief of Police. ll made within E. Any and all necessary n den ence the Townjustments and tofaSoutholdtions aPolc a Department one week as not to Inco F. Delivery of all items shall be made within 30 days after receipt of the measurements. G. The finished garment shall be clean, well made and tailored, pressed, and be free of any defect which may affect appearance or serviceability. fo r h1. The contractor shall Town ofghly Southold inspect spec ficat o'ns shed priorrto inspection by compliance with t the chief of Police, and prior to delivery to the Town of Southold Police Department for final inspection. id . All materials and workmanship o rntracted rejection for and ordby the Toweneof Southoldunder ' a fer will be subject to acceptance1 inspection and/or tests to determine et whether requirements set materials n work the performed by the contractor invitation and specifications. h an both J. The Town of Southold will rn is shoulders of each winter shirt, summer shirt,) blouses,emblem tja ketsbe e n etcwn . Rank insignia, when required, will be furnished and sewn on by the successful bidder. K. Delivery will be a major factor as consideration in award of this bid. Failure of the contractor to supply uniforms as stated within the conditions the herein shall result in procurement items of Southold another chargedrbackce 't the additional monies incurred y the Town contractor. M. Primary consideration to awards will be given to bidder's ability to complete all orders within s andf'their'me ability fulfill II th sr contractutioned to note the conditions herein N. Period of contract: January 1 , 1993 to December 31 , 1993. O. Female garments must be made on a female pattern for shirts and trousers. Male trousers altered to fit females will not be acceptable. Failure to submit samples of all items with bid proposal shall be cause for V. A rejection. -2- s • . GENERAL TRIM INSTRUCTIONS GENERAL The following emblems, braid, insignia, chevrons, etc. , shall be attached to all uniform coats, shirts and trousers as indicated. They shall conform in style and quality as described in detailed specifications or be equal in all respects to those in use. They shall be furnished at the bidder's expense except for embroidered departmental shoulder emblem, which will be furnished by the Police Department. LIEUTENANT Shall wear on the prescribed uniform the prescribed band of lustrous black braid, 1 inch wide, placed with its lower edge 3-1 /2 inches above the bottom sleeve and on outside seam of trousers from cuff to waistband. SERGEANT Shall wear on each sleeve six (6) inches below the shoulder seam a three (3) stripe prescribed chevron on both sleeves to be in line with the center lower part of the departmental insignia. On the trousers on the outside vertical seam, a black 1 /2 inch wide braid, from cuff to waistband. POLICE Trousers to have a black 1 /4 inch soutache cord on the vertical seam OFFICER from cuffs to bottom of pocket. -3- SPRING/FALL JACKET Acrylic back coated shell material for water and wind resistance Fully lined with 100% nylon taffeta 26 inch average length Banded collar for styled appearance Epaulets with "X" stitch Two (2) pleated patch pockets Panel front construction with two (2) set-in handwarmer pockets Inside breast patch pocket Bartacks at zipper base and pocket corners Shirred elastic waistband Two (2) button adjustable cuff Solid brass zipper Badge tab with metal eyelets sewn on Gun belt tab COLOR: Navy Blue WINTER COAT Hip-length jacket - Tufnyl outershell, zip out Quilted Thinsulate liner (200-gram torso, 100-gram sleeves, quilted to nylon taffeta) Two-piece collar Two-piece sleeve Leather trim on slash pocket welts and sleeve hems Heavy-duty two-way front zipper 12 inch side vent zippers Permanent nylon taffeta lining Detachable pile collar and upper inside hanging pockets with flaps 30 inches long COLOR: Police Blue -4- WINTER GLOVES Black leather with Thinsulate liner permanently sewn into gloves. SWEATER - LONG SLEEVE Commando style V-neck wool sweater, 100% virgin wool - 2 x 2 rib knit design with durable reinforcement patches on shoulders and elbows - no epaulets, with badge patch. COLOR: Police Blue. SWEATER-VEST Commando style sleeveless version of V-neck commando sweater, 100% virgin wool - 2 x 2 rib knit design with durable reinforcement patches on both shoulders no epaulets, with badge patch. COLOR: Police Blue. OVERSHOE BOOTS 17 inch mud/slush overshoe - full cut, pull-over boot. Full lined, adjustable buckle strap. Sure-grip knurled sole, heel. COLOR: Black. RAINCOAT AND CAP COVER Blauer full-length reversible orange/black raincoat - Model 733, with patching cap cover. -5- LEATHER OXFORDS Black smooth leather - pigskin leather quarter lining and tongue lining - c ushion vikofoam insole with arch pad - cushion crepe oil resistant outsole. COLOR: Black. ANKLE HIGH SHOES Black smooth leather - pigskin leather vamp lining - pigskin leather quarter and tongue lining - pigskin covered cushion insole with arch pad - E-Z pace oil resistant polyurethane outside. COLOR: Black. 8-POINT SIMMER & WINTER CAPS Summer Cap - 8-point style - cane band covered with black perforated braid. COLOR: Blue Tropical. Winter Cap - 8-point style - band of self material - Two (2) rows top and bottom black soutache. COLOR: Black Serge. -6- LONG SLEEVED SHIRT - 65% POLYESTER/35% RAYON, TROPICAL WEAVE. ~ COLORS: NAVY BLUE, LIGHT BLUE, WHITE & TAN. TAILORING: It is imperative that this garment be constructed according to the principles set forth in the specifications. All stitches must be of the proper tension and size so as to avoid puckering after the shirt has been laundered and to give best durable press performance. All sewing shall be with dacron core thread to match shirt fabric. The collar and cuffs are to be single stitched 1 /4" from edge. The pockets and flaps shall be single stitched on the edge. SHIRT MATERIAL: 65% Polyester, 35% Rayon, Tropical Weave. Weight: 10.5 to 11 oz. per linear yard. Construction: 50 warp x 40 filling yarns per square inch. All yarns 10/1 singles. Tensile Strength: 130 lbs.-warp x 100 lbs.-filling.- Tear bs.-filling.Tear Strength: 10.2 lbs.-warp x 8.3 lbs.-filling. CREASING: Pockets and pocket flaps to be die creased to give uniform shape and size. COLLAR: The shape and style of both leaf and stand shall conform to the TT89 Collar. The points, medium spread, are to be approximately 3" in length. The back of the stand is to measure 1-1 /211. The leaf shall be made of four pieces; two pieces of self cloth, one whole lining, and one piece of strip lining which is to be fused to collar lining. Both pieces of lining to be fused to top collar. (Navy blue and brown shades to have Dacron lining, no top fusing.) Permanent collar stays of proper length are to be sewn through bottom leaf. The stand shall fasten with one button. Innerstand and inner yoke to be made of matching 65% Dacron Polyester/35o Combed Cotton, 4.2 ounce per square yard, 106 X 58. SLEEVES: To be straight and whole. The cuffs are to be 2-7/8" in width to fasten with two buttons. There is to be a single stitch 7/16" from top of cuff. The sleeve opening shall measure 4-7/8" from top of the cuff. The top facing for this opening is to be 1-1 /4" wide, and the bottom facing to finish about 1 /211 wide. Button is to be placed on sleeve opening with corresponding button- hole. -7- The sleeves must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the stitch. The same stitch must be used on the side closing seams as well. FRONT: The front shall have a center facing 1-1 /211 wide extending from the collar stand to bottom of shirt and be made of the same material as shirt fabric with two rows of stitching 7/8" apart. The center front shall contain six (6) vertical Reece buttonholes paced 3/4" from edge and 3-1 /2" apart. The button stand, 7/8" wide, shall be self-lined and placed on right side extending from collar stand to bottom of shirt. Buttons shall be securely attached to the button stand and shall correspond to the buttonholes on the center facing. BACK: There is to be yoke composed of an outer piece of the same material as the basic shirt, and an inner piece of poplin. POCKETS: To have two breast pockets with mitred corners to finish 5-5/8" wide and 6" long. The left breast pocket to have a pencil compartment about 1-1 /411 wide. Both pockets to have 1-1 /2" box stitching top and bottom to prevent spreading. FLAPS: To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center, and 2-1 /2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately 1 /411 above top of pocket. The left flap to have a pencil opening about 1-1 /211 in width. Flaps to be interlined. There will be a matching button and a buttonhole sewn on the flap. FLAP CLOSURE: The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. BADGE TAB: To be reinforced on inside of the shirt by means of a strip of material 1-1 /21' wide stitched and folded so that no raw edges show. The reinforcement strip is to extend from the flap setting stitch to the joining seam at the front of the yoke. To have two small (horizontal) buttonholes, 1- 1 /4" apart with the bottom buttonhole 1-1 /2" above top of left flap. SHOULDER STRAPS: The shoulder straps shall be pointed at the end toward the neck of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. The straps shall measure 2" at sleeve and taper to 1-3/8". Straps to be set about 1 /211 from the - collar. Shoulder straps shall be box stitched to shoulders with row of cross stitching 2" from sleeve head seam. PERMANENT CREASES: Shirt to have five (5) permanent military creases, which are to be applied via a pneumatically controlled application of silicon sealant, so as to give permanency to the creases for the life of the garment. One crease in each front extending from hem to joining seam. Three(3) vertical creases in back; middle crease on center back line; side back creases spaced equally from center crease. COLLAR STAYS: The collar stays shall be of good quality Stalar vinyl, 2- 3/4" in length and 3/8" wide. INTERLINING: Top center to be lined with 52 Pellon. Flaps to be 6800 crease and tack. Bands and cuffs to be 3.75 weight mellopress. SIZE MARKING: Neck size and sleeve length shall be marked with indelible ink on a size loop attached to basic label in yoke and on outside of left front tail. BUTTONS: All buttons shall be made from thermo-setting polyester material and must match fabric. PRESSING AND Shirts shall be carefully pressed by hand in first class manner PACKING: and individually packed in polyethylene bags. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed two to a box with the sizes marked on the outside of the box at the one end. All shirts to be Union made and to carry the Union label. ************************************************************************************* FINISHED DIMENSIONS: Neck Size: 14 14.5 15 15.5 16 16.5 17 17.5 18 18.5 19 Chest: 39 41 43 45 47 49 51 53 55 57 59 Waist: 34 36 38 40 42 44 46 49 52 54 57 Note: Navy Blue shirt to be made to accommodate removable metal buttons on shoulder straps and pocket flaps. LONG SLEEVED SHIRT - 65% DACRON POLYESTER/35o COMBED COTTON,-POPLIN WEAVE. COLORS: NAVY BLUE, LIGHT BLUE & WHITE. TAILORING: It is imperative that this garment be constructed according to the principles set forth in the specifications. All stitches must be of proper tension and size so as to avoid puckering after shirt has been laundered, and to give best durable press performance. The front and back of t he shirt shall be cut perpendicular to the selvage so as to minimize puckering on military stitching. All sewing shall be with dacron core cotton wrapped thread to match shirt fabric. The collar is to be single stitched 1 /4" from edge. The pockets and flaps shall be single stitched on the edge. SHIRT MATERIAL: Fabric to be #2174 Open Weave Poplin, 65% Dacron Polyester/35% Combed Cotton, finest vat dye. Fabric must be sanforized and mercerized with permanent press finish and a soil release finish. The fabric must meet or exceed the following characteristics: Finished Count: 110 x 52 Finished Weight: 4.4 oz. /sq. yd. Tensile Strength: Warp: 170 lbs. Fill: 72 lbs. Tear Strength: Warp: 3,450 grams Fill: 1,900 grams COLLAR: The shape and style of both leaf and stand shall conform to the TT89 Collar. The points, medium spread, are to be approximately 3" in length. The back of the stand is to measure 1-1 /2". Permanent collar stays of proper length are to be sewn inside collar so that no stitches are made through bottom leaf. The stand shall fasten with one button. The leaf shall be made of four pieces: two pieces of self cloth, one whole lining, and one piece of strip lining which is to be fused to collar lining. Both pieces of lining to be fused to top collar. The band to be lined with 376 weight mellopress interlining. SLEEVES: To be straight and whole. The cuffs are to be 2-5/8" in width and to fasten with two buttons. There is to be a single stitch 7/16" from top of cuff. Cuffs to be constructed of 375 weight mellopress interlining. The sleeve opening shall measure 4-7/8" from top of cuff. The top facing for this opening is to be 1-1 /4" wide, and the bottom facing to finish about 1 /2" wide. One button is to be placed on sleeve opening with corresponding buttonhole. -10- The sleeve must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen en the seams as well. same stitch must be used on the side9 ms . e of the FRONT: The center facing hirthbll be ody, with 1-1 /2" wide, Irowsmof rowsstitching 7/8e material as apart. side of tain The center facing on the buttonholes f placed 3/411 efrmr the edge,t shall n and six (6) vertical 3-1 /2" apart. on The buttonstand se collar standall be 411 wide, bottom meof the sh t. extending from h Six (6) buttons shall be securely attached to the buttonstand, and shall correspond to the buttonholes in the center front. BACK•_ To have double yoke of basic shirt material. POCKETS: There shall be two pockets, with mitred corners, 5-5/8" wide and 6" deep. There shall be a pencil stitch in the right side of the left pocket, 1-1 /4" wide. Both pockets to have a 1-1 /2" box pleat stitched top and bottom to prevent spreading. . To have two scalloped flaps to finish 5-3/41' in length, 2- FLAPS: 3/411 in width at centerf hirt2with twoin that rowss'of sstitching . Flaps to be secured to approximately 1 /4��front of above top of pocket. The left flap to have a pencil opening ndbuttonhole sewn oin dth. There will on the flap To be a matching buttutto be lined with 6800 crease and tack interlining. the FLAP CLOSURE: The side points °of tvelcrohe afastenersare o ewnbe s onto theoflaps pockets by means and pockets. BADGE TAB: To be reinforced with a strip of material 1-1 /2" wide, turned and stitched so that no raw edges are showing on Thisthe inside of the sohin n seam strip ' n securely be and thef ap setting st tcht in the shoulder I g There are to bent ttonhole 1101 /2!' above n the left flap,s 1-1 /411 apart, with the bottom SHOULDER STRAPS: The shoulder straps shall be pointed at the end towards the collar of the shirt and shall be fastened with one button. The other end shall be secured in the sleeving seam. ��straps at bshall measure 2" at sleeve head and taper Shoulder utton end. The pointed ends shall be to 1-318 fastened with one button. The should psngsieallstay box stitched 2" from the sleeve head, stitch, with sdiagonal stitcfrom ech leeve head se mh St apsato be s of the stay stitch to the s et about 1 /2" from collar. PERMANENT CREASES: Shirt to have permanent military creases. Creases to be stitched in shirt only, not thru pockets and flaps. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line; side back creases spaced equally from center crease. BUTTONS: All buttons to be made from thereto-setting polyester material and shall match shirt fabric. COLLAR STAYS: The collar stays shall be of good quality Stalar vinyl, 2- 1 /211 in length and 3/8" in width. SIZE MARKING: Size and sleeve length shall be marked with black indelible ink on a size loop attached to basic label and on out side of left front tail. PRESSING AND Shirts shall be carefully pressed by hand in first class PACKING: manner. Shirts shall be packed four to a box with sizes marked on the outside of the box at one end. All shirts to be Union made and assembled in the U.S.A. FINISHED DIMENSIONS: Size 14 14.5 15 15.5 16 16.5 17 17.5 18 18.5 Chest: 40 42 44 46 48 50 52 54 56 58 Waist: 36 38 40 42 44 46 48 50 53 55 -12- SHORT SLEEVED SHIRT - 65% POLYESTER/35% RAYON, TROPICAL WEAVE-. COLORS: NAVY BLUE, LIGHT BLUE, WHITE & TAN. TAILORING: It is imperative that this garment be constructed according to the principles set forth in the specifications. All stitches must be of the proper tension and size so as to avoid puckering after the shirt has been laundered and to give best durable press performance. All sewing shall be with dacron core thread to match shirt fabric. The collar and cuffs are to be single stitched 1 /4" from edge. The pockets and flaps shall be single stitched on the edge. SHIRT MATERIAL: 65% Polyester 35% Rayon Tropical Weave. Weight: 10.5 to 11 oz. per linear yard. Construction: 50 warp x 40 filling yarns per square inch. All yarns 10/1 singles. Tensile Strength: 130 lbs.-warp x 100 lbs.-filling. Tear Strength: 10.2 lbs.-warp x 8.3 lbs.-filling CREASING: Pockets and pocket flaps to be die creased to give uniform shape and size. COLLAR: Convertible collar shall be one piece and to measure 3-1 /411 long at points and 1-5/8" wide at back. The collar shall be made with permanent collar stays. There must be tie space of approximately 1 /4" when the collar is buttoned. The collar is to be constructed of two plies of basic material and one ply of D331 top fuse lining. Collar stay to be attached to bottom collar. (Navy blue and brown shades to have Dacron lining, no top fusing.) Inner stand and inner yoke to be made of matching 65% Dacron Polyester/35% Combed Cotton, 4.2 ounce per square yard, 106 x 58. SLEEVES: Sleeves are to be straight and whole and have a 1" hem. These shall be graded in length so as to finish from the shoulder seam as follows: Size Finished Length 14 and 14/12 9-1 /2" 15, 15-1 /2 and 16 10" 16-1 /2 " and above 10-1 /2" The sleeves must be secured to the. body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the stitch. The same stitch must be used on the side closing seams as well. -13- FRONT: Each front shall have a facing 3" in width extending from neckline to bottom of shirt provided by a turnunder of material. The left front shall also have a lined box pleat 1-1 /211 wide finished, running full length of the shirt and shall be topstitched 1 /411 from both edges. The center front shall contain six (6) vertical buttonholes paced 3/4" from edge and 3-1 /2" apart. BACK: There is to be yoke composed of an outer piece of the same material as the basic shirt, and an inner piece of poplin. POCKETS: To have two breast pockets with mitred corners to finish 5-5/8" wide and 6" long. The left breast pocket to have a pencil compartment about 1-1 /411 wide. Both pockets to have 1-1 /2" box stitching top and bottom to prevent spreading. FLAPS: To have two scalloped flaps to finish 5-3/4" in length, 2- 3/4" in width at center, and 2-1 /2" in width at sides. Flaps to be secured to and of shirt with two rows of stitching approximately 1 /4" above top of pocket. The left flap to have a pencil opening about 1-1 /211 in width. Flaps to be interlined. There will be a matching button and a buttonhole sewn on the flap. FLAP CLOSURE: The side points of -the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. BADGE TAB: To be reinforced on inside of the shirt by means of a strip of material 1-1 /211 wide stitched and folded so that no raw edges show. The reinforcement strip is to extend from the flap setting stitch to the joining seam at the front of the yoke. To have two small (horizontal) buttonholes, I- 1 /4" apart with the bottom buttonhole 1-1/2" above top of left flap. SHOULDER STRAPS: The shoulder straps shall be pointed at the end toward the neck of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. The straps shall measure 2" at sleeve and taper to 1-3/811. Straps to be set about 1/2" from the collar. Shoulder straps shall be box stitched to shoulders with row or cross stitching 2" from sleeve head seam. PERMANENT CREASES: Shirt to have five (5) permanent military creases, which are to be applied via a pneumatically controlled application Of silicon sealant, so as to give permanency to the creases for the life of the garment. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line, side back creases spaced equally from center crease. COLLAR STAYS: The collar stays shall be ofood 3/4" in length and 3/8" wide, 4 mil.quality Stalar vinyl, 2- -14- INTERLINING: Top center to be lined with 52 Pellon. Flaps -to be 6800 crease and tack. SIZE MARKING: Neck size shall be marked with black indelible ink on a size loop attached to basic label in yoke on outside of left front tail. BUTTONS: All buttons shall be made from thermo-setting polyester material and must match fabric. PRESSING AND Shirts shall be carefully pressed by hand in first class PACKING: 'manner and individually packed in polyethylene bags. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed two to a box with the sizes marked on the outside of the box at the one end. All shirts to be Union made and to carry the Union label. ************************************************************************************* FINISHED DIMENSIONS: Neck Size: 14 14.5 15 15.5 16 16.5 17 17.5 18 18.5 19 Chest: 39 41 43 45 47 49 51 53 55 57 59 Waist: 34 36 38 40 42 44 46 49 52 54 57 Note: Navy Blue shirt to be made to accommodate removable metal buttons throughout. ._ -15- SHORT SLEEVED SHIRT - 65% DACRON POLYESTER/35% COMBED COTTON, POPLIN WEAVE. COLORS: NAVY BLUE, LIGHT BLUE 6 WHITE. TAILORING: It is imperative that this garment be constructed accordin to the principles set forth in the specifications. Ag stitches must be of proper tension and size so as to avoid Puckering after shirt has been laundered, and to give best durable press performance. The front and back of the shirt shall be cut perpendicular to the selvage so as to minimize puckering on military stitching. All sewing shall be with dacron core cotton wrapped thread to match shirt fabric. The collar is to be single stitched 1 /411 from edge. The Pockets and flaps shall be single stitched on the edge. SHIRT MATERIAL: Fabric to be #2174 Open Weave Poplin, 65% Dacron Polyester/35% Combed Cotton, finest vat dye. Fabric must be sanforized and mercerized with permanent press finish and a soil release finish. The fabric must meet or exceed the following characteristics: Finished Count: 110 x 52 Finished Weight: 4.4 oz. /sq. yd, Tensile Strength: Warp: 170 lbs. Fill: 72 lbs. Tear Strength: Warp: 3,450 grams Fill: 1,900 grams COLLAR: Convertible collar shall be one piece and to measure 3-1 /41' long at points and 1-5/8" wide at back. The collar shall be made with permanent collar stays. There must be tie space of approximately 1/411 when the collar is buttoned. Collar to be lined with 100% Dacron. SLEEVES: Sleeves are to be straight and whole with 1" hem and shall finish 9-1 /2" in length. The sleeve must be secured to the body of the shirt by means of a merrow stitch with a safety stitch so as to properly strengthen the seam. This same stitch must be used on the side closing seams as well. FRONT: Each front shall have a facing 3" in width extending from neckline to bottom of shirt provided by a turnunder of material. The left front shall also have a lined box pleat 1-1 /211 wide finished, running full length of the shirt and shall be topstitched 1 /4" from both edges. The center front shall contain six (6) vertical buttonholes placed 3/4" from edge and 3-1 /2" apart. BACK: To have double yoke of basic shirt material. -16- POCKETS: There shall be two pockets, with mitred corners, 5-5/8-- wide -5/8"wide and 6" deep. There shall be a pencil stitch in the right side of the left pocket, 1-1 /4" wide. Both pockets to have a 1-1 /2" box pleat stitched top and bottom to prevent spreading. FLAPS: To have two scalloped flaps to finish 5-3/4" in length, 2-3/4" in width at center and 2-1 /2" in width at sides. Flaps to be secured to front of shirt with two rows of stitching approximately 1 /411 above top of pocket. The left flap to have a pencil opening about 1-1 /2" in width. There will be a matching button and a buttonhole sewn on the flap. Flaps to be lined with 6800 crease and tack interlining. FLAP CLOSURE: The side points of the flaps are to be secured to the pockets by means of velcro fasteners sewn onto the flaps and pockets. BADGE TAB: To be reinforced with a strip of material 1-1 /2" wide, turned and stitched so that no raw edges are showing on the inside of the shirt. This strip is to be securely caught in the shoulder joining seam and the flap setting stitch. There are to be two horizontal buttonholes 1-1 /411 apart, with the bottom buttonhole 1-1 /2" above the left flap. SHOULDER STRAPS: The shoulder straps shall be pointed at the end towards the collar of the shirt and shall be fastened with one button. The other end shall be secured in the sleeving seam. Shoulder straps shall measure 2" at sleeve head and taper to 1-3/8" at button end. Shoulder straps to be set about 1 /2" from collar. Straps shall be box stitched to shoulders with row of cross stitching 2" from sleeve head seam, and diagonally across from each end of seam to the sleeve head seam. PERMANENT CREASES: Shirt to have permanent military creases. Creases to be stitched in shirt only, not thru pockets and flaps. One crease in each front extending from hem to joining seam. Three (3) vertical creases in back; middle crease on center back line; side back creases spaced equally from center crease. BUTTONS: All buttons to be made from thermo-setting polyester material and shall match shirt fabric. COLLAR STAYS: The collar stays shall be of good quality Stalar vinyl, 2- 1 /2" in length and 3/8" in width. SIZE MARKING: Size shall be marked with black indelible ink on a size loop attached to basic label in yoke and on outside of left front tail. -17- PRESSING AND Shirts shall be carefully pressed by hand in first class PACKING: manner. Shirts to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed four to a box with sizes marked on the outside of the box at one end. All shirts to be Union made and to carry the Union label. FINISHED DIMENSIONS Size: SMALL MEDIUM LARGE X-LARGE XX-LARGE Chest: 41 45 49 53 57 Waist: 37 41 45 50 54 -18- TROPICAL TROUSERS FABRIC: CONTENT: 65% DACRON/35o RAYON POST CURED FABRIC. WEIGHT: 6.0 OZ. /SQ. YARD. WEAVE: TROPICAL. YARDS/INCH : WARP - 60/17ILLING - 48 BREAKING STRENGTH: WARP - 150 LBS. /FILLING - 130 LBS. TEAR STRENGTH: WARP - 7 LBS. /FILLING - 6 LBS. COLOR: NAVY BLUE. DESIGN: Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a watch pocket and two club pockets, one below each hip pocket. POCKETING: The pocketing shall be 70% Polyester/30o Cott, 2.9 oz. per square yard (60" width) with a minimum 78 x 64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. POCKET DESIGN: The two side pockets will have a minimum opening of 6- 1 /2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have firm straight bartacks at top and bottom of pocket openings. Triangle bartacks are unacceptable. Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measured a minimum of 1-1 /2" from the bottom of the pocket opening. The two (2) hip pockets shall have a minimum opening of 5-1 /2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW Machine. The welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection) . The corners of the hip pocket openings shall have firm straight bartacks for reinforcement (triangle bartacks are unacceptable) . Hip pocket facings to be made of basic fabric and have a minimum depth of 3/4" . The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom welt corresponding in location with the tab. The watch pocket shall be located on the right front dropped 3" below bottom of waistband and placed 2-1 /2" from pocket opening. This pocket shall have a minimum opening of 3-1 /2" and depth of 4". The front of the pocket shall be made of pocketing fabric and the back of -19- the pocket shall be made of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. Triangle bartacks are unacceptable. There shall be club pockets located 4-1 /2" (plus or minus 1 /4") below each hip pocket. The club pockets shall be on line with the outside edge of each hip pocket with a minimum opening of 3-1 /211 and a minimum depth of 10". Pocketing material to be the same as side and hip pockets. Club pockets shall be constructed using the double welt method on a REECE PW Machine and finished in such a manner that there is no topstitching (topstitched club pockets shall be cause for rejection) . The corners of the club pockets shall have firm straight bartacks for reinforcing strength. WAISTBAND: The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be attached to the trouser with a Rocap Machine. The waistband must contain 3/4" wide BAN-ROL to prevent roll over and have three (3) strand Snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crush-proof hook and eye. The hook and eye shall be reinforced with stays made of a non-woven fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. There is to be topstitching 1 /16" below the waistband seam for added strength. FLY: Trouser shall have a metal memory lock ziper. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection) . The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of the fly going through the zipper tape. The crotch shall be lined in front. BELT LOOPS: There shall be a minimum of seven 3/411 wide interlined belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. -20- BRAID: There shall be a 1 /4" black polyester tubular braid sewn on top of the side seams starting at the bottom of the pocket opening and extending the full length of the trouser leg. STITCHINGTrouser must be stitched with matching thread and all i PRESSING stitching to show must be 10-11 stitches per inch. Trouser FINISHING: must be neatly pressed on Hothead Presses and properly shaped. Outseams and inseams must be pressed open. Trouser must be cleaned and finished to eliminate loose threads. LABELS: Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. STOCK SIZES: Trouser must be available in the following stock sizes: REGULAR RISE: 28 - 50 (EVEN ONLY OVER 38) All trousers to be Union made and to carry the Union label. -21- ALL-YEAR TROUSERS FABRIC: 13-13 1 /2 OZ. /LINEAR YARD (60" WIDTH) 55% DACRON/45o WOOL SERGE, TWO PLY WARP AND FILLING WITH A BREAKING STRENGTH OF 120 LBS. IN THE WARP AND 100 LBS. IN THE FILLING. COLOR: DARK NAVY BLUE. DESIGN: Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a dropped watch pocket and two club pockets, one below each hip pocket. POCKETING: The pocketing shall be 70% Polyester/30% Cotton, 2.9 oz. per square yard (60" width) with a minimum 78 x 64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. POCKET DESIGN: The two side pockets will have a minimum opening of 6- 1 /4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have firm straight bartacks at top and bottom of pocket openings (use of triangle bartacks will be cause for rejection) . Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measure a minimum of 1-1 /2" from the bottom of the pocket opening. The two hip pockets shall have a minimum opening of 6- 1 /4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed .using the double welt method on a REECE PW machine and the welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection) . The corners of the h.ip pockets shall have firm straight bartacks for reinforcing strength. Use of triangle bartacks will be cause for rejection. The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom of welt corresponding in location with the tab. The watch pocket shall be located on the right front 3" below the waistband. This pocket shall have a minimum opening and depth of 2-3/4". The front of the pocket shall be made of pocketing fabric and the back of the pocket shall be made of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. -22- There shall be club pockets located 3-1 /4" (plus or minus 1 /4") below each hip pocket. The club pockets shall be 1-1 /4" (plus or minus 1 /411) from the sideseam with a minimum opening of 3-1 /4" and a minimum depth of 1 /4". Pocketing material to be the same as side and hip pockets. Club pockets shall be constructed using the double welt method on a REECE machine and finished in such a manner that there is no topstitching (topstitched club pockets shall be cause for rejection) . The corners of the club pockets shall have firm straight bartacks for reinforcing strength. Use of triangle bartacks will be cause for rejection. WAISTBAND: The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be attached to the trouser with a zig-zag stitch. The waistband must contain BAN-ROL to prevent roll over and have three strand snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crushproof hook and eye. The hook and eye shall be reinforced with stays made of non- woven fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. The waistband shall be set on the closed using a lockstitch (use of a chainstitch is unacceptable) to stitch in the band seam through the outer fabric and the waistband curtain. The waistband must be topstitched 1 /16" below the waistband seam for added strength. FLY: Trouser shall have a metal memory lock zipper. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic . cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection) . The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of the fly going through the zipper tape. BELT LOOPS: There shall be a minimum of seven 3/4" wide interlined belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. BRAID: The trouser shall have 1 /4" black tubular braid on the sideseams from the bottom of the side pockets to the bottom of the trouser legs. -23- STITCHING, Trouser must be stitched with matching thread and all PRESSING & stitching to show must be 10-11 stitches per inch. Trouser FINISHING: must be neatly pressed on Hothead Presses and properly shaped. Outseams and inseams must be pressed open. Trouser must be cleaned and finished to eliminate loose threads. LABELS: Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. STOCK SIZES: Trouser must be available in the following stock sizes: REGULAR RISE: 28 - 50 (EVEN ONLY OVER 38) SHORT RISE: 28 - 40 (EVEN ONLY) All trousers to be Union made and to carry the Union label. -24- ELASTIQUE TROUSERS FABRIC: 12-12 1 /2 OZ. /LINEAR YARD (60" WIDTH) 100% TEXTURIZED POLYESTER WITH A PERMANENT WASHABLE AND DRY CLEANABLE MOISURE TRANSPORT/SOIL RELEASE SYSTEM. COLOR: DARK NAVY BLUE. DESIGN: Trouser shall be manufactured from a men's uniform trouser pattern. The trouser styling shall incorporate a plain front and straight leg bottoms. The trouser will have two straight side pockets, two hip pockets, a watch pocket and two club pockets, one below each hip pocket. POCKETING: The pocketing shall be 70% Polyester/30o Cotton, 2.9 oz. per square yard (60" width) with a minimum 78 x 64 count. Pocketing must have a durable press finish and the color of the pocketing must be black. POCKET DESIGN: The two side pockets will have a minimum opening of 6- 1 /4" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Side pockets shall have triangle bartacks at top and bottom of the pocket opening. Side pockets shall have triangle bartacks at top and bottom of pocket openings. Pockets shall be constructed using the stitch, turn, and topstitch method. Pocket facings shall be made of the basic fabric and measure a minimum of 1-1 /211 from the bottom of the pocket opening. The two hip pockets shall have a minimum opening of 5- 1 /2" and a minimum depth of 5-3/4" measured from the bottom of the pocket opening. Hip pockets shall be constructed using the double welt method on a REECE PW machine and the welts shall be finished in such a manner that there is no topstitching (topstitched hip pocket welts shall be cause for rejection) . The corners of the hip pockets shall have triangle bartacks for reinforcing strength. The left hip pocket shall have a centered tab made of basic cloth inserted into the top welt with bartacks at the top and bottom of the tab to form an opening for a button. A button shall be located below the bottom of welt corresponding in location with the tab. The watch pocket shall be located on the right front at the waistband. This pocket shall have a minimum opening and depth of 2-3/4". The front of the pocket shall be made of pocketing fabric and the back of the pocket shall be made of basic fabric and the two pieces are securely stitched together. Each corner of the pocket opening shall have firm straight bartacks. -25- There shall be club pockets located 3-1 /4" (plus or minus 1 /4") below each hip pocket. The club pockets shall be 1-1 /4" (plus or minus 1 /4") from the sideseam with a minimum opening of 3-1 /4" and a minimum depth of 8-1 /4". Pocketing material to be the same as side and hip pockets. Club pockets shall be constructed using the double welt method on a REECE PW machine and finished in such a manner that there is no topstitching (topstitched club pockets shall be cause for rejection) . The corners of the club pockets shall have triangle bartacks for reinforcing strength. WAISTBAND: The waistband shall be constructed using the "closed method" and shall measure 2" wide when finished. The waistband curtain is to be made of the same fabric and color as the pocketing material and must be aattached to the trouser with a zig-zag stitch. The waistband must contain BAN-ROL to prevent roll over and have three strand snugtex to keep shirts tucked in. The waistband closure shall be accomplished with a crushproof hook and eye. The hook and eye shall be reinforced with stays made of a non-wove fabric that are anchored by the topstitching for the fly facing and curtain. This topstitching must be to the top of the waistband. The waistband shall be set on and closed using a lockstitch (use of a chainstitch is unacceptable) to stitch in the band seam through the outer fabric and the waistband curtain. FLY: Trouser shall have a metal memory lock zipper. There shall be a French Fly tab closure on the inside of the right fly. The tab shall be double ply made of the basic cloth (tabs made of pocketing material or a "grown on" French Fly will be cause for rejection) . The right fly shall be lined with the same fabric as the waistband curtain and pocketing. The fly lining shall be sewn to the left fly below the zipper in a neat and durable manner. A button shall be located on the left fly corresponding with the French Fly tab to provide a clean and comfortable closure. There shall be a firm straight bartack at the bottom of the fly going through the zipper tape. BELT LOOPS: There shall be a minimum of seven 2" wide Tunnel style belt loops. All loops (except for the back center loop) must be sewn into the bottom of the waistband ("dropped" belt loops are cause for rejection) and the top of the belt loops shall be caught into the waistband curtain seam with a Rocap machine. The bottom of the center back loop shall be tacked to the trouser and the top of the loop tacked to the outside of the waistband. -26- STITCHING, Trouser must be stitched with matching thread and all PRESSING & stitching to show must be 10-11 stitches per inch. Trouser FINISHING: must be neatly pressed on Hothead Presses and properly shaped. Outseams and inseams must be pressed open. Trouser must be cleaned and finished to eliminate loose threads. LABELS: Trouser must have a care label permanently affixed that also indicates the size. A paper ticket showing the size, fabric content, cut number, and WPL number must be on the outside of the waistband. STOCK SIZES: Trousers must be available in the following stock sizes : REGULAR RISE: 28 - 50 (EVEN ONLY OVER 38) SHORT RISE: 28 - 40 (EVEN ONLY) All trousers must be Union made and to carry the Union label. -27- SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLOTHING PER ITEM PRICE SHEET Spring/Fall Jacket Per Item Price Winter Coat Per Item Price Winter Gloves Per Item Price Sweater - Long Sleeve Per Item Price Sweater - Vest Per Item Price Overshoe Boots Per Item Price Raincoat and Cap Cover Per Item Price Leather Oxfords Per I tem Price Ankle High Shoes Per Item Price 8-Point Summer 6 Winter Caps Per Item Price Long Sleeved Shirt - 65% Polyester/35o Rayon-Tropical Navy Blue, Light Blue, White & Tan Per Item Price Long Sleeved Shirt - 65% Polyester/35o Cotton-Poplin Navy Blue, Light Blue & White Per Item Price Short Sleeved Shirt - 65% Polyester/35a Rayon-Tropical Navy Blue, Light Blue, White 8 Tan Per Item Price Short Sleeved Shirt - 65% Polyester/35o Cotton-Poplin Navy Blue, Light Blue & White Per Item Price Tropical Trousers Per Item Price All-Year Trousers Per Item Price Elastique Trousers Per Item Price NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on POLICE DEPARTMENT UNIFORM CLOTHING - 1993 �oc��FFOL���Gy JUDITH T. TERRY L Town Hall, 53095 Main Road TOWN CLERK o T P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax (516) 765-1823 ID Telephone (516) 765-1801 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON SEPTEMBER 8, 1992: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 1993: Milk for the Nutrition Center Police Department Uniform Clothing Cleaning the Uniforms of the Members of the Police Department Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel for Highway Department and Landfill Judith T. T�er-;--yv- Southold Town Clerk September 9, 1992